Executive administrative assistant jobs in Lancaster, CA

Role Description We are seeking a highly organized, proactive, and discreet Executive Personal Assistant to support AZLEE's owners, Baylee (CEO & Founder) and Patrick (CFO), with a focus on household, personal, and lifestyle management. This is a part-time, mostly in-person role based in Santa Monica, CA, with the majority of work involving errands, household coordination, and personal support rather than in-office business operations. The position will begin at 2 days per week, with a plan to increase hours over time as needed. The assistant will play a key role in helping the owners stay organized and supported during a busy chapter of life, allowing them to focus on family, creative work, and leadership responsibilities. This role requires strong judgment, professionalism, and comfort with maintaining privacy and boundaries. Responsibilities Household & Personal Support (Primary Focus) • Coordinate errands, returns, pickups, and deliveries • Manage household scheduling (service appointments, repairs, installations, cleaners) • Assist with personal appointments, reservations, and day-to-day logistics • Organize items for donation, storage, or repair • Assist with purchases, gifting, and miscellaneous home-related tasks • Support logistics and communication during the owners' parental leave • Help keep household systems organized and running smoothly • Light home organization projects as needed • Occasional in-home support for scheduled tasks (with boundaries and clear expectations) Lifestyle & travel Support • Assist with travel research, booking, and itinerary organization • Maintain lists, reminders, and personal administrative tasks • Prepare packing lists and help with packing/unpacking if requested Light Business Support (As Needed) • Manage owners' calendars • Flag important emails and support inbox organization • Assist with simple document organization or follow-up tasks • Light vendor or appointment communication • Help with occasional AZLEE-related errands (picking up or dropping off materials/samples) Local Errands & Transportation • Must have a reliable car for errands, returns, pickups, and local travel • Mileage reimbursed for work-related driving Qualifications • Experience supporting executives, entrepreneurs, principals, or households • Exceptional organization and time-management skills • Strong written and verbal communication • Discreet, trustworthy, and able to maintain strict confidentiality • Comfortable running errands and performing hands-on tasks • Proficient in Google Suite (Docs, Sheets, Calendar) • Warm, professional presence with strong boundaries Compensation $28-$35 per hour, depending on experience.

LHH is currently seeking an Executive Assistant with 3 or more years of experience for a full-time job at an exciting media company in Culver City, CA. This is a contract-to-hire role that offers the opportunity to work with a rapidly growing and lively organization within a creative industry. This role entails providing complete administrative support to a Senior Vice President while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize administrative tasks, stay organized in a fast-paced environment, and communicate clearly to management and staff. If you are looking for a new and exciting place to work - apply online today! Responsibilities: · Travel coordination and expense reporting · Heavy calendar management and scheduling with Microsoft Outlook · Meeting and event coordination · Report tracking, file management and meeting minutes · Perform other tasks and functions as assigned to provide support to other team members and internal departments Qualifications: · Experience working in a corporate environment · College degree preferred · Ability to work independently and as part of a team · Personable, proactive, and able to work in a fast-paced environment Skills: · Strong attention to detail · Ability to effectively multitask and prioritize · Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook Experience: · 3 - 5 years or more of recent Executive Assistant experience in a corporate environment Work Hours: 8:00am - 5:00pm, 40 hours per week To learn more about this Executive Assistant job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the LHH website. Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records. Equal Opportunity Employer/Veterans/Disabled Pay Details: $27.00 to $40.00 per hour Search managed by: Tyler Panos Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Dress code: Business Casual Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month - to be paid at contingent's expense The incumbent will: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports. Note to Suppliers: Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! Must have good typing skills - 40 wpm+ This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. This Department needs a candidate that can be trained quickly and jump in to support the volume. There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

A contemporary womenswear brand is seeking a Design Assistant to support the Design Director and broader design team in seasonal concepting, product execution, and cross-functional workflow. This role is ideal for someone highly organized with strong sketching skills and interest in categories such as soft woven dresses, tops, and knits. Key Responsibilities: • Assist Design Director and team with inspiration, research, and special projects • Support seasonal development through trim, fabric, color, and concept research • Prepare weekly and seasonal design presentations • Update and distribute line sheets and design documents in collaboration with Development • Manage style naming/numbering and facilitate pass-offs to Technical Design • Create flats, construction details, color CADs, prints, embroidery layouts, and artwork pitching • Communicate CAD, placement, and color updates to Development throughout the process • Maintain organized sketch libraries and update illustrations as needed • Support design updates for best sellers • Assist with archiving vintage inspiration samples, artwork, and submit materials • Help create BOMs and track reference materials • Build collaborative cross-functional relationships with Development and other teams Qualifications: • Degree in Fashion or Apparel Design (2-4 year program) • Proficiency in Adobe Creative Suite - Illustrator, Photoshop, InDesign • Strong sketching skills and attention to detail • Knowledge of fabrics, washes, embellishments, and basic garment construction • Interest or experience in knitwear design preferred, not required • Patternmaking or technical knowledge a plus • Highly organized, adaptable, and able to work independently and cross-functionally • Strong follow-through, time management, and prioritization skills • Ability to foster an inclusive and respectful working environment

