Executive assistant jobs in Lake Oswego, OR

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Department: UO Portland Office of the Vice President Appointment Type and Duration: Regular, Ongoing Salary: $68,000 - $76,000 per year Compensation Band: OS-OA07-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins open until filled Special Instructions to Applicants Initial application review will begin 1/5/26. Applications received by this time will receive priority. Please attach a resume and cover letter with your application addressing your relevant skills and experience and why you are interested in this position. Included in the cover letter please provide a brief written response to the following prompts: 1) In your experience in a support role, what specific strategies have you found most successful in tracking and prioritizing tasks, managing calendars, and ensuring clear communication with your executive? 2) Describe a project that you've managed from beginning to end. Department Summary The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health offers an undergraduate degree, and a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities. As a satellite campus for the University of Oregon, and having moved to a new location in fall 2023, the campus Vice President's team enjoys challenges and opportunities that stem from starting a new enterprise, while sustaining the high-quality education provided by the University. Position Summary This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President's schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position. Minimum Requirements • Three years of experience in executive-level administrative support. Professional Competencies • Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communications skills. • Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence. • Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation. • Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.). • Demonstrated commitment to anti-racism, diversity, equity, and inclusion. • Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision. Preferred Qualifications • Experience within a higher education institution and an understanding of and sensitivity to academic culture. • Project Management experience. • Experience supporting Human Resources functions and processes. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Job Description This is not a standard Executive Assistant role. This position is for someone who is energized by supporting a CEO in a fast-paced, high-impact environment, and who takes pride in being a trusted partner, protector of time, and extension of the CEO's brain. To excel here, you must be an exceptional communicator with high emotional intelligence, impeccable judgment, and the confidence to act as a gatekeeper between the CEO, clients, team members, and outside professionals. You must be able to say “no” gracefully, redirect requests, and keep the CEO focused on high-priority work. Discretion, loyalty, and attention to detail are essential. You will work closely with our Leadership Team and be relied upon to ensure operational efficiency, organize priorities, support marketing and podcast initiatives, and track tasks across the firm. You will also support the CEO with personal tasks that ultimately enable her to operate at the highest level. Care, compassion, and excellence are at the core of Caress Law, P.C. We expect you to be a team player, build strong collaborative relationships, think independently, offer solutions, and consistently uphold the standards of the firm. We offer a comprehensive benefits package including: Supportive, collaborative team culture Competitive salary starting at $70,000+ DOE Health, dental, and vision insurance Paid time off and paid sick leave 401(k) retirement plan Professional development opportunities Room for advancement as role expands Schedule: Full-time Monday-Friday, 8:30 AM - 5:00 PM Location: Remote & In-person at our Portland, Oregon office (97225) with possible travel to Washington Compensation: $70,000+ yearly DOE Responsibilities: Executive Support & Gatekeeping Act as the CEO's primary point of contact while protecting her time, energy, and focus. Serve as a firm, tactful gatekeeper - triage requests from staff, clients, vendors, and others, determining what requires the CEO's direct attention. Manage the CEO's calendar with precision, including scheduling, travel arrangements, task prioritization, and meeting preparation. Anticipate needs and proactively ensure the CEO is prepared for all commitments. Follow up on open tasks and administrative duties related to the CEO and Leadership Team. Draft emails, correspondence, internal communications, and reports on behalf of the CEO. Maintain confidentiality and exercise discretion at all times. Project & Operations Coordination Track firm priorities, action items, and deadlines - ensuring nothing falls through the cracks. Hold direct reports accountable for follow-up items when assigned by the CEO. Assist with project coordination, data collection, and preparation of materials for high-level meetings. Identify operational inefficiencies and propose improvements. Serve as backup to the Operations & People Manager. Maintain vendor, contractor, and professional relationships. Marketing, Social Media & Podcast Support Assist with scheduling guest appearances, coordinating logistics, and preparing materials for the CEO's podcast, webinars, and speaking and media engagements. Set up podcast equipment, organize files, and send recordings to the editor. Support social media efforts, including drafting posts, coordinating with marketing vendors, and tracking content deadlines. Personal Assistance (to support executive effectiveness) Assist the CEO with personal tasks that reduce stress and free her to focus on firm leadership and strategic initiatives. Qualifications: Knowledge, Skills & Abilities Exceptional written and verbal communication skills that reflect warmth, clarity, and compassion. High emotional intelligence with the ability to redirect, filter, and handle sensitive conversations. Ability to build rapport with clients, professionals, staff, and community members. Strong follow-through and reliability; you do what you say you will do. Extremely organized, detail-oriented, and skilled at managing competing priorities. Capable of thinking several steps ahead and anticipating needs before they arise. Comfortable working independently and confidently in a fast-paced environment. Ability to exercise sound judgment, professionalism, discretion, and confidentiality. Growth mindset with a willingness to learn, accept feedback, and adapt. Ability to work both in-person and remotely when needed. Commitment to living out the Caress Law Core Values daily. Education & Experience Bachelor's degree preferred. 2+ years of experience as an Executive Assistant (supporting senior leadership). 5+ years of administrative experience. Experience in a law firm is preferred but not required. Proficiency with or ability to quickly learn Adobe, Microsoft 365, SharePoint, Clio Manage, Lawmatics, and other technology platforms. About Company Our Mission Our estate planning law firm always practices with integrity and transparency while providing client-centered, honest, and effective estate planning and probate & trust administration services. We care for clients, their loved ones, and our community by providing peace of mind, creating legacies, and protecting families. We are looking for someone who fully embodies our values: Respect - We listen with intent, assume positive intent, and treat everyone with compassion. Extreme Ownership - We take personal accountability and follow through. Constant Improvement - We strive to improve our best Thoughtfulness Over Haste - We pause before making decisions that impact clients and our team. Commitment-Keeping - We honor promises and deadlines. Solutions-Focused - We offer ideas, not excuses. Work Smart, Play Hard - We value fun, collaboration, and shared experiences. Service - We offer help, even in the smallest of ways.