Executive assistant jobs in Great Falls, VA - 896 jobs

Malaria No More (MNM), a global nonprofit, envisions a world where no one dies of a mosquito bite. Nearly twenty years into our mission, our work has contributed to historic progress toward this goal. Now, we're mobilizing the political commitment, funding, and innovation required to achieve what would be one of the greatest humanitarian accomplishments-ending malaria within our generation. Position Overview Malaria No More is seeking an experienced Senior Executive Assistant to support our incoming Chief Executive Officer (CEO). This role is ideal for a proactive, trusted partner who excels at managing complex calendars, navigating multiple time zones, and serving as a thoughtful executive liaison for a senior leader with a highly external-facing role. The new CEO brings deep experience in the U.S. Government and international development, and this position will work closely with the senior leaders of our organization, members of our Board of Directors, donors, and external partners. Candidates with experience supporting executives at the U.S. Agency for International Development, the U.S. Department of State, global nonprofits, multi-lateral institutions, or similar environments are encouraged to apply. Key Responsibilities Manage the CEO's complex calendar, including domestic and international in-person and virtual meetings across multiple time zones; Strategically triage and prioritize requests, schedule high-level meetings, and resolve conflicts proactively; Serve as a primary point of contact for the CEO for internal and external stakeholders; Coordinate the CEO's domestic and international travel, including itineraries, logistics, and briefing materials; Support administrative tasks, such as expense reports, invoices, and routine documentation; Produce clear, well-written materials with a high standard of professionalism; Support the CEO's preparation for Board meetings, executive leadership meetings, and external engagements; Track follow-ups and action items to ensure commitments are executed; Handle sensitive and confidential information with discretion and professionalism; and Provide general administrative support as needed, in coordination with the MNM Operations team. Qualifications: At least seven years of experience, including at least three supporting senior executives full-time, ideally at the C‑suite or CEO level; Experience in international development, Federal or State government, policy, and/or mission‑driven organizations strongly preferred; Demonstrated ability to manage complex calendars, competing priorities, and sensitive information and correspondence; Exceptional organizational, communication, and judgment skills; High level of professionalism, discretion, and emotional intelligence; and Comfort with working in a hybrid environment with regular in‑office presence. Hybrid role based in the Washington, D.C. metropolitan area; Regular in‑office presence and the flexibility to support executive schedules; and Occasional early mornings or evenings to accommodate international time zones. Salary&Benefits: Salary range: $90,000 - $115,000, commensurate with experience; Competitive benefits package; and Opportunity to work closely with senior leaders on mission‑driven, global work. To Apply Please submit your résumé and cover letter. Applications will be reviewed on a rolling basis. #J-18808-Ljbffr

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role. As an Executive Assistant supporting multiple litigators, you will play a key role in managing the operations of a dynamic and fast-paced team. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data. Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the Litigation team. Responsibilities and Duties: Partner Support Monitors and manages phone calls, emails, and correspondence with professionalism and urgency. Manages and coordinates schedules, arranges travel logistics, and updates calendars. Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation. Prepares presentations for speaking engagements and events. Client Support Directs engagement with clients and external colleagues, including expert witnesses and co-counsel. Coordinates client matters, engagement letters, billing rates, statements, etc. Prepares and edits client correspondence. Maintains filing systems and projects, manage action items. Other Duties Handles e-filing in district and state court systems. Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with various vendors. Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records. Participate in other activities as needed. Knowledge, Skills and Abilities: A four-year college degree is preferred but not required. Eight to ten years of executive-level work experience supporting senior level leader(s) in a legal department within a similarly sized, multi-office professional services organization. Litigation experience is required. Strong executive management and administrative skills include word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals. Strong proofreading skills, organizational skills, grammar and attention to detail are essential. Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients. Able to work with limited direction and supervision. Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, personnel, clients and vendors. Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters. Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables. High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required. Knowledge of Aderant and iTimekeep desired but not required. This is a hybrid role and will require on-site presence 3-4 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $85,000- $110,000 with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Yutori Method™ is managing the recruitment for this role. This is a full-time, hybrid role based in Washington, DC. About The Company A modern luxury consumer services brand founded on the belief that self-care should be thoughtful, elevated, and human. Under the leadership of their Founder & CEO, the brand has grown into a trusted name known for its attention to detail, strong culture, and community-driven approach. Beyond the core business, the CEO is also expanding into writing, thought leadership, and new ventures-creating the need for a trusted assistant who can bring order, continuity, and calm across both professional and personal priorities. The Opportunity This is a highly personal Executive / Personal Assistant role supporting the CEO directly. You will serve as a true extension of the CEO-protecting her time, keeping priorities organized, and ensuring nothing important falls through the cracks so she can focus on her highest-impact work. Because this role sits at the intersection of business, creative work, and personal life, a high level of emotional intelligence, discretion, sound judgment, and personal chemistry is essential. This is not just about execution-it's about trust, anticipation, and being a steady, capable presence behind the scenes. Why This Role Is Exciting Work one-on-one with a founder-CEO in a role built on trust, autonomy, and long-term partnership Be the person who protects time, reduces cognitive load, and keeps everything running smoothly Support meaningful creative work, including writing and thought leadership Play a central role in organizing both business and life logistics Bring your strengths in organization, writing, systems, and communication to a role where they truly matter Join a brand rooted in care, culture, and intentional growth The Right Fit This role is ideal for someone who is genuinely excited about being the engine behind the scenes-supporting both business and personal priorities with equal care-and who understands how to move fluidly between the two while protecting non-negotiables like focus time, boundaries, and trust. You are someone who: Is deeply motivated by enabling a CEO to do her best work through organization, follow-through, and thoughtful time protection Leads with emotional intelligence, discretion, and professionalism, and values strong personal chemistry in close working relationships Is calm, proactive, and anticipates needs without constant direction Enjoys supporting creative work while staying highly organized and detail-oriented Is a strong written communicator and comfortable drafting, organizing, and refining content Is energized by managing thought leadership and personal brand efforts, including social media presence and content coordination Feels confident using modern tools to stay organized and efficient, including project management systems, scheduling platforms, documentation tools, and AI-powered workflows Enjoys building and maintaining clean systems, processes, and documentation that others can easily follow Is curious about or experienced with creative and media-related tools such as social media management platforms, podcast or video tools, and content workflows Is comfortable navigating technology day-to-day and helping keep systems organized and up to date Brings a global or multilingual perspective, with interest or experience in Spanish and/or Portuguese being a plus Is seeking a long-term, trusted role built on reliability, discretion, and consistency Job Responsibilities 1.Supporting the CEO Manage CEO's calendar, inbox, and priorities with a strong emphasis on time protection Act as a gatekeeper and point of contact, handling communications with discretion Coordinate travel, expenses, and day-to-day executive administration 2.Systems and Project Management Build and maintain simple systems for task tracking, projects, and follow-through Support major initiatives including product launches and strategic projects Document workflows and processes to ensure continuity and clarity 3.Personal Assistant Support Manage personal scheduling, logistics, errands, and life administration Coordinate hosting, social events, and personal commitments Support EO-related activities and board involvement 4.Thought Leadership and Personal Brand Protect writing and creative time through calendar blocking and accountability Support book projects through scheduling, research, and coordination Manage outreach, scheduling, and follow-up for speaking and brand opportunities Support social media posting, content organization, and coordination with vendors Requirements 2+ years in a personal or executive assistant role 3+ years of administrative and project management experience Valid driver's license and own car Must be authorized to work in the U.S. without sponsorship Logistics and Compensation Location: Washington, DC Work environment: hybrid, 3 days in office per week and 2 days flexible (remote or running errands) per week Hours: Monday-Friday, 9:00 AM - 5:00 PM EST (flexibility required) Start date: February 15, 2026 Salary: $75,000 - $90,000 Benefits: Comprehensive benefits package shared with finalists