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Discover careers that change the world and further advancements in defense, technology, and engineering today at Northrop Grumman. Use your experience to grow your career and support our global customers with the technology, systems, and solutions they need to enable their missions on the front lines and secure our world every day. With Northrop Grumman, you'll discover a culture built on diversity, respect, and above all teamwork. Together with our group of experts across the technical spectrum, you'll discover opportunities to make a difference in our world and start solving some of the world's most critical problems in the most innovative ways. An internship at Northrop Grumman is unique. Sure, you'll learn new skills, explore our enterprise, network with experts, connect with thought leaders, and finish with a resume that opens doors. But you'll gain something even more valuable: pride in what you've done. Join us and launch your career. We'll support you with training, employee resource groups, and our shared vision of global security. Northrop Grumman is seeking a Contract Administrator for an internship opportunity. This position will be located at our Defense Systems Sector in Northridge, CA. The qualified candidate will become part of Northrop Grumman's Contracts Organization within the Advanced Weapons Business Unit. Basic Qualifications A candidate must meet ALL of the below criteria. The candidate must: Be a student who is enrolled full-time and pursuing an undergraduate or graduate degree from an accredited college/university and will be enrolled full time in Fall 2026. Be majoring in a business, Supply Chain, Accounting, Finance, or related discipline Be available to work full-time (40 hours per week) for at least 10 weeks during summer 2026. Be able to obtain and maintain a U.S. Government security clearance (U.S. citizenship is a pre-requisite) as well as Program Special access within a reasonable period of time, as determined by the company to meet its business needs (U.S. citizenship is a pre-requisite). Ability to analyze information with a detail-oriented mindset. Strong organizational skills with the ability to prioritize tasks effectively Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Preferred Qualifications: Have an overall cumulative GPA of 3.0/4.0 or higher Ability to evaluate complex information and make informed decisions The pay ranges for this specific opportunity are as follows: Undergraduate degrees (Including graduating students planning on attending/enrolled in a full-time Master's program): $23.00 - $28.00 Masters degrees: $33.50 - $35.25 At Northrop Grumman, our internship pay rates are standardized and take into account three main factors: the anticipated graduation date of the individual, the cost of labor of the geographic location, and whether the internship is considered technical or administrative. campusjobs The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive Personal Assistant to support our leadership team and help keep our operations running smoothly. About the Role The Executive Personal Assistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment. Key Responsibilities Executive Administrative Support Manage and maintain the COO and CBO's professional calendars. Schedule, prioritize, and coordinate meetings, events, and travel arrangements. Draft correspondence, prepare documents, and maintain organized records. Personal Assistance Travel Arrangements: Book personal travel including flights, hotels, car rentals, and create detailed itineraries. Calendar & Appointments: Schedule personal appointments such as medical visits, family events, and social activities. Errands: Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries. Event Planning: Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics. Shopping & Gifts: Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards. Children's Activities: Coordinate school tours, extracurricular activities, and healthcare appointments. Document Management: Maintain personal documents including insurance, legal papers, and travel visas. Vehicle Management: Schedule car maintenance, gas, and car wash appointments. Home Management: Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals. Office & Facilities Support Kitchen & Supplies Management: Monitor and restock groceries and kitchen essentials; ensure appliances are maintained. Office Supplies & Mail Handling: Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages. Facilities & Vendor Coordination: Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance. Culture & Team Support Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.

