Executive assistant jobs in Colton, CA - 446 jobs

In-Person | Full-Time | Field & Office Based Company: Enhaus Design Build Salary: $85,000 Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable. As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward. Role Overview This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination. Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team. This is not a remote role. Key Responsibilities Executive & Administrative Execution Provide in-person administrative support to executive leadership Manage calendars, meetings, deadlines, and priorities with precision Track action items and ensure timely follow-through Draft clear, professional emails, documents, and internal communications Organize contracts, proposals, invoices, and internal documentation Maintain clean digital filing systems and task trackers Assist with expense tracking and coordination with accounting Support and enforce internal processes and SOPs Ensure no tasks, deadlines, or communications fall through the cracks Task Management, Accountability & Team Support Manage multiple tasks and priorities in a fast-paced environment Take full ownership of assigned responsibilities from start to finish Maintain organized task lists, deadlines, and progress updates Communicate status clearly and proactively Identify problems early and help drive solutions Support team members to ensure collective success Execute reliably without reminders or micromanagement Marketing, CRM & Field Coordination Execute marketing initiatives and support ongoing campaigns Maintain clean and accurate CRM records (experience with HubSpot is desired but not required) Track leads, deal stages, notes, and follow-ups Draft written marketing, email, and event communications Coordinate with designers, photographers, videographers, and vendors Travel to job sites as needed to support coordination and marketing efforts Ensure marketing timelines and deliverables are met Event & On-Site Execution Coordinate and execute logistics for client events and workshops Travel locally between project sites and event locations Communicate clearly with vendors, clients, and internal teams Manage schedules, materials, and on-site setup Provide on-site event support with professionalism and attention to detail Complete post-event follow-ups, documentation, and CRM updates Qualifications & Requirements Available full-time, in person Able and willing to travel locally from project to project Highly detail-oriented with strong organizational skills Strong verbal and written communication skills Excellent task management and prioritization abilities Responsible, reliable, and accountable Team-focused and goal-oriented mindset Creative and comfortable contributing ideas Willing to tackle new problems and adapt quickly Proactive, confident sharing opinions and asking questions Enjoys organization, structure, and clean systems Experience working in a fast-paced work environment Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with HubSpot CRM is a plus, but not required Interested in learning and supporting marketing initiatives Why Join Enhaus Direct exposure to leadership and real responsibility Clear expectations and measurable performance standards Dynamic role spanning office, field, and event environments Opportunity to grow into Operations, Office Manager, or Executive Operations roles High-performance, team-driven culture with room to grow

DryWater is a clean hydration brand built on a simple belief: hydration is life. We create electrolyte + vitamin products made with real fruit ingredients and nothing artificial-designed to help people feel better, think clearer, and perform at their best every day. We're one of the fastest-growing hydration brands in the country, now available in 20,000+ retail doors nationwide, and growing fast. This is an opportunity to join a high-momentum brand at a defining stage and work closely with the founder as we scale nationally. Role Overview: We're hiring an Executive / Personal Assistant to the CEO, Bryan Appio, to support the day-to-day operations, schedule, and priorities of DryWater's Founder & CEO. This is a highly trusted, fast-paced role for someone who thrives on organization, discretion, and execution. You'll act as an extension of the CEO-helping manage time, communications, logistics, and special projects-while keeping everything running smoothly behind the scenes. The right candidate is proactive, detail-oriented, and comfortable operating in a high-growth, ever-changing environment. Responsibilities: • Manage the CEO's calendar, scheduling, and day-to-day priorities • Coordinate meetings, travel, and logistics (business and occasional personal) • Act as a gatekeeper for communications, emails, and requests • Prepare agendas, notes, follow-ups, and reminders to ensure execution • Support special projects and ad-hoc requests as needed • Attend national events and partnerships such as (Sport Events, Board Meetings, and private celebrity events) • Work with internal team members, partners, and external stakeholders • Help keep the CEO organized, focused, and operating at maximum efficiency What You'll Bring: • 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role • Strong organizational skills and exceptional attention to detail • Ability to anticipate needs and act proactively • Excellent written and verbal communication skills • Comfort working in a fast-paced, founder-led environment • High level of discretion, trustworthiness, and professionalism • Tech-savvy and proficient with calendars, email, and productivity tools • Flexible, reliable, and willing to wear multiple hats • Interest in health, wellness, and being part of a growing CPG brand The Essentials: • Full-time, in-office role based in Irvine, California • Onsite five days a week - we believe the right culture is built together • Compensation: $80,000 - $120,000 per year, inclusive of bonus • Health, dental, and vision insurance (100% covered) • Paid time off and holidays to reset and recharge • Additional perks, including covered gym expenses • Free DryWater (always stocked) • Substantial and required PTO Application Process: Applications will be evaluated on a rolling basis. The target start date for this role is February 2026.

