Executive assistant jobs in Vista, CA

About the Role We are seeking an experienced, highly organized Executive Assistant to provide direct support to multiple VPs and occasional support to the SVP of the North America Regional Sales & Business Development team. This is a dynamic, fast-paced role in a globally recognized technology leader, offering meaningful exposure to strategic business operations and top-tier client engagements. Responsibilities Calendar & Meeting Management: Proactively coordinate complex calendars, prioritize scheduling requests, and manage high-level internal and external meetings. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries using SAP Concur. Administrative Support: Prepare expense reports, maintain organizational charts and contact lists, and handle confidential correspondence. Event Planning: Support planning and execution of team events, offsites, and business reviews. Stakeholder Communication: Serve as a professional point of contact for internal and external partners, ensuring clear and timely communication. Special Projects: Assist with ad-hoc projects that contribute to team efficiency and organizational goals. Qualifications: 6+ years of experience as an Executive Assistant supporting VP/C-level leaders. High school diploma required; Associate's or Bachelor's degree preferred. Proficiency in Microsoft Outlook, Teams, Excel, PowerPoint, and Concur (or similar travel system). Experience in a fast-paced, matrixed organization (tech or semiconductor industry a plus). Strong integrity, discretion, and ability to handle confidential information. Key Competencies: Excellent verbal and written communication skills. Agility in managing shifting priorities with a sense of urgency. Collaborative, proactive, and resilient work style. Professionalism and confidence in interacting with executives and external partners.

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Step into the timeless craftsman charm of The Lodge at Torrey Pines. Overlooking the world-renowned Torrey Pines Golf Course with views of the Pacific Ocean, the AAA Five Diamond rated resort features 170 rooms and suites, 2 restaurants, a full-service spa, versatile meeting spaces, and unprecedented service. The Lodge at Torrey Pines is owned by Evans Hotels, LLC, a family-owned and operated business committed to supporting and enhancing employee well-being through a variety of programs that nurture our staff professionally and personally. We offer hands-on manager and leadership training, employee appreciation days, and staff awards and recognition. Our team is also dedicated to serving our community through initiatives like company-wide beach clean-ups and volunteer opportunities. SUMMARY The Executive Assistant to the General Manager plays a pivotal role in providing high-level administrative, organizational, and project support. As a trusted partner, this position ensures the seamless operation of the GM's office, facilitates communication across departments, and upholds the property's AAA Five Diamond and Forbes Five-Star service culture. PAY & PERKS Compensation: $26.00 - $30.00 DOE** Earn $1000 for Culinary, Engineering, Housekeeping, and $350 for all other roles. for each hired referral at any Evans Hotels property. Discounted Hotel Rooms for you, family and friends. Free Employee Parking and/or discounted MTS Pronto card. Free Meals & Refreshments during working shifts. Career advancement opportunities! Health (including SIMNSA), Dental, Vision, 401k with match, life insurance, sick and vacation time. Discounts on cell phone bills, shoes, gym memberships, and more! ESSENTIAL DUTIES Provide high-level administrative and clerical support to the General Manager and, when needed, other senior hotel leaders. Manage the GM's daily schedule, appointments, meetings, and travel arrangements with strong prioritization and confidentiality. Handle diverse administrative duties and maintain organized systems for files, documentation, contracts, and confidential personnel information. Handle incoming calls, emails, and requests with professionalism, anticipating needs, and responding on behalf of the GM when appropriate. Prepare, edit, and distribute correspondence, reports, presentations, internal communications, memos, and announcements. Ensure smooth daily operations within the executive office and support effective cross-departmental communication and initiatives. Uphold The Lodge's Five-Star service culture in all internal and guest-facing interactions. Serve as a liaison between the GM and department heads, ensuring clear, timely, and professional communication. Assist with developing training schedules, recognition programs, and internal initiatives that promote team engagement and uphold property culture. Prepare agendas, supporting documents, and meeting minutes for leadership and operations meetings. Coordinate executive-level events, team celebrations, and special functions hosted by the GM's office. Track and follow up on action items to ensure timely completion. Monitor and enhance administrative processes to support efficient executive workflow. Maintain strong relationships with cross-functional teams to increase alignment across the resort. Identify opportunities to streamline communication, improve reporting, and strengthen organizational systems. Monitor project timelines, property initiatives, and departmental deadlines, providing updates to maintain alignment. Support coordination for major resort initiatives including restaurant projects, training programs, capital improvements, and operational audits. Collaborate with department leaders to collect data, reports, and follow-up items at the GM's direction. Assist in managing VIP, high-profile, and repeat-guest communications and experiences to ensure elevated hospitality. Respond to guests and vendors for inquiries, conduct billing and payment research, and manage VIP reservations. Support follow-up on guest feedback, special requests, and recovery efforts at the GM's direction. Reinforce the property's culture of excellence, accountability, and service through team coordination, messaging, and participation in property events. Performs additional duties and responsibilities as directed by the leadership team. QUALIFICATIONS Bachelor's degree from four-year college or university or any equivalent Minimum 3 years of experience as an executive assistant, administrative manager or related experience and/or training; or equivalent combination of education and experience. Availability to work on weekends and holidays is required. Strong organizational abilities with meticulous attention to detail. Ability to manage sensitive information with integrity and discretion. Proficiency in Microsoft Office and Google Workspace applications. Ability to multitask and thrive in a fast-paced, luxury-hospitality environment. Strong communication skills, spoken and written. Ability to interact effectively and professionally with board members, and other internal/external contact. Ability to exemplify and always lead with a friendly, professional, team-oriented, positive demeanor and diplomatic attitude, especially under stress or challenges. Ability to stand, kneel, squat for prolonged periods of time, up to and including, the entire shift and lift up to 25 lbs. The following position will be filled in accordance with the process set forth in California Labor Code Section 2810.8 and San Diego Municipal Code 311.0101 et. seq. **The pay scale posted is the salary or hourly wage range that the employer reasonably expects to pay for the position during the first year of employment. The posted range does NOT include potential additional types of compensation, such as gratuities, service charges, commissions, or bonuses. Actual compensation offered may fluctuate based on qualifications and/or experience.

