Executive administrative assistant jobs in Kingsport, TN - 37 jobs

Renold is seeking a highly skilled, exceptionally organized Executive Assistant to provide dedicated support to the CEO. The right candidate will excel in a fast‑paced manufacturing environment and demonstrate the professionalism, discretion, and polished communication style required to work closely with senior leaders, board members, and global teams. The ideal candidate is proactive, tech‑savvy, adaptable, and committed to creating structure, improving processes, and driving efficiency across the organization. Key ResponsibilitiesExecutive Support + Manage complex global calendars with precision, coordinating meetings across multiple time zones and shifting priorities. + Plan and support executive and board meetings, including agenda development, presentation creation, and briefing preparation. + Arrange and manage domestic and international travel, itineraries, logistics, and expense reporting. + Oversee high‑level inbox management, triaging communication and drafting responses when appropriate. + Act as a trusted liaison between executives, staff, and external partners while maintaining strict confidentiality. Administrative & Cross‑Functional Support + Provide additional support to HR, Sales, Customer Service, Inside Sales, and general administrative departments as needed. + Assist with ad hoc reporting such as sales reports, cross‑functional updates, and document preparation. + Support office organization, workflow consistency, and communication across multiple global locations. Operational & Cultural Responsibilities + Work onsite at least four days per week to stay connected to plant operations and team dynamics. + Demonstrate strong situational awareness-knowing when to lead, support, or step back. + Adapt seamlessly to changes in priorities and fast‑moving operational needs. + Uphold a high standard of professionalism with strong attention to detail and consistent follow‑through. Decision-Making Authority + Manage, adjust, and prioritize executive calendars, including rescheduling or declining meetings on behalf of executives. + Independently triage communications, draft messages, and elevate urgent matters appropriately. + Make decisions regarding travel arrangements and itinerary adjustments. + Lead coordination of executive and board meetings, including agenda planning and attendee logistics. Qualifications & Required Experience + 5+ years of experience supporting C‑suite or senior executives (manufacturing or fast‑paced operations preferred). + Bachelor's degree required-Business Administration preferred; finance or data emphasis beneficial. + Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams). + Exceptional written and verbal communication skills. + Outstanding organizational and time‑management abilities. + Expertise in global scheduling and real‑time decision‑making. + High level of confidentiality, discretion, and integrity. + Professional, calm, polished presence with the ability to communicate urgency respectfully. + Strong accuracy, attention to detail, and low tolerance for errors. + Ability to work independently while contributing as a dependable team member. Additional Requirements + Ability to work in an office environment with frequent computer use. + Comfortable occasionally lifting 10-20 lbs (files, supplies, office materials). + Excellent communication skills across phone, email, and in-person interactions. + Ability to shift priorities quickly while maintaining ethical standards. Key Skills + Executive administrative support + Calendar and schedule management + Microsoft Office / Microsoft 365 + Travel planning + High-level communication + Digital platform navigation + Workflow and organizational support + Administrative operations Job Type & Location This is a Contract to Hire position based out of Morristown, TN. Pay and Benefits The pay range for this position is $36.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Morristown,TN. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

