Executive administrative assistant jobs in Port Charlotte, FL

Requisition No: 866569 Agency: Department of Health Working Title: EXECUTIVE ASSISTANT I - SES - 64080201 Pay Plan: SES Position Number: 64080201 Salary: $50,000.00 - $60,000.00 Posting Closing Date: 12/17/2025 Total Compensation Estimator Tool This is an Select Exempt Service (SES) Executive Assistant I position working in the Lee County Department of Health. The Executive Assistant I is the Office Manager for the County Health Officer. This position performs or supervises work encompassing secretarial, administrative support, personnel, and fiscal duties with minimal supervision. This position requires independent decision making and exceptional organizational skills. Incumbent handles confidential information on a "need to know" basis as defined in the Information Security and Privacy Policy. The person in this position complies with all standards that accompany this description and is responsible for the accuracy, integrity, security and privacy of client, employee, and program information under the direct control of this position. RESPONSIBILITIES * Manages and organizes the daily operation of the office of the County Health Officer by performing tasks that include but are not limited to: * Professional and courteous handling of inquiries from the public, DOH-Lee staff, other organizations, and agencies. * Maintaining the Health Officer's schedule by coordinating appointments, meetings, lectures, presentations; conferences and other events. * Preparing materials for meetings, lectures, presentations, etc.; Records and transcribes meeting minutes. * Making travel arrangements, i.e. hotel, airline, rental car reservations. * Submitting travel expense reimbursement vouchers accurately and timely within DOH policies. * Ensuring organizational memberships and periodical subscriptions are current and active. * Preparing, submitting, and ensuring follow through on HR actions; maintains vacancy report. * Maintaining position descriptions for staff reporting to the Health Officer to ensure information is current. * Reviewing and processing paperwork and correspondence requiring Officer's approval, i.e. travel authorizations, expense reimbursement vouchers, tuition waiver forms, contracts, fiscal reports, incident reports, etc. * Preparing reports as needed, tracking delinquent incident reports and vacancy reports. * Keeping current on DOH and DOH-Lee policies and procedures applicable to duties. * Performing all other duties related to the administrative functions of the Health Officer's office. Research and compilation of research materials requiring a high level of discretion and institutional knowledge at the direction of the Health Officer. Coordinates with DMS for repairs, routine maintenance, upgrades - urgent repairs of JPD facility. Acts as point of contact for janitorial staff. Responsible for initiation of work orders for FDOH Lee staff in JPD building. This position assists with purchasing commodities and services in accordance with established polices and produces. Prepares and processes purchase orders or competitive solicitations and reviews requisitions for clarity, correctness, completeness, and compliance with Florida statutes and Department of Health rules. Responsible for the assessment of Administrative policies and examination of the efficiency of these systems and serves as a resource to DOH-Lee staff in the areas of DOH/DOH-Lee administrative support policies and procedures, correspondence guidelines, travel policies, and general office administration procedures. Prepares internal employee communication such as employee newsletters. Participates in work groups and planning committees and may serve as agency liaison at the direction of the Health Officer. Ensures adequate coverage for Administrative offices and general public inquiries for JPD location. Acts as a backup to the Public Information Officer. Perform other duties as assigned Required Knowledge, Skills, and Abilities: * Knowledge of office management principles, practices and procedures * Knowledge of correct spelling, punctuation and grammar usage * Knowledge of computer office software, i.e. Word, Excel, PowerPoint, and Outlook * Knowledge of standard business formats and styles for letters and business forms * Skill in operating a personal computer * Ability to operate general office equipment * Ability to follow office procedures and practices * Ability to organize and maintain filing systems * Ability to handle telephone calls in a courteous and effective manner * Ability to communicate effectively, verbally or in writing, with the public, DOH - Lee staff, and other agencies/organizations * Ability to plan, organize and coordinate work assignments and communicate effectively verbally and in writing * Ability to establish and maintain effective working relationship with others * Ability to understand, interpret and apply applicable rules, regulations, policies and procedures * Ability to organize and prioritize individual workload * Ability to frequently bend, kneel, reach, and sit or stand for long periods of time * Ability to lift and carry up to 50 pounds as needed * Ability to frequently use telephone, computer, copier and small hand tools, i.e.; stapler, scissors, etc. * Ability to work with occasional loud noises * Ability to locate information that is listed alphabetically and numerically * Ability to follow instructions * Ability to review data for accuracy and completeness * Ability to work independently or with minimal supervision * Ability to independently solve problems by evaluating best solutions and making informed decisions Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): NA Other job-related requirements for this position: * Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to threats involving any disaster or threat of disaster, man-made or natural. * Incumbent must possess a Valid Florida driver license and have a motor vehicle to carry out these duties. * Selected immunizations or titers and/or periodic screening for tuberculosis may be recommended for this position. * Transporting Confidential Information: This position is authorized to transport confidential information outside of established DOH-Lee facilities and must comply with parameters defined in DOHP 50-10. * This position will abide by all state and federal laws, rules, and DOH policies and procedures. * This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential information. Background screening is a condition of employment. Working hours: (A) Daily from 8:30am to 5:00pm (B) Total hours in workweek 40 +40 (C) Explain any variation in work (split shift, rotation, etc.) May be required to work additional hours as needed. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Fort Myers The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits. * Nine paid holidays and one Personal Holiday each year. * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts. * Tuition waivers. * And more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Job Details 1700 EDUCATION AVE - PUNTA GORDA, FL Part Time High School $17.00 - $18.50 Hourly Negligible Day Admin - ClericalDescription Under the management of the Director of Adult Community Services Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. Employee assists in relations with the caregivers, clients, and personnel Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. Employee must have excellent organizational skills. Ability to assume responsibility with minimum supervision. Ability to remain calm in crisis situations. Writing skills with the ability to produce articulate and professional documents as assigned. Ability to deal professionally, courteously and efficiently with consumers and other persons. Maintains medical records of patients served in TFC/Adult OP CM programs. Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time Dental, vision, health, and life insurance. Employee Assistance Program (EAP). Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. Paid Time Off (PTO). 11 paid holidays. Must meet eligibility requirements 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff Qualifications High School diploma. Two (2) years administrative/clerical experience. Must have management and organizational skills. Be computer literate with billing background. Be able to type 40 correct words per minute. Have knowledge of medical/behavioral health terminology. Able to communicate knowledgeably with medical professionals. Ability to perform repetitive tasks. Ability to sit or stand for extended periods. Ability to safely operate a motor vehicle in all driving conditions. Ability to lift up to 10 pounds. Must maintain high standards of ethical and professional conduct, while adhering to agency policies and procedures. Ability to use a computer. Attention to detail. Ability to work independently and as part of a team, in collaboration with other community partners. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Strong oral and written communication skills. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Ability to demonstrate excellent customer service.

