Executive administrative assistant jobs in North Port, FL - 89 jobs

Community Foundation of Sarasota County Title: Executive Assistant Reports to: President/CEO Supervises: N/A Status: Exempt Purpose: Provide high-level executive support to the President/CEO, notably in the areas of calendar management, preparation of confidential and strategic materials, and support of Board of Director functions. This role serves as the eyes and ears for the President/CEO, filtering requests from internal and external individuals to ensure optimal business operations. The dynamic nature of this position requires the incumbent to exhibit exemplary time management, customer service and operational/process skills, along with the ability to identify and anticipate needs and exercise judgment in all instances. The incumbent must exhibit excellence across a broad range of stakeholders including CFSC Leadership, Board of Directors, staff and external relationships. To perform this role successfully, the incumbent must effectively balance highly sensitive tasks with a high degree of professionalism and care. Responsibilities/Essential Functions: Manage the ever-changing calendar of President/CEO. Answer/respond to calls/emails (at times on behalf of President/CEO); escalate when necessary. Prepare and monitor travel arrangements and expense/credit card reports; research/follow-up if further information is needed. Draft, review and distribute communications on behalf of President/CEO. Prepare reports, charts, presentations and spreadsheets for Board and/or operational areas; analyze data and make recommendations, as needed. Manage Board communications and administrative components of meetings (including coordination of beverages/meals), annual dinners; receptions, Board Ambassador events (schedule, materials, food) and new Board member orientation. Manage and update Board portal. Take minutes at Board meetings; distribute and file accordingly. Manage Board Governance Committee schedule, documents and Task Forces, as requested. Manage Supporting Organization Board annual meeting schedules, materials and coordinate grant funding requests (i.e., Wetherington Foundation). In support of special projects/initiatives, review, recommend and design processes and strategies that improve or integrate work most efficiently throughout the Foundation; continually refine to ensure achievement of business goals and objectives. Provide administrative support (or other tasks) to team members or throughout the Foundation, as needed.

EXECUTIVE ASSISTANT - JOB DESCRIPTION Reports to: Division President Pay Grade: Hourly FLSA Status: Non-Exempt Status: Regular, Full Time Department: Sales Schedule: M-F Location: Sarasota, FL SUMMARY & PURPOSE OF POSITION: As an Executive Assistant, you would provide high-level administrative support and play a crucial role in assisting the Division President and team in operations. This role is ideal for someone who thrives on precision, handles sensitive information with discretion, and brings a high level of personal polish to everything they do. You'll be the right hand to the executive -- managing schedules, coordinating meetings, handling communications, and representing the business with professionalism and poise. PRIMARY POSITION-SPECIFIC RESPONSIBILITIES: Provide high-level administrative support, including drafting letter, memos, invoices, reports and other professional correspondence. Manage executive calendars, meetings, and appointments with accuracy and foresight. Schedule and attend meetings on behalf of executives; take accurate notes and prepare clear, organized meeting minutes. Handle incoming communications (emails, memos, calls); review, prioritize, and distribute content as appropriate. Coordinate domestic and international travel arrangements and prepare detailed itineraries for executives and management. Plan and support internal events, meetings, and off-site functions as needed. Maintain organized records and files; retrieve and summarize information from various sources, including emails, reports, and meeting notes. Perform general office tasks such as ordering supplies and light bookkeeping. Draft and edit internal and external communications, including reports, presentations, and professional correspondence. Serve as liaison between executives and both internal staff and external stakeholders. Assist with special projects, monitor progress, and ensure timely completion of key deliverables. Maintain strict confidentiality and demonstrate sound judgment in all matters. Perform additional administrative and support duties as assigned. ESSENTIAL SKILLS AND EXPERIENCE: Strong ability to work independently and collaboratively in a dynamic, fast-paced environment. Excellent verbal and written communication skills. Strong organizational and time management abilities with a proven record of meeting deadlines. Advanced proficiency in Microsoft Office Suite and/or Google Workspace. High attention to detail and ability to multitask effectively under pressure. Demonstrated professionalism, discretion, and sound judgment. PREFERRED EDUCATION/EXPERIENCE: Experience in supporting high-level executives is a plus. Tech-savviness with tools like Google Workspace, Microsoft Office, and project management software. 5-10 years of administrative or executive assistant experience is a plus. Experience in the mortgage industry is a plus. DIRECT REPORTS: No direct reports PHYSICAL DEMANDS/ENVIRONMENT: The environment is characteristic of an office setting with occasional travel required. Must be able to execute time sensitive transactions, and be able to work flexible hours including evenings and weekends.

