Executive assistant jobs in Mercer Island, WA - 521 jobs

At MoodysNWC, we're looking for a proactive, adaptable, and highly organized Executive Assistant / Operations Coordinator who thrives on keeping leaders, people, processes, and priorities moving. In this role, you'll serve as a trusted partner to senior leaders while also owning key operational and administrative functions that keep our consulting business running smoothly. You'll manage the details, anticipate needs, and ensure nothing slips through the cracks in our fast-paced environment. This is a hybrid role based in Bellevue, WA, requiring a minimum of 3 in-office days per week. The Executive Assistant / Operations Coordinator will report to the HR & Operations Manager and work closely with senior leadership. What You'll Own Executive & Leadership Support You'll be a steady, proactive presence behind the scenes for senior leaders. Manage calendars, schedule meetings, and coordinate complex logistics for senior leaders Prepare meeting agendas, materials, and follow-ups for key internal meetings Attend select meetings to capture notes, decisions, and action items, and distribute summaries Support travel booking and logistics for senior leaders Anticipate leadership needs, manage shifting priorities, and follow through on assigned tasks Act as a point of coordination between leadership and internal teams Operations & Office Management You're the hub of daily operations and office logistics. Manage office supplies, mail, and IT equipment inventory Ensure new hires are fully set up before Day 1 (laptops, workspace, system access, welcome materials) Run and coordinate new hire orientation to ensure a smooth onboarding experience Coordinate conference room bookings and in-office schedules Manage the operations inbox-triage requests and route them appropriately Track recurring internal tasks and deadlines to support operational accountability Compile and share a regular report of upcoming deliverables, deadlines, and operational priorities with leadership Plan and coordinate internal events, team offsites, and client appreciation efforts Coordinate with vendors and manage basic service relationships Handle administrative tasks such as filing, document preparation, and collecting signatures Qualifications 2-3 years of experience as an Executive Assistant, Operations Coordinator, Office Manager, or in administrative/operations support Strong written and verbal communication skills Highly organized with excellent time management and follow-through Tech-savvy and a fast learner; proficient in Microsoft Office and Google Workspace Professional judgment and discretion in handling confidential information Bonus: Experience working in consulting, professional services, or startup environments About Us Moodys NWC is a result-driven management consulting firm headquartered in the Seattle metropolitan area. We specialize in best-fit consulting based on client needs, with a focus on all aspects of digital product management. We have an active role that we are looking to assist our premier client with and are looking for an experienced consultant with the right set of values. For us, personality fit is paramount. We are looking for self-starters who are experienced but flexible in their approach and have a customer-focused outlook. Our consultants go above and beyond, focus on the end goal, and do what it takes to deliver the desired results. If you are someone who fits the above job description, then please look at the specific opportunity and let us know why you are a good fit for Moodys NWC. Our compensation reflects the cost of labor across several US geographic markets. The salary for this position ranges from $60000/year in our lowest geographic market up to $75000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Other forms of compensation are offered in the form of medical, vision, and dental benefits. Moodys NWC believes in a culture of diversity, acceptance, and belonging. We are committed to being an equal opportunity employer and hiring without discrimination, including based on race, color, creed, national origin, sex, marital status, age, sexual orientation, gender identity, disability, medical status, or veteran status. Moodys NWC complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please submit a contact form here: *********************************

Avalanche is a Seattle-based start-up developing microfusion machines for clean, energy-dense power generation at a scale you can hold in your hands. Our unique approach allows us to build, test, break, learn and iterate on machines in days to weeks. The modular design is designed to provide power to applications from austere environments to deep sea vehicles and maritime transport to lunar power. We know we have an incredibly ambitious mission, and that it requires a wide combination of skills, attitude, and grit to make it happen. If you have a passion for abundant energy, and how we can improve life with it, we want to have a chat with you. Avalanche might be fit for you if: You are self-motivated, energized by problem solving, and enjoy supporting a small, tight-knit team working across a wide variety of topics. You take pride in organization and precision, and you thrive in an environment where priorities can shift quickly. You communicate clearly, maintain strong attention to detail, and can work independently while building strong partnerships across the company. You enjoy bringing structure to complex