Human resources administrative assistant jobs in Cathedral City, CA - 25 jobs

The Human Resource & Payroll will manage all aspects of human resources for our small business, including recruitment, employee relations, compliance with California employment laws, benefits administration, payroll processing, and policy development. As a member of the Society for Human Resource Management (SHRM), the ideal candidate will demonstrate a commitment to professional excellence and staying current with HR best practices. Key Responsibilities: Recruitment and Onboarding: Lead the full recruitment cycle, including creating job postings, conducting interviews, and ensuring a smooth onboarding process for new hires. Employee Relations: Address employee concerns, resolve conflicts, and foster a positive and inclusive workplace culture. Compliance: Ensure adherence to federal, state, and local employment laws, with a strong emphasis on California-specific regulations (e.g., meal and rest breaks, overtime rules, and paid sick leave). Benefits Administration: Manage employee benefits programs, such as health insurance, retirement plans, and other company offerings, including enrollment and communication with providers. Payroll Processing: Oversee payroll operations, ensuring employees are paid accurately and on time while complying with tax regulations, either through an in-house system or a third-party payroll service. Policy Development: Create, update, and implement HR policies and procedures that align with legal requirements and company goals. Performance Management: Develop and manage performance evaluation systems, providing feedback and supporting employee development initiatives. Record-Keeping: Maintain accurate, confidential employee records and HR documentation. Bookkeeping: Oversee and assist with finances. Professional Development: Leverage SHRM membership to stay informed about HR trends, legal updates, and best practices. Qualifications: Minimum of 5 years of HR experience, with at least 2 years in a supervisory or leadership role. In-depth knowledge of California employment laws and regulations. Proven experience with payroll processing and familiarity with payroll software or systems. SHRM certification (e.g., SHRM-CP or SHRM-SCP) preferred, reflecting active membership and professional development. Excellent interpersonal and communication skills, with the ability to build relationships at all levels. Strong ability to handle sensitive and confidential information with discretion. Proficiency in HR Information Systems (HRIS) and Microsoft Office Suite.

Do you want to work with amazing mentors and people who can help you build your knowledge and skillset? A company who takes pride in providing education and experiences that allow each team member to thrive in their role. A place that allows you room to grow with endless opportunities. Then Totally Kids Rehabilitation Hospital maybe the place for you! Totally Kids Rehabilitation Hospital is dedicated to enriching the health and quality of life of children with medical and developmental needs and who benefit from habilitation and rehabilitation services and the supportive use of technology. We are committed to meeting their medical, physical, developmental, social, psychological and spiritual needs through a blend of tenderness and expertise. Totally Kids Rehabilitation Hospital has a position available for an Administrative Assistant to Human Resources. Job Summary: Assists Human Resources Director in recruiting, screening, and coordinating hiring related activities. The Administrative Assistant to Human Resources acts as primary liaison between employees and management to answer initial questions regarding the position responsibilities and compensation practices. Assists with enrollment of new employees in appropriate benefits and active participant in orientation of new employees. This position requires strong interpersonal skills, ability to manage multiple tasks at once, and the ability to prioritize a wide range of clerical responsibilities. The Administrative Assistant of Human Resources will effectively communicate via phone and email ensuring that all duties are completed and delivered professionally and in a timely manner. It is expected that the employee will demonstrate behavior consistent with the Core Values. The employee shall support the organization strategic plan, the goals and direction of the quality assurance performance improvement process, and activities. Make a Difference. Join Our Great Team! Competitive wages and benefits. Night and weekend differentials. Team-centered philosophy of care. About Totally Kids Rehabilitation Hospital Distinctive campus devoted 100% to children National leader in providing rehabilitation and habilitation programs with a family-centered emphasis Consistently awarded the Gold Seal of Approval by the Joint Commission Trusted destination of choice for physicians and parents for more than 50 years. Qualifications REQUIREMENTS Minimum of three (3) years of administrative assistant experience required Knowledge of Human Resources experience preferred Proficient in Microsoft Office (Word, Excel, etc.) Attention to detail and problem solving skills Must possess good work ethics and present a professional image at all times Knowledge of CMS conditions of participation, CDPH state regulations, CCS, and TJC (hospital, nursing care center, and laboratory) accreditation requirements as applicable to job Working knowledge of computer and software applications as applicable to job Possess strong communication, interpersonal and collaboration skills Willing and able to work responsibly in a team environment as well as independently Manages confidential information effectively and appropriately KNOWLEDGE OF HEALTH CARE ENVIRONMENT: A. Practice Knowledge Demonstrates knowledge of current practice and the roles and functions of patient care team members as applicable to job Ensures compliance with the state and federal regulatory agency standards, and policies of the organization Adheres to professional association standards of practice as applicable to job B. Patient Safety/Risk Management Supports the development of an organization-wide patient safety program Maintains and ensures patient confidentiality at all times. C. Performance Improvement/Outcome Measurement Knowledge of the organizations quality assurance performance improvement (QAPI) program COMMUNICATION AND RELATIONSHIP MANAGEMENT: Effective Communication Demonstrates effective interpersonal communication skills Provides communications that is clear and effective. Uses positive verbal/nonverbal communications Relationship Management Builds collaborative relationships in the organization Exhibits effective conflict resolution skills PROFESSIONALISM: A. Personally and Professionally Accountable Holds self and others accountable for mutual professional expectations and outcomes Adheres to the organizations professional attire (dress code) policy Treats our customers with respect and courtesy. Keeping their information confidential. Demonstrates a behavior which is always willing to assist Complies with the organizations code of conduct and compliance standards Maintains proper use of timekeeping system to record time B. Career Planner Maintains professional license and/or certification as applicable to job Acts on feedback about personal strengths and weaknesses Completes annual organization education requirements Completes annual employee health requirements C. Trustworthy Prudent in showing care for staff organization Consistently reliable, truthful and honest Ability to hear and convey important and difficult information up and down the organization Maintains a level of competency to provide reliable positive outcomes in areas of responsibility