Sarasota, on-site, full-time, Monday through Friday, 8:15 AM to 5:00 PM Certified Collectibles Group is seeking an experienced Executive Assistant to join our fast-paced global multi-company organization. The Executive Assistant will provide high-level administrative support to the executive team. In this role, you will: Provide high-level administrative support and assistance to the Executive Leadership Team Arrange travel and accommodations for executives, candidates and others. Manage the Leadership team's calendars and Conference room reservations. Schedule and attend meetings on behalf of executives, taking notes and recording minutes. Work closely with IT to ensure conference rooms are ready for meetings with the proper presentation and/or video-conferencing technology, refreshments, etc. Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff. Perform office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping and record-keeping functions. Perform clerical and administrative tasks, including drafting letters, memos, reports, and other documents for senior staff. Perform additional duties as assigned by executives. What will help you succeed in this role: Self-motivated, proactive, and forward-thinking. Excellent verbal and written communication skills. Must be able to effectively communicate with all levels of internal and external contacts. Diplomatic, tactful, and discrete concerning confidential or sensitive information. Superior organizational skills and attention to detail. Exceptional time management skills with a proven ability to meet deadlines. Ability to function well and work independently in a high-paced environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Highly proficient with Microsoft Office Suite or similar software, with the ability to learn new or updated software. ABOUT US Certified Collectibles Group is the world's leading provider of expert, impartial and tech-enabled services that add value and liquidity to collectibles. Its iconic companies include Numismatic Guaranty Company (NGC), Paper Money Guaranty (PMG), Certified Guaranty Company (CGC) and Authenticated Stamp Guaranty (ASG). Since 1987, the Certified Collectibles Group companies have certified over 100 million coins, banknotes, comic books, TCGs, sports cards, video games, home video collectibles, stamps and more. Today, CCG serves the world of collectibles online and at its offices in the United States, United Kingdom, UAE, Germany and China. WHY YOU WILL LOVE WORKING WITH US: Comprehensive benefits including Medical, Vision, and Dental Insurance PTO & Paid Holidays 401(k) retirement plan We understand that not everyone checks every box on a job description. If you're excited about this role and believe you bring valuable skills and experiences, we encourage you to apply. You may be just the right person for this or another opportunity with us." We are an equal opportunity employer and are committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. We believe that diversity strengthens our team and drives innovation, and we welcome candidates from all backgrounds to apply.

Job DescriptionJob Ad: Executive Assistant with AI Development Experience (Conveniently located behind BJs at UTC, exit 213) Position Type: Full-Time Add a touch of innovation to your career! About the Role United Placement Group is in search of an exceptional Executive Assistant with experience in AI development to support our CEO & President. In this dynamic role, you will leverage your organizational and technological expertise to provide high-level administrative support, assist in AI project management, and facilitate communication across various departments. This is a unique opportunity to work at the intersection of administration and technology, driving productivity and optimizing business operations. Primary Responsibilities Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and preparing reports. Assist in the coordination and management of AI development projects, ensuring timelines are met and resources are allocated efficiently. Conduct research and gather data relevant to AI initiatives, compiling findings into concise reports for executive review. Facilitate effective communication between the executive team and other departments, serving as a liaison to streamline processes. Organize and manage files and documentation related to projects and administrative processes. Prepare and edit correspondence, presentations, and other documents as required. Participate in brainstorming sessions and contribute to the development of innovative solutions related to AI projects. Knowledge, Skills, and Abilities Bachelor's degree in Business Administration, Computer Science, or a related field preferred. 3+ years of experience as an executive assistant or in a similar administrative role. Proven experience or familiarity with AI development processes, tools, and technologies. Exceptional organizational skills with the ability to manage multiple projects and deadlines effectively. Strong written and verbal communication skills. Proficiency in MS Office Suite and project management tools; familiarity with AI-specific software is a plus. Ability to maintain confidentiality and exercise discretion when handling sensitive information. Why Join Us? Competitive salary and benefits package. Opportunities for professional growth and development in a forward-thinking company. Collaborative work environment that fosters innovation and creativity. Be part of exciting AI projects and contribute to their success. Are you ready to take your career to the next level in an innovative setting? Apply today to become our Executive Assistant with AI Development Experience! Requirements Bachelor's degree in Business Administration, Computer Science, or related field preferred. 3+ years of experience as an executive assistant or in a similar role. Proven experience or familiarity with AI development processes, tools, and technologies. Exceptional organizational skills with the ability to manage multiple projects and deadlines effectively. Strong written and verbal communication skills. Proficiency in MS Office Suite and project management tools; familiarity with AI-specific software is a plus. Ability to maintain confidentiality and exercise discretion when handling sensitive information. Benefits W-2 Compensation paid weekly Health, Dental, Vision, and Life Insurance after 90 Days Holiday Pay, PTO and Vacation 401K w/ Company Match

