How to hire a facilities project manager

How to hire a facilities project manager, step by step

Here's a step-by-step facilities project manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a facilities project manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new facilities project manager
• Step 8: Go through the hiring process checklist

What does a facilities project manager do?

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1. Identify your hiring needs

   First, determine the employments status of the facilities project manager you need to hire. Certain facilities project manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect facilities project manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of facilities project manager salaries for various roles:

   Type of Facilities Project Manager	Description	Hourly rate
   Facilities Project Manager	Construction managers plan, coordinate, budget, and supervise construction projects from start to finish.	$25-52
   Director Of Facilities	The director of facilities is responsible for monitoring the facilities' operations, including the inspection of tools, equipment, and machinery, scheduling routine maintenance, and managing resource budgets. Directors of facilities also maintain the safety and security of the facilities, immediately reporting potential risks to avoid hazards within the premises... Show more	$28-64
   Project Superintendent	The construction or project superintendent's role is to oversee the operations of construction sites, from the planning phase to completion. They have varied duties and responsibilities based on specific projects that include scheduling and budgeting, communicating and negotiating with external partners, and acquiring materials and equipment... Show more	$34-63

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Project Management
   • Construction Management
   • Project Scope
   • Infrastructure
   • Oversight
   • HVAC
   • Customer Service
   • Plumbing
   • Real Estate
   • Facilities Management
   • General Contractors
   • OSHA
   • CAD
   • Facilities Projects

   Check all skills

   Responsibilities:

   • Lead pre-bid meetings to clarify the scope of the project, logistics and existing conditions.
   • Manage budgets for repairs, maintenance, overtime and inventory for building mechanical, electrical and plumbing equipment.
   • Manage feasibility studies, schematic design concepts, design development, RFP solicitations and contract negotiations.
   • Manage and conduct the development of a SharePoint base system for providing notifications of application and automation releases throughout the enterprise.
   • Perform routine maintenance duties including HVAC, plumbing, electrical repairs and schedule/coordinate major facility repairs/improvements.
   • Process & maintain both for office and field group logs, RFI & RFC with design department.

   More facilities project manager duties

3. Make a budget

   Including a salary range in the facilities project manager job description is a good way to get more applicants. A facilities project manager salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a facilities project manager in Vermont may be lower than in California, and an entry-level engineer typically earns less than a senior-level facilities project manager. Additionally, a facilities project manager with lots of experience in the field may command a higher salary as a result.

   Average facilities project manager salary

   $76,480yearly

   $36.77 hourly rate

   ---

   Entry-level facilities project manager salary

   $53,000 yearly salary

   Updated December 20, 2025

   Average facilities project manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$102,352	$49
   2	New York	$94,087	$45
   3	North Carolina	$86,152	$41
   4	Maryland	$83,888	$40
   5	Oregon	$83,068	$40
   6	Ohio	$78,435	$38
   7	Washington	$78,357	$38
   8	Pennsylvania	$76,741	$37
   9	Texas	$76,521	$37
   10	Virginia	$75,670	$36
   11	Massachusetts	$75,521	$36
   12	New Hampshire	$75,509	$36
   13	Illinois	$74,982	$36
   14	Tennessee	$73,927	$36
   15	Florida	$73,411	$35
   16	North Dakota	$71,812	$35
   17	Colorado	$70,711	$34
   18	District of Columbia	$70,420	$34
   19	Arizona	$70,351	$34
   20	Minnesota	$67,533	$32

   Average facilities project manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$137,210	$65.97	35
   2	California Resources	$133,462	$64.16
   3	Applied Materials	$118,583	$57.01	6
   4	Hess	$111,888	$53.79
   5	The New York Times Company	$111,553	$53.63
   6	Real Estate Source, Inc.	$111,096	$53.41	6
   7	FUJIFILM Diosynth Biotechnologies	$109,648	$52.72
   8	Elanco	$108,621	$52.22	1
   9	Sutter Health	$108,609	$52.22	16
   10	Stanford University	$108,554	$52.19	3
   11	Sony Pictures	$107,856	$51.85	1
   12	Infineon Technologies	$107,465	$51.67	1
   13	CVS Health	$105,703	$50.82	48
   14	ONE Gas	$105,638	$50.79	1
   15	Alameda Health System	$105,602	$50.77	2
   16	Scripps Health	$105,457	$50.70
   17	Burlington	$102,941	$49.49
   18	Mayo Clinic	$101,847	$48.96	1
   19	Woods Services	$101,297	$48.70
   20	Brookhaven National Laboratory	$101,170	$48.64

