Executive assistant jobs in Dearborn, MI - 265 jobs

Executive Assistant - Private Operations Role A confidential, privately owned organization is hiring an Executive Assistant to support senior leadership across a portfolio of administrative, operational, and financial activities. This role functions as a central point of coordination, ensuring day-to-day tasks, documentation, and external relationships run smoothly and accurately. This position is well-suited for an experienced assistant who thrives in environments requiring discretion, independence, and strong judgment. Core Responsibilities Track and process routine financial activity across multiple accounts and business lines Coordinate payments, documentation, and approvals for recurring and one-time obligations Maintain organized records of statements, invoices, and transaction history Monitor account activity and flag items requiring attention or follow-up Support internal reporting and documentation accuracy Oversee general office organization, records, and correspondence Manage physical and digital filing systems Handle mail, deliveries, and document routing Create and update internal reference materials and workflows Provide support for special initiatives and time-sensitive requests Serve as a point of contact for professional service providers and vendors Coordinate scheduling, documentation, and follow-up with third parties Assist with oversight of contracted services and ongoing operational needs Provide trusted support for leadership-related tasks requiring discretion Assist with logistics, scheduling, and ad hoc requests Anticipate needs and proactively resolve issues before escalation High level of confidentiality and trust required Primarily on-site role with some flexibility as needed Fast-moving environment requiring adaptability and prioritization Independent work style with minimal oversight Qualifications 5+ years of experience supporting executives or senior leadership Strong organizational and time-management skills High attention to detail and follow-through Professional written and verbal communication skills Proficiency with Microsoft Office and digital tools Comfortable handling sensitive information and financial documentation Flexible schedule with availability outside standard hours when required

CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.

Are you an experienced Executive Assistant with fantastic time-management and organizational skills? Are you ready to join an incredible foundation making a difference in Washtenaw County? If so, read on! About Us The Ann Arbor Area Community Foundation (AAACF) is a $300 million dollar community foundation focused on improving the economic mobility and quality of life of the residents of Washtenaw County. Our assets have doubled since 2015, and now AAACF is one of the 20 fastest-growing community foundations in the US. Founded in 1963, AAACF administers over 600 charitable funds. Through a core team of 20 Trustees, 19 employees, and 400+ volunteers. AAACF works to connect people, charitable causes, and permanent capital for community impact as the philanthropic hub of Washtenaw County. To learn more, visit ************** Don't check off every box? - Apply Anyway! Statistics show that marginalized groups - such as women, LGBTQ+, and people of color - are less likely to apply to jobs unless they meet every single qualification. AAACF is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your experience does not align perfectly with every requirement below, we encourage you to still consider applying. Who knows, you might be the right fit for another future role! About the Role The Executive Assistant is a full-time, exempt position within the Office of the CEO, providing comprehensive, strategic support to the President/CEO, Vice President/Chief of Staff, and the Board of Trustees. This role reports to the President/CEO. This position requires exceptional judgment, discretion, and organizational skills to anticipate needs, manage sensitive information, and maintain alignment with AAACF's strategic priorities. Key Responsibilities Manage the President/CEO's calendar with precision, ensuring seamless scheduling and preparation for meetings, conferences, and events. Prioritize and organize email communications, flagging critical items and ensuring timely responses. Anticipate needs by preparing agendas, briefing materials, and follow-up documentation for executive engagements. Coordinate travel arrangements and maintain accurate records of memberships and subscriptions. Serve as the secondary administrator for the Board of Trustees, ensuring timely and accurate preparation of meeting materials and communications. Maintain board rosters, compliance forms, and orientation resources. Oversee the board portal and ensure accessibility and accuracy of governance documents. Coordinate logistics for board meetings, retreats, and recognition activities, fostering strong trustee engagement. Maintain strict confidentiality of sensitive information. Represent AAACF's mission and values in all interactions, ensuring professionalism and responsiveness. About You A bachelor's degree or equivalent experience in a field related to the nonprofit sector/philanthropy is required. Experience supporting C-level executives and coordinating governance or board activities. Advanced proficiency in MS Office Suite, SharePoint, Teams, and related tools. Proven ability to manage complex schedules, confidential information, and competing priorities. Exceptional verbal and written communication skills. Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred, but not required. Benefits The Foundation has a generous benefits package for employees which includes a hybrid work schedule; health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.