Executive Administrative Assistant - Hybrid | Irvine, CA | Kelly at Johnson & Johnson Join a world-class team and take the next step in your career! Kelly , in partnership with Johnson & Johnson, is seeking a talented Executive Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry. Job Specifications Job Type: Flexible between 20-40 hours per week. Company: Kelly (Johnson & Johnson Assignment) Location: Irvine, CA (Hybrid) Pay Rate: $30.00/hr Shift: Flexible, within business hours 7a-4p preferred due to various teams in differing time zones Assignment Length: 1 year (potential for extension) Roles and Responsibilities Coordinate event logistics and provide administrative support for meetings and workshops. Manage complex calendars for senior leaders (Two Senior Directors and their teams; coordination with global admins), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems). Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events. Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support. Maintain office supply inventory, organize files, and manage office storage systems. Support around POs, payment requisitions, PO issuing, and project number creation. Occasionally greet vendors and visitors-ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings/events. Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations. Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers. Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions). Qualifications & Skills High School diploma or GED required. 5+ years of office-based experience, including 2+ years as an Executive Assistant. Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus. Strong multitasking and organizational skills within a dynamic team setting. Exceptional verbal & written communication and interpersonal abilities. Professional, resourceful, self-starter with strong initiative, able to “own” issues until resolved. Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins). Familiarity with healthcare provider compliance and basic PO/program management Experience working in a fast-paced, cross-functional business environment Ideal Candidate Hyper-focused and self-motivated, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth. Comfortable engaging with guests and office staff, and able to manage quick event turnaround. Company Culture At Kelly and Johnson & Johnson, you'll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You'll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting-and are ready to anticipate needs and drive results-you'll fit right in! Ready to discover what's next? Apply today and let Kelly connect you to your future!

**Full-Time, In Office, Monday - Friday COMPANY PROFILE Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of multifamily apartment communities throughout California, Arizona, and Nevada. The company is conveniently located in the Del Mar Heights area of San Diego. We offer a great company culture with monthly lunches, an annual company holiday luncheon, and more. DESCRIPTION The Executive Assistant supports and performs administrative duties for the Chief Executive Officer. This is a rare opportunity to grow while gaining front-row, master-class insight into the operations of a successful investment firm. The ideal candidate is a highly organized professional with superb problem-solving abilities. This individual possesses a positive attitude, strong attention to detail and is dedicated to producing quality results. Strong verbal and written communication skills are essential, as well as a polished presentation, professional demeanor, and great interpersonal skills. The candidate understands that no task is too small and tackles each request as such. Combination of some experience and/or interest in real estate is highly desired, and experience supporting executive-level staff is required. JOB RESPONSIBILITIES Perform routine to advanced, confidential administrative duties. This includes support to the CEO and other departments or individuals in the company as needed. Communicate verbally and in writing with high-net-worth individuals and institutional investors, as well as a variety of business associates, organizations and other professionals who interface with the CEO and the company. Manage special projects as needed including gathering the necessary documents and data for potential deals in the pipeline. Manage the CEO's email, schedule, and calendar. Manage and coordinate a busy travel schedule including domestic and international itineraries on commercial and private air. Act as a personal assistant to the CEO. This includes booking personal travel plans, rental car arrangements, distributing personal mail, purchasing personal items, and running personal errands. Organize and maintain the CEO's electronic and hard copy filing and recordkeeping systems. Review invoices for accuracy and prepares each for approval and processing. This is a full-time, in-office position. REQUIREMENTS Bachelor's degree is required. 2-3 years of related administrative experience and/or experience in the real estate/ property management industry preferred. Experience supporting executive-level staff is highly preferred. Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint. Etc.) PowerPoint, Adobe, and Outlook. Excellent oral and written communication skills, including grammatical competence, in order to independently draft and edit correspondence and memos. Superior organizational, follow up and time management skills. Proven ability to maintain highly confidential information. Strong attention to detail and ability to learn quickly and follow directions. Flexibility and adaptability in a changing and fast-paced entrepreneurial environment. A valid California's driver's license, good driving record and the ability to travel in Southern California as required for business purposes. The ability to pass a criminal background check, drug screen, credit check and provide proof of authorization to work in the United States. COMPENSATION/BENEFITS $65,000. Pay dependent on experience. Benefits package with medical, dental, vision and life insurance plans. 401(k) Retirement Savings Plans. Annual performance bonus. Two weeks' paid vacation, sick days, and holiday pay.

