Human resources administrative assistant jobs in Odessa, TX - 29 jobs
All
Human Resources Administrative Assistant
Administrative Assistant
Benefits Assistant
Benefits Assistant
First Financial Group of America 3.7
Human resources administrative assistant job in Odessa, TX
The Benefits Assistant will work within the Ector County Independent School District but will be an employee of First Financial Group of America. The position will have reporting responsibilities to the FFGA Regional Sales Manager, but the majority of the assignments/work will be directed and assigned by the ECISD Benefits Team. As a key member of the benefits team the Benefits Assistant will be responsible for organization and oversight of all aspects of the benefits enrollment process for new hires throughout the year. Additionally, the position will organize and present information at annual enrollments. Working closely with our third-party administrator, this position will ensure all school district employees and staff benefits are processed accurately. Additionally, the position will perform other administrative duties as assigned by Ector County ISD.
Duties include but are not limited to the following:
* Organize and oversee all aspects of the benefits enrollment process for new hires throughout the year
* Organize and present information at annual enrollment meetings
* Monitor the preparation, printing, and maintenance of supplies for insurance information such as plan documents, benefits bulletins, annual enrollment packets, etc.
* Assist with preparing all benefits specialty information and materials, including the benefits booklet
* Collaborate with the First Financial Group of America Departments to distribute electronic benefits notifications to all employees
* Assist with organizing and navigating aspects of the benefits enrollment process for new hires throughout the year
* Assist with information presentations at annual enrollment meetings
* Help to prepare bid specifications
* Assist with Affordable Care Act Reporting (ACA) reporting
* Cross train in the duties that are performed by the Benefits Specialists
* Provide assistance in a variety of methods (through meetings, over the phone, via email and other forms of communication) to employees with any benefits-related questions
* Other duties as assigned by department administration
Qualifications:
* High School Diploma or GED
* Bilingual - English/Spanish preferred
* Knowledgeable and proficient in Microsoft Suite (Word, Excel, PowerPoint, Adobe, Publisher)
* Excellent telephone skills
* Two (2) years of public school and/or corporate administrative experience preferred
* Two (2) years of administrative and/or customer service experience.
* Group 1 Life & Health license preferred
In accordance with the state law, FFGA will conduct and obtain a criminal history record on all applicants for employment. Criminal history record information is privileged information and for the use of the Ector County Independent School District and the Central Education Agency.
Only persons with the required credentials and background will be considered.
The Ector County Independent School District & FFGA do not discriminate on the basis of age, color, disability, national origin, race, or sex in the educational programs or activities which it operates and is an Equal Opportunity Employer.
This position is being recruited and hired by First Financial Group of America but will work at Ector County ISD in their administration building located at 802 N. Sam Houston, Odessa, TX 79761.
$39k-55k yearly est. 2d ago
Looking for a job?
Let Zippia find it for you.
Assistant, Field Administrative (Monahans, TX)
EPCO Holdings, Inc. 4.8
Human resources administrative assistant job in Monahans, TX
Assistant, Field Administrative (Monahans, TX)-000GCJDescription Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field AdministrativeAssistant provides day to day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to:Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. Find efficient, professional, cost effective methods to assist manager in day to day activities. Professional attitude and handling of inquiries, both verbally and in writing. Accuracy, excellent communication skills and attention to detail is imperative. Procure office supplies, maintain files, document meetings, manage travel arrangements. Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. Online management of expense reports and invoices. Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. Perform duties safely and in compliance with all Company, Federal, State, and local regulations. Maintain proficiency in job functions and applicable software programs.Qualifications
The successful candidate will meet the following qualifications:
A minimum of a high school diploma or G.E.D. equivalent is required.
A minimum of 5 years experience working in a support and/or administrativeassistant role is preferred.
A minimum of 2 years experience in the Oil & Gas industry is preferred.
The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required.
Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks.
The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
Open to and helps facilitate needed change.
The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.
The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands.
The ability to take action to achieve goals beyond what is required.
The ability to remain focused and stick with each task through completion despite setbacks.
The ability to keep deadline/cost commitments using sound business judgment and professionalism.
The commitment to continuous improvement of self, processes, projects, and overall business.Primary Location: USA-Texas-MonahansShift: Day JobTravel: NoUnposting Date: OngoingOrganization: OperationsJob: Administrative SupportJob Level: Entry Level
$27k-36k yearly est. Auto-Apply 7d ago
Administrative Assistant
Thompson Engineering 3.8
Human resources administrative assistant job in Odessa, TX
Job Description
Thompson Engineering is seeking a detail-oriented AdministrativeAssistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The AdministrativeAssistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination.