Executive Assistant - The Auto Club Group What you will do: Performs advanced and diversified administrative duties for the executive level, requiring a broad and comprehensive knowledge of practices and procedures of the functions assigned as well as organization policy and procedures. Assists management in budget preparation, gathering information for reports and identifying and resolving personnel matters within department. Assists management in the preparation of board materials and provides/gathers information for other departments, outside vendors, professional contacts and board members as requested by management. Gathers data, analyzes and prepares reports with conclusive recommendations. Maintains executive's calendar and makes appointments as instructed; arranges travel reservations and accommodations. Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings. Screens telephone and personal calls to determine which executive subordinate office can handle particular item. Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy. Composes correspondence from notes and general verbal instructions. Identifies and abstracts pertinent information from publications, correspondence and reports. Compiles data and prepares various reports, charts and graphs. Prepares a variety of complex and confidential documents utilizing various software packages. Maintains departmental records. Handles special projects as assigned. How you will benefit: Executive Assistant will earn a competitive salary of $30 - $34 hourly with annual bonus potential based on performance. Excellent and comprehensive benefits packages are just another reason to work for the Auto Club Group. Benefits include: 401k Match Medical Dental Vision PTO Paid Holidays Tuition Reimbursement We're looking for candidates who: Required Qualifications: Education: High School Diploma or equivalent Experience: 40 wpm accurate typing skill Extensive P.C. software application experience (e.g. Microsoft Word, Excel, Powerpoint, VISIO, WordPerfect, Lotus 1-2-3, etc.) Formatting and preparing memos, letters, tables and reports Communicate effectively with others in a work environment Maintaining records and budget Composing correspondence and reports Work under pressure to meet deadlines Summarizing statistical information Administrative experience in/with: Organization and planning Scheduling appointments, meetings, agendas, itineraries and work priorities Researching and abstracting information Compiling, reviewing and interpreting requests for information and data Researching, identifying and resolving administrative business problems Knowledge of: Techniques used to gather and compile data Communication skills Basic mathematical calculations Demonstrated skills to include: Compiling and editing submitted information Performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages Ability to: Gain knowledge and hands-on skill with VISIO software in order to provide department organization charts Excellent oral and written communication skills Work Environment This is a hybrid work arrangement (time spent in office and remote). Depending on the employee's role and leadership's assessment, some employees will come in to an ACG facility on a weekly basis, a monthly basis, or on an "as needed" basis for key meetings and collaborative activities. Most employees will be required to come into the office, at a minimum, for important departmental meetings or team building events. Who We Are Become a part of something bigger. The Auto Club Group (ACG) provides membership, travel, insurance, and financial service offerings to approximately 14+ million members and customers across 14 states and 2 U.S. territories through AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America. By continuing to invest in more advanced technology, pursuing innovative products, and hiring a highly skilled workforce, AAA continues to build upon its heritage of providing quality service and helping our members enjoy life's journey through insurance, travel, financial services, and roadside assistance. And when you join our team, one of the first things you'll notice is that same, whole-hearted, enthusiastic advocacy for each other. We have positions available for every walk of life! AAA prides itself on creating an inclusive and welcoming environment of diverse backgrounds, experiences, and viewpoints, realizing our differences make us stronger. To learn more about AAA The Auto Club Group visit *********** Important Note: ACG's Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long-term goals. ACG utilizes a geographic pay differential as part of the base salary compensation program. Pay ranges outlined in this posting are based on the various ranges within the geographic areas which ACG operates. Salary at time of offer is determined based on these and other factors as associated with the job and job level. The above statements describe the principal and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfill these requirements. The Auto Club Group, and all its affiliated companies, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. Regular and reliable attendance is essential for the function of this job. AAA The Auto Club Group is committed to providing a safe workplace. Every applicant offered employment within The Auto Club Group will be required to consent to a background and drug screen based on the requirements of the position.

Kelly is hiring a Coordinator - Administrative Services for a 6-month contract role with one of our prestigious clients based out in Marlborough, MA 01752. Job Title: Coordinator - Administrative Services Employment Type: 6-month contract Shift: 8:00 AM - 5 PM EST. Pay rate: $23-29/Hr. Qualifications: Basic computer skills; willingness to learn SAP or similar systems. Good organizational and communication skills. Ability to work well in a team and follow instructions. Positive attitude and eagerness to learn. Responsibilities: General Site Support: Help manage site badge access by extending access to internal visitors. Prepare badges for new employees and contractors under supervision. Assist in contacting site contractors and building owners to schedule service visits for maintenance issues like plumbing and HVAC. Purchasing: Support internal purchasing activities, including small purchases using a Purchasing Card. Learn to use SAP to help place Purchase Requisitions. Assist with managing receipt and service entries to ensure accurate processing. Event Support: Help set up customer events by preparing welcome signage and ensuring Wi-Fi is ready. Assist in stocking beverages and coordinating meal orders for events. If you believe you are a good fit for this opportunity, please submit your application through the job posting link. We also encourage you to share references if you have them.