JOB SUMMARY: The Administrative Assistant works in the Corporate Fuel Department and oversees fuel deliveries for K-VA-T fuel stations and K-VA-T Distribution Center. This position is responsible for scheduling of fuel deliveries, handling customer calls and complaints, assisting in record requests for federal and state environmental compliance, handling of fuel related invoices and bills, communicating with fuel carriers, and data entry of fuel deliveries. ESSENTIAL JOB FUNCTIONS: * Provide general administrative support and office-related work associated with the Fuel Department. * Acts as primary point of contact for fuel deliveries. * Maintains schedules and provides oversight for fuel deliveries. * Answer telephone and email inquiries in a prompt and courteous manner to provide excellent customer service, and direct to the appropriate person/department; provides resolution for customer inquiries and complaints regarding the fuel operations. * Printing, sorting, filing, and reconciliation of fuel-related invoices and bills. * Communicates with fuel carriers of any problems, expectations, and schedules. * Responsible for data entry into the company's fuel software applications and systems. * Assists with record requests for federal and state environmental compliance inspections. * Responsible for attending on-site work during normal business hours, in the typical work week, as well as extra time as needed to fulfill job duties through regular attendance. ADDITIONAL JOB FUNTIONS: * Ensure all aspects of company policy and procedures regarding good business and department practices are followed. * Understand and follow confidentiality policy regarding company information as well as personnel information. * Utilize time management skills and prioritization to accomplish tasks through management team and associates. * Verification, completion, and distribution of vital department reports, management reports, documents, and paperwork via written, verbal, or e-mail to the appropriate individuals as deemed by supervision and/or policy. * Follow all safety and security measures and guidelines. * Other duties, as assigned. JOB QUALIFICATIONS: * High School Diploma/GED, preferred. * Proficiency with all Microsoft Office Suite products including, but not limited to, Outlook, Word, and Excel. * Must be able to maintain strict confidentiality. * Ability to advise, ask for clarification when needed, and positively contribute to work-related issues/decisions regarding Fuel Procurement that arise daily, regarding but not limited to, K-VA-T retail stores. * Ability to make decisions and work effectively and efficiently in a fast-paced environment with competing demands. * Must be professional, organized, and dependable with ability to work in a team environment or as an individual. * Ability to understand and follow verbal and/or written instructions, perform routine and repetitive tasks and have constant contact/interaction with various levels of individuals daily, including associates, outside vendors, and customers. * Ability to attend on-site work during normal business hours, in the typical work week, as well as extra time as needed to fulfill job duties through regular attendance. ?Benefits of working for Food City: 401(k) with company match, Employee Stock Ownership Plan, Weekly Pay Checks with Direct Deposit, Company paid Life and Disability Insurance, Medical Plan with wellness benefits, Dental Plan, Paid Holidays, Paid Vacations, Associate Offers, and so much more! About Food City: Food City is a privately held, family-owned company with a driving mission to "run the best store in town." Dedicated to giving back to the communities we serve, we encourage our associates to get involved with their local civic organizations. We consider our associates to be our greatest asset. Over 13% of the company is currently owned by our associates through our employee stock ownership plan, promoting tremendous pride in the services and products we provide. Whether your passion is baking, accounting, or trucking, Food City has a promising career opportunity for you. We offer flexible schedules to ensure our associates have ample time to spend with family and friends. If you're looking for a great career or the opportunity to try something different, consider becoming part of the Food City family.

Job Description You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees. At Taco Bell, we live to “Serve Others” with Mas Heart. If you want to “Serve Others” with Mas Heart, read on! The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a “Here to Serve” attitude. Essential Functions Inspire and engage customers and fellow Team Members alike Train, coach, and recognize the talent before you Growth through great service Work approximately 50 hours a week Lastly, create a restaurant experience for team members and customers that you are proud of.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Travel required Qualifications Willing to travel to : Kingsport, TN (Main) Bristol, TN Greeneville, TN Rogersville, TN Sneedville, TN Big Stone Gap, VA Norton, VA Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]

The Administrative Assistant is responsible for providing administrative and staff support duties for the store and/or organization. A successful candidate will operate as the liaison between their store and operational units to resolve day to day administrative tasks. You will work closely with the team and with customers throughout the sales, inventory, and operations of the business. Greet customers and provide excellent customer service. Assist Sales Manager and Finance Manager with closing deals. Process titles and loaner agreements. Process, review and submit customer documents. Generate daily, weekly, and monthly reports. General filing and scanning duties and ordering. Explain CPI insurance to customers. Establish Passtime Accounts. Manage referrals. Assist with administrative tasks related to repossessions. Performs other duties as assigned. Qualifications High school or GED Diploma 4-6 years of administrative, Office Manager or Administrative support experience Strong attention detail and organization skills. Intermediate experience utilizing Microsoft Office Suite Excellent Communication Skills (Verbal and Written) Preferred Associates Degree Prior experience in automotive environment