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Full-time Description THE COMPANY Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members. At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career! WHAT WE OFFER Health, Dental, Vision, and Life Insurance. 401K with company match. Paid Vacation, Holidays, and Sick Leave. Employee Assistance Program, Generous Employee Referral Program and more. POSITION SUMMARY We are seeking an experienced and dedicated Executive Director for our beautiful community, Mallard Landing by Cogir. The Executive Director is accountable for overseeing all community operations and ensuring the quality of care and services provided. This role includes, but is not limited to, maintaining the community's financial stability, managing budgets and cash flow, overseeing staffing practices, and handling daily operations in line with government agency guidelines. The Executive Director is responsible for fostering an environment that upholds the highest standards of care and building strong relationships with staff, department leaders, residents, providers, and family members. Additionally, they will ensure strict compliance with all relevant federal, state, and local laws, regulations, and company policies. KEY RESPONSIBILITIES On-site executive for all operations, acting as contact for all staff, residents, prospects, community organizations, government agencies, and the public. Supervise, direct, and motivate all department directors, supervisors, and staff. Maintain training and morale. Maintain a high degree of resident satisfaction through consistently delivering high-quality services. Lead the development and implementation of all community sales and operations strategies and tactics, consistent with the company's objectives. Understand the community's care regulations and support the Resident Care Program by regularly meeting with the clinical department head to discuss and address issues or concerns. Manage the community's budget and cash flow, maintain budget accountability, and aggressively anticipate and minimize negative budget variances and deficits. Provide leadership for staff and residents, proactively solving problems and issues. Act as the main property contact for Cogir Senior Living corporate staff, maintaining positive relationships. Maintain current departmental policies, procedures, and licenses, following company, federal, state, and local requirements. Review all employee hiring, promotions, disciplinary actions, and terminations with attention paid to retaining quality personnel. Maintain the building grounds and property by supervising preventative maintenance systems and programs and conducting frequent inspections. Requirements CANDIDATE QUALIFICATIONS Education: A bachelor's degree in business, healthcare, nursing, or human services is preferred, or a combination of education and experience in a supervisory role in a senior living, healthcare, or hospitality environment. Must be a Licensed Administrator in good standing (per state requirements) and/or meet all applicable federal and state license requirements. Experience, Competencies, and Skills: At least 5 years of experience in a progressive leadership role in a senior living operation is required. Hospitality experience is a plus. An understanding and compliance with all federal, state, and local resident rights regulations. Demonstrated expertise in budget management and financial planning. Ability to develop, monitor, and optimize budgets aligned with organizational goals. Knowledge of various computer systems and CRM software, and proficiency in the Microsoft Office Suite. Proven ability to build, lead, and inspire cross-functional teams, fostering a collaborative and inclusive environment. Outstanding written and verbal communication skills and a passion for serving seniors. A high degree of accuracy in all assignments, ability to manage time effectively, and high integrity. Capacity to work evenings and/or weekends and be on-call 24/7. Must possess a valid driver's license. Salary Description $95,000 - $100,000 per year

Job Details Experienced Remote Office - Remote, WA Remote - Work From Home - Full Time $75000.00 - $94000.00 Salary/year Admin - ClericalDescription Executive Assistant to the CEO Remote | Full-Time | Flexible Schedule About Us At Core Health & Fitness, our purpose is to live and share our passion for fitness. We bring innovative health and fitness solutions to the global market with brands like StairMaster, Schwinn, Nautilus, Star Trac, Throwdown, Wexer, and we're still growing. At Core we are committed to building an energetic, diverse, and inclusive workspace. We value our differences and see community strength in diversity and representation. We're always on the lookout for innovators, dreamers and doers who are passionate about fitness and wellbeing. If you're looking for a fulfilling career in helping people, find the best version of themselves, you've come to the right place. We are looking for an Executive Assistant to our CEO to join our growing organization! Qualifications About the Role As the Executive Assistant to our CEO, you will be at the center of executive operations - ensuring priorities are managed, communication flows smoothly, and projects move forward. This role requires flexibility, professionalism, and the ability to anticipate needs. Why Join Us Competitive Annual Salary Range: $75,000 - $94,000 We offer a comprehensive benefits package - Medical, Dental, Vision, 401K with company match, Paid Time Off, Life Insurance, Short- and Long-Term Disability, Voluntary Benefits, Pet Insurance, EAP, and more. Employee discount on equipment purchases What You'll Do Manage and maintain the CEO's calendars, appointments, and travel arrangements (domestic and international), ensuring efficient use of time. Screen, prioritize, and route incoming correspondence, emails, and phone calls; draft responses or redirect as appropriate. Develop, post, and monitor content on the CEO's social media accounts to align with organizational messaging and branding. Prepare, edit, and proofread correspondence, reports, presentations, and other confidential documents with a high degree of accuracy. Plan and coordinate meetings, including agenda preparation, materials distribution, logistics, and recording/distribution of minutes. Support special projects, strategic initiatives, and cross-functional collaboration at the direction of the CEO. Serve as a liaison between the CEO, senior leadership, and other stakeholders, ensuring effective communication and follow-through. Prepare and manage expense reports, reimbursements, and budget tracking for the executive office. Maintain strict discretion and confidentiality when handling sensitive company and personnel matters. Assist with meeting documentation and summaries, utilizing Artificial Intelligence (AI) tools such as CoPilot or ChatGPT. Work flexible hours, including early mornings, evenings, and occasional weekends, to accommodate the CEO's schedule and organizational needs. What We're Looking For 5+ years of progressive administrative experience; C-suite support strongly preferred. Proven ability to thrive in a fast-paced environment. Excellent organizational, time-management, and communication skills. Proficiency with Microsoft Office, Teams, and modern workplace tools; comfortable using AI-powered tools. Professional demeanor, sound judgment, and strong emotional intelligence. Associate or bachelor's degree preferred. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. This reflects management's assignment of essential functions. It is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the employee might differ from those outlined in the above job description and, other duties as assigned, might be part of the role. It does not restrict the tasks that may be assigned nor is it considered a contract of employment overriding at-will employment. Core Health& Fitness is an equal opportunity employer that does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status, or Vietnam-era veteran status. If you are a person with a disability and you need assistance in applying for a position with Core Health & Fitness, please contact our Human Resources department at **************** and direct assistance will be provided.

