Executive administrative assistant jobs in Orem, UT - 256 jobs

Nutrastrips has been manufacturing high-quality oral dissolving strips since 2020. The company specializes in developing functional dietary supplement strips that provide consumers with an innovative, effective, and convenient way to support their wellness. Nutrastrips is dedicated to delivering products that are easy-to-use and enhance healthy lifestyles. Located in Draper, UT, the company is focused on advancing the future of dietary supplements with unique delivery systems. Role Description This is a full-time, on-site role for an Executive Assistant based in Draper, UT. The Executive Assistant will provide dedicated support to top-level executives, manage administrative tasks, and ensure the seamless execution of daily operations. Responsibilities include assisting executives and management in various tasks, sourcing/procurement, documentation, AP/AR, payroll, answering phones, assisting in other various tasks as needed. Qualifications Proven experience in Executive Administrative Assistance and Administrative Assistance Strong abilities in managing providing Executive Support Exceptional Communication skills, both verbal and written Proficiency in organizational and time-management skills with strong attention to detail Proficiency in using office productivity tools and software Ability to maintain confidentiality and handle sensitive information

Title : Administrative Assistant Hourly Pay : $29/hr Duration : 6 Months NEED : SAP or Concur (expense management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

**Posting Title:** Administrative Assistant - Data Center **Reports To:** Project Executive **Salary Range:** $20.00/hour to $30.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. **WHAT YOU WILL GAIN** As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Job Description About Squire: Headquartered in Orem, UT, with offices across Utah, Arizona, and Nevada, Squire has been a trusted advisor in financial services, specializing in tax, audit, wealth, and advisory services for over 50 years. With solid values and business acumen as our foundation, Squire's culture promotes a steadfast commitment to three core values: Personal Connection, Proactive Ownership, and Thoughtful Innovation. These principles have played a pivotal role in our enduring success, guiding us through decades of growth and evolution. Are you passionate about driving excellence and embracing innovation? We extend an invitation to individuals who share our dedication to expansion and growth. Join us and discover the opportunity to contribute to a professional services firm where your efforts are valued and rewarded. At Squire, we offer a supportive environment conducive to career development and advancement through structured mentoring programs. Apply now and be part of a team that fosters growth and encourages your professional development! About the Role: This position will primarily function as an executive assistant, providing administrative support to two professionals focused on business development and client development. The role requires a high level of reliability, strong organizational skills, proficiency in Excel, and the ability to effectively manage multiple concurrent projects in a fast-paced environment. Responsibilities: Answer incoming phone calls; address questions and complaints, schedule and confirm appointments and meetings. Greet and assist visitors and handle complex inquiries via phone, email, or in person. Support internal projects by following up with responsible parties, meeting deadlines, and providing administrative assistance as needed. Screen incoming correspondence and respond appropriately or route inquiries to the correct employees. Provide administrative support to the sales team. Assist billing staff with invoicing processes and prepare invoices and statements as needed. Generate reports using internal software. Prepare meeting agendas and take minutes for industry group and internal meetings. Track and follow up on action items. Set up and take down meeting spaces, including coordinating meals and managing audio/visual equipment. Assist with planning and executing firm events, including supply pickups and logistical support. Coordinate travel arrangements for conferences, meetings, and events. Proficiently use Microsoft Word, Excel, PowerPoint, and other relevant software; conduct internet research and operate office equipment. Format and edit letters, reports, and other documents from draft to final, client-ready versions. Maintain a clean and organized workspace, including clerical areas, break rooms, and conference rooms. Monitor and restock supplies such as paper and printer ink. Support other departments as needed, which may include assembling and mailing tax returns, checking e-file forms, filing, and preparing 1099s. Run occasional off-site errands such as lunch pickups, mail deliveries, supply runs, or trips to the local post office; reliable personal vehicle required. Provide backup coverage for the front desk. Collaborate with the marketing department on assigned industry group initiatives. Coordinate workflow with other administrative assistants and departments to ensure smooth operations. Qualifications: Associate degree preferred; equivalent on-the-job experience will be considered. Minimum of 1 year of administrative assistant experience required. Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel. Excellent interpersonal, written, and verbal communication skills, with a strong focus on client service. Dependable and punctual, with a clear understanding of the Firm's coverage needs. Proven ability to manage projects independently and follow through on assignments. Solid understanding of general office practices, procedures, equipment, and software. Strong organizational and administrative skills, with sound judgment and problem-solving abilities. Ability to multitask and work effectively under pressure to meet multiple deadlines. Highly detail-oriented, efficient, and able to complete tasks in a timely manner. Willingness to ask questions, seek guidance, and collaborate to ensure accuracy and completeness of work. Flexible and adaptable to changing priorities, responsibilities, and team needs across the Practice Area and the Firm. Must have reliable transportation, a valid driver's license, and the ability to use a personal vehicle for occasional firm-related errands. Job Status: Full-Time/Hourly Work Location: Orem Work Arrangements: In-Office Squire Benefits Package Squire takes pride in offering our benefit-eligible employees a comprehensive benefits package tailored to meet the needs of both individuals and their families. Our benefits program is designed to provide peace of mind and ensure access to quality healthcare, covering 90% of healthcare premium coverage. Medical/Dental/Vision Plans Robust Health Savings Account Match Flexible Spending Account 401(k) Match Employer Paid Short-Term & Longer-Term Disability Employer Paid Group Life Insurance Policy Accident Insurance Plans Employee Assistance Mental Health Services Pet Insurance Plans Identify Theft Protection Plans Squire Perks: Squire Culture Discretionary and Spot Bonus Structure Professional Training Tuition Reimbursement (For required Masters positions) Philanthropic Activities Signature Rewards Program Employee Assistance Programs Fitness Reimbursement Accrued Paid Time Off Health & Wellness Programs Squire's dedication to excellence and quality work has garnered numerous accolades, including: Utah's Best Company Award - 9 years running 2025 Best Accounting Firm to Work For 100 Companies Championing Women Award Accounting Today's “Firms to Watch” in 2025 Worksite Wellness Award 2020-2025

Welcome to the intersection of energy and home services. At NRG, we're driven by our passion to create a smarter, cleaner and more connected future. Vivint Smart Home, an NRG owned company, is a leading smart home company in the United States, dedicated to redefining the home experience with intelligent products and services. We find purpose in proactively protecting and keeping our customers connected to home, no matter where they are. Join the Smart Home team to create smarter, safer and more sustainable homes. Summary: As an Executive Assistant, you will provide high-level administrative, organizational, and strategic support to the Program Management, Sourcing, and Quality leaders. This role requires discretion, strong judgment, and the ability to manage complex schedules, priorities, and communications in a fast-paced environment. Primary Responsibilities: Under limited direction organizes, coordinates, documents, and follows up on outcomes related to organizational meetings Takes an active and participative role in ensuring the effectiveness of the department leadership, including anticipating and resolving routine assignments or needs Schedules and organizes activities such as meetings, travel, and department activities for leaders and their team Assists the department in the management of their schedules and travel Prepares agendas, briefing materials, presentations, and meeting notes Supports credit card reconciliation/reimbursements and expense reports for the team Attends management meetings and take minutes Handles confidential and non-routine information Completes special projects and other administrative duties as assigned Required Skills: Proven experience as an Executive assistant or senior administrative role Excellent organizational and time management skills Strong written and verbal communication abilities High degree of professionalism, integrity, and confidentiality Proficiency with productivity tools (Microsoft Office, Google Workspace, calendaring tools) Ability to manage multiple priorities in a fast-paced environment Strong attention to detail Required Education & Experience: Bachelor's Degree or equivalent experience 5-7 years administrative experience Strong understanding of the need for discretion and the confidential handling of company information Excellent knowledge of software including Outlook, Excel, Word, and PowerPoint Occasional travel required Occasionally may be asked to work after standard business hours Working Conditions: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. To support this role effectively, it is expected that this role generally and consistently maintains a hybrid work schedule. Safety: Vivint enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each new employee is responsible for completing all training requirements. Additionally, the employee must accept they have responsibility for maintaining the safety of themselves, their co-workers, and the public. Employee must adhere to all written and verbal instructions, promptly report and correct all hazards or unsafe conditions, question non-standard operations or unmitigated hazards, and provide feedback to management on all safety issues." NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Official description on file with Talent.