The Sanctuary Golf Club, a prestigious Member-owned private golf club located on Sanibel Island, FL is accepting resumes for a talented administrative professional to join the team! At the heart of The Sanctuary are the dedicated employees whose commitment to excellence, teamwork, and genuine hospitality define who we are. We believe in fostering a supportive, collaborative environment where every team member plays a vital role in creating EXTRAORDINAY experiences for our Members and in making the Club a special place for staff to work, engage, connect and where camaraderie, pride and fun thrive! The Administrative Assistant provides administrative-level support services for the Club's General Manager (GM), Executive Staff, Board of Governors, and Clubhouse Administration staff. SCHEDULE: Year-round, Full-time, Monday - Friday Given the expectations of a private golf club, some after-hours communications with the GM, CFO, Members and the Board is required. Must be flexible, reliable and able to respond to calls and and emails promptly and to attend occasional evening and special events. The Sanctuary Golf Club's compensation and benefits package includes: Compensation: Up to $28.00/hr. Health Insurance with employer contribution Paid Time Off 401(k) plan with generous match Paid Tolls (if applicable) Holiday Bonus and other bonus programs Employee golf privileges and merchandise discounts Health club membership Meals and other employee incentives! Requirements General Responsibilities Enhances the effectiveness of the GM, Board of Governors and other Executive Staff by anticipating needs, being prepared and organized, meeting deadlines, and demonstrating a sense of urgency. Maintains current knowledge of Club operations to effectively assist the GM, Board of Governors, and Executive Staff with reporting and decision making. Attends meetings with Executive Staff and other groups as requested, including taking minutes, transcribing, and distributing. Helps prepare GM for internal and external meetings, providing research, materials, and/or information. Protects operations by maintaining strict confidentiality of all information regarding the Club, Members and staff. Coordinates travel plans for staff and guests. Maintains Executive staff's Summer Project Lists and Action Plans. Assists with editing, formatting, proofing, and drafting letters and other correspondence. Manages annual Club Membership survey, and other surveys. Organizes offsite staff events, meeting, etc. Assists communications with compilation or distribution of printed materials. Reviews and routes correspondence and materials to appropriate departments. Acts as liaison between GM, Board of Governors, Executive Team and/or staff members. Responsible for procurement and inventory of Club-wide office supplies. Works on special projects as assigned by GM or CFO. Completes other duties and projects as assigned. Board and Committees Provides administrative assistance for Board Members (e.g., creating reports, minutes, presentations). Coordinates Board meetings and setup details; collects information to compile Board books. Compiles and maintains a record of all changes as they relate to the Club directory (Club Rules and By-Laws). Acts as Annual Meeting Ballot Custodian; responsible for mailing of Annual Meeting materials and proper ballot management. Responsible for administrative details related to Town Hall, Annual Meetings and other special Membership meetings. Schedules and coordinates all Committee meetings (date, location, food & beverage requests, etc.) as directed. Maintains Committee lists, communications, agendas and goals. Attends assigned meetings, taking and submitting minutes; maintains master files. Assists with special projects as requested. Backup for Front Desk/Concierge Greets Members and Guests entering the Club in a friendly, helpful and professional manner including fulfilling Member requests (e.g., placing phone calls, faxing, making copies). Takes reservations for Club dining and events. Directs incoming phone calls to the appropriate department/staff member. Timely and effectively responds to Member needs, inquiries, issues and comments in accordance with Club standards, policies, rules; uses ideas, feedback, suggestions to continually improve services provided to Members. Performs general office work and other duties as assigned. EDUCATION, EXPERIENCE, REQUIREMENTS College degree, preferably with a business, communications or hospitality concentration. Experience as Administrative Assistant with similar responsibilities, club or hospitality industry preferred. A person of exceptional “character” - motivated and energetic, and ready to make a commitment of loyal service to the Club's management, staff and Members. A strong team player who enjoys a hands-on approach, the ability to work with a variety of skill levels and personalities and to foster an atmosphere of cooperation and accomplishment. Demonstrates outstanding professionalism, helpfulness, friendliness and customer service skills. Approachable, positive, outgoing, accommodating and supportive. Ability to gain a firm understanding of the Club's rules and by-laws in order to communicate and interpret. Knowledgeable about the Club, its services, amenities, outlets events, and business practices in order to provide Members and Guests with consistent and accurate information. Demonstrates a high level of confidentiality, discretion and personal integrity at all times. Detail oriented, extremely organized and ability to manage time efficiently. Excellent verbal, written communications and follow up skills. A strong working knowledge of computers and related technologies. Ability to create and/or easily manipulate documents, spreadsheets, presentations using Microsoft Word, Excel and PowerPoint. Willingness and ability to respond to time-sensitive emails and phones calls outside of normal work schedule. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT Must be able to reach, bend, stoop, stand and lift up to 40 pounds. Must be able to sit for prolonged periods of time. Low to moderate noise level in the work environment. Located on the northern tip of Sanibel Island, FL, The Sanctuary Golf Club, a certified Audubon Cooperative Sanctuary, is surrounded by a national wildlife refuge. Founded in 1992, the Club and Sanctuary community encompass 500 acres with stunning views of Pine Island Sound. It is the only private club in the country that lies within a U.S. Wildlife Preserve and is a five-star rated Platinum Club that has been awarded over 25 different accolades from around the world including: Platinum Club of America, Platinum Club of the World - Top 100, The Club of Excellence, Boardroom Distinguished Club Emerald Award, and 2024 AGM Platinum Golf Shop Distinction! The Sanctuary Golf Club is an Equal Opportunity Employer, a Drug-Free Workplace and participates in E-Verify.