Esri has an opportunity for an individual with outstanding organizational skills, strong work ethic, and positive attitude to join the Human Resources team! In this position, you will play a crucial role in supporting Talent Acquisition as they recruit top talent for our divisions. Your helpfulness and attention to detail will be instrumental in ensuring a seamless and positive recruiting experience for managers, employees, and aspiring employees. We are fueled by our mission to make a difference through Geographic Information Systems (GIS), and this is an opportunity to have your work make a difference too. Responsibilities Time is precious, so let's not waste it. Promptly coordinate phone interviews, onsite interviews, travel arrangements, new hire activities, and more. Keep us organized. Maintain accurate recruiting data within our applicant tracking system and other systems for reporting. Act quickly to resolve data discrepancies while keeping individuals informed. Do you like to stay in touch? Good! We need you to coordinate workflow processes with various team members and groups. Be a champion of confidentiality. Handle sensitive information and situations with confidence and professionalism. Embrace teamwork and autonomy. Demonstrate the ability to excel both independently and within a collaborative team setting, showcasing strong initiative and follow-up. Requirements 2+ years of experience in an administrative role Excellent verbal and written communication skills with the ability to express ideas clearly Excellent organizational skills and superior attention to detail Experience with employee/customer interactions and correspondence Strong customer service skills Ability to multi-task, work independently, and maintain confidentiality Proficiency with Microsoft Word, Excel, and Outlook High school diploma or equivalent Recommended Qualifications Minimum typing speed of 45 wpm Associate or Bachelor's degree in human resources, business, or related field 1+ years of experience in human resources Knowledge of California state and federal laws and human resources policies and practices Experience with an HRIS #LI-LW1