Job Description Who We Are - Thermon Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership. Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency. We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration , we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work. The Administrative Assistant provides executive-level administrative support to ensure seamless operations across the organization, supporting both Morristown and Franklin Park. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to manage complex schedules, prepare high-quality documents, and facilitate effective communication. Additionally, the position is responsible for maintaining office organization and managing office supplies to support a productive work environment. The Administrative Assistant serves as a key resource for leadership and cross-functional teams, ensuring efficiency and professionalism in all administrative processes. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned. Core Administrative Duties Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements using Outlook and Teams. Document Preparation: Create, edit, and format reports, presentations, and correspondence in Word and PowerPoint. Data Management: Maintain and update spreadsheets, databases, and records in Excel. Email Handling: Manage inboxes, prioritize messages, and draft professional communications. Meeting Support: Prepare agendas, take minutes, and distribute follow-up actions. Microsoft-Specific Responsibilities Excel Expertise: Build and maintain complex spreadsheets, use formulas, pivot tables, charts, and data analysis tools. PowerPoint Design: Develop visually appealing presentations for executives and stakeholders. Teams Collaboration: Organize virtual meetings, manage channels, and share files effectively. SharePoint/OneDrive: Manage document storage, version control, and permissions. Outlook Efficiency: Set up rules, manage calendars, and coordinate across multiple time zones. Leadership Support Confidentiality: Handle sensitive information with discretion. Reporting: Generate weekly/monthly reports and dashboards for leadership. Project Coordination: Assist in tracking project timelines and deliverables. Vendor & Client Liaison: Communicate professionally with external partners. Additional Skills Problem-Solving: Troubleshoot technical issues with Microsoft tools. Process Improvement: Streamline workflows using automation features (e.g., Excel macros, Power Automate). Event Planning: Organize executive events, conferences, and off-site meetings Performs other related duties as assigned. The above are considered essential duties and are illustrative of those job tasks, which are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: High school diploma or equivalent required; Associate's degree in office administration or related field preferred. At least three years of administrative and clerical experience required. Must have a valid driver's license. Skills and Abilities: Excellent communication and presentation skills, both verbal and written. Self-starter, highly creative, organized, attention to detail, and ability to multi-task. The candidate must be willing to work independently after proper training. Ability to work in fast paced environment Must be a team player, accountable, and dependable Possesses a strong sense of ethics and integrity. (Thermon 3C's) Physical Demands: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 30 pounds at times. Occasional visits to production floor. Work Environment: This position must perform tasks that involve mainly office exposure, sitting behind a desk performing tasks on a computer. Most of their time, the employee will spend time in the office with low to moderate exposure to noise, heat, and cold environment, other physical requirements include walking, bending, hand dexterity, speaking, seeing, and lifting/moving up to 15 pounds. Steel toe shoes, earplugs and safety glasses are always required while on the production floor. Occasional visits to production floor. Equal Opportunity Statement: Vapor Power International, LLC and VPI Precision Boilers, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Candidates applying for this job opening must be legally authorized to work in the United States and are required to have US residency at the time of application. OPT or H1B Visa Sponsorship is not currently available for this opportunity. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Thermon is a global organization that serves the energy, power generation, chemical, food and beverage, commercial, rail and transit and other industries to provide innovative solutions for heating applications by deeply understanding our customers' needs. We specialize in complete flow assurance, process heating, temperature maintenance, freeze protection and environmental monitoring solutions. We care for the environment, and we are a leader in safety performance. 1,440+ employees in more than 15 countries Sales to 85+ countries worldwide Over 100 independent sales agents and distributors Manufacturing facilities in US, Europe, Canada, India, and now in Tennessee and Illinois For more information about Thermon, please visit: ********************