schedules and creating the operational foundation that keeps teams moving forward. About the role: Avalanche Energy is seeking a highly organized, proactive Executive Assistant to support the C-suite team. You will be responsible for calendar and email management, coordinating travel and logistics, and ensuring your executives stay aligned, prepared, and focused on the highest-priority work. You will also partner closely with the Business Operations Manager to support company-wide initiatives and operational processes. This role requires strong judgment, excellent communication skills, and the ability to anticipate needs in a fast-paced environment. In this role, you will: Manage complex calendars for C-suite team, including scheduling, prioritizing meetings, protecting focus time, and resolving conflicts. Monitor and organize executive inboxes by triaging messages, flagging priorities, drafting responses when appropriate, and assisting with follow-up tracking. Prepare executives for meetings by gathering agendas, materials, and context from internal stakeholders or external partners. Coordinate domestic and international travel, including flight and hotel bookings, ground transportation, conference registrations, and itineraries. Manage expense reports, reimbursements, and company credit card documentation in a timely and accurate manner. Serve as a point of contact for internal and external scheduling requests, ensuring clear and professional communication. Support operational processes and company-wide projects in partnership with the Business Operations Manager (e.g., all-hands meetings, offsites, documentation updates, process improvements). Maintain organized digital files, documents, and shared resources for executives. Uphold strict confidentiality while managing sensitive information and company communications. Anticipate executive needs by staying aware of priorities, timelines, and cross-functional dependencies. Provide exceptional operational support that enhances executive productivity and reduces logistical friction. Own special projects as assigned by executives. About you: 5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders. Strong written and verbal communication skills, attention to detail, prioritization and organizational skills, as well as consistent follow-through. Demonstrated ability to manage complex scheduling across competing priorities. Experienced in coordinating travel logistics and preparing executives for meetings and events. Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and/or Microsoft 365. Ability to exercise sound judgment, maintain confidentiality, and operate with discretion. Comfortable working independently, prioritizing tasks, and managing time in a fast-paced environment. Skilled at building relationships and partnering to gather information and solve problems. Positive, proactive attitude with a focus on problem solving and supporting others. Bonus skills & experience: Experience in a startup, technical, or R&D environment. Familiarity with project coordination or business operations workflows. Benefits: Excellent medical, dental and vision benefits 10 paid holidays and company-wide December holiday break Generous paid vacation and sick time Small, tight-knit team with low barriers to action Exposure to a wide variety of problems for unparalleled, hands-on professional growth A well-stocked kitchen, and employee events on and off-site Meaningful equity in the form of stock options Avalanche values people of all races, ethnicities, genders, ages, religions, and sexual orientations. We also acknowledge the value that different life experiences bring to our organization. Avalanche is an equal opportunity employer, and you do not need to match every listed expectation to apply for this position. We encourage all individuals who are excited about delivering fusion energy to the world to apply.

A leading tech company in the Seattle area is seeking a proactive and highly organized Executive Assistant to play a key role in supporting its leadership team. This position offers the opportunity to work closely with senior leaders, keep high-visibility initiatives moving forward, and bring structure and efficiency to a fast-paced, dynamic environment. The ideal candidate is a strong communicator with exceptional attention to detail, thrives on managing multiple priorities, and collaborates effectively as part of a team. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare and edit correspondence, reports, presentations, and other documents as needed. Serve as a liaison between executives, staff, and external partners, ensuring timely and effective communication. Plan and support onsite and offsite meetings and events, including logistics and budget management Handle confidential information with discretion and maintain a high level of professionalism at all times. Qualifications Bachelor's degree or equivalent experience preferred. 5+ years of experience supporting senior executives, preferably in a technology or corporate environment. Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools. Excellent organizational, time management, and problem-solving skills. Outstanding written and verbal communication abilities. Ability to work independently, adapt to changing priorities, and handle multiple assignments simultaneously. Pervious Microsoft experience is a plus. In Office Requirement: This position is based in Redmond, WA with a requirement to be in the office 3 days a week.