Our mission at the Ronald McDonald House Charities of Southern California (RMHCSC) is to provide comfort, care and support to children and families in Southern California. To achieve our vision of creating a community where children and their families embrace life and healing with a sense of hope, enthusiasm and joy, RMHCSC operates six Ronald McDonald Houses and two Ronald McDonald Family Rooms, along with Camp Ronald McDonald for Good Times. Ronald McDonald House Charities Inland Empire (IERMHC) creates a welcoming environment where families can remain close to their hospitalized children and focus on healing with hope, dignity, and compassion. The Administrative Assistant to the Executive Director (ED) is responsible for providing comprehensive administrative support to the ED and leadership staff. This position supports general office operations for the ED, maintains confidentiality, coordinates executive scheduling and calendar management, assists with board administration, and performs administrative functions consistent with IERMHC policies, procedures, and standards. Essential Duties and Responsibilities: The duties listed below are representative of the responsibilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. ED & Leadership Support Provide administrative and general office support to the ED and senior leadership staff in alignment with RMHCSC standards and expectations. Provide direct administrative support to the ED, including complex calendar management, scheduling internal and external meetings, coordinating logistics, preparing agendas, tracking and submitting check requests and expense reports, and ensuring the ED is well-prepared for meetings and engagements. Serve as the primary point of contact for scheduling requests involving the ED, prioritizing meetings and managing time effectively. Assist senior leadership staff as directed by the ED, including coordination of meetings, preparation of materials, and follow-up on action items. Draft, format, and proofread correspondence, reports, presentations, and internal documents on behalf of the ED and leadership team. Maintain confidentiality and exercise of sound judgment when handling sensitive organizational, personnel, and board-related information. Board of Trustees & Governance Support Support all administrative functions related to the ED's work with the IERMH Board of Trustees, including scheduling board and committee meetings, coordinating logistics, and preparing and distributing meeting materials. Maintain accurate and up-to-date board rosters, profiles, contact lists, and governance records. Prepare board packets, retreat materials, year-end reports, and committee documentation as needed. Record, transcribe, and distribute meeting minutes in a timely manner. Assist the ED with tracking board engagement, attendance, and governance-related deliverables, including support related to the Board Give or Get policy in collaboration with Development staff. Office & Administrative Operations Provide general administrative and office support for the ED and leadership staff, including answering phones, managing correspondence, distributing incoming mail, and preparing outgoing mail. Organize and maintain electronic and physical filing systems, ensuring records are accurate, accessible, and compliant with organizational standards. Monitor and maintain inventory of office supplies, business forms, postage, and administrative resources. Update organizational charts, emergency phone trees, and internal directories as needed. Track staff birthdays and employment anniversaries; coordinate cards and acknowledgments in collaboration with managers. Be an active participant in the RMHCSC Administrative Cohort. Development & External Relations Support Provide administrative assistance to the ED with grant submissions, donor correspondence, reports, and filing. Assist with managing and tracking development and external relations action items within the ED's portfolio, including assigning follow-up tasks and coordinating scheduling through Raiser's Edge and executive calendar systems. Assist with coordination and scheduling of speaking engagements, Speakers Bureau requests, and external presentations involving the ED. Respond to general inquiries from donors, partners, and community members, routing requests to appropriate staff as needed. Obtain estimates and coordinate logistics for printing, mailings, and administrative support related to development and external communications. Provide administrative support for signature events as needed. Other duties and responsibilities as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Work Experience: High school diploma or GED required; bachelor's degree preferred. Relevant experience may substitute for formal education. Minimum of one year of administrative or executive support experience preferred. Knowledge and Skills: Demonstrated experience supporting senior leadership and managing executive calendars. Exceptional attention to detail and follow-through. Strong organizational, time management, and multitasking skills. Ability to establish and maintain effective working relationships with board members, leadership staff, employees, volunteers, and the public. Ability to work independently, exercise discretion, and manage competing priorities in a fast-paced environment. Supervisory Responsibilities: None Language Skills: Ability to read, write, and interpret general business correspondence, reports, and procedure manuals. Strong verbal and written communication skills. Bilingual English/Spanish a plus. Computer Skills: Preferred experience using modern office productivity tools, including but not limited to Microsoft Office 365, Microsoft Teams, Canva, and comparable platforms. Comfort working with databases and administrative systems; experience with nonprofit environments preferred. Mathematical Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations: Valid California Driver's License and clean driving record required to operate company vehicles, as needed. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to stand, walk, reach, talk, and hear. May occasionally lift and move items up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Equal Opportunity Employer

Performs function in support of the Department. Primary function is to provide clerical responsibility in support of the Director of the Department and department staff. Essential Duties and Responsibilities (other duties may be assigned) Assists the Department staff as required. Answers all incoming calls and interoffice calls, transfers call accordingly to the appropriate person or department. Assists in ad hoc projects as defined by the department head Produce and edit a wide range of documents using various software. Copy, distribute and file as required, while maintaining a professional and secure workstation. Assists the department with the follow through on action items. Assists department Director with any details or work that needs to be completed. Performs clerical duties such as typing, filing, proofreading and sorting mail. Assists in daily department operations. Provides excellent service to both guest and internal clients. Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures. Must be able to travel between all Agua Caliente properties. Supervisory Responsibilities None Access to Sensitive Areas and Information (ACC & SRC) As per the ACGC access matrix. Signatory Ability None Qualifications Education and/or Experience High school diploma or GED. Ability to quickly and accurately write messages, transcribe dictated material. 1 year experience working with and answering telephones. Good communication skills and must be computer literate. Must be able to communicate in English. Working Conditions/Physical Demands To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/workstation for the duration of the shift. Must be able to work in a smoke-filled environment. Typically, the individual will be housed in an office environment. The noise level in the work environment is usually moderate but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.