Key ResponsibilitiesAdministrative & Clerical Support
Manage and coordinate schedules for assigned personnel
Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions
Review and edit outgoing materials for accuracy and clarity
Create and maintain project and activity files
Prepare project setup information and billing profiles
Maintain records of engineer licensure, training, and certifications
Draft PowerPoint presentations for client meetings
Prepare agendas and meeting notes for staff and in-house meetings
Maintain client information and assist with client communications
Assist with billing, invoice review, and project expenditure tracking
Maintain laboratory test logs and transfer data to accounting
Additional Responsibilities
Serve as backup for answering phones and receptionist duties
Provide backup support for ordering and tracking office supplies
Assist with planning company events
Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures
Actively participate in safety meetings, toolbox talks, and safety initiatives
Perform other duties as assigned
QualificationsMinimum Requirements
High School diploma or equivalent required; Associate's degree in a relevant field preferred
3-5 years of administrative experience in a professional office environment
Valid driver's license
Strong written and verbal communication skills
Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred
Willingness to work flexible schedules and overtime as needed
Ability to work on-site in a heavy construction setting
Flexibility and willingness to travel when needed
Physical Requirements
Ability to sit for extended periods and operate office equipment
Ability to stoop, bend, and file documents
Effective verbal and written communication skills
Ability to safely operate a motor vehicle
Ability to lift and carry up to 25 lbs
About Thompson Engineering
Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients.
Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast.
Equal Opportunity Employer
Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.
$28k-36k yearly est. 21d ago
Part-Time Administrative Assistant - Greenwood ISD Education Foundation
Greenwood Independent School District 4.5
Human resources administrative assistant job in Midland, TX
Job Title: AdministrativeAssistant (Part Time)
Reports to: Greenwood ISD Education Foundation
Status: Part-Time (approximately 10 hours per week)
*This position will be paid on a 1099 contractor basis and does not provide any State or Greenwood ISD benefits.
Position Summary:
We are seeking a highly organized, detail-oriented, and self-motivated Part-Time AdministrativeAssistant to help us achieve our mission. This role involves managing grant writing and applications (including to local foundations), supporting event coordination, and handling various administrative tasks.
If you are passionate about education and community engagement, we'd love to hear from you!
Key Responsibilities:
Research grant opportunities and assist with writing and submitting applications to local foundations and other funding sources.
Track and meet grant application deadlines throughout the year.
Maintain accurate records for grants, events, and administrative tasks.
Assist in coordination of Foundation events, including scheduling, logistics, and sponsor and vendor communication.
Provide general administrative support, including calendar management, reports, and correspondence.
Make social media posts to promote the Foundation and sponsors
Qualifications:
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to work in Google Suite of programs.
Ability to work independently and prioritize tasks effectively.
Experience in grant writing and event coordination is a plus but not required.
Greenwood ISD work experience is a plus but not required.
Schedule & Pay
Flexible schedule, approximately 10 hours per week.
$20/hour.
This position will be paid on a 1099 contractor basis and does not provide any State or Greenwood ISD benefits
________________________________________________________________________________________________
Greenwood Independent School District does not discriminate on the basis of race, color, national origin, age, sex (including gender identity and sexual orientation) or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or HumanResources. In accordance with Title IX, the district does not discriminate on the basis of sex in its educational program or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX to employment should be referred to Title IX Coordinator, Superintendent Elliott 2700 FM 1379, Midland, TX 79706, ****************************, **************, to the Assistant Secretary for Civil Rights of the Department of Education or both.
$20 hourly 3d ago
Administrative Assistant
KLX Energy
Human resources administrative assistant job in Odessa, TX
KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely.
At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism.
We are currently seeking an AdministrativeAssistant for our Odessa, TX location.
PURPOSE:
Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations.
ESSENTIAL JOB DUTIES AND RESPONSIBILTIES:
Communicates management's instructions to various individuals and/or departments.
Relieves management of clerical work and minor administrative business details.
Furnishes and obtains information from other leaders.
Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors.
Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required.
Maintains complicated records requiring classification and compilation of varied information; prepares reports.
Operates a variety of general business machines and equipment.
Contacts company personnel at all organizational levels to gather information and prepares reports.
