Human resources administrative assistant jobs in Irondequoit, NY

Full-time Description $21/hr. to $23/hr. and a Free Family YMCA Membership Under the direction of the Director of Human Resources, the Human Resources Assistant will provide administrative and project-related support to the HR Department. The position includes supporting branches with HR related tasks. The position is responsible for demonstrating YMCA leadership competencies to ensure the mission, purpose, image and core values of the YMCA of Greater Rochester is conveyed. SPECIFIC RESPONSIBILITIES: · Assist branches, camps, and new hires with full onboarding tasks. · Direct HR administrative support to Watson Woods · Manage processes related to NYS new hire reporting, termination letters, and total compensation statements. · Complete compensation surveys and employment verifications as required. · Regularly update the Association YUSA profile directory and the Association phone directory. · Provide HR support to Director of Administration and Office Managers in each location. · Support in performance appraisal process. · Prepare all required reports as required. · Assist with projects and provide overall administrative support to the human resources office. · Ensure compliance with all federal, state and local employment laws. · Work from a local branch once a week (local meaning less than 25 minutes from downtown association office). · Assist in the overall facility appearance, related equipment, and safety issues. · Attend all required meetings, events, and trainings. · All other duties as assigned by the supervisor. Requirements · Must have reliable transportation to travel to a local branch once a week. · Must possess a high school diploma or GED. Associate degree preferred. · Must have at least two years' customer service experience and at least one-year experience in Human Resources. · Experience in utilizing HR/Payroll software; Paylocity preferred but not required. · Must have excellent keyboarding skills and be proficient in Microsoft Office applications. · Must be able to maintain confidentiality and have a high degree of interpersonal skills. · Must have the ability to prioritize workload and resolve problems, be highly attentive to detail and follow through, be aware of deadlines and organize workload to meet them. · Excellent communication and organizational skills required. · Ability to work in self-directed environment. PHYSICAL REQUIREMENTS: · Must be able to sit or stand for extended duration of shift · Must be able to bend and stoop frequently · Must be able to lift up to fifteen pounds Salary Description $21 to $23 per hour

Title Human Resources Assistant-Benefits Requisition Number 9994BR College/Division Finance & Administration Required Application Documents Cover Letter, Curriculum Vitae or Resume Employment Category Fulltime Additional Details In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at ************ or email your request to **********. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. How To Apply In order to be considered for this position, you must apply for it at: ***************************** Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. Required Qualifications * 1.5 years' experience in benefits administration, human resources or a related field of study * Working knowledge of employee benefit plans, regulations, health and welfare plans (medical, pharmacy, dental, vision, life insurance) * Candidates must be eligible to work in the United States. Preferred Qualifications * Bachelor's degree * Human Resources or Payroll experience * Higher Education Experience * Workday or other HRIS application experience Job Summary This position serves on the benefits team responsible for the daily administration of benefit transactions and the coordinationof processes with third party administrators and internal teams servicing 5,000+staff, faculty, adjuncts and retirees. Benefits include group healthplans, life insurance, flexible spending accounts, education benefits, time off benefits, retirement plan and retiree benefits. This position is responsible for all activities related to new hire enrollment processing, mid-year qualifying event benefit changes, job change benefit processes, dependent verification, and tuition program processing and processing of ancillary benefits such as adoption reimbursement.This position will assist employees by providing clear, complete and accurate information and is responsible for coordinating and leading new hire informational meetings and assisting with the preparation and administration of annual open enrollment.The Benefits Assistant will issue time-sensitive required notifications and correspondence while maintaining confidentiality of employee/retiree records.

Lakelands Concrete Products, Inc., located in Lima, NY, is a trusted name in the concrete manufacturing industry with over 70 years of success - and we're just getting started. As demand for our products continues to grow, so does our need for motivated individuals ready to grow with us. We're not your average concrete company - we're a team of builders, problem-solvers, and go-getters who take pride in doing things the right way. From the products we manufacture to the relationships we build.... quality, reliability, and hard work are at the heart of everything we do. We believe that a strong foundation doesn't just apply to our products - it applies to our people, too. That's why we invest in creating a workplace where you're supported, appreciated, and given the tools to succeed. Position Summary The HR Assistant supports day-to-day HR operations, ensuring accurate recordkeeping, smooth employee onboarding, and timely HR-related communications. This role handles administrative and transactional HR tasks, acting as the first point of contact for employee inquiries and providing support across all HR functions. Key Responsibilities Recruitment & Onboarding Post job openings, screen resumes, and coordinate interviews. Schedule interviews and assist with candidate communications. Prepare onboarding packets, new hire paperwork, and benefits enrollment forms. Conduct new hire orientation sessions. Employee Records & Payroll Support Maintain accurate electronic and paper HR files. Update employee information in HRIS and payroll systems. Assist with weekly payroll processing and time clock administration. Track employee attendance, PTO, and leaves of absence. Benefits & Compliance Process benefit enrollments, changes, and terminations. Assist with annual benefit open enrollment logistics. Maintain WC logs and assist with accident report documentation. Support compliance reporting requirements. Employee Engagement & Communication Assist in organizing employee engagement activities and events. Support internal communications and company announcements. Help coordinate sexual harassment and other compliance training sessions. Administrative Support Manage Careers email inbox and field routine employee inquiries. File HR-related documents and maintain confidentiality. Support job/career fair preparation and logistics. Track and process invoices for temp agencies and benefits vendors. Other Duties as Assigned: This is intended to describe the general nature and level of work performed by employees assigned to this position. It is not an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to assign or reassign duties and responsibilities at any time, including work outside the employee's regular responsibilities, as organizational needs dictate. Employment at Will: Employment with Lakelands Concrete is on an at-will basis. This means that either the employee or the organization may terminate the employment relationship at any time, with or without notice, and with or without cause, in accordance with applicable law. Nothing in this job description or any other policy, statement, or practice shall be construed to alter the at-will nature of employment. Requirements Qualifications Associate's degree in Human Resources, Business, or related field or combination of education and experience. 1-3 years of HR or administrative experience, preferably in manufacturing/construction. Strong attention to detail, organizational skills, and ability to manage multiple priorities. Proficiency in Microsoft Office Suite; familiarity with HRIS systems preferred. Strong interpersonal and communication skills. Salary Description $24 - $28 / hour based on experience

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports on ability, and date of and reason for termination. *Compile reports from employment records *File employment records *Search employee files and furnish information to authorized persons

Job Description Finance and Human Resources Assistant Why Join Our Team: The Arc Wayne, a parent-based organization, advocates for and supports persons of all ages with or without disabilities. We assist individuals in taking their full, independent, productive place in society through an array of quality, individualized services. With compassion, understanding, and support, we connect individuals and families to a world of possibilities that promote independence. Benefits: Generous Paid Vacation Time Sick Time 10 Paid holidays Insurance - Medical, Dental and Vision Tuition Reimbursement Paid Training Bereavement Leave Employee Referral Bonus Employee Assistance Program Retirement Plan with Agency Match And so much more! Work Schedule: Full time, Monday through Friday 8 am to 4 pm (40 hours) A Day in the Life of a Finance and Human Resources Assistant: Reviews, processes and distributes all employee status change forms completing all necessary database changes. Responds to employment related inquiries from staff and provides employment verification information in accordance with Agency policy. Processes and reconciles SNAP benefits. Completes on-line and in-person bank deposits. Prepares monthly anniversary card report and new hire report. Assists with special projects as needed and employee events. Maintains knowledge of all Agency policies and procedures. Participates in cross-training as required. Provides assistance and backup where needed within Human Resources and Finance. Provides accounts payable, billing, accounts receivable and payroll clerical support as assigned. Assists with annual financial audit and all other program, regulatory and funding audits as assigned. Assists with other area of HR such as leaves and worker's compensation. Participates in agency, Finance and HR required training, meetings and committees as required. Who We Are Looking For: HS Diploma or GED required. Associates Degree or equivalent experience preferred. Minimum one-year experience in Human Resources or Finance environment or equivalent education may be considered. Excellent interpersonal skills showing the ability to interact with agency staff, the general public and community in a positive manner, providing good customer service. Highly organized, detail oriented and proven excellent oral and written communication skills. Ability to maintain high level of confidentiality. Computer experience with current working knowledge of Windows and Microsoft Office, including Word, Excel, PowerPoint and Outlook. Strong ability to perform data entry. Vision and Core Values: Come help us be the leading provider of innovative, quality support and services promoting independence, choice, and community integration. Our organization will promote excellence at every level through an environment of mutual respect and continued professional and personal development through our core values of... Respect Integrity Diversity Innovation Empowerment Job Posted by ApplicantPro

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 220 Hutchison Rd, Rochester, New York, United States of America, 14620 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 100925 HR Administrative Services Work Shift: UR - Day (United States of America) Range: UR URG 104 H Compensation Range: $18.65 - $26.11 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** With general direction provides administrative, customer service and clerical support in Human Resources Employment & Service Center. Supports the recruitment and hire process by performing duties such as entering requisitions for staff and faculty postings, reviewing job postings for accurate and appropriate content, creating reports for immigration documentation, pulling union and non-union job listings, communicates with customers at all levels of the organization. **ESSENTIAL FUNCTIONS:** + Reviews job descriptions sent for staff jobs. Ensures appropriate authorization obtained, tracks requisitions sent to finance or HR for approvals and notifies departments of the delay. Coordinates with HR Field Offices when new positions arrive without HR review. Reviews content of description to ensure non-discriminatory language is used and that minimum requirements match the University generic description. Follows systems procedures to ensure postings for union, strong internal /external candidates and faculty are processed according to established guidelines. + Managers Cancel, refresh, on hold Job Requisition processes. + Assists with front desk duties when busy or as back-up. Duties to include: opening lobby for business, guidance to visitors and applicants, providing and collecting applications and new hire paperwork, training new HR employees on front desk duties. + Subject matter expert on immigration status' and completing I-9s. Collects and tracks immigration information for employees with temporary visas. Coordinates immigration tracking with payroll and International Services Organization. Fields immigration/I-9 questions from HR and departments. Generates routine correspondence to employees and departments regarding employment authorization expiration dates. + Creates requisition folder for HR Liaisons to indicate posting number, department contact and phone number. Provides updated files to Liaisons within 24 hours of the requisition being posted. Manages tracking log of Requisitions in Teams + Runs job board report from HR system of Record. Sends union jobs to Labor Relations, works with Front Desk Coordinator to update job posting binders each week for bid process. + Provides other HR Assistants and Supervisor support as needed. Works on special projects as assigned. **QUALIFICATIONS:** + 2 years of post-High School education or equivalent experience + 2 years in Human Resources or related functions. No experience required with a Baccalaureate degree. Or equivalent combination of education and experience. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

Job DescriptionDescriptionSummary We are seeking a motivated and detail-oriented Human Resources Intern to join our team. This role provides hands-on experience in HR operations, focusing on administrative support and employee engagement activities. The ideal candidate is organized, proactive, and passionate about creating a positive workplace culture. This is a part-time position, 10 hours a week, on-site at our Victor, NY offices. Remote work is not available for this role. Key ResponsibilitiesResponsibilities Include • Assist with maintaining employee records and updating HR databases. • Support the preparation and organization of HR documents (e.g., contracts, onboarding materials). • Help schedule interviews, meetings, and training sessions. • Respond to routine HR inquiries and direct employees to appropriate resources. • Assist in planning and coordinating employee engagement programs, events, and initiatives. • Support internal communication efforts, including newsletters and announcements. • Gather feedback from employees to help improve engagement strategies. • Contribute creative ideas to enhance workplace culture and employee experience. • Other Duties as Assigned. Skills, Knowledge and ExpertiseMinimum Qualifications • Currently pursuing a degree in Human Resources, Business Administration, or related field. • Strong organizational and time-management skills. • Excellent communication and interpersonal abilities. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Ability to maintain confidentiality and handle sensitive information. Physical Requirements • Prolonged periods of sitting at a desk and working on a computer. • Must be able to lift 15 pounds at times.

Kickstart Your Career with an Internship at CPL Are you a student eager to turn classroom learning into real-world impact? At CPL, a nationally recognized Architecture & Engineering firm, we believe in empowering the next generation of designers, engineers, and innovators. Our internship program is your opportunity to gain hands-on experience, collaborate with seasoned professionals, and contribute to projects that shape communities. Why Intern with Us? Real Projects, Real Impact - Work on meaningful assignments that go beyond “busy work.” Mentorship & Learning - Learn from industry experts who are invested in your growth. Collaborative Culture - Join a team that values creativity, curiosity, and fresh perspectives. Career Pathways - Explore your future in architecture, engineering, planning, design, or project management. Who We're Looking For We welcome individuals with a passion for human resources, and are looking to take the next (or first) step in their professional journey. Candidates ideally demonstrate: Curiosity, motivation, and eagerness to learn. They are excited to bring their ideas to the table. Ready to embrace teamwork and new challenges. has strong attention to detail How to Get Involved We're now collecting registrations of interest for upcoming internship opportunities. If you want to grow your skills, build your network, and make a tangible difference, we'd love to hear from you! 👉 Apply now to register your interest and be among the first to hear about our internship openings. Be part of something bigger. Start your journey with CPL today. LEARN MORE CPL is proud to be not only an equal opportunity employer, but a diverse and motivating place to work. Visit our website (that's cplteam.com) to see what we're all about.

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: Schedule biopsies and MRIs Check Mammography and ultrasound schedules and requisitions for accuracy Respond to requests and questions efficiently, effectively, and in a positive fashion Remain aware of appointment delays and changes to schedules Communicate with patients, referring physicians, etc. professionally over the phone Obtain and follow up on Pathology reports Call stat reports Obtain prior imaging and ensure the images are moved into our system Obtain patient information and conduct interviews needed to schedule biopsies Administrative duties; charts, files, etc. Other tasks to support the Radiologists when they are reading images You Are: Experienced in a healthcare setting Knowledgeable of computers and Microsoft Office software Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: Intermediate computer skills Effective organizational skills and attention to detail A high-level of integrity, confidentiality, and business ethics Medical terminology knowledge Recent work experience in a medical/radiology office (preferred) We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.

We arguably have the most in demand roster in the business and the company as a whole has never been this hot. Join a winning team and work with some of the best songwriters in the business on their never a dull moment journey to a #1, or #1s for that matter! Here youll get to: You will welcome visitors, screen and direct phone calls/inquiries, book sessions and manage songwriters calendar, processes expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly. You will work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions. You will proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and makes corrections as needed. You will maintain and update department files, records and publications. You will screen all correspondence and publications, bringing those of significance to the Companys attention. You will be responsible for obtaining splits, co-writer, and publisher information for new releases / songs and delivering information to copyright department for processing via the AS/400 system. You will maintain show and event calendar. About you: A high school level education required, Bachelors degree preferred; preferably augmented by course work in music publishing, business administration and related fields. One (1) to two (2) years of highly responsible experience in an administrative supportive role preferably in a music publishing or related business, or: A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position. Interest and knowledge of contemporary music and current music trends. Knowledge of general business practices. Possess a strong work ethic. A team contributor. Strong organization skills and pay high attention to detail. Strong communication skills (written and verbal). Wed love it if you also had: The ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments. Great time management Ability to work well in team. Demonstrated ability to be innovative and suggest change/improvements within scope of work. Foresight to anticipate needs and create efficient and effective processes. Motivation - Self-starter, self-motivated and takes responsibility/ownership of tasks. Innovation - Thinks outside the box proactively, strategically and analytically. Consistency - takes initiative. Demonstrated flexibility and adaptability to changing situations. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. Qualifications A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Administrative Assistant (QuickBooks & Office Support) - Join a Small, Family-Run Team! Are you an organized, detail-oriented professional with a knack for numbers and a love for multitasking? Do you thrive in a close-knit, friendly work environment where your contributions truly make a difference? If so,TES Staffing wants to meet you! Our customer is a full-line, family-owned & operated distributor of games of chance, bingo & raffle supplies, novelty items, and themed gift baskets. With over 31 years in the gaming industry, they've built a reputation as the “Best Distributor in New York State” by offering exceptional customer service and innovative solutions that help charitable organizations succeed. Now, we're looking for a reliable and experienced Administrative Assistant to join their team! What You'll Do: ✅ Handle Accounts Payable & Receivable with precision ✅ Reconcile bank & credit card statements like a pro ✅ Maintain the General Ledger (because numbers don't lie!) ✅ Answer and manage multi-line phone systems with professionalism and a smile ✅ Juggle multiple tasks-because you're great at keeping things on track ✅ Work with QuickBooks (this is a must and previous QB experience is required!) ✅ Use Microsoft Outlook, Excel & Word to keep things running smoothly ✅ No Quickbooks experience? No problem -we are happy to train if you have a smart brain! Who You Are: ✔ Experienced - You have a background in admin work ✔ Detail-Oriented - You spot the small things that others might miss ✔ Professional & Reliable - We're a small team, and we need someone we can count on ✔ Friendly & Personable - You enjoy working with people and providing great service ✔ A Multi-Tasking Master - You can switch between tasks with ease Why You'll Love Working Here: 🎉 Small, Family-Owned Business - We treat our employees like family 💡 Innovative & Forward-Thinking - We always find new ways to help our customers 🏆 Respected & Trusted - We've been in the industry for over three decades 🎖 Support Veterans & Charitable Organizations - We're proud to serve those who serve Pay range: $20-21 per hour This position is ideal for a mature professional who enjoys a stable, team-oriented work environment. If you're looking for a long-term role where your skills will be valued, we'd love to hear from you! 📩 Apply Today! Send your resume and a brief introduction-we can't wait to meet you!

Description We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in supporting day-to-day operations and ensuring efficient office management. The ideal candidate will have excellent organizational skills and a proactive attitude, contributing to a positive and productive workplace. Responsibilities: - Provide comprehensive administrative support to ensure smooth office operations. - Answer and manage inbound calls with professionalism and efficiency. - Perform accurate data entry tasks to maintain up-to-date records and databases. - Handle receptionist duties, including greeting visitors and managing inquiries. - Assist in composing and proofreading correspondence and official documents. - Foster positive client relations by addressing concerns and providing timely support. - Manage and update databases to ensure data integrity and accessibility. - Coordinate and organize office activities, meetings, and schedules. - Support team members with various administrative tasks as needed. Requirements - Proven experience in administrative roles or similar positions. - Strong proficiency in data entry and database management. - Excellent verbal and written communication skills. - Ability to multitask and prioritize tasks effectively. - Detail-oriented approach and customer service skills. - Familiarity with office software and tools. - Attention to detail and accuracy in all tasks. - Capability to work independently and collaboratively in a fast-paced environment. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Administrative Assistant- Day Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Camp Piperwood (Day Camp) Fairport, NY JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of Day Camp in compliance with council accounting and business procedures. Actual salary will be based on applicant's experience ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant training meeting in June (date and time to be determined) Coordinate purchase of supplies as authorized by the Camp Director. Answer telephones and convey messages as necessary. Work closely with Camp Director on daily operation of camp business. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Centers. Purchase supplies and food, making out of camp trips as necessary. Prepare and distribute daily lunch requests Assist with breakfast preparation and distribution Assist in preparing meals for overnight group (dinner, breakfast and lunch next day) Manage petty cash. Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings when scheduled/necessary. Apply behavior management techniques to conflicts with children when necessary. Report incidents/accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Assist with overnight coverage when deemed necessary. May need to act as bus aide at some point during the summer day camp season (will receive additional pay) If acting as bus aide Must meet the bus at the terminal or first bus stop in the morning. Take a head count of the campers every day during the morning pick-up and evening drop-off and maintain safety and orderliness on the bus. Report absent campers to the Assistant Camp Director every morning and evening. Assure that a parent or other designated adult meets campers before the bus drives off by utilizing the camper pick-up form. Accepts other responsibilities as deemed necessary by the Camp Director. Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (MONDAY 8:00am to Friday 5:30 pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent and/or two years of college experience. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and reliable transportation. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in First Aid and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a day camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Mendon Truck Leasing and Rental, a branch of PETIT FORESTIER GROUP, a full-service leasing and rental company and a leader in the refrigerated fleet market, is searching for a full-time Administrative Assistant to provide support for the office by performing various office administrative duties. This position is on-site at our Hunts Point, Bronx location. Responsibilities: • Answer phones, send and receive emails, filing, and assist with scheduling appointments. • Assist with various office duties including handling inbound service requests and ensuring proper information is recorded and assigned. • Assist Service team with truck leasing and rental duties. • Maintain and update internal rental system (IGLOO) to show accurate information. The successful candidate will have: • Minimum of 1-year of Admin experience. • Strong communication, organizational, and customer service skills. • Computer proficiency including MS Office. • High school diploma or GED. Additional Information: Work Location: 840 Garrison Avenue, Bronx, NY 10474 Job Type: Full-time Schedule: Monday to Friday Pay Type: $19-21/hour (equivalent to $39,520 to $43,680/year) Benefits: • 401(k) • Dental Insurance • Vision Insurance • Health Insurance • Life Insurance • Sick Time Off • Vacations • Holidays

Job DescriptionLarimer Law is a growing firm in the legal services industry, focusing on eDiscovery and related services. We are seeking a self-motivated individual who can join our close-knit family and continue to grow with us. The Administrative Assistant shall be responsible for various functions in support of the administrative operations of the Firm. Job duties will include assisting the Executive Coordinator with various operational tasks relating to the Firm's operating and information systems, HR and personnel-related processes and documentation, payroll and finance functions and facilities and resources of the Firm. The Administrative Assistant will report to the Firm's Director of Litigation Services. The Administrative Assistant's responsibilities, which may be altered or added to from time to time by the shareholders, are described in further detail below: Assistance with Management of Firm Finances The Administrative Assistant will be responsible for performing tasks to assist the Firm's Management Team and Executive Coordinator with financial planning and financial management for the Firm, including: Assisting with bill payment, invoicing, data entry and reporting, and collections; Collecting information and generating reports for internal and external budgeting purposes; Coordinating documentation and data entry relating to finances and financial systems ; Personnel and Human Resources Management A primary service offered by our firm is hiring teams of attorneys to review documents for our clients on accelerated timeframes. The Administrative Assistant shall be responsible for performing tasks to assist the Firm's Director of Litigatgion Services and Executive Coordinator to support such efforts, including the following: Assisting with the fast-paced hiring (onboarding and offboarding) of groups of employees and contractors; Assisting with staff requests for technical or operational assistance. Assisting with trainings and troubleshooting for employees on the use of firm technologies and tools Assisting employees in resolving IT issues and/or directing them to the appropriate vendor resource as necessary to resolve IT issues as soon as possible Assisting with payroll and timekeeping systems; preparing routine reports for the auditing of time entries Assisting Executive Coordinator with benefits documentation and communications General Operations The Administrative Assistant will be responsible for assisting the Executive Coordinator with: Provisioning of office supplies and equipment Day-to-day operational functions such as sending and receiving mail; monitoring phone and email correspondence; Assistance with travel and other operational support for the executive and attorney teams Various administrative tasks assisting Executive and Project teams as needed Key skills and qualifications Technical Skills: Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is required; Familiarity with Quickbooks is desired; Familiarity with other office productivity software, calendar management tools, and Microsoft Teams or other collaborative tools is desired. Administrative and Organizational Skills: Excellent time management and organizational abilities are critical for handling multiple projects and tasks simultaneously; Ability to multitask and prioritize workload; Strong attention to detail; Communication and Interpersonal Skills: Excellent verbal and written communication skills are essential; Strong interpersonal skills to interact with clients, colleagues, and senior management; Self-motivation and willingness to be proactive in running issues to the ground is critical; Must be a team player! Professionalism and Discretion: Ability to handle sensitive and confidential information with discretion; High level of professionalism and confidence; Flexibility and ability to adapt to changing priorities in a fast-paced environment. Experience: Proven experience as an executive assistant or in a similar administrative role is desired. Education: An associate's degree or bachelor's degree is preferred Powered by JazzHR mPjFSQjaR0

For description, visit PDF: ************ northeastcollege. edu/webdocs/hr/Part-Time Administrative Assistant 12_2025. pdf