Starting salary range: $132,000 - $144,000/Annually, $5,076.92-$5,538.46/Biweekly Full-Time; Exempt, Salaried This position is strictly in-office and requires employees to be on site five (5) days per week, Monday through Friday. Only applicants who reside in California and submit a cover letter will be considered. ***CCF IS A MANDATORY COVID-19 VACCINATION EMPLOYER*** About the Role: The Assistant to the President & CEO (APCEO) serves as a personal executive support to the President & CEO. Reporting to the Chief of Staff & Vice President, Office of the President, the APCEO's role encompasses general and strategic administrative support, strategic project management, executive decision support, President's stakeholder engagement, and proactive issue management and problem solving. The APCEO operates as an extension of the President & CEO, ensuring alignment across internal and external priorities while cultivating strong relationships with the Board of Directors, senior leadership, partners, and key stakeholders. Working closely with the Chief of staff, the APCEO is responsible for managing sensitive and mission-critical matters that are pertinent to the success of the role of the President/CEO and includes but not limited to scheduling, coordinating cross-functional initiatives, and stewarding communications that reflect the organization's values and strategic direction, strengthening operational excellence, advancing governance and board relations, and fostering a culture of collaboration, inclusion, accountability, and strategic alignment across the organization. The APCEO must: Exercise outstanding judgment, impeccable discretion, and demonstrate the ability to anticipate needs, interpret complex situations, and drive solutions that enhance executive effectiveness and organizational performance. Have superior written and verbal communication, exceptional organizational skills, strategic thinking, balance and prioritize competing demands, poise, precision. Ability to independently lead projects from conception through successful execution, thrive in high-pressure environments, and always uphold confidentiality. Embody creativity, diligence, initiative, and a growth mindset. Minimum Qualification: Bachelor's degree in business/public administration or equivalent is required. Professional Certification: Certified Administrative Professional or certification in a related field preferred. Ten years' experience in organizations like a fortune 500 Company as an Assistant to a President/CEO, C-Suite Executives, public/civic official, or public policy leader. Extensive experience in governance and board relations with strategic initiative, co-leadership, disciplined ownership, and high-level coordination across diverse functional teams. Exceptionally adaptable, with high judgment, emotional intelligence, discretion, and proven ability to excel in high-pressure settings. Minimum of seven to ten years' experience managing calendar, email, and scheduling applications and databases, including Microsoft Office. Preferred Qualifications: Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite and a familiarity with database software, is required. Working knowledge of Blackbaud software preferred, with a willingness and ability to learn appropriate database, spreadsheet, and other computer programs. Responsibilities: Executive Scheduling & Calendar Management: Oversees all internal and external scheduling for the President & CEO, managing a highly complex calendar with precision. Coordinates meetings, events, conferences, and speaking engagements, ensuring all details - locations, materials, briefings, and staff participation are prepared in advance. Strategic Workflow & Prioritization Management: Owns and optimizes the CEO's operational workflow by anticipating needs, identifying priorities, and proactively managing time-sensitive commitments. Acts as the primary gatekeeper and gateway to the CEO, ensuring access supports organizational goals. Executive Briefing & Information Management: Keeps the CEO fully prepared and informed by gathering, reviewing, analyzing, and synthesizing relevant information ahead of meetings and decisions. Maintains a prioritized list of pending commitments and ensures timely responses and follow ups. Communication & Correspondence Oversight: Manages all communication channels for the CEO, including calls, email, mail, and stakeholder inquiries. Drafts high-quality correspondence, memos, remarks, reports, and presentations. Ensures accuracy, confidentiality, and professional representation. Cross-Functional Leadership & Collaboration: Partners with the Senior Leadership Team and collaborates across departments to ensure alignment, timely execution of deliverables, and adherence to organizational standards. Models collaboration, accountability, and operational excellence. Event & Meeting Execution: Plans and supports high-level meetings and events, such as board retreats, and leadership sessions to ensure seamless logistics, thoughtful preparation, and an exceptional experience for all participants. Office Administration, Records, & Values Stewardship: Maintains organized and accessible executive files, records, and archives. Supports an inclusive, respectful, and mission-aligned work environment rooted in equity, diversity, and inclusion. Serves as a leadership presence among administrative staff, modeling professionalism, discretion, and CCF's values. Must always demonstrate cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills. Skills, Knowledge and Abilities: Ability to interact well with all levels in an organization, donors, and grantees, and to work as a productive team member. Ability to compose correspondence and basic reports, knowledge of proper English, grammar and punctuation, and the ability to edit documents. Knowledge of both a variety of writing styles and formats, and of parliamentary procedure and recording thereof. Ability to assess, compile and disseminate information and independently complete assignments is necessary. Ability to take initiative and follow tasks through to completion. Strong organizational skills, attention to detail, ability to prioritize work, anticipate the needs of a busy executive, and adjust to multiple demands with minimal supervision. Strong ability to maintain the integrity of confidential information. Employee Benefits: In addition to a rewarding work environment, California Community Foundation (CCF) is proud to offer a generous benefits package. Medical, Dental, and Vision insurance plans are provided at no cost for all full-time staff. Life Insurance is covered at 100% of the employee's annual salary, plus $25,000. AD&D Insurance is covered at 100% of the employee's annual salary. CCF contributes 10% of all employee's salaries into our 403b retirement plan. CCF subsidizes monthly transit passes for staff who commute via public transportation. CCF also offers an assortment of snacks available to all staff in our breakrooms, and an on-site fitness center. After one year of service, all full-time employees are eligible for tuition reimbursement of up to $15,000 for higher education. CCF also offers a student loan repayment program of $100/month for all full-time employees after one year of service. Equal Opportunity Hiring Statement: The California Community Foundation (CCF) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Disclaimer: This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job classification. This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time. To Apply: Submit Your Resume and cover letter outlining your experience and interest in the role.

