Executive assistant jobs in Leesburg, VA

Responsibilities Manage complex calendars and scheduling for multiple executives. Coordinate executive travel arrangements, including flights, accommodations, itineraries, and any related logistics. Manage and organize incoming communications, ensuring priority items are addressed, and assist with drafting and refining messages.. Prepare materials for meetings such as outlines, slide decks, summaries, and follow-up notes. Manage confidential files and expense submissions with discretion and attention to detail. Serve as a primary point of contact for internal and external stakeholders. Support additional special projects and initiatives as needed. Qualifications 5+ years of executive assistant experience supporting multiple senior leaders Strong organizational, communication, and interpersonal skills with a polished and professional demeanor. Strong problem-solving skills with a proactive, solutions-oriented mindset. Advanced proficiency in calendar management & travel tools, and productivity software. Bachelor's degree preferred

The Ford Agency is now recruiting for a top-notch Executive Assistant with C-Suite support experience to support a busy Executive of a trade association located in downtown, DC. This is a busy role supporting a visible executive and is a great opportunity for an experienced EA with strong communication and project management skills. This is a hybrid role and an excellent environment with room for professional growth! Responsibilities Include: Maintain complex calendars and travel planning Prepare and proofread correspondence and other documents Plan and manage logistics for Board meetings and other leadership events Track email correspondence and identify key logistics Serve as Office Manager, ensuring smooth operations of the DC office Qualifications Include: 5 years' of demonstrated experience supporting C-Suite executives Expert Outlook scheduling skills, along with general MS Office proficiency Strong prioritization skills and the ability to anticipate and plan for scheduling disruptions Strong attention to detail, organization, and written and verbal communication skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

Senior Administrative Assistant, Member Services~Trade Association Washington, D.C $105k 401(k), great benefits, career growth! My client is a membership trade association located in downtown Washington, D.C. They have an excited newly created role for a Senior Administrative Assistant, Member Services, to join their experienced team. The Senior Administrative Assistant, Member Services will be involved in supporting member services in the government relations office, including coordinating meetings, planning logistics with member meetings and events, calendar management and the scheduling of meetings on Capitol Hill. The Senior Administrative Assistant, Member Services must have a BS/BA degree and experience in supporting Senior Executives in a fast-paced environment. The candidates with experience working for membership trade associations and/or Capitol Hill experience are highly encouraged to apply. -Providing support to the Executive leadership team in variety of areas -Calendar management, travel arrangement, scheduling and planning itineraries -Member services and outreach including putting together PowerPoint Presentations -Assist with managing office operations including vendor relations -Act as a liaison between staff and Executive Office All interested candidates in this role and other opportunities in administrative and executive support please send your resume to Justin Decker via LinkedIn. Requirements: BS/BA degree 3+ years' experience in administrative support for a trade association Candidates with Capitol Hill experience are highly preferred Proficient in MS Office Ability to successfully pass credit check Excellent communication skills

Temporary-to-Hire Executive Assistant to the Chief Operating Officer and General Counsel Hours: 40 hours/week Monday-Friday. Follows a hybrid schedule and must be able to commute to the office 1-2 days a week, as needed Salary: $32-33 hour Start Date: Early January Type of position: Temporary to Hire The Choice is managing an exciting temporary-to-hire opportunity for our client, a top public health nonprofit. This role will provide scheduling and administrative support to the COO, General Counsel and also some HR needs of the organization. The organization would like to start this role on a temporary basis, and will convert to an internal permanent hire, if it is a good fit. Qualifications 5-7 years of experience of admininistrative/executive support experience. Previous nonprofit experience preferred. Must have strong experience using Outlook for internal meeting scheduling. Associate's degree in Operations, Business, or a related field required. Bachelor's degree preferred. Previous experience with budget tracking Key Responsibilities Administration (50%) Assist in monitoring the administrative helpdesk ticket system and ensure the admin team responds within stated timelines for completion, with a high level of customer service. Assist in facilitating and completing all mail, calls, and other communications Supports the onboarding process by providing all new hires with suite access, workspace maintenance and employee welcome kit. Serve as back up to the Administration team. Office of the Chief Operating Officer (25%) Manages meeting & appointment scheduling and coordinates a variety of complex executive meetings. Prepares COO expense reports and reconciles COO corporate credit card statements using online systems. Prepares Power Point presentations, reports and other administrative support functions for COO as needed - this involves the high-level development of presentations, including translating notes and several documents into a cohesive, attractive, brand-appropriate presentation to be used for both internal and external use. Office of the General Counsel (25%) Ensures orderly and timely coordination of internal &/or external meetings and events including scheduling relevant employees, room reservation, and communication of agenda to participants. Prepares General Counsel expense reports and reconciles General Counsel corporate credit card statements using online systems. Manages General Counsel time sheet. Coordinates quarterly working group meetings, staff trainings, department trainings, Team meetings, staff meeting schedules, agendas, and reminders; prepares documents for General Counsel as needed. Other tasks as necessary