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

The Athletic Administration Intern will Assist with research, coordination and operations of all Academy sport programs. Support Associate AD's in research, development and implementation of initiatives across all Academy sport programs Liaise with Directors of sport programs in day-to-day monitoring, measuring and optimization of initiatives Assist and support research projects related to college recruitment, coach education, compliance, and student-athlete retention Assist with monitoring trends in international sport development and participation Assist to administer and analyze customer and staff surveys and recommended program improvements Actively participate as a support team member to Sport Directors Other responsibilities as assigned Adhere to all company policies, procedures, and business ethic codes Knowledge, Skills, and Abilities: Desire to learn and develop strong sports business skills A relationship-oriented individual with proven track record of successful professional relationships. Effectively and efficiently make progress on simultaneous projects Results-oriented with a consistent track record of delivery Detail oriented and intellectually curious Proficiency in Microsoft Outlook, PowerPoint and/or Canva Important Dates: February 13th: Applications close June 8th: Internship starts *subject to change July 31st: Internship ends *subject to change Recruitment Process: Tell us your story. In addition to your application and resume, please attach a word document and in 300 words max, share why you're interested in the role. What are the unique perspectives, abilities, and qualities you would bring to the role? What do you hope to learn? Video Interview with a Recruiter. If selected for next steps, you will be contacted by the recruiting team to schedule a video interview. Video Interview with the Hiring Manager. If selected to move forward, you will meet with the hiring manager and potentially 1-2 additional team members. Offer or Decline. If selected for the position, a recruiter will call to extend an offer. If you have not been selected, a recruiter will reach out to let you know #LI-NS1

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental, and Vision coverage. Job Summary: Report directly to the General Manager. The primary day-to-day purpose and focus of this position are largely dictated by the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures ** Monthly cell phone allowance provided GAT Airline Ground Support is an equal opportunity employer. We make hiring decisions based on business needs and the qualifications of each candidate, without regard to any legally protected status. We are a drug-free workplace and conduct random drug testing. Employment with GAT Airline Ground Support is contingent upon passing a drug screening, a 10-year criminal history background check, and maintaining a clean driving record. Proof of high school diploma or GED completion is also required.

Location:HealthPark Medical Center and Golisano Children's Hospital -9981 So HealthPark CircleFort Myers FL 33908 Department: Clinical Learning Work Type: Full Time Shift: Shift 1/8:00:00 AM to 4:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Summary Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired Additional Requirements . State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