Schedule: Monday-Friday, 8:30AM-3:00PM (25 - 30 hrs/week; hours may increase) Compensation: $25/hr We're hiring a highly organized, proactive, and reliable Administrative Assistant to support a private family office in Irvine. This role is perfect for someone who thrives in a calm, relationship-driven environment and enjoys keeping schedules, communication, and office operations running smoothly. What You'll Do Manage a detailed daily calendar, including personal, medical, and wellness appointments Coordinate weekly schedules for support staff and send real-time updates as plans shift Communicate daily with internal stakeholders via text and email Assist with invoice processing and follow a clear approval workflow Provide light tech support (Mac preferred) Maintain organization, confidentiality, and a steady flow of communication throughout the day Who You Are Experienced in administrative or executive support Highly emotionally intelligent, mature, and discreet Excellent with time management, coordination, and follow-through Comfortable working on a Mac and handling light tech troubleshooting Calm, organized, proactive, and dependable Notary experience is a plus Name: All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Contract to Direct Hire Job in San Diego, CA!! We are looking for a Front Desk Administrator to ensure smooth office operations and provide comprehensive administrative support to our team. This role involves managing day-to-day tasks, coordinating activities, and assisting with key projects and events. Providing direct support to senior leadership. Job Description Provide general office support, including phone and email communication, ordering office and kitchen supplies, and maintaining a neat and organized workspace and facility. Serve as the primary point of contact with the building landlord and vendors for maintenance, repairs, and facility-related needs. Coordinate office activities and ensure compliance with company policies. Manage calendars, agendas, travel arrangements, and appointments for senior management and project teams. Schedule and organize meetings, book conference rooms, and set up video calls for internal teams and external stakeholders. Maintain and organize project documentation for easy access and accuracy. Process expense reports, invoicing, and purchasing card transactions. Assist with new hire orientation and onboarding. Support company events, conferences, and team-building activities, including securing venues, arranging catering, and managing logistics. Provide front desk and reception support from Monday-Friday, 8:00-5:00 pm. Skills Required Previous experience in administrative or office support roles. Strong organizational and multitasking skills. Ability to work effectively with people at all levels of the organization, including senior leadership. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and other relevant tools. Ability to handle confidential information with discretion. Experience in event coordination and travel arrangements is a plus. Education/Training/Certifications High School Degree or GED “We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.” JOB-10045513

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Administrative Assistant Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal candidate takes the initiative; is detail orientated and has 2+ years of administrative experience and is looking for a long-term opportunity with a growing construction company. Responsibilities: · Monitor and respond to daily estimating emails and assist estimators with prepping bids and meeting deadlines. · Processing and filling out required bid paperwork and requests bid bonds and payment performance bonds as needed. · Conduct data entry tasks for the office and staff. · Process Accounts Payable invoices · Organize and file fleet management documents. · Assist Payroll Administrator with various tasks as needed. · Assist Controller with various tasks as needed. · Assist Subcontract/Billing Administrator with various tasks as needed. Requirements/Qualifications: · 2+ years of administrative assistant experience. · Ability to work in MS Office Suite: Outlook, Word, Adobe and excel required. · Notary license a plus but not required. · Estimating/Bidding knowledge a plus. · Ability to handle confidential information with discretion. · Strong attention to detail and organizational skills. · Excellent communication and time management skills.

Executive Assistant to the CEO Location: Irvine, CA (On-site, Full-time) Reports to: Chief Executive Officer About the Company Our organization is an innovative, globally minded institution committed to preparing professionals for meaningful careers through accessible, high-quality education. We value leadership, innovation, and collaboration, fostering an environment where academic and operational excellence meet practical execution. Position Overview The Executive Assistant to the CEO serves as a strategic partner and key support resource for the organization's top executive. This role combines traditional executive support with project management and data analysis responsibilities. The ideal candidate will be proactive, highly organized, and analytical - someone who can balance administrative precision with the ability to oversee cross-functional initiatives and synthesize data-driven insights. Key Responsibilities Executive Support Manage complex calendars, scheduling, and travel logistics for the CEO. Prepare and edit correspondence, presentations, and reports for internal and external audiences. Coordinate meetings, track deliverables, and ensure follow-through on key initiatives. Maintain confidentiality and professionalism in all interactions. Project Management Oversee strategic and operational projects from inception through completion. Collaborate with senior leaders and cross-functional teams to track progress and ensure alignment with organizational goals. Anticipate potential challenges and proactively offer solutions. Reporting and Analysis Compile and analyze data, reports, and financial or operational information to support executive decision-making. Develop summaries, dashboards, and presentations that highlight key findings and actionable insights. Identify trends and make recommendations based on data analysis. Communication and Relationship Management Serve as a liaison between the CEO's office and internal/external stakeholders. Support high-level meetings and events, including board or leadership sessions. Foster strong relationships across departments to ensure smooth communication and coordination. Qualifications Bachelor's degree required; advanced degree preferred. Minimum 5 years of experience supporting senior or C-level executives. Proven ability to manage multiple priorities and complex projects. Strong analytical and problem-solving skills. Excellent written and verbal communication abilities. High level of discretion, integrity, and professionalism. Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook) and project management tools (e.g., Asana, Monday.com, Teams). Ideal Candidate Attributes Strategic thinker with strong organizational skills. Comfortable managing both administrative and analytical tasks. Thrives in a fast-paced, high-expectation environment. Collaborative, adaptable, and solutions-focused. Motivated by mission-driven work and professional growth.