MINIMUM QUALIFICATIONS:
Education: High School Diploma/Equivalent
Work Experience: 0-2 years
Supervisory Experience: Not Applicable
Related Experience:
Relevant clerical experience
Proficiency with Microsoft Office Suite
PREFERRED QUALIFICATIONS:
Education: Bachelor's Degree
Degree Field (s): Business Administration, Finance, or related discipline
Work Experience: 2-4 years
Supervisory Experience: Not Applicable
Related Experience:
Relevant clerical experience in an oil and gas services company
PHYSICAL REQUIREMENTS:
Precise hand/eye coordination: Constantly
Basic keyboarding or other repetitive motions: Constantly
Operation of heavy equipment or operation of vehicles: Occasionally
Lifting/pushing objects weighing over: 20 lbs: Occasionally
Climbing and working in awkward and cramped positions: Occasionally
Other (please specify):
Must be able to sit for extended periods of time
Lifting and reaching files or boxes of files
Pushing or pulling drawers and cabinets
Communicate via telephone
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
$26k-37k yearly est. 37d ago
Administrative Assistant
NOV 4.6
Human resources administrative assistant job in Odessa, TX
Responsibilities:
This position will serve as the primary point of contact for the facility and will provide high-level administrative support by conducting research, preparing statistical reports, handling information request, and performing clerical functions. This will include preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings. Will also include being responsible for all data relating to work orders and inventory movements. Will be responsible for numerous forms of data collection, reporting of data, and investigation of data errors. Will play an active role in continuous improvement for all office process flows related to office production.
Qualifications:
High school diploma or equivalent preferred.
Proven working experience in similar roles.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
Knowledge of principles and process for providing customer and personal services. This includes customer needs assessment, meeting quality standards for service and evaluation of customer satisfaction.
Strong verbal and written communication skills. Bilingual a plus (Spanish)
Basic math skills.
Basic computer skills including Microsoft Office, Excel.
$24k-36k yearly est. Auto-Apply 20d ago
Career Opportunities: Administrative Assistant (98863)
KLX Inc. 4.4
Human resources administrative assistant job in Odessa, TX
KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely.
At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism.
We are currently seeking an AdministrativeAssistant for our Odessa, TX location.
PURPOSE:
Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations.
ESSENTIAL JOB DUTIES AND RESPONSIBILTIES:
* Communicates management's instructions to various individuals and/or departments.
* Relieves management of clerical work and minor administrative business details.
* Furnishes and obtains information from other leaders.
* Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors.
* Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required.
* Maintains complicated records requiring classification and compilation of varied information; prepares reports.
* Operates a variety of general business machines and equipment.
* Contacts company personnel at all organizational levels to gather information and prepares reports.
MINIMUM QUALIFICATIONS:
* Education: High School Diploma/Equivalent
* Work Experience: 0-2 years
* Supervisory Experience: Not Applicable
* Related Experience:
* Relevant clerical experience
* Proficiency with Microsoft Office Suite
PREFERRED QUALIFICATIONS:
* Education: Bachelor's Degree
* Degree Field (s): Business Administration, Finance, or related discipline
* Work Experience: 2-4 years
* Supervisory Experience: Not Applicable
* Related Experience:
* Relevant clerical experience in an oil and gas services company
PHYSICAL REQUIREMENTS:
* Precise hand/eye coordination: Constantly
* Basic keyboarding or other repetitive motions: Constantly
* Operation of heavy equipment or operation of vehicles: Occasionally
* Lifting/pushing objects weighing over: 20 lbs: Occasionally
* Climbing and working in awkward and cramped positions: Occasionally
* Other (please specify):
* Must be able to sit for extended periods of time
* Lifting and reaching files or boxes of files
* Pushing or pulling drawers and cabinets
* Communicate via telephone
EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
$23k-34k yearly est. 39d ago
Administrative Assistant
Robert Half 4.5
Human resources administrative assistant job in Odessa, TX
Human resources administrative assistant job in Midland, TX
This position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites
Coordinate new hire pre-employment activities including scheduling pre-employment testing and training.
Provide administrative support for the field employees and management.
Help answer new hire questions from employees.
Transactional HR tasks
Front desk reception including greeting all visitors and directing them as needed
Answering all incoming calls
Pick up and process all incoming and outgoing mail for entire office
Dealing with all courier documents including sending them out
Scanning and processing invoices
Ordering/maintaining office supplies
Maintain and organize all community areas, including boardroom, kitchen, copy area
Handle all meeting requests, boardroom set up, catering orders
Assisting with Word documents, PowerPoint presentations and Excel documents as requested
Draft and disseminates reports, projects, and other documents for internal and external recipients
Performs other duties and tasks as determined by the leadership team
Effective communication and coordination with all departments with the company are essential in the role.
Required Knowledge and Skills
Associate's degree required
Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.