Executive Assistant to Senior Leader Temp-to-Hire | Hybrid | Washington, DC LHH is partnering with a nonprofit organization to identify a highly skilled Executive Assistant to support a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity. This role requires exceptional judgment, discretion, and the ability to anticipate needs several steps ahead. The Executive Assistant will serve as a trusted partner to the executive and collaborate closely with senior leadership and internal stakeholders. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid Compensation $32-45 per hour (temp) Estimated conversion salary: $80,000-$90,000, depending on experience Key Responsibilities Manage and prioritize a high-volume, complex calendar Act as a liaison between internal teams and external stakeholders (e.g., board members, donors, partners) Provide hands-on support during meetings, events, and engagements Prepare daily and weekly schedules, agendas, and briefing materials Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate records Draft correspondence and conduct research as needed Manage document organization and filing Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years of experience supporting a senior or C-level executive preferred Strong written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Exceptionally organized with the ability to manage multiple priorities Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

The Ford Agency is now recruiting for a top-notch Executive Assistant with C-Suite support experience to support a busy Executive of a trade association located in downtown, DC. This is a busy role supporting a visible executive and is a great opportunity for an experienced EA with strong communication and project management skills. This is a hybrid role and an excellent environment with room for professional growth! Responsibilities Include: Maintain complex calendars and travel planning Prepare and proofread correspondence and other documents Plan and manage logistics for Board meetings and other leadership events Track email correspondence and identify key logistics Serve as Office Manager, ensuring smooth operations of the DC office Qualifications Include: 5 years' of demonstrated experience supporting C-Suite executives Expert Outlook scheduling skills, along with general MS Office proficiency Strong prioritization skills and the ability to anticipate and plan for scheduling disruptions Strong attention to detail, organization, and written and verbal communication skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

The Choice is seeking an Executive Assistant for our client- a youth advocacy coalition that is dedicated to ensuring DC children and youth grow up safe, resilient, powerful, and heard. This position will support the Executive Director. This organization is highly mission-driven and we are looking for someone who would truly thrive and enjoy working for their mission. Position type: This position is a newly created role in the organization. The Choice will be employing this position on a temporary basis. The organization would like to see if it is a good fit, and there could be potential for permanent hire in the future. In office requirements/schedule: The organization is hybrid and based in downtown DC. 2 days a week required in office (Either Tues/Wed or Tue/Thurs likely) Salary: this is an hourly role, $38 an hour Qualifications At least 5-7 years of experience supporting executives, preferably in a nonprofit, advocacy, or policy environment. Experienced in Google Suite highly preferred Strong scheduling skills are a must Polished written and verbal communication skills, with proven ability to draft professional correspondence and meeting notes. While not required, an interest and excitement to support the mission is highly preferred Key Responsibilities Manage the Executive's calendar, schedule, and local meeting travel, ensuring smooth daily operations. Screen, prioritize, and manage email correspondence on behalf of the Executive. Anticipate needs, draft responses, and ensure timely follow-up. Organize and coordinate meetings, including programmatic convenings, leadership team meetings, funder briefings, and external stakeholder engagements. Prepare briefing materials, agendas, and talking points. Attend meetings, arrange for transcripts and detailed notes, and track follow-up actions. Coordinate logistics for quarterly Board meetings and committee calls. Prepare and distribute board packets and materials in collaboration with senior leadership. Record and maintain official board minutes.