• Monday - Friday; 8am - 5pm • Great Pay from $20/hr to $25/hr Responsibilities: General Site Support: - Help manage site badge access by extending access to internal visitors. - Prepare badges for new employees and contractors under supervision. - Assist in contacting site contractors and building owners to schedule service visits for maintenance issues like plumbing and HVAC. Purchasing: - Support internal purchasing activities, including small purchases using a Purchasing Card. - Use SAP to help place Purchase Requisitions. - Assist with managing receipt and service entries to ensure accurate processing. Event Support: - Help set up customer events by preparing welcome signage and ensuring Wi-Fi is ready. - Assist in stocking beverages and coordinating meal orders for events. Qualifications: - Basic computer skills; willingness to learn SAP or similar systems. - Good organizational and communication skills. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Job Title: Administrative Assistant I Job Status: Part-time Job Summary: Under general supervision, the Administrative Assistant I uses intermediate skills obtained through experience and training to provide administrative support to an assigned functional unit. The employee assists the department by performing a variety of support duties such as conference or meeting planning, preparing complex documents or coordinating activities. Collects, compiles, records, or otherwise gathers data and prepares standard and custom reports with information necessary for decision-making. The employee provides day-to-day administrative/secretarial support for a team or multiple teams, including scheduling, travel arrangements, correspondence, proposals and presentations. Essential Duties and Responsibilities: Complete assignments that include creating and proofreading correspondence, forms, tables and somewhat complex reports Arrange meetings, schedule appointments, complete travel arrangements and may maintain supervisors calendar Greet clients, screen visitors/phone calls and answer general inquiries and refer clients to appropriate source under established guidelines Requisition office supplies for department Sort and file correspondence, articles, reports and other documents in filing system Conduct research, compile information and data to present findings to supervisor or to prepare presentations Provide information and simple analysis to aid in recommending the solution for business problems Recommend methodology as to best coordinate administrative responsibilities Coordinate maintenance and repair of office equipment Collect information for supervisors and prepare simple reports Handle confidential personnel related duties (PEs) for supervisors to coordinate with the appropriate departments Maintain agency confidentiality and clients privacy May open, sort and distribute department mail May be responsible for monitoring the condition of buildings, equipment, vehicles and grounds and coordination of any needed certifications, repairs or renovations May handle the intake of money for services received based on assigned functional unit May coordinate transportation for clients as needed May lead the work of others and provide day-to-day direction May arrange for translation services (including coordinating charges) or may translate and interpret information for non-English speaking clients as needed Operate standard office equipment and use required software applications Perform other duties and responsibilities as assigned Knowledge, Skills and Abilities: Knowledge of: * Fundamental concepts, practices and procedures of office administration Skill in: * Operating standard office equipment and using required software applications for program area and other applications, including Microsoft Office * May need Oracle experience based on assigned functional unit Ability to: Establish and maintain effective working relationships at all levels of the organization Provide a high level of customer service Communicate effectively, both orally and in writing Work independently as well as collaboratively within a team environment Organize and prioritize multiple tasks to meet deadlines Educational/Previous Experience Requirements: * Minimum Degree Required: * High school diploma or GED equivalent ~and~ * At least 1 year of experience in an administrative assistant capacity or any equivalent combination of experience, education and/or training approved by Human Resources Licenses/Certifications: * Licenses/Certifications Required at Date of Hire: None Working Conditions: Hours: Normal business hours, some additional hours may be required Travel Required: Local travel may be required Working Environment: Climate controlled office

Job Title - Administrative Assistant We are seeking an outgoing, hard-working and independent person to assist our teams. Your day-to-day work will include, but is not limited to: Assist with project set-up, maintain project/field paperwork. Facilitate timely billing by processing team timesheets, updating billing worksheets, & preparing billing. Prepare project documentation from field paperwork. Provide support for credential renewal activities. Provide purchasing support. Assist with general office administrative tasks. You Will Be Reporting To Your manager will be the Manager, Administrative Support Group. You will receive additional project related assignments from one other team manager. You will have no direct reports. Hours This is a full time position. Work hours will be Monday - Friday, 8:00 a.m. to 5:00 p.m. Additional overtime and weekend work is not anticipated, but may be needed from time to time to support specific project deadlines. It is expected that the position will be between 40-42 hours per week. There are some opportunities to work from home but must be approved in advance with your manager. Job Requirements Intermediate MS Office skills and computer experience. Average WPM 60+. Self-starter, efficient, productive, works well with a team. No physical labor, but must be able to lift 50 pounds for paper storage. Possess organizational, problem solving, & time management skills. Preferred Experience/Qualifications Associates degree or equivalent professional experience Salary and Benefits Benefits: Medical/Dental/Vision insurance, paid personal time off, paid holidays, SIMPLE IRA with employer match, paid mobile phone, profit sharing, maternity/paternity leave.