Job Title: Executive Assistant Employment Type: Full Time, 40 hours/week Reports to: VP of Operations FLSA Status: Exempt In-Person Who we are Life Surge is a leading company in the industry of faith-based live events and financial education programs. One of the fastest growing organizations in the country, Life Surge exists to inspire, train and equip people to build their personal impact in ways that glorify God. By annually producing 30+ events and providing financial education to thousands around the nation, we do just that. We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate one another, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company! Opportunity We are seeking an experienced and highly organized high-level Executive Assistant to provide dedicated support to our executive team. The ideal candidate will excel in managing complex schedules, handling confidential information, and serving as a critical point of contact between executives, staff, and external stakeholders. This role requires exceptional communication, organizational skills, and the ability to anticipate the needs of senior leadership. Responsibilities: Efficiently manage the executive's calendar, scheduling meetings, appointments, and travel arrangements. Manage and filter emails, calls, and messages, responding on behalf of the executive when appropriate. Prepare, edit reports, presentations, and documents for internal and external meetings. Plan and coordinate domestic and international travel, including flights, accommodations, transportation, and visas. Prepare detailed itineraries and travel packs, ensuring executives have all necessary documents and information. Prepare meeting agendas, materials, and presentations for executive team meetings. Attend meetings, take minutes, and track action items for follow-up. Coordinate and host virtual meetings, webinars, and conference calls. Assist in various projects and initiatives, coordinating tasks and deadlines. Conduct research and gather information to support executive decision-making. Perform general administrative tasks, including filing, document management, and expense tracking. Order office supplies and maintain an organized workspace for the executive. Cultivate positive relationships with internal and external stakeholders, including clients, partners, and board members. Represent the executive in a professional and courteous manner. Qualifications: Bachelor's degree in business administration, Management, or equivalent work experience. Master's degree or relevant certifications is a plus. Minimum 3 years of experience as an executive assistant supporting C-level executives or senior leadership, preferably in a strategy or consulting environment. Exceptional organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace), and project management software (Asana, Trello, MS Project). Strong problem-solving and decision-making abilities. Ability to work independently, manage priorities, and take initiative. Discretion and integrity when handling confidential information. Adaptability and the ability to thrive in a fast-paced environment. Professional demeanor and strong interpersonal skills. Desire to continue learning, growing, and commit time and energy to learning new skills Additional Requirements: Availability to work flexible hours as needed. Ability to travel for business purposes. Benefits: Health, Dental, Vision, Life, Holiday and Paid Time Off. Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment. High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment. Life Surge is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs.

Qualifications MINIMUM QUALIFICATIONS: Associate's degree from an accredited institution. Four (4) years of secretarial or office related experience. PREFERRED QUALIFICATIONS: Bachelor's degree in business administration or related field. Six (6) years of secretarial or office related experience. Experience managing business/department functions. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES: Clear and concise oral and written communication skills; organizational and management skills. Knowledge of pertinent regulations, policies, and procedures for the functional area of assignment. Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications. Ability to professionally and effectively respond to customer needs and requests for service or assistance. Ability to work effectively under stress of deadlines, volume of workload, and multitasking requirements. Ability to organize self, prioritize tasks, and maintain a high level of energy in a fast-paced environment to provide efficient services. Ability to analyze problems and develop creative solutions to complex issues. Revised: 07/27/23 Responsibilities Follow instructions, established practices and procedures to perform clerical/secretarial work in support of the administrative functions of the department. Compose and edit routine correspondence, including forms, memoranda, reports, and other materials. Draft acknowledgements and other forms of communication on behalf of the administrator. Maintain data, statistics and other forms of information, preparing reports as required. Maintain updated and accurate files of general correspondence and business documents. Screen phone calls, ascertain nature of the business, and record messages as necessary. Greet, assist and direct visitors as appropriate. Purchases and maintains inventory of supplies for the department. Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, or contracts including tracking and maintaining expenditures and reconciling accounts. Prepares financial reports using on-line financial systems. Arrange meetings, conferences and business travel. Demonstrate initiative and exercise responsibility, discretion, confidentiality, tact and good judgment in assisting the administrator for smooth functioning of the District. Disseminate District forms used by the administrator served and serve as a source of information about the regulations and policies of the department. Work closely with administrative and consultant personnel in providing necessary personnel and financial data for the proper development of plans and programs. Revised: 07/27/23 Additional Job Information U06, $20.74, 8 hours, 255 days Compensation may increase based upon relevant edcatiaon and experience