Department Description: The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health offers an undergraduate degree, and a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities. As a satellite campus for the University of Oregon, and having moved to a new location in fall 2023, the campus Vice President's team enjoys challenges and opportunities that stem from starting a new enterprise, while sustaining the high-quality education provided by the University. Position Summary: This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President's schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position. Minimum Qualifications: Three years of experience in executive-level administrative support. Professional Competencies: * Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communications skills. * Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence. * Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation. * Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.). * Demonstrated commitment to anti-racism, diversity, equity, and inclusion. * Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision. Preferred Qualifications: * Experience within a higher education institution and an understanding of and sensitivity to academic culture. * Project Management experience. * Experience supporting Human Resources functions and processes. Full details and application available at the link. Listing Type Jobs Categories Clerical/Administrative | Education | Government/Public Agency | Human Resources | Nonprofit | Office | Project Management Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 68000 Salary Max 76000 Salary Type /yr.

Full-time Description The Humane Society for Southwest Washington (HSSW) is seeking an Executive Assistant to join our team. This is a full-time, FLSA nonexempt opportunity. Since 1897, HSSW has been the leader in animal welfare across Southwest Washington. With an annual operating budget of $15 million, we are the largest and most innovative animal welfare organization in the region. Our shelter campuses in Vancouver and Longview, WA serve more than 10,000 animals each year, providing high-quality care, medical services, and the compassion they deserve. Our community-based approach helps keep pets and people together. Through the Nierenberg Community Veterinary Clinic, the Sandra Richardson Miller Mobile Veterinary Clinic, the Swigert Family Behavior & Training Center, and programs like free pet food and other essential resources, we serve more than 18,000 owned animals annually expanding access to affordable veterinary care, spay/neuter, training, and support. We also own and operate ReTails Thrift Store, a top shopping destination named Best Thrift Store in Clark County for eight consecutive years, providing vital funding for our mission. At HSSW, you'll find an innovative, high-energy culture where your passion for animals and people can make a real difference. We're looking for team members who want to be part of something bigger: supporting pets, strengthening families, and shaping the future of animal welfare in Southwest Washington. HSSW has been honored as Best Non-Profit for two years running-a recognition of our impact and leadership in the community. About the Role The Executive Assistant & Board Liaison provides high-level administrative, organizational, and project support to the President of the Humane Society for Southwest Washington (HSSW). This role ensures the President's office operates efficiently and proactively, enabling strong leadership of the organization. The Executive Assistant serves as the primary administrative liaison to the Board of Directors; manages board and committee logistics; coordinates donor, stakeholder, and community engagements; prepares executive-level reports and presentations; and supports the tracking and reporting of HSSW's strategic plan and other key initiatives. This position requires exceptional organizational skills, professionalism, discretion, initiative, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Responsibilities Provide day-to-day administrative support to the President, including managing calendars, scheduling meetings, coordinating travel, and preparing materials. Anticipate the President's needs and ensure appropriate preparation for meetings, presentations, events, and deadlines. Draft and edit correspondence, memos, reports, and other documents on behalf of the President. Serve as the administrative liaison to the Board of Directors and its standing committees. Coordinate all board and committee meeting logistics, including scheduling, agenda development, meeting notices, technology setup, and venue arrangements. Prepare, compile, and distribute board packets and related documents. Attend board meetings to take accurate minutes; maintain board records and files. Support board orientation, onboarding, training, and annual assessments. Manage compliance with bylaws, policies, and governance requirements. Support the President with donor cultivation, stewardship, and community engagements. Schedule donor meetings, prepare briefing materials, track follow-up tasks, and maintain accurate donor interaction records. Ensure high-quality communication and professionalism in all donor interactions. Manage tracking and reporting of the organization's strategic plan, ensuring timely updates from leadership and staff. Prepare dashboards, summaries, and progress reports for the President, leadership team, and board. Assist in monitoring deadlines, deliverables, and milestones for organizational initiatives and special projects. Prepare high-quality executive-level presentations, reports, and materials for internal and external audiences. Maintain a cadence of regular reporting for the board, donors, and key partners. Assist in the preparation of speeches, talking points, and briefing documents for the President. Act as a central point of communication between the President's office, staff, board, volunteers, and community stakeholders. Manage confidential and sensitive information with discretion. Support organization-wide events, leadership meetings, retreats, and special projects as assigned. Compensation The hourly range for this position is $25.24 - $30.72, with starting pay dependent upon experience. Employee Benefits and Perks In addition to serving in an organization with a compassionate and strategic purpose, eligible employees enjoy a comprehensive benefits package and a variety of employee perks. Benefits include: Health insurance effective the first of the month following hire (full-time employees). Dental and vision insurance effective the first of the month following hire. Matching percentage 401(k) retirement plan beginning the first month after hire, with a 3-year graded vesting schedule and ROTH contribution option. Employee Assistance Program (EAP) available to all employees and household members. Section 125 FSA Cafeteria Plan for out-of-pocket health and/or dependent day care expenses. Access to affordable life, disability, and accidental supplemental insurance. Numerous employee discounts and discounts with partner organizations. Public Service Loan Forgiveness qualified employer: To learn more about this Public Service Loan Forgiveness (PSLF) program, go to ************************************************************* Paid Time Off (PTO) This position accrues PTO at a rate of 2.27 hours for every 40 hours worked. Additional Paid time includes: Floating Holidays (full-time employees). Bereavement leave Pet bereavement leave Requirements Qualifications Required Minimum 3-5 years of experience as an Executive Assistant or high-level Administrative Assistant, preferably supporting executive leadership; non-profit and board of director experience preferred. Strong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment. Excellent written and verbal communication skills, including experience preparing reports, presentations, and professional correspondence. Proven ability to handle confidential information with integrity and professionalism. Advanced proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint), cloud collaboration tools, and general office systems. Strong interpersonal skills; ability to build effective relationships with board members, donors, staff, and external partners. High level of initiative, judgment, and follow-through with minimal supervision. Familiarity with project management or strategic plan tracking tools. Experience supporting fundraising or donor relations activities preferred. Passion for HSSW's mission and commitment to serving animals and the community. Working Conditions & Physical Requirements Work Environment This position primarily works in a professional office/cubicle