About Infinite : Infinite is a global technology solution provider headquartered in Rockville, MD. The company provides business technology solutions and product engineering services for telecom, hi-tech, healthcare, media & entertainment, insurance, banking & financial services, retail, public sector, travel and transport, and government. With the proprietary frameworks, platforms, accelerators, and domain experts, Infinite has been solving challenges for Fortune 1000 companies since 2001. Core service offerings include business transformation, digitalization, cloud services, application development management services, quality engineering and assurance, product/platform engineering, and infrastructure services. For more information, please visit ***************** Executive Assistant Location: Rockville, MD Job Summary We are looking for a highly organized, detail-driven, and proactive Executive Assistant to support our executive leadership team. This role demands excellence in managing administrative tasks such as calendar coordination, travel planning, meeting logistics, and confidential communications. The ideal candidate thrives in a fast-paced environment, communicates effectively, and handles sensitive information with utmost discretion. Key Responsibilities Coordinate complex calendars and schedule meetings across multiple time zones Organize domestic and international travel, including flights, lodging, transportation, and itineraries Prepare comprehensive travel briefs and ensure all necessary documents are ready Support meetings by preparing agendas, taking minutes, and tracking follow-ups Serve as a liaison between executives and internal/external stakeholders Handle confidential information with professionalism and discretion Draft, edit, and proofread emails, reports, and presentations Manage incoming communications and respond or redirect as appropriate Assist with personal administrative tasks (e.g., appointments, reservations) Process expense reports and reconcile corporate credit card transactions Monitor deadlines and ensure timely delivery of key tasks Qualifications Proven experience as an Executive Assistant, Personal Assistant, or similar role Proficiency in MS Office Suite and calendar tools (Google Calendar, Outlook) Strong background in coordinating complex travel arrangements Exceptional organizational and time-management skills Excellent verbal and written communication Ability to work independently and manage multiple priorities High level of discretion and confidentiality Bachelor's degree or equivalent experience preferred

Exciting Opportunity: Executive Assistant CORY is hiring an Executive Assistant to serve as the central liaison between departments, manage ad hoc projects from leadership, and ensure meetings turn into clear actions through structured notes and follow-through. This is a fantastic opportunity for a highly organized professional who enjoys being the connective tissue of an organization and thrives on keeping people, projects, and information aligned. About Our Client: Our client is an innovative real estate owner-operator with a national presence that provides tenant-based spaces to support small and mid-sized businesses. They are expanding nationwide and looking for talented industry leaders to join their team! Your Responsibilities as a Leader: Serve as the primary liaison between departments, ensuring information flows clearly and efficiently across the organization. Coordinate cross-functional communication, follow up on open items, and help eliminate bottlenecks between teams. Support leadership with ad hoc projects, including research, process improvements, special initiatives, and operational problem-solving. Organize, schedule, and help facilitate internal meetings across departments. Attend key meetings, take detailed notes, and clearly document decisions, action items, and responsible owners. Distribute meeting notes promptly and track follow-up items to ensure timely completion. Maintain organized digital records, trackers, and shared documents that support transparency and accountability. Prepare summary reports, basic dashboards, and status updates for leadership to support informed decision-making. The Skills & Experience You Possess: 3+ years of experience in operations, project coordination, executive support, or a similar role. Exceptionally organized, with strong time-management skills and the ability to juggle multiple tasks and deadlines. Comfortable handling ad hoc, unstructured requests and bringing order to ambiguity. Proficiency with tools such as Microsoft Office or Google Workspace; experience with shared drives and basic spreadsheets. Able and willing to work onsite in the Columbia, MD office on a full-time basis. Preference for candidates with real estate experience, but open to other backgrounds if you bring outstanding organization and coordination skills. Perks and Benefits You'll Receive: Base salary range: $100,000 - $120,000, commensurate with experience. Competitive Full Benefits Package How to Apply & Be Selected: Send your resume to *************************, and our team will reach out with the next if selected. Want to join The CORY Network? Check out CORY job listings and join our newsletter for upcoming opportunities that align with your professional goals.