Our client is looking for a motivated and passionate software crafts person to help in create, extend, and maintain the core of their software platform as they expand past their current offerings in services related to energy and convenience in order to take their business to the next level. Role: Administrative Assistant Location: Morristown, TN, US Duration: 3+ Months Note: Looking for a Documents manager, Responsibilities include, but are not limited to, supporting administrative and document retention for project management team, write and develop manufacturing work instructions. Job Description: Provides administrative, document support to project management team. Support document management for site drawings and prints. Document and support tool and equipment evaluations. Create inventory and packing list for maintenance spares, Tools, and spare parts transfers. QUALIFICATIONS/REQUIREMENTS: Minimum two years previous manufacturing, maintenance, technical, or engineering experience Maintenance, equipment, mechanical, manufacturing acumen Ability to individually lift 35 lbs, often; Ability to individually lift up to 70 lbs occasionally Excellent word processing skills (40-50+ wpm) Proficiency with Microsoft Office - Word, Excel, Power Point, Outlook Ability to organize and document site maintenance/Tool & Die equipment, spares and inventory Strong written and oral communications skills Ability to multi-task and work in a fast-paced, changing environment Ability to exercise sound judgment and effectively function independently Demonstrated ability to work well within time constraint Qualifications EDUCATIONAL REQUIREMENTS: High school diploma or equivalent; Associates degree preferred If interested, please respond with your updated resume to **************************** or can reach me @ ************. Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionDescriptionThe Lane Group is a Virginia-based engineering consulting firm with a strong legacy of providing specialized consulting and infrastructure engineering services to public-sector clients. The firm is known for delivering technically complex projects through hands-on leadership, rigorous quality control, and long-standing relationships with state and local agencies. The Lane Group's senior leaders are actively engaged in project execution, client coordination, and mentoring technical staff, ensuring consistent, high-quality outcomes across its portfolio. The Lane Group is now proudly part of Rinker Design Associates, LLC (RDA), a well-established Virginia civil engineering firm with more than four decades of experience supporting transportation, infrastructure, and public works projects throughout the Commonwealth. RDA operates as a subsidiary of Trilon Group, a national family of infrastructure consulting firms focused on transportation, water, utilities, and community development. This partnership allows The Lane Group to maintain its strong local identity while benefiting from expanded technical resources, collaboration, and long-term organizational stability. Position SummaryThe Administrative Assistant / Clerical role supports the efficient operation of assigned departments by performing a wide range of administrative, clerical, and coordination tasks. This position serves as a key support function within the organization, ensuring smooth day-to-day office operations, effective communication, and timely administrative support for technical and management staff. What You'll Do· Answer and route incoming phone calls, screening inquiries as appropriate. · Greet, welcome, and assist visitors, clients, and staff. · Maintain organized filing systems, both electronic and hard copy. · Retrieve information from records, emails, meeting minutes, and other documents and prepare written summaries as requested. · Respond to and resolve routine administrative inquiries and requests. · Coordinate and schedule meetings, appointments, and travel arrangements for managers or supervisors. · Prepare meeting agendas, schedules, and related materials. · Distribute incoming mail and assist with daily accounts receivable deposits. · Reproduce and assemble project plans, specifications, and reports. · Set up engineering reports and specifications in Microsoft Word and Excel, make required revisions, and produce final formatted documents. · Maintain office supplies and coordinate maintenance of office equipment. · Track expenses, petty cash usage, and related administrative records. · Assist with training and direction of clerical staff, as assigned. · Perform other related duties as needed to support office and project operations. What You'll Need· High school diploma required, associate or bachelor's degree in a related field preferred. · Approximately 3-5 years of administrative or clerical experience. · Strong verbal and written communication skills. · Excellent interpersonal and customer service skills. · Proficiency with Microsoft Office Suite (Word, Excel, Outlook) or similar software. · Strong organizational skills with exceptional attention to detail. · Working knowledge of clerical procedures, recordkeeping, and filing systems. · Ability to work independently, manage priorities, and meet deadlines. · Valid driver's license and ability to travel between offices as needed. Benefits & Culture HighlightsAt The Lane Group and Rinker Design Associates, you're more than just administrative support, you're a valued member of a collaborative, professional team that plays a critical role in delivering high-quality infrastructure projects. We offer a comprehensive benefits package which includes: Medical, dental, and vision insurance 401K Retirement Plan; Roth Contributions Health Savings Account (HSA) Flexible Spending Accounts (FSA) Life, AD&D, short-term and long-term disability Paid time off, including 8 federal holidays RDA is an Equal Opportunity Employer and maintains a drug-free workplace. Applicants that require an employment visa sponsorship now or in the future will not be considered.