Who We're Looking For We are seeking a highly organized, detail-oriented Executive Assistant to support the EVP of Revenue. This role is ideal for someone who thrives on structure, anticipates needs before they arise, and takes pride in keeping both an executive's day and the office running smoothly. This is a hands-on, in-office role that blends traditional executive assistant responsibilities with ownership of day-to-day office operations. The ideal candidate is discreet, dependable, and comfortable operating as a trusted partner to a senior leader. Key ResponsibilitiesExecutive Support Manage and maintain the executive's calendar, including scheduling, prioritizing, and adjusting meetings across time zones Coordinate internal and external meetings, ensuring agendas, materials, and logistics are prepared in advance Serve as a professional point of contact for internal stakeholders, external partners, and executive-level contacts Draft, proofread, and manage correspondence, emails, and documents on behalf of the executive as needed Track follow-ups, action items, and deadlines to ensure nothing falls through the cracks Travel & Logistics Research, book, and manage all travel arrangements including flights, hotels, ground transportation, and itineraries Proactively adjust travel plans as schedules change Maintain travel profiles and preferences to streamline future bookings Office Management Own day-to-day office operations to ensure a clean, organized, and well-functioning workplace Manage office supplies, ordering, inventory, and vendor relationships Coordinate with building management and service providers for maintenance, repairs, and office improvements Act as an on-site point of contact for office-related needs, questions, and issues Internal Coordination & Events Support planning and logistics for onsite meetings, team gatherings, and small internal events Assist with coordination of executive meetings, offsites, and visiting guests General Administrative Support Handle expense tracking and submissions for the executive Research and coordinate business-related gifts when requested Provide ad hoc administrative support that improves efficiency and organization across the team What You'll Need to Succeed 2+ years of experience as an Executive Assistant, Office Manager, or similar role supporting a senior leader Proven ability to manage complex calendars, schedules, and logistics with accuracy and discretion Strong organizational skills and exceptional attention to detail Clear, professional written and verbal communication skills Comfort working independently, prioritizing tasks, and making sound judgment calls Ability to thrive in a fast-paced, in-office environment and adapt to changing priorities What We Offer Competitive compensation and benefits package Flexible, unaccrued PTO A collaborative, high-performing team environment This is a full-time, in-office role based in Lehi, Utah. If you're a proactive, reliable executive assistant who enjoys creating order, supporting leadership, and keeping an office running seamlessly, we'd love to hear from you.

Job Description Position: Executive Assistant to VP of Operations Location: Vineyard, Utah (near 1600 North, close to the Harley-Davidson building) Pay Range: $18.00-$23.00 per hour depending on experience (3 to 5+ years required) Benefits: Health insurance, paid time off, paid holidays, and additional benefits Schedule: Full-time | Monday-Friday, 8:00 AM-5:00 PM Work Setting: Onsite role; applicants must be local, reliable, and punctual About Screenplay Screenplay is a leading contract-only screen printing and apparel decoration company serving top promotional brands across the region. Located in Vineyard, Utah, we're growing quickly and looking to add a motivated, detail-focused Executive Assistant with Adobe Illustrator experience to support our Senior Account Manager and help produce professional apparel proofs for customers. Role Overview This position combines executive administrative support with creative production assistance. The Executive Assistant will help manage daily communication, coordinate customer orders, and create clean, accurate visual mockups using Adobe Illustrator. The ideal candidate is organized, proactive, and comfortable juggling multiple priorities in a fast-paced environment. Key Duties & Responsibilities Answer incoming phone calls and route messages appropriately Create customer-facing apparel mockups and proofs in Adobe Illustrator Support the Senior Account Manager with high-value customer accounts Draft, send, and manage professional email communications Monitor incoming customer emails and calls; respond or escalate as needed Perform quality checks on garments tied to assigned jobs Track artwork approvals and follow up with customers when needed Assist with fulfillment coordination and shipping logistics Monitor inbound product shipments and resolve missing or delayed items Communicate clearly with customers regarding availability and timelines Coordinate with vendors and internal teams to keep projects on track Maintain accurate customer files, records, and documentation Prepare reports, documents, and special projects using Microsoft Office tools Qualifications 3-5+ years of administrative or office experience preferred Strong working knowledge of Adobe Illustrator (preferred, but not required) Excellent written and verbal communication skills Strong organizational skills with the ability to multitask High attention to detail and accuracy Comfortable working independently and handling sensitive information Proficient in Microsoft Office (Word, Excel, Outlook) Dependable, professional, and solution-oriented Interested in Applying? If you enjoy supporting a growing business and want a role that blends administrative responsibility with creative work, we'd love to hear from you. Apply today and become part of the Screenplay team. Job Posted by ApplicantPro