We are looking for a high-energy, proactive, and tech-savvy Executive Assistant to support the CEO and Founder of a fast-growing wellness brand. This is an in-office role that goes beyond traditional admin work-ideal for someone who embraces innovation, thrives in a fast-paced environment, and brings a positive, can-do attitude to every task. Key Responsibilities: Oversee and manage the CEO's inbox daily, prioritize important communications, and respond or follow up as needed. Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships. Schedule and coordinate meetings, travel, and special projects efficiently and accurately. Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning. Support project coordination, content production schedules, and occasional live or recorded shoots in-office. Assist with podcast guest research, scheduling, and light production tasks. Maintain strict confidentiality and professionalism when handling sensitive confidential information. Desired Skills & Experience: Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT,Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations. Advanced proficiency in Apple products (MacOS, iPhone, iCloud, iMessage syncing, airdrop, etc.) Very strong skills in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint (must know how to create polished, branded presentations). Ability to showcase past presentation or admin work is a plus. Video editing skills are a bonus-especially for creating high-quality social media or internal videos. Comfortable using tools like Canva, CapCut, Final Cut, or Adobe Premiere is a major advantage. Experience with social media platforms (TikTok, Instagram, YouTube) is a plus, especially if able to support light video planning or editing. Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace. Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably. Who You Are: An experienced Executive Assistant (or similar role) who is tech-savvy and highly organized. Exceptional memory and attention to detail-able to retain key information and remember conversations, tasks, and preferences consistently. Energetic, resourceful, and someone who thrives when taking initiative. Strong communicator-clear, professional, and personable. Someone with a strong aesthetic eye and comfort working in a wellness and content-driven environment. Must be located in or able to commute daily to Buena Park, CA. Fluent in Hindi (preferred)

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory products. Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence. As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada's #1 VMS brand, our purpose is Inspiring Better Lives Every Day . SUMMARY The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members.Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PRIMARY RESONSIBLITIES Executive Assistant Responsibilities and Duties Provide direct administrative and office management support to members of the Senior Leadership Team Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary Receive and distribute incoming mail Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support Facilitate communication from department managers, business unit leaders, and project managers Complete expense reports and other related duties Prepare and review presentations, as required Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons Office Administrator Responsibilities and Duties Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings. Receive mail/packages and direct appropriately. Hand out employee applications. Assist in the ordering, receiving, stocking, and distribution of office supplies. Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams. Troubleshoot and/or escalate office administration issues as appropriate HR Support Responsibilities and Duties Assist with events and planning Perform other duties as necessary to support HR Benefits: Competitive salary, including discretionary performance-bases bonuses Health Benefits (medical, dental, vision) Life Insurance 401(k) Matching Flexible Spending Accounts Employee Assistance Program Vacation Time Employee Recognition Programs Learning & Development Work/Life Balance Fun Company Events Our Values ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business. RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives. EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality. AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.