Hadrian - Manufacturing the Future Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We recently raised $260 million dollar Series C to accelerate this mission. We are excited to be launching a new Factory in Mesa, Arizona, a 270,000 square foot facility that will create 350 new jobs immediately. We are opening a new headquarters to support thousands of future hires, launching Hadrian Maritime to serve naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian works with startups, Tier 1 and Tier 2 suppliers, and major defense contractors across space, shipbuilding, and aviation to scale production, reduce costs, and accelerate delivery on mission-critical programs. We are backed by leading investors including Lux Capital, Founders Fund, and Andreessen Horowitz. Our fast-growing team is united by a shared mission to reindustrialize American manufacturing for the 21st century and beyond! The Role We are seeking an Executive Personal Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Senior Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency. What You'll Do Support the day-to-day rhythm of the CEO's office in coordination with the Senior Executive Assistant . Serve as a communication liaison with internal stakeholders, ensuring timely, clear, and professional interactions. Manage logistics for meetings, travel (domestic and international), and onsite visits, including preparation and follow-up. Support external visits, and internal gatherings, including planning and on-site execution. Assist with ordering and maintaining office and kitchen supplies and handle general administrative needs for the Office of the CEO. Support Office of the CEO with general administrative and tasks such as personal errands, manage personal appointments and occasional tasks outside of the office Hyper detail-oriented: you don't let anything slip What We're Looking For Bachelor's degree or equivalent combination of education and experience. 3+ years of experience in Executive Assistant role or related position Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info Emotionally intelligent: you read the room, understand nuance, and lead with empathy Proficient with Microsoft Office Suite and workplace tools such as Asana; adaptable to new technologies and systems. Valid driver's license and reliable transportation to carry out work and other related tasks. 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required. Hyper detail-oriented: you don't let anything slip What Will Set You Apart Experience in a fast-paced startup or high-volume fast paced role. Strong organizational and time management skills with the ability to anticipate needs and solve problems independently. Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism. Interest in advanced industries such as aerospace, manufacturing, or frontier technology. Additional Information: This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 30 pounds. Compensation For this role, the target salary range is $80,000 to $150,000 (actual range may vary based on experience). This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Benefits 100% coverage of medical, dental, vision, and life insurance plans for employees 401k Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here Hadrian Is An Equal Opportunity Employer It is the Company's policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.

We are seeking an organized, detail-oriented, and dedicated Sr. Executive Assistant to support multiple Production & Development executives. The ideal candidate will be able to multitask, possess exceptional communication skills, accomplish tasks in a timely manner, and have a passion for the entertainment industry. This is a Los Angeles-based administrative role assisting the executives through development, production, and post-production. This position will be supporting a team in the United Kingdom as well as Los Angeles. Responsibilities: Provide administrative support to executives on the feature film team, including but not limited to, scheduling meetings, rolling calls and maintaining call sheets, managing calendars, preparing and submitting expense reports, and arranging occasional travel. Coordinate logistics for meetings, including handling drive-ons and booking conference rooms, and, on an as-needed basis, catering and A/V setup. Handle confidential and sensitive information with discretion. Organize documents and materials related to projects and incoming submissions, ensuring easy access and retrieval. Arrange travel itineraries, accommodations, and transportation for team members as needed. Coordinate with facilities management to maintain their office spaces. Provide general team support as needed, including but not limited to creative research, occasional lunch or coffee runs, and assistance with off-site event planning and execution. Basic Qualifications: 2+ years of experience as an executive assistant or equivalent experience in the entertainment industry. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and accomplish tasks in a timely manner. High level of professionalism and a positive attitude. Ability to support a team in the United Kingdom and to work a non traditional schedule as needed. Preferred Qualifications: A love and enthusiasm for Marvel Studios and its characters, with a desire to contribute to the success of an exciting slate of projects Bachelor's degree. Creative problem-solving abilities and attention to detail. Team player with excellent interpersonal skills. Adaptable and able to thrive in a fast-paced environment. The hiring range for this position in Burbank, CA is $65,300 to $87,500 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Job Posting Segment: Marvel - Production & Development Job Posting Primary Business: Marvel - Features Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Burbank, CA, USA Alternate City, State, Region, Postal Code: Date Posted: 2025-09-02

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters. RESPONSIBILITIES * Maintain accuracy of artist contact record and deal memos in booking system. * Update client bios, riders, and ad mats. * Enter offers and related show details into the booking system. * Liaise with relevant teams to complete show-related administration. * Issue contracts for confirmed performances. * Track unreturned contracts; chase signed contracts. * Flag/review/address contract markups. * Create and issue artist itineraries when necessary. * Organize and execute announces and on sales. * Request, report, and/or review ticket counts for confirmed events. * Create and send invoices for show-related payments (deposits, balances, etc). * Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time. * Track, collect, and enter finals; notify accounting team to generate statement(s). * Coordinate with accounting team to update client tax information and payment information. * Manage work visa process for clients (immigration itineraries). * Coordinate with operations team for client on/off boarding. * Set and confirm meetings; maintain agent calendar and internal artist calendar. * Manage inbound phone calls on behalf of agents. * Book agent business travel as necessary. * Submit agent expense reports. * Take on additional tasks and responsibilities as assigned. The ideal candidate has: * 1-2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space. * Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. * Detail-oriented and highly accurate with data entry and documentation. * Excellent written and verbal communication skills. * Professionalism and discretion when handling sensitive information. * Proactive problem-solver who can anticipate needs and follow through. * Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace. * Flexible, adaptable, and ready to take on varied tasks. BASE SALARY: $47,500 plus potential for discretionary bonus. * Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role. Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

