Executive assistant jobs in Draper, UT

Executive Assistant to the CEO and C-Suite The Executive Assistant provides high-level administrative, operational, and organizational support to the CEO and C-Suite at Sportsman's Warehouse. This role ensures senior leaders are fully prepared, informed, and focused on the highest-impact priorities. The Executive Assistant anticipates needs, manages complex workflows, maintains alignment across teams, and drives consistent execution during a period of organizational change. This position also provides operational support across the CEO's office and direct reports. Essential Duties and Responsibilities: Forward Signals and Proactive Support • Anticipate leadership needs by monitoring business cycles, milestones, and cross-functional dependencies. • Prepare the CEO and C-Suite for upcoming discussions, decisions, and commitments by organizing materials, surfacing risks, and ensuring clarity. • Identify potential issues early and resolve or redirect them before they reach senior leadership. Prioritization and Decision Triage • Filter information, prioritize requests, and sequence work to keep senior leaders focused on the most critical initiatives. • Protect leadership time through clear communication, structured workflows, and firm boundary-setting when appropriate. • Provide concise and relevant information that enables fast and confident decision-making. Operational Excellence and Execution • Manage calendars, meetings, travel, and recurring executive workflows with accuracy and consistent follow-through. • Coordinate preparation for leadership meetings, executive presentations, CEO touchpoints, and other high-visibility discussions. • Track cross-functional commitments and ensure deadlines, owners, and expectations are met. • Produce executive-quality outputs including agendas, summaries, reports, and communication drafts. Board Support • Coordinate all aspects of Board of Directors and committee meetings, including scheduling, agenda preparation, materials distribution, and meeting logistics. • Serve as a primary point of contact for board members and their Executive Assistants, ensuring timely communication, accuracy, professionalism, and discretion. • Manage off-schedule board or committee meetings as needed and ensure all board-related workflows are completed accurately and on time. • Maintain a high standard of responsiveness, confidentiality, and relationship management in all interactions with board members. Office Management & Front Desk Oversight • Directly supervise the Front Desk Receptionist, including workload management, performance expectations, and development. • Expand and oversee office management responsibilities assigned to the Receptionist, such as supply management, visitor coordination, office organization, vendor interaction, and facility support. • Ensure the front desk provides a professional, welcoming, and efficient experience for employees, candidates, and visitors. • Support smooth daily operation of the corporate office by identifying gaps, improving processes, and ensuring consistency in office standards. Emotional Intelligence and Relationship Management • Build trusted relationships at all levels and handle sensitive information with strict confidentiality. • Navigate sensitive interpersonal dynamics with diplomacy, professionalism, and awareness. • Maintain composure and credibility during periods of urgency, change, or ambiguity. Judgment, Business Acumen, and Alignment • Apply strong judgment to determine when to act independently and when to elevate issues. • Understand the retail environment and the dynamics of operating as a public company. • Identify gaps, risks, and misalignment across teams and surface them effectively to support leadership decision-making. • All other duties as assigned Qualifications: • Prior experience supporting a CEO, CFO, or other C-Suite leaders required. • Experience supporting board activities or working with board members preferred. • Demonstrated ability to anticipate needs, prioritize effectively, and manage complex workflows in a fast-moving environment. • Excellent written and verbal communication skills with the ability to synthesize information quickly. • Strong organizational and problem-solving skills with high attention to detail. • Proven ability to manage confidential information with professionalism and discretion. • Experience collaborating across multiple departments and influencing without authority. • Proficiency in Microsoft 365, executive calendar management, and preparation of executive-level presentations and materials. • Experience in a public company strongly preferred. • Retail experience beneficial but not required. Education/Experience: • Bachelor's degree preferred. • Minimum 5-8 years of experience supporting senior executives, with at least one role directly supporting a C-Suite executive (CEO or CFO strongly preferred). Certificates, Licenses, Registrations: None. Supervisory Responsibilities: • Direct supervision of the Front Desk Receptionist, including guidance, task delegation, and performance oversight. • May provide informal leadership to additional administrative support roles as office management responsibilities grow. Work Environment/Physical Demands: The work environment characteristics and physical demands described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is considered sedentary. While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install/move computer equipment The employee may be required to exert up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time Specific vision abilities required by this job include near acuity at 20 inches or less due to computer work While performing the duties of this job, the employee will experience a moderate noise level (i.e. business office with computers, phone, and printers, light traffic) Sportsman's Warehouse is an Equal Opportunity Employer.