Ennoble Care is a respected provider of community-based primary, palliative, and hospice care services. Guided by the mission, "To Care Is An Honor," our team is dedicated to delivering exceptional care and support to patients and families. With licensed clinicians across New York, New Jersey, Maryland, DC, Virginia, Georgia, Oklahoma, and Kansas, Ennoble Care is committed to ensuring compassionate and high-quality care for those we serve. Position Summary The Executive Assistant provides high-level administrative support to the C-Suite team, with primary support to the Chief of Staff and CFO. This role is critical to keeping executives organized, informed, and focused on strategic priorities. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities in a fast-paced healthcare environment. You will serve as a trusted partner to leadership, handling sensitive information with discretion and ensuring seamless day-to-day operations. Key Responsibilities Calendar & Schedule Management • Manage complex calendars for multiple executives, prioritizing and scheduling meetings • Coordinate internal and external meetings, including room bookings and video conference setup • Anticipate scheduling conflicts and proactively resolve them • Prepare executives for meetings with agendas, briefing materials, and relevant documents Meeting Support & Follow-Up • Attend key meetings and take detailed notes • Track action items and follow up with responsible parties to ensure completion • Prepare meeting recaps and distribute to stakeholders • Maintain action item tracker and provide regular status updates to executives Travel & Expense Management • Book travel arrangements including flights, hotels, rental cars, and ground transportation • Prepare detailed travel itineraries • Process and reconcile expense reports in a timely manner • Ensure travel and expenses comply with company policies Communication & Correspondence • Draft, proofread, and edit emails, memos, and presentations on behalf of executives • Serve as a liaison between executives and internal/external stakeholders • Handle confidential and sensitive information with discretion • Screen and prioritize incoming communications Administrative Support • Prepare documents, reports, and presentations • Maintain organized filing systems (digital and physical) • Coordinate with other departments on cross-functional initiatives • Handle ad-hoc projects and requests as needed Office Reception (Arlington) • Serve as the welcoming presence at the front of the Arlington office • Greet visitors, clients, and vendors • Receive and manage packages and deliveries • Coordinate visitor access with building management • Maintain a professional and organized reception area Qualifications Required • 3+ years of experience as an Executive Assistant supporting senior leadership or C-Suite executives • Exceptional organizational skills and attention to detail • Strong written and verbal communication skills • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Experience managing complex calendars across multiple executives • Experience booking travel and processing expense reports • Ability to handle confidential information with discretion and professionalism • Proactive mindset with ability to anticipate needs and solve problems independently • Ability to work in-office in Arlington, VA Preferred • Experience at a management consulting firm (McKinsey, Bain, BCG, or similar) • Experience in healthcare, professional services, or fast-paced growth environments • Experience supporting multiple executives simultaneously • Familiarity with project management tools (Asana, Monday, etc.) • Experience with virtual meeting platforms (Zoom, Teams, Google Meet) • Notary public certification or willingness to obtain What Success Looks Like • Executives arrive at meetings prepared and on time • Action items from meetings are tracked and completed without reminders • Travel runs smoothly with no last-minute surprises • Expense reports are submitted accurately and on time • Executives can focus on strategic priorities because administrative operations run seamlessly What We Offer • Competitive salary • Comprehensive health, dental, and vision insurance • 401(k) with company match • Paid time off and holidays • Direct exposure to executive leadership and strategic decision-making • Opportunity to grow with a rapidly expanding healthcare organization How to Apply Interested candidates should submit a resume and cover letter highlighting their experience supporting senior executives, managing complex calendars, and handling travel and expense management.

