Human resources administrative assistant jobs in Norman, OK - 59 jobs

We are looking for a detail-oriented Human Resources (HR) Assistant to join our team on a contract basis in Oklahoma City, Oklahoma. In this role, you will support various HR-related activities, ensuring smooth operations during a busy period. This position offers an excellent opportunity to contribute to critical tasks such as employee assistance and administrative support. Pay Rate: $19-$22 per hour Location: 100% Onsite - Oklahoma City, OK Duration: 3-4 Weeks - could extend Responsibilities: - Assist employees in accessing and resolving issues with end-of-year documents, such as W-2 forms. - Conduct employment verifications promptly and accurately. - Support open enrollment processes, including providing guidance on benefits options. - Utilize HR software such as Paylocity and Employee Navigator to manage and update employee information. - Collaborate with the payroll manager to complete administrative tasks and ensure compliance. - Address employee inquiries and provide clear resolutions to HR-related concerns. - Maintain organized records and documentation related to onboarding and benefits. - Ensure proper handling of sensitive information in accordance with company policies. - Facilitate communication between HR and other departments as needed. - Provide additional administrative support during seasonal demands. Requirements - Previous experience in human resources or administrative roles. - Familiarity with HRIS systems such as Paylocity and Employee Navigator. - Strong understanding of open enrollment processes and employee benefits. - Excellent organizational skills and attention to detail. - Ability to handle confidential information with discretion and professionalism. - Strong communication skills, both written and verbal. - Proficiency in Microsoft Office Suite and other administrative tools. - Flexibility to adapt to varying workloads and deadlines. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Come work with us and enjoy the benefits of a rewarding career as we provide exceptional care to our residents! We are seeking applicants who enjoy a team environment and family atmosphere, where regardless of position, we work together to be the difference makers and a guiding light in our profession. We offer comprehensive benefits, PayActiv, 401k, attendance bonus and education assistance. If you are a caring and compassionate professional with a drive for excellence, we want you!Purpose of Your Job Position: Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources. DUTIES AND RESPONSIBILITIES Payroll Functions Correct missed punches daily in timekeeping system, with appropriate documentation and approvals. Submit hours and payroll changes per current payroll processing schedule prior to pay day. Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule. Respond to employee inquiries regarding payroll in a timely manner. Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Act as liaison between employee and support staff. Ensure monthly Quality of Care Report completed. HR Administrative Support Functions Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same. Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance. Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions. Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed. Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations. Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines. Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner. Assists in the completion of responses to unemployment claims and provides backup documents as required. Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices. Assists with preparation of annual affirmative action plan, if applicable. Completes personnel-related reports for management as requested. Office Administration Functions Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required. Files all documents as required. Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff. Attends in-service training classes, daily stand-up meetings, and other meetings as required Provide supporting documents for audits. Personnel Functions Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned. Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen. Maintain confidentiality of all pertinent employee information. Report known or suspected incidents of fraud to the Administrator. Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. Staff Development Provide each newly hired personnel with orientation schedule. Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation. Attend in-service training programs as scheduled. Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Expectations: Adhere to all policies, procedures and practices Demonstrate flexible and efficient time management and ability to prioritize workload Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility. Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships Report to work at the scheduled time and is seldom absent from work Ability to multitask in fast paced environment Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook Ability to sit for long periods of time Attention to detail Strong organizational, written, verbal and interpersonal skills Typing (at least 50 wpm)/Computer skills/Calculator skills

SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales

Core Values Treat everyone with Integrity and Respect Quality is everything Guarantee that every guest is WOW'd because of ME Choose your attitude Have fun! Job Description Communicate with all levels with professionalism, utilize computer and office equipment to process employee onboarding, maintain new hire files, run background checks/rechecks, track expiring documents (DL, Auto Insurance, MVRs), update document tracking systems, interface with Operations team, Managers and Office teams, prepare materials for monthly group meetings, training sessions, and annual events. Ensure smooth communication and prompt resolution to all requests and questions. Qualifications High school diploma or GED required Excellent communication skills (written, verbal, and interpersonal) Proficiency in Microsoft Office suite (Word, Excel, Teams, Outlook) Strong organizational skills and attention to detail Ability to work effectively in a fast-paced environment Additional Information All your information will be kept confidential according to EEO guidelines.

