Executive administrative assistant jobs in Warner Robins, GA - 33 jobs

Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it. Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title: Senior Executive Assistant to the Senior Vice President for University Advancement Department: University Advancement College/Division: General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: We are seeking a highly organized and responsible Senior Executive Assistant to provide comprehensive support to the Senior Vice President for University Advancement. This role demands a self-motivated and trustworthy individual who is committed to delivering excellence and ensuring seamless operations at the executive level. Responsibilities: The Senior Executive Assistant provides high-level administrative and financial support for University Advancement under indirect supervision. This role manages and audits departmental budgets and revenue accounts, oversees business transactions, and ensures compliance with policies and procedures. The position also provides executive support to the Senior Vice President (SVP), supervises designated staff, and coordinates procurement and vendor relations. Additional responsibilities include serving as Building Steward for Mercer Landing and supporting special events as assigned. Qualifications: A bachelor's degree from an accredited university/college and at least one year of progressively responsible administrative support experience is required. In lieu of a bachelor's degree, an equivalent combination of education and directly related experience will be considered. Candidates with prior experience with Workday and/or prior accounting/budgeting experience are highly desired. Knowledge/Skills/Abilities: * Comprehensive understanding of financial management principles, including budgeting, auditing, and compliance. * Knowledge of or ability to quickly learn University policies, procedures, and procurement processes. * Familiarity with office administration and executive support best practices. * Understanding of event coordination and facility management. * Strong organizational and time-management skills with the ability to prioritize multiple tasks. * Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems (e.g., Workday). * Excellent written and verbal communication skills for professional correspondence. * Analytical skills for reviewing budgets and identifying discrepancies. * Problem-solving skills to address scheduling conflicts and operational issues. * Skill in utilizing office productivity tools (Word, Excel) to create and manage documents, expense reports, and spreadsheets, along with experience in or ability to learn University accounting systems and donor management platforms. * Ability to deliver excellent customer service while effectively communicating with vendors, alumni, University stakeholders, and internal departments to resolve disputes or clarify charges and expenses. * Ability to maintain confidentiality and exercise discretion in handling sensitive information. * Ability to review and question expenses to ensure compliance with departmental budgets and financial policies * Ability to work independently under minimal supervision while managing complex tasks. * Ability to supervise and mentor staff effectively. * Ability to collaborate across departments and build positive working relationships. * Ability to adapt to changing priorities and work in a fast-paced environment. Background Check Contingencies: * Criminal History Required Documents: * Cover Letter * Resume * List of references with contact information About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: ********************************** Scheduled Weekly Hours: 37.5 Job Family: Staff Clerical Non-exempt EEO Statement: EEO/Veteran/Disability