The Administrative Assistant I provides administrative support to the Associate Deans of the College of Arts and Sciences (CAS). Acting under general supervision, the position anticipates management or unit needs, proactively solves problems and handles issues. Typical duties may include but are not limited to: * Provides administrative assistance to the CAS Associate Deans, including responsibilities such as managing calendars, composing correspondence, pulling reports, editing presentations, and handling travel arrangements. * May supervise front desk student staff. * Collects and processes student forms and faculty paperwork, including change of grade, Incomplete Grade Agreements, syllabi, and Dean's list letters. * Coordinates grade appeals at the direction of the CAS Associate Dean of Students. * Coordinates a wide variety of projects, such as events, conferences, and meetings. * Maintains office supply inventory and interacts with vendors. * Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception and management of Dean's signature logs. * Coordinates office operations including basic website updates., * Creates or maintains unit filing systems or workflows, and maintains confidential information. * Manages the sign-in and out College truck and golf cart. * Tracks end of term grade submissions and sends reminder emails. * Works alongside Academic Coordinator to create year end reports for grants including: Seidler, Professional Development, and Student Experiential Learning Fund. Other Duties * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Relevant administrative support experience. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Workday, Tableau, Cognos, Banner, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of budget control principles, practices, and procedures. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. * Ability to maintain confidentiality and discretion at all times. Pay Grade 15 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Title: Administrative Assistant Reports to: Region 1 Director : 5055 North Tamiami Trl. FL Classification: Hourly/Nonexempt Catholic Charities, Diocese of Venice, Inc. is committed to providing services to individuals of all races, backgrounds, and beliefs. We offer a variety of housing and social services to individuals, families, and communities across ten counties in Southwest Florida. The Regional Administrative Assistant plays a key role in supporting the Region 1 Director and ensuring seamless operation within the region. This role involves a range of administrative responsibilities carried out in accordance with organizational policies, regulations, and performance standards. Job Responsibilities: Provide administrative support to the Regional Director, including clerical tasks, scheduling, and coordination of follow-ups with program staff. Answer and direct incoming calls in a professional and friendly manner, assisting callers with service access, appointment scheduling, and routing calls to the appropriate staff. Greet and assist clients, community representatives, and visitors in a welcoming and professional manner. Organize and coordinate meetings, prepare agendas and minutes, and communicate with agency/committee representatives. Manage ordering and inventory of office and program supplies, ensuring timely distribution and organization. Prepare check requests for regional office expenses, manage vendor billings, track orders, and ensure credits are processed as necessary. Reconcile credit card purchases and receipts, ensuring accuracy and providing necessary documentation. Make travel arrangements for the Regional Director and office staff, ensuring efficient booking and coordination for meetings and conferences. Draft and disseminate various correspondence, including thank you letters, emails, reports, and meeting minutes. Administer documentation related to Financial Assistance Opportunities available to clients, ensuring accuracy and availability. Support staff training initiatives, ensure performance evaluations are completed, and compile feedback for program outcomes. Participate in professional development opportunities to maintain and enhance skills and knowledge of services. Assist with data entry and management of various databases for reporting purposes, collaborating with the Director of Grants. Provide support for event committee meetings, including minute-taking, when the Development Coordinator is unavailable. Ensure proper maintenance of office equipment at the Sarasota office. Coordinate internal and community holiday events as requested. Provide back-up coverage as necessary for office operations. Perform additional duties as assigned by the Regional Director.

The Administrative Assistant is entrusted with the pivotal responsibility of managing all administrative functions at the branch level. Reporting directly to the Branch Manager and maintaining proper contract records with corporate. This role ensures meticulous adherence to company policies and processes while maintaining efficiency and effectiveness in branch operations. Key duties include coordinating administrative tasks, supporting team members, and facilitating seamless communication between branch and corporate entities. The Administrative Assistant serves as a crucial link in maintaining organizational integrity and operational excellence. Position Duties Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels. Answering inbound phone calls. Maintain an appropriate level of confidentiality. Process appropriate internal and external correspondence related to job files. Process appropriate field documents and correspondence. Process all related material and subcontractor documents. Assist and process all accounting/financial processes as assigned. Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters. Coordinate accident/incident reporting regarding workers' compensation and auto liability. Provide backup/assistance to other administrative personnel as necessary. Direct customer contact relating to scheduling, billing, and collections for contract customers. Assist the Branch manager, as requested during administrative review and evaluations. Provide technical support/assistance to administrative personnel. Manage the location's office supplies budget and inventory. Experience, Education and General Requirements (Minimum) High School Diploma or Equivalent. 3-5 Years of Administrative Experience. Experience in HRIS/ATS systems (Bamboo HR Preferred). Experience in Bookkeeping with strong numerical proficiency. Proficiency with Microsoft office and related products. Driver's license with reliable transportation The ability to Pass a 10 Panel Drug screen, and Background check. Must have at 3-5 years of experience in construction administration and/or accounts receivable/accounts payable billing and job costs in the construction field. Good customer service skills and the ability to work with a multitude of people and personalities Experience, Education and General Requirements (Preferred) Completion of an Associate's degree or equivalent certification program Experience with Microsoft Dynamics GP and Bamboo HR. Experience with contracting and permitting. Attention Applicants: We are seeking candidates with 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field. Experience in the fire sprinkler trade is preferred. Please note that only applicants who do not meet these criteria may be contacted. All are encouraged to apply. Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Administrative Assistant. Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace - we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose! Benefits Benefits: 401(k) 401(k) matching Employee Stock Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