A High School Diploma or equivalent
Proven administrative or assistant experience
0 - 2 years administrative experience
Excellent written and verbal communication skills with strong interpersonal skills
Excellent organization skills with high level of attention to detail
$32k-39k yearly est. Auto-Apply 60d+ ago
Administrative Assistant To School Principal 2025-2026
Ector County Independent School District 4.2
Human resources administrative assistant job in Odessa, TX
Job Title: AdministrativeAssistant to Principal Wage/Hour Status: Non-Exempt
Reports to: Campus Principal
Pay Grade: Clerical Pay 5
Dept. /School: Campus
Days: 227
Supervises:
Primary Purpose: To ensure efficient operation of the campus administrative office and provide clerical services for the campus administrative staff. Qualifications:
Education/Certification:
High School Diploma or GED
Special Knowledge Skills:
Knowledge in District purchasing procedures-familiarity with quotes, bids, approved vendors and discounts that are available through each vendor and how to enter in MUNIS appropriately.
Knowledge in procedures for transportation trip requests.
Thorough working knowledge of SmartFind Express to be assigned campus administrator.
Thorough working knowledge of Employee Access and leave policies to be assigned campus approver.
Thorough working knowledge of KRONOS system to be assigned campus administrator.
Knowledge of end of year awards assembly processes, medals, reception, etc.
Knowledge of Radios/chargers, Classroom Phones, Alarms/Bells, overhead speakers.
Knowledge on key inventory.
Knowledge of building uses policies and overtime for attending custodians.
Trustworthiness to be approved check signer for activity fund.
Experience:
Proficient typing, word processing, file maintenance skills.
Effective organizational, communication, and interpersonal skills.
Ability to use computer and software to develop spreadsheets, databases and do word processing.
Knowledge of basic accounting principles.
Skill and experience in all office procedures.
Knowledge of classroom equipment-document camera, projector.
Working knowledge of copiers and troubleshooting.
Flexibility and skill in prioritizing tasks.
Initiative to make necessary minor decisions or major decisions with assistance from administrators.
Detailed oriented.
Solution oriented-exceptional problem solving skills.
Ability to remain calm and think clearly under pressure & maintain composure under stress.
Deal effectively with complaints.
Initiative to keep up with changing and new knowledge and processes.
Major Responsibilities and Duties:
Principal
Provide clerical & technical support as needed.
Handle correspondence for principal and assistant principals.
Answer/screen all calls directed to principal.
Open and Process mail for principal.
Filing all leave forms, employee information and budget information.
Serve as campus notary public.
Give direction and information to visitors and students.
See that messages are delivered;
Purchasing
Maintain a list of office supplies to be restocked & other instructional items such as planners, scantron, etc.
Enter requisitions for orders to be placed.
Maintaining physical log of campus accounts.
Maintaining a computerized log of campus accounts to balance with general ledger reports sent monthly.
Enter request for new budget into MUNIS with principal approval.
Having current working knowledge and updated information on policy changes regarding purchasing, accounting and finance, as needed.
Process list of items that faculty/staff (80-100 faculty/staff members) would like purchased.
Research vendors and discounts.
Review accounts for available balances for requested purchases (70+ accounts).
Follow up on receiving purchased items.
Receive incoming items and distribute accordingly ensuring accuracy-several times weekly.
Research lost or misplaced incoming purchases.
Balancing accounts with general ledger and reporting balances to principal on a regular basis.
Transfer funds as needed to cover unusual expenditures.
Request creation of new accounts (ex: student travel accounts).
Employee Access
Prepare monthly payroll report signed by principal.
Enter faculty/staff leave in Employee Access.
Balance leave with SmartFind Express for weekly employee report.
Monitor leave balances and keep principal informed of decreasing balances.
Be assigned approver of all faculty/staff leave-ensuring matching of information on sub finder.
Provide weekly report of absences for faculty/staff to review and sign.
Research and correct any disputes on leave and be liaison for payroll on issues;
Subs
System administrator for sub-finder troubleshoot with system issues or questions.
Enter leave for faculty/staff when requested to ensure coverage (24 hour call).
Enter vacancy coverage and assigned sub.
Find coverage as needed for uncovered classes or class periods by asking teachers to cover on their conference periods or to split classes w/assistance from AP.
Provide dept. chairs daily spreadsheet for coverage/lack of coverage.
Greet incoming substitutes daily and maintain a positive relationship with them by checking how their day went & collecting shutdown checklist.
Prepare & maintaining sub folders with bell schedule, updated phone extension list, lock down procedures.