Job Title: Administrative Assistant Colony Tire Corporation, located in Kingsport, TN is currently seeking a full-time Administrative Assistant to join our team! Full benefit package offered, including Medical, Dental, Vision, 401(k) + Profit Sharing, paid holidays, vacation time, company paid life insurance, and short-term disability. Summary: As an Administrative Assistant, you will perform all administrative duties for our Richmond location. We encourage you to allow us to invest in your success as you invest in ours! Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Tasks and Responsibilities: Utilize internal computer applications to monitor and update order statuses effectively. Prepare detailed reports to track and communicate progress on order statuses. Demonstrate exceptional attention to detail, prioritization, and organizational skills. Accurately input and manage data across various internal systems as required. Collaborate with team members to follow up on work order statuses and address any delays. Engage with customers to provide updates and resolve inquiries. Providing great customer service to meet the service goals of the location and of customers. Perform a variety of manual tasks for extended periods of time, which may include light lifting, standing, bending, and squatting. Work Styles: Dependability- Job requires being reliable, responsible, and dependable, as well as fulfilling obligations. Attention to Detail - Job requires being careful about detail and thorough in completing work tasks. Cooperation- Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude, even in very difficult situations. Independence- Job requires guiding oneself with little or no supervision and depending on oneself to get things done. Integrity- Job requires treating people with respect, keeping commitments, working ethically, and upholding organizational values. Stress Tolerance- Job requires accepting criticism and dealing calmly and effectively with high stress situations. Basic Requirements: Minimum qualifications include: Experience in billing & receiving functions, inventory management, accounts payable, payroll, etc. (preferred) Must be familiar with computers, including Microsoft Office (Excel, Word, Outlook) and related programs. Strong written and oral communication skills. Valid Driver s license Must be at least 18 years of age. Education: High School Diploma or GED At least one year of previous administrative experience is required. VEVRAA CONTRACTOR/SUBCONTRACTOR REQUESTING PRIORITY REFERRAL OF PROTECTED VETERANS EOE: Minorities/women/protected veterans/individuals with disabilities EEO Policy Statement Colony Tire Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. Colony Tire Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Colony Tire Corporation expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Colony Tire s employees to perform their expected job duties is absolutely not tolerated. View the EEO is The Law Poster. ****************************************************************

Job Description YES Roofing & Exteriors IMMEDIATE HIRE - Office Administrative Assistant (In-Office | Full-Time) YES Roofing & Exteriors is seeking a reliable, organized Office Administrative Assistant to be the first point of contact for incoming calls and leads. This role is critical to daily operations and must be filled immediately. Your main responsibility is to answer inbound calls, follow scripted call flows, enter accurate information into our CRM systems, and schedule appointments correctly while setting proper expectations for customers. Compensation: $15 - $17 hourly Responsibilities: Call Handling & Scheduling (Top Priority) Answer all incoming calls during office hours (8 am-5 pm) Follow a provided call script (no freelancing) Gather required customer information Enter all data accurately into GoHighLevel (GHL) and Leap Schedule appointments ina round-robin fashion Set clear expectations for inspections, estimates, and follow-ups Route repeat customers to the correct sales rep or department Lead Intake, Routing & Prioritization Monitor and prioritize incoming leads from: Google Guaranteed / Google LSA Facebook & Social Media posts Thumbtack Website & other digital sources Ensure fast response times across all platforms Categorize and disposition leads properly in the CRM Issue lead ratings and feedback inside platforms like: Flag poor-quality or duplicate leads for leadership review Social Media & Admin Support Post weekly Facebook & social media content (templates provided) Assist with basic administrative tasks as needed Support sales and management with organization and follow-up Success Metrics Calls answered quickly and professionally Accurate CRM data entry (no missed fields) Appointments set correctly with proper expectations Lead sources are properly prioritized and rated Minimal scheduling errors or customer confusion Qualifications: Ideal Candidate Strong phone presence and professionalism Comfortable following scripts and systems Highly organized and detail-oriented CRM experience preferred (GHL, Leap, or similar) Able to multitask in a fast-paced environment Reliable, punctual, and coachable Schedule Monday-Friday | 8:00 AM - 5:00 PM 1-hour lunch In-office position About Company YES (Your Exterior Solution) Roofing & Exteriors is a state-licensed, family-owned contractor operating across TN, NC, and VA. We specialize in residential roofing and also provide expert services in siding, gutters, decks, and more. Our mission is simple: deliver top-quality work, support our team, and grow every year, together. Our company is built on performance, loyalty, and opportunity. We promote from within, celebrate wins, and reward effort.