About Us At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing. We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability. What You'll Do: * Accurately and efficiently input company leads into our database. * Verify incoming lead data/emails for accuracy and completeness. * Answer and direct incoming phone calls to appropriate personnel or departments. * Greet visitors in a professional and friendly manner. * Provide general administrative support, such as filing, copying, and data entry. * Maintain the reception area to ensure it is clean, organized, and welcoming. * Monitor and manage office supplies and reorder as necessary. * Collaborate with internal departments to ensure data and records accuracy. * Assist with accounts payable and receivable processes. * Support accounting functions, including familiarity with AIA billing and basic bookkeeping. * Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required). * Identify areas for process improvement and make efficiency recommendations. * Prioritize and manage multiple tasks and deadlines effectively. * Perform other duties as assigned.

Powell Supportive Services, Inc. is a licensed private home care agency licensed by the State of Florida. We service the DD Waiver, ADA Waiver, Cystic Fibrosis Waiver, TBI Waiver and PAC Waiver. The office is open five days a week and we provide on call service 24/7. Our staff includes experienced Personal Care Aides, Home Health Aides, Massage Therapists, Registered Nurses and Licensed Practical Nurses. We assist the elderly and adults with various disabilities to remain in their homes and Assisted Living Facilities. Job Description Small Assisted Living Facility seeking Asst. Administrator to support, supervise and handle day to day operations of the facility. Qualifications Must have previous ALF experience. Must have at least a AA Degree or LPN. Must have experience and knowledge of working with the elderly and various disabled populations. Must be organized and able to follow all rules and regulations of various funding sources and governing entities. Must have 2 years of supervisory experience, managing and scheduling staff. Must have case manager experience Additional Information Sympathetic attitude toward care of disabled or sick Demonstrated ability to read, write, and carry out directions Evidence of maturity and ability to deal effectively with job demands Good verbal and written communications skills Shall have a criminal history check conducted prior to being offered any position within this agency.

Full Time Administrative Assistant needed at Jefferson Center - a senior living community located in Sarasota. This position provides support to the community Administrator with specific responsibility for preparation of project requests, proposals, licensure renewal, rents and subsidies and other special projects as assigned. Provides secretarial support as required. EDUCATION: High school diploma or general education degree (GED); and three months related experience and/or training; or equivalent combination of education and experience. EXPERIENCE: General business experience and the ability to work with people in all types of situations. Proficient secretarial and communications skills including expertise in word processing. An understanding and sensitivity of the confidential nature of material EOE/DFWP "WE HONOR THOSE WHO HAVE SERVED" Applicants can learn more about Florida background screening requirements at *********************************

Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Sarasota location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build strong relationships with colleagues Effective communication, including speaking, writing and active listening Extremely proficient with Microsoft Office, with a heavy emphasis on Excel Good phone presence Attention to detail Accurate work production Time management, prioritization, organization and multitasking abilities Ability to work independently, self starter works well with little supervision Highly organized These additional skills are not required but are beneficial Bilingual Benefits: Medical, Dental, Vision, and supplemental insurance Company-paid life insurance and short term disability insurance 401K plan Paid Holidays

As a company that is always evolving and growing, we are constantly on the lookout for good talent. If you have a love of animals, the outdoors and nature in general, you know how to give excellent customer service and are a kid at heart, Sarasota Jungle Gardens could be just the place for you. We invite you to explore becoming a valued team member An Administrative Assistant plays a critical role in supporting the efficient operation of an organization by preforming a wide range of administrative and clerical tasks. This role requires strong organization skills, attention to detail, excellent communication abilities and the capacity to multitask effectively. Key Responsibilities Maintain a well-organized and efficient office environment Help manage office supplies and inventory levels Answer phone calls Interact with customers, visitors and employees in a professional and friendly manner Input and maintain accurate records, databases and spreadsheets Provide administrative support to executives and managers as required Perform photocopying, scanning and faxing as needed Qualifications and Skills High school diploma or equivalent, associate's degree or higher preferred Previous administrative experience is a plus Cash handling preferred Proficiency in Microsoft Suite and Google Excellent verbal and communication skills Strong organization and time management abilities Strong problem solving skills and a proactive approach Discretion and confidentiality in handling sensitive information a must Ability to multitask a must Previous cashiering experience required MUST work weekends This job description is intended to outline the general nature and level of work being performed, but is not an exhaustive list. Powered by JazzHR mYHF9MJ70h