Join GE HealthCare as the HR Talent Program Intern and play a pivotal role in shaping the future of our recruitment and hiring processes. In this role, you'll help build talent pipelines and support our national Service Apprentice Program. You'll work closely with leaders on tasks like reviewing resumes, scheduling interviews, and keeping data organized. You'll also assist with sending exit surveys and updating trackers to monitor current apprentices and those exiting the program. Beyond day-to-day tasks, you'll have the chance to work on projects such as creating an external partnership tracker or developing training sessions for apprentices to support their ongoing skill development. **Job Description** **Responsibilities** + Assist with recruiting and hiring activities, including posting jobs in Workday, reviewing resumes, scheduling interviews, and monitoring pre-employment steps. + Keep internal trackers up to date to ensure accurate data for workforce planning and program management. + Support coordination of training sessions, monthly calls, and other program events. + Assist with sending exit surveys and collecting feedback to improve programs. + Help maintain external partnership information and support outreach to schools for local talent pipelines. + Collaborate with leaders on program initiatives. + Contribute to projects such as creating a partnership tracker or developing training sessions for apprentices. **Required Qualifications** + Currently enrolled in an Associate or Bachelor's degree program. + Strong written and verbal communication skills. + Good organizational skills and ability to manage multiple tasks. + Proficiency in Microsoft Word and PowerPoint; basic Excel skills for charts and data tables. + Comfortable using internet tools and web applications for research and communication. **Desired Characteristics** + Previous experience in Human Resources: recruitment, learning & development, or program management. + Detail-oriented with a process-focused mindset. + Familiarity with Workday or other HR systems. + Familiarity with Smartsheet. For U.S. based positions only, the pay range for this position is $15 - $20 an hour. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance-based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement. We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. **Additional Information** GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. **Relocation Assistance Provided:** No

CCFI - FWS HR Assistant (SPRING) - Job Number: 252733 Organization: Financial Aid ServicesJob Location: United States-Oklahoma-NormanSchedule: Part-time Work Schedule: Monday - Friday 8am - 5pm (flexible around student's class schedule). Position is available January 2026 through June 2026.Work Type: OnsiteSalary Range: Targeted salary: $12.00 per hour, based on experience Benefits Provided: No Required Attachments: Resume, Cover Letter, Class Schedule --- This is a Federal Work Study Only position at Center for Children & Families (CCFI) in Norman, OK.General Information: The HR Intern provides a wide array of support to the Administrative Director including but not limited to updating employee records, filing HR documents accordingly, and other support functions to be determined by agency needs. HR Intern Duties may include, but are not limited to: Updating employee databases by inputting new employee contact information, employment details and requirements Initiate and tracking of background checks for employment and volunteer candidates, as well as current volunteers and employees Posting, updating and removing job announcements from job boards and other platforms Maintain HR and Financial files Follow-up with employees, supervisors, and directors to verify and update employee information as needed Assign trainings to employees and volunteers as needed Create new employee orientation binders Provide as needed coverage to the front office, including answering calls, bundling diapers, and greeting visitors Maintain a time sheet to track time and activities to meet funding source and general management requirements Represent CCFI at community events as directed Other duties as requested Required Attachments (No Self-Identifying Photos):ResumeCover LetterClass Schedule Job Requirements--- Required Education: Must be currently enrolled in the Spring semester as a student at the University of Oklahoma. Hiring contingent upon verification of current student status.Must attach Spring 2026 ONE class schedule Must have received and accepted a work study award for the Spring 2026 semester Minimum Qualifications:Commit to a regular schedule. Minimum of three days per week Interest in the Human Resources Management field Human Resources experience preferred Experience working in an office environment preferred Strong problem-solving and effective communication skills Detail-oriented and excellent organizational skills Required Knowledge, Skills and Abilities:Ability to communicate effectively with others orally and in writing Ability to maintain effective working relationships with staff and volunteers Ability to operate a multi-line phone, personal computer using e-mail, word processing, and other applications related to assigned duties Ability to work with indirect supervision Ability to process and make decisions independently Ability to respond appropriately to emergencies or urgent issues as they arise Ability to be flexible and adapt to organizational change Ability to collaborate and work as part of a team Ability to maintain a positive attitude under stress Ability to use initiative in completing tasks Ability to use judgment and report issues and proposed solutions to supervisor in a timely manner Ability to perform duties accurately and in a timely manner Ability to manage multiple tasks simultaneously Thorough knowledge of all job-related policies and procedures Possession of a valid driver's license and insurance coverage as required by law Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit *************************************************** You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: NoSpecial Indications: None Job Posting: Dec 10, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

What You'll do: We're looking for a positive, high energy person to join our HR team to assist with onboarding 100+ seasonal employees for our summer season. As our Human Resources Intern, you will be working alongside our Human Resources department. The goal for this position is to implement your talents to drive Blusource forward and provide organizational structure to help meet business needs. We want YOU to have an opportunity to lead! What will you gain from us? You will gain hands-on, interactive experience in a Human Resources department, and a chance to learn new strengths about yourself personally, and professionally! On a typical day you will be accountable for: Supporting the Human Resource Dept. with the execution of activities related to recruitment, event planning, employee onboarding, employee recognition programs, and administrative HR tasks such as scanning and filing documents, assisting in interviews, and completing new hire checklists. The person we are looking for is: Observant: Able to discern subtle trends and patterns; and learn from them. Organized: Able to meet deadlines and is thoroughly prepared. Strong attention to detail. Flexible: Able to respond and solve problems quickly when things go wrong. Creative: Able to apply human-centered design principles and methodologies to complex customer problems. Energetic: Able to keep pace and stay focused on goals. Thoughtful: Humbly provides guidance and demonstrates a genuine concern for the well-being of others. If you answer yes to these questions, this role may be for you! Have you completed at least two HR College classes? Do you have an interest in working in Human Resources? Do you have a knack for organization and structure? Do you want to build your professional network? Do you want to impact others? Education, Experience & Proficiencies: Hold or are working towards a bachelor's degree, preferably in Human Resources, Communication or a related field, or equivalent combination of education, training, and experience. Microsoft Office 365 Microsoft Excel (Preferred) About us! Now that you understand your role for us, let me tell you what our role is for YOU. Blusource empowers our partners around the world to do good in the communities they serve. And we do the same for our employees. We make sure your experience with us is informational, interactive, and fun! You, and the value you provide is extremely important to us, so we want to make sure we provide you with the experience you need to be successful. Company Core Values are important right? Here's ours! All Blusourcers Embody Our Core Values: People Matter Our deep commitment to how we treat others is the key to building something that matters. Own It Integrity, transparency, and follow through build trust. Everything Speaks The products, process, partnerships, and experiences all create the voice of Blusource. Go Further Together Collaboration enables us to achieve more. Customer Obsession We pay attention, earn trust, and grow loyalty. Growth Mindset Continuously learning and growing helps us maximize our potential. This is a 14-week internship program, here are the details: Our goal is to build lasting professional relationships that will help prepare you for the modern workplace while also helping BLUSOURCE find our next full-time Blu Crew members. So, over the course of the summer, BLUSOURCE interns will learn about business operations, receive dedicated time and feedback from business leaders, have opportunities to make formal presentations to company leaders, and gain useful experience in their department. Dates: May 11 - August 14 Hours: 8:00-5:00 Monday-Friday BLUSOURCE is an equal opportunity employer. We believe diversity of backgrounds, beliefs, and experiences to be critical to our success and are passionate about creating a welcoming, supportive, and collaborative environment for all employees. All are encouraged to apply as we continue to grow a smart, hard-working, and diverse team who love working together to build something that matters.

Hamm Institute for American Energy | Oklahoma State University Work Schedule Normal working hours are M-F, 8:00am - 5:00pm. Work outside normal hours is sometimes required due to special projects and deadlines. Appointment Length Regular Continuous/Until Further Notice Hiring Range $14.00 - $20.00 per hour Special Instructions to Applicants Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references. Applications must be submitted electronically and will be accepted until a successful candidate is selected. About this Position Provides high-level administrative support to the Director, Assistant Director, and the Institute as a whole. Responsibilities include managing calendars, communications, and workflows to ensure efficient operations. Serves as a point of contact for internal and external stakeholders, requiring strong organizational, communication, and problem-solving skills. Duties include preparing agendas, presentations, reports, and correspondence; coordinating meetings and events; overseeing office operations; and assisting with special projects and initiatives as assigned. Major Job Responsibilities (detailed essential functions of the position): Calendar and Schedule Management: Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements Communication Management: Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders. Meeting and Event Planning: Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation. Document Preparation and Management: Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records. Problem-Solving and Decision-Making: Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute. Confidentiality and Discretion: Handling sensitive information with discretion and maintaining confidentiality. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication) Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies Ability to adapt to changing priorities with flexibility and professionalism Strong initiative in supporting organizational productivity and effectiveness Preferred Qualifications Bachelor's 10 years relevant, professional experience. Skills, Proficiencies, and/or Knowledge: The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines.

* 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $27,000 - $30,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum. Essential Duties and Responsibilities: * This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community. * Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). * Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors. * Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference. * Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). * Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. * Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. * Responsible for collecting, opening, sorting, and distributing incoming mail. * Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred. * Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. * Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. * Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position. * Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs * Attend routine and emergent office meetings and take notes for future dissemination. * Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs. Required Qualifications * High School/GED (degree must be conferred on or before agreed upon start date) * Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education. * Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff. * Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine. * Skills, Proficiencies, and/or Knowledge: * Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule) * Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team. * Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability. * Valid Driver's License Preferred Qualifications * Associate's Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist - 1795 Langston OFFICE OF PRESIDENT (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Payroll Systems Analyst - 001730 Langston VP FISCAL & ADMINISTRATIVE AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d118abfbb5a58a24641953d1723c493&postfix=2_0">

Core Values * Treat everyone with Integrity and Respect * Quality is everything * Guarantee that every guest is WOW'd because of ME * Choose your attitude * Have fun! Job Description Communicate with all levels with professionalism, utilize computer and office equipment to process employee onboarding, maintain new hire files, run background checks/rechecks, track expiring documents (DL, Auto Insurance, MVRs), update document tracking systems, interface with Operations team, Managers and Office teams, prepare materials for monthly group meetings, training sessions, and annual events. Ensure smooth communication and prompt resolution to all requests and questions. Qualifications * High school diploma or GED required * Excellent communication skills (written, verbal, and interpersonal) * Proficiency in Microsoft Office suite (Word, Excel, Teams, Outlook) * Strong organizational skills and attention to detail * Ability to work effectively in a fast-paced environment Additional Information All your information will be kept confidential according to EEO guidelines.

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description City Wide Facility Solutions of Oklahoma is the nation's leading management company in the building maintenance industry. We are a management company that acts as a single point of contact for over 20 different interior and exterior facility maintenance services for our commercial clients. Our mission is to save time and solve problems for our clients so they can focus on their core business. We serve a wide range of industries by partnering with specialized independent contractors to deliver consistent, high-quality results. We are looking for an individual who is ready to be a key part of our dynamic team and help us continue our positive 'Ripple Effect' in the community. The Role: Administrative Assistant This vital role serves as the hub for administrative, accounting, and internal communications activities. Reporting directly to the Director of Administration, you will work closely with the General Manager and Owner to implement efficient procedures and manage a wide range of routine and project-based tasks. A high degree of attention to detail and exceptional follow-through are essential for success. Key Responsibilities and Essential Functions The Administrative Assistant will manage a diverse set of duties, including: I. Administrative & Operational Support Handle incoming calls, monitor office cameras, and greet visitors with professionalism. Process and manage internal office supply orders and certain customer orders. Maintain physical and electronic filing systems, including document scanning. Prepare monthly meeting packets for Independent Contractors (IC). Order employee business cards and IC uniforms as needed. Update and maintain internal resources, including phone directories, organizational charts, and employee milestone dates. Assist with the printing of Independent Contractor invoices. Develop reports as requested from the Leadership Team. II. Accounting Assistance Work with the Accounting Department on collecting outstanding Account Receivables. Prepare daily bank deposits accurately and promptly. III. Marketing & Communications Develop and distribute an internal employee newsletter and a monthly newsletter for Independent Contractors. Create engaging social media posts for LinkedIn, Facebook, and Instagram. Execute Emfluence campaigns to customers. Keep the company website current with pictures and employee profiles. Update office TV displays with relevant information for Sales, Operations, and Customers. IV. Employee & Event Management Plan and coordinate quarterly charity events and team-building outings. Create slide shows and recognition materials for employee birthday and anniversary milestones. Requirements High School Diploma is required; a college degree is preferred. Prior office administrative experience, accounting experience, or similar relevant experience is highly desired. Must be a self-starter with a strong attention to detail and follow-up skills. Excellent written and verbal communication skills. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency with using social media platforms for business purposes (LinkedIn, Facebook, Instagram). Benefits Compensation- Starting at $20 per hour, with potential for a higher rate based on experience. Schedule- Standard Monday through Friday work week. Health & Wellness- Comprehensive Health Care Plan (Medical, Dental & Vision). Financial Security- Retirement Plan (401k) with company match. Time Off- Generous Paid Time Off (PTO) and Holiday Pay. Career Growth- Ongoing Training & Development opportunities.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Administrative Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Oklahoma City, Oklahoma The Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Administrative assistant will perform a combination of various clerical and administrative duties requiring overall knowledge of Federal Protection Services (FPS) systems and procedures. Responsibilities include, but will not be limited to: Perform Administrative duties including filing, taking phone calls, scheduling appointments, and processing travel requests. Provide administrative support to executive staff with office management responsibilities. May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone, and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or requests Capable of providing executive level, and/or general administrative support in all facets of administration. Works as a member of team and assists with solving complex problems. Managing and organizing resources needed to meet the objectives of each task efficiently and effectively, as well as explore new approaches as applicable within the performance of assigned tasks. Schedule, integrate, update, and /or edit executive calendars Aid in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance. Required Experience or Knowledge of the following technologies/functions: 5 years of experience in Administrative Assistance Ability to communicate effectively, both orally and in writing. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Expertise utilizing the Microsoft Office. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

Housing Administrative Assistant City Rescue Mission | Oklahoma City Are you organized, detail-oriented, and passionate about helping people find stability and hope? City Rescue Mission is seeking a Housing Administrative Assistant to support our Housing Services team and play a key role in helping individuals and families experiencing homelessness take their next steps toward housing. This position combines administrative work, data support, and meaningful client interaction in a mission-driven environment. You'll support housing programs funded through Continuum of Care (CoC), Emergency Solutions Grant (ESG), and other housing resources while working alongside a dedicated team committed to compassion, dignity, and impact. What You'll Do Greet and assist individuals and families seeking housing support with empathy and professionalism Conduct initial Diversion triage and gather basic household information Help connect clients to City Rescue Mission programs and community resources Enter and maintain accurate client data in HMIS in compliance with HUD and grant requirements Support housing staff with documentation, file organization, and program compliance Assist with grant paperwork, monitoring preparation, and internal file reviews Maintain reports, logs, and spreadsheets as needed Answer phones, route calls, and assist with scheduling and office coordination Use Microsoft Office 365 and agency systems for communication and document management Qualifications Qualifications What We're Looking For Associate's degree in a related field preferred (or equivalent experience) Experience in administrative, housing, social services, or nonprofit work preferred Passion for serving individuals and families experiencing homelessness Familiarity with HMIS, HUD-funded programs, CoC, ESG, or Diversion models is a plus Proficient use of computers, Microsoft Office 365, and data management systems used to track service delivery. Strong communication skills and attention to detail Ability to manage multiple priorities in a fast-paced environment Comfort working with sensitive information and individuals in crisis Bilingual (English/Spanish) a plus Why Work at City Rescue Mission At City Rescue Mission, your work matters. You'll be part of a collaborative team making a real difference in our community while gaining valuable experience in housing services, compliance, and client support - all in a faith-based organization committed to hope and transformation. City Rescue Mission is an Equal Opportunity Employer. Reasonable accommodations are provided in accordance with applicable law.

Overview and Responsibilities The Aging & Metabolism Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking an organized and dependable part-time Administrative Assistant to support multiple Principal Investigators (PIs) and research program needs. This position is essential to the smooth operation of the program and contributes to advancing scientific research. Responsibilities include, but are not limited to: ADMINISTRATIVE & OFFICE SUPPORT Providing administrative support for Principal Investigators (PIs) and assisting with additional operational needs as requested by PIs and other administrative staff. Procuring and managing office supplies to support day-to-day operations. Coordinating incoming and outgoing shipments, including FedEx and internal mail services. Coordinating regular mail pick-up and distribution. Updating and maintaining informational flyers and bulletin boards. EVENT & SEMINAR SUPPORT Assisting with planning and logistics for retreats, special events, and holiday celebrations. Managing weekly seminar logistics, including room setup, refreshment preparation, and post-event clean-up. Purchasing and organizing refreshments for seminars and meetings. Providing event planning and on-site support as needed. OPERATIONS & FINANCIAL SUPPORT Processing and tracking reimbursement requests in accordance with institutional policies. Performing P-Card reconciliation and maintaining accurate financial records. Stocking and maintaining breakrooms to ensure a welcoming and functional environment. Troubleshooting and coordinating resolution of facility and equipment issues, including IT, phone systems, copiers, housekeeping, and biomedical service. Minimum Qualifications High School Diploma (or GED). Proficiency in using office technology and software, including computers and Microsoft Office. Strong oral and written communication skills. Highly organized, detail-oriented, and able to meet deadlines. Comfortable handling multiple tasks efficiently while producing high-quality work. Ability to work independently and collaboratively with other administrative staff, departmental teams, and the foundation. Skilled at interacting effectively with a diverse group of people, personalities, and cultures. Demonstrates strong initiative, responsibility, and adaptability. Preferred Qualifications Previous office, clerical, and/or administrative support-related experience. Demonstrated experience managing projects, including coordinating timelines, tracking progress, and collaborating with multiple stakeholders. Background in accounting or financial administration. Work Hours Approximately 20-25 hours per week, with hours scheduled between 8:30AM and 5:00PM, Monday through Friday. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation s leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF is an Equal Opportunity Employer.

Job Description Job Posting: Administrative Assistant Company: The Key, LLC About Us: Cars. Loans. Life. We are seeking a highly organized and proactive Administrative Assistant with a background in the automotive industry to support our team. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong understanding of automotive operations. Key Responsibilities: ● Manage daily administrative tasks, including scheduling meetings, handling correspondence, and maintaining filing systems. ● Assist in the preparation of reports, presentations, and other documents related to automotive projects. ● Coordinate with various departments to ensure smooth workflow and effective communication. ● Maintain inventory of office supplies and automotive parts as needed. ● Provide customer service support, addressing inquiries related to automotive products and services. ● Support team members with project management tasks and other duties as assigned. Qualifications: ● High school diploma or equivalent; Associate's degree preferred. ● Proven experience as an administrative assistant, preferably in the automotive industry. ● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with automotive software tools. ● Strong organizational and multitasking abilities. ● Excellent written and verbal communication skills. ● Ability to work independently and as part of a team. What We Offer: ● Competitive salary and benefits package. ● Opportunities for professional growth and development. ● A collaborative and dynamic work environment.

Job Description At HoganTaylor, we're not just about numbers-we're about people. Our firm is grounded in unity, service, and being dynamic, and that comes to life in every client relationship and team collaboration. We are seeking an Assurance Administrative Assistant who brings attention to detail, has strong organizational skills, and a spirit of service to support our assurance professionals across all HT offices. In this role, you'll play a vital part in delivering timely, high-quality work that supports our client engagements and keeps our assurance teams running smoothly. If you enjoy keeping things organized, catching the small details, and being a dependable partner to a busy team, we'd love to meet you. What You'll Do Be the Support System. Provide high-level administrative assistance to assurance team members-including staff, managers, and partners-across multiple offices. Own the Details. Format reports and schedules using Microsoft Word and Excel, including creating tables, footers, and rolling forward documents for upcoming reporting periods. Ensure Accuracy. Proofread, review changes, and use 10-key to foot reports, ensuring every detail is precise before reports are finalized. Bring It All Together. Compile final reports and correspondence, prepare PDFs, and help issue deliverables to clients. Stay Client-Focused. Draft and send client letters and professional correspondence, and field client phone calls with a helpful, service-oriented approach. Pitch In Where It Matters. Step in to help with scheduling, confirmations, internal events, or even switchboard and mailroom coverage when needed. What You Bring High school diploma required, coursework in computers or business a plus Prior experience in an administrative or office support role Proficiency in Microsoft Word and Excel, including tables and basic formulas Familiarity with Microsoft Outlook, PowerPoint, and Adobe Acrobat Strong attention to detail and organizational skills Excellent spelling, grammar, and proofreading abilities Experience using 10-key calculator for report footings Ability to manage multiple tasks, meet deadlines, and communicate professionally Why HoganTaylor? Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today's Best of the Best Firms 2024. At HoganTaylor, you'll be part of a firm known for exceptional client relationships and a standard of excellence. Meaningful Connections: Build deep relationships-not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do. Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you'll have opportunities to give back, make an impact, and support the causes that matter to you. Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won't just have a seat at the table-you'll help shape the conversation. Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver's seat, giving you the tools and support to thrive personally and professionally. Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now!

Job Description Administrative Assistant Oklahoma City, OK Administrative Assistant - Financial Services Employment Type: Full Time Shift: 8-5 Monday - Friday Compensation: $15 per hour Job Summary Harvest Talent Solutions is seeking a dependable and detail-oriented Administrative Assistant to support daily operations in a financial services office. This role plays an important part in ensuring a professional client experience while maintaining organization, accuracy, and confidentiality in a regulated environment. Essential Job Functions Answer incoming phone calls, greet clients, and handle routine inquiries in a professional manner Schedule client appointments and manage advisor calendars Prepare and assist with basic client documents and forms Maintain accurate and organized digital and paper client files Support daily office tasks including mail processing, scanning, and supply management Enter, update, and maintain client information in the CRM with a high level of accuracy Assist with audits and compliance-related requests by gathering documents, organizing records, and supporting basic regulatory requirements Provide general administrative support to financial advisors and office staff Required Qualifications Strong communication and customer service skills with a client-first mindset High attention to detail and willingness to learn financial services processes Basic computer proficiency, including email and Microsoft Word and Excel Professional demeanor with the ability to handle sensitive and confidential information Reliable, punctual, organized, and able to follow established procedures What We Offer Competitive hourly compensation Opportunities for professional growth and advancement Dedicated recruiter support throughout the hiring and onboarding process About Harvest Talent Solutions Harvest Talent Solutions partners with organizations to connect dependable professionals with roles where they can contribute, grow, and support daily operations. We focus on long-term alignment, strong internal support, and helping teams work more efficiently. How to Apply Interested candidates should apply immediately. A recruiter from Harvest Talent Solutions will contact qualified applicants directly to discuss next steps.