Application Deadline February 06, 2026 Department Corporate/Administrative Employment Type Full Time Location Abingdon Workplace type Onsite What You'll Do What You'll Need Benefits & Culture Highlights About Rinker Design Associates Rinker Design Associates, LLC (RDA) is a distinguished civil engineering firm based in Virginia, with over 180 employees and offices located in Manassas (headquarters and satellite), Fredericksburg, Richmond, Virginia Beach, and Waynesboro. For more than 42 years, RDA has built a solid reputation for providing conscientious and reliable service to municipalities, governmental agencies, and private industries located throughout Virginia - service that our clients and their communities deserve. We pride ourselves in offering high quality deliverables and support services that meet project, budget, and schedule requirements, exceeding our clients' expectations. Services provided by RDA include Transportation; Traffic; Utility Design, Relocation, and Coordination; Right of Way; Structures/Bridges; Site, Civil, and Infrastructure; Surveying; Geotechnical; Design-Build; and Construction and Environmental Services.

Job Description Administrative Assistant Schedule: 32 hours/week | Flexible American Window and Glass is looking for a proactive Administrative Assistant to support executive leadership and keep operations running smoothly. This trusted role requires strong organization, discretion, and the ability to work independently. Key Responsibilities: Manage executive calendars, meetings, and travel Coordinate office organization, supplies, and meeting prep Handle expense reports and maintain administrative records Serve as liaison between executives and stakeholders Support company events and special projects What We're Looking For: High School Diploma 3+ years in an administrative role Excellent organizational and communication skills Ability to work independently and adapt to changing priorities Benefits: 401(k), Health Insurance, PTO Flexible schedule and occasional remote work Trusted role with leadership access If you're ready to bring order and efficiency to a fast-paced environment, apply today!

The University of Virginia's College at Wise seeks a success-minded, eager to learn, self-starter to provide administrative support for the Vice Chancellor for Strategic Engagement and Government Relations. This position coordinates scheduling and administrative support functions to ensure efficient and effective operations which includes preparation of materials and planning of logistics for staff meetings and board meetings, processing invoices, budget reconciliation, monthly, quarterly and year-end reports, grant administration, creating and editing presentations as well as promotional materials and correspondence. Requires considerable experience working in an office environment involving proficient use of MS Office Word, Excel, PowerPoint and Outlook. Must have considerable knowledge of administrative, office, and budgetary procedures; the ability to communicate effectively, both verbally and in writing; and possess excellent interpersonal skills. Ability to interpret/analyze data and prepare reports; maintain confidentiality of proprietary information; coordinate logistical services; prioritize work; and make sound recommendations and decisions. Administrative and Program Support Applies knowledge of prescribed policies, procedures and technology to a specific program or initiative. Maintains reports related to expenses, finances, inventories, or other specialized reports in. order to account for and evaluate items purchased, services rendered, productivity or other control-oriented activities. Maintains records such as quantity and quality of items purchased, credit or reimbursements due. Provides administrative support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative issues and inquiries. Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine data analyses and calculations in the processing of data for recurring internal reports. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements. Provides assistance with coordination and preparation of materials for staff meetings and board meetings. Assists department management and staff in problem solving, project planning, and development and execution of stated goals and objectives. Miscellaneous Duties May lead and train staff and/or student employees, as required. Performs miscellaneous job-related duties as assigned. Required Experience Requires considerable experience working in an office environment involving proficient use of computers (MS Office Word, Excel, PowerPoint and Outlook) Required Knowledge, Skills, and Abilities Considerable knowledge of agency and state policies and procedures as related to the subject area. Working knowledge of basic bookkeeping/accounting principles. Word processing, data entry and database management skills. Ability to gather and analyze statistical data and generate reports. Collect and organize material for reports by determining what is available and what should be included to present the information in an organized format. Communicate with others effectively, verbally, and in writing. Ability to create, compose, and edit written materials including PowerPoint presentations. Ability to maintain multiple calendars and schedule appointments/events. Ability to analyze and solve problems. Ability to make administrative/procedural decisions and judgements. Preferred Knowledge, Skills and Abilities Experience in grants management or administration. Degree or Equivalent Experience Associates degree in Administrative Support Technologies, related field or equivalent work experience requiring relevant job skills. Vendors Purchasing items to efficiently run operations. Managing vendor relationships and evaluating quality of goods and services. Physical Requirements (in excess 25% of time) This position will primarily be seated at a desk for most of each day, performing many tasks requiring manual dexterity (i.e. computer work, answering phones, sorting mail, etc.) UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************* . A copy is available upon request by calling ************ or ************. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations. These roles are responsible for providing administrative services to the organizations schools/units/leadership. Activities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures. Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience. Entry-level position typically requiring little to no prior experience. Work is routine and follows standard procedures. Work is closely supervised. Problems faced are routine with clearly defined solutions. Communicates information that requires little explanation or interpretation. UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a “responsible employee” under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************* . A copy is available upon request by calling ************ or ************. MINIMUM REQUIREMENTS Education: High School Graduate or Equivalent. Experience: No experience required. Licensure: None PHYSICAL DEMANDS Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than 20lbs. May be exposed to chemicals, blood/body fluids and infectious disease. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Travel required Qualifications Willing to travel to : Kingsport, TN (Main) Bristol, TN Greeneville, TN Rogersville, TN Sneedville, TN Big Stone Gap, VA Norton, VA Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]