The Association of Governing Boards of Universities and Colleges (AGB) has a career opportunity for a Programs and Content Team Administrative Associate . The Scope The Administrative Associate (AA) is a new position in the programs and content team. The AA will provide high-level support to the team by managing a variety of administrative and logistical tasks. The incumbent will use his or her exceptional organizational skills and attention to detail to flawlessly perform essential support duties (i.e., managing complex calendars, scheduling meetings with higher education leaders, and internal staff, preparing and distributing agendas and meeting materials). The AA will respond to email and phone inquiries, acting as a key liaison for program and content-related communications. Additional duties include tracking deadlines, maintaining records, and ensuring event logistics, such as confirmations and material preparation,are handled efficiently. The AA will also support special projects and stretch assignments, demonstrating discretion, professional judgement, the ability to multitask, and a commitment to supporting AGB's mission to advance the effectiveness of college and university governance. This is a vital role that keeps the team operating with clarity and precision. The incumbent should be highly collaborative, service-centric, and passionate about enabling the important work of the team. The Duties (The duties and responsibilities listed are only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Employees must be able to perform the essential duties of the position with or without reasonable accommodations). Calendaring Manage complex calendaring needs to support the Programs and Content teams. This includes coordinating and scheduling meetings with internal colleagues and external stakeholders, ensuring accuracy, clarity, and timely follow-up. o Schedule and coordinate meetings with internal teams, board members, and senior leaders from member institutions, systems, and foundations. o Proactively monitor calendars to identify and resolve scheduling conflicts before they arise. o Send timely meeting confirmations and reminders to all participants, ensuring clarity on date, time, and location or virtual access details. o Follow up with attendees as needed in order to adjust meeting logistics in response to last-minute changes or cancellations. Meeting Coordination Oversee key aspects of meeting and conference preparation. This includes managing logistics for virtual and small in-office meetings to ensure they run smoothly and professionally. o Coordinate logistics for virtual and in-person meetings, including room reservations, technology needs, and attendee access. o Prepare, format, and distribute agendas, background materials, and presentations in advance of meetings. o Set up meeting spaces for in-person gatherings, including arranging seating, supplies, name tents, and signage as needed. o Place and manage food and beverage orders for in-office meetings, ensuring dietary needs and timing are addressed. o Serve as a point of contact during meeting setup to ensure all logistical elements are in place and troubleshoot issues as they arise. Event Support Provide important support to the Programs team in the planning and execution of AGB's virtual and in-person events. This role involves assisting with a wide range of event logistics and coordination tasks to ensure successful conferences and convenings. o Assist with communications and scheduling for speakers, panelists, and session facilitators. o Help manage event media (PPT slide decks, handouts, agendas, session resources). o Help manage faculty expense reimbursements and invoice coding. o Coordinate virtual event logistics, such as session links, platform access, and tech checks, as well as onsite logistics for in-person events, including room setup and material preparation. Team and Project Support o Be a supportive and active member of the Programs team, participating in team meetings, conversations, and discussions related to team projects and deliverables. o Support Programs team leadership in planning travel and expense reconciliation. o When directed, coordinate the purchase and reconciliation of team and organization supplies and materials necessary for meetings and events. o Other duties as assigned. The Requirements Bachelor's degree. Candidates without a bachelor's degree but significant years of experience may be considered. A minimum of three (3) years experience working in executive administration, program management, or similar roles requiring a high level of organizational skill, attention to detail, and management of complex projects and multiple priorities. Strong oral and written communication skills, as well as strong interpersonal skills. Excellent organizational and planning skills with high level attention to detail. Proficiency with MS Office suite of applications, Smartsheet , and Zoom . Ability to work effectively in a team-oriented environment. Ability to manage multiple responsibilities and meet expectations of multiple supervisors and different deadlines concurrently. Contribute positively to a working environment marked by collegiality, open and candid discussion, and active collaboration with AGB colleagues. A demonstrated focus on excellent customer service and volunteer stewardship. Availability for limited travel. The Organization At the Association of Governing Boards of Universities and Colleges (AGB), we believe in the power of higher education to transform lives, strengthen inclusive democracy, and support a thriving society. We believe that strong higher education starts with great governing boards. AGB provides advocacy, leading practices, educational resources, expert support, and renowned programs that advance board excellence for 40,000 AGB members from more than 2,000 institutions and foundations. For more than 100 years, AGB has been the trusted authority for board members, chief executives, board professionals, and key administrators on higher education governance and leadership. Learn more at AGB.org. AGB is a hybrid workplace. Employees are expected to spend a minimum of two (2) days per week in our headquarter office in downtown Washington D.C. New employees should expect to spend more time onsite initially, at least through their 90-day introductory period. Applicants should reside in the District of Columbia, Virginia, or Maryland and within a reasonable commuting distance to downtown Washington D.C. Equal Opportunity Employer AGB is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation (e.g., airplane, car). Pay Range: $51,000 to $70,000 - based on years of applicable experience.