If you are interested please apply online and send your resume to *********************** Implement directives of the President of the MLK Health Foundation. Administer operations of the President's office providing confidential, comprehensive executive support and assistance to the President. Coordinate and perform projects, activities, appointments and administrative functions in the Administration Office utilizing knowledge of office systems and procedures and interdepartmental functions. The Executive Assistant to the President of the MLK Health Foundation reports directly to the President of the MLK Health Foundation. ESSENTIAL DUTIES AND RESPONSIBILITIES Administer day-to-day operations of the President's office by coordinating the workflow of the President's daily activities. Provide confidential executive administrative assistance to the President. Support and manage the Administration Office's operational flow; screen incoming calls with professional, friendly demeanor and direct calls appropriately. Proactively manage and optimize President's time, travel, and meeting attendance. Maintain and manage President's calendar and schedule, and coordinate appointments. Facilitate meeting arrangements for the President. Ensure President's meeting preparation by providing materials and documentation required in advance and/or as needed. Establish and maintain effective communication with staff members reporting directly to the President. Participate in organizational planning and implementation processes as assigned . Ensure timely reciprocal exchange of information between President and staff. Monitor President's email account and respond or act on appropriately Coordinate and attend weekly Leadership Team and other meetings as directed by President. Prepare agenda, take and transcribe minutes. Plan and coordinate events, staff meetings, retreats, etc. on behalf of the President. Receive and open incoming correspondence addressed to Administration and/or President and determine proper disposition and route appropriately. Compose, prepare and complete written correspondence, reports, spreadsheets, etc. of professional quality for the President and others as directed. Provide administrative support to the MLK-LA Board of Directors. Manage special projects on behalf of President as needed. Assist with statistics, data, online search, studies and reports as required. Updates, edits, and proofreads internal and external documentation. Monitor progress toward completion of assigned tasks. Ensures that reports are submitted in a timely manner. Apprise President of status and progress of assigned tasks. Some additional responsibilities as assigned by the Medical Director of MLK Health Associates. Other duties as assigned. POSITION REQUIREMENTS Education Bachelor's degree preferred. B. Qualifications/Experience Five (5) to eight (8) years previous executive assistant experience preferably supporting C-level and/or executive management Three (3) years experience in the health care industry. Acute care hospital experience performing administrative support functions preferred Current Notary Public commission desirable Demonstrated knowledge and skills necessary in the use of Microsoft Office applications C. Special Skills/Knowledge Strong communication and organizational skills Must be detail-oriented Must have the ability to multi-task Takes initiative Must have ability to problem solve Demonstrated ability to accept instruction from and work with employees at various levels Ability to work in a team setting Must be able to work in a culturally, diverse environment #LI-MM1

Job DescriptionBenefits: 4 Weeks Holiday Pay Sick Leave Paid time off The Executive Assistant to the Preschool Director will provide high-level administrative support to the Director and assist in the efficient operation of the preschool. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will manage schedules, communication, and documentation while ensuring a smooth flow of day-to-day activities. Key Responsibilities Administrative Support: Provide comprehensive administrative support to the Preschool Director, including managing schedules, appointments, and meetings, both in-person and virtual. Communication: Act as a liaison between the Director and staff, parents, and external partners. Manage incoming communications, including phone calls, emails, and mail, ensuring timely and professional responses. Scheduling & Event Coordination: Coordinate meetings, events, and conferences for the Director, ensuring all logistics are organized and managed efficiently. This includes scheduling staff meetings, parent-teacher conferences, and school events. Document Preparation: Prepare and proofread reports, presentations, and correspondence as needed. Maintain accurate records, files, and documentation, ensuring confidentiality and compliance with school policies. Project Management: Assist with special projects as assigned by the Director, providing support in planning, executing, and monitoring progress. Office Management: Maintain office supplies, equipment, and files, ensuring a well-organized and efficient workspace. Assist in onboarding new staff and provide general office support as needed. Support to Leadership: Offer administrative support for meetings with parents and staff. Also, provide in class support for teachers as needed. Qualifications Education: High school diploma or equivalent required; Associates or Bachelors degree in business administration, early childhood education, or a related field is preferred. Experience: Minimum of 3 years of experience in an executive assistant or administrative support role, preferably in an educational or childcare setting. Skills: Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks with competing priorities. Discretion and confidentiality in handling sensitive information. Strong problem-solving abilities and proactive approach to challenges. Personal Characteristics: Professional demeanor, positive attitude, strong interpersonal skills, and the ability to work independently and as part of a team. Preferred Skills Familiarity with Brightwheel school management software for managing parent communication, attendance, billing, and other administrative tasks is highly preferred. Experience with other educational or school management software systems is a plus. Working Conditions Full-time, Monday through Friday, with occasional evening or weekend hours for school events. Office environment within a preschool setting. Occasional lifting and carrying of materials or supplies up to 25 pounds. Compensation and Benefits Competitive salary based on experience. Paid time off (PTO) and holidays. Opportunities for professional development and growth within the organization.

At Child & Family Center, we believe that when unity in diversity exists, progress and growth is inevitable and that diversity goes beyond gender & race. We aim for a diverse workforce and strongly encourage candidates of all backgrounds & experiences to apply.