setting at the HSSW campus; however, occasional work may be performed in animal shelter meeting spaces, and offsite locations (e.g., donor meetings, community events, and board retreats). The role requires frequent interaction with staff, board members, volunteers, donors, and community partners in a fast-paced and dynamic environment. Exposure to animals and animal-related environments is common and may include noise, allergens, and odors typical of a shelter setting. Schedule & Travel This is a full-time position with a standard Monday-Friday schedule; occasional early mornings, evenings, or weekend hours may be required to support board meetings, donor events, or special projects. Reliable transportation is required for travel between HSSW campuses and for offsite meetings or events as needed. Physical Requirements Ability to remain seated or standing for extended periods while working at a computer, attending meetings, or performing administrative tasks. Ability to lift, carry, or move items up to 20 pounds occasionally (e.g., materials for board packets, meeting supplies). Ability to navigate a multi-building campus and event spaces as needed. Other Requirements Ability to maintain a high level of confidentiality and professionalism in all work settings. Ability to manage frequent interruptions, shifting priorities, and time-sensitive deadlines while maintaining attention to detail and composure. Culture & How to Apply At HSSW, our vision is a community where everyone loves and cares for animals. Our mission is to Rescue. Return. Restore. Rehome. Reconnect. One animal at a time. We live our values of compassion, collaboration, excellence, service, and integrity every day. We're looking for team members who are enthusiastic, collaborative, adaptable, and committed to excellence. If this sounds like you, and you meet the qualifications for this position, click the Apply button to begin your journey with us today. HSSW participates in E-Verify and, due to the nature and responsibilities of the position, requires criminal background screening and a Motor Vehicle Records release. For more information, visit HSSW.org/careers. Application Deadline: Open until filled Salary Description $25.24 - $30.72

Job Description Primary Location LaCreole Middle School Salary Range $21.63 - $28.95 / Hourly Shift Type Part Time

Job Description Primary Location PLEASANT HILL ELEMENTARY SCHOOL Salary Range $16.93 - $22.05 / Hourly Shift Type Part Time

Executive Assistant / Studio Administrator Based in Portland, OR. This is a Part-time , with room for growth. We are a busy Professional Headshot Photography Studio located in Portland, Oregon. We value customer service, attention to detail, making clients feel welcome and cared for. Our clients are local and international professional speakers, entrepreneurs, authors, performers, practitioners, CEOs, and business owners. Job Description We are looking for an experienced Executive Assistant / Studio Administrator who can take minutia and detailed administrative tasks off the plate of our executive. Our ideal person for this job is creative, efficient, and task oriented. She/he is comfortable working independently, takes direction cheerfully, and exercises excellent taste and judgement. S/he is personable and a good communicator on the phone and in writing. Responsibilities Provide professional administrative support to our executive and exceptional customer service to clients. Daily tasks will range in scope and priority. A successful candidate must have the attitude that no task is too big or too small for their attention and focused efforts. Tasks will include reviewing, answering, generating and sending email correspondence; generating, editing and maintaining documents using Microsoft Office; miscellaneous data entry and file maintenance; general clerical duties; and special projects as assigned. Our ideal candidate loves getting things done, is highly organized, gets personal satisfaction from being helpful, and working as part of a team. Our ideal candidate has an efficient approach to tasks and is excellent at initiating and maintaining supportive and smart systems that will serve us well as our company grows. This person is, first and foremost, excellent at rolling up their sleeves and taking action, proactively taking things off our executive's plate. Demonstration of examples of roles in which you have freed up the time of someone you were assisting in the past will be required. This individual can transform a fire-hose of potentially conflicting 'must-dos' into a linear 'plan of action'. You have the ability to take disparate information and conflicting priorities and not only make order out of it, but 'make tracks' and 'get sh*t done'. This is a role with a lot of 'ownership' potential. We want to empower the individual in this role to 'take-charge' of their area and make a personal impact in the company. We want someone who would like to grow with the company. Hours will start at part-time 15-20 hrs a week, however there is potential for more hours over time. Schedule is somewhat flexible with a combination of core remote week day hours as well as in person shoot assistance that may be required outside of core hours ( evening or weekend.) We want someone with a sense of personal responsibility to progress on projects without supervision. In this position you will: Follow up with client inquiries professionally, describing package offerings, communicating the differentials of our work to potential clients. Be "ground control" for our busy studio by maintaining and communicating schedule and scheduling additional supportive staff (stylists, photo-assistants) as needed for upcoming shoots. Set appointments and manage studiomanage the studio calendar. Be the point-person for all orders and client image files. You will follow up with receipts, and track progress of retouching files with retouchers and track final image delivery for clients. Provide 'Traffic-Control' for all client jobs (i.e., deciding which project needs attention when, tracking the progress of projects, keeping track and giving reports as needed.) Provide client communication + care before shoots, during, and after by facilitating on-going relationships with clients. Supervise + direct design contractors, or occasionally put together simple marketing and communication pieces yourself in Photoshop, InDesign or Canva. Develop community and communication channels maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook). Walk and drive to run errands in the local area as necessary. Qualifications ● 3-5 years experience working at the senior or executive level in an administrative or coordination role in an office or studio setting. ● Flexible - takes direction with ease ● Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision ● Demonstrates initiative, is self-motivated and proactively takes on tasks ● The ability to think of creative solutions and keep abreast of technology + Apps (examples: Canva, Animoto) that can help us to a.) become more efficient and b.) work better as a team and c.) communicate with and serve our clients in fun and delightful ways, is highly valued. ● Ability, interest, and experience in developing community and communication channels by maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook) is a plus. ● Design sensibility and experience is a definite plus. Understanding of typography and white-space is not required but will definitely make you stand out. ● Ability with Photoshop (retouching) is a plus. But more importantly, the ability and 'eye' to perform quality control as you coordinate with contracted retouchers to ensure the high artistic standard of the work of the studio is maintained before sending final work to clients is a must. ● Advanced verbal and written interpersonal communication skills and personal discretion and 'good taste' required. ● Extremely organized with strong multi-tasking and time management skills. Ability to juggle multiple projects with superb accuracy. ● Excellent written and verbal communication skills. The ability to write, speak and interact clearly and professionally. ● Must be able to maintain a professional demeanor and a positive service attitude at all times. ● Detail oriented with good analytical skills. Additional Information Important Note: Please read before applying: Yes, we are a photography studio, but we want to be clear: this position is not suitable for aspiring photographers. This is an administrative , behind the scenes, support role. Please do not apply if you don't have a strong track record and experience in an administrative support or *related role. (* i.e., Administrative assistant, Office Manager, etc.) Thank you.