Russell Tobin & Associates is currently seeking a Administrative Assistant, 8+ Months Contract role for one of our Fortune 500 clients, for Ashburn, VA 20147. Apply today for immediate consideration. Administrative Assistant Location: Ashburn, VA 20147 Contract Duration: 8+ months with potential extension Pay rate: $25.00-27.00/hr on w2 Job Summary: Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks. Job Specific Requirements: Schedule and dispatch technician daily work orders for repairs while ensuring scope of work and time requirements are well communicated Manage prioritization of repairs while optimizing technician assigned routes to align with job requirements Partner with Service Manager & Account Management Processor to prepare bi-weekly technician schedule Proactively distribute work orders for jobs daily Adhere to scheduling guidelines and work order priority to manage schedule Assist with the management and recording of non-productive technician time Service Coordinator is responsible for joining DMB meetings daily and being prepared to discuss progress on relevant KPIs and actions to improve underperforming KPIs. Service Coordinator is responsible for proactively identifying actions, performing offline tasks assigned in DMBs, and escalating any blockers to ensure consistent improvement in KPI performance and field operations in general. Service Coordinator is responsible for ensuring S&O guidelines & best practices are followed. Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Job Title: Administrative Assistant Industry: Manufacturing / Corporate Office Environment Assignment Type: Contract-to-Hire Pay: $23-$25/hour (contract) Conversion Salary: $45,000-$55,000 (Depending on Experience) Work Schedule: Monday-Friday, 8:30 AM-5:00 PM | 40 hours/week | Onsite 5x a week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. This role is suited for someone who thrives in a polished, professional environment and enjoys supporting a wide range of administrative needs. The position sits at the corporate reception area and interacts with employees, leadership, and external stakeholders daily. Job Description: The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. This role requires strong communication skills, the ability to prioritize tasks in a fast-paced environment, and a high level of professionalism. Key Responsibilities: Serve as the first point of contact for guests, employees, and callers; provide courteous and prompt support. Handle incoming calls and emails, direct communications appropriately, and maintain a professional front-office environment. Coordinate conference room scheduling, meeting invites, and preparation of materials. Maintain organized filing systems-both digital and physical-to ensure easy access and accuracy of records. Enter, update, and manage information in spreadsheets and databases while maintaining confidentiality. Assist in creating reports, presentations, and project documents; format and prepare polished deliverables. Monitor and replenish office and kitchen supplies, process invoices, and support office logistics. Support small projects such as mailings, internal initiatives, and office events; track progress and communicate updates. Contribute to employee engagement activities and help promote a positive workplace culture. Provide exceptional customer service to both internal and external stakeholders. Maintain discretion and safeguard sensitive information across all administrative tasks. Assist with budget tracking, expenses, and periodic financial reporting. Partner with the Executive Assistant to streamline procedures, enhance workflows, and identify improvements. Conduct light research and provide summaries or brief reports as needed by leadership. Troubleshoot basic office equipment issues and coordinate with IT or vendors when needed. Support marketing and event-related activities when requested. Ensure the office environment remains organized, clean, and fully operational. Perform additional duties as assigned to support overall business operations. Qualifications: Minimum 2-3 years of administrative experience in a corporate or professional office setting (onsite). Strong customer-service background with experience managing multi-line phone systems. Proficiency with Microsoft Office Suite; must be able to create and maintain spreadsheets. Strong communication skills across written, verbal, and digital platforms. Professional, polished demeanor and ability to interact confidently with leadership. Strong discretion and confidentiality in handling sensitive information. Ability to multitask, take initiative, and work effectively in a fast-paced environment. Highly preferred: Associate's or Bachelor's degree. Additional Details: Start Date: Within two weeks of offer once onboarding is complete Interview Process: 2 Step Interview Process Company Size: ~1,000 employees Supervisor Style: Clear communicator, approachable, highly supportive Overtime: Eligible Dress Code: Professional business casual (no jeans or sneakers) Perks: Opportunity to support executive-level operations High visibility within the organization Stable corporate environment with opportunities for growth Engaging team culture and regular internal activities Hands-on experience across multiple administrative functions Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Why You Want to Work Here: We are a growing national nonprofit with a great mission to help children meet their daily nutritional goals. In this position you will work directly with members, assist with general office administration, and be able to see real impact from your work. Responsibilities: Implement policies and procedures for processing membership in the membership database Assist front desk and manage phone calls and basic office administration Process initial membership applications including reviewing applications for completeness as well as initial program eligibility education requirements and supporting documentation. This includes creating membership records in database, entering applicant's information and applying payment File membership applications and documents promptly and accurately upon completion. Submit refunds for processing to Accounting staff Implement policies and procedures for processing certificate and credentialing applications in the membership database Notify applicants whose applications and supporting documentation are incomplete Assist in processing returned mail and updating addresses, including calling or e-mailing members to get correct address Assist in processing meetings registrations, as needed, following established policies and procedures Requirements: Bachelor's degree preferred Two years or more of administrative experience in providing support to programs and services in a business environment, including data entry experience Work experience in a service-oriented or customer service environment required Demonstrated experience with high volume of data entry workloads and working against deadlines for programs which rely on accurate and timely processing Demonstrated aptitude in working with computer hardware and software and learns quickly Ability to learn quickly and manager own workload with initiative Capability to identify routine data errors, research solutions and make corrections with effective judgment Excellent verbal and interpersonal skills for telephone and other customer service interaction, both internally and externally Demonstrated success working on a team reflecting strong teamwork skills