Provides short-term administrative support to a City department, division, function and/or special project. Assists in performing specific and miscellaneous duties, as assigned. Works under the administrative supervision of a professional or management staff member who outlines work, frequently reviews work in progress and carefully reviews work upon completion. NOTE: The current vacancy is in the Department of Transportation. The eligibility list that will be established from this recruitment will be used to fill any Administrative Intern (As-Needed) vacancies that occur throughout City departments during the life of the list. This is a temporary position without benefits. Representative Duties Conducts field investigations and surveys of various organizational and administrative studies. Gathers, complies and conducts analysis of data for departmental studies and/or projects. Prepares charts, tables and diagrams. Maintains applicable records and files, as assigned. Performs administrative and clerical duties, as assigned. Performs other related duties, as assigned. Requirements Knowledge of: Principles and practices of public administration General research and analysis methods and techniques Basic office procedures and standard office equipment Effective customer service techniques Ability to: Follow oral and written instructions Communicate effectively both in writing and orally Research and interpret complex technical information Write clear and concise reports Perform mathematical calculations Provide effective customer service Establish and maintain effective and cooperative working relationships with City employees and the general public Skill in: The use of a personal computer and applicable software applications Reading, writing and communicating in English at an appropriate level Basic mathematics Education, Training and Experience: Graduation from high school or the equivalent. Must be a student in good standing at an accredited college or university with major course work in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university. NOTE: You must upload and attach a copy of your college level transcripts (official or unofficial) with your online application. Failure to do so will result in your application being disqualified. Supplemental Information How to Apply: Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. You must attach a copy of your college level transcripts to your online application. Applicants who indicate receipt of college level coursework from a foreign institution must provide United States credential equivalency verification along with a copy of your college transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so will result in your application being evaluated without the education being considered. NOTE: Be sure to include volunteer experience, if applicable, when completing your application. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call **************, TDD ************** (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. This is a temporary hourly position without benefits. The City of Santa Monica provides a deferred compensation (457) retirement plan for its as-needed (temporary) employees who are not eligible for coverage under the California Public Employees Retirement System (CalPERS). The City and as-needed employee are each required to contribute 3.75% of wages to the deferred compensation plan. As-needed employee contributions will be deducted from paychecks on a pre-tax basis. 01 The Administrative Intern (As-Needed) position requires you to be a student in good standing at an accredited college or university with a major in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university. If you meet this requirement, you are required to submit a copy of your college level transcripts (official or unofficial) with your online application that demonstrates you are a current student. Failure to do so will result in your application being disqualified. Did you attach a copy of your college level transcripts? * Yes * No 02 Administrative Interns must be a student in good standing at an accredited college or university and maintain full-time student status (minimum 9 semester units). Please indicate your current student status. * I am currently a full time student (Minimum 9 semester units or 12 quarter units) * I am currently a part time student (Less than 9 semester units or 12 quarter units) * I am not a current student 03 What college or university are you currently attending? If you are not a current student, please mark not applicable (N/A) 04 If you are a current undergraduate student, please indicate your year of study. * Freshman * Sophomore * Junior * Senior * I am currently a graduate student (or above) * I am not a current student 05 If you are a current graduate student (or other), please indicate your degree program. * MA/MS/MBA * PHD * JD * I am currently an undergraduate student * I am not a current student 06 What is your field of study (major)? If you are not a current student, please mark not applicable (N/A). 07 What is your anticipated date of graduation? If you are not a current student, please mark not applicable (N/A). 08 The Administrative Intern position requires that you still retain student status next semester (or quarter). Will you be returning to higher education in Spring 2026? * Yes * No 09 Please indicate what interests you in the Administrative Intern position for the City of Santa Monica. Required Question Employer City of Santa Monica Address 1685 Main Street, Room 101 P.O. Box 2200 Santa Monica, California, 90401 Phone ************ Website *******************************************************

Gelfand, Rennert & Feldman is seeking a Tax Administrative Associate to join our team of dedicated professionals. This position is based out of Encino, CA and Century City, CA on a hybrid basis. The Tax Administrative Assistant is responsible for assisting Staff and Managers with administrative components of tax filing. Primary Responsibilities Track, assemble, process, and file all tax engagements including but not limited to individual, corporate, and partnership tax returns and extensions; amended tax returns, quarterly estimates, and the reporting of foreign bank accounts Create, maintain, and monitor tax-related projects in applicable project management software and control lists to ensure projects proceed and are completed in a timely manner, tax filings are accepted, and deadlines are met Coordinate with Tax and Account Management personnel for the procurement of documentation required for filing of tax returns and tax related payments Provide supporting documentation for Account Management personnel to use to book payments and receivables in Agilink or DF Imaging Oversee and maintain records of necessary tax documents including those pertaining to proof of successful timely filing Assemble and coordinate all documentation necessary for requests to E-File Department Monitor status of tax returns/extensions and keep professionals informed of rejections or other errors Maintain awareness of return diagnostics to point out possible impediments to the filing process Maintain proper filing procedures for effective record keeping Prepare tax returns and other correspondence for shipping via Certified mail, Express / Priority Mail, and FedEx as necessary Monitor booking of tax AJE's Upload tax documents and other tax-related paperwork in the electronic tax binders Maintain knowledge and awareness of federal and multi-state due dates, forms, and filing requirements Train new hires on the policies and procedures of the tax department Assist in tracking of K-1's and other tax-related documents Draft IRS and other tax authority correspondence when requested Assist with scanning and filing of tax documents Assist in researching multi-state and multi-entity types filing parameters and prepare charts for filing requirements for use by the Staff and Managers of the firm Runs reports regarding e-filing rejects and notifies staff/managers to determine how the matter will be rectified Other projects and duties as assigned Qualifications High School Diploma is required Bachelor's degree is preferred Must be incredibly detail oriented and possess strong organizational skills Proficiency in Microsoft Office Suite, especially Excel and Word Familiarity with Agilink, GoSystems, or CCH tax software is a plus Solid interpersonal skills and other key soft skills (i.e., communication, time management, emotional intelligence, adaptability, active listening, critical-thinking, etc.) Capability to learn new systems and process information quickly This is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $48,000 - $57,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment. Gelfand, Rennert & Feldman is an Equal Opportunity Employer. For information on our Job Applicant Privacy Notice, please click here. #LI-TN1 Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London. The following language is for US based roles only For California Applicants: Information on your California privacy rights can be found here For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component. For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100. For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability. For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901. For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state's workers' compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers' Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.