Incredible part-time opportunity available with Courtyard Modern Development! Our Sarasota, FL team is hiring an organized, accurate, and detail-oriented person to assist our owner as an Executive Administrative Assistant. You'll work 10 hours per week, handling the crucial clerical matters that keep our business running smoothly. This part-time position earns $20,000 - $25,000/year and has access to a company phone and office computer. Think you have what it takes? Keep reading to find out! YOUR SCHEDULE: You'll start off part-time, working from 8:00 am to 10:00 am, Monday through Friday. Depending on business needs and performance, this could become a full-time position! YOUR ROLE: As our part-time Executive Administrative Assistant, you'll work closely with our owner to manage critical day-to-day responsibilities and clerical matters. You'll have variety in your workdays, completing a wide range of tasks as assigned. This includes managing calendars, scheduling appointments, coordinating travel logistics, and handling general phone and email correspondence. You'll develop action items, assign them to team members, and follow up to make sure they complete their work on time. Attentive to detail, you'll also assist with preparing reports, organizing files, managing budgets, tracking office supplies, and other critical tasks. Interested? Here's what you need: 10+ years of proven experience as an executive assistant Residence in Sarasota Reliable, honest, and trustworthy personality Ability to work with and protect confidential information, including security, financial, and personal information BECOME OUR NEW EXECUTIVE ADMINISTRATIVE ASSISTANT! With three decades of experience in transforming homes, kitchens, luxurious cabinetry, and exquisite outdoor kitchen spaces, we are the reliable home improvement contractor you've been searching for! Our skilled team of industry-certified professionals works hand-in-hand to combine our talents, delivering exceptional custom products that stand out. Thanks to our unique design-build process, we consistently surpass our clients' expectations through high-quality workmanship and exceptional customer service. Apply for this clerical position today by completing our short initial form! Must be able to pass a background check and drug screen.

Department: 5N OHICU Work Type: Full Time Shift: Shift 1/7:00:00 AM to 3:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Additional Requirements Education in basic office procedures preferred Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

Title: Administrative Assistant to Rapid Re-Housing Reports to: Rapid Rehousing Program Manager Classification: Hourly/Nonexempt Catholic Charities, Diocese of Venice, Inc. provides services to people of all races, backgrounds, and beliefs. We offer a variety of housing and social service programs to individuals, families, and communities across ten counties in Southwest Florida. The Administrative Assistant works closely with other program staff, clients, and community partners to assist clients in identifying housing options, resources, and services that prepare them to successfully engage landlords and meet requirements to obtain housing. The Administrative Assistant is responsible for effectively delivering housing navigation services to families and individuals, conducting outreach throughout the assigned area, administrative tasks, and actively participating in community stakeholder trainings and meetings. Job Responsibilities: Assist individuals and families in the development and assessment of their housing needs and a plan to meet their needs. Develop coordinated and cooperative working relationships, through active outreach, with a wide range of service providers and related stakeholders such as landlords, service providers, property management companies, and other community partners. Guide and support individuals and families through the housing search process. Identify strategies and resources to mitigate issues with credit reports, utility arrears, criminal records, and/or unfavorable landlord references. Participate in the housing needs assessment process to identify individuals' and families' housing preferences. Assist clients with application to landlords and Public Housing Authorities (PHA) for permanent housing and in preparing/obtaining any needed documentation. This can include ensuring individuals and families-particularly people who identify as being a member of a vulnerable or protected class with limited English proficiency-have access to plain language options and resources in their preferred language. Negotiate with PHA officials for timely inspections and landlord corrective action requests. Assist individuals and families with expanded housing searches when necessary to ensure timely permanent housing. Collaborate with Case Managers to facilitate a wide variety of support services such as health, behavioral health, substance abuse treatment, benefits, employment, financial, and transportation, among other needs. Other duties as assigned.