ADMISTRATIVE ASSOCIATE Responsibilities: • Open switchboard and answer, screen, and direct all incoming calls to appropriate contact. Forward/field voice messages from general mailbox. Update telephone messages as directed and remotely during inclement weather. • Greet, screen and direct visitors to appropriate staff. • Maintain security procedures relating to monitoring callers and visitors, following latest security protocol. • Provide current information on programming to callers/visitors. If information is not known, research and provide information to caller/visitor and assist with online registrations. • Compile, edit and print weekly pamphlet. • Print and prepare any needed items for services. • Compile and send weekly emails as directed by supervisor. • Maintain various Outreach lists in Sales Force as directed by supervisor. • Distribute daily mail and incoming packages. • Maintain mailroom and various group workspaces with needed supplies. Order supplies accordingly. • Provide administrative support to organizations. • Provide administrative support to management when and where requested. • Operate in administrative role at Friday night service/event at least once per month. • Provide on-call bereavement support Friday evening to Monday morning and various days when office is closed, on a rotational basis. If this position sounds interesting, apply today!

LHH is currently partnering with a nonprofit trade association in Southwest Washington, DC area to bring on an Administrative Assistant immediately. This is an ongoing temporary opportunity and will pay between $24-$28 per hour, depending on experience. Please apply today for more information. Front Office & Guest Experience Serve as the first point of contact for visitors and staff, fostering a warm, polished, and professional environment. Manage incoming calls via Microsoft Teams and monitor visitor flow, ensuring smooth communication and an excellent first impression. Oversee reception area organization and manage all mail, messenger services, and package logistics. Maintain awareness of the office calendar to support meetings, events, and daily operations seamlessly. Executive Assistant Duties Provide proactive calendar management, meeting preparation, and scheduling support for the Senior Vice President, Finance & Administration. Coordinate travel arrangements and process expense reports. Support the SVP, Finance & Administration with project coordination and priority tracking as needed. Office & Facilities Coordination Serve as the main point of contact for office supplies and workroom organization, including proactive inventory oversight. Act as the primary liaison for building maintenance and service requests. Manage key fob access through Kastle and maintain the door locking/unlocking schedule. Administrative Team Support (HR & Events/Conference) Assist HR with employee engagement initiatives (e.g., staff birthdays, farewell gifts, recognition activities). Support preparation and logistics for conferences and on-site events, including room set-up, name badges, tent cards, AV coordination, and guest arrival management. Provide flexible, cross-departmental support on ad-hoc projects, as approved by the Senior Vice President, Finance & Administration. Perform other duties as assigned. Qualifications & Experience Minimum of three years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

HSP Direct is seeking an accomplished and highly motivated Executive Assistant to provide dedicated support to our President. This pivotal role combines strategic administrative support with hands-on management of key client relationships and internal initiatives. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive mindset, thriving in a fast-paced environment that demands initiative, professionalism, and strong communication skills. About HSP Direct HSP Direct is a best-in-class full-service direct mail fundraising agency offering online fundraising, production services, graphic design, and list and data services through our affiliated companies. With over 100 non-profit and political clients, we're seeking highly motivated team members who share our passion for conservative politics. If you're passionate about serving at a high level and are enthusiastic about conservative politics…we want to meet! This is a full-time, in-office position located in Ashburn, VA. Remote work is not an option. Key Responsibilities: Executive Support: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting materials, agendas, and minutes. Handle confidential and sensitive information with discretion. Assist with the preparation of reports, presentations, and correspondence. Coordinate and manage executive projects and initiatives. Account Management: Serve as the primary point of contact for assigned client accounts. Develop and maintain strong relationships with key clients, ensuring high levels of satisfaction and retention. Oversee the onboarding process for new clients, ensuring a smooth and seamless experience. Monitor client accounts to ensure timely delivery of services and resolution of any issues. Assist in the preparation and presentation of proposals, contracts, and renewals. Collaborate with internal teams to ensure client needs are met and expectations are exceeded. Qualifications: Bachelor's degree in business administration, Communications, or a related field. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. High level of professionalism and discretion. Experience in executive support or account management is a plus. If this challenge seems like a great fit for you and you would like a promising career path, please apply with a cover letter, resume, and salary requirements. Cover letter is required for consideration. Company Benefits Competitive salary commensurate with experience. Comprehensive benefits package including health, dental, and vision insurance. Annual staff events including field day, golf and spa outings, offsite Christmas party, and more. 401(k) with company match. Generous PTO and holidays. MAHA approved snacks and drinks. Company goal trips. Onsite fitness center. Employment Eligibility In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.