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

Job DescriptionExecutive Assistant Healthcare Marketing PE Platform - TILT Story Reports to: CEO, Healthcare Marketing Holdings, LLC Status: Full-time exempt TILT is an agency specializing in brand strategy, creative, and production for leading health systems and healthcare organizations. With long-standing client relationships with many of the country's leading health systems, this initial acquisition is a well-respected partner poised for significant growth with PE backing. Position Summary We're looking for a highly organized, detail-oriented Executive Assistant to support the executive team and help keep the agency running smoothly. This role is ideal for someone who thrives in a fast-paced, creative environment and enjoys juggling multiple priorities while anticipating needs before they arise. You have excellent communication, organizational, and time-management skills. You are dependable and can readily provide solutions in a fast-paced business environment. Key Responsibilities Executive Partnership Serve as a trusted right hand to executive leadership, managing priorities, workflow, and decision-making support Proactively manage complex calendars, meetings, and time allocation with a strategic lens Act as a gatekeeper and representative of the executive team, exercising sound judgment and discretion Anticipate needs, risks, and opportunities before they arise Coordinate travel arrangements and itineraries when required Assist with expense tracking and report submission Strategic and Operational Support Prepare executive-level materials including presentations, reports, briefs, and client-facing documents when requested Support executive team meetings, strategic planning, quarterly planning sessions, and leadership offsites Collaborate to drive process improvements across operations, communication, and internal systems Agency and Client Coordination Act as a liaison between executives, internal teams, and external partners or clients Support project tracking, deadlines, and internal workflows Assist with onboarding new hires and coordinating agency events or meetings Maintain organized digital filing systems and documentation Qualifications and Experience 3-5+ years experience supporting C-level executives in a fast-paced environment Previous experience in a marketing agency, creative agency, or professional services firm Proven ability to operate autonomously with minimal direction Strong business acumen and understanding of agency operations Exceptional organizational, communication, and problem-solving skills High emotional intelligence and ability to manage complex stakeholder relationships Excellent oral and written communication skills; high level of proficiency with Microsoft Office (Teams, Outlook, PowerPoint, Word and Excel) Compensation and Benefits Salary range of $60,000-$75,000, depending on experience Health, dental, and vision insurance Discretionary Time Off (DTO) program, following a designated waiting period Powered by JazzHR hUvgqSFbqx

Responsible for exercising discretion and judgment in assisting one or more executives. Performs executive support tasks which may be highly confidential and sensitive in nature utilizing considerable independent judgment. Performs high-level administrative work, including organizing, scheduling, coordinating, researching, compiling, and exchanging, and sometimes analyzing information for executive(s) and department. Assist in implementing department activities and communications, internal and external. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Coordinates office activities for the executive(s). Prioritizes and follows up on information and requests to and from executive(s). Updates executive(s) on current issues as necessary. 2. Assists in the planning, development, and implementation of department goals. 3. Research, compiles, assimilates and prepares documents. Briefs executive(s) regarding content. 4. Reads and screens incoming correspondence and reports; handles or forwards as appropriate. 5. Receives and screens incoming calls and visitors and prioritizes. Refers to appropriate executive staff or provides necessary information. 6. Composes, types, and edits correspondence in response to incoming mail, calls, and other situations dictated by job responsibilities. 7. Prepares agenda and collects and distributes materials for meetings and conferences. Transcribes minutes and keeps records of proceedings as required. 8. Coordinates and facilitates executive's calendar(s) to arrange appointments, meetings, and conferences. 9. Recommends actions to be taken on budget expenditures and equipment and supply needs. Directs services, such as maintenance, repair, replenishing supplies, and files. 10. Makes domestic and foreign travel arrangements for executive(s) and department. Prepares and compiles travel vouchers and maintains all travel records. 11. Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled. 12. May participate in interviewing, selection, and training. EDUCATION AND EXPERIENCE Relevant combination of education and experience may be considered in lieu of degree. 1. Associate's degree in business or related field required. 2. Requires seven (7) years relevant experience with a minimum of four (4) years in an executive assistant position or equivalent experience that provides the necessary skills, knowledge, and abilities. 3. Prior insurance experience a plus but not required. 4. Reallocation from the Executive Assistant level to the Sr. Executive Assistant level is based on experience, qualifications and satisfactory performance performing the full scope of the Executive Assistant responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. OTHER SKILLS AND ABILITIES 1. Excellent oral and written communication skills with the ability to compose correspondence. 2. Knowledge of organization, company, and departmental policy and procedures preferred. 3. Excellent working knowledge of computers and company standard software. 4. Excellent organizational skills and ability to prioritize work. 5. Ability to maintain confidentiality on all levels and at all times. 6. Ability to use independent judgment and initiative and to anticipate needs of executive(s) and accomplish tasks without direction. 7. Excellent skills in proofreading documents for spelling, grammar, punctuation, and presentation. 8. Significant ability to establish workflows, manage multiple projects, and meet necessary deadlines while maintaining proper relations between executives, managers, and customers. 9. Ability to manage responsibilities and unexpected pressures/dilemmas. 10. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. 11. Ability to comprehend consequences of various situations and make appropriate individuals aware of same for decision making. 12. Ability to exchange information clearly and concisely and to present ideas, report facts, and other information. 13. Ability to follow complex instructions and to apply instructions and guidelines in the disposition of problems. 14. Ability to use diplomacy, discretion, and appropriate judgment when addressing callers. 15. Ability to perform necessary mathematical computations. 16. Ability to perform other assignments at locations outside the office. ADDITIONAL INFORMATION The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description does not constitute a contract for employment PAY RANGE: Actual compensation decision relies on the consideration of internal equity, candidate's skills and professional experience, geographic location, market, and other potential factors. It is not standard practice for an offer to be at or near the top of the range, and therefore a reasonable estimate for this role is between $54,000 and $90,500. EEO Statement: All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability. Candidates are hired on an "at will" basis. Nothing herein is intended to create a contract.