Job Details BRA - Bradenton, FL 2 Year Degree $17.50 Hourly None Hospitality - HotelDescription GENERAL PURPOSE This position will have the responsibility to provide administrative support to upper management. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests. You will also perform clerical duties, such as arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes at meetings. As an Administrative Assistant, you will manage a large, diverse workload and will be expected to know how to prioritize tasks in a fast-paced environment. DUTIES AND RESPONSIBILITIES Answer inquiries and direct them to the proper department, while providing basic complete information Take memos, maintain files, and organize collate documents as needed Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines. Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals. Plan, organize, and implement events, such as meetings, business luncheons, or client dinners Manage executive schedule and act as a liaison for the executive team Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings Qualifications QUALIFICATIONS/SKILLS BA / BS or 2 years' experience as an Executive Assistant or equivalent combination of education and experience. Excellent organization skills (able to multi-task, prioritize, plan, and execute). You have superb communication skills (oral and written) with a confident, concise, clear, and compelling style. Produce well thought‐out, professional correspondence free of grammatical and spelling errors Proficient in all MS Office applications including, Word, Excel, PowerPoint Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate the ability to maintain confidential/sensitive information. Skilled in all aspects of planning and project management/Able to take an idea from concept to completion Ambition, a strong work ethic, and an earnest willingness to learn. Results-driven attitude with a hunger for success. The ability to excel in a high-energy, fast-paced environment is a must. Ability to effectively collaborate and work in a team-based environment. Must possess superior conflict resolution skills. WORKING CONDITIONS AMOUNT OF TIME TYPICALLY SPENT ON ACTIVITY Inside work: protected from weather conditions FREQUENTLY OCCASIONALLY RARELY NEVER Outside work: no effective protection from weather FREQUENTLY OCCASIONALLY RARELY NEVER Both inside and outside work: activities occur both inside and outside an office enclosure FREQUENTLY OCCASIONALLY RARELY NEVER Extreme cold: below 32 degrees for periods of more than 1 hour throughout the normal course of a day FREQUENTLY OCCASIONALLY RARELY NEVER Extreme heat: above 100 degrees for periods of more than 1 hour throughout the normal course of a day FREQUENTLY OCCASIONALLY RARELY NEVER Noise: customers must shout to be heard over ambient noise level (hearing protection required) FREQUENTLY OCCASIONALLY RARELY NEVER Vibration: exposure to oscillating movements of extremities or whole body FREQUENTLY OCCASIONALLY RARELY NEVER Potential hazards: moving parts, electricity, gas, scaffolding, chemicals, etc. FREQUENTLY OCCASIONALLY RARELY NEVER Terminal viewing: extended viewing of screens FREQUENTLY OCCASIONALLY RARELY NEVER Atmospheric conditions (in non-confined spaces): fumes, odors, mists, gases, poor ventilation, etc. FREQUENTLY OCCASIONALLY RARELY NEVER Oils: air and/or skin exposure to oils and other cutting fluids FREQUENTLY OCCASIONALLY RARELY NEVER Respirator: use of a respirator is required FREQUENTLY OCCASIONALLY RARELY NEVER Physical stamina: due to emergency or workload demands, subject to extended work hours requiring stamina beyond normal demands or levels FREQUENTLY OCCASIONALLY RARELY NEVER None: employee is NOT substantially exposed to adverse environmental conditions (work occurs in typical office or administrative environment) FREQUENTLY OCCASIONALLY RARELY NEVER ACTIVITY FUNCTION AMOUNT OF TIME TYPICALLY SPENT ON ACTIVITY Essential Non-Essential Rarely Occasionally Frequently Standing (on a hard surface) X Stairs X Walking X Sitting X Twisting X Stooping X Crouching X Crawling X Talking X Hearing X Reaching X Seeing X Balancing X Pushing up to 50 lbs. X X Pulling up to 50 lbs. X X Grasping X Lifting or carrying up to 50 lbs. X X Feeling X Moving (continuous motion) X Using precise hand movements X X Reasoning or solving problems X Reading X Writing X Performing mathematical calculations X Adhering to deadlines under pressure X Learning or retaining technical information X Interacting with customers or visitors X

Responsive recruiter Benefits: 401(k) 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off Tuition assistance Vision insurance Wellness resources Ted Todd Insurance has proudly been serving Florida since 1986, we are constantly evolving. We focus on modernizing insurance sales and customer service. With high-end compensation, health and wellness benefits, and a corporate team that is passionate about giving the training and resources that you need. Along with paid time off and 90 days of on-boarding. You are positive, energetic, focused, self-motivated, and emotionally resilient. You seek feedback on how to do a better job and offer efficient solutions when problems arise. You always maintain a client ready appearance. You play well with others, but also have an itch to prove that you're uniquely talented and have the potential ability to stand above the rest. You enjoy a fast-paced and open workspace where you are able to collaborate with your co-workers. You understand the value of completing tasks in order, on time and with minimal errors. You have the ability to understand and navigate different types of software products with ease. At Ted Todd Insurance, we provide one-of-a-kind service to all our customers. Our priority is measured on doing what is best for the customer and ensuring they have the proper coverage for all their insurance needs. When you are a part of our team, you've joined a group of professionals looking to achieve the best results in the industry. Here is what WE have to offer. Vacation - We start everyone with 9 days with more days added with tenure. Health, Dental, and Vision insurance for you and your family. We invest in you - $5,250 per employee per year is available for education and training. Financial Investment - Access to a 401(k) and Financial Advisor. Career Development - We want to invest in your development so you can grow with us. Qualities for Success Fun - We want people who can have fun at their own expense. Positive - Life is too short to work with negative people! Self-Starter - We give our reps autonomy so you must be able to self-manage. Humble - Admitting your shortcomings is the first step towards improvement. Coachable - We're here to help you develop so we can grow together. Integrity - We're here to help people and we never cut corners. Empathetic - You enjoy the opportunity to brighten someone's day. Growth Mindset - We push for progress, not perfection. Hardworking - We want the hardest working people in the industry. Responsibilities Onboard new customers to the agency Sending out thank you emails and welcome letters to new customers. Audit all new business policies for compliance. Reach out to customers regarding past due billing and collect payments. Miscellaneous operational tasks. Process and submit new business and existing customer applications. Compensation: $42,500.00 - $50,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Join the Ted Todd Insurance Team Ted Todd Insurance (TTI), an Allstate agency with a longstanding history since 1986, is the largest Allstate agency operating out of Florida. We have a passion for growth and are actively seeking top talent from across the nation to join our dynamic team. With four offices spread throughout Florida, our mission is to leave both our customers and employees better than we found them. We operate with a foundation built on integrity, accountability, continuous development, and open communication. Why TTI? At TTI, we are proud of the inclusive and friendly culture we have built. Our insurance professionals are driven, exceeding their goals daily while making a significant impact in the insurance world. We prioritize a work environment where diversity is championed, and every individual's voice is heard. Our Commitment to Diversity and Inclusion We strive to be an organization free from discrimination, ensuring no one is treated differently based on race, religion, ethnicity, gender, gender identity, age, marital status, sexual orientation, veteran status, or disability status. We believe in the strength that comes from diversity and inclusivity. Professional Growth and Rewards At TTI, you will find a team dedicated to your professional and personal growth. We reward those who work hard, show compassion, and contribute to our mission of transforming the insurance industry. If our mission and values resonate with you, we believe you will thrive here at TTI. Join us and make a difference in the insurance world. The agency staff opportunity is not an employment opportunity directly with Allstate Insurance Co.; but rather employment as a staff member with Allstate Exclusive Agents, who are independent contractors. 2021 Allstate Insurance Co.