Job Description Administrative Assistant (Engineering) Department: Engineering FLSA Status: Exempt Job Type: Full-Time Reports To: Engineering Supervisor Job Setting: In Office Who We Are - Thermon Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership. Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency. We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration , we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Located in Morristown, TN 45 minutes northeast of Knoxville, Precision Boilers manufactures industry-leading electric and fuel-fired hot water boilers and steam generators plus a wide range of accessories such as deaerators and blowdown tanks. Founded in 1946, Precision Boilers' first product was the sump pump. Over the years the company has continued to grow and add new products including the industry recognized High Voltage Jet (HVJ) Electrode Boiler. As a leading employer in the Morristown area, the company maintains a state-of-the-art facility with a well-trained and stable workforce. What is the opportunity? Reporting to the Engineering Supervisor, your Administrative Assistance (Engineering) expertise will be utilized for general administrative support for the Precision Boilers engineering department. Enjoy respect and recognition for your contributions as we continue to improve manufacturing capability and capacity! ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to: Provides administrative support for the Engineering department. Maintain project schedules and facilitate inter-department workflow. Act as the Engineering point-of-contact for cross-departmental communications and technical requests. Collect and organize data for KPI's and other engineering metrics as needed. Prepares all duties/accountabilities in a timely and efficient manner following established company policy. Create/edit technical documentation and update databases. Meeting support, take minutes, distribute notes. Works to improve processes, workflows, communication, collaboration, etc. Creates new item numbers and BOM's in local ERP system. Other duties as assigned. The above are considered essential duties and are illustrative of those job tasks, which are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: 2+ years in an administrative role, preferably in a sales and manufacturing environment. 2+ years of experience with ERP interface and/or Document Control software. Bachelor's Degree is Preferred, or Associate's Degree with additional experience. Skills and Abilities: Excellent communication and presentation skills, both verbal and written. Self-starter, highly creative, organized, attention to detail, and ability to multi-task. The candidate must be willing to work independently after proper training. Ability to work in fast paced environment. Must be proficient with Microsoft Office products (Outlook, SharePoint, Teams, etc.). Proficient with Microsoft Excel, to include building and maintaining complex spreadsheets, creating and using formulas, pivot tables, charts, and data analysis tools. Must be proficient with PDF file management software (Acrobat Adobe, Bluebeam, or similar). Experience with ERP interface and Document Control software preferred. Must be a team player, accountable, and dependable. Possesses a strong sense of ethics and integrity, in alignment with Thermon 3C's of Care, Commit, and Collaborate. Physical Demands: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 30 pounds at times. Occasional visits to production floor. Work Environment: This position must perform tasks that involve mainly office exposure, sitting behind a desk performing tasks on a computer. Most of their time, the employee will spend time in the office with low to moderate exposure to noise, heat, and cold environment, other physical requirements include walking, bending, hand dexterity, speaking, seeing, and lifting/moving up to 30 pounds. Proper PPE policies must be followed while on the production floor. Benefits: Bonus eligibility. Medical, Dental, and Vision. Short-Term Disability, Long-Term Disability, and Life Insurance. 401k with Company Match. Paid Time Off. Equal Opportunity Statement: Vapor Power International, LLC and VPI Precision Boilers, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Candidates applying for this job opening must be legally authorized to work in the United States and are required to have US residency at the time of application. OPT or H1B Visa Sponsorship is not currently available for this opportunity. Vapor Power International and Precision Boilers are subsidiaries of Thermon. Thermon is a global organization that serves the energy, power generation, chemical, food and beverage, commercial, rail and transit and other industries to provide innovative solutions for heating applications by deeply understanding our customers' needs. We specialize in complete flow assurance, process heating, temperature maintenance, freeze protection and environmental monitoring solutions. We care for the environment, and we are a leader in safety performance. 1,440+ employees in more than 15 countries Sales to 85+ countries worldwide Over 100 independent sales agents and distributors Manufacturing facilities in US, Europe, Canada, India, and now in Tennessee and Illinois For more information about Thermon, please visit: ********************