As the Executive Assistant & Office Coordinator at CredLens, you will play a vital role in keeping our leadership team and organization running smoothly. You'll provide executive and operational support to the CEO and leadership team, while managing the day-to-day coordination of the DC office. This position is ideal for an early-career professional who is organized, resourceful, and passionate about mission-driven work. You'll thrive if you enjoy wearing many hats, bringing calm and structure to fast-moving situations, and taking initiative to ensure that everything - and everyone - runs smoothly. CredLens, launched in 2024 as the newest independent affiliate of Strada Education Foundation, is a national data trust focused on delivering verified outcomes insights for non-degree credentials. We help a range of organizations, such as credential issuers, funders, policymakers, address the critical data gaps that prevent them from fully marketing and scaling their impact. CredLens is actively delivering outcomes insights to its stakeholders via enterprise-grade dashboards and visualizations and is the best-in-class solution to power ongoing research for industry-based, professional, and workforce credentials. Executive & Leadership Support (50%) Provide executive administrative support to the CEO and full leadership team, managing complex calendars, meetings, and travel logistics. Anticipate needs, proactively resolve scheduling conflicts, and ensure leaders are well-prepared for meetings and deadlines. Draft correspondence, meeting materials, and presentations with professionalism and polish. Support internal and external communication, ensuring accuracy, tone, and confidentiality. Manage follow-ups and task tracking to ensure priorities move forward efficiently. Office Operations & Coordination (30%) Serve as the primary point of contact for DC office operations, maintaining a well-organized, professional, and welcoming environment. Oversee vendor relationships, office supplies, and technology needs. Support onboarding and offboarding logistics for new hires and contractors. Coordinate team meetings, retreats, and events - handling logistics, agendas, notes, and follow-up. Manage office budgets and expenses, submitting reports accurately and on time. Cross-Team Project Support (20%) Assist with cross-functional projects, providing administrative, scheduling, and coordination support. Track project milestones, deadlines, and deliverables to ensure accountability. Identify and implement process improvements to enhance efficiency and communication across teams. Serve as a culture ambassador, supporting internal communications and team engagement activities. Education and Experience Education: Bachelor's degree in business administration, communications, public policy, or a related field preferred and/or equivalent work experience. 3-5 years of experience providing administrative or operational support, ideally in a start-up, nonprofit, or mission-driven organization. Experience coordinating across teams and supporting multiple executives. Demonstrated ability to communicate effectively with senior leaders and external partners. Proven track record of reliability, professionalism, and confidentiality. Skills Required Communication: Exceptional verbal and written communication skills, with the ability to draft clear, polished, and professional correspondence for internal and external stakeholders. Comfortable representing the organization with poise and professionalism in written materials, meetings, and events. Organization and Time Management: Strong organizational skills with the ability to manage complex calendars, prioritize multiple tasks, and coordinate several projects simultaneously. Maintains focus and composure in a fast-paced environment while meeting deadlines with accuracy and care. Attention to Detail: Meticulous record keeping and scheduling discipline. Ensures accuracy in documentation, communications, and follow-through so that leadership and teams can operate with confidence and efficiency. Problem-Solving and Initiative: Demonstrates resourcefulness and sound judgment in addressing unexpected challenges. Anticipates needs, identifies opportunities for improvement, and takes initiative to find practical, effective solutions that keep work flowing smoothly. Adaptability: Thrives in a dynamic, evolving environment and is comfortable navigating ambiguity. Demonstrates flexibility, resilience, and a calm, solutions-oriented approach amid shifting priorities and startup pace. Personal Attributes: A self-starter who produces high-quality work independently while knowing when to seek input or collaboration. Brings professionalism, positive energy, discretion, and impeccable