Big challenges need bold thinkers. If you're someone who sees problems as opportunities, you'll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we've tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability. At RESPEC, you'll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems. We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you'll fit right in. We do not accept unsolicited resumes from third-party recruiters. Job Description RESPEC seeks an Administrative Assistant located in our Sarasota, FL, location. RESPEC is a nationally recognized engineering and hydro geologic consulting company seeking an Administrative Assistant in our Sarasota, FL, office. This position will assist the Accounting department and office staff. Responsibilities include but are not limited to: Process monthly billings Manage Accounts Payable/Concur expense reporting Professionally greet visitors and direct them to the correct person or department Receive, sort, and distribute mail/packages Order office and kitchen supplies and restock when necessary Coordinate, plan, and manage internal and external local office events/parties Place lunch orders and plan for staff gatherings Coordinate and manage reservations, conference rooms, and appointments Respond to inquiries professionally in person, over the phone, and online Technical editing for contracts and reports Perform other duties as assigned. Qualifications Required: Must be in the Sarasota, FL area as this is an in office position. High school diploma or equivalent Familiarity with basic accounting/bookkeeping principles. Preferred: Bachelor's degree in accounting Excellent written and verbal communication skills Organizational and time management skills Proficiency in Microsoft Office software. Additional Information Interview Details: In person interviews will be held by appointment only on October 22nd and 23rd. Compensation: Salary depends on several factors, including a candidate's qualifications, skills, competencies, and experience. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100 percent employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period. Featured benefits include: Flexible Work Schedules Paid Parental Leave 401(k) & ESOP (with company match up to 4%) Professional Development and Training Tuition Reimbursement Employee Assistance Program Medical/Dental/Vision Insurance Plans All your information will be kept confidential according to EEO guidelines.

Are you passionate about health and wellness? Do you enjoy supporting others on their journey towards a healthier lifestyle? If so, we have an exciting opportunity for you to join our team as a full-time Administrative Assistant - Health Coach at Experience Health & Wellness Center in Cape Coral, FL. WHAT'S IN IT FOR YOU? We offer a compensation package of $18-$23 per hour, commensurate with experience. Schedule: Monday: 8 am - 6 pm Tuesday 11 am - 6 pm Wednesday: 7 am - 3 pm Thursday: 9 am - 6:30 pm Friday: 9 am - 1 pm All that you need is: 2+ years of work experience A background in healthcare would be a plus! HOW DO WE CARE FOR OUR TEAM? While our dedication to providing natural healthcare drives what we do, the true secret behind our success is our hardworking, talented team of employees. We want to support our team's well-being just as much as our patients', which is why we foster a fun, positive working environment where our employees can grow and thrive. Our employees also enjoy competitive pay and generous benefits. OUR INCREDIBLE BENEFITS Accrued paid time off (PTO) 401(k) Paid holidays Health stipends Annual bonuses Birthday and work anniversary celebrations WHAT CAN YOU EXPECT IN THIS ROLE? As an Administrative Assistant - Health Coach, you will have the opportunity to engage in one-on-one health check-ins with our patients, conduct health reviews, and perform essential administrative tasks. In this role, you will play a pivotal role in supporting our clients on their wellness journeys, providing them with the guidance, support, and information they need to achieve their health goals. A LITTLE BIT MORE ABOUT US Experience Health & Wellness Center has been rated one of the top clinics in Cape Coral and for good reason! Our unique approach to alternative healthcare with a focus on the nervous system helps us provide our patients with high-quality, comprehensive care that relieves pain and leaves them feeling rejuvenated. Our mission is to give, love, serve, and educate our community on holistic healthcare and to help everyone experience true health and healing. TAKE THE NEXT STEP! If you're ready to take your skills to the next level and join a team that values hard work and good times, complete our 3-minute initial application today!

DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive generous compensation packages, employee engagement events & career development programs, just to name a few of the perks of being part of the DCSAM family! To provide quality service, we need top-of-the-line employees. That is why we offer great compensation, awesome benefits, and a work environment worth bragging about! Job Description DCS Asset Maintenance (DCSAM) is seeking a hard-working and dedicated Administrative Assistant with a great attitude and love of customer service. This position provides day-to-day administrative functions such as, but not limited to, handling basic office responsibilities, and receiving visitors. He or she will be accountable for the creation, development, and implementation of correspondence and programs in support of production, operating, and/or marketing functions within the branch location. MAJOR DUTIES AND RESPONSIBILITES: Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures. Execute all Company policies and procedures including project-level plans and programs. Ensure work performance is within compliance with contractual, federal, state, and local legal requirements. Demonstrate a sound understanding of the contract requirements and customer's objectives. Maintain all documents (electronic and hard copy) in a neat and orderly manner. Answer incoming phone calls, as well as dispatch and document all contractual requirements related to inquiries. Greeting and direct project office visitors. Perform collecting, receiving, distributing, and sorting postage, packages, etc. Perform assigned specialty tasks such as meeting invites, event coordination, travel arrangements, etc. Responsible to maintain the office environment in a neat, orderly, and aesthetically pleasing manner. Responsible for the inventory of materials and supplies. Present the office manager with materials and supplies procurement needs in a timely manner. Provide complete, accurate, and timely submission of all assigned data entry, monitoring, reporting, and filling tasks. Maintain a strong customer service culture in all forms of communications. Other duties will include scanning, copying, licensing, greeting visitors, creating spreadsheets, and supporting managers, as needed. Perform all other duties, as assigned. Qualifications EDUCATION: High School Diploma or Equivalent is required. EXPERIENCE: 2-4 years of relative experience. Must have the ability to multi-task. Must have the ability to compose general correspondence. Must have a high degree of proficiency in Microsoft Office software, to include excel, outlook, and word. Must have outstanding administrative and organizational skills. Must have superior communication skills, both written and verbal. Must have excellent reading and comprehension skills. Must be a team player. Must have a valid driver's license. Must be able to comply with the company drug and alcohol policy. Schedule is Monday- Friday 8 AM-430 PM. Additional Information Benefit Highlights: Challenging and rewarding work environment Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401(K) Generous Paid Time Off Career Development Pay rate: $20-22 Come be a part of the DeAngelo family, today! DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCSAM offers subcontracting services to government agencies as such, candidates may be subject to pre-employment screenings such as criminal background checks, pre-employment, post-accident & reasonable impairment drug screenings, motor vehicle record checks, etc. as such, DCSAM complies with all federal and state regulatory guidelines including the FCRA.

Job Details CNSWFL Ford Street - Fort Myers, FL High School $20.41 HourlyDescription Job Title Administrative Assistant (Development) State Florida Program Children's Network of Southwest Florida, LLC Reports to Development Director FLSA Status Non-Exempt Statement This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Mission Statement The Children's Network of Southwest Florida is committed to working with the community to protect children and preserve families. General Purpose of Job Assist the Development Director and Training Specialists with overall operations, communication, internal and external schedules, correspondence, meetings, and projects. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Duties and Responsibilities Assist the Staff Development Director and Training Specialists Reports to and manages workload with the Staff Development Department General administrative duties to include filing, scanning, faxing, copying, and mailing. Manages projects as required Coordinate departmental meetings Produces training materials Produce and maintain meeting agendas, minutes and reports for distribution Performs other related duties and projects, as required Working Hours CNSWFL's work week is Monday through Friday, 40 hours per week. Your supervisor will advise you of your work hours; however, business office hours are 8:00 am to 5:00 pm. Travel Travel in and outside of Circuit 20 (Lee, Charlotte, Collier and Hendry/Glades counties) is required. Training All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually. Supervisory Responsibilities This position does not have supervisory responsibilities. Education and Experience High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience. Skills and Abilities Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier and mail machine. Minimum typing speed of 50 wpm; excellent word processing skills. Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, Access, Publisher and Outlook. Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment. Must possess excellent organizational skills and abide by the highest standards of confidentiality. pre-employment requirements Certificates, License, Registrations, backgrounds, drug screens, Etc. Valid driver's license required, with proof of insurance Driver's license check is a requirement No special certification or registration is required for this position Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE) Drug Screening is a requirement Children's Network participates in E-Verify Other Requirements Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the general public. Ability to speak effectively before groups of customers or employees. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires the ability to sit for extended periods; walk; stand; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel or crouch; talk and hear. This job requires visual acuity sufficient to read and operate standard modern office machines. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is administrative work in an indoor office environment with a moderate noise level (business machines, printers, computers, telephones). ADA: Children's Network of Southwest Florida, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. EEO: Children's Network of Southwest Florida, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs. Children's Network of Southwest Florida, LLC is a Drug-Free Workplace. All personnel must demonstrate the following capacities: A commitment to empowering others to solve their own problems Valuing a nurturing family as the ideal environment for a person A conviction about the capacity of people to grow and change The ability to establish a respectful relationship with persons served to help them gain skills and confidence The ability to work collaboratively with other personnel and/or service providers or professionals The capacity to maintain a helping role and to intervene appropriately to meet service goals The ability to set appropriate limits. Safety and permanency of children. I certify that the statements above to the best of my knowledge accurately describe the duties performed and agree that I am qualified in education and skill to meet the requirements of the position. If the employee does not agree, indicate here: Supervisor: Date: Employee: Date: Reviewing Authority: Date: Do Not Agree: Qualifications High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience.