Role Title: Executive Administrative Assistant (Multiple Roles -Level 1 to Level 5) Duration: 6 to 18 months contract Pay Rate: $30/hr to $45/hr on W2 Purpose of the Team: The purpose of this team is to bring the go-to market strategy, programs, and operations to accelerate growth and improve partner experience across all partner segments. Key projects: This role will contribute to supporting a general manager for a partner program and the experiences team. The main component is to manage the calendar for the GM. They will make administrative decisions and requests on behalf of high-level managers. Drafting emails, create data management plans, they will be using advanced features of Microsoft products/tools. Typical task breakdown and operating rhythm: The role will consist of 10% - 20% meetings, 80% administrative tasks to optimize the CVP calendaring. Top 3 Hard Skills Required + Years of Experience Minimum 5 years' experience with calendar management. Minimum 5 years' experience as an executive assistant. Minimum 5 years' experience with creating data management plans (travel details and manages data such as MS expenses reporting and reconciling). Best vs. Average: The ideal candidate will have experience with a high sense of ethics and experience using strong business judgment and the ability to prioritize. They must be very organized, strong ability to multi-task, strong communicator.

Temp to Perm 36.50 per hour 4+ years of professional services firm (administrative support) experience required 8-5 M-F Performs core administrative assistant support for local office Handles complex administrative support duties guided by firm policies and procedures Provides high level, advanced, specialized, and confidential administrative support to firm leaders, executives, and departments Applies advanced knowledge of administrative processes and systems, including the ability to generate complex reports in various software products Assists or handles training of assigned administrative team members on assigned technical duties and processes Helps to champion new processes and tools Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software which may include: Providing support to or overseeing an assigned centralized administrative support ticket(s)

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

We are a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant, enabling a future with unlimited clean electricity. Our vision is a world with clean, reliable, and affordable energy for everyone. Since Helion's founding in 2013, we have raised over $1 billion from long-time investors such as Sam Altman, Mithril, and Capricorn Investment Group as well as new investors SoftBank and Lightspeed to propel us forward. Our last prototype, Trenta, completed 10,000 high-power pulses and reached plasma temperatures of 100 million degrees Celsius (9 keV). We are now operating Polaris, our next prototype on the path to the world's first fusion power plant. This is a pivotal time to join Helion. You will tackle real-world challenges with a team that prizes urgency, rigor, ownership, and a commitment to delivering hard truths - values essential to achieving what no one has before. Together, we will change the future of energy, because the world can't wait. What You Will Be Doing: We're growing our Executive Operations team and hiring Executive Assistants to support senior leadership. In this role, you'll provide essential administrative support, manage priorities, and help drive operational excellence, enabling leaders to focus on high-value work. Depending on experience, responsibilities range from managing calendars and travel logistics to acting as a trusted advisor on strategic initiatives. This is an onsite role that reports directly to a member of the executive team at our Everett, WA office. You Will: Provide comprehensive support to senior leaders, including inbox and calendar management, scheduling, and prioritization of daily activities Coordinate domestic and international travel logistics, itineraries, and accommodations for leaders and external partners Support planning and execution of leadership meetings, team events, and offsites Develop presentations, briefings, and key communications for executives Track action items, deadlines, and recurring responsibilities Prepare agendas, itineraries, and briefing materials to ensure leaders are set up for success Coordinate expense reports, reimbursements, and other administrative tasks Handle sensitive information with the utmost discretion and professionalism Serve as a trusted partner to leadership, building strong cross-functional relationships Required Skills: 2-4 years of professional experience, ideally in administrative or operational support Experience with calendar organization Experience booking and managing travel logistics Eagerness to grow and integrate tools (including AI) to streamline support Ability to work onsite and mirror leadership schedules, evenings/weekends as needed #LI-Onsite #LI-MM1 Total Compensation and Benefits Helion's compensation package includes a competitively benchmarked base salary, meaningful equity grants, and comprehensive benefits. Final compensation is determined through a holistic evaluation of your experience, qualifications, and our commitment to internal equity - ensuring fairness and transparency across our teams. We are committed to fostering a fair and equitable environment in every aspect of our operations, including compensation. This is an exempt salaried role. Annual Base Pay $119,000 - $136,000 USD Benefits Our total compensation package includes benefits, including but not limited to: • Medical, Dental, and Vision plans for employees and their families • 31 Days of PTO (21 vacation days and 10 sick days) • 10 Paid holidays, plus company-wide winter break • Up to 5% employer 401(k) match • Short term disability, long term disability, and life insurance • Paid parental leave and support (up to 16 weeks) • Annual wellness stipend Helion is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need assistance or an accommodation during the interview process, please let us know.