Gelfand, Rennert & Feldman is seeking a Tax Administrative Associate to join our team of dedicated professionals. This position is based out of Encino, CA and Century City, CA on a hybrid basis. The Tax Administrative Assistant is responsible for assisting Staff and Managers with administrative components of tax filing. Primary Responsibilities Track, assemble, process, and file all tax engagements including but not limited to individual, corporate, and partnership tax returns and extensions; amended tax returns, quarterly estimates, and the reporting of foreign bank accounts Create, maintain, and monitor tax-related projects in applicable project management software and control lists to ensure projects proceed and are completed in a timely manner, tax filings are accepted, and deadlines are met Coordinate with Tax and Account Management personnel for the procurement of documentation required for filing of tax returns and tax related payments Provide supporting documentation for Account Management personnel to use to book payments and receivables in AgilLink or DF Imaging Oversee and maintain records of necessary tax documents including those pertaining to proof of successful timely filing Assemble and coordinate all documentation necessary for requests to E-File Department Monitor status of tax returns/extensions and keep professionals informed of rejections or other errors Maintain awareness of return diagnostics to point out possible impediments to the filing process Maintain proper filing procedures for effective record keeping Prepare tax returns and other correspondence for shipping via Certified mail, Express / Priority Mail, and FedEx as necessary Monitor booking of tax AJE's Upload tax documents and other tax-related paperwork in the electronic tax binders Maintain knowledge and awareness of federal and multi-state due dates, forms, and filing requirements Train new hires on the policies and procedures of the tax department Assist in tracking of K-1's and other tax-related documents Draft IRS and other tax authority correspondence when requested Assist with scanning and filing of tax documents Assist in researching multi-state and multi-entity types filing parameters and prepare charts for filing requirements for use by the Staff and Managers of the firm Runs reports regarding e-filing rejects and notifies staff/managers to determine how the matter will be rectified Other projects and duties as assigned Qualifications High School Diploma is required Bachelor's degree is preferred Must be incredibly detail oriented and possess strong organizational skills Proficiency in Microsoft Office Suite, especially Excel and Word Familiarity with Agilink, GoSystems, or CCH tax software is a plus Solid interpersonal skills and other key soft skills (i.e., communication, time management, emotional intelligence, adaptability, active listening, critical-thinking, etc.) Capability to learn new systems and process information quickly This is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $48,000 - $57,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment. Gelfand, Rennert & Feldman is an Equal Opportunity Employer. For information on our Job Applicant Privacy Notice, please click here. #LI-TN1 Focus is a leading partnership of fiduciary wealth management and related financial services firms. Focus provides access to best practices, greater resources, and continuity planning for its affiliated advisory firms, which serve individuals, families, employers, and institutions with comprehensive financial services. Focus firms and their clients benefit from the solutions, synergies, scale, economics, and best practices offered by Focus to achieve their business objectives. For more information about Focus, please visit ******************************* The following language is for US based roles only For California Applicants: Information on your California privacy rights can be found here For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component. For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100. For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability. For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901. For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state's workers' compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers' Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. PRIMARY RESPONSIBILITIES Direct the Trust Operations Department regarding daily account transactions such as wire and cash transfers, ACH disbursements, bill paying, fund redemptions and purchases, and the opening and closing of accounts. Monitor transactions for completion and accuracy. Coordinate investment transactions with the Investment Department including but not limited to monitoring cash balances on a daily basis for purchases, transferring sales proceeds to money market accounts and following up on client's requests for purchases, sales, or gifting. Coordinate the transfer of incoming assets to new or existing accounts, as well as the transfer of outgoing assets for terminating accounts. Prepare correspondence, Excel spreadsheets (i.e., miscellaneous reports for client budget worksheets, income projections, and gifting schedules), assist with the production of PowerPoint presentations, mass mailings, and marketing materials. Calculate unitrust, total return, and other payments to trust beneficiaries. Coordinate tax-related payment information with the Tax Department and client-directed outside professionals. Provide information to Client Advisors for annual account reviews. Organize with Client Advisors to maintain client, beneficiary, and advisor information in client files and account records on database management and trust accounting systems. Perform special projects and additional tasks as assigned. Back-up support for the front desk/reception as needed. DESIRED EDUCATION Bachelor's degree preferred CTFA or CFP preferred by not required DESIRED EXPERIENCE Understanding of trust accounting and/or estate planning concepts is preferred but not essential Superior skills and experience with Microsoft Office, especially Word, Excel, and PowerPoint. Excellent written and oral communication skills. Superior organizational skills with the ability to multi-task and to manage and prioritize multiple projects and competing deadlines. General office administration and clerical experience. Excellent attention to detail with the ability to exercise independent judgment. Aptitude to understand and perform basic mathematical calculations such as fee calculations, and other percentage-based calculations. Ability to learn new processes and programs and desire to grow with the company. PERSONAL CHARACTERISTICS Strong people skills Client service focus Effective verbal and written communication skills High integrity with a diligent work ethic Team/people-oriented Highly organized with good time management skills Meticulous attention to detail Valid driver's license and the ability to travel by airplane. COMPENSATION Base salary range $60,000 - $75,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