The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Senior Executive Assistant to CEO Organizational Relationship: Reports to Chief People Officer Job Family: Executive Support Managerial Responsibilities: Yes Classification: Exempt / Full-Time Required to work in office in Lindon, Utah 4 days per week GENERAL SUMMARY The Senior Executive Assistant is a highly trusted, senior-level executive assistant responsible for providing advanced support to the CEO, COO, and CFO. This role is first and foremost focused on executive support to the CEO, while also incorporating elevated responsibilities related to prioritization, coordination, follow-through, and executive effectiveness. The Senior Executive assistant operates with a high degree of autonomy, judgment, and discretion-anticipating needs, managing complexity, and enabling the executive team to focus on the organization's most critical priorities. DUTIES & RESPONSIBILITIES: Executive Partnership & Senior-Level Executive Support Serve as the primary Senior Executive assistant supporting the CEO, COO, and CFO, ensuring seamless, proactive day-to-day support. Act as a trusted partner to the executives by anticipating needs, managing priorities, and proactively addressing issues before they arise. Maintain deep understanding of executive priorities, leadership dynamics, and business objectives to provide context-driven support. Support executive effectiveness by helping leaders stay focused on the highest-impact work and commitments. Calendar, Communication & Information Management Manage CEO's calendar, meeting preparation, briefings, and follow-ups with exceptional attention to detail and efficiency. Manage highly complex calendars across multiple executives, balancing short-term demands with long-term priorities. Prepare executives for meetings through agendas, pre-reads, talking points, and decision summaries. Draft, edit, and manage executive communications, including internal memos, presentations, and correspondence. Serve as a gatekeeper and trusted liaison between executives and internal/external stakeholders. Executive Coordination & Follow-Through Coordinate executive-level meetings, leadership sessions, offsites, and board-related activities as needed. Track decisions, commitments, and action items from executive and leadership meetings; ensure appropriate follow-up and completion. Partner closely with HR, Finance, Operations, and other teams to coordinate executive initiatives and information flow. Support special projects, executive initiatives, and ad hoc work that directly align to executive priorities. Assist with preparation and coordination of executive level planning cycles, including annual planning and quarterly business reviews. Support preparation of board decks, briefing materials, and post meeting follow ups. People Leadership & Oversight Lead, mentor, and develop administrative professionals (Executive Admin and Administrative Assistant). Delegate work effectively to ensure appropriate coverage, scalability, and role clarity. Establish and continuously improve processes, standards, and best practices. Ensure coverage, continuity, and consistent quality of executive support across the organization. Business Acumen & Discretion Handle highly sensitive, confidential information with discretion and sound judgment. Apply strong business acumen to assess urgency, prioritize effectively, and make informed decisions on behalf of executives. Identify opportunities to improve executive workflows, decision-making, and organizational efficiency. Project Management & Coordination Act as project manager for high-priority executive initiatives, tracking deliverables, timelines, and milestones. Lead the planning and facilitation of executive and board meetings, town halls, offsites, and strategy sessions. Coordinate with teams across departments to ensure timely and accurate execution of CEO and executive team priorities. EDUCATION, KNOWLEDGE AND SKILLS 5+ years of experience providing senior-level executive support to a CEO. Proven experience supporting multiple executives simultaneously in a dynamic environment. Exceptional organizational, prioritization, and problem-solving skills. Advanced written and verbal communication skills with executive presence. High emotional intelligence, discretion, and sound judgment. Strong proficiency with executive productivity tools (calendar management, presentations, collaboration tools). Work Requirements This position is based in our Lindon, Utah office and requires on-site presence Monday through Thursday. Occasional after-hours work may be required for executive meetings, events, or time-sensitive projects. Occasional travel as needed. Knowledge of the dental industry, healthcare, insurance or similar field is a plus but not required. PHYSICAL DEMAND: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. SECURITY ROLE / RESPONSIBILITY: Protected Health Information (“PHI”): This position may have access to and be responsible for the security of PHI/PI on an incidental basis. Human Resource Information: This position may have access to and be responsible for the security of information including salary, insurance, reviews, resumes. Financial Admin: This position may have access to and be responsible for the security of financial administrative accounts and corporate accounts. Application Admin: This position may have access to and be responsible for securely administering user access to corporate applications. Vyne Dental provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetics, or veteran status. In addition to federal law requirements, Vyne Dental follows applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Job DescriptionWe are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.Key Responsibilities Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed. Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings. Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas. Coordinate and order food for weekly company team meetings and customer visits. Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting). Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization. Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation). Required Strong organizational skills, attention to detail, and a professional demeanor. Excellent verbal and written communication skills. Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly. Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment. Associates or Bachelors degree desired; some college coursework or administrative experience is a plus. Reliable, punctual, and eager to learn and contribute in a small-team setting. Strongly Preferred Interest in education, training, multimedia, or project coordination. Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives). Experience in customer-facing or administrative roles. Eligibility U.S. citizenship required. Must pass background check and drug test. Able to work in-person in our Draper, UT office. Work Location All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate. Veterans and Military Families We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”. Compensation & Perks Competitive salary aligned with market rates and expertise (Range: $35K-$50K). 15 days PTO + 10 paid holidays. 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff - no traditional plans, more take-home pay. Incentive bonus for overtime hours, even for salaried roles. Flexible scheduling: Core hours 9am-3pm, with adjustable start/end times to accommodate life-bank extra hours for shorter days without using PTO. Company break room stocked with free drinks and snacks. About Us Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences. Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments. We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office. This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.

The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.

Job DescriptionWho We AreHi! We're Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We're a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team. The OpportunityWe are looking for an organized, positive, and proactive Office Coordinator & Executive Assistant for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs. This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.What You'll Be Doing Office Coordination Greet all visitors and serve as the first point of contact for the office Answer phones and manage incoming mail and packages Maintain a clean, organized, and well stocked office environment Coordinate vendors including cleaning services, suppliers, and building contacts Assist with onboarding tasks such as desk setup and office access Executive Assistant Support Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer Support travel arrangements, meeting preparation, note taking, and follow ups Assist leadership with light research and administrative tasks Project Coordination Support internal project timelines, task tracking, and team communication Help prepare documents, presentations, and meeting materials Collaborate across departments on assigned projects Culture and Events Champion a positive and connected office culture Plan and execute office events, team lunches, social gatherings, and holiday celebrations Coordinate industry related outings and community engagement activities Partner with the People and Culture team on company programs Administrative Support Support expense tracking Order office supplies and equipment Handle general administrative tasks as needed What You'll bring Friendly, professional, and people focused Highly organized with excellent attention to detail Strong multitasker with the ability to prioritize and stay ahead of needs Excellent written and verbal communication skills Proactive problem solver who takes initiative Experience in office coordination or administrative roles preferred Experience supporting executives is an asset Placement in the salary range will be based on factors such as internal equity, candidate experience, skills, and qualifications relevant to the role.Equal OpportunityAt Thinkingbox, we're committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength - it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here. To ApplyThank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we're unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionSalary: 16.25 Be the Heartbeat of Our Center Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center the friendly face, calming voice, and steady support that keeps everything running smoothly. This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors. What Youll Do Each day brings variety, but your core responsibilities will include: Answering phones professionally using our designated phone script Greeting families, staff, and visitors warmly and confidently Responding to email, phone, and in-person inquiries in a timely and courteous way Supporting the Director and stepping in during their absence when needed Scheduling appointments, managing calendars, and coordinating meetings Preparing professional emails, memos, reports, and correspondence Writing and editing documents, letters, and instructional materials Organizing and maintaining both digital and paper filing systems Navigating child care and industry-specific software (training provided) Managing multiple projects while meeting deadlines Attending trainings and workshops to support ongoing growth Handling confidential and sensitive information with discretion Supporting opening and closing procedures