The Administrative Assistant is responsible for providing essential support to help achieve overall company goals. This position requires flexibility, strong organizational skills, and the ability to coordinate multiple priorities across departments, including Human Resources, Accounting, Payroll, and Management. The ideal candidate will be detail-oriented, dependable, and able to handle sensitive information with professionalism and discretion. Duties and Responsibilities Answer and direct phone calls to the appropriate departments or staff. Perform general administrative and clerical duties to support daily operations. Maintain confidentiality when handling sensitive company or employee information. Assist with payroll processing and related reporting. Support the hiring process by reviewing applications, managing resumes, and assisting with onboarding new employees. Provide employee assistance related to benefits and general HR inquiries. Support Accounts Payable functions, including data entry and invoice coordination. Prepare and process reports as requested by management. Provide backup support to administrative staff as needed. Perform additional duties and special projects as assigned to support company goals. Qualifications Knowledge of office management systems, procedures, and administrative practices. Excellent time management skills with the ability to multitask and prioritize effectively. High attention to detail and strong problem-solving abilities. Strong written and verbal communication skills; bilingual ability is a plus. Proficiency in Microsoft Outlook, Word, and Excel, with an interest in learning new programs and processes. Ability to work independently as well as collaboratively in a team environment. Must be able to pass a pre-employment background check and drug screening.

Executive Assistant to CEO @ Beagle Salt Lake City, Utah At Beagle, we're helping to build the world's first fully automated insurance carrier. Our parent company, Corgi is rebuilding the $1T+ insurance industry from the ground up using AI. We're not just building a company; we're building infrastructure for the next hundred years. If you've built things from scratch and know what it means to move fast and own outcomes, we want you on the team. We're well-funded and backed by top investors, providing the resources you wish you had when building your own business. We don't care about traditional roles or titles - just that you're smart, proactive, and bring the same founder-level ownership and drive to help us build something massive. Our CEO is driving a massive mission, and we're hiring a world-class Executive Assistant to help make it happen. This isn't a standard admin job. It's a high-impact role at the center of decisions, operations, and execution. What You'll Do Manage the CEO's calendar, inbox, travel, and daily priorities. Ruthlessly protecting time and focus. Act as a key partner: prepare agendas, briefings, follow-ups, and ensure decisions turn into action. Communicate with investors, partners, and internal teams on behalf of the CEO. Clear, polished, and professional. Drive special projects, coordinate strategic initiatives, and keep cross-functional work on track. Maintain strict confidentiality and operate with sound judgment at all times. What We're Looking For 4+ years supporting a CEO, founder, or senior executive in a high-growth or fast-paced environment. Master organizer and multitasker - excellent judgment, prioritization, and attention to detail. Strong communicator - sharp writing skills and executive-level presence. Highly proactive and resourceful - anticipates needs before they're spoken. Comfortable with rapid change, ambiguity, and high expectations. Expectations Monday-Friday, 8AM-6PM (in person) Saturday: 11AM-3PM (in person) Compensation Base: $70,000-$100,000 Benefits kicking in December Free housing available Why Join You'll work side-by-side with the CEO on the most important decisions shaping the company. This role offers unmatched visibility, influence, and growth potential in a company reshaping a $1T industry.

What You'll Do Jobsite Startup Support * Travel to new project locations for 1-3 weeks to reduce startup pressure on construction teams. (roughly 2-6 times per year) * Secure short and long-term housing for crews: research options, meet with landlords, negotiate terms, and finalize agreements. * Assist with move-in tasks such as coordinating furniture, household essentials, utilities, cleaning, etc. * Establish jobsite travel and housing procedures for incoming team members. * Support onboarding logistics for new projects and new hires. Serve as a resource. Both locally and remotely, to remove logistical burdens from project teams. Executive & Operational Support * Manage calendars, meeting prep, follow-ups, and communication for RLW Operation's senior leadership. * Prepare and maintain spreadsheets, trackers, logs, and reports that support operations. * Assist in assembling presentations, packets, and documentation for leadership, team and clients. * Assist in coordinating company events and training sessions. * Perform miscellaneous tasks and data-related work to help the operations team stay ahead. * Build and maintain strong working relationships with project managers, superintendents, field teams, clients and vendors. What Makes You a Strong Fit * Someone comfortable working independently-both in the office and on remote job sites. * A person who enjoys solving problems, negotiating, and figuring things out on the fly. * Strong organization and communication skills. * Ability to travel several times per year for extended (1-3 week) rotations. * A service-minded approach-willing to step in wherever needed to support the division. Required * 3-5 years of experience in administrative, executive support, or office coordination roles * Strong spreadsheet skills (Excel, Google Sheets, formulas, data tracking) * Experience coordinating complex travel for multiple people * Ability to travel at least once per month * Strong communicator who can confidently interact with executives and entry-level craft workers * Comfortable pushing back, following up, and holding people accountable Preferred * Experience in construction, engineering, manufacturing, or other rugged field environments * Familiarity with supporting project-based or field-based teams We are an equal opportunity employer: We do not discriminate based on race, color, national origin, religion, creed, sex, sexual orientation, gender identity, disability, age, genetic information, marital status, military status, membership or activity in a local human rights commission, or status with regard to public assistance, or any other characteristic protected by applicable law. #LI-ER1

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

The Executive Assistant provides high-level, strategic administrative support to the CEO, ensuring effective leadership operations and seamless coordination across the organization. This role manages complex scheduling, communications, and Board relations, serving as a trusted liaison for internal and external stakeholders while advancing Nightingale's vision of a high-impact, self-governing community. The salary for this position is $80,174.00 to $94,323.00 per year. Role and Responsibilities: Proactively manage and optimize the CEO's calendar, meetings, and travel to ensure efficient use of time. Prepare, draft, and refine correspondence, reports, presentations, and other executive materials. Serve as a primary point of contact and gatekeeper for the CEO, ensuring timely and effective communication. Anticipate needs, resolve administrative challenges, and maintain discretion with highly sensitive information. Serve as the main liaison between the CEO and the Board of Managers. Coordinate all Board and Committee meetings, including scheduling, logistics, and materials preparation. Compile reports and documents to produce the Board meeting book within the “OnBoard” platform. Take and distribute accurate meeting minutes and manage follow-up actions. Coordinate travel arrangements for Board members attending in-person meetings. Track and follow up on key initiatives and deliverables, ensuring deadlines are met. Assist with special projects and initiatives as assigned by the CEO. Support cross-department collaboration to advance organizational priorities. Maintain strict confidentiality and handle sensitive information with discretion. Qualifications and Education Requirements: Minimum bachelor's degree. Minimum 3 years' experience supporting C-level executives. Excellent communication, organizational, and multitasking skills. High degree of professionalism, discretion, and emotional intelligence. Strong proficiency in Microsoft 365, Teams, and virtual collaboration tools. Ability to work independently, align with self-governance, and adapt to changing priorities. All new hires are required to attend New Collaborator Orientation (NCO) in Salt Lake City, Utah . The College will pay for travel and lodging accommodations . Nightingale's commitment to diversity and inclusion is reflected both in our learners and collaborators because we believe the best outcomes for learners from underserved and diverse populations are achieved through collaborators with similar backgrounds and cultures. Nightingale College is an equal opportunity employer. Our Mission (not just words on the wall, we live it, love it, and daily contribute to it): With the primary focus on higher learning in healthcare professions, Nightingale College contributes to elevating education, health, and employment systems through facilitation of academic achievement, personal growth, and professional development of its learners, alumni, and collaborators, while serving diverse communities. At Nightingale College, our Innovative Education model helps transform rural health landscapes through our blended-distance learning platform. Every person involved with Nightingale College helps to change the lives of our learners, our communities, and ultimately the world by adding to the quality of healthcare. We are proud to have graduated over 3,400 nurses serving communities in need. We are serious about our outcomes and have a little bit of fun getting there. The professional and personal development of our learners and our collaborators is our company's foundation. Not only do we develop strategies that promote a positive work-life integration, but we also create an environment that invites you to become an expert in your field, be it through higher education or professional development. Put simply, we elevate employment, elevate health, and elevate education. We're so happy that you've found us!