The Associate Administrator, Finance Physician Enterprise position will work with various clinical and operational leaders of Keck Medicine of USC and the Keck School of Medicine to implement and manage provider compensation plans and labor analytics functions in support of the CFO of USC Care Medical Group. In coordination with the CFO of USC Care, this position will be accountable for overseeing and managing the USC Care provider compensation administration function, including development and administration of compensation plans for faculty and community providers, performance of compensation and productivity analytics, preparation of budgets and variance reporting, and reporting regularly to the Keck Medicine and Keck School of Medicine joint compensation committee. This position will oversee the process for faculty effort reporting across the clinical, educational, and research missions, in collaboration with the Keck School of Medicine clinical department leadership, including serving as business owner for technology systems used for provider scheduling and reporting analytics. This position will oversee provider contracting including oversight of the liaison function between clinical department leadership, finance, risk management, and the Office of General Counsel to ensure adequacy of physician contract requirements with third party entities including benchmarking and fair market value assessments. Essential Duties: Oversees the provider compensation administration function which includes development and administration of compensation plans, and compensation and productivity analytics. Collaborates with leaders in the Central Billing Office, Business Intelligence, Human Resources, Payroll, Faculty Affairs, and Office of the General Counsel to ensure accuracy and compliance of compensation payments. Oversees compensation and productivity reporting to individual providers and Medical Group leadership. Monitors the budgetary performance of provider compensation expense and implement budget-variance-analysis tools to assure departments are held accountable for monitoring of expenses. Provide ongoing financial analysis of provider compensation results against the budget. Maintains provider compensation and productivity benchmark data and provides support for fair market value assessments. Serves as the business owner for the enterprise provider scheduling software solution, ensures consistent utilization of the solution across all clinical departments, and manages the scheduling analytics function. Maintains enterprise reporting of physician effort across the clinical, educational, and research missions. Develops physician enterprise analytics including provider FTE allocations, activity-based costing, funding sources, productivity analysis, and benchmark comparisons; facilitates regular review of analytics with clinical department leadership and Health System and School of Medicine leadership. Provides analytics to support and participates in the provider position control process. Maintains a comprehensive set of compensation and productivity benchmarks and manages the submission of USC Care data for participation in benchmark data sets. Manages a team of managers and analysts, and has authority regarding hiring, employee separations, promotion and reward authority within own area, in accordance with organization guidelines. Ensures that USC Care is in compliance with all internal policies and relevant regulations. Performs other duties as assigned. Required Qualifications: Req Bachelor's Degree Business, Economics, or Commerce, with major/emphasis in Accounting Req 7 years Hospital accounting/management experience. Req 7 years Management experience in healthcare finance related field. Req Advanced knowledge of Excel and experience with Lawson, budgeting, and other cost accounting systems. Req Highly effective written and verbal skills and ability to multi-task as demands change. Req Analytical and critical thinking skills to effective problem-solve financial and operational issues. Req Demonstrated ability to adapt easily to change and lead others in a team environment. Req Experienced Manager with the skills and experience to function independently. Req Demonstrates ability to utilize effective, appropriate, and diplomatic oral and written communication skills. Req Commitment to results driven outcomes. Req Demonstrated leadership and complex organizational management skills. Req Proficient in Microsoft Outlook, Word, Excel, and Power Point. Req Strong analytical and quantitative skills. Req Must be comfortable in a collaborative, shared leadership environment. Req Thorough knowledge of federal and state regulations as it relates to hospital finance/reimbursement issues; GAAP accounting and reporting; healthcare cost accounting and expense management techniques Preferred Qualifications: Pref Master's degree. Master's Degree not required with 15 years of experience Pref 15 years or more experience preparing and analyzing acute care hospital budgets, proforma developments and understanding of acute care Hospital Decision Support. Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only). The annual base salary range for this position is $191,360.00 - $315,744.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. 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