Temp To Full-Time Executive Assistant & Payroll Admin A dynamic opportunity to support senior leadership and manage payroll in a fast-paced, mission-driven environment. WHY YOU'LL LOVE THIS ROLE High-Level Impact: Support an executive while ensuring accurate and timely payroll for the organization. Fast-Paced & Engaging: Every day brings variety-complex scheduling, payroll deadlines, communication, and project support. Collaborative Environment: Work closely with leadership, internal teams, and external partners. LOCATION: Woodland, WA SALARY: $26-30 per hour SCHEDULE: Full-Time,30 hrs per week, Mon-Fri 8:00 am - 5:00 pm, Temp to Hire KEY RESPONSIBILITIES Executive Support Manage the executive's calendar, email, meetings, travel, and daily priorities. Act as primary point of contact, ensuring timely communication and follow-up. Prepare and edit correspondence, reports, presentations, and meeting materials. Coordinate meetings, including agendas, logistics, and minute-taking. Maintain organized digital and physical filing systems and handle confidential information. Support executive projects and initiatives by tracking deadlines and ensuring follow-through. Payroll Processing Manage end-to-end payroll processing for employees, ensuring accuracy and compliance with company policies. Coordinate with HR and accounting teams to resolve payroll discrepancies or employee inquiries. Ensure confidentiality of all payroll and employee information. WHAT WE'RE LOOKING FOR 3+ years of experience as an Executive Assistant, Payroll Specialist, or similar administrative/payroll role. Proven experience in processing payroll and managing confidential employee information. Proficiency with Microsoft Office Suite and general office technology Experience with payroll systems PHYSICAL REQUIREMENTS: The position performs general office duties and works in a temperature-controlled environment. DIVERSITY, EQUITY, AND INCLUSION STATEMENT We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status. This position is offered through the Vancouver Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here”, select the Vancouver branch, then call our office directly at 360-695-4900 to speak with a Recruiter. For more information regarding our company and employee benefits please click on the links below. About NW Staffing Resources NW Staffing Employee Benefits

Site: North Shore Medical Center, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions * Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. * Prepare, review, and edit reports, presentations, and other documents. * Handle incoming and outgoing correspondence, including emails, letters, and phone calls. * Organize and maintain office files, both electronic and physical. * Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. * Arrange logistics for internal and external meetings, including room bookings and catering. * Serve as the primary point of contact between executives and internal/external stakeholders. * Draft and distribute memos, announcements, and other communications as directed. * Oversee office supplies inventory, ordering, and distribution. * Ensure office equipment is properly maintained and serviced. * Coordinate with IT for technical support and equipment needs. * Assist in the planning and execution of special projects and events. * Monitor project time lines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable) Physical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 50lbs Carrying Occasionally (3-33%) 20lbs - 50lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 81 Highland Avenue Scheduled Weekly Hours 36 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: North Shore Medical Center, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Job Description Become A Part of the El Programa Hispano Catòlico Team! El Programa Hispano Católico (EPHC) is an organization that supports individuals in reaching their fullest potential. For nearly 40 years, our mission has been to advance racial equity and social justice through the power of our Latine roots, culture, and community. This mission, which is at the heart of everything we do, has allowed us to respond to local needs by addressing the social determinants of health. We achieve this through our program areas: Housing, Economic Sustainability, Education, Community Wellness, and DV/SA Prevention and Intervention. Today, EPHC serves more than 30,000 people annually and employs over 100 staff members, the majority of whom are bilingual, and over 93% are bicultural. Although EPHC is affiliated with the Catholic Charities Network, candidates or participants do not need to be Catholic to work with us or receive services. Across our programs and services, staff of all faiths-or none-work within our framework of respect for our mission, the dignity of the human person, and the common good. To learn more about EPHC, visit our website at *********************** Benefits: Vacation & Sick Time Benefits Paid Holidays 401k with Employer Contribution Employee Assistance Program Bonus Wellness Days Continuous Growth and Development Opportunities Opportunities to serve your community and make a positive impact About The Role: This position serves as one of the first points of contact for community members seeking services from El Programa Hispano Católico (EPHC). The individual in this role will assist by referring community members to the appropriate EPHC departments and/or other community agencies. Additionally, this position supports management of the EPHC front desk while in the office and performs a variety of administrative tasks. Principle Duties & Responsibilities: Answer main telephone line, route calls appropriately Provide Information and Referral Assistance to Spanish and non-Spanish speaking community members Greet participants and guests in person and over the phone Check in/out projector, and guest badges Coordinate the scheduling of conference rooms Notify Facilities Manager when inventory of office supplies are low and process incoming mail Perform data entry in Salesforce and other databases assigned Responsible for opening EPHC office. Work schedule: Monday, Tuesday, Thursday 8:15 AM to 1:15 PM. Adherence to El Programa Hispano Católico policies and procedures Actively participate in team projects including team, agency, program, and partner meetings. Perform other duties and responsibilities as assigned Qualifications & Requirements: Must be bilingual (Spanish/English) and bi-culturally competent. High School degree or one year of field experience. Minimum of one year of demonstrated success as a Receptionist or Administrative Assistant; Working preferably in a non-profit social service environment. Strong computer skills with demonstrated proficiency (intermediate to advanced) in Microsoft Word, Excel, Outlook, PowerPoint and Publisher. Knowledge of community resources strongly preferred. Knowledge of effective reception and customer service practices and experience in operating multi-line phones. Ability to work with public; greet participants in a friendly, culturally responsive way and respond compassionately to people in crisis. Embody values of cultural humility and servant leadership and demonstrate cultural responsiveness across cultures. Strong attention to detail. Self-motivation and the ability to work independently with strong analytical and problem-solving skills. Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to meet goals on time. Demonstrate judgment and discretion in dealing with confidential matters. Ability to work with creativity and flexibility in a changing organization. Ability to support organization and program specific mission and goals. Ability to lift up to 40 pounds. Satisfactory results from criminal, civil and/or motor vehicle background check required. Compensation: $21.00-23.00 per hour. Compensation is commensurate with skills and experience. Location & Typical Working Conditions: The majority of work performed in this position requires onsite activities. On-site work is located at EPHC's offices in Gresham, OR. Job duties may require occasional travel, and evening and weekend work depending on project deadlines. To Apply: Please submit your cover letter and resume to El Programa Hispano's online application at ************************** EPHC IS AN EQUAL OPPORTUNITY EMPLOYER El Programa Hispano Catolico is proud to be an Equal Opportunity Employer. EPHC does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state or federal law. Job Posted by ApplicantPro

The Humane Society for Southwest Washington (HSSW) is seeking an Executive Assistant to join our team. This is a full-time, FLSA nonexempt opportunity. Since 1897, HSSW has been the leader in animal welfare across Southwest Washington. With an annual operating budget of $15 million, we are the largest and most innovative animal welfare organization in the region. Our shelter campuses in Vancouver and Longview, WA serve more than 10,000 animals each year, providing high-quality care, medical services, and the compassion they deserve. Our community-based approach helps keep pets and people together. Through the Nierenberg Community Veterinary Clinic, the Sandra Richardson Miller Mobile Veterinary Clinic, the Swigert Family Behavior & Training Center, and programs like free pet food and other essential resources, we serve more than 18,000 owned animals annually expanding access to affordable veterinary care, spay/neuter, training, and support. We also own and operate ReTails Thrift Store, a top shopping destination named Best Thrift Store in Clark County for eight consecutive years, providing vital funding for our mission. At HSSW, you'll find an innovative, high-energy culture where your passion for animals and people can make a real difference. We're looking for team members who want to be part of something bigger: supporting pets, strengthening families, and shaping the future of animal welfare in Southwest Washington. HSSW has been honored as Best Non-Profit for two years running-a recognition of our impact and leadership in the community. About the Role The Executive Assistant & Board Liaison provides high-level administrative, organizational, and project support to the President of the Humane Society for Southwest Washington (HSSW). This role ensures the President's office operates efficiently and proactively, enabling strong leadership of the organization. The Executive Assistant serves as the primary administrative liaison to the Board of Directors; manages board and committee logistics; coordinates donor, stakeholder, and community engagements; prepares executive-level reports and presentations; and supports the tracking and reporting of HSSW's strategic plan and other key initiatives. This position requires exceptional organizational skills, professionalism, discretion, initiative, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Responsibilities * Provide day-to-day administrative support to the President, including managing calendars, scheduling meetings, coordinating travel, and preparing materials. * Anticipate the President's needs and ensure appropriate preparation for meetings, presentations, events, and deadlines. * Draft and edit correspondence, memos, reports, and other documents on behalf of the President. * Serve as the administrative liaison to the Board of Directors and its standing committees. * Coordinate all board and committee meeting logistics, including scheduling, agenda development, meeting notices, technology setup, and venue arrangements. * Prepare, compile, and distribute board packets and related documents. * Attend board meetings to take accurate minutes; maintain board records and files. * Support board orientation, onboarding, training, and annual assessments. * Manage compliance with bylaws, policies, and governance requirements. * Support the President with donor cultivation, stewardship, and community engagements. * Schedule donor meetings, prepare briefing materials, track follow-up tasks, and maintain accurate donor interaction records. * Ensure high-quality communication and professionalism in all donor interactions. * Manage tracking and reporting of the organization's strategic plan, ensuring timely updates from leadership and staff. * Prepare dashboards, summaries, and progress reports for the President, leadership team, and board. * Assist in monitoring deadlines, deliverables, and milestones for organizational initiatives and special projects. * Prepare high-quality executive-level presentations, reports, and materials for internal and external audiences. * Maintain a cadence of regular reporting for the board, donors, and key partners. * Assist in the preparation of speeches, talking points, and briefing documents for the President. * Act as a central point of communication between the President's office, staff, board, volunteers, and community stakeholders. * Manage confidential and sensitive information with discretion. * Support organization-wide events, leadership meetings, retreats, and special projects as assigned. Compensation The hourly range for this position is $25.24 - $30.72, with starting pay dependent upon experience. Employee Benefits and Perks In addition to serving in an organization with a compassionate and strategic purpose, eligible employees enjoy a comprehensive benefits package and a variety of employee perks. Benefits include: * Health insurance effective the first of the month following hire (full-time employees). * Dental and vision insurance effective the first of the month following hire. * Matching percentage 401(k) retirement plan beginning the first month after hire, with a 3-year graded vesting schedule and ROTH contribution option. * Employee Assistance Program (EAP) available to all employees and household members. * Section 125 FSA Cafeteria Plan for out-of-pocket health and/or dependent day care expenses. * Access to affordable life, disability, and accidental supplemental insurance. * Numerous employee discounts and discounts with partner organizations. * Public Service Loan Forgiveness qualified employer: To learn more about this Public Service Loan Forgiveness (PSLF) program, go to ************************************************************* Paid Time Off (PTO) This position accrues PTO at a rate of 2.27 hours for every 40 hours worked. Additional Paid time includes: * Floating Holidays (full-time employees). * Bereavement leave * Pet bereavement leave Requirements Qualifications Required * Minimum 3-5 years of experience as an Executive Assistant or high-level Administrative Assistant, preferably supporting executive leadership; non-profit and board of director experience preferred. * Strong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment. * Excellent