At MCG, we lead the healthcare community to deliver patient-focused care. We have a mission-driven team of talented physicians and technical experts developing our evidence-based content and innovating our products to accelerate improvements in healthcare. If you are driven to enhance the US healthcare system, MCG is eager to have you join our team. We cultivate a work environment that nurtures personal and professional growth, and this is a thrilling time to become a part of our organization. With dynamic roles that offer meaningful impact, you'll be able to fully realize your potential. Plus, you'll enjoy world-class benefits and the security, stability, and resources of our parent company, Hearst, with over 100 years of experience. As a Senior Executive Assistant you will be responsible for handling key administrative and project management duties that enable these leaders and their teams to perform at their best. You'll be a confident representative of our executives, ensuring clear communication with clients, partners, and colleagues at every level. At MCG, our Executive Assistant team members are the mysterious force that keeps our organization on track, on time, and on budget. Serving as trusted partners to our Executive leadership, they prioritize engagements, gather critical data for reports and presentations, and foster strong, collaborative relationships across the entire business. We're looking for an experienced Senior Executive Assistant to support our Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. You will: Serve as a trusted representative for MCG's Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. -acting as a central point of contact and resource that reflects their priorities and values. You will also have the opportunity to onboard alongside the new CPO and partner to build the administrative foundation for Product. Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders' trust and the organization's interests. Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment. Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives. Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met. Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making. Craft compelling presentations through every stage-from early ideation and research to refined final drafts-using expert PowerPoint skills to help communicate strategic insights and drive alignment. Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting. Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface. Occasionally travel to provide on-site support for team meetings and events. What We're Looking For: A minimum of 5 years' experience as an Executive Assistant or similar providing high-level support to C-level executives. Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting. Strong, versatile communication skills-written and verbal-that foster respectful, professional interactions across all levels of the organization. Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations. Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion. Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards. A business partner mindset, capable of anticipating needs and delivering solutions proactively. Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player. A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks. Pay Range: $106,000 - 144,000 Other compensation: Bonus Eligible Perks & Benefits: 💻 Hybrid work 🩺 Medical, dental, vision, life, and disability insurance 📈 401K retirement plan; flexible spending and health savings account 🏝️ 15 days of paid time off + additional front-loaded personal days 🏖️ 14 company-recognized holidays + paid volunteer days 👶 8 weeks of paid parental leave + 10 weeks of paid bonding leave 🌈 LGBTQ+ Health Services 🐶 Pet insurance 📣 Check out more of our benefits here: ******************************************* We embrace diversity and equal opportunity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Only with diverse thoughts and ideas will we be able to create the change we want in healthcare. The more inclusive we are, the better our work will be for it. MCG Health is a Seattle, Washington-based company. This position can be done from a remote location in Seattle, WA., and will require in-person support as needed. #LI-Hybrid All roles at MCG are expected to engage in occasional travel to participate in team or company-sponsored events for the purposes of connection and collaboration. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. MCG is a leading healthcare organization dedicated to patient-focused care. We value our employees' unique differences and are an Equal Employment Opportunity (EEO) employer. Our diverse workforce helps us achieve our goal of providing the right care to everyone. We welcome all qualified applicants without regard to race, religion, nationality, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, pregnancy, parental status, genetic information, or political affiliation. We are committed to improving equity in healthcare and believe that a diverse workplace fosters curiosity, innovation, and business success. We are happy to provide accommodations for individuals. Please let us know if you require any support.

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success. Why Join Us? To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win. We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We're building a more open world. Join us. Senior Executive Assistant - OOTC Introduction to Team At Expedia Group, we believe travel opens doors to new opportunities. Our Office of the CEO team enables the success of the CEO and our Travel Leadership Team. As a Senior Executive Assistant, you'll play a vital role in supporting 1-3 senior executives, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization. Make an Impact As a trusted extension of our leadership, your work will amplify their ability to focus on what matters most. From expertly managing intricate schedules and driving meeting excellence to tackling diverse administrative challenges with precision, your proactive mindset and problem-solving skills will ensure the Office of the CEO operates at its peak. Together, we'll redefine travel and create meaningful impact across Expedia Group. In this role, you will: Provide comprehensive support services to executive leaders, ensuring outstanding communication, responsiveness, and execution Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc. Ensure well organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs Assist in other related duties as needed Experience and Qualifications: 8+ years executive support experience, including supporting senior executives Able to be in office 4-5 times per week Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances Advanced skills in Microsoft Office Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and community leaders Demonstrated sensitivity to diversity, equity, and inclusion Exceptional organizational skills, follow-through, and attention to detail High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance. Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround Technical proficiency to rapidly learn software and troubleshoot/solve technical problems The total cash range for this position in Seattle is $82,500.00 to $115,500.00. Employees in this role have the potential to increase their pay up to $132,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role. Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual's knowledge, skills, and experience. Pay ranges may be modified in the future. Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee's passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership. View our full list of benefits. Accommodation requests If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request. We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others. Expedia Group's family of brands includes: Brand Expedia , Hotels.com , Expedia Partner Solutions, Vrbo , trivago , Orbitz , Travelocity , Hotwire , Wotif , ebookers , CheapTickets , Expedia Group™ Media Solutions, Expedia Local Expert , CarRentals.com™, and Expedia Cruises™. © 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50 Employment opportunities and job offers at Expedia Group will always come from Expedia Group's Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you're confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain ********************. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs. Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

Description At MCG, we lead the healthcare community to deliver patient-focused care. We have a mission-driven team of talented physicians and technical experts developing our evidence-based content and innovating our products to accelerate improvements in healthcare. If you are driven to enhance the US healthcare system, MCG is eager to have you join our team. We cultivate a work environment that nurtures personal and professional growth, and this is a thrilling time to become a part of our organization. With dynamic roles that offer meaningful impact, you'll be able to fully realize your potential. Plus, you'll enjoy world-class benefits and the security, stability, and resources of our parent company, Hearst, with over 100 years of experience. As a Senior Executive Assistant you will be responsible for handling key administrative and project management duties that enable these leaders and their teams to perform at their best. You'll be a confident representative of our executives, ensuring clear communication with clients, partners, and colleagues at every level. At MCG, our Executive Assistant team members are the mysterious force that keeps our organization on track, on time, and on budget. Serving as trusted partners to our Executive leadership, they prioritize engagements, gather critical data for reports and presentations, and foster strong, collaborative relationships across the entire business. We're looking for an experienced Senior Executive Assistant to support our Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. You will: * Serve as a trusted representative for MCG's Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. -acting as a central point of contact and resource that reflects their priorities and values. You will also have the opportunity to onboard alongside the new CPO and partner to build the administrative foundation for Product. * Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders' trust and the organization's interests. * Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment. * Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives. * Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met. * Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making. * Craft compelling presentations through every stage-from early ideation and research to refined final drafts-using expert PowerPoint skills to help communicate strategic insights and drive alignment. * Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting. * Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface. * Occasionally travel to provide on-site support for team meetings and events. What We're Looking For: * A minimum of 5 years' experience as an Executive Assistant or similar providing high-level support to C-level executives. * Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting. * Strong, versatile communication skills-written and verbal-that foster respectful, professional interactions across all levels of the organization. * Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations. * Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion. * Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards. * A business partner mindset, capable of anticipating needs and delivering solutions proactively. * Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player. * A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks. Pay Range: $106,000 - 144,000 Other compensation: Bonus Eligible Perks & Benefits: Hybrid work Medical, dental, vision, life, and disability insurance 401K retirement plan; flexible spending and health savings account 15 days of paid time off + additional front-loaded personal days 14 company-recognized holidays + paid volunteer days 8 weeks of paid parental leave + 10 weeks of paid bonding leave LGBTQ+ Health Services Pet insurance Check out more of our benefits here: ******************************************* We embrace diversity and equal opportunity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Only with diverse thoughts and ideas will we be able to create the change we want in healthcare. The more inclusive we are, the better our work will be for it. MCG Health is a Seattle, Washington-based company. This position can be done from a remote location in Seattle, WA., and will require in-person support as needed. #LI-Hybrid All roles at MCG are expected to engage in occasional travel to participate in team or company-sponsored events for the purposes of connection and collaboration. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. MCG is a leading healthcare organization dedicated to patient-focused care. We value our employees' unique differences and are an Equal Employment Opportunity (EEO) employer. Our diverse workforce helps us achieve our goal of providing the right care to everyone. We welcome all qualified applicants without regard to race, religion, nationality, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, pregnancy, parental status, genetic information, or political affiliation. We are committed to improving equity in healthcare and believe that a diverse workplace fosters curiosity, innovation, and business success. We are happy to provide accommodations for individuals. Please let us know if you require any support. Salary106,000.00 - 144,000.00 Annual Listing Type Jobs | Remote Position Type Full Time Experience Level Senior Level Salary Min 106000.00 Salary Max 144000.00 Salary Type /yr.

THIS OPPORTUNITY The Senior Executive Assistant reports to the WSOS Executive Director and is a member of the Operations team. The top accountabilities for this role are to manage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff member's ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support for the ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt. Baker neighborhood of Seattle, WA; 4) leading a wide variety of administrative and office management tasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel in this role, the Senior Executive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately, and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS office is in Seattle's Mt. Baker neighborhood. Most staff work on a hybrid schedule, generally working from the WSOS office two days per week. This role is to generally work from the WSOS office three days per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality and maintaining a welcoming environment via phone and at the front desk; managing office administrative tasks such as monitoring the mail and coordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrative logistics for meetings (scheduling, compiling and distributing materials, recording meeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designing and compiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, cross‑functional projects - plan, prioritize, coordinate stakeholders, and enforce timelines to ensure on‑time completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills, and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Primary tasks/responsibilities: * Manage complex calendaring for the director and to set up meetings for the division and leadership team * Serve as a host for zoom rooms and meetings * Familiarity with SharePoint/OneDrive desirable Skills: * Excellent written and diplomatic oral communication skills * Flexible and quickly responsive to supporting the director * Political savvy when responding to requests * Responsible/dependable Location: Downtown Seattle Duration: 2-3 months Location: Telecommute but may need to come into the office upon occasion. Should live close enough to downtown Seattle (401 Fifth Ave) to come into the office on short notice. Pay: $29.09 per hour

Process, verify, and reconcile all accounts receivable, ensuring internal controls are managed throughout the department. Work with customers when issues arise. Work with Accounting Specialist within QuickBooks software platform as requested. Implement billing submission in coordination with Program Managers. Ensure all current employees possess all contractually necessary documentation (CPR/1st Aid/AED Certification, Background Check Renewals, Driver's License, Auto Insurance, Proof of Education, and Fingerprinting for some staff). Launch performance appraisals for all employees except the CEO in Paylocity. Utilize Learning Management System to assign training to staff through Paylocity. Assist with gathering necessary information for audits (training, compliance, and accounts receivable). Work with Administrative Manager on occasional human resource projects. Demonstrate commitment to accuracy and efficiency. Responsible for reception backup relating to answering telephones and greeting visitors when others are not available to do so. General Responsibilities Demonstrate a commitment to the people with serve and carry out