4. Writing a facilities project manager job description

   A facilities project manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a facilities project manager job description:

   Facilities project manager job description example

   Work type: Full Time
   School/Department: School of Engineering and Applied Science Admin Grade: Grade 13 Categories: Facilities/Maint/Trades/RealEs Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range: Position Summary
   
   The Fu Foundation School of Engineering and Applied Science (SEAS) is seeking an experienced and well-rounded Facilities Project Manager to support capital and non-capital renovation projects. Reporting to the SEAS Director of Facilities and Space Planning, the Facilities Project Manager coordinates the renovation and alteration of SEAS spaces including wet/dry research and teaching laboratories, office space, classrooms and student spaces. The selected candidate will be responsible for coordinating with a diverse network including CU Facilities team members, internal SEAS clients, professional consultants and contractors. The candidate may also have other related duties as assigned. The incumbent will be part the school's facilities team that ensures the smooth operation of a multi-building portfolio. SEAS occupies space at the Morningside, Manhattanville and Medical Center campuses.
   
   Responsibilities
   (60%) Plans and executes SEAS renovation projects in collaboration with the Director and other SEAS Facilities staff. Coordinates with a complex team of professional consultants, numerous CU Facilities groups, and internal SEAS clients. Acts as project manager for non-capital projects and as owner's representative for capital projects. Ensures all work is delivered on time within budget and scope. Develops a thorough understanding of the buildings, their infrastructure and their users to provide facility-wide technical and project support. Oversees all aspects of the projects including budget, scope, design, relocations, construction, furniture selection and move-ins. Also manages laboratory alterations for new equipment installations (minor and major). Performs detailed design and construction reviews, continually providing input and direction. Act as part of the team to ensure the smooth operation of a multi-building portfolio. (15%) Coordinates effective facilities-related services for SEAS, working with the Director on long-range planning and establishing priorities for facilities improvements. Responsible for client management, and project reporting including correspondence, budget, and scheduling. (15%) Service Ticket Management: in partnership with CU Facilities, ensures the delivery of high quality services to clients while maximizing the efficient use of University resources. Manages service requests and responds to emergencies (e.g. fire, flooding, loss of building services) acting as SEAS liaison to the first responders and providing updates to the faculty and staff. (10%) Performs related other tasks, duties, and responsibilities as assigned. Minimum Qualifications
   Bachelor's Degree and/or equivalent combination of education and experienced required, with a preference for degrees in engineering, or a related discipline. Outstanding human relations and leadership skills are also required.Demonstrated project management skills in overseeing construction and renovation projects in a diverse higher education environment, medical environment or related laboratory preferred. At least4years of progressively responsible experience in one (or more) of the following is required: institutional project management; management of physical plant operations and maintenance; or higher education planning/design. Knowledge of the practices, methods, and equipment utilized in all phases of facilities support, including familiarity with HVAC, mechanical, electrical, plumbing, and control systems preferred. Understanding of architectural and engineering drawings. Must have excellent communication and customer service skills to work effectively in a service environment that is subject to changing priorities. Strong organizational skills, attention to detail and good judgement are a must. Demonstrated experience in handling multiple projects simultaneously, effective communication and problem solving. Ability to work independently, take initiative and follow through on assignments with minimal direction. Skilled in Microsoft Office products including Excel. Position involves moderate physical activity, including a significant amount of walking. A candidate with the ability to perform light drafting for interior renovation projects is desirable. Equal Opportunity Employer / Disability / Veteran
   
   Columbia University is committed to the hiring of qualified local residents.
   
   Applications open: Oct 05 2022Eastern Daylight Time
   Applications close:

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right facilities project manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your facilities project manager job on Zippia to find and recruit facilities project manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit facilities project managers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new facilities project manager

   Once you've selected the best facilities project manager candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new facilities project manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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