written and verbal communication skills, including experience preparing reports, presentations, and professional correspondence. * Proven ability to handle confidential information with integrity and professionalism. * Advanced proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint), cloud collaboration tools, and general office systems. * Strong interpersonal skills; ability to build effective relationships with board members, donors, staff, and external partners. * High level of initiative, judgment, and follow-through with minimal supervision. * Familiarity with project management or strategic plan tracking tools. * Experience supporting fundraising or donor relations activities preferred. * Passion for HSSW's mission and commitment to serving animals and the community. Working Conditions & Physical Requirements Work Environment * This position primarily works in a professional office/cubicle setting at the HSSW campus; however, occasional work may be performed in animal shelter meeting spaces, and offsite locations (e.g., donor meetings, community events, and board retreats). * The role requires frequent interaction with staff, board members, volunteers, donors, and community partners in a fast-paced and dynamic environment. * Exposure to animals and animal-related environments is common and may include noise, allergens, and odors typical of a shelter setting. Schedule & Travel * This is a full-time position with a standard Monday-Friday schedule; occasional early mornings, evenings, or weekend hours may be required to support board meetings, donor events, or special projects. * Reliable transportation is required for travel between HSSW campuses and for offsite meetings or events as needed. Physical Requirements * Ability to remain seated or standing for extended periods while working at a computer, attending meetings, or performing administrative tasks. * Ability to lift, carry, or move items up to 20 pounds occasionally (e.g., materials for board packets, meeting supplies). * Ability to navigate a multi-building campus and event spaces as needed. Other Requirements * Ability to maintain a high level of confidentiality and professionalism in all work settings. * Ability to manage frequent interruptions, shifting priorities, and time-sensitive deadlines while maintaining attention to detail and composure. Culture & How to Apply At HSSW, our vision is a community where everyone loves and cares for animals. Our mission is to Rescue. Return. Restore. Rehome. Reconnect. One animal at a time. We live our values of compassion, collaboration, excellence, service, and integrity every day. We're looking for team members who are enthusiastic, collaborative, adaptable, and committed to excellence. If this sounds like you, and you meet the qualifications for this position, click the Apply button to begin your journey with us today. HSSW participates in E-Verify and, due to the nature and responsibilities of the position, requires criminal background screening and a Motor Vehicle Records release. For more information, visit HSSW.org/careers. Click "Apply" to be re-directed to the job posting on our website to submit your application. Application Deadline: Open until filled Listing Type On-Site Categories Clerical/Administrative | Fundraising/Development | Nonprofit | Office Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 25.24 Salary Max 30.72 Salary Type /hr.

Department: University Advancement Appointment Type and Duration: Regular, Ongoing Salary: $58,000 - $68,000 per year Compensation Band: OS-OA06-Fiscal Year 2024-2025 FTE: 1.0 Application Review Begins open until filled. Special Instructions to Applicants Please submit the following with your online application: • A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement. • A resume of your educational and professional work experience. Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Office of Development as part of University Advancement has a mission to maximize philanthropic impact at the University of Oregon. We do this by identifying, connecting and engaging alumni and friends around the globe with their passions to advance the vision and priorities of the university. Position Summary The Executive Assistant and Administrative Program Manager (EA-APM) leads the central administrative support team for Regional Philanthropy. This position oversees confidential administrative support services to the regional philanthropy leadership team and is responsible for the direct oversight and management of daily office operations. Reporting to the Assistant Vice President for Regional Philanthropy, this position is expected to establish administrative protocols, lead trainings and task forces, and support outreach efforts for regional prospects. This includes maintaining workflow and setting priorities in the absence of leadership; scheduling meetings and arranging appointments; creating confidential proposals, reports, presentations, correspondence, and other documents; participating in other leadership meetings as appropriate; and making domestic travel arrangements. The position requires a high level of experience, skill and knowledge of implementing organizational policies and practices. The EA-APM supervises the regional philanthropy administrative programs team, who in turn provide support to 20-25 frontline fundraisers and regional philanthropy leadership team members. They are expected to serve as the lead and subject matter experts in understanding the needs of the fundraisers and fundraising teams. This position is solely responsible for hiring and onboarding administrative staff, assigning and delegating work to ensure that projects are done efficiently, and timelines are met, providing clear communication of goals and priorities, ensuring direct reports have access to appropriate training and equipment, and monitoring staff performance and taking appropriate actions to ensure high quality work. This position is also responsible for maintaining fiscally responsible management practices in compliance with department and university policies, including monitoring, administering, and maintaining account records for development leadership budgets and expenditures. The EA-APM regularly interacts with university stakeholders, donors, and volunteers, as well as the offices of UO leadership, the UO Foundation, and colleagues across campus, and promotes a professional workplace culture of mutual respect and collegiality. Minimum Requirements • Three years of experience providing executive-level administrative support within a large, complex organization. • Three years of experience in an executive office supporting a senior administrator. • One year of progressively responsible experience in supervision or two years of lead capacity. Professional Competencies • Ability to manage executive calendars, coordinate travel, and staff executive level committees. • Ability to meet deadlines, anticipate needs, prioritize multiple tasks, follow through, and work independently without supervision, while handling frequent interruptions and rapidly shifting priorities. • Ability to manage people in a complex matrixed system of accountability and work effectively with others. • Demonstrated project management, time management, and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules. • Excellent writing, editing and communication skills. • Excellent attention to detail and follow-through. • Advanced Microsoft Office software skills, including the ability to format, filter, and use basic formulas with Excel; proven graphics computer skills, database applications, and Outlook (or similar scheduling/calendar program). • Data analysis, reporting and formatting for visual output including presentation materials, tables, graphs and charts. • Excellent organizational, problem-solving, and time management skills. • Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. • Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person. • Commitment to promoting and enhancing diversity, equity, and inclusion. Preferred Qualifications • Familiarity with the the field of fundraising. • Bachelor's degree. • Experience in executive-level support in higher education that includes an understanding of and sensitivity to the academic culture. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit ************************************** The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************