Who are we? J/PR is a global communications firm specializing in public relations, content creation, and social media. We work with some of the best hotels, resorts, and lifestyle brands in the world, including Relais & Chateaux, Vail Resorts Hospitality, and Hilton Luxury Brands, to name a few. You can see our current client list here. Being a part of this international powerhouse agency will connect you to a roster of distinguished hotels, resorts, restaurants, real estate projects, and destinations across the globe, elevating your career (and your frequent flier status). We tell compelling original stories to connect brands to their target audiences. We're passionate, professional, and purpose-driven. We're dedicated to our work, the agency, our clients, and each other. Forbes said “These Women Are Dictating Where You're Traveling,” and Inc. Magazine featured J/PR in an article titled, “How Two Millennial-ish Women Built a PR Powerhouse.” This is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 50 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain's Best Places to Work (to name a few). We're incredibly intentional about our company culture, and we wholeheartedly believe in a work-life blend, where you'll be empowered to continue learning and growing through travel, mentorship, training, and retreats, along with a connected company culture. Who are you? You thrive in a hands-on support role, taking pride in being the keystone of a successful founding partner's personal and professional worlds. Highly intuitive, confident, and self-directed, you quickly learn the founder's preferences, anticipate needs, take initiative, and work independently. You have a natural eye for detail and a proven track record of understanding and applying a founder's vision and visual identity to flawlessly curated experiences. Your experience supporting high-powered executives has honed your ability to strategically plan ahead, keep calm under pressure, and meet short deadlines. Through it all, your strong value for the people and relationships in your work and life shines through. The Role As an Executive Personal Assistant, you'll wear many hats and act as the smooth operator behind the scenes in a faster-than-fast environment. First and foremost, you'll provide J/PR's founding partner with logistical support while executing business needs and coordinating personal projects. This role requires experience managing complex calendars, travel arrangements (domestic and international), meeting logistics, expense reporting, and confidential correspondence, often shifting between personal and professional commitments. You'll work within the Operations team, supporting collaboration between the founder and all operations functions: finance, hiring, new business, and office management. There is an internal client focus and dedication to facilitating clear communication with the agency's clients on behalf of the partner. Duties & Responsibilities: Executive Assistant Duties Manage complex calendars and scheduling for the partner Handle partner's email management and correspondence Support project tracking and partner-requested initiatives, attend meetings, take detailed notes, and follow up on action items Coordinate domestic and international travel and accommodation arrangements via telephone and email, and prepare related agendas/itineraries Act as liaison between partner, clients, and leadership, ensuring clear communication and timely follow-through Manage monthly accounts receivable, including professional client communication, processing payments, and meticulously tracking partners' monthly expenses Coordinate company parties, annual events, team gatherings, and off-sites, sourcing and liaising with vendors, leadership, and the agency Sources and coordinates gifting for staff, clients, and vendors Supports the Operations team as needed with client invoice collection, agency time tracking, executive hiring, and new business development Organize digital and physical files, data entry, and general office tasks Personal Assistant Duties Handle household and family calendars, including reservations, appointments, pet care, school event planning, and property management Research and provide the best options for projects, events, restaurants, travel, and other executive needs, facilitating decisions by bringing solutions, not play-by-play updates Liaise with contractors, vendors, and service providers for personal events and gifting Keep track of expenses, receipts, and personal budgeting Accommodate frequent last-minute travel (commercial), including flights, accommodations, transportation, and itineraries Pack, unpack, and ensure all personal and professional items are prepped for travel and appearances Handle personal errands, returns, and wardrobe coordination Requirements 3+ years of Executive or Personal Assistant experience supporting C-Suite executives Must have a flexible lifestyle: while this is a “9-5” in-office role, there is an on-call element that entails working outside standard business hours, over weekends, and across time zones as needed Ability to work primarily in the San Diego office (Fridays remote), with occasional flexibility for remote work - must have a reliable car and valid driver's license Tech Savvy with Apple products, G-Suite, Microsoft Office, Zoom, and Microsoft Teams Keen eye for design and detail, aligning events with the partner's coastal Hampton's aesthetic Naturally proactive and intuitive: capable of anticipating needs, solving problems independently, and “just getting things done” High level of integrity, maintain discretion and confidentiality while managing sensitive matters Willing to travel occasionally, with opportunities to accompany the principal to major events and international destinations Comfortable in both formal and casual settings - from high-profile events to informal at-home days Benefits J/PR offers a competitive benefits package, including: Competitive base salary: $75,000 - $90,000, commensurate with experience Commission opportunities Year-end discretionary bonus Monthly Cell Phone Stipend Company contributions to medical, dental, and vision insurance premiums 401K with employer match Accrued PTO Birthday PTO Flexible Release Fridays Hotel trade with our world-class clients (complimentary stays across our entire portfolio) Hybrid office schedule (2-3 days in office) Corporate ClassPass discounts Pet insurance discounts Milestone gifts at 1, 5, and 10 years Annual holiday and summer parties, plus regular socials Ongoing training and development opportunities Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. EQUAL EMPLOYMENT OPPORTUNITY J Public Relations (J/PR) and 20Two Studio (Studio) strongly support equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. J/PR and Studio recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. J/PR and Studio may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting, and search firms.