integrity to every interaction. Embodies CredLens' “calm in the storm” ethos - steady, thoughtful, and proactive under pressure. Mission and Values Alignment: Deeply aligned with CredLens' mission to improve transparency, quality, and equity in education and workforce data. Demonstrates commitment to building a strong, inclusive, and collaborative workplace culture and contributing to meaningful social impact through operational excellence. Diversity, Equity, and Inclusion Commitment: Actively values and advances diversity, equity, inclusion, and belonging within the organization. Seeks and incorporates diverse stakeholder perspectives in planning, communication, and execution, recognizing that inclusive collaboration leads to better insights and stronger outcomes. $60,000 - $68,000 a year The pay range listed is based on national compensation benchmark data and may vary depending on skills, experience, job-related knowledge, variations in cost of labor, and in some cases, geographic location. The exact job offer will be determined based on several factors such as the candidate's individual skills, qualifications and experience relative to the requirements of the role. The range displayed with the job posting represents the minimum and maximum target for new hire salaries for the position across the U.S. The company also reviews and considers internal equity (current employee salary) when hiring new employees to the organization. The range is the expected starting base salary for someone hired into this position with room to grow professionally, including increased earning potential beyond the starting pay range. Beyond a new hire's base salary, Strada also offers all full-time employees a comprehensive employee benefit package. Mission and Values Alignment:Committed to providing equitable pathways to opportunity through PSET, particularly for individuals who have faced significant barriers. Demonstrated alignment with CredLens' guiding values, commitment to building a strong and healthy workplace culture, and working in a collaborative environment. Strategy and Innovation Leadership:Adept at operationalizing strategy and effectively communicating strategic endeavors within the organization and in external contexts, both verbally and in writing. Particular skill in designing annual plans, monitoring progress, and refining plans as needed. Adaptable with tolerance for ambiguity. Able to problem-solve and navigate varied viewpoints. Capacity to refine efforts based on evidence that change is needed. Ability to lead efforts to visualize and monitor change. Capability to see and support innovative ideas and opportunities across the organization, and to embed innovation within operational plans. Capabilities in taking the perspective of others and adapting an agenda and approach - toward a shared aim - accordingly. Strategic Problem Solving: Ability to effectively utilize a hypothesis-driven approach to problem solving, with effective quantitative and communication skills. Ability to take on broad-reaching and sometimes ambiguous questions while working collaboratively and cross-functionally with Strada team members across the organization. Execution and Operations Leadership:Ability to translate innovative, strategic ideas into tangible, actionable steps, as well as to effectively monitor progress and partner with others on identifying improvements during implementation to increase the likelihood of successful execution. DEI Commitment:Commitment and professional experience advancing diversity, equity, and inclusion within and organization, including incorporating stakeholder perspectives in the design, implementation, and evaluation of strategic efforts. Relationship Building and Collaborative Capabilities: Demonstrated ability to cultivate, grow, and manage positive, mutually beneficial relationships at all levels of an organization and with partners outside the organization. Strong communication, interpersonal and relationship management skills-including identifying and working through challenges-underscored by strong judgment and emotional intelligence. Proven collaborator, able to work with colleagues at all levels in the organization. Diversity, equity, and inclusion are central to CredLens' organizational vibrancy, employee experience, and mission. We strongly encourage applicants from people of color/the global majority, immigrant, bilingual, and bicultural individuals; people with disabilities, members of the LGBTQIA2S+ and gender nonconforming communities; and people with other diverse backgrounds and lived experiences. We believe every member on the team enriches our workplace by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver critical insights and solutions.