IDR is seeking a Executive Assistant to join one of our top clients for an opportunity in Fort Meade, MD. This role supports senior military personnel with scheduling, coordination, and document management in a fast-paced environment. The organization specializes in command operations and requirements management. Position Overview for the Executive Assistant: Handle scheduling, interviews, and calendar coordination for senior military personnel. Assist with document management, requisitions, and distribution of supplies. Coordinate recruiting events and advertising within command spaces. Work closely with MS Office applications, particularly Word, Excel, PowerPoint, and Outlook. Onsite position requiring excellent organizational and communication skills. Requirements for the Executive Assistant: At least 2 years of experience in an executive support role. Well-versed in recruiting events and advertising in command environments. Excellent oral and written communication skills. Knowledgeable and experienced in working with common MS applications. Bachelor's degree required. $80,000-$85,391

The Executive Assistant (EA) provides comprehensive administrative, operational, and analytical support to the CEO. This role goes beyond traditional administrative functions, serving as a strategic partner who supports enterprise data initiatives, program performance oversight, and interagency coordination. The Executive Assistant ensures the CEO is equipped with the insights, documentation, and operational clarity needed to drive organizational outcomes, optimize resources, and execute mission objectives. The ideal candidate is exceptionally organized, highly analytical, and skilled in communication-capable of managing executive priorities while leading data-driven initiatives that enhance decision-making and organizational effectiveness. Key Responsibilities Executive Administrative Support Manage executive calendars, high-priority communications, meeting logistics, travel arrangements, and sensitive scheduling requirements. Prepare executive-level briefings, presentations, correspondence, decision packets, and meeting agendas. Screen and prioritize incoming communications, ensuring timely response and appropriate routing. Maintain organized digital records, files, compliance documentation, and mission-critical materials. Advanced Analytical & Data Initiative Support Lead enterprise data initiatives by developing, optimizing, and maintaining advanced analytical models, dashboards, and visualization tools that deliver actionable insights and support mission performance. Manage full lifecycle analytical projects-data collection, validation, interpretation, reporting, and implementation-ensuring results directly inform executive decision-making. Financial, Budget & Procurement Analysis Oversee budget and contract analytics through financial modeling, variance analysis, and performance tracking to assess spending efficiency, obligation rates, and program execution. Review procurement documentation (task orders, funding requests, contract modifications, interagency agreements) to ensure compliance, fiscal integrity, and alignment with executive and program goals. Operational Coordination & Program Support Coordinate across internal teams, contractors, and interagency partners to optimize data sharing, maintain information accuracy, and ensure alignment on program deliverables. Track program milestones, project timelines, and strategic initiatives to ensure executive visibility and prompt action where required. Support executives during high-priority meetings, interagency engagements, and mission-focused activities by compiling materials, capturing decisions, and managing follow-up actions. Communication & Stakeholder Engagement Draft, edit, and prepare polished executive correspondence, memos, policy summaries, and action items. Serve as a professional liaison between executive leadership and internal/external partners, ensuring consistent, accurate information flow. Support executive participation in boards, committees, interagency groups, and program reviews by preparing materials and synthesizing discussion outcomes. Team Leadership & Analytical Mentorship Provide guidance to junior analysts by establishing analytical standards, promoting methodological consistency, and supporting the development of high-quality deliverables. Foster a culture of continuous improvement by encouraging innovation, data accuracy, and best practices across analytical workflows. Required Qualifications 5+ years of experience as an Executive Assistant, Analyst, Program Coordinator, or similar role. Solid understanding of financial analysis, budgeting, procurement processes, and contract documentation. Excellent written and verbal communication skills with the ability to prepare high-quality executive documentation. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency with productivity suites (Microsoft 365, Google Workspace) and analytical tools (Power BI, Tableau, Excel, etc.). Must possess an active Secret (or TS/SCI) security clearance or be eligible to obtain one. Preferred Qualifications Experience working in government, public-sector programs, aviation, emergency management, defense, or complex operational environments. Familiarity with procurement regulations, interagency agreements, or contract management processes. Experience mentoring junior staff or managing small analytical teams. Project management or data analytics certifications (PMP, CAP, Tableau, Power BI, etc.). This position does not offer relocation assistance; local candidates are preferred. Core Competencies Executive-level communication and professionalism Advanced analytical and problem-solving capabilities Strategic thinking and operational awareness High discretion and confidentiality Strong relationship management and collaboration skills Ability to perform under pressure and adapt to rapidly changing priorities

To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Lead complex/difficult and moderately varied tasks of considerable latitude and impact. Responsibilities Collect, prepare and maintain data for analysis, reports and reference Coordinate and prepare agendas for meetings, events and presentations Coordinate travel arrangements, prepare authorizations and review expense reports Monitor, field and direct phone calls; document as required Order supplies/services and reconcile invoices Partner with leadership to coordinate, execute and maintain programs and initiatives Prepare and submit budget requirements for Annual Financial Plan (AFP) Proofread and edit content for standardization to ensure clarity and accuracy Remain abreast of corporate business plans and marketing efforts Represent the department/division/branch in disaster recovery plans Research and evaluate operational issues, inquiries and/or complaints Review internal studies and surveys to provide summaries to leadership Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units Plan, develop, implement and maintain new and existing programs, campaigns and special offers Recommend and implement technical/electronic enhancements to improve administrative operations Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results Perform other duties as assigned Qualifications Ability to maintain confidentiality and demonstrate integrity Ability to work independently and in a team environment Experience in independently managing or administering a function or project Extensive experience in performing clerical or administrative duties/responsibilities Advanced knowledge of expense tracking, budget preparation and administration Advanced database and presentation software skills Advanced organizational, planning and time management skills Advanced research, analytical, and problem solving skills Advanced skill communicating with all levels within an organization Advanced skill exercising initiative and using good judgment to make sound decisions Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully Advanced skill presenting findings, conclusions, alternatives and information clearly and concisely Advanced verbal and written communication skills Advanced word processing and spreadsheet software skills Expert administrative support skills, methods and procedures Desired Qualifications Working knowledge of Navy Federal products, services, programs, policies and procedures Associate's Degree in Business Administration or in a related field Hours: Monday - Friday, 8:00AM - 4:30PM Location: 820 Follin Lane, Vienna, VA 22180 About Us Navy Federal provides much more than a job. We provide a meaningful career experience, including a culture that is energized, engaged and committed; and fierce appreciation for our teams, who are rewarded with highly competitive pay and generous benefits and perks. Our approach to careers is simple yet powerful: Make our mission your passion.* Fortune 100 Best Companies to Work For 2025* Yello and WayUp Top 100 Internship Programs* Computerworld Best Places to Work in IT* Newsweek Most Loved Workplaces* 2025 PEOPLE Companies That Care* Newsweek Most Trustworthy Companies in America* Military Times 2025 Best for Vets Employers* Best Companies for Latinos to Work for 2024* Forbes 2025 America's Best Large Employers* Forbes 2025 America's Best Employers for New Grads* Forbes 2025 America's Best Employers for Tech Workers* 2025 RippleMatch Campus Forward Award Winner for Overall Excellence* Military.com Top Military Spouse Employers 2025* 2025 Handshake Early Talent AwardFrom Fortune . 2025 Fortune Media IP Limited. All rights reserved. Used under license. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, Navy Federal Credit Union.Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to age, race, sex, color, religion, national origin, disability, veteran status, pregnancy, sexual orientation, genetic information, gender identity or any other basis protected by applicable law.Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team's discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position. For additional details regarding compensation and benefits, review the Benefits page of the Navy Federal Career Site.Protect Yourself from Job Scams: Navy Federal Credit Union jobs are posted on our career site, jobs.navyfederal.org and reputable job boards (e.g., LinkedIn, Indeed). We do not post jobs on social media marketplaces, messaging apps or unverified websites. We will never ask candidates for payment, bank details or personal financial information during the hiring process.Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference . Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Job Summary Loudoun County is one of the fastest growing counties in the nation, providing fast-paced, challenging, and rewarding workplace opportunities for professional growth. Public Affairs and Communications is seeking an Administrative Assistant to perform a wide range of administrative support to include customer service at the Information Desk in the Government Center, accounting, budget tracking, purchasing, supply ordering, maintenance requests, scheduling, and other operational functions of the department. This is a front counter position which requires demonstrated skills and knowledge of providing customer service and phone reception to internal and external customers, including executive level staff and elected officials; answering and evaluating incoming calls to determine what services are needed; managing conference room requests; handling incoming and outgoing mail; preparing requests for office supplies, equipment, and services; assisting with other purchasing activities; and processing credit card payments and monthly reporting requirements. Specialized administrative support in the areas of budget or other departmental areas may be required. The ideal candidate will possess excellent interpersonal skills and exhibit a willingness to work in a team environment along with demonstrated skills in Microsoft Office applications (Outlook, Word, Excel, PowerPoint). The position will also serve on a rotating basis as support to the Deputy Clerk at Board of Supervisors Meetings and Public Hearings. This position is in-person, with no hybrid or telework options available. Work schedule is Monday -Friday, 8:30 a.m. - 5:00 p.m. Hiring salary is commensurate with experience. Minimum Qualifications High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience. Job Contingencies and Special Requirements Successful candidates will undergo background checks as required. Attendance at night meetings is required on a rotating basis to support the Board of Supervisors meetings. May also be required to work early mornings, evenings, and weekends on an as needed basis.

Our client, a boutique law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. This role is 5x days/week in-office. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + discretionary bonus HOURS 8:30/9am-5/5:30pm with flexibility to be reachable after hours & weekends as needed #IND1

Yutori Method™ is managing the recruitment for this role. This is a full-time, hybrid role based in Washington, DC. About The Company A modern luxury consumer services brand founded on the belief that self-care should be thoughtful, elevated, and human. Under the leadership of their Founder & CEO, the brand has grown into a trusted name known for its attention to detail, strong culture, and community-driven approach. Beyond the core business, the CEO is also expanding into writing, thought leadership, and new ventures-creating the need for a trusted assistant who can bring order, continuity, and calm across both professional and personal priorities. The Opportunity This is a highly personal Executive / Personal Assistant role supporting the CEO directly. You will serve as a true extension of the CEO-protecting her time, keeping priorities organized, and ensuring nothing important falls through the cracks so she can focus on her highest-impact work. Because this role sits at the intersection of business, creative work, and personal life, a high level of emotional intelligence, discretion, sound judgment, and personal chemistry is essential. This is not just about execution-it's about trust, anticipation, and being a steady, capable presence behind the scenes. Why This Role Is Exciting Work one-on-one with a founder-CEO in a role built on trust, autonomy, and long-term partnership Be the person who protects time, reduces cognitive load, and keeps everything running smoothly Support meaningful creative work, including writing and thought leadership Play a central role in organizing both business and life logistics Bring your strengths in organization, writing, systems, and communication to a role where they truly matter Join a brand rooted in care, culture, and intentional growth The Right Fit This role is ideal for someone who is genuinely excited about being the engine behind the scenes-supporting both business and personal priorities with equal care-and who understands how to move fluidly between the two while protecting non-negotiables like focus time, boundaries, and trust. You are someone who: Is deeply motivated by enabling a CEO to do her best work through organization, follow-through, and thoughtful time protection Leads with emotional intelligence, discretion, and professionalism, and values strong personal chemistry in close working relationships Is calm, proactive, and anticipates needs without constant direction Enjoys supporting creative work while staying highly organized and detail-oriented Is a strong written communicator and comfortable drafting, organizing, and refining content Is energized by managing thought leadership and personal brand efforts, including social media presence and content coordination Feels confident using modern tools to stay organized and efficient, including project management systems, scheduling platforms, documentation tools, and AI-powered workflows Enjoys building and maintaining clean systems, processes, and documentation that others can easily follow Is curious about or experienced with creative and media-related tools such as social media management platforms, podcast or video tools, and content workflows Is comfortable navigating technology day-to-day and helping keep systems organized and up to date Brings a global or multilingual perspective, with interest or experience in Spanish and/or Portuguese being a plus Is seeking a long-term, trusted role built on reliability, discretion, and consistency Job Responsibilities 1.Supporting the CEO Manage CEO's calendar, inbox, and priorities with a strong emphasis on time protection Act as a gatekeeper and point of contact, handling communications with discretion Coordinate travel, expenses, and day-to-day executive administration 2.Systems and Project Management Build and maintain simple systems for task tracking, projects, and follow-through Support major initiatives including product launches and strategic projects Document workflows and processes to ensure continuity and clarity 3.Personal Assistant Support Manage personal scheduling, logistics, errands, and life administration Coordinate hosting, social events, and personal commitments Support EO-related activities and board involvement 4.Thought Leadership and Personal Brand Protect writing and creative time through calendar blocking and accountability Support book projects through scheduling, research, and coordination Manage outreach, scheduling, and follow-up for speaking and brand opportunities Support social media posting, content organization, and coordination with vendors Requirements 2+ years in a personal or executive assistant role 3+ years of administrative and project management experience Valid driver's license and own car Must be authorized to work in the U.S. without sponsorship Logistics and Compensation Location: Washington, DC Work environment: hybrid, 3 days in office per week and 2 days flexible (remote or running errands) per week Hours: Monday-Friday, 9:00 AM - 5:00 PM EST (flexibility required) Start date: February 15, 2026 Salary: $75,000 - $90,000 Benefits: Comprehensive benefits package shared with finalists

LHH is partnering with a nonprofit organization to identify a highly skilled Senior Executive Assistant to provide high-level support to a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity for a proactive, organized, and discreet professional who thrives on anticipating needs and keeping leadership ahead of the curve. The Senior Executive Assistant will serve as a trusted partner to the executive, collaborating closely with senior leadership, internal stakeholders, and external partners. This is a role for someone who enjoys variety, excels at problem-solving, and has a passion for mission-driven work. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid, 2 days onsite Temp-to-Hire | Hybrid | $40-$45/hr (temp) | Estimated Conversion: $85K-$95K Key Responsibilities Manage and prioritize a complex, high-volume calendar with multiple stakeholders Act as a liaison between internal teams and external partners, including board members, donors, and collaborators Provide hands-on support for meetings, events, and high-profile engagements Prepare schedules, agendas, briefing materials, and follow-ups Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate financial records Draft correspondence and conduct research as needed Organize and maintain key documents and filing systems Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years supporting senior or C-level executives preferred Exceptional written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Highly organized, with the ability to manage multiple priorities seamlessly Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

The Choice is managing an exciting direct hire position for our client- a higher education association in the public health space. This position will directly support the organization's university accreditation programming division, which is a very mission-critical area. Location: downtown Washington, DC Schedule: 3 days a week in the office required for the first 90 days, then 1-2 days a week. Salary: $61,000-$67,000; based on experience. Qualifications: Completed Bachelor's degree or higher At least five years of professional experience, demonstrating strong administrative support to high level staff members and leadership Previous professional experience with an association or in higher education would be a very large plus. Job Duties: Provides administrative support to the division's Staff Leadership Team, Board of Commissioners, and committees. Responds to questions from constituents, including administrators, faculty, residency/fellowship program administrators, students, residents, fellows, as well as the public. Provides back-up receptionist duties, as needed. Provides support to and responds to questions from volunteers (e.g., Board and committee members, on-site evaluators). Develops, receives, disseminates, and/or conducts quality control review for Board and committee meeting agenda, materials, and minutes, under the guidance of the Staff Leadership Team. Gathers and analyzes data related to accreditation processes and higher education topics; prepares related updates, correspondence, and reports for review by the Staff Leadership Team. Makes recommendations to the Staff Leadership Team about needed changes or areas where the division's performance could be improved, and participates in the implementation of such changes, as appropriate. Prepares and disseminates correspondence related to accreditation and program monitoring processes. Liaises with identified vendors to maintain inventory for materials including, but not limited to, marketing collateral and publications. Provides operational and administrative support and departmental integration across different work streams to maintain efficiency and compliance with policies and to meet external and internal deadlines.

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1