Executive Assistant / Studio Administrator Based in Portland, OR. This is a Part-time position, with room for growth. We are a busy Professional Headshot Photography Studio located in Portland, Oregon. We value customer service, attention to detail, making clients feel welcome and cared for. Our clients are local and international professional speakers, entrepreneurs, authors, performers, practitioners, CEOs, and business owners. Job Description We are looking for an experienced Executive Assistant / Studio Administrator who can take minutia and detailed administrative tasks off the plate of our executive. Our ideal person for this job is creative, efficient, and task oriented. She/he is comfortable working independently, takes direction cheerfully, and exercises excellent taste and judgement. S/he is personable and a good communicator on the phone and in writing. Responsibilities Provide professional administrative support to our executive and exceptional customer service to clients. Daily tasks will range in scope and priority. A successful candidate must have the attitude that no task is too big or too small for their attention and focused efforts. Tasks will include reviewing, answering, generating and sending email correspondence; generating, editing and maintaining documents using Microsoft Office; miscellaneous data entry and file maintenance; general clerical duties; and special projects as assigned. Our ideal candidate loves getting things done, is highly organized, gets personal satisfaction from being helpful, and working as part of a team. Our ideal candidate has an efficient approach to tasks and is excellent at initiating and maintaining supportive and smart systems that will serve us well as our company grows. This person is, first and foremost, excellent at rolling up their sleeves and taking action, proactively taking things off our executive's plate. Demonstration of examples of roles in which you have freed up the time of someone you were assisting in the past will be required. This individual can transform a fire-hose of potentially conflicting 'must-dos' into a linear 'plan of action'. You have the ability to take disparate information and conflicting priorities and not only make order out of it, but 'make tracks' and 'get sh*t done'. This is a role with a lot of 'ownership' potential. We want to empower the individual in this role to 'take-charge' of their area and make a personal impact in the company. We want someone who would like to grow with the company. Hours will start at part-time 15-20 hrs a week, however there is potential for more hours over time. Schedule is somewhat flexible with a combination of core remote week day hours as well as in person shoot assistance that may be required outside of core hours ( evening or weekend.) We want someone with a sense of personal responsibility to progress on projects without supervision. In this position you will: Follow up with client inquiries professionally, describing package offerings, communicating the differentials of our work to potential clients. Be "ground control" for our busy studio by maintaining and communicating schedule and scheduling additional supportive staff (stylists, photo-assistants) as needed for upcoming shoots. Set appointments and manage studiomanage the studio calendar. Be the point-person for all orders and client image files. You will follow up with receipts, and track progress of retouching files with retouchers and track final image delivery for clients. Provide 'Traffic-Control' for all client jobs (i.e., deciding which project needs attention when, tracking the progress of projects, keeping track and giving reports as needed.) Provide client communication + care before shoots, during, and after by facilitating on-going relationships with clients. Supervise + direct design contractors, or occasionally put together simple marketing and communication pieces yourself in Photoshop, InDesign or Canva. Develop community and communication channels maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook). Walk and drive to run errands in the local area as necessary. Qualifications ● 3-5 years experience working at the senior or executive level in an administrative or coordination role in an office or studio setting. ● Flexible - takes direction with ease ● Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision ● Demonstrates initiative, is self-motivated and proactively takes on tasks ● The ability to think of creative solutions and keep abreast of technology + Apps (examples: Canva, Animoto) that can help us to a.) become more efficient and b.) work better as a team and c.) communicate with and serve our clients in fun and delightful ways, is highly valued. ● Ability, interest, and experience in developing community and communication channels by maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook) is a plus. ● Design sensibility and experience is a definite plus. Understanding of typography and white-space is not required but will definitely make you stand out. ● Ability with Photoshop (retouching) is a plus. But more importantly, the ability and 'eye' to perform quality control as you coordinate with contracted retouchers to ensure the high artistic standard of the work of the studio is maintained before sending final work to clients is a must. ● Advanced verbal and written interpersonal communication skills and personal discretion and 'good taste' required. ● Extremely organized with strong multi-tasking and time management skills. Ability to juggle multiple projects with superb accuracy. ● Excellent written and verbal communication skills. The ability to write, speak and interact clearly and professionally. ● Must be able to maintain a professional demeanor and a positive service attitude at all times. ● Detail oriented with good analytical skills. Additional Information Important Note: Please read before applying: Yes, we are a photography studio, but we want to be clear: this position is not suitable for aspiring photographers. This is an administrative, behind the scenes, support role. Please do not apply if you don't have a strong track record and experience in an administrative support or *related role. (* i.e., Administrative assistant, Office Manager, etc.) Thank you.