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Title: Administrative Assistant Salary: $20-$23 per hour Job Type: Full-Time, Entry-Level We are seeking a motivated and detail-oriented Administrative Assistant to join our team in Frederick, MD. This entry-level position is ideal for someone looking to gain experience in a fast-paced office environment. The Administrative Assistant will support day-to-day office operations and ensure that administrative tasks are completed efficiently and accurately. Responsibilities: Answer and direct phone calls, emails, and other inquiries Schedule meetings and appointments for team members Maintain filing systems, both digital and physical Assist in preparing reports, memos, and other documents Manage office supplies and place orders as needed Greet visitors and provide general support to office staff Handle incoming and outgoing mail and packages Perform general clerical duties such as photocopying, scanning, and data entry Assist with special projects and other administrative tasks as assigned Qualifications: High school diploma or equivalent required Strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent verbal and written communication skills Ability to work both independently and as part of a team Strong time management skills and ability to prioritize tasks No prior experience required, but any previous administrative or office support experience is a plus Benefits: Competitive hourly pay ($20-$23/hr) Opportunities for career growth and advancement Friendly and supportive team environment Full-time, Monday-Friday schedule Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

The Administrative Specialist provides excellent service to our members, responds quickly and accurately to phone calls and emails, maintains the accuracy of the member database, coordinates and executes the member renewal process, manages conference and education registrations, processes purchases and all incoming payments, provides administrative support, and performs regular office management tasks. Duties and Responsibilities: The ideal candidate will be able to excel in and exceed the criteria in the following areas: Member Support Provide a high level of member service and support to membership by responding promptly to calls and emails the same day as received. Disseminate member queries to appropriate staff when necessary and prepare agendas for volunteer councils as needed. Maintain association database, approve membership and compile membership statistics. Administrative Support This position will be expected to provide a high level of executive and administrative support. Maintain and follow established procedures, establish and maintain physical and electronic files, handle general upkeep and cleanliness of the office space, as well as functionally manage office inventory and storage space. Education Support Assist with education set up including webinars and annual conference. Set up events in AMS and LMS. Support conference attendees with registration and questions and will also be responsible for collating and distributing on-site registration materials for attendees. This position is also responsible for organizing the deliveries, shipments, and will oversee the packing and unpacking of conference materials on-site. Qualifications: Ability to handle multiple priorities and tasks to meet ongoing and emerging needs Strong verbal and written communication skills Experience working at an association or nonprofit Proficiency with project and task management Excellent customer service skills and experience providing daily support to customers Experience working with databases and data collection systems Ability to learn and master new technology quickly Flexible and able to shift gears (projects) as needed Excellent organizational skills and attention to detail Demonstrated ability to anticipate needs, be consistently proactive and resourceful, and seek out ways to provide support when assigned tasks completed

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!