Responsible for exercising discretion and judgment in assisting one or more executives. Performs executive support tasks which may be highly confidential and sensitive in nature utilizing considerable independent judgment. Performs high-level administrative work, including organizing, scheduling, coordinating, researching, compiling, and exchanging, and sometimes analyzing information for executive(s) and department. Assist in implementing department activities and communications, internal and external. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Coordinates office activities for the executive(s). Prioritizes and follows up on information and requests to and from executive(s). Updates executive(s) on current issues as necessary. 2. Assists in the planning, development, and implementation of department goals. 3. Research, compiles, assimilates and prepares documents. Briefs executive(s) regarding content. 4. Reads and screens incoming correspondence and reports; handles or forwards as appropriate. 5. Receives and screens incoming calls and visitors and prioritizes. Refers to appropriate executive staff or provides necessary information. 6. Composes, types, and edits correspondence in response to incoming mail, calls, and other situations dictated by job responsibilities. 7. Prepares agenda and collects and distributes materials for meetings and conferences. Transcribes minutes and keeps records of proceedings as required. 8. Coordinates and facilitates executive's calendar(s) to arrange appointments, meetings, and conferences. 9. Recommends actions to be taken on budget expenditures and equipment and supply needs. Directs services, such as maintenance, repair, replenishing supplies, and files. 10. Makes domestic and foreign travel arrangements for executive(s) and department. Prepares and compiles travel vouchers and maintains all travel records. 11. Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled. 12. May participate in interviewing, selection, and training. EDUCATION AND EXPERIENCE Relevant combination of education and experience may be considered in lieu of degree. 1. Associate's degree in business or related field required. 2. Requires seven (7) years relevant experience with a minimum of four (4) years in an executive assistant position or equivalent experience that provides the necessary skills, knowledge, and abilities. 3. Prior insurance experience a plus but not required. 4. Reallocation from the Executive Assistant level to the Sr. Executive Assistant level is based on experience, qualifications and satisfactory performance performing the full scope of the Executive Assistant responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. OTHER SKILLS AND ABILITIES 1. Excellent oral and written communication skills with the ability to compose correspondence. 2. Knowledge of organization, company, and departmental policy and procedures preferred. 3. Excellent working knowledge of computers and company standard software. 4. Excellent organizational skills and ability to prioritize work. 5. Ability to maintain confidentiality on all levels and at all times. 6. Ability to use independent judgment and initiative and to anticipate needs of executive(s) and accomplish tasks without direction. 7. Excellent skills in proofreading documents for spelling, grammar, punctuation, and presentation. 8. Significant ability to establish workflows, manage multiple projects, and meet necessary deadlines while maintaining proper relations between executives, managers, and customers. 9. Ability to manage responsibilities and unexpected pressures/dilemmas. 10. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. 11. Ability to comprehend consequences of various situations and make appropriate individuals aware of same for decision making. 12. Ability to exchange information clearly and concisely and to present ideas, report facts, and other information. 13. Ability to follow complex instructions and to apply instructions and guidelines in the disposition of problems. 14. Ability to use diplomacy, discretion, and appropriate judgment when addressing callers. 15. Ability to perform necessary mathematical computations. 16. Ability to perform other assignments at locations outside the office. ADDITIONAL INFORMATION The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description does not constitute a contract for employment PAY RANGE: Actual compensation decision relies on the consideration of internal equity, candidate's skills and professional experience, geographic location, market, and other potential factors. It is not standard practice for an offer to be at or near the top of the range, and therefore a reasonable estimate for this role is between $54,000 and $90,500. EEO Statement: All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability. Candidates are hired on an "at will" basis. Nothing herein is intended to create a contract.