Vadis' mission, vision and core values. Work collaboratively with diverse groups and individuals from a variety of backgrounds. Promotes a safe working environment for self, coworkers, and clients. Demonstrate solid attendance and punctuality. Take ownership of job responsibilities and adhere to policies and procedures. Effectively utilize time to include planning, strategizing, prioritizing, and adhering to timelines. Initiate duties and implement solutions while following through to completion. Express facts and ideas in a clear and organized manner. Interact in a cooperative, timely, solution-oriented manner. Approach conflict decisively, professionally, in a timely and solution-orientated manner. Represent Vadis professionally and responsibly. Other duties as assigned. Pay and Benefits This is a full-time position with a starting wage of $24 per hour. This is not a remote position. Full salary range for this position is $24 - $30 per hour and allows for professional growth over time. Medical/Vision, dental, and life insurance coverage at low premium cost to employees. Dependent coverage available at employee cost. 403(b) retirement plan, with up to a 6% company match dependent on contributions. (Match available after one year of employment). Opportunities for advancement. Business mileage reimbursement is currently .60/mile. Vacation accrual begins at .027 per paid hour. Sick Leave accrues at 1 hour for every 40 hours worked. Client job start incentive bonuses. Employee Assistance Program available. Ten Paid Holidays for 2026. Hours of work: Monday through Friday, from 8:00am to 4:30pm. Requirements Accounting knowledge specific to accounts receivable. Knowledge of related computer applications: Excel, QuickBooks and Paylocity. Ability to communicate, using tact and discretion, with the public, staff, and program clients. Ability to speak pleasantly and clearly, able to follow verbal or written instruction, work both under supervision and independently. Ability to type accurately and with quality. Good knowledge of spelling, punctuation, grammar and math, letter, and document formats. Knowledge of office practices including filing, maintaining records, and bookkeeping. Ability to learn and retain complex procedures; prepare and maintain records and reports; render clear explanations of procedures and regulations; operate standard office equipment and machines. EDUCATION/EXPERIENCE An associate degree in a related field or equivalent education or training in business administration/accounting Two years' experience with Excel; One year's experience working in QuickBooks. SALARY: Per Range REQUIREMENTS Must be at least 18 years of age. Must pass Initial and ongoing criminal background checks. Fingerprinting may also be required.

Description Description SIHB Core Competencies Core Competencies are foundational commitments and skills that all SIHB staff are expected to develop. These competencies define common measures for performance that are applied to every role in the organization. * Commitment to Indigenous and Organizational Values: Everything we do at SIHB is centered on Traditional Indian Medicine. It is our responsibility to maintain cultural integrity in all that we do. * Accountability: All employees of SIHB effectively manage their own work and the work of their teams. We take ownership of our actions and decisions. We all strive to deliver the highest quality work and care, while respecting our teammates and relatives. * Collaboration: SIHB is a team-oriented organization. As team members, we share the responsibility of working toward a common purpose. We collaborate with our colleagues across the organization to deliver the highest quality of care and results in alignment with our mission, vision, values and Theory of Change. * Communication: We practice effective and clear communication with staff, relatives, teams and community. We demonstrate empathy among each other and with those we serve, and transparency in our decision making. * Customer Service Orientation: All employees of SIHB recognize the needs of the diverse community we serve. We put the needs of our relatives first by delivering the highest quality, professional, responsive, and innovative care. Our relatives come first and deserve the best. Position Summary: The Executive Assistant is responsible for providing high-level administration support to the Chief Finance Officer (CFO). They will actively manage the CFO schedules, handle internal and external executive-level communications, coordinate special projects, serve as a liaison to the Board of Directors, and develop and implement standardized administrative procedures to support other Administrative Assistants in all divisions for the Seattle Indian Health Board (SIHB). Organizational Structure/Reporting Relationships: This position reports directly to the Chief Finance Officer and is a member of the Administration team. This position has no direct reports. Organizational Responsibilities * Hold Indigenous values and practices with respect and integrity * Hold yourself accountable to the highest standard by being resourceful, innovative, creative and solutions-oriented * Actively participate in organizational activities with the understanding that success is achieved through teamwork. * Recognize that communication is central to the organization's success and actively champion your words and actions to maintain respect for others, encourage constructive feedback, be open to share laughter and acknowledge differences in skills and opinions, all while keeping others' best intentions in mind. * At SIHB, we refer to our customers as Relatives. Our Relatives come first and deserve the best. Serve the needs of our Relatives first by delivering the highest quality, professional, responsive and innovative care. Job Responsibilities * Assists with the CFO's administrative functions. * Acts as the model for excellent service standards. * Represents SIHB with the highest level of professionalism. * Demonstrates a commitment to SIHB's mission. * Prepares routine and advanced correspondence including letters, memoranda, and reports. * Manage CFO's calendar and all changes. * Prepares for and attends meeting and events, takes notes and transcribes minutes to ensure consistent communication with relevant stakeholders. * Coordinates site visits with government and community entities. * Assists in preparation for of all agency accreditation, licensing and funding agency reviews as requested. * Maintain agency licenses and track renewal dates for appropriate departments. Coordinates and schedules travel and reimbursements for both CFO and Government Affairs Officer. Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries. * Provides a bridge for smooth communication between the CFOs office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. * Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with competing deadline pressures. * Responsible for all incoming emails addressed to the agency email by either responding to inquiries or redirecting to the appropriate party/department. Serves as the lead for Leadership Support Team, coordinating all Administrative Support initiatives agency-wide. * Works closely with Admin Assistants throughout the agency to build support to Division Heads/Leadership Team and their staff. Actively leads and participates in continuous improvement activities of the administrative department and the organization. * Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned. Work well under pressure, meet multiple and often competing deadlines. At all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community. * Other duties as assigned by Chief Finance Officer. Requirements * High School diploma or equivalent Five years of job-related work experience in high-level administrative support or other related areas. * Work efficiently and effectively in a fast paced environment handling multiple tasks simultaneously and autonomously. * Demonstrate executive presence, maturity and sound judgment, along with the ability to maintain a high degree of confidentiality. * Demonstrated ability to provide a high level of service and to effectively and comfortably communicate with internal and external customers while demonstrating cultural sensitivity Ability to utilize SIHB computer programs and Microsoft products. Salary68,000.00 - 72,000.00 Annual Listing Type Jobs Position Type Full Time Salary Min 68000.00 Salary Max 72000.00 Salary Type /yr.

THIS OPPORTUNITY TheSenior Executive Assistantreports to the WSOS Executive Directorand is a member ofthe Operationsteam. The topaccountabilitiesfor this rolearetomanage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff members ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support forthe ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt.Baker neighborhood of Seattle, WA; 4)leading a wide variety of administrativeand office managementtasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel inthisrole, the SeniorExecutive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately,and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability toanticipateneeds, think critically,and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS officeis in Seattles Mt. Baker neighborhood.Most staff work on a hybrid schedule,generally workingfrom the WSOS office two days per week.This role isto generally work from the WSOS officethreedays per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality andmaintaininga welcoming environment via phone and at the front desk; managing office administrative tasks such asmonitoringthemail andcoordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrativelogisticsfor meetings (scheduling,compilingand distributing materials, recordingmeeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designingandcompiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, crossfunctional projectsplan, prioritize, coordinate stakeholders, and enforce timelines to ensure ontime completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills,and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Description THIS OPPORTUNITY The Senior Executive Assistant reports to the WSOS Executive Director and is a member of the Operations team. The top accountabilities for this role are to manage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff member's ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support for the ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt. Baker neighborhood of Seattle, WA; 4) leading a wide variety of administrative and office management tasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel in this role, the Senior Executive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately, and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS office is in Seattle's Mt. Baker neighborhood. Most staff work on a hybrid schedule, generally working from the WSOS office two days per week. This role is to generally work from the WSOS office three days per week in light of their on-site support duties. Key Responsibilities and Accountabilities * Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. * Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality and maintaining a welcoming environment via phone and at the front desk; managing office administrative tasks such as monitoring the mail and coordinating cleaning services as needed. * Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrative logistics for meetings (scheduling, compiling and distributing materials, recording meeting minutes) and other projects. * Lead a broad variety of administrative tasks including assisting with special projects; designing and compiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. * Own and support complex, cross-functional projects - plan, prioritize, coordinate stakeholders, and enforce timelines to ensure on-time completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills, and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here. Salary90,973.54 Annual Listing Type Jobs Position Type Full Time Experience Level Senior Level Salary Min 90973.54 Salary Max 90973.54 Salary Type /yr.