D3 Search is seeking a Senior Legal Executive Secretary (corporate & real estate trans.) on behalf of a highly respected law practice with its headquartered office located in Pasadena, CA (91101). Senior Legal Executive Secretary (Corporate & Real Estate Transactional) Note: 4+ years relevant corporate & real estate transactional LEGAL ASSISTANT/LEGAL SECRETARY experience. Location/Map: Pasadena, CA (91101) Employer Work Model: Employer prefers fully onsite work model (Monday - Friday) but may flex to 4/1 work model. Position Summary: The Senior Corporate & Real Estate Transactional Legal Executive Secretary candidate will have a strong background in general business and / or real estate transactional administrative support and paralegal work as well as deeper experience in at least one of the following areas: organizational governance documentation; Mergers & Acquisitions; equity offering; secured financing transactions; real estate acquisitions, dispositions and closings; commercial leasing; and title review. This is a Senior Legal Executive Secretary role is paired with the firm's Managing Partner, with both nonbillable and billable assignments. Successful candidates will have a willingness to train in other areas and expand their knowledge across a broad range of transactional work. Duties & Responsibilities (Administrative/Executive Secretarial Support): Create, proof, edit and finalize documents Create, proof and revise correspondence, memoranda, engagement letters, waiver of conflicts and other legal documents, and fix formatting issues for documents created incorrectly Scan and photocopy documents, send documents to clients via mail or email as requested Maintain electronic files in document management system, as well as hard copy files Prepare new client matter forms, initiate conflict checks, open and set-up new client files Maintain attorney CLE records and certificates of attendance and keep file of same Maintain attorney calendars, confirm appointments, prepare files for meetings with clients Enter calendar deadlines in firm calendaring program and monitor deadlines Schedule conference calls and make travel arrangements Prepare travel expense reports and submit reimbursement requests to Accounting Department Maintain and update attorney contact lists Open incoming and interoffice mail, review for content and direct accordingly Enter, revise and balance attorney time on billing system, mail or email monthly invoices to clients, work closely with Accounting Department to resolve client billing issues Communicate with clients directly or as requested by attorneys Create, modify, and finalize presentation materials for webinars, seminars, and training purposes Corporate & Real Estate Transactional: Helps to prepare, organize and/or revise drafts of legal documents for lawyer review in Mergers & Acquisitions, equity offerings, and secured financing transactions including, but not limited to: documents related to the formation, operation and dissolution of various business entities, ancillary documents related to financing and M&A transactions, UCC financing statements Assist with SEC filings including Form D filings, confidential treatment requests, and Registration Statements Compile, analyze, and summarize information for lawyer review as it relates to transactions Perform corporate and securities law research using Westlaw, LexisNexis, and similar online research services Organizing and reviewing due diligence materials Manages the legal due diligence process, ordering/obtaining and organizing all title documents, reports, property inspections, and leases in real estate related transactions Manages escrows for purchase/sale transactions. Assist in closing transactions Prepares first draft of leases, lease amendments and lease renewals; and prepares abstracts of new leases Prepares draft purchase and sale contracts Revises confidentiality agreements, estoppel certificates, third party approval requests, real estate post-closing items, brokerage listing agreements etc. Assists with due diligence investigations and preparation of reports for clients and lawyers Assists with post-closing matters Prepares subscription agreements for real estate and alternative investments, limited partnership agreements, LLC operating agreements, non-disclosure agreements, estate planning transfer agreements, loan documents, and amendments to lines of credit, and provides legal support to business partners Qualifications: High School Diploma or GED equivalent required Paralegal Certificate or equivalent to satisfy California Business & Professions Code Section 6450 Bachelor's Degree preferred Minimum four (4) years relevant experience in an active law firm Real Estate and/or Corporate Business Department or similar experience in an in-house department with a high transaction volume Strong background in general business and / or real estate transactional administrative support and paralegal work as well as deeper experience in at least one of the following areas: organizational governance documentation; Mergers & Acquisitions; equity offering; secured financing transactions; real estate acquisitions, dispositions and closings; commercial leasing; and title review Highly organized, detailed oriented and able to produce an accurate work product Personable, approachable and possesses a high level of integrity and accountability Ability to work with multiple lawyers on multiple client matters at the same time Trustworthy and able to maintain absolute confidentiality in all client and firm matters, both within and outside of the firm Strong verbal and written communication skills Experience with Microsoft Office (Word, Excel & PowerPoint) Experience with AIR-CRE (AI Real Estate Association) and CAR (California Association of Realtors) software preferred Notary or willingness to become a notary Annual Salary/Comp. Starting salary is 95K + sign-on bonus (DOE/DOQ) plus a comprehensive & robust benefits package, 401K, paid parking onsite, yearly reviews, lucrative annual bonuses, etc. If interested in this Senior Legal Executive Secretary role located in Pasadena, CA (91101), and you meet the above qualifications/requirements, please contact the following D3 rep.: Don Moser | D3 Search 📬**************** | ☎️ ************ 📡 **************** D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Administrative Assistant - Property Management Background We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential. Key Responsibilities Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track renewal deadlines to ensure compliance with local, county, and state regulations. Communicate with city and county agencies to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards. Track review trends and share insights with executive and regional management. Collaborate with leadership to address recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers. Oversee fire extinguisher inspections and compliance across all company locations. Manage laundry service contracts, maintenance, and renewals across company sites. Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery. Qualifications 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office Suite, especially Excel. Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer Competitive compensation Medical, dental, and vision insurance Paid time off and holidays Compensation: $25 to $28 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