Roland Berger is a global management consultancy for transformation, innovation across all industries, and performance improvement. Founded in 1967 in our home city of Munich, we are one of the leading representatives of our industry, with more than 50 offices and 3,500 dedicated colleagues around the world. What unites us all is the goal of making a positive contribution for our clients and their entire value chain, and harmonizing business and society with a sustainable outlook. The success of Roland Berger is rooted firmly in our values: entrepreneurship, empathy, and excellence. We have built our reputation on the development of "creative strategies that work." Our consulting approach is based on our global network of industry, functional experts who provide our clients with creative and unique solutions, combined with a strong regional presence in the Americas. Job Description The Senior Partner Assistant provides administrative support for Management Team members from various functions at Roland Berger. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and the ability to understand and adapt to business needs. This position is open in our Detroit office and requires at least three days of in-office presence. Responsibilities: Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Proactively supports leaders with internal/external commitments in a fast-paced and client changing environment. Anticipates Management Team member needs Complete timesheets for management team members Coordinates meetings, presentations, and other events and activities Sort/distribute mail and packages Answer incoming office phone calls and direct, as appropriate Greets and directs office visitors Works with building management for issues, such as security and visitor management Arranges office facilities, including scheduling meeting rooms, audio-visual, and catering, as needed Coordinates travel arrangements and prepares and submits expense reports for Partners Researches administrative matters; refers questions and issues to appropriate department for further information and problem resolution Maintains standard documentation, such as organization charts and distribution lists Compiles information and populates PowerPoint presentations and Excel spreadsheets Gathers leader feedback for presentation and spreadsheet correction Prepares and submits client invoices Takes notes and minutes in meetings Provides coverage to other administrative assistants as needed Engages in other corporate processes, as needed Performs ad hoc tasks and project Qualifications Qualifications Required Minimum 6+ years related experience, preferably within professional services and supporting senior executives Bachelor's degree required Strong knowledge of Microsoft PowerPoint, Word, Excel, and Outlook Preferred Strong interpersonal and communication skills with the ability to effectively interact and respond to staff, leaders, and clients in an accurate and timely manner Experience exercising discretion and confidentiality with sensitive company information Ability to quickly and effectively comprehend, compose, and develop general business materials such as correspondence and presentations Keen attention to detail Excellent organizational skills and the ability to handle and prioritize multiple and varied tasks Demonstrates good judgment and takes accountability for decisions and results Must be capable of working independently Willingness to operate in a flexible and ambiguous environment Additional Information Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry, national or ethnic origin, pregnancy (including childbirth, or related medical conditions), marital status, sex, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran status, physical condition, physical or mental disability, health status, political opinion, social condition or background, or any other applicable legally protected characteristics. Roland Berger is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact your recruiter. All your information will be kept confidential according to EEO guidelines. If applying within the US, this role is not eligible for visa sponsorship now or in the future. This role is eligible for additional compensation, and is eligible for an annual bonus. Roland Berger is committed to the health and well-being of our colleagues, as is reflected in our comprehensive total rewards program offered to eligible colleagues. Our comprehensive plan includes medical, dental, and vision coverage, Flexible Spending and Health Reimbursement Accounts, life and AD&D insurance, parental leave, generous paid time off, annual wellness benefit, employee assistance programs and a 401(k) plan.

About Us We are a dynamic organization with a diverse portfolio of ventures, ranging from high-growth business enterprises to impactful charitable foundations. Our CEO is a visionary leader engaged in multiple projects requiring strategic support, efficient execution, and creative collaboration. We are seeking an experienced Executive Assistant with a strong background in marketing to join our fast-paced, purpose-driven environment. Position Overview The Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative support and playing an active role in marketing and communications efforts across various projects. This is a unique opportunity for someone who is equally comfortable in a boardroom, managing logistics, or crafting compelling messages for both business and philanthropic audiences. Key Responsibilities Executive Support Manage calendar, meetings, travel, and correspondence Prepare reports, presentations, and agendas for internal and external meetings Serve as a liaison between the CEO and stakeholders across business and charitable networks Marketing & Communications Assist in developing and executing marketing strategies for business and nonprofit initiatives Coordinate social media, email campaigns, press releases, and promotional materials Manage vendor relationships with designers, agencies, and media contacts Project Management Track progress on initiatives and ensure deadlines and deliverables are met Support the CEO in launching and scaling campaigns, events, and partnerships Conduct market research and competitor analysis for new ventures Brand Representation Maintain a high level of professionalism and discretion when representing the CEO Attend events, networking functions, and public appearances as needed Qualifications 3+ years of experience as an Executive Assistant or similar role supporting C-level executives Strong background in marketing, communications, or brand strategy Excellent organizational and multitasking abilities High level of emotional intelligence, discretion, and professionalism Proficient in Microsoft Office & and marketing tools Exceptional verbal and written communication skills Passion for both business innovation and social impact Preferred Qualifications Experience in health care administration, nonprofit, startup, or entrepreneurial environments Experience in physician services is highly desirable. Ability to travel occasionally and work flexible hours Why Join Us Work alongside a visionary leader on exciting, high-impact projects Opportunity to shape both business ventures and philanthropic campaigns Collaborative, mission-driven culture Competitive salary and benefits package Opportunities for professional growth and development