As the Main Office Administrator, you'll play a pivotal role in ensuring the smooth operation of our office. Keeping spreadsheets and calendars accurate and up to date. Your role will extend beyond routine tasks, as you may be asked to assist Project Managers or Senior Administrators with administrative projects. Flexibility and adaptability are crucial, as you'll need to juggle multiple priorities and respond to new challenges as they arise. We're looking for someone who can think critically, anticipate needs, and find creative solutions to ensure our Sarasota office runs smoothly and efficiently. YOUR DAY TO DAY WILL INCLUDE: Greet and welcome guests and employees. Keep the lobby area clean and inviting. Answer all incoming calls. Be knowledgeable about our business and employees so that you can answer questions when possible and redirect callers to the appropriate staff. Receive and distribute USPS, UPS, and other deliveries. Assist with Conference room reservations. Coordinate and assist with office breakfast & lunch orders (based on needs). Assist with copying, scanning, and binding. Assist administrators from other offices with submission of Expense Reports and timesheet issues as needed. Update excel spreadsheets with accurate, up to date information. Full-time work hours at the Raleigh office are 8:00 am - 5:00 pm, Monday - Friday. KEY COMPETENCIES: Teamwork Communication skills - written and verbal Planning and organizing Prioritizing Problem assessment and problem solving Computer Skills including Outlook, Word and Excel Punctual & reliable WHAT WILL MAKE YOU STAND OUT: Experience as front desk representative, agent, or similar position with a multi-line phone system a plus. A high school diploma is required. Willingness to learn new things, accept responsibility, and look for new ways to contribute. Positive customer service orientation. Experience utilizing Microsoft Excel, Word, & Teams Ability to create new excel worksheets with calculating formulas. Previous administrative experience working in a civil engineering, architectural, construction, or surveying firm is preferred but not required. WHAT WE OFFER: Join a company that puts its employees first. Ranked as one of the Best Firms to Work For, here are just some of the reasons to become part of the McKim & Creed team: Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned. Competitive pay paid holidays, bereavement, and parental, medical, and military leave Multiple office locations to work from: Stick close to home or travel for a change of scenery. Growth opportunities & training: Grow confidently in your career with our mentoring & training options. Professional development: Tuition reimbursement, early career professional program, online courses & more Work that makes a difference: See the direct impact your work has on our communities. Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way. McKim & Creed is an Equal Opportunity and Affirmative Action Employer, and VEVRAA Federal Contractor and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability status and maintains a Drug Free Workplace. #LI-DNI

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Nokomis, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Powell Supportive Services, Inc. is a licensed private home care agency licensed by the State of Florida. We service the DD Waiver, ADA Waiver, Cystic Fibrosis Waiver, TBI Waiver and PAC Waiver. The office is open five days a week and we provide on call service 24/7. Our staff includes experienced Personal Care Aides, Home Health Aides, Massage Therapists, Registered Nurses and Licensed Practical Nurses. We assist the elderly and adults with various disabilities to remain in their homes and Assisted Living Facilities. Job Description Small Assisted Living Facility seeking Asst. Administrator to support, supervise and handle day to day operations of the facility. Qualifications Must have previous ALF experience. Must have at least a AA Degree or LPN. Must have experience and knowledge of working with the elderly and various disabled populations. Must be organized and able to follow all rules and regulations of various funding sources and governing entities. Must have 2 years of supervisory experience, managing and scheduling staff. Must have case manager experience Additional Information Sympathetic attitude toward care of disabled or sick Demonstrated ability to read, write, and carry out directions Evidence of maturity and ability to deal effectively with job demands Good verbal and written communications skills Shall have a criminal history check conducted prior to being offered any position within this agency.