when assigned What Were Looking For This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must: Be at least 21 years old Hold a valid drivers license with a clean driving record Be willing to be trained to drive a 14-passenger bus if needed Be able to pass a background check, fingerprinting, and random drug testing Be dependable, punctual, and highly organized Have strong writing skills, including spelling, grammar, and sentence structure Be comfortable working independently and as part of a team Be able to manage confidential and time-sensitive information Be available to work a flexible schedule, including opening or closing shifts Commit to ongoing professional development and required trainings Physical Requirements Ability to lift and carry up to 50 lbs Ability to sit for extended periods at a computer Ability to walk, stand, sit, and move throughout the center Ability to sit on the floor and get up quickly if needed Ability to see, hear, and communicate clearly Why Youll Love Working With Us At A to Z Building Blocks, were more than a child care center were a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, youre stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day. If youre organized, dependable, and ready to be the welcoming face of a growing child care community, wed love to hear from you.

This position provides executive level administrative support to Intermountain Health's Chief Nursing Executive and President of Children's Health. This highly visible position directly interacts with internal leaders and members of the community on behalf of their executive. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief Nursing Executive and President of Children's Health and leaders on her team in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include managing executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located Salt Lake City, Utah and requires in-person attendance 50-75% of the time. Worksites may vary between Key Bank Building (downtown Salt Lake City) and Primary Children's Hospital Salt Lake.** **Essential Functions** + The Executive Assistant - Senior, ELT proactively anticipates needs to support a variety of administrative functions for the President, Executive Vice President, Senior Vice President, and/or other leaders in the Office of the CEO in a time sensitive, accurate, and confidential nature using discretion and tact. + Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours. + The Executive Assistant - Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s). + This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals. **Skills** + Team Support + Meeting Facilitation + Answering Telephones + Office Administration + Communication Work + Communication + Interpersonal Communication + Leadership + People Management + Organizing Meetings + Meeting Management + Organizing **Required Qualifications** + Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support. + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated efficiency in project coordination, tracking actions and outcomes + Demonstrated experience as valuable team player **Preferred Qualifications** + Bachelor's degree. + Experience with events coordination and planning. + Experience working in a matrixed healthcare setting. + Leadership experience (e.g. providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others). **Physical Requirements** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Intermountain Health Primary Childrens Hospital, Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Who We AreHi! We're Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We're a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team. The OpportunityWe are looking for an organized, positive, and proactive Office Coordinator & Executive Assistant for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs. This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.What You'll Be Doing Office Coordination Greet all visitors and serve as the first point of contact for the office Answer phones and manage incoming mail and packages Maintain a clean, organized, and well stocked office environment Coordinate vendors including cleaning services, suppliers, and building contacts Assist with onboarding tasks such as desk setup and office access Executive Assistant Support Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer Support travel arrangements, meeting preparation, note taking, and follow ups Assist leadership with light research and administrative tasks Project Coordination Support internal project timelines, task tracking, and team communication Help prepare documents, presentations, and meeting materials Collaborate across departments on assigned projects Culture and Events Champion a positive and connected office culture Plan and execute office events, team lunches, social gatherings, and holiday celebrations Coordinate industry related outings and community engagement activities Partner with the People and Culture team on company programs Administrative Support Support expense tracking Order office supplies and equipment Handle general administrative tasks as needed What You'll bring Friendly, professional, and people focused Highly organized with excellent attention to detail Strong multitasker with the ability to prioritize and stay ahead of needs Excellent written and verbal communication skills Proactive problem solver who takes initiative Experience in office coordination or administrative roles preferred Experience supporting executives is an asset Equal OpportunityAt Thinkingbox, we're committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength - it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here. To ApplyThank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we're unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.