Our client is seeking a temporary Administrative Assistant with strong customer service skills, advanced proficiency in Excel, experience managing invoices and reports, and the ability to coordinate and assist with various departmental tasks. DUTIES AND RESPONSIBILITIES: Performs a wide variety of clerical and administrative support for assigned departmental, divisional, and/or programmatic operations, including receiving and processing various forms, permits, licenses, applications, and legal, official, and/or confidential documents. Provides customer service by providing information and interpreting and explaining requirements, policies, procedures, and eligibility questions according to established guidelines, or by referring the customer to other programs, departments, agencies, and community groups, as appropriate. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files. Maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules. Researches and assembles information from a variety of sources for the completion of forms or preparation of reports. Receives, processes, and assists in responding to public records requests and other requests for information; researches and organizes information; ensures compliance with legal and regulatory requirements. Creates and edits a variety of documents, including correspondence, letters, memos, agendas, reports, lists, forms, schedules, flyers, event materials, and statistical reports. Performs a variety of administrative office support duties; maintain websites; sorts and distributes mail; schedules and coordinates meetings, conferences, and trainings; coordinates travel arrangements; processes reimbursements; and orders and maintains office and other related supplies. Performs clerical accounting and financial support work; determines and calculates required fees; processes, reconciles, and verifies cash and monies received; and processes purchase orders, payment vouchers, check requests, and invoices. Assists in providing staff support to, or may serve as recording secretary for, assigned boards, committees, and commissions; prepares, posts, and distributes public hearing notices, agendas, and informational packets; prepares staff reports; coordinates meeting logistics and room set-ups; attends meetings; takes and transcribes minutes; and processes action items. Performs other duties as assigned. REQUIRED QUALIFICATIONS: Knowledge of: Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications. Record keeping and filing systems and methods. Principles and practices of data research and report preparation. Basic business arithmetic and bookkeeping. Business letter writing and the standard format for reports and correspondence. Methods of preparing and processing various records, reports, forms, and other documents specific to assigned program, department, or division. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and staff. Ability to: Learn, interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, and policies and procedures relevant to assigned area of responsibility. Perform office and administrative support work accurately. Learn and understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities. Learn the operations, services, programs, policies, procedures and processes of the department to which the position is assigned. Gather, summarize, and present information and data in an effective manner. Prepare reports and other correspondence and communications in a clear and concise manner. Maintain accurate databases, records, and files. Maintain confidentiality and be discreet in handling and processing sensitive information and data. Perform arithmetic, financial, and statistical computations accurately. Organize own work, set priorities, and meet critical time deadlines. Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Communicate effectively in English, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Full-time Pay = $27/hr

**We Put the World on Vacation** Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide. **_Responsibilities_** + Prepare, facilitate & coordinate communications, schedule and coordinate meetings and conferences on behalf of WCF Leadership. + Coordinate travel arrangements-flights, car rentals, and hotels. + Prepare and process expense reports for WCF Leadership, establish and maintain filing systems for the leadership team. + Draft financial, statistical, narrative, and /or other reports as requested. **_Requirements_** + High school diploma or GED required. + 3 years frequent use of Word, Excel and PowerPoint at an advancedlevel. + 5 years administrative support, preferably for senior level management or combination of college degree and 2 years of administrative experience. + Possess excellent interpersonal skills for interaction with all levels of employee. + Superior communication skills (written and verbal). + Ability to adapt to change. + Must be able to lead and coordinate projects utilizing strong organizational and time management skills. + Must type 55 wpm. **How You'll Be Rewarded:** We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include: Note: Temporary and/or seasonal associates are ineligible for Paid Time Off. - Medical - Dental - Vision - Flexible spending accounts - Life and accident coverage - Disability - Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information) - Wish day paid time to volunteer at an approved organization of your choice - 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information) - Legal and identity theft plan - Voluntary income protection benefits - Wellness program (subject to provider availability) - Employee Assistance Program **Compensation** Generally starting at $20.00 - $22.00 per hour. The actual hourly rate of the candidate(s) selected for this role will be set based on a variety of factors, including but not limited to experience, education, skills, training, and work location. **Where Memories Start with You** Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you. We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to ***************************** , including the title and location of the position for which you are applying.

Number of Openings (at the time of posting): 1 Salary: ($3,565 - $4,571 monthly) Length of Work Year: Full-time: 8 hours Work Year: A Work days/year: 245 days Work hours: 8:00 am - 4:30 pm M-F (Work hours subject to change due to internal transfers) Location: District-Wide (Site subject to change due to internal transfers) JOB QUALIFICATIONS Education: High School Diploma or General Education Diploma Experience: Prior job related experience One year of recent experience operating a telecommunications system desirable Skills: Knowledge of Google Applications (preferred) Required Attachment: Typing certificate requirement is currently being waived. OUR DISTRICT: Our mission is to create high-quality relevant learning opportunities for all in a safe and caring environment. We will develop a high-quality, caring staff who will be dedicated to learning, and connect students to their education and potential goals. We will care for all students while developing a growth mindset through collaboration, creativity, communication, and critical thinking. APPLICATION DIRECTIONS: Answer all questions completely and accurately. Failure to fully complete application may result in disqualification. If you attach a drivers license or any document with a photo of yourself and/or indicating your age, your application will be automatically rejected and screened out. Do not attach a driver's license, DMV records or any forms of identification. Employment is contingent upon passing a pre-employment clearance which consists of a live scan fingerprint clearance, a drug screening and a current verification of a negative TB assessment or chest x-ray. A physical exam may also be required depending on the position.