Job Description Eggs Unlimited is one of the world's largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry. Job Summary: We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment. Calendar Management Manage and update the CEO's calendar daily, ensuring zero conflicts and appropriate lead/travel time. Schedule internal and external meetings, conference calls, and events with high attention to time zones and logistical flow. Register the CEO for conferences and manage end-to-end logistics including accommodations, transportation, and access credentials. Anticipate calendar needs and proactively suggest adjustments for efficiency and wellness (e.g. rest periods, travel recovery time). Travel Management Book complex multi-city commercial and private travel with precision, balancing cost, convenience, and efficiency. Monitor flights in real-time and proactively communicate gate changes, delays, weather issues, or cancellations, providing immediate alternatives when needed. Prepare and send detailed travel briefings, including boarding passes, confirmations, and key trip notes. Ensure all ground transportation, hotel stays, rental cars, and dining reservations are confirmed and seamlessly coordinated. Track and manage all travel credits and loyalty programs to ensure maximum value and usage before expiration. Execution & Foresight Think several steps ahead to identify and resolve scheduling or travel conflicts before they occur. Keep all records, confirmations, and changes well-organized and accessible at all times. Be available during off-hours during travel or in times of urgent need. Ad hoc projects and administrative tasks not limited to the responsibilities above. Qualifications: Minimum 5 years of experience as an executive or personal assistant in a high-demand environment. Proven experience supporting the C-suite. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including solid proficiency with Microsoft Excel. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude. Compensation & Benefits: Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 - $150,000+ (Dependent on Experience). Powered by JazzHR ZedLJZomel

The Executive Assistant to the CEO & COO is a strategic partner and trusted advisor responsible for managing and optimizing the daily operations, time, and communications of the organization's top executives. This highly visible role is the first point of contact for internal and external stakeholders and requires exceptional judgment, discretion, and the ability to thrive in a dynamic, fast-paced environment. This role demands a proactive and resourceful professional with a strong executive presence, organizational excellence, and the ability to anticipate needs while managing multiple high-priority tasks. The Executive Assistant will be instrumental in facilitating board and leadership meetings, coordinating travel and events, and ensuring that the CEO and COO remain informed and focused on strategic initiatives. This is a hybrid role based in our downtown San Diego office. In-office presence is required at least two days per week, with additional days as needed for executive meetings, Board of Director meetings, and special events.What You Will Do (Essential Responsibilities): Executive Support & Calendar Management Serve as a primary point of contact for the CEO and COO, managing complex calendars, travel logistics, and daily priorities with minimal oversight. Prioritize requests and make real-time decisions to maximize the executives' productivity and impact. Prepare and edit correspondence, reports, spreadsheets, and presentations with precision and professionalism. Board & Leadership Meeting Coordination Lead logistics and preparation for Board of Directors and Advisory Board meetings, including: Creating presentations using the Board portal Coordinating meeting schedules and communications Managing materials and follow-up in a timely and confidential manner Event & Engagement Planning Plan and execute a wide range of internal and external events, such as company all-hands, executive offsites, staff retreats, and industry engagements. Information & Communication Management Gather, distill, and summarize critical information to support executive decision-making. Communicate on behalf of the CEO and COO with internal teams, board members, and external partners as appropriate. Operational Excellence Ensure timely and accurate expense reporting and travel documentation. Drive independent projects to completion with high standards and minimal direction. Contribute to process improvements and provide light support to facilities management as needed. What You Will Need (Required Knowledge, Skills & Abilities): Bachelor's degree or equivalent experience required. Experience in the tech industry is preferred. Proven experience supporting C-suite executives, including interfacing with Board members. Strong background in planning high-impact meetings and events. Expert-level proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and cloud-based platforms. Outstanding communication skills-both written and verbal-with a high degree of professionalism. Ability to handle sensitive and confidential information with integrity, discretion, and sound judgment. Excellent organizational skills with the ability to manage competing priorities and tight deadlines. Flexible, collaborative team player with a service mindset and a proactive approach to problem-solving. Demonstrated ability to build systems and redundancies that ensure accuracy and efficiency. $100,000 - $135,000 a year We are proud to offer competitive salary ranges aligned to industry standards. Please note that our ranges are representative and individual compensation specifics may vary based upon experience level, professional competencies and geographic differentials. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Compensation: $85,000 - $105,000 yearly base salary DOE plus bonus Responsibilities: Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Qualifications: Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply About Company The Law Office of Susan A. Katzen is a Newport Beach law firm focused on estate planning, special needs planning, and settlement planning. For over 45 years, we've helped families protect what matters most with compassion, clarity, and deep expertise. We offer competitive benefits: We offer competitive benefits: Medical, dental, and vision insurance with employer contribution 401(k) with employer match Paid time off and paid holidays Paid parking in Newport Beach Professional development and training opportunities A stable, mission-driven environment serving families, individuals, and caregivers If you want your work to support a mission that truly matters and enjoy being a trusted partner to a CEO, this role offers both challenge and meaning.

