Human resources administrative assistant jobs in Irondequoit, NY - 63 jobs

Friendly Senior Living is a highly rated Senior Care Community, - we embrace and live our values every day: Friendship, Teamwork, Compassion, Excellence, Integrity, and Customer Focus. Because Friends Care Always! We consider many different factors to determine your compensation package at FSL. We assess your specific job family, level, relevant skills, experience, and other special trainings, or accomplishments you bring to the position. Pay decisions are also guided by our financial means as well as analyzed against what others earn internally. We strive to pay competitively and offer market differentiated benefits and perquisites in line with our compensation philosophy. The salary range is a reflection of many similar like positions and your actual compensation may not be at the high or low end of the range but will be based on your unique skills and other criteria mentioned. FSL is committed to offering each individual an elevated employee experience through growth and learning opportunities in addition to an inclusive work culture coupled with other perquisites. Position Summary: The primary purpose of this position is to be primary point of contact for employees and event coordination. This position provides communication and administrative support within the Human Resources Department. Hours are flexible between 8AM-4PM Essential Job Functions Primary point of contact for Human Resources Dept. on site FH location; triages incoming calls and inquiries. Answer employees' questions and provide requested information. Follows up as needed on questions/inquiries. Plan and execute all Human Resource led employee engagement events; including maintain budget Perform administrative duties including, but not limited to, general correspondence, copying, filing and any other duties relevant to the position Organize, compile, and maintain personnel records and documentation in compliance with HR policies and state and federal recordkeeping requirements. Provide administrative support for HR executives and team members as necessary Assist with preparation for new employee orientation Prepares employees badges Prepares and send monthly birthday cards to all employees Respond to routine HR inquiries, such as employment verification requests, in accordance with HR policies as applicable. Enters employee data into vaccination tracking system Prepares for monthly and quarterly HR Corporate Compliance audits File management for employee new hire records and terminations, I-9 forms, etc. Support Human Resource Generalist in CHRC as backup Maintains Human Resources bulletin board, TV, and HRIS announcements. Collect receipts and reconcile VP of HR credit card statement Reconcile RBA/Authentic monthly invoice Source and communicate with outside vendors Perform all other duties relevant to the position as requested Other Administrative Duties and Record Keeping: Order and maintain inventory of HR office supplies; remaining budget neutral. Issues and maintains records of employee locker assignments. Retrieve inter-office and USPS mail and sorts it. Prepares and sends HR general mailings File and maintain employee records and other paperwork in a timely manner. Perform other tasks and special projects as assigned. Assist with setting up meetings/calendaring as needed Provide backup to HR positions as needed Qualifications A combination of experience, education, and/or training which substantially demonstrates the following knowledge and skills: High School Diploma or Equivalent. 2 or more years' experience in handling administrative HR responsibilities Customer service focus Strong interpersonal and administrative skills Exceptional organizational and time management skills Solid ability to work in a fast-paced environment and follow instructions Strong problem-solving and decision-making skills General knowledge of Human Resource laws, regulations, and compliance requirements. Excellent written and oral communication skills. Excellent attention to detail. Proficient computer skills including the MS Office applications. Experience using HRIS systems preferred. Job Requirements Requires ability to relate and be respectful to a wide variety of people and provide superior customer service to all including Employees, members/residents, co-workers, vendors, family members and visitors. Must wear employee badge at all times while on-the-job. Must report to work on time and adhere to attendance policy. Must be able to maintain a high level of confidentiality regarding information about Employees, members/resident, co-workers, vendors, family members and visitors. Must have reliable transportation. This is a level 1 category. For more information, refer to the Exposure Control manual located in the Environmental Services Department.

The Human Resources Administrative Assistant is responsible for the administrative support of day-to-day human resource operations. Responsibilities: Provide assistance with conducting and coordinating the onboarding of new employees for both HR departments; this includes classes and orientations. Assist with processing training documents. Maintain education files in accordance with MYS Department of Health regulations. Assemble all components of the new hire personnel files. Assist with data entry for newly hired personnel. Conduct field staff satisfaction surveys. Track annual reviews for field staff and compile data for completion. Assist with employment verifications and employee requests. Assist with coverage when other HR personnel are unavailable. Provide clerical and operational support to the HR Department. Provide support with HR-related mass mailings. Maintain a high standard of confidentiality of all employee records and information. Perform any other duties as required. Responsible To: HR Supervisor Pay: $19 per hour Position Requirements: High school diploma or equivalent required. Bilingual in English/Spanish required. Experience in human resources preferred. Proficient with Microsoft Office. Excellent time management skills and ability to prioritize assignments and responsibilities. Ability to manage confidential information. Excellent communication skills. Excellent human relations and customer service skills. Ability to relate to diverse and multi-cultural populations. Appearance is professional and complies with agency dress code. Ability to lift up to 25 pounds and to sit, stand, bend, stoop, kneel, pull, climb, reach, and perform repetitive movements of the upper extremities. Pass a physical examination and immunization requirements after being offered employment and complete a health assessment annually, thereafter. Possess a current, valid New York State driver s license and a reliable vehicle. Completion of CCOR's orientation program. #IND101

Direct Hire Beyond TalentEdge has a direct hire opportunity for a local business/entrepreneur focused institute that is expanding their HR team and looking to add a Human Resources Associate/Recruiter. Our client is opening a location in Buffalo therefore travel to and from Buffalo for the first 6-9 months will be required. A more in depth explanation of travel expectations and expense coverage will be provided to interested/qualified candidates. A full can be provided to interested/qualified candidates As the Human Resources Associate Recruiter you will provide essential support in sourcing, attracting, and onboarding talent to advance the Institute's mission. Working closely with the HR team and hiring managers. You will assist in managing the recruitment process, coordinating candidate interactions, and ensuring a smooth and positive experience for both applicants and hiring managers. This is a newly created position reporting to the Director of Human Resources. Partial responsibilities include: RESPONSIBILITIES: Recruitment Coordination/Support (45%) Post job descriptions, schedule interviews, maintain applicant tracking system. Assist with preparing offer letters, onboarding documentation. Including Internal and External Recruitment coordination and support Candidate Sourcing/Pipeline Support (20%) Assist in sourcing candidates through a variety of avenues (including but not limited to job boards, LinkedIn, career fairs). Onboarding Assistance (15%) Coordinate onboarding schedules, prepare new hire packets and ensure a smooth transition for new hires in collaboration with HR and hiring managers. Process, Compliance & HR Administrative Support (15%) Assist in maintaining recruitment records, ensuring compliance with HR policies, employment laws, supporting file management and providing administrative assistance across HR functions. Other (10%) QUALIFICATIONS: Associates degree or equivalent experience. Certification, professional license, or credentials - SHRM-CP, PHR Experience with HRIS/ATS systems, MS Office, online recruiting tools Valid driver's license SKILLS Prior experience providing support in HR, recruiting or related administrative functions. Experience in higher education preferred. Recruitment, communication, confidentiality, technology proficiency and problem solving/adaptability Salary - $50,000 - $60,000 Hours/locations: Minimum of 40hrs (salary), M-F, Some weekends and evenings, events, job fairs etc.. Rochester/Buffalo (initially) Special travel requirements: For the first 6-9 months this will require travelling to the Buffalo location All travel and lodging if necessary will be covered, mileage reimbursed “Beyond TalentEdge is an Equal Opportunity Employer. It is the policy of Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.”

As a People Insights & Engagement Intern, you will gain hands-on experience in data analytics, employee engagement, and recognition initiatives. You will collaborate across functions and support key projects that drive organizational success and shape our workplace culture. Throughout your internship, you will benefit from mentorship and professional growth opportunities within a collaborative, inclusive environment, empowering you to develop valuable skills for your future career. Responsibilities * Gather, organize, and review data to help create and update dashboards that visualize key HR metrics, making data accessible and actionable for leaders. * Contribute to the planning and execution of employee surveys by reviewing communications, testing survey functionality, and supporting data analysis and reporting. * Assist in the coordination and delivery of employee recognition programs, helping to create memorable experiences for our employees. * Support the broader Global Total Rewards team with data requests, project tasks, and process improvements. * Collaborate with colleagues across departments to build strong working relationships, advance key initiatives, and foster an engaging workplace culture. Qualifications * Currently pursuing a Bachelor's degree in Business Administration, Analytics, Human Resources, or a related field * Minimum GPA of 3.0 * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) * Willingness to learn data visualization, survey development, and recognition platforms and processes * Strong written and verbal communication skills * Experience or coursework in data analytics, with ability to interpret and draw insights from data * Interest in data analytics, employee engagement, and contributing to a great workplace Core Competencies to be Successful: * Demonstrates maturity and professionalism * Detail-oriented with a strong focus on accuracy * Takes initiative and displays a proactive approach to learning and growth * Maintains a positive attitude and strong interpersonal skills * Ability to work independently and collaboratively in a team * Strong analytical and problem-solving skills * Desire to enhance skills and knowledge * Maintains high levels of commitment, integrity, and trust Physical Requirements/Work Environment * Occasional lifting up to 25 lbs * Sitting, working at desk/personal computer for extended periods of time * Primary work environment is within a corporate office setting * Ability to travel commercially to domestic and international locations The compensation range for this role is: $18.00 -29.00 per hour This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. Our compensation is based on cost of labor. For remote locations or positions open to multiple locations, the pay range may reflect several US geographic markets, including the lowest geographic market minimum to the highest geographic market maximum. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. At Constellation Brands, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. Location Rochester, New York Additional Locations Job Type Part time Job Area Internships Equal Opportunity Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).

The employee in this position is responsible for the delivery of an array of day-to-day services to the Department of Human Resources customers. Primary responsibilities include the performance and coordination of workflow within the bureau to deliver efficient and effective human resource services and to learn the purposes and interactions of the various department specialty area functions in a civil service environment. Human Resource Assistants / Bilingual (Spanish) perform a variety of tasks which support established programs and services. Employees in this position must be able to speak and understand Spanish. Performs related work as required. * Initiates and monitors transactions for conformance with established policies and procedures in specified areas of human resource management (for example, but not limited to, Administration, Benefits, Civil Service, Staffing , Labor Relations, Training, Health & Safety, etc.;) * Applies and interprets policies and procedures in personnel actions and activities, under the guidance of the specialty area supervisor; * Consults with others internally and externally to resolve issues in personnel specialty areas; * Collects, compiles, and analyzes information and data about program activities, researches personnel actions, and program or procedural changes, and identifies alternatives and makes recommendations; * Responds to inquiries, within specialty area guidelines, regarding policies, procedures, compliance, reporting, etc.; * Writes standard correspondence and documentation related to specialty area personnel activities, and drafts material related to non-routine matters; * Prepares reports and analyzes trends for specialty area; * Maintains a variety of reports, and updates databases; * Coordinates specialty area events, as needed; * Communicates in person and by phone in Spanish when necessary. High School Diploma or GED, PLUS either A, B, or C: A) Bachelor's degree in Business Administration, Human Resources, Organizational Development, Risk Management or related field AND six (6) months experience in a human resource function which primarily involved all of the following: client interaction and evaluation for compliance within a human resource specialty area which involved application of human resource policies, rules, or regulations; OR B) Associate's degree in any field and one (1) year experience as described in Section A; OR C) Two (2) years of experience as described in Section A. Part I: Scopes/Subjects of Examination: A test designed to evaluate knowledge, skills, and/or abilities in the following areas. Advising and interacting with others: These questions test for the ability to interact with other people in order to gather and present information and to provide assistance and advice in a courteous and professional manner. Preparing written material: These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences, followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences. Public personnel administration (PAP): These questions test for knowledge of the principles and practices used in applying New York State, federal, and local laws, rules, and policies to situations encountered in planning and executing the personnel functions in a government agency. Questions may cover such areas as recruitment, selection, and placement; position classification; performance evaluation; and employee relations. Understanding and interpreting written material based on laws, policies, and procedures relating to health insurance and other employee benefits: These questions test the ability to read, interpret, and apply these laws, policies, and procedures. You will be provided with brief reading selections, each followed by one or more questions. All information needed to answer the questions is contained in the reading selections. No prior knowledge is required. PART II: The qualifying Spanish language oral proficiency test (bilingual test) is designed to evaluate the candidate's oral proficiency in the Spanish language at a level appropriate for the title. A Level 1, 2, or 3 proficiency in the Spanish language is required to pass the qualifying oral proficiency test for this title. Level 1 = This is equivalent to having limited oral language proficiency with limited/basic but understandable conversational skills. Level 2 = This is equivalent to having a working oral language proficiency with understandable, smooth expression at a conversational level of communication. Level 3 = This is equivalent to having an advanced oral language proficiency with good control of usage and grammar, a relatively large and diverse vocabulary, and accurate communication ability in a variety of professional and social contexts. The language oral proficiency test will be rated on a pass-fail basis. Candidates must pass both the written test and the qualifying foreign language oral proficiency test to be eligible for appointment. Spanish Language Oral Proficiency Test Waiver: The City of Rochester will waive further bilingual component testing for candidates who have successfully completed a required language oral proficiency level with the City of Rochester or other Civil Service agency within New York State. Candidates must request a waiver of the Spanish Language Oral Proficiency Test at a level determined by the New York State Department of Civil Service. Candidates must submit a request for waiver with their application by the final filing date for the examination as stated on the Exam Announcement. The waiver request must include the date, title, Civil Service agency, and the level for which the Spanish Language Oral Proficiency Test was administered. The Department of Human Resource Management/Examination Administration unit will verify this information with the New York State Department of Civil Service or the New York State Civil Service agency. Candidates will receive written notice regarding this verification. The Department of Human Resource Management/Examination Administration will also keep a record of each successful candidate's name, level of proficiency achieved, and date(s) of oral proficiency test(s). Candidates who successfully perform at the targeted level will also be granted waiver status for lower proficiency levels, if any. Test Guide: * The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available online at: ********************************************* * The Central Library of Rochester and Monroe County MAY have exam-related material, as well as, other branches. (i.e., CSEA Exam Preparation booklets)

Job DescriptionDescriptionSummary We are seeking a motivated and detail-oriented Human Resources Intern to join our team. This role provides hands-on experience in HR operations, focusing on administrative support and employee engagement activities. The ideal candidate is organized, proactive, and passionate about creating a positive workplace culture. This is a part-time position, 10 hours a week, on-site at our Victor, NY offices. Remote work is not available for this role. Key ResponsibilitiesResponsibilities Include • Assist with maintaining employee records and updating HR databases. • Support the preparation and organization of HR documents (e.g., contracts, onboarding materials). • Help schedule interviews, meetings, and training sessions. • Respond to routine HR inquiries and direct employees to appropriate resources. • Assist in planning and coordinating employee engagement programs, events, and initiatives. • Support internal communication efforts, including newsletters and announcements. • Gather feedback from employees to help improve engagement strategies. • Contribute creative ideas to enhance workplace culture and employee experience. • Other Duties as Assigned. Skills, Knowledge and ExpertiseMinimum Qualifications • Currently pursuing a degree in Human Resources, Business Administration, or related field. • Strong organizational and time-management skills. • Excellent communication and interpersonal abilities. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Ability to maintain confidentiality and handle sensitive information. Physical Requirements • Prolonged periods of sitting at a desk and working on a computer. • Must be able to lift 15 pounds at times.

Kickstart Your Career with an Internship at CPL Are you a student eager to turn classroom learning into real-world impact? At CPL, a nationally recognized Architecture & Engineering firm, we believe in empowering the next generation of designers, engineers, and innovators. Our internship program is your opportunity to gain hands-on experience, collaborate with seasoned professionals, and contribute to projects that shape communities. Why Intern with Us? Real Projects, Real Impact - Work on meaningful assignments that go beyond “busy work.” Mentorship & Learning - Learn from industry experts who are invested in your growth. Collaborative Culture - Join a team that values creativity, curiosity, and fresh perspectives. Career Pathways - Explore your future in architecture, engineering, planning, design, or project management. Who We're Looking For We welcome individuals with a passion for human resources, and are looking to take the next (or first) step in their professional journey. Candidates ideally demonstrate: Curiosity, motivation, and eagerness to learn. They are excited to bring their ideas to the table. Ready to embrace teamwork and new challenges. has strong attention to detail Day to Day Responsibilities Scanning and filing Organizing digital files Assist with processing payroll Updating job descriptions Report writing in ADP and Excel and analyzing data Conduct research on HR-related topics, such as multi-state laws, payroll taxes, compensation data, performance review processes, and wellness program Assist with or lead HR projects Assist with audits or compliance checks Participate in weekly HR meetings Provide feedback and ideas to the team related to technology, processes, communications, etc. Maintain confidentiality How to Get Involved We're now collecting registrations of interest for upcoming internship opportunities. If you want to grow your skills, build your network, and make a tangible difference, we'd love to hear from you! ???? Apply now to register your interest and be among the first to hear about our internship openings. Be part of something bigger. Start your journey with CPL today. LEARN MORE CPL is proud to be not only an equal opportunity employer, but a diverse and motivating place to work. Visit our website (that's cplteam.com) to see what we're all about.

At Thompson, your organizational talents directly support our clinical leadership-and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow. Schedule: Full time, days. Pay Range: $20.00-$25.00, based on experience. Comprehensive benefits: Medical, dental, vision; retirement plan with matching; free parking. Tuition reimbursement up to $6,000/year. Four weeks paid time off plus wellness resources-onsite gym, Zen Room, biometric screenings, Success coaches. A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount. Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track-and that our leadership team can focus on strategic priorities. Key Responsibilities: High-Level Meeting & Calendar Management - Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council). - Prepare agendas, take and distribute detailed minutes, and track follow-up action items. Executive Support & Back-Up Coverage - Step in for the Executive Assistant when needed, maintaining continuity in daily operations. Event Coordination & Departmental Celebrations - Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery. - Assist with budget tracking, vendor selection, and on-site logistics. Professional Development Tracking Process Improvement & Daily Operations - Identify opportunities to streamline administrative workflows-whether through template creation, automation, or revised standard operating procedures. - Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention. Qualifications: AAS in Secretarial Sciences or equivalent experience. 1-3 years' administrative support in a hospital or clinical environment. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications. Working knowledge of medical/nursing terminology-enough to navigate policy documents and clinical schedules. Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball. Discretion and professionalism in handling sensitive patient and staff information. A proactive mindset: you anticipate needs, offer solutions, and follow through to completion. Pay Range: $20.00-$25.00 Starting Rate: Based on Experience Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.

Essential Functions: Assist to ensure adequate oversight of individuals we support alongside the appropriate staff under the direction of the Site Supervisor. Maintain professional boundaries with people we support, their families, co-workers, and members of the community. Assist with household tasks such as cleaning, laundry, gardening, and special projects as identified. Accompany qualified staff and people we support to appointments and community settings and activities such as movies, parks, parades, ball games, etc. Open to understanding and utilizing different modes of communication including verbal, gestures, simple sign language to promote a therapeutic relationship and social interactions. Engage with people we support promoting their individualized interests, choice making, in areas such as arts, crafts, sports, games, hobbies, nature, gardening, music and all other areas a person has interest in. Encourage people we support to get involved in health-promoting leisure activities. Promote community inclusion for and acceptance of people with disabilities. Conducts self in such a manner as to meet agency policies and standards at all times. Punctuality and attendance during scheduled work hours are essential functions of this position. Non-Essential Functions: Adheres to the Code of Conduct Minimum Qualifications: Must be enrolled in High School Must possess NYS working paper Must be 16-17 years old Must be able to communicate effectively with others at work, both verbally and written Demonstrates basic computer skills Must work as a team player

Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The primary responsibilities of this job are to manage the paperwork flow of the business, file and maintain all pertinent documents, and provide business information to customers and staff as requested. Milton Rents offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under our reputation for excellence. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton Rents can meet your needs! We offer excellent benefits and supply you with the tools you need to maximize your potential. Pay: $17-20 per hour (based on education and experience) Hours: Monday-Friday, 8am-5pm Benefits include: * Paid Time Off + 8 company paid holidays * Medical, Dental and Vision insurance options for Employee and Family * Disability & Life Insurance Packages * Competitive Retirement Plan * Tuition Reimbursement - available to FT employees with 1 year+ of service * Employee Assistance program (EAP) * Additional supplemental offerings and discount programs * Employee Referral Program Responsibilities * Office supply ordering * Daily filing and organization of paperwork * Daily bank run and post office run * Maintaining Customer insurance records * Maintaining Vendor/subcontractor insurance files * Any errands needed from management * Assist with department mailings * Taking customer phone payments * Any miscellaneous accounting data entry Qualifications * Excellent phone, verbal and written skills * Working knowledge of office equipment such as computers, copiers, fax machine * Working knowledge of Microsoft Word and Excel Preferred Education and Experience * A high-school diploma or Grade Equivalency Diploma (GED) is required for this job * Two years of experience in an office/clerical position This job description is not intended to be all-inclusive. Your supervisor may request and assign similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. A background check and drug test are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Administrative Assistant (Full-Time) Bristol Mountain | Sodexo Live! Looking for a fun, fast-paced role in hospitality where no two days are the same? You've found it. At Sodexo Live!, we don't just support events - we help create unforgettable experiences at some of the most iconic venues in the world. From sports and entertainment to travel and recreation, our teams bring energy, creativity, and care to everything they do. Working with Sodexo Live! means more than just having a job. It's an opportunity to grow your career, bring your personality to work, and be part of a team that values collaboration, service, and pride in what we do. Every day is different, and every role plays a part in creating memorable moments for our guests and teammates alike. We are currently seeking a Full-Time Administrative Assistant to support operations at Bristol Mountain. About Bristol MountainBristol Mountain (formerly Bristol Mountain Winter Resort) is located in the beautiful Finger Lakes region of New York, just 30 miles south of Rochester and about 10 miles from Canandaigua. It's a vibrant, seasonal destination known for outdoor adventure, teamwork, and a strong sense of community. Position SummaryThe Administrative Assistant plays a key role in keeping our operations running smoothly. This position supports day-to-day administrative functions, serves as a reliable resource for internal and external partners, and helps ensure accuracy, organization, and efficiency across the operation. You'll handle a variety of responsibilities including correspondence, recordkeeping, coordination with vendors and clients, and general office support - all while upholding Sodexo Live!'s standards of quality and professionalism. Key ResponsibilitiesCoordinate and execute administrative processes to support overall business operations Serve as an information resource for staff, vendors, and outside partners Maintain office records and generate routine correspondence Answer phones and provide general administrative support Process expense reports and assist with clerical tasks Collaborate across departments and support business needs beyond finance when needed Uphold Sodexo Live!'s standards for accuracy, efficiency, and service excellence Qualifications & SkillsStrong interpersonal skills with the ability to work effectively at all levels of the organization Self-motivated and able to manage multiple tasks and priorities independently Strong written and verbal communication skills Demonstrated initiative and problem-solving ability High level of proficiency with Microsoft Office (Word, Excel, Outlook, etc. ) Team-oriented mindset with flexibility to support various functional areas Schedule & Work EnvironmentFull-time position Hours may include evenings, weekends, and holidays as business needs require Physical Requirements (with reasonable accommodation):Ability to multitask in an office environment Ability to sit, stand, walk, bend, squat, kneel, twist, and climb intermittently Ability to grasp, push, pull, and reach overhead Ability to operate office equipment including phones and computers Ability to lift up to 50 lbs. (primarily file boxes) Ability to walk approximately ¼ mile and around the facility multiple times per day Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days. Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Work Environment Busy office with many interruptions. Must be available to work a limited number of extended hours, some weekends and for special events. This is a front office position and an organized, clean workspace is a must.

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. Qualifications A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

For description, visit PDF: ************ northeastcollege. edu/webdocs/hr/Part-Time Administrative Assistant 12_2025. pdf

The employee in this position is responsible for the delivery of an array of day-to-day services to the Department of Human Resources customers. Primary responsibilities include the performance and coordination of workflow within the bureau to deliver efficient and effective human resource services and to learn the purposes and interactions of the various department specialty area functions in a civil service environment. Human Resource Assistants perform a variety of tasks which support established programs and services. Performs related work as required. * Initiates and monitors transactions for conformance with established policies and procedures in specified areas of human resource management (for example, but not limited to, Administration, Benefits, Civil Service, Staffing , Labor Relations, Training, Health & Safety, etc.;) * Applies and interprets policies and procedures in personnel actions and activities, under the guidance of the specialty area supervisor; * Consults with others internally and externally to resolve issues in personnel specialty areas; * Collects, compiles, and analyzes information and data about program activities, researches personnel actions, and program or procedural changes, and identifies alternatives and makes recommendations; * Responds to inquiries, within specialty area guidelines, regarding policies, procedures, compliance, reporting, etc.; * Writes standard correspondence and documentation related to specialty area personnel activities, and drafts material related to non-routine matters; * Prepares reports and analyzes trends for specialty area; * Maintains a variety of reports, and updates databases; * Coordinates specialty area events, as needed. High School Diploma or Equivalent, PLUS either A, B, or C: A.Bachelor's degree in Business Administration, Human Resources, Organizational Development, Risk Management or related field AND six (6) months experience in a human resource function which primarily involved all of the following: client interaction and evaluation for compliance within a human resource specialty area which involved application of human resource policies, rules, or regulations; OR B.Associate's degree in any field and one (1) year of experience as described in Section A; OR C.Two (2) years of experience as described in Section A. * Candidates who expect to receive this degree or diploma by August 1, 2026, may participate in the examination. If successful on the examination, you will not be certified for appointment until you have submitted proof of completion of the requirements to the City of Rochester Examination Administration Unit. Proof must be submitted no later than 2 (two) months after the completion of your degree or diploma; failure to do so will result in the removal of your name from this list. Scopes/Subjects of Examination: A test designed to evaluate knowledge, skills, and/or abilities in the following areas. Advising and interacting with others: These questions test for the ability to interact with other people in order to gather and present information and to provide assistance and advice in a courteous and professional manner. Preparing written material: These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences, followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences. Public personnel administration (PAP): These questions test for knowledge of the principles and practices used in applying New York State, federal, and local laws, rules, and policies to situations encountered in planning and executing the personnel functions in a government agency. Questions may cover such areas as recruitment, selection, and placement; position classification; performance evaluation; and employee relations. Understanding and interpreting written material based on laws, policies, and procedures relating to health insurance and other employee benefits: These questions test the ability to read, interpret, and apply these laws, policies, and procedures. You will be provided with brief reading selections, each followed by one or more questions. All information needed to answer the questions is contained in the reading selections. No prior knowledge is required. Test Guide: * The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available online at: ********************************************* * The Central Library of Rochester and Monroe County MAY have exam-related material, as well as, other branches. (i.e., CSEA Exam Preparation booklets)

Department Human Resources Employment Type Part Time Location Victor, New York Address 615 Fishers Run, Victor, NY, 14564 Workplace type Onsite Compensation $18.00 - $20.00 / hour Key Responsibilities Skills, Knowledge and Expertise About APD Engineering & Architecture, PLLC APD is a national firm that empowers our team to provide innovative solutions resulting in enduring relationships.