Come Grow With Us! LiveHappy is the largest indoor cannabis facility in the state of CA!We are poised for growth and opportunity for all our employees. We need a highly meticulous and proactive Administrative Assistant to support the Director of Facilities. The ideal candidate is obsessively detail-oriented, thrives on organization and precision, and is constantly monitoring emails, files, deadlines, and schedules. This role requires strong follow-through, an ability to anticipate needs, and a structured approach to project management. Success in this role depends on daily oversight of employees, projects, inventory, and follow-ups, and an ability to ensure nothing slips through the cracks. The ideal candidate will excel at managing checklists, tracking projects, and keeping the busy director informed of all necessary details in real-time. Key Responsibilities: 1. Administrative Support Constantly monitor and manage emails, ensuring no detail is overlooked. Proactively flag urgent items, ensuring real-time responses and rapid follow-ups. Manage daily checklists and task lists, keeping the Director informed of outstanding items 2. Calendar Management Maintain and coordinate multiple calendars, preventing conflicts and overlaps. Issue daily reminders for critical deadlines, ensuring seamless execution of projects. Create structured systems for tracking pending approvals, follow-ups, and meetings. 3. Email & Communication - Real-Time Tracking & Follow-Ups Represent the Director in coordinating/communicating with internal teams and external contacts when required. Monitor email inbox throughout the day, categorizing and prioritizing responses. Track outstanding requests and ensure responses are followed up on promptly. Log important discussions and requests, keeping accurate records for reference. Act as a liaison between the Director and other departments to facilitate smooth communication. Manage ongoing updates and reports to keep the Director informed of progress on key tasks. 4. Project Coordination Track and manage assigned projects to ensure deadlines and deliverables are met. Prepare updates, summaries, and detailed notes for the Director. Anticipate and address potential scheduling or workflow conflicts proactively. 5. General Office Duties Ensure filing systems are clear, organized, and updated daily. Anticipate the Director's needs by proactively preparing documents and summaries. Ensure all tasks are completed with a high level of accuracy and attention to detail. Qualifications: Minimum of 3-5 years of experience as an administrative assistant in a high-pressure, corporate environment. Expert-level proficiency in Microsoft Word, Excel, and Outlook. Must be able to create advanced spreadsheets, automate reports, and manage complex document formatting. Extreme organization and multitasking capabilities-must be able to juggle multiple high-priority tasks simultaneously without missing deadlines or details. Proactive and independent work ethic-must be able to anticipate needs, take initiative, and execute tasks without waiting for direction. Preferred Skills: Knowledge of project management tools or software. Prior experience supporting executives or administrative leaders is a plus. Familiarity with CRM systems or data entry tools is an asset. Why Join Us? Work directly with the team and gain valuable insight into the LiveHappy operations. Be part of a dynamic and innovative team. Opportunity for professional growth and development.

Support the Transportation department in daily reporting, tracking, and scheduling. Enhance the distribution center administrative function by providing a strong, well-rounded administrative skill set and work ethic. Occasional overtime may be required. This position manages a high volume of work in a moderately pressured but friendly environment. Attention to detail and sense of urgency is critical. Must manage conflicting priorities of various people you support through excellent time management and excellent internal communication.