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

In an era where the world is rapidly advancing towards a cleaner future through decarbonization, Energy Exemplar's mission lies in ‘Empowering Transformative Energy Decisions'. Founded in 1999 in Adelaide, Australia, our award-winning software portfolio encompassing the modeling and simulation platform PLEXOS , Aurora, and Adapt2, is trusted by innovative organizations across the globe. Through our technology and people, we strive to enable stakeholders from across the entire energy value chain to revolutionize the energy ecosystem and to collaboratively plan and execute for a sustainable energy future with unprecedented clarity, speed, and innovation. Our impact is global and is being recognized across the industry. Some of our recent accolades include: SaaS Company of the Year (2025) - Global Business Tech Awards. Environmental Impact Award (2025) - E+E Leaders Awards. IPPAI (Independent Power Producers Association of India) Power Awards (2025) - Winners Finalist: Platts Global Energy Awards (2024) - Grid Edge category Finalist: Reuters Global Energy Transition Awards (2024) - Technologies of Change Top 50 Marketing Team (2024) - Voted by the public at the ICON Awards. How We Work Energy Exemplar is growing fast around 30% year on year and, that growth is driven by how we work. We trust our team to deliver great results from wherever they work best, whether that's at home, in the office, or on the move. We're a global team that values ownership, integrity, and innovation. You'll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role. Our four core values, Customer Success, One Global Team, Integrity & Ownership, and Innovation Excellence aren't just words. They show up in how we collaborate, how we solve, and how we grow together. Position Overview The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance & Culture function's global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders. Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity - thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation. Key Responsibilities Executive Partnership & Support Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization. Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight. Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy. Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity. Anticipate the CPO's needs, acting with initiative and independence to resolve challenges before they arise. Program and Project Leadership Value Creation Initiatives (VCI): Lead all VCI reporting and planning activities within a PMO framework - tracking deliverables, dependencies, and progress across global Performance & Culture initiatives. Inclusivity Program: Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities. Vista Reporting: Collaborate with the Global Performance & Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission. Board Reporting: Own and manage the delivery of Performance & Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines. Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence. Operational Excellence, Continuous Improvement & AI Enablement Maintain disciplined operating rhythms for the CPO and the Performance & Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones. Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity. Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making. Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance & Culture function. Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution. Key Competencies and Attributes Confidentiality & Trust: Maintains impeccable discretion and integrity at all times. Proactivity: Anticipates needs, takes initiative, and identifies improvements before being asked. Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision. Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity. Global Mindset: Navigates international teams and cultural nuances with empathy and understanding. Attention to Detail: Produces consistently accurate, polished, and professional deliverables. Continuous Improvement: Constantly seeks smarter, more efficient ways to operate and deliver impact. AI & Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving. Operational Rigor: Brings structure, process discipline, and accountability to all work. Collaboration: Builds strong, trusted relationships across functions, levels, and geographies. Follow-Through: Ensures every task and commitment is completed to the highest standard. Qualifications Bachelor's degree or equivalent professional experience. Interest in supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment is preferred. Experience managing complex global calendars and multi-stakeholder communications. Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters. Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus). Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools. Experience using AI and digital productivity tools to improve workflows is highly desirable. Exposure to a global Performance & Culture, HR, or business transformation function is an advantage. You must be located in Adelaide, SA, Australia or Salt Lake City, UT to be considered for this position. Energy Exemplar is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds, experiences, identities, and abilities. Please let us know if you require accommodations at any stage of the recruitment process-we're here to support you in showcasing your full potential. Energy Exemplar respects your privacy and is committed to protecting the personal data you share during the recruitment process. This Candidate Privacy Notice explains how we collect, use, and protect your personal information when you apply for a role with us.

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, executive level administrative support to organizational executives such as Managing Directors and North America Directors for Temporal Affairs. Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment. Required: • Bachelor's Degree and 3+ years related experience, or any combination of equivalent education and related experience totaling at least 7 years • Comprehensive administrative support working knowledge • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures Key Skills include the ability to: • Communicate professionally at an advanced level in writing and verbally. • Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents. • Provide advanced research, analytical, and data summation support. • Take standard processes and procedures and adapt to address complex problems and find less obvious solutions. • Interact and work with others at and advanced level and in a productive and professional way. • Work with sensitive and highly confidential information. • Operate and maintain standard office equipment. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment. Preferred: • Previous experience supporting executive level leaders Typical responsibilities include but are not limited to: • Leading lower level employees through training, mentorship and/or day to day direction (not a people manager role) • Proactively anticipating future needs and making recommendations • Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met • Assisting with budget preparation and control activities including monitoring project or department/area budgets • Performing research, analyzing information, and making recommendations based on findings • Compiling complex data/information from a variety of sources to compose, edit and prepare memos, correspondence, documents, reports, agendas, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms. • Taking meeting minutes and managing meeting documentation • Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders • Managing email in-box(es) of assigned leader(s) to agreed level • Making travel arrangements • Presenting at meetings • Supporting office resiliency operations and response (emergency response) • Planning, organizing, and executing large meetings, conferences, and other events • Screens telephone calls, written correspondence, and visitors • Acting as an administrative liaison between senior leadership and other key leaders both internally and externally. • Providing support within an environment of strict confidentiality

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Company BrainStorm (********************** is a B2B SaaS company that drives digital adoption and organizational change for outstanding companies around the world, including PepsiCo, American Express, Land O'Lakes, Inc., Mattel, Inc., Panasonic, Merck Company, and more. BrainStorm thrives on a dynamic and fun-loving atmosphere, paired with a steadfast commitment to excellence. Our high-performing team is composed of self-starters who play a pivotal role in driving our success. Once we walk through the door, it's definitely ‘Go Time'. Opportunity BrainStorm is seeking an Executive Administrative Assistant to provide exceptional support for two key members of our executive team. This role is essential to keeping our fast-moving, high-impact environment running smoothly. You'll be the go-to person for coordination, communication, and execution, all while bringing your own creative flair and tech-savvy mindset to the table. This role is deeply integrated into the daily rhythm of our principals' work and personal lives, we're looking for someone whose presence elevates both. If you're organized, proactive, and thrive in a dynamic setting, we'd love to meet you. Responsibilities include: Manage complex calendars, meetings, and travel logistics with precision Represent executives with professionalism to internal and external stakeholders Prepare and polish correspondence, reports, and presentations Own office management tasks with speed and accuracy Handle sensitive information with absolute confidentiality Help plan company events and team-building activities Proactively streamline processes by spotting gaps, and executing changes where appropriate Support executives with select personal assistant tasks, maintaining discretion and professionalism at all times Qualifications: Exceptionally organized and deadline-driven Strong communicator with excellent people skills Self-starter with a high sense of ownership Comfortable with technology, including AI tools and modern productivity platforms Creative eye for branding and presentation design is a must 1-5 years' experience in executive-level administrative support is a plus Bachelor's degree preferred BrainStorm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Medical, dental, 401k, and other benefits are included. The position is available in the American Fork, UT office. BrainStorm Inc is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complimentary.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Executive Assistant Senior - Enterprise Leadership Team provides full-time executive-level administrative support to the Chief of Staff to the President and Chief Executive Officer. This highly visible position directly interacts with internal and external contacts on behalf of the Office of the President and CEO and senior leaders of Intermountain Health. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief of Staff, leaders on the Enterprise Leadership Team, and the System Board of Trustees in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities includemanaging executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located downtown Salt Lake City, Utah and requires in-person attendance 50-75% of the** **time.** Under the direction of Intermountain Health's AVP and Chief of Staff, this caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. Caregiver works as a competent member of the team, willingly providing partnership support when appropriate, and actively supporting team goals. **Minimum Qualifications** + Demonstrated experience supporting an executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated experience as valuable team player + Demonstrated efficiency in project coordination, tracking actions and outcomes **Preferred Qualifications** + Bachelor's degree + Experience with events coordination and planning + Experience working in a matrixed healthcare setting + Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others) **Competencies** + Trustworthy with items of a confidential nature + Critical thinker + Nimble - able to prioritize and pivot + Detail and action oriented + Strong execution skills and impeccable follow-through + Proactive and anticipates needs of leader (e.g., necessary meeting prep, logistics, follow-up communications, etc.) **Physical Requirements:** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.

Job DescriptionSalary: About the Role: Crewe Advisors is looking for a proactive, organized, and detail-oriented Executive Administrative Associate to join our Salt Lake City office. In this role, you will be an essential part of ensuring a high-quality experience for both employees and clients of the firm. You will provide executive-level support, assist with operational tasks, and contribute to client service excellence. Responsibilities: Executive Administrative Work: Manage complex calendars for senior leadership, including scheduling meetings, resolving conflicts, and prioritizing commitments Coordinate logistics for internal and external meetings: prepare agendas, take minutes, and track follow-up actions Arrange travel, including flights, accommodations, and ground transportation Process expense reports, invoices, and vendor payments in compliance with company policies Operations Administrative Work: Answer and direct all communication made to the main phone line and email boxes Collect and distribute mail for the firm Manage office supplies and snacks for all firm locations Reception support as needed, including greeting visitors and setting up/cleaning up conference space for meetings Client Services Provide backup support in Client Servicing function for Client Services Associates Provide white-glove customer service to clients on accounts and other various needs. Utilize CRM for task/project management and team support Various projects and tasks as needed to support teams in providing an excellent client & employee experience Uphold confidentiality and professionalism in all interactions Qualifications: Bachelor's Degree preferred Experience in corporate operations or administrative support role preferred Project / process management skillset Proactive time management skills Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to thrive in a collaborative team environment Proficiency in Microsoft Suite (Outlook, Excel, Powerpoint, Word, etc.) & Adobe Experience with CRM software and data management About the Company: Crewe Advisors is a comprehensive wealth advisory firm founded to serve the needs of high net worth and ultra-high net worth individuals and families. Our team of seasoned professionals work to achieve our clients long-term objectives by addressing all aspects of our clients financial affairs including investment management, estate planning, tax planning, wealth transfers, and succession planning. Our vision is to be the most innovative, agile, and comprehensive Wealth Advisory firm headquartered in Utah.

Responsible for proactively meeting the administrative support needs of the Engineering leadership & their team. This role involves scheduling and calendar maintenance of executive calendars, takes the initiative to engage with team members and other executive and administrative assistants to solve problems, gather needed information, and generally does everything required to enable leaders to be efficient, communicate effectively and have fun in their work environment. This role is also required to be in the eBay Salt Lake City, UT / San Jose, CA office as needed to support the leader, team and organization. You will: Manage the Leaders' calendars extensively, including organizing internal and external meetings across multiple time zones & locations. Follow up on requests to ensure they are handled, leave no balls dropped on the floor! Strive to deeply understand the team's goals, and work to ensure that their time is organized accordingly. Manage financial administration, e.g. processing POs & invoices (possible). Event planning and coordination of team off-sites/events both onsite and offsite Communicate with internal & external parties, while exhibiting the highest degree of professionalism. Assist in the preparation of presentation or meeting materials. Ensure email lists, org charts and other administrative systems are regularly maintained and current. Inform the Leader of employee updates and milestones (reviews, anniversaries etc.). Be involved in special or other ad-hoc projects as required, as well as miscellaneous tasks, occasionally these will be personal in nature. Compile & edit briefing materials and synthesize this information into executive summaries with key business & communication insights. Work with the San Jose EA team to execute on local priorities & events. Exercise absolute discretion at all times. Coordinate Travel and Expense reports You are: An experienced Exec Assistant with 10+ years' experience in a technology organization supporting multiple Senior Director or VP levels. Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to multi-task. An individual who seeks information beyond what is plainly presented to you, with an aim to understanding the team's goals & actively finding ways to be helpful in executing these goals. Enthusiastic and eager to help wherever you can, and do whatever it takes to ensure progress, while being friendly, collaborative and approachable. Superb at communicating with great written and verbal communications skills with the ability of capturing complex concepts & conveying them in simple, meaningful language. Able to compile clear and concise briefing materials. Able to perform well in a highly dynamic, rapidly changing environment. Knowledgeable with Microsoft Office/Google Suite & Outlook Able to interact with senior level executives and all levels of the organization. Aware of maintaining confidentiality & the use of discretion. Self-directed, take initiative & proactive with excellent project management skills. Someone who thrives in a fast-paced atmosphere Potential for limited availability outside of normal working hours Ability to work well Under pressure

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: * Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. * Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. * Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. * Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. * Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. * Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. * Prepares and distributes minutes of meetings. * Assists in the organization of large group events * Provides support within an environment of strict confidentiality. * May administer internal and external purchasing, deposits, and other financial matters * May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status. Required: * Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. * Advanced communication skills both verbally and in writing * Advanced research, analytical, and data summation abilities * Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook * Excellent interpersonal skills * Ability to work with sensitive and highly confidential information * Strong independent analysis and good judgment * Broad knowledge of the organization's structure, functions, and key personnel * Working knowledge of Church doctrine, policies, and procedures. * To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

This position provides executive level administrative support to Intermountain Health's Chief Nursing Executive and President of Children's Health. This highly visible position directly interacts with internal leaders and members of the community on behalf of their executive. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief Nursing Executive and President of Children's Health and leaders on her team in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include managing executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located Salt Lake City, Utah and requires in-person attendance 50-75% of the time. Worksites may vary between Key Bank Building (downtown Salt Lake City) and Primary Children's Hospital Salt Lake.** **Essential Functions** + The Executive Assistant - Senior, ELT proactively anticipates needs to support a variety of administrative functions for the President, Executive Vice President, Senior Vice President, and/or other leaders in the Office of the CEO in a time sensitive, accurate, and confidential nature using discretion and tact. + Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours. + The Executive Assistant - Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s). + This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals. **Skills** + Team Support + Meeting Facilitation + Answering Telephones + Office Administration + Communication Work + Communication + Interpersonal Communication + Leadership + People Management + Organizing Meetings + Meeting Management + Organizing **Required Qualifications** + Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support. + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated efficiency in project coordination, tracking actions and outcomes + Demonstrated experience as valuable team player **Preferred Qualifications** + Bachelor's degree. + Experience with events coordination and planning. + Experience working in a matrixed healthcare setting. + Leadership experience (e.g. providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others). **Physical Requirements:** **Physical Requirements** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Intermountain Health Primary Childrens Hospital, Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.