Prepare monthly payroll report ensuring accuracy for pay.
Key Inventory
Maintaining key inventory-checking in and out of keys.
Researching unknown keys for cabinets, etc.
Requesting needed keys-new or replace misplaced/lost, Coordinate with District key person.
Technology: Projectors/Document Cameras, etc.
Coordinate maintenance/purchase of equipment.
Have working knowledge of current bids and quotes on technological items.
Enter work orders to for technician to come to our campus to repair.
Accept requests from faculty/staff for new equipment-make purchase if approved.
Maintain inventory of classroom equipment such as document cameras, projectors, etc.
Radios
Maintain radio inventory.
Contact for service.
Check out radios for morning and afternoon duty and any other duty as necessary.
Coordinate usage with campus office and principal.
Phones
Providing information on phone training/usage for new teachers.
Enter work orders for problems with phones.
Be liaison for phone issues between technology dept. and campus.
KRONOS
Prepare weekly timesheet for paraprofessional staff including aides, clerks, and part-time employees.
Monitor daily punches.
Prepare KRONOS adjustment forms for any missed or incorrect punches.
Enter any leave requested by paraprofessional staff.
Monitor comp time balances for principal.
Provide monthly report to principal and/or staff of comp time balance.
Coordinate time off for paraprofessionals who go over the allowed 24 hours.
PAYROLL
Prepare Monthly payroll for all fulltime employees, part time employees, early morning duty teacher, after school detention teacher and substitute employees.
Community
Be liaison between community and principal, for example, sports teams requesting use of field and/or gyms.
Send thank you notes to donors of food, flowers, etc.
Providing guidance to technicians and other visitors.
Be liaison for faculty/booster clubs and administration-end of year reports, New Year info, etc.
Distribute checks (reimbursement or travel) as needed.
Sort and distribute faculty mail as needed.
Custodial/Maintenance: Coordinate with custodians/maintenance person for broken desks, a/c or heater issues, delivery of purchased items, restocking paper inventory in workroom and office, requested cleaning, accidents to clean up.
Coordinate building use by providing a monthly calendar to campus custodial and maintenance staff.
Beginning of year
Collect new teacher's information and order name plates for new teachers.
Create new folders for new employees & store resigning/transferred personnel.
Create lists: updated phone extension list, updated sign in lists, updated room assignment lists, updated subject assignment lists.
Provide training info on Employee Access.
Provide training info on sub finder.
Update with the sub office new teachers and resigned/retired/transferred teachers.
Update employee information forms including emergency medical information.
Prepare/provide applicant information for vacancies and interviews.
Update with Data & PEIMS services resigning/transferring/retiring faculty/staff in KRONOS & Employee Access.
End of year
Coordinating events: Retirement/transfer celebrations.
Prepare campus invitations.
Prepare and mail special invitations.
Pickup service awards and retirement awards from administration.
Order refreshments and drinks through campus accounts.
Ensure timely delivery; Purchase décor-tablecloths, centerpiece for refreshment table, etc.
Set up plates, cups, napkins, décor, etc.
Coordinate with custodians the set-up of tables, clean up afterwards.
Awards Assembly
Coordinating events.
Prepare/update program.
Request nominations from teachers for academic awards.
Request nominations for Merit Awards.
Request nominations for American Legion Awards.
Request Top 10 for each grade level from Data & PEIMS Services.
Request Perfect Attendance from Data & PEIMS Services.
Communicate with American Legion on students who are awarded this award.
Parent Reception after awards assembly-coordinate refreshments/drinks, delivery, décor, set up and clean up.
Academic Medal purchase
Coordinate medals purchase for each category, requisitions, delivery/pickup, and labels.
Gifts for Top Ten-coordinate purchase of gifts, pickup/delivery.
Copier's maintenance & usage
Responsible for resetting copier's usage.
Responsible for getting copiers serviced before New Year.
Supervisory Responsibilities: Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress. Frequent districtwide and statewide travel; occasional prolonged or irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.
Signature Date
$35k-42k yearly est. 60d+ ago
Administrative Assistant- Part- Time
Rbglobal
Human resources administrative assistant job in Midland, TX
AdministrativeAssistant (Part Time) perform a variety of administrative and clerical tasks. Duties of the AdministrativeAssistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. AdministrativeAssistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
1-2 years administrative experience
Proficiency with Microsoft suites programs such as Word and Excel are considered an asset
Experience working in a team-oriented, collaborative environment
Typical Business office environment
Answer general employee and customer inquires in a professional manner
Direct all specific inquires to the appropriate individual in the department
Provide administrative support to management and other staff
Perform general administrative tasks including but not limited to: photocopying, faxing, mailing, and filing
Maintain and update staff vacation, travel, and project schedules
Support department staff on project based work as required
Champions safety in the workplace and ensures all safety policies and procedures are consistently followed
Perform other duties as required
$26k-37k yearly est. Auto-Apply 47d ago
Urgent Care Administrative Assistant (Westex)
Workforce Solutions Permian Basin
Human resources administrative assistant job in Midland, TX
Job Title: Urgent Care AdministrativeAssistant
Job Summary: We are seeking a dynamic and organized individual to fill the position of AdministrativeAssistant to the Urgent Care. This role is crucial in supporting the efficient functioning of our urgent care facility, ensuring smooth day-to-day operations, and contributing to the overall success of our healthcare services. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.
Responsibilities:
1. Administrative Support:
• Provide comprehensive administrative support to the Urgent Care Manager.
Manage and organize schedules, appointments, and meetings.
Prepare and distribute internal communications and reports.
2. Coordination and Communication:
• Serve as a liaison between the Manager and various departments within the urgent care facility.
Communicate with staff, patients, and external stakeholders as needed.
Assist in coordinating and facilitating team meetings and training sessions.
3. Documentation and Record Keeping:
• Maintain accurate and up-to-date records related to operational processes.
Assist in the creation and maintenance of procedural documentation.
Ensure compliance with regulatory standards and internal policies.
4. Inventory Management:
• Monitor and manage inventory levels of medical and office supplies.
Coordinate with vendors for timely replenishment of necessary supplies.
5. Quality Assurance:
• Collaborate with the Manager to implement and monitor quality assurance measures.
Participate in the development and execution of improvement initiatives.
6. Patient Services:
• Assist in maintaining a patient-centric approach by addressing inquiries and concerns promptly.
Process patient payments and maintain accurate financial records.
Answer phone calls, take messages, and provide information to callers.
Verify patient insurances.
Process patient referrals.
7. General Office Tasks:
• Perform cleaning tasks to ensure a tidy and hygienic environment.
File and organize documents, ensuring efficient retrieval when needed.
Shred documents in accordance with established protocols.
8. Data Analysis:
• Assist in collecting, analyzing, and presenting operational data.
Contribute to the development of strategies for improved efficiency and patient care.
9. Emergency Response Preparedness:
• Collaborate with the Operations Manager to develop and implement emergency response protocols.
Ensure staff are trained on emergency procedures and drills are conducted regularly.
Other duties may be required as assigned.
Qualifications:
• High school diploma; associate or bachelor's degree in healthcare administration or related field is a plus.
Proven experience in administrative roles, preferably in a healthcare setting.
Strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to maintain confidentiality and handle sensitive information.
Knowledge of healthcare regulations and compliance is desirable.
If you are a motivated individual with a passion for healthcare operations and administration, we invite you to apply for this exciting opportunity to contribute to the success of our urgent care facility.
Required Attire: Grey Scrubs and Closed Toe Shoes (No Crocs) No visible tattoos.
$26k-37k yearly est. Auto-Apply 60d+ ago
Administrative Assistant III
City of Midland, Tx 4.1
Human resources administrative assistant job in Midland, TX
The AdministrativeAssistant serves as assistant and secretary to the Director of Public Health, the administrative personnel, and other employees. Under general supervision, performs clerical work including data retrieval; preparation of reports; typing of various correspondence, forms, Midland Health Department reports, grant applications, physicians' orders, and other documentation; and performs general receptionist duties, prepares vouchers for issuance to various companies and clients.
* Has general knowledge about each program provided and utilized in the Health Department and other programs as they are implemented.
* Answers various inquiries by telephone, greet the public entering the office, take telephone messages, and furnish general information to the public. Directs customers to appropriate program personnel.
* Copies, addresses and mails nurse's notes, physicians orders, and related information to the appropriate agencies and individuals.
* Assists in opening, closing and filing of confidential client health records and charts. Also assists in maintaining the client index file as needed.
* Originate correspondence, prepares reports and statistical data from rough draft, and creates forms as needed by staff. Operates all office equipment.
* Checks and compiles nursing statistical information as required by the department.
* Maintains a courteous relationship with the public and other departments within the City, interprets Public Health Services programs, and exercises good judgment in answering questions in the absence of appropriate personnel.
* Prepares vouchers for issuance to clients, purchases medical forms and office supplies as indicated by the needs of the staff, and issues vouchers to various companies. Orders medical supplies as indicated by the nursing staff in the absence of the Administrative Supervisor. Accepts, prices, and stores all supplies upon receipt of orders.
* Maintains security and confidentiality of all reports, records, and files. Updates files on an ongoing basis to improve filing systems for administrative and public information.
* Provides assistance in making arrangements for regular meetings; preparing legal notices, meeting agendas, and minutes; and proper distribution.
* Types, copies, and distributes employee newsletter and wellness program materials as indicated by committee members.
* Opens, date stamps, sorts, and distributes all Public Health mail. Determines incoming priority mail and seeks assistance in the action to be taken in the absence of Administrative Supervisor. Delivers all outgoing mail to the courthouse or post office and adds proper postal requirements.
* Schedules immunization appointments and assists in determining vaccines needed and/or required.
* Assists with correspondence to newspapers, cable TV, and radio stations about community screenings, immunization clinics, educational seminars, etc.
* Operates computer terminal using several different computer programs. Inputs and retrieves data as needed.
* Directly supervises part-time secretarial staff, volunteers, and others assisting with clerical duties within the office. Orientates to agency's procedures and delegates tasks as appropriate personnel.
* Assists in conducting Medical Record review of agency records as assigned by the Director.
* Maintains an awareness of billing procedures, payroll, and general bookkeeping procedures and may provide support to functions in case of department absences.
* Performs general functions in the ongoing work of the office, performing all nonprofessional tasks with a minimum of supervision.
* Maintains an effective working relationship with fellow employees and other county department employees.
* Attends staff meeting, takes notes, types and files minutes according to regulations.
* Performs reasonably similar or related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Language Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organizations.
Mathematical and Computer Skills:
Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to learn and use the following software on a personal computer is required --Word Processing (Word Perfect, Microsoft, Windows)
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
SUPERVISION RECEIVED/EXERCISED
Carries out supervisory responsibilities following the organization's policies.
MINIMUM QUALIFICATIONS
Technical degree from a technical school or college with Medical Secretary Degree.
Minimum of 1 year related experience in a health care setting.
$29k-37k yearly est. 20d ago
Administrative Assistant
Buckner Companies 4.0
Human resources administrative assistant job in Midland, TX
Buckner Children and Family Services Community: Family Hope Center Program
Job Schedule: Full-Time
We are seeking an AdministrativeAssistant to join our Family Hope Center Program. As an AdministrativeAssistant, you will Shine Hope and deliver services through the management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Join our team and shine hope in the lives of others!
What you'll do:
Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director's phone in his/her absence and initiate follow-up as appropriate.
Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office.
Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence.
Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks.
Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times.
Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office.
Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables.
Receive and acknowledge donations from donors; maintain timely and accurate donor gift records.
Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation.
What you'll bring:
High school diploma or G.E.D. required.
Minimum 2 years prior office management and supervisory experience required.
Recent computer training or computer experience required.
Ability to speak, read and write Spanish preferred.
Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner.
Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people.
Requires ability to walk, stand and sit, sometimes for prolonged periods of time.
The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
About Buckner Children and Family Services:
Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer.
The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion,
age,
sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.
$23k-34k yearly est. Auto-Apply 56d ago
Assistant, Field Administrative (Monahans, TX)
Enterprise Products Company 4.5
Human resources administrative assistant job in Monahans, TX
Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity.
The Field AdministrativeAssistant provides day to day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to:
* Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports.
* Find efficient, professional, cost effective methods to assist manager in day to day activities.
* Professional attitude and handling of inquiries, both verbally and in writing.
* Accuracy, excellent communication skills and attention to detail is imperative.
* Procure office supplies, maintain files, document meetings, manage travel arrangements.
* Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management.
* Online management of expense reports and invoices.
* Maintain knowledge of available resources to facilitate information flow for audits and general inquiries.
* Perform duties safely and in compliance with all Company, Federal, State, and local regulations.
* Maintain proficiency in job functions and applicable software programs.
The successful candidate will meet the following qualifications:
* A minimum of a high school diploma or G.E.D. equivalent is required.
* A minimum of 5 years experience working in a support and/or administrativeassistant role is preferred.
* A minimum of 2 years experience in the Oil & Gas industry is preferred.
* The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required.
* Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks.
* The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
* Open to and helps facilitate needed change.
* The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.
* The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands.
* The ability to take action to achieve goals beyond what is required.
* The ability to remain focused and stick with each task through completion despite setbacks.
* The ability to keep deadline/cost commitments using sound business judgment and professionalism.
* The commitment to continuous improvement of self, processes, projects, and overall business.
$39k-46k yearly est. 6d ago
Administrative Assistant
Danos 4.4
Human resources administrative assistant job in Midland, TX
The AdministrativeAssistant supports PO closures and supplier onboarding by managing reports, resolving errors, and coordinating with cross‑functional teams and suppliers. Success requires strong communication, organization, and adaptability in fast‑paced environments.
Responsibilities
Monitor, organize, and prioritize PO closure activities.
Generate and distribute reports to stakeholders confirming PO closure readiness.
Identify and resolve errors encountered during PO closure.
Ensure accuracy and compliance with company policies in all closure processes.
Manage vendor master tickets and new supplier requests in Vendor Master Team Site, Ariba, and SAP.
Coordinate supplier enablement in Ariba with AP Vendor Admin and Supplier Enablement Team.
Oversee new supplier registration and onboarding, including:
Engaging suppliers to verify information (Supplier Registration Form).
Communicating onboarding status updates to suppliers.
Facilitating supplier pre-qualification with Security & Legal teams.
Liaising with AP Vendor Admin, Supplier Enablement, Security, HES, and Legal to ensure suppliers are fully set up for purchasing and payment transactions.
Acting as a key interface with the supplier community.
Qualifications
2+ years of Oil & Gas AdministrativeAssistant experience required.
Experience in Ariba and SAP required.
High School Diploma or GED equivalent required.
Strong communication skills to interface effectively across functions, and appropriately with various levels of seniority
Excellent customer service & complaint management
Excellent proficiency in time management and ability to assess and assign priorities accurately
Ability to adapt and provide continued support to customers through change and uncertainty
Experience and working knowledge of company ERP system / data repository
Must be able to meet all conditional job offer requirements including background and drug test/hair follicle.
Danos Expectations Why work for Danos Danos is an equal opportunity employer.
$24k-36k yearly est. Auto-Apply 21d ago
Administrative Assistant I
Idexcel 4.5
Human resources administrative assistant job in Midland, TX
, INC
Idexcel is a global staffing and IT services organization, with a mission to bring great people and great organizations together. Our diverse client base represents a wide range of industries, including technology, telecom, insurance, healthcare, manufacturing, banking & financial services, food & commodities trading and federal organizations. Our teams of experienced recruiters directly work with client companies seeking exceptional people to help with their business initiatives.
Idexcel, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.
Job Description
AdministrativeAssistant I
11/28/2016 to 05/26/2017
MIDLAND, TX, USA, 79701
$13.51/hr on w2
The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities. Primary responsibilities include: Key responsibilities/essential functions include: Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Develop PowerPoint presentations and other graphic presentations;
type various correspondences both in own signature and in manager s signature.
Provide general office administrative services. In some functions, but not all: o Will support budget management, liaising with finance to ensure costs are monitored and controlled. o Assist with job candidate interview scheduling o Enter temporary support requests into My Resources or other generating system. o Run reports in excel, access, business objects and other data gathering programs o Input and update data into Oracle databases o Provide tactical support (answering questions on central sites and on various internal processes and e-tools). o Help keep organization charts up to date as directed o Maintain filing and records management systems and other office flow procedures which may be confidential o At some sites, an administrator may provide payroll support for hourly associates o Generate, review and file pharmacy reports o Accurately maintan customer pricing files and complete contract data entry o Create statistics, send out customer brochures or correspondence, or document leads.
Required Qualifications: 1. High School Diploma, GED or local equivalent.
2. 1-2 years secretarial/administrative experience
3. Knowledge of general office management and current computer/office communications technologies;
expert in PowerPoint, Word, Excel and Outlook
4. Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
5. Effective time management and organizational skills; able to balance multiple priorities
6. Effectively problem solve and resolve a variety of issues and topics within the job scope
7. Ability to effectively interact and communicate with senior level management and corporate contacts
8. Excellent interpersonal, verbal and written communications skills including strong grammatical skills
Sandra Taylor
************
Additional Information
Sandra Taylor
************
Human resources administrative assistant job in Midland, TX
About the Role
As Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operational functions of the store. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency.
What You'll Do
Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership team
Effectively plan, communicate and share information with team members using company tools and technology, while following company guidance for daily, weekly and monthly routines
Refresh and maintain associate common areas and office areas to support a safe and engaging work environment
Assist store executive team by facilitating orientation when directed and onboarding new associates accurately, adhering to all compliance guidelines and Kohl's best practices
Assist in monitoring shortage impacting best practices by completing the Spotlight Audit and sharing the results with store leaders
Monitor and follow up