Job Description Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. About the role: We are seeking a highly capable Executive Assistant to the CEO who will provide high-level administrative, communication, presentation and Mandarin-English communication support. This is a critical role that combines traditional executive assistant responsibilities with specialized bilingual support to facilitate seamless cross-cultural communication and global business alignment. You will act as a trusted partner in managing executive messaging, preparing presentation materials, and enabling effective engagements across time zones and business functions. Requirements Key Responsibilities Executive Support & Communication Provide direct administrative support to the CEO, including calendar coordination, meeting preparation, task follow-up, and communication management. Prepare PowerPoint presentations and executive messaging aligned with company strategy and the CEO's voice for board meetings and internal communications. Produce clear, concise, and professional written communications in English, ensuring accuracy, executive-appropriate tone, and alignment with the CEO's messaging style. Draft, review, and edit business communications including emails, memos, reports, and executive summaries in English and Mandarin. Help streamline CEO workflow by anticipating needs, managing priorities, and ensuring timely follow-up on key deliverables. Mandarin-English Interpretation & Translation Assist with Mandarin-English communication when needed, ensuring clear and culturally appropriate understanding. Support occasional interpretation upon request, maintaining accuracy and alignment with the CEO's intent. Cultural & Strategic Advisory Brief the CEO on US business etiquette, negotiation styles, and cultural nuances to avoid miscommunication and maximize impact. Develop and maintain glossaries of commonly used terminology across business, legal, technical, and financial domains to ensure consistency in language and messaging. Meeting & Information Management Support meeting logistics, gather pre-read materials, prepare briefing notes, and capture action items. Manage sensitive information with the utmost confidentiality, controlling access and secure storage in accordance with company policy. Qualifications: Proven experience supporting a senior executive or CEO in a fast-paced, high-growth organization. Native English speaker with a deep understanding of U.S. culture and US executive communication standards; fluent in Mandarin (spoken). Strong PowerPoint skills with the ability to create clean, visually impactful, and strategically aligned executive presentations. Superior writing skills with a focus on business clarity, tone, and storytelling. Bachelor's degree in business, Communications, Translation/Interpretation, or related field (or equivalent experience). Excellent organizational skills, sound judgment, and the ability to manage multiple priorities discreetly. Proficiency with Microsoft 365 High level of integrity and confidentiality with a demonstrated track record of handling sensitive information. Benefits Salary range: $80K - $100K annually + Bonus (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Over four weeks of PTO per year Bi-annual pay increases Health and wellness benefits, including free gym membership. Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Focused Energy is a fusion energy startup with the goal of generating unlimited clean energy to responsibly meet future global demand. With the use and commercialization of laser-induced inertial fusion, a clean and highly efficient power generation technology is coming within reach, suitable to ensure a secure and scalable future energy supply. We are seeking a proactive, detail-driven Senior Executive Assistant to support our CTO and, over time, the broader technical leadership team (VPs, Directors). This is a senior-level EA role for someone who thrives in complex, dynamic, technical environments and can act as an extension of the CTO-anticipating needs, reducing friction, and ensuring smooth execution across scientific, engineering, and cross-functional programs. This person will own calendar and communication management, operational coordination, and light project management. They will help the CTO stay aligned with priorities, keep initiatives moving, and create the structure needed for an engineering org operating at high velocity. What you'll do:Executive & Operational Support Manage complex calendaring, scheduling, and prioritization across time zones, ensuring the CTO is prepared and focused on mission-critical work. Anticipate needs, triage requests, and proactively remove friction from the CTO's day-to-day workflow. Prepare the CTO for meetings through briefing materials, agendas, pre-reads, and follow-up documentation. Support travel arrangements and coordinate logistics for domestic and international trips. Serve as a strategic gatekeeper, managing inbound requests and ensuring alignment with priorities. Project & Program Coordination Partner with the CTO on project tracking: updating timelines, following up on action items, and ensuring cross-functional clarity. Assist with small to mid-size operational projects-process improvements, documentation, tracking engineering milestones, or coordinating technical reviews. Work closely with program managers, engineering leads, and operations teams to support planning rhythms (OKRs, roadmaps, technical reviews). Communication & Documentation Draft, review, and refine internal communications, memos, and updates on behalf of the CTO. Maintain high-quality documentation for technical leadership meetings, engineering leadership forums, and cross-functional conversations. Ensure follow-through on decisions, with clear summaries and action-item tracking. Leadership Team Support As the org grows, provide EA/coordination support to VP- and Director-level technical leaders. Help establish consistent operating rhythms for the technical org: meeting cadences, agendas, document hygiene, and communication patterns. Support onboarding of new technical leaders into CTO org workflows and processes. Who you are: 7+ years of Executive Assistant experience supporting C-level or VP-level leaders. Preferred experience in technology, engineering, scientific, or high-complexity environments. Proven ability to manage dynamic and shifting priorities in fast-moving organizations. Experience with basic project or program coordination; comfort working with technical teams a plus. Strong written communication skills; able to produce clear, structured summaries and messaging. Exceptionally organized with strong judgment and impeccable attention to detail. Understand CTOs operating style and patterns. Proactive and calm under pressure; anticipate and unblock hard and soft barriers. Ability to think strategically, create bandwidth for the CTO. Manage stakeholders creatively. Strong interpersonal presence, diplomacy, and the ability to work across engineering, operations, and executive teams. Fast learner who is comfortable in a highly technical environment and curious about the science/engineering context. High integrity and discretion-trusted to manage sensitive and confidential information. Focused Energy is an equal opportunity employer committed to creating an inclusive environment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance, Focused Energy will consider for employment qualified applicants with arrest and conviction records. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, benefits.