Job Description You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees. At Taco Bell, we live to “Serve Others” with Mas Heart. If you want to “Serve Others” with Mas Heart, read on! The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a “Here to Serve” attitude. Essential Functions Inspire and engage customers and fellow Team Members alike Train, coach, and recognize the talent before you Growth through great service Work approximately 50 hours a week Lastly, create a restaurant experience for team members and customers that you are proud of.

YES Roofing & Exteriors IMMEDIATE HIRE - Office Administrative Assistant (In-Office | Full-Time) YES Roofing & Exteriors is seeking a reliable, organized Office Administrative Assistant to be the first point of contact for incoming calls and leads. This role is critical to daily operations and must be filled immediately. Your main responsibility is to answer inbound calls, follow scripted call flows, enter accurate information into our CRM systems, and schedule appointments correctly while setting proper expectations for customers. Call Handling & Scheduling (Top Priority) Answer all incoming calls during office hours (8 am-5 pm) Follow a provided call script (no freelancing) Gather required customer information Enter all data accurately into GoHighLevel (GHL) and Leap Schedule appointments ina round-robin fashion Set clear expectations for inspections, estimates, and follow-ups Route repeat customers to the correct sales rep or department Lead Intake, Routing & Prioritization Monitor and prioritize incoming leads from: Google Guaranteed / Google LSA Facebook & Social Media posts Thumbtack Website & other digital sources Ensure fast response times across all platforms Categorize and disposition leads properly in the CRM Issue lead ratings and feedback inside platforms like: Flag poor-quality or duplicate leads for leadership review Social Media & Admin Support Post weekly Facebook & social media content (templates provided) Assist with basic administrative tasks as needed Support sales and management with organization and follow-up Success Metrics Calls answered quickly and professionally Accurate CRM data entry (no missed fields) Appointments set correctly with proper expectations Lead sources are properly prioritized and rated Minimal scheduling errors or customer confusion Ideal Candidate Strong phone presence and professionalism Comfortable following scripts and systems Highly organized and detail-oriented CRM experience preferred (GHL, Leap, or similar) Able to multitask in a fast-paced environment Reliable, punctual, and coachable Schedule Monday-Friday | 8:00 AM - 5:00 PM 1-hour lunch In-office position

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations. These roles are responsible for providing administrative services to the organizations schools/units/leadership. Activities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures. Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience. Entry-level position typically requiring little to no prior experience. Work is routine and follows standard procedures. Work is closely supervised. Problems faced are routine with clearly defined solutions. Communicates information that requires little explanation or interpretation. UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************* . A copy is available upon request by calling ************ or ************. MINIMUM REQUIREMENTS Education: High School Graduate or Equivalent. Experience: No experience required. Licensure: None PHYSICAL DEMANDS Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than 20lbs. May be exposed to chemicals, blood/body fluids and infectious disease. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.