🌿 Executive Assistant to the CEO 🕘 Schedule: Monday-Friday | 9:00 AM - 5:00 PM 🌱 About Us We are a vertically integrated cannabis company with operations spanning cultivation, processing, and retail. Our mission is to deliver exceptional products and experiences while maintaining the highest standards of quality, compliance, and professionalism. 💼 Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO at our corporate office in West Bloomfield, MI. The ideal candidate will bring cannabis industry experience, exceptional communication skills, and a positive, team-oriented attitude. 📝 Key Responsibilities 🗓️ Manage the CEO's calendar - schedule meetings, calls, and travel. 📧 Draft, proofread, and manage emails and professional correspondence. 🗂️ Maintain both digital and physical filing systems. 🛒 Order and manage office supplies and inventory. 🎉 Assist with planning and scheduling company events and meetings. 📊 Prepare reports, meeting notes, and executive materials as needed. 🔒 Handle confidential information with discretion and professionalism. ⚡ Accomplish miscellaneous administrative and operational tasks as assigned. 🤝 Provide general administrative support to the CEO and leadership team. ⚙️ Qualifications 💼 2+ years of executive or administrative assistant experience 🌿 Cannabis industry experience strongly preferred 🗣️ Excellent written and verbal communication skills 🧩 Strong organizational skills and attention to detail 💻 Proficiency with Microsoft Office and Google Workspace 🔄 Ability to multitask and prioritize in a fast-paced environment 🤫 Professional demeanor and discretion when handling sensitive info 💰 Compensation & Benefits • Competitive salary based on experience • Benefits available • Opportunity to grow within a leading Michigan cannabis company To apply, please apply directly or send your resume and a brief introduction to [email protected]

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities * Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement * Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders * Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination * Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives * Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution * As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services * Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office * Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications * 3+ years of experience supporting senior executives or leadership teams * Experience coordinating office operations, events, or facilities * Strong proficiency with productivity tools (Google Workspace, calendar management systems) * Excellent written and verbal communication skills with ability to interact professionally across all levels * Demonstrated ability to handle sensitive information with confidentiality and sound judgment * Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines * Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) * Experience in a fast-paced startup or technology company environment * Familiarity with expense management tools and human resources technology * Event planning experience, particularly for corporate retreats or customer-facing events * Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: * Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful * Empowering employees to solve problems and work together to make a difference * Providing mentorship and growth opportunities as part of a collaborative team * A flexible work environment with flexible paid time off * Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Job DescriptionUtilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications 3+ years of experience supporting senior executives or leadership teams Experience coordinating office operations, events, or facilities Strong proficiency with productivity tools (Google Workspace, calendar management systems) Excellent written and verbal communication skills with ability to interact professionally across all levels Demonstrated ability to handle sensitive information with confidentiality and sound judgment Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) Experience in a fast-paced startup or technology company environment Familiarity with expense management tools and human resources technology Event planning experience, particularly for corporate retreats or customer-facing events Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful Empowering employees to solve problems and work together to make a difference Providing mentorship and growth opportunities as part of a collaborative team A flexible work environment with flexible paid time off Competitive compensation and benefits, including health, dental, vision, and employer-match 401k Powered by JazzHR 4wEF4lCAY3