POSITION OVERVIEWTitle: Senior Executive AssistantLocation: Lake Forest, IL (in-office) We are seeking a seasoned and exceptionally organized Senior Executive Assistant to serve as the central hub for a dynamic and fast-paced household led by two high-net-worth individuals. Both principals maintain demanding professional schedules and have full-time Executive Assistants supporting them in their corporate roles. However, their personal and family lives require an additional layer of proactive, strategic support to ensure smooth coordination across all moving pieces. This role is ideal for someone who thrives on bringing structure to complexity, has a service mindset, and can operate with discretion, professionalism, and emotional intelligence. The Senior Executive Assistant will liaise across household staff, corporate teams, philanthropic stakeholders, and vendors, ensuring that information flows seamlessly and priorities are always clear. ESSENTIAL DUTIES AND RESPONSIBILITIESExecutive & Household Scheduling Manage and coordinate complex personal schedules and travel for principals. Ensure seamless integration between personal and professional calendars by working closely with their business EAs. Oversee philanthropic board calendars and related logistics, ensuring the principals are prepared for all meetings and commitments. Lead regular check-ins with key support staff (Director of Properties, Accountant, etc.) to align on upcoming needs and priorities. Central Operations & Communication Hub Serve as the primary liaison across household and external stakeholders; streamlining communication, reducing noise, and surfacing what matters most. Provide timely, synthesized updates so both principals stay proactively informed without needing to track details themselves. Draft, manage, and organize personal correspondence, documentation, and day-to-day logistics. Systems Building & Staff Coordination Design and maintain systems for tracking information, priorities, and household operations. Coordinate across internal teams-Director of Properties, household staff, finance-to drive clarity, accountability, and follow-through. Help shape a proactive and well-aligned support culture that stays ahead of evolving needs. Events, Travel & Light Family Support Oversee logistics for personal events and complex domestic/international travel. Provide occasional support for adult children (e.g., travel planning, appointments). Work with vendors and staff to ensure smooth execution of all personal and household commitments. WHAT POSITIONS YOU FOR SUCCESS This is not a reactive, task-based assistant role-it's a high-trust, high-touch position that calls for leadership, foresight, and polish. You're not just keeping things afloat; you're helping build the operating model for a household that runs as thoughtfully and strategically as any well-run company. You'll thrive in this role if you: Have 7+ years of experience supporting C-level executives, ultra-high-net-worth individuals, or operating in a senior EA or Chief of Staff capacity; ideally within a fast-paced household, family office, or similarly complex environment. Connect the Dots: You instinctively synthesize information across people, places, and priorities-aligning moving pieces into a clear, cohesive picture. Think Two Steps Ahead: You're always looking around corners, anticipating what's needed before it's asked, and solving problems early. Bring Structure to Chaos: You love building systems that make life easier, not just for you, but for everyone around you. From calendar protocols to communication flows, you design smart solutions and follow through. Know When to Lead and When to Listen: You're confident managing up and across, but you know how to stay in sync with evolving preferences and dynamics especially within a family environment. Operate with Discretion and Care: You understand the nuanced boundaries of working in someone's home and life. You're respectful of privacy, grounded in professionalism, and unshakably discreet. Build Trust Quickly: Your follow-through, calm demeanor, and thoughtful communication style make you someone others can count on, whether it's a housekeeper, property manager, or principal. Care About the Bigger Picture: You bring a genuine interest in philanthropy and purpose-driven work. Whether through past roles, volunteer efforts, or personal passion, you understand the values behind giving and are motivated by impact. Experience supporting philanthropic initiatives or nonprofit organizations is a strong plus. SALARY$175,000 - $250,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

Role: Executive Assistant to the CEO At Seasats, we're passionate about delivering maritime robotics solutions to redefine the maritime industry. We build autonomous surface vehicles (ASVs) that carry sensors at sea for months at a time, delivering persistent data and monitoring for defense, scientific, and commercial customers. Our vessels have autonomously crossed both the Pacific and Atlantic Oceans, proving their reliability in some of the toughest environments on Earth. We're a fast-moving team in sunny San Diego: engineers, builders, and operators who are passionate about solving hard problems and bringing new ideas to life. Inside the company, our culture is hands-on and fun; outside, we're known for professionalism, expertise, and relentless execution. Learn more at seasats.com. Description We're seeking an Executive Assistant (EA) to the CEO who can do more than manage a calendar. This role is about creating leverage: freeing the CEO's time, ensuring the right priorities get attention, and keeping the flow of meetings, communications, and follow-ups running smoothly across high-profile customers, investors, and the Seasats leadership team. If this is you, you'll find yourself at the heart of a mission-driven team leading a global change in how humans interact with the oceans. You'll have visibility into fundraising, sales, team building, engineering milestones, and executive strategy. If you thrive in high-energy environments and want to help a company scale to breakout growth, this will be a front seat position doing just that. What You'll Do Manage the CEO's calendar with ruthless prioritization and attention to detail. Coordinate high-stakes meetings with