Powell Supportive Services, Inc. is a licensed private home care agency licensed by the State of Florida. We service the DD Waiver, ADA Waiver, Cystic Fibrosis Waiver, TBI Waiver and PAC Waiver. The office is open five days a week and we provide on call service 24/7. Our staff includes experienced Personal Care Aides, Home Health Aides, Massage Therapists, Registered Nurses and Licensed Practical Nurses. We assist the elderly and adults with various disabilities to remain in their homes and Assisted Living Facilities. Job Description Small Assisted Living Facility seeking Asst. Administrator to support, supervise and handle day to day operations of the facility. Qualifications Must have previous ALF experience. Must have at least a AA Degree or LPN. Must have experience and knowledge of working with the elderly and various disabled populations. Must be organized and able to follow all rules and regulations of various funding sources and governing entities. Must have 2 years of supervisory experience, managing and scheduling staff. Must have case manager experience Additional Information Sympathetic attitude toward care of disabled or sick Demonstrated ability to read, write, and carry out directions Evidence of maturity and ability to deal effectively with job demands Good verbal and written communications skills Shall have a criminal history check conducted prior to being offered any position within this agency.

As a company that is always evolving and growing, we are constantly on the lookout for good talent. If you have a love of animals, the outdoors and nature in general, you know how to give excellent customer service and are a kid at heart, Sarasota Jungle Gardens could be just the place for you. We invite you to explore becoming a valued team member An Administrative Assistant plays a critical role in supporting the efficient operation of an organization by preforming a wide range of administrative and clerical tasks. This role requires strong organization skills, attention to detail, excellent communication abilities and the capacity to multitask effectively. Key Responsibilities Maintain a well-organized and efficient office environment Help manage office supplies and inventory levels Answer phone calls Interact with customers, visitors and employees in a professional and friendly manner Input and maintain accurate records, databases and spreadsheets Provide administrative support to executives and managers as required Perform photocopying, scanning and faxing as needed Qualifications and Skills High school diploma or equivalent, associate's degree or higher preferred Previous administrative experience is a plus Cash handling preferred Proficiency in Microsoft Suite and Google Excellent verbal and communication skills Strong organization and time management abilities Strong problem solving skills and a proactive approach Discretion and confidentiality in handling sensitive information a must Ability to multitask a must Previous cashiering experience required MUST work weekends This job description is intended to outline the general nature and level of work being performed, but is not an exhaustive list.

Job Details Bonita Springs Location - Bonita Springs, FL Full Time $20.00 - $20.00 Hourly DayDescription Together We Soar! Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida's Top Workplaces. Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values! JOB SUMMARY: Your Flight Plan! The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. RESPONSIBILITIES AND DUTIES: Ready to Fly! Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Performs desktop publishing. Creates and develops visual presentations. Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones. Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. This position has no supervisory responsibilities. REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed! High school diploma. Prior administrative experience. Occasional travel may be required PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest! This is a largely sedentary role however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Ability to lift up to 15 lbs BENEFITS: The Perks of Eagle Pride! At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan. In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates! AAP/EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DRUG FREE WORKPLACE In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace. OTHER DUTIES MAY BE ASSIGNED The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Precedent Hospitality and Property Management is a full-service property management company dedicated to providing personalized service to high-end properties and communities. We strive to offer specialized attention and customization to each client, unlike many national companies that expect communities to conform to standard management systems. We are seeking a detail-oriented On-Site Administrative Assistant to work closely with the Licensed Community Association Manager (LCAM), Board of Directors, and community members. This role is perfect for an organized professional with excellent communication skills and a proactive attitude. Responsibilities: - Communication: - Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary. - Greet and assist guests in the management office, ensuring a positive experience. - Provide support to legal counsel and real estate agents as instructed by the LCAM. - Work Orders and Records: - Prepare and dispatch work orders based on service requests, and maintain the computerized work order system. - Type and manage violation letters, organize unit owner files, and handle correspondence. - Maintain records for the gate entry system, serving as the system administrator. - Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation. - Meeting Support: - Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM. - Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association. - Office Management: - Process incoming mail, and manage invoices with LCAM approval. - Maintain up-to-date emergency contact information and update the Association's Information Sheet. - Provide change of address information for residents. - Vendor Coordination: - Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM. This position plays a crucial role in supporting the daily operations of the community association, ensuring smooth communication, accurate record-keeping, and efficient administrative processes. Requirements Qualifications: Previous experience in administrative roles or property management is preferred. Proficient in MS Office Suite and comfortable working with computerized systems. Ability to work independently. Excellent organizational and multitasking abilities. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information. Education and Experience: High School/GED or equivalent 1 year in property management experience or office administration experience (preferred) Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Job Title: Administrative Assistant to the Building & Construction Department (FT 35 hrs./wk.) Reports to: Director of Building & Construction Location: Catholic Center, Diocese of Venice in Florida | Venice FL Classification: Hourly/Nonexempt Overview This position provides administrative support to the Director of Building & Construction as well as Project Manager(s).The position will report directly to the Director of Building & Construction. Job Responsibilities Answer and disseminate phone calls for the building department. Maintain organized digital and physical filing systems aligned with standards. Process incoming/outgoing mail and email for construction & real estate related matters. Manage key inventory for property access. Coordinate as needed services and work for the building department. Maintain Notary Commission. Work with Finance Department and support tracking and reporting on shared documents. Responsible for new project setup via Construction Software. Administer new contracts and change orders. Manage and maintain electronic and hard copy project/real estate files. Prepare Notice of Commencements. Record and process pay applications for construction projects, property maintenance, and utilities through construction software/excel/Quickbooks. Prepare job cost reports using ERP software. Manage administrative project closeout process. Assist the Chancellor's office with administrative support in acquisition and disposition of real property. Manage agricultural lease agreements. Process property taxes as well as affirm tax exempt status. Other job duties as assigned.