Job DescriptionLocation: Livonia, MI Position Type: Part-Time (2030 hours/week), In-Office Compensation: $20-25 per hour Reports To: Chief Operating Officer (COO) Stay Clean Solutions is seeking a highly organized and proactive Executive Assistant to support the COO. This role blends executive support, operational coordination, culture-building, HR administrative assistance, and personal logistics. This position is fully in-office and requires regular local travel with the COO to customer locations, team meetings, supply pickups, and operational tasks. The role begins part-time with the opportunity to expand into full-time based on performance. The ideal candidate is reliable, detail-oriented, discreet, and capable of managing a wide variety of responsibilities with minimal oversight. KEY RESPONSIBILITIES 1. Executive Support Manage and prioritize the COOs calendar, appointments, meetings, and daily tasks. Organize email communication, filter priorities, and draft responses when needed. Attend select client meetings and walkthroughs to assist with notes and logistics. Prepare agendas, meeting notes, follow-up summaries, and task lists. Assist with proposals, reports, and preparation of internal documentation. Maintain strict confidentiality with all company and personal matters. 2. Office, Operations, and Administrative Support Organize and maintain digital files, SOPs, proposals, contracts, and departmental documents. Assist with operational errands such as picking up or dropping off supplies, keys, uniforms, or paperwork. Support site launches, client visits, and field operations with logistical tasks. Manage receipts, reimbursement forms, and expense reports. Support the COO in staying on schedule and maintaining an organized workflow. 3. Culture and Team Support Coordinate birthdays, anniversaries, milestones, recognition items, and team appreciation. Organize small team events, lunches, meetings, and internal communications. Prepare welcome kits and ensure new employees have a positive onboarding experience. Track internal celebrations, key dates, and morale-related initiatives. 4. People Operations (HR Administrative Support as needed) (Administrative support only not responsible for hiring decisions or disciplinary action.) Schedule interviews and manage communication with candidates. Prepare new hire packets, collect documents, and maintain personnel files. Track training requirements, PTO/attendance, compliance items, and missing paperwork. Post job listings and manage applicant flow. Assist with background check coordination and uniform ordering. 5. Personal and Household Support Book personal and business travel, including flights, hotels, and reservations. Manage dry cleaning drop-off/pickup and other errands. Handle personal appointments, reservations, scheduling, and household logistics. Assist with package deliveries, returns, and purchasing personal or household items. Oversee car maintenance, insurance renewals, and service appointments. TRAVEL & MOBILITY REQUIREMENTS Must be comfortable traveling locally with the COO to meetings and customer locations. Must complete regular errands, pickups, and drop-offs as needed. Must have a reliable vehicle and valid drivers license. Mileage or time travel is fully reimbursed. IDEAL CANDIDATE PROFILE Highly organized, dependable, and proactive. Strong written and verbal communication skills. Able to manage both personal and business-related tasks seamlessly. Tech-savvy (Google Workspace, Microsoft Office, mobile productivity apps). High emotional intelligence and composure under pressure. Trustworthy with sensitive information and capable of maintaining discretion. Enjoys a fast-paced environment and can adapt quickly to changing priorities BENEFITS PACKAGE While Part-Time (Pro-Rated): Paid Time Off (pro-rated based on hours worked) Mileage or travel time reimbursement Company-provided laptop/IT setup if needed Eligibility for raises and additional responsibilities Options: 401k, health, dental, & vision insurance Life insurance Company laptop and full IT setup Clear career path SUMMARY This role is designed to significantly increase the COOs effectiveness by managing administrative, logistical, cultural, operational, and personal responsibilities. It is ideal for someone who enjoys variety, responsibility, and being an essential part of a growing leadership team.

Campfire helps manufacturers-particularly Tier-1 automotive suppliers-optimize profitability through Opportunity Management, Forecasting, CPQ, and emerging OEM Recovery and Duty Drawback solutions. We work with CFOs, CROs, and operations leaders at complex, global manufacturing organizations where accuracy, speed, and execution matter. We are a fast-moving, PE-backed SaaS company undergoing significant growth and operational transformation. Join our visionary team and help shape the future of enterprise planning and performance. Job Description Campfire is seeking a high-caliber Executive Assistant to support the CEO. This role is not administrative support in the traditional sense-it is an execution, leverage, and trust role. You will help manage priorities, create leverage, ensure follow-through, and enable the company to move faster with greater clarity. This is a role for someone who thrives in ambiguity, anticipates needs, communicates crisply communicates in a direct and effective way, and can operate with discretion at the board and executive level. Qualifications Executive Support & Leverage Own the CEO's calendar with a strategic lens: prioritize what matters, protect focus time, and eliminate low-value meetings Track action items from meetings and ensure follow-through across the leadership team Organize the operational cadences of the business (weekly, monthly, quarterly and annually) Support the HR and Finance functions in the business HR, People, Office Operations Support Coordinate onboarding (equipment, system access, documentation, scheduling) Assist with benefits administration support, open enrollment coordination, and employee communications Support performance review cycles and people-related initiatives Partner with Finance and HR leadership to ensure accuracy and follow-through on people operations workflows Help reinforce a strong internal culture by supporting employee engagement initiatives and internal communications Support office-related logistics for leadership, visitors, and key meetings Coordinate travel, events, offsites, and in-person meetings as needed Manage vendors and service providers related to office operations Finance Support Assist with accounting activities such as AP, AR as needed Assist with corporate card administration as needed Provide miscellaneous financial support as needed Business & Operational Support Coordinate board meetings: agendas, materials, logistics, and follow-ups Help manage key initiatives across Product, Sales, Finance, and Operations by tracking milestones and dependencies Assist with preparation of board decks, investor updates, and executive-level documents Act as a connective tissue across the organization-ensuring alignment and momentum Communication Serve as a professional, trusted point of contact between the CEO and executives, board members, partners, and customers Handle sensitive communications and confidential information with discretion and professionalism Qualifications Organized with strong judgment and attention to detail Comfortable handling sensitive and confidential information Strong written and verbal communication skills Able to anticipate needs and operate independently with minimal direction High emotional intelligence and professional presence Proficient with modern productivity tools (i.e., Microsoft Office tools - Word, Excel, Outlook, Teams, Zoom) Additional Information We believe this role is best suited for someone who can work in the office four days a week, although this may not be required every week All your information will be kept confidential according to EEO guidelines. We do not accept unsolicited 3rd party resumes.