customers, investors, and partners. Handle travel logistics, expense reports, and event coordination. Triage CEO inbox: flag urgent items, forward or delegate to leadership, and track open loops. Prepare concise meeting briefs so the CEO is always ready to engage external stakeholders. Partner with the Chief of Staff and CFO to ensure alignment on key initiatives and deadlines. Ensure follow-ups from meetings actually get closed, chasing internal owners as needed. Qualifications: Proven ability to handle confidential and sensitive information with discretion. A desire to get as much done in a day as possible. Exceptional organizational and communication skills. Experience supporting executives (bonus areas: startup, defense, or high-growth environment). A friendly, upbeat attitude. Excellent attention to detail. A tendency to go above and beyond without being asked. A customer service-oriented outlook. Expert loop-closing power. Comfortable in a dynamic rapidly changing environment. Pay and Benefits Salary: $80,000-$110,000 base + stock options. Along with your salary, you'll receive perks including: Competitive insurance (including a 99% employer-covered Gold HMO plan or other options) 401k matching up to 4% of salary Four free lunches per week An employee activity fund A pet-friendly office Unlimited/Flex PTO

Job Description Founded in 1909 and affiliated with the Episcopal Church, The Bishop's School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop's is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year's applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually. The Bishop's School seeks an Executive Assistant, Advancement with an immediate start. Reporting to the Chief Advancement Officer (CAO), the Executive Assistant (EA) provides high level administrative support to the CAO while also supporting the Advancement Office team in fundraising and campaign efforts. The successful candidate will demonstrate a high level of communication skills, professionalism and collegiality in engaging with internal and external constituencies, along with outstanding organizational skills and the ability to see tasks and projects through to completion efficiently and with an understanding of the importance of getting the details right. Responsibilities Include: Manage CAO's calendar including the scheduling of meetings and travel in coordination with internal and external constituents Provide comprehensive meeting support including the reservation of facilities and conference rooms, preparation and/or collection of presentation materials, coordination of catering, and confirmation of participants Prioritize and ensure the smooth execution of meetings and conferences with thorough reviews of plans, resolving any conflicts that may arise with space usage or other event elements Manage the coordination of assigned aspects of stewardship and donor events and meetings; event and technology requests, venue arrangements and catering Provide highly professional and effective event communication for volunteers, attendees, the School community, and all constituencies involved Manage event invitations, RSVPs and follow up communications Serve as liaison to the Board of Trustees meetings as needed Assist in the preparation of trustee stewardship reports on campaign progress Support CAO in the management of departmental expense budgets, including campaign and fundraising budgets Educate team members on the budget process and monitor spending as needed Manage reimbursement requests providing adequate supporting documentation to the Business Office Oversee advancement office supplies and equipment maintenance Support CAO with correspondence management, providing triage as needed Provide administrative support for events and fundraising activities, including but not limited to, the annual gala, alumni engagement, annual giving, financial aid stewardship, campaign and operations Attend team meetings, various committee meetings, school functions, and other events as deemed important by CAO Support frontline fundraisers with coordination of stewardship efforts Build queries and perform extractions from Raiser's Edge in preparation of prospecting, donor acknowledgement, and mailings Partner with Database Manager and Advancement & Stewardship Coordinator to prepare detailed and accurate reports Organize the production and assembly of volunteer training materials, including printed and electronic versions and PowerPoint presentations Maintain adequate supply of general fundraising, stewardship and campaign materials Provide consistent and timely updates to the CAO and Advancement team Monitor web content relating to the Giving Section and Caroline Cummins Circle to ensure pages are fresh and relevant, inform CAO of any needed corrections or updates Maintain high standards of professionalism, confidentiality, and integrity Other duties as assigned Required Qualifications: Bachelor's degree Minimum of 5 years' experience in an administrative role, preferably at an executive level Outstanding time management skills and attention to detail and accuracy Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem solve independently as well as effectively work in a team environment Experience with providing high-level customer service and demonstrated professional ease working with industry leaders and high profile constituents Working knowledge of social media platforms Intermediate proficiency with Google Workspace and aptitude for learning new technology Familiarity with Raiser's Edge and/or other fundraising software The anticipated salary range for this position is $76,000 - $90,000 annually. Along with generous compensation The Bishop's School is pleased to be able to offer a menu of medical plan options, dental and vision plans, generous retirement plan contribution plus match, paid vacation and numerous paid holidays throughout the year, and daily lunch prepared by the School's Food Service team when school is in session. Interested candidates are invited to submit a current resume and cover letter using the link provided. Please do not contact the school directly. EEO The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop's School takes affirmative action in support of its policy to employ and advance all qualified candidates. Powered by JazzHR 1f9V5JHMHD