About SOVRA SOVRA is a leading public procurement platform serving over 7,000 government agencies and connecting them with more than 1 million suppliers across North America. SOVRA offers comprehensive, end-to-end solutions tailored for the public sector. SOVRA's solutions are purpose-built to address the unique challenges of public procurement, ensuring compliance, enhancing efficiency, and promoting transparency. Our commitment to innovation has been recognized with the Achievement of Excellence in Procurement (AEP) Certification from the National Procurement Institute, affirming our platform's adherence to the highest standards in efficiency and vendor accessibility. By leveraging SOVRA's advanced tools and expansive supplier network, public agencies can optimize every tax dollar spent, drive better procurement outcomes, and deliver exceptional services to their communities. You can find more info about SOVRA at SOVRA.com About the job This is not a traditional administrative role. The Executive Assistant to the CEO is a force multiplier: someone who brings order to complexity, anticipates needs before they surface, and enables the CEO to focus on the highest-impact priorities for the business. In a period of growth, change, and scale, this role is essential to protecting time, improving decision-flow, and keeping the organization moving forward with clarity and momentum. What will your main responsibilities look like? In this role, you will : * Enable the CEO to spend much of their time on the company's highest-impact priorities by taking on administrative tasks, anticipating needs, and proactively managing focus * Ensure the CEO's calendar and travel consistently reflect business priorities, with minimal conflicts, friction, or last-minute disruption * Increase the effectiveness of executive, Board, and investor meetings through strong preparation, clear agendas, and actionable follow-ups * Drive consistent execution on CEO and executive-level commitments by tracking decisions and ensuring timely follow-through * Improve alignment and responsiveness across the Executive Committee, Board, and key external stakeholders through clear coordination and communication * Represent the CEO with professionalism and discretion in written and verbal communications, ensuring messages are timely, accurate, and on-point * Strengthen executive operating rhythm by partnering with the Chief of Staff to improve information flow, prioritization, and cadence * Continuously improve how the executive office operates-reducing noise, increasing clarity, and enabling the company to scale effectively. What elements of your professional background will be necessary and useful in this role? * 3 to 5 years of experience supporting a senior executive (CEO or equivalent strongly preferred) * Experience in a high-growth, PE-backed, or fast-moving environment where priorities shift quickly * Exceptional judgment, discretion, and emotional intelligence * Strong written and verbal communication skills * Proven ability to anticipate needs rather than react to requests * Comfort operating with ambiguity and making decisions independently. What are the assets that would make you stand out? * A systems thinker who naturally looks for ways to improve how work gets done. * Energized by helping others operate at their best. * Highly organized, detail-oriented, and calm under pressure. * Required: Authorized to work in the US-unfortunately we cannot sponsor work visas or transfers at this time. * Preferred: Physically located in Phoenix, Arizona. Thank you for your interest in SOVRA. However, only selected candidates will be contacted. At SOVRA, we are committed to fostering an inclusive and equitable workplace. We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other characteristic protected by applicable laws. We provide a work environment free from discrimination and harassment. In addition, we are committed to ensuring pay equity across our organization and regularly review our compensation practices. International Data Base Corp doing business under SOVRAtm participates in E-Verify. If selected for employment, you will be required to provide your Form I-9 information to confirm that you are authorized to work in the United States.

Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support * Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives * Draft and edit executive communications, reports, policy drafts, and presentation materials * Support the planning and execution of special events and board engagements led by the Executive Office * Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration * Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). * Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. * Maintain governance records and follow up on board action items. Business Operations Coordination * Schedule and support meetings for internal business units and advisory committees. * Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. * Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. * Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. * Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: * Scheduling meetings and training. * Collecting and organizing employment-related documentation. * Supporting timekeeping and document routing workflows. * Preparing communications related to HR updates and programs. * Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. * Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support * Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. * Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. * This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision * Serve as the point of contact for Executive Office inquiries and communication. * Supervise part-time staff and student assistants as assigned. * Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. * Coordinate office supplies, vendor contracts, service orders, and related administrative needs. * Perform other duties assigned in support of enterprise success.

Job Description Eggs Unlimited is one of the world's largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry. Job Summary: We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment. Calendar Management Manage and update the CEO's calendar daily, ensuring zero conflicts and appropriate lead/travel time. Schedule internal and external meetings, conference calls, and events with high attention to time zones and logistical flow. Register the CEO for conferences and manage end-to-end logistics including accommodations, transportation, and access credentials. Anticipate calendar needs and proactively suggest adjustments for efficiency and wellness (e.g. rest periods, travel recovery time). Travel Management Book complex multi-city commercial and private travel with precision, balancing cost, convenience, and efficiency. Monitor flights in real-time and proactively communicate gate changes, delays, weather issues, or cancellations, providing immediate alternatives when needed. Prepare and send detailed travel briefings, including boarding passes, confirmations, and key trip notes. Ensure all ground transportation, hotel stays, rental cars, and dining reservations are confirmed and seamlessly coordinated. Track and manage all travel credits and loyalty programs to ensure maximum value and usage before expiration. Execution & Foresight Think several steps ahead to identify and resolve scheduling or travel conflicts before they occur. Keep all records, confirmations, and changes well-organized and accessible at all times. Be available during off-hours during travel or in times of urgent need. Ad hoc projects and administrative tasks not limited to the responsibilities above. Qualifications: Minimum 5 years of experience as an executive or personal assistant in a high-demand environment. Proven experience supporting the C-suite. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including solid proficiency with Microsoft Excel. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude. Compensation & Benefits: Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 - $150,000+ (Dependent on Experience). Powered by JazzHR ZedLJZomel

Job Description The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Compensation: $85,000 - $105,000 yearly base salary DOE plus bonus Responsibilities: Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Qualifications: Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply About Company The Law Office of Susan A. Katzen is a Newport Beach law firm focused on estate planning, special needs planning, and settlement planning. For over 45 years, we've helped families protect what matters most with compassion, clarity, and deep expertise. We offer competitive benefits: We offer competitive benefits: Medical, dental, and vision insurance with employer contribution 401(k) with employer match Paid time off and paid holidays Paid parking in Newport Beach Professional development and training opportunities A stable, mission-driven environment serving families, individuals, and caregivers If you want your work to support a mission that truly matters and enjoy being a trusted partner to a CEO, this role offers both challenge and meaning.

Job Description Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. About the role: We are seeking a highly capable Executive Assistant to the CEO who will provide high-level administrative, communication, presentation and Mandarin-English communication support. This is a critical role that combines traditional executive assistant responsibilities with specialized bilingual support to facilitate seamless cross-cultural communication and global business alignment. You will act as a trusted partner in managing executive messaging, preparing presentation materials, and enabling effective engagements across time zones and business functions. Requirements Key Responsibilities Executive Support & Communication Provide direct administrative support to the CEO, including calendar coordination, meeting preparation, task follow-up, and communication management. Prepare PowerPoint presentations and executive messaging aligned with company strategy and the CEO's voice for board meetings and internal communications. Produce clear, concise, and professional written communications in English, ensuring accuracy, executive-appropriate tone, and alignment with the CEO's messaging style. Draft, review, and edit business communications including emails, memos, reports, and executive summaries in English and Mandarin. Help streamline CEO workflow by anticipating needs, managing priorities, and ensuring timely follow-up on key deliverables. Mandarin-English Interpretation & Translation Assist with Mandarin-English communication when needed, ensuring clear and culturally appropriate understanding. Support occasional interpretation upon request, maintaining accuracy and alignment with the CEO's intent. Cultural & Strategic Advisory Brief the CEO on US business etiquette, negotiation styles, and cultural nuances to avoid miscommunication and maximize impact. Develop and maintain glossaries of commonly used terminology across business, legal, technical, and financial domains to ensure consistency in language and messaging. Meeting & Information Management Support meeting logistics, gather pre-read materials, prepare briefing notes, and capture action items. Manage sensitive information with the utmost confidentiality, controlling access and secure storage in accordance with company policy. Qualifications: Proven experience supporting a senior executive or CEO in a fast-paced, high-growth organization. Native English speaker with a deep understanding of U.S. culture and US executive communication standards; fluent in Mandarin (spoken). Strong PowerPoint skills with the ability to create clean, visually impactful, and strategically aligned executive presentations. Superior writing skills with a focus on business clarity, tone, and storytelling. Bachelor's degree in business, Communications, Translation/Interpretation, or related field (or equivalent experience). Excellent organizational skills, sound judgment, and the ability to manage multiple priorities discreetly. Proficiency with Microsoft 365 High level of integrity and confidentiality with a demonstrated track record of handling sensitive information. Benefits Salary range: $80K - $100K annually + Bonus (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Over four weeks of PTO per year Bi-annual pay increases Health and wellness benefits, including free gym membership. Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Job DescriptionExecutive Assistant / Administrative Manager (Growth Path to Chief of Staff) Employment Type: Full-TimeAbout the Role A growing, founder-led organization is seeking a highly capable Executive Assistant / Administrative Manager to support senior leadership and help drive day-to-day execution across the business. This role is ideal for someone who thrives in a fast-paced environment, enjoys being close to decision-making, and is eager to grow into a broader operational leadership role over time.This is not a traditional EA role. While core executive support is essential, this position is designed to evolve into a Chief of Staff-type role as the business scales. You will gain exposure to operations, internal projects, priorities, and strategic initiatives. Key ResponsibilitiesExecutive Support • Manage calendars, meetings, and priorities for senior leadership • Handle inbox management, follow-ups, and communication on behalf of leadership • Coordinate travel, meetings, and internal logistics • Prepare agendas, meeting notes, and action items Operations and Business Support • Act as a central point of coordination across internal teams • Track priorities, deadlines, and key initiatives • Support project management and internal process improvements • Assist with operational reporting, documentation, and workflows • Help keep leadership organized, focused, and moving forward Growth Into Chief of Staff Responsibilities • Support leadership on strategic initiatives and special projects • Help translate high-level goals into actionable plans • Assist with internal communication and alignment across teams • Take increasing ownership over operational oversight and execution • Grow into a trusted partner to leadership over time Qualifications• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role • Experience supporting senior leaders in a fast-paced environment • Highly organized, proactive, and detail-oriented • Strong written and verbal communication skills • Comfortable managing multiple priorities and shifting deadlines • Strong judgment and discretion with sensitive information • Advanced proficiency with Microsoft Office and Google Workspace • Experience with project coordination or operations is a plus What We're Looking For• Someone who wants to grow beyond a traditional admin role • A problem-solver who anticipates needs and takes initiative • A professional who enjoys ownership, responsibility, and visibility • Someone who thrives in an in-office, collaborative environment Why This Role• High exposure to leadership and decision-making • Clear runway for growth into a Chief of Staff or operations leadership role • Opportunity to make a real impact in a growing organization • Stable, full-time position with long-term upside #STWI

CTC Relations is a premier boutique recruiting firm. We are currently working with an International premier legal firm representing companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, venture firms, private equity firms, and Fortune 500 investment banks that finance and advise them. Job Description Provides administrative support: Extensively manages calendar. Plans, negotiates and schedules meetings to accommodate executive and others. Uses discretion and judgment to determine the priority of meetings. Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps executive informed of upcoming appointments and deadlines. Coordinates meetings with internal employees and external contacts. Schedules meeting rooms, orders food, visitor passes, and equipment as required. Greet and escorts visitors, meeting attendees, and candidates. Manages complex travel arrangements. Reserves transport and accommodations taking into consideration executive preferences, cost, and timing implications. Ensures that executives have necessary paperwork for travel (e.g., tickets, confirmation numbers, visas, itineraries) and keeps an eye on delays and schedule changes to re-arrange as necessary. Completes business expense claims promptly and follows up on reimbursements if necessary. Responsible for all aspects of event planning for the overall investment strategy team, as well as assisting with the planning for Crescent's annual off-site conference. Manages incoming and outgoing correspondence (post, e-mail, etc.); handles routine issues directly and prioritizes remainder. Creates and maintains lists, files and databases to enhance efficiency and productivity. Organizes and maintains information that may be sensitive, confidential, or technical in nature. Audits records for discrepancies and reconciles issues as appropriate. Covers telephones and takes accurate written messages and notes. Arranges for back-up coverage when necessary and provides back-up coverage when other executive assistants are out of the office. Demonstrates an understanding of other executives' needs, preferences, and schedules in order to provide support when primary assistant is out of the office. Identifies opportunities to improve work processes/flow in order to leverage own and department's workload. Keeps abreast of internal administrative policies, practices, and guidelines (e.g., travel and expense guidelines, office processes). May assist with arranging and preparing food and beverage set-up for executives and visitors. May provide administrative support to projects or broader initiatives. Acts as the first point of contact for inquiries: Assesses level of urgency and determines business nature of inquiries. Uses judgment to determine what inquiries need to be put through to executive. Determines when and how to interrupt executives for urgent or time sensitive requests. Responds to internal and external queries concerning guidelines, procedures or operations. Uses knowledge of the function and executive's role to independently resolve issues for executives, escalating and redirecting more technical inquiries as appropriate. Proactively develops relationships with key internal and external contacts in order to source information or redirect calls appropriately. Assist with personal work for the executive as necessary: Assists with personal appointments, reservations, errands, household needs, special events and miscellaneous tasks. This may require interacting with family members and outside parties (e.g., house managers, hotel and restaurant staff, etc.). Coordinates personal dinners, special events and social functions. Maintains personal financial data and information. Qualifications Minimum 5-10 years of prior Executive Assistant job experience Ability to proactively anticipate needs of executive and get tasks done without direction, using formal channels and informal network as appropriate. Takes the initiative by identifying issues and recommending solutions. Uses effective written and verbal communication skills with a diverse group of employees, senior leaders, and individuals outside the organization. Professional service orientation and builds rapport with peers and internal and external contacts. Strong team player within the broader administrative function. Exhibits sound judgment in resolving matters of high complexity. Maintains the utmost level of discretion and confidentiality. Actively demonstrates commitment by maintaining a consistent, punctual and predictable work schedule. Effectively prioritizes assigned work and completes it in a timely manner. Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments. Working Conditions The responsibilities of this position may require employees to respond and/or work outside normal business hours. May be on-call at times, particularly during executive's travel schedule. Additional Information Compensation: $100,000 plus DOE

Cerritos, CA onsite Direct\-Hire, Full\-time Join a dynamic, rapidly growing accounting firm in Southern California, where you'll support top leadership in a team boasting over 125 years of collective expertise. We serve thousands of clients nationwide, delivering personalized tax and accounting solutions with unwavering professionalism and trust. We're seeking an exceptional Executive Assistant to provide high\-level support to the President. You'll handle diverse tasks independently, excel in a fast\-paced environment, and deliver exemplary client service while maintaining the highest standards of organization and communication. Key Responsibilities: Manage executive calendars with precision and foresight Coordinate priorities, multitask efficiently, and ensure seamless follow\-through Provide outstanding administrative support, including document preparation and correspondence Foster positive client interactions with superior customer service Collaborate with a team of experts in a professional setting Requirements Must\-Have Qualifications: 5+ years of experience supporting executives Expert written and verbal communication skills Proven ability to manage competing priorities and multitask Excellent calendar management expertise Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) CPA firm experience is a plus Essential Skills: Exceptional customer service orientation Superior organizational abilities Team player with a proactive approach Leadership qualities and positive attitude Dependable and professional in high\-pressure scenarios Benefits This full\-time role offers an excellent benefits package, opportunities for growth, and the chance to make a meaningful impact. Work in\-person at our Southern California office. If you're a polished professional ready to thrive in a supportive, client\-focused environment, apply now! "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"642499540","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Financial Services"},{"field Label":"Work Experience","uitype":2,"value":"5+ years"},{"field Label":"Salary","uitype":1,"value":"30\/hr."},{"field Label":"City","uitype":1,"value":"Cerritos"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"90703"}],"header Name":"Executive Assistant to the President","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00143030","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********12327403","FontSize":"12","google IndexUrl":"https:\/\/talentry.zohorecruit.com\/recruit\/ViewJob.na?digest=VtjcLgysU8341@TlI@93cIB.aY3ITfJA@MyIvh9cFtg\-&embedsource=Google","location":"Cerritos","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"kpa3g78fecd22d77c4a778b704382770fc045"}

Executive Assistant to Creative Director/CEO Global Art/Design Studio About Us We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation. Position Overview We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail. Key Responsibilities Professional Support: Serve as primary communication interface for CEO across all channels Coordinate complex scheduling across multiple time zones and international travel Prepare detailed meeting materials and maintain meticulous project documentation Manage relationships with artists, cultural partners, collaborators, and industry contacts Provide remote administrative support during CEO's regular trips to East Asia Represent the company with appropriate sophistication at cultural events and industry functions Project Coordination: Track progress across multiple creative projects (fashion, art, film, music) Interface between CEO and internal team members Coordinate with external partners, venues, and cultural institutions Assist with event planning and execution logistics Personal Management: Manage personal calendar, appointments, and household coordination Arrange comprehensive travel itineraries for domestic and international trips Handle personal errands and home management as needed Requirements Professional Background: 5+ years executive support experience, preferably in arts, design, or cultural institutions Experience with galleries, museums, design firms, or cultural foundations strongly preferred Demonstrated ability to work in high-standards environments with attention to presentation and protocol Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous Technical & Communication Skills: Exceptional written communication for drafting correspondence on CEO's behalf Experience with project management tools and creative industry workflows Strong copywriting and editing abilities Comfortable with both formal business protocols and creative industry practices Personal Qualities: Refined aesthetic sensibility appropriate to experimental fashion/art environment Highly diligent with detailed note-taking, task tracking, and follow-through Strategic thinker who anticipates challenges and develops solutions before problems arise Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics Comfortable working behind-the-scenes to support creative vision Exceptional discretion with confidential artistic and business matters Punctual and reliable with unwavering attention to deadlines Adaptable to non-traditional schedules including evenings and cultural events Calm under pressure with excellent stress management capabilities Work Environment Full-time, in-office position based in Orange County Occasional evening/weekend availability for events and international coordination Opportunity to engage with cutting-edge creative projects and international art scene Professional growth within a rapidly expanding creative and technology venture What We Offer We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Cerritos, CA Direct Hire. 25\-30\/hr. We are seeking a highly skilled and dynamic Executive Assistant to provide exceptional support to our President. This pivotal role involves managing a wide array of executive\-level responsibilities with finesse, showcasing outstanding multitasking abilities, and thriving independently in a fast\-paced, professional setting. The ideal candidate will possess superior organizational skills, a commitment to excellent customer service, and a passion for contributing to our organization's success. Requirements Must\-Have Qualifications Over 5 years of experience providing support at an executive level Exceptional written and verbal communication skills Proven ability to manage competing priorities, multitask effectively, and follow through diligently Experience in a professional services environment is a plus Advanced calendar management expertise Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required Skills Outstanding customer service abilities Superior organizational skills Collaborative team player Proactive and initiative\-driven Leadership qualities Positive and professional attitude Reliable and dependable Accounting firm experience a plus Required Skills Outstanding customer service abilities Superior organizational skills Collaborative team player Proactive and initiative\-driven Leadership qualities Positive and professional attitude Reliable and dependable Accounting firm experience a plus Benefits Benefits Our firm offers a comprehensive benefits package designed to support the well\-being and professional growth of our employees. About Us Join our vibrant and innovative team, where your contributions will directly impact our organization's growth and success. We foster a collaborative, supportive workplace that values dedication, professionalism, and a positive mindset. This is an opportunity to grow your career in a dynamic environment that recognizes and rewards your efforts. "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"642499540","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Financial Services"},{"field Label":"Work Experience","uitype":2,"value":"4\-5 years"},{"field Label":"Salary","uitype":1,"value":"30"},{"field Label":"City","uitype":1,"value":"Cerritos"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"90703"}],"header Name":"Executive Assistant to the President","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00143030","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********11229123","FontSize":"12","google IndexUrl":"https:\/\/talentry.zohorecruit.com\/recruit\/ViewJob.na?digest=VtjcLgysU8341@TlI@93cHfzO.Ayv0MI5MupLtn82bA\-&embedsource=Google","location":"Cerritos","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"kpa3g78fecd22d77c4a778b704382770fc045"}