Description We are looking for an Administrative Assistant to provide essential support to a healthcare facility in Palm Desert, California. This is a contract position lasting one month, requiring onsite presence Monday through Friday. The role demands strong organizational skills and the ability to perform various administrative tasks in a fast-paced environment. Responsibilities: - Scan and digitize documents with accuracy to maintain organized digital records. - Perform general administrative tasks such as filing, sorting, and updating records. - Manage multiple priorities efficiently while maintaining attention to detail. - Provide support for daily office operations by assisting with various tasks as needed. - Operate office equipment, including scanners and other tools, effectively. - Collaborate with team members to ensure smooth workflow and timely completion of assignments. - Adhere to deadlines and maintain a composed demeanor in a dynamic environment. - Assist with receptionist duties, including answering inbound calls and directing inquiries. - Maintain confidentiality and accuracy when handling sensitive information. - Ensure the workspace is organized and supplies are well-stocked for daily operations. Requirements - At least 2 years of experience in an administrative or office support role. - Proficiency in operating scanners and other standard office equipment. - Demonstrated ability to handle multiple tasks simultaneously with attention to detail. - Previous experience in a healthcare or office setting is preferred. - Strong communication skills and a detail-oriented approach. - Reliable and punctual with a commitment to completing the assignment duration. - Ability to work independently and collaborate effectively with others. - Familiarity with receptionist duties, including answering calls and managing inquiries. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Job DescriptionBenefits: 401(k) Employee discounts Health insurance Paid time off Training & development Wholesale distribution company of door hardware products for the new construction home builders market. A leading brand sold on major online retail channels such as Amazon, Homedepot.com, and Wayfair. Main duties and responsibilities Support accounting with A/P and A/R. Receptionist/answer incoming calls. Support operations with logistics, inventory, sourcing, and other duties as needed. Qualifications High school diploma required. Any post high school education a plus. Must have good computer skills. Organization skills and ability to multi-task. Punctual and reliable. Flexibility to take on additional duties when required. Other benefits Medical insurance coverage (Dental and Vision offered). 1 week PTO to start. Additional PTO days accrued based on tenure. 401K plan offered. 5 paid holidays.

Job Title: Administrative Assistant III Period: 10/28/2024 to 10/28/2025 - Potential to convert Hours/Week: 40 hours - Hours over 40 will be paid at Time and a Half Rate: $25/hour Contract Type: W-2 Scope of Services: The Administrative Assistant III provides high-level administrative support to three or more department managers and their staffs, ensuring smooth operation across various functions within the organization. This position requires proficiency in three or more vendor software programs specific to department needs, along with advanced experience in managing office services functions, coordinating budgets, overseeing records management, and executing special projects. The role also includes preparing correspondence, creating and managing databases, managing calendars and emails, and creating reports and presentations. The ideal candidate will possess strong clerical skills, hi-level secretarial experience, and the ability to work with minimal supervision. Role, Responsibilities, and Deliverables: Clerical Support: Provide comprehensive clerical support to three or more department managers, including preparing correspondence, reports, and presentations. Software Proficiency: Utilize proficiency in three or more vendor software programs required by the department to manage various administrative tasks. Office Management: Oversee office services functions, including records management, budget coordination, and supervising clerical staff. Calendar and Email Management: Manage calendars and emails for department managers, ensuring effective scheduling and communication. Meeting Coordination: Prepare agendas, coordinate meeting arrangements, take meeting minutes, and provide logistical support for meetings. Project Support: Assist in executing special projects and initiatives as directed by management. Visitor Management: Greet and direct visitors, organize team events, and manage incoming phone calls. Expense and Travel Coordination: Coordinate travel arrangements and manage expenses for department managers. Experience: Secretarial Experience: Previous high-level secretarial experience. Administrative Support: Minimum of two years of relevant experience in administrative support roles. Office Management: Experience in managing office services functions, coordinating budgets, and overseeing records management. Project Management: Experience in managing projects, with graphic design skills considered highly desirable. Skills: Software Proficiency: Proficiency in Microsoft Suite applications (Word, Excel, PowerPoint) and three or more vendor-specific software programs. Attention to Detail: Strong attention to detail and exceptional oral and written communication skills. Time Management: Ability to prioritize and manage multiple tasks effectively. Communication: Excellent communication skills, both verbal and written. Organizational Skills: Exceptional organizational skills to manage the needs of multiple department managers and their staffs.

We are currently seeking an attorney to support our Energy and Natural Resources Practice Group. This position is available in any of our California offices, which includes Sacramento, San Francisco, Los Angeles, Orange County and San Diego. The ideal candidate will have at least 2+ years of regulatory law experience (energy regulatory is a plus), be licensed to practice in California and possess strong writing/research skills and excellent academic credentials. A civil litigation background or regulated industries background makes for excellent transferrable skills. Responsibilities: Conduct legal research and analysis related to energy and natural resources law and policy Represent clients in administrative proceedings and litigation related to energy and natural resources Provide legal advice to clients on issues related to energy and natural resources, including electricity and natural gas utility rates, renewable energy, oil and gas, mining, and water rights Draft and negotiate contracts related to energy and natural resources, including leases, joint venture agreements, and purchase and sale agreements Work with other attorneys and professionals in cross-disciplinary teams to provide comprehensive legal advice to clients Drives the implementation of best practice under the guidance of Senior Attorneys Analyzes and drafts legal memoranda assessing the merits and respective legal risks and opportunities with focus of different problem-solving approaches Participates in the designing of the legal strategy for draft proposed legislation Requirements: Juris Doctor degree from an accredited law school Admission to the bar in the state where the position is located 3+ years of experience practicing law, with a focus on administrative litigation/regulated industries/energy and natural resources Knowledge of federal and state laws and regulations related to energy and natural resources Strong legal research, and analytical skills and ability to grasp complicated issues Excellent written and oral communication skills, including the ability to explain complex concepts simply Ability to work independently and as part of a collaborative team in a fast-paced environment Administrative hearing experience Competent use of Word, Power Point, Excel, Teams Experience with federal, state, or local agencies, such as the California Public Utilities Commission or California Energy Commission, or courts Able to identify factual and legal issues, help develop prepared testimony, legal pleadings, discovery, witness preparation, cross-examination, oral argument, and legal briefs Strategic problem solver with strong analytical ability to provide legal advice within a business context Ability to simultaneously manage a variety of assignments, work quickly and effectively under deadlines, and prioritize activities and risk Pay Scale: The reasonably expected pay scale for this position is $190-$245k, with bonus potential of up to $112,500. This is an employer estimate and the salary offered within that range, and the potential for bonus and bonus amount, will depend on candidate's years of practice and experience and performance. A career at Buchalter is an opportunity to do exciting work with a dynamic and rapidly growing law firm. We value an energizing and supportive environment that promotes success for our clients and each other. We offer a competitive salary, various types of bonuses, unlimited PTO, 401k, a full benefits package and all of our attorney positions are on an equity partnership track. Interested candidates should submit a resume and transcript.

Job Description The Human Resource & Payroll will manage all aspects of human resources for our small business, including recruitment, employee relations, compliance with California employment laws, benefits administration, payroll processing, and policy development. As a member of the Society for Human Resource Management (SHRM), the ideal candidate will demonstrate a commitment to professional excellence and staying current with HR best practices. Key Responsibilities: Recruitment and Onboarding: Lead the full recruitment cycle, including creating job postings, conducting interviews, and ensuring a smooth onboarding process for new hires. Employee Relations: Address employee concerns, resolve conflicts, and foster a positive and inclusive workplace culture. Compliance: Ensure adherence to federal, state, and local employment laws, with a strong emphasis on California-specific regulations (e.g., meal and rest breaks, overtime rules, and paid sick leave). Benefits Administration: Manage employee benefits programs, such as health insurance, retirement plans, and other company offerings, including enrollment and communication with providers. Payroll Processing: Oversee payroll operations, ensuring employees are paid accurately and on time while complying with tax regulations, either through an in-house system or a third-party payroll service. Policy Development: Create, update, and implement HR policies and procedures that align with legal requirements and company goals. Performance Management: Develop and manage performance evaluation systems, providing feedback and supporting employee development initiatives. Record-Keeping: Maintain accurate, confidential employee records and HR documentation. Bookkeeping: Oversee and assist with finances. Professional Development: Leverage SHRM membership to stay informed about HR trends, legal updates, and best practices. Qualifications: Minimum of 5 years of HR experience, with at least 2 years in a supervisory or leadership role. In-depth knowledge of California employment laws and regulations. Proven experience with payroll processing and familiarity with payroll software or systems. SHRM certification (e.g., SHRM-CP or SHRM-SCP) preferred, reflecting active membership and professional development. Excellent interpersonal and communication skills, with the ability to build relationships at all levels. Strong ability to handle sensitive and confidential information with discretion. Proficiency in HR Information Systems (HRIS) and Microsoft Office Suite. #hc172726

Performs function in support of the Department. Primary function is to provide clerical responsibility in support of the Director of the Department and department staff. Essential Duties and Responsibilities (other duties may be assigned) * Assists the Department staff as required. * Answers all incoming calls and interoffice calls, transfers call accordingly to the appropriate person or department. * Assists in ad hoc projects as defined by the department head * Produce and edit a wide range of documents using various software. Copy, distribute and file as required, while maintaining a professional and secure workstation. * Assists the department with the follow through on action items. * Assists department Director with any details or work that needs to be completed. * Performs clerical duties such as typing, filing, proofreading and sorting mail. * Assists in daily department operations. * Provides excellent service to both guest and internal clients. * Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures. * Must be able to travel between all Agua Caliente properties. Supervisory Responsibilities None Access to Sensitive Areas and Information (ACC & SRC) As per the ACGC access matrix. Signatory Ability None

Our client is looking for a permanent part-time Administrative Assistant that can multi-task and is well organized. Duties and Responsibilities: Answering phones Scheduling Zoom meetings and sending out calendar invites Mail processing UPS system for larger distributions of documents (create label lists for document distribution in Word and/or Excel, maintain tracking for documents) Tracking/logging of reimbursable expenses for client billables (this includes scanning and digital filing into the project files) Process outgoing client invoices and track payables (Excel and Word used in processing invoices) File Maintenance; electronic and paper (FileMakerPro to digitally catalog files) Office Supply maintenance (ordering (e.g. Staples), stocking etc.) General office upkeep (water plants, take out recycling, keep communal areas of the office tidy, etc.) Requirements and Skills: Office 365 knowledge (WORD and Excel) - can compile emails and short transmittals Good communication (oral and writing - grammar, spelling, etc.) Simple accounting knowledge (i.e. simple excel formulas etc.) Detail oriented (record keeping) Ability to multi-task Part-time: 22 hrs per week (some flexibility for full-time days to cover for vacations etc.) Mondays: 8am - 2:30pm (1/2 lunch) Tuesdays - Fridays: 10am - 2pm Pay = $20-22/hr (DOE)

Job Description Job Title: Administrative Assistant III Period: 10/28/2024 to 10/28/2025 - Potential to convert Hours/Week: 40 hours - Hours over 40 will be paid at Time and a Half Rate: $25/hour Contract Type: W-2 Scope of Services: The Administrative Assistant III provides high-level administrative support to three or more department managers and their staffs, ensuring smooth operation across various functions within the organization. This position requires proficiency in three or more vendor software programs specific to department needs, along with advanced experience in managing office services functions, coordinating budgets, overseeing records management, and executing special projects. The role also includes preparing correspondence, creating and managing databases, managing calendars and emails, and creating reports and presentations. The ideal candidate will possess strong clerical skills, hi-level secretarial experience, and the ability to work with minimal supervision. Role, Responsibilities, and Deliverables: Clerical Support: Provide comprehensive clerical support to three or more department managers, including preparing correspondence, reports, and presentations. Software Proficiency: Utilize proficiency in three or more vendor software programs required by the department to manage various administrative tasks. Office Management: Oversee office services functions, including records management, budget coordination, and supervising clerical staff. Calendar and Email Management: Manage calendars and emails for department managers, ensuring effective scheduling and communication. Meeting Coordination: Prepare agendas, coordinate meeting arrangements, take meeting minutes, and provide logistical support for meetings. Project Support: Assist in executing special projects and initiatives as directed by management. Visitor Management: Greet and direct visitors, organize team events, and manage incoming phone calls. Expense and Travel Coordination: Coordinate travel arrangements and manage expenses for department managers. Experience: Secretarial Experience: Previous high-level secretarial experience. Administrative Support: Minimum of two years of relevant experience in administrative support roles. Office Management: Experience in managing office services functions, coordinating budgets, and overseeing records management. Project Management: Experience in managing projects, with graphic design skills considered highly desirable. Skills: Software Proficiency: Proficiency in Microsoft Suite applications (Word, Excel, PowerPoint) and three or more vendor-specific software programs. Attention to Detail: Strong attention to detail and exceptional oral and written communication skills. Time Management: Ability to prioritize and manage multiple tasks effectively. Communication: Excellent communication skills, both verbal and written. Organizational Skills: Exceptional organizational skills to manage the needs of multiple department managers and their staffs.

We are looking for a detail-oriented Losgistis/Administrative Assistant to join a growing rental company in Banning, California. This position primarily focuses on billing and shipment documentation, ensuring accuracy and efficiency in logistics processes. As a Contract to permanent opportunity, this role offers a chance for long-term growth within a dynamic and fast-paced environment. Responsibilities: - Process and verify shipment paperwork to ensure all documentation is accurate and complete. - Communicate with drivers to confirm shipment details and resolve discrepancies. - Manage post-shipment tickets and reconcile shipment orders with driver records. - Calculate drive times and job site hours to determine accurate client billing. - Approve and manage timecards for employees and ensure proper documentation. - Utilize Microsoft Excel to filter, sort, and organize data for billing purposes. - Collaborate with logistics teams to ensure seamless operations. - Maintain organized records of billing and shipment information. - Identify and address errors in documentation to uphold accuracy. - Provide support in distribution, logistics, or rental operations as needed. Logi Requirements - Previous experience in billing, logistics, or distribution-related roles. - Proficiency in Microsoft Excel with the ability to sort and filter data. - Strong attention to detail and accuracy in processing documentation. - Ability to communicate effectively with drivers and team members. - Familiarity with shipment verification and post-shipment processes. - Capability to calculate drive times and job hours for billing purposes. - Organizational skills to manage records and ensure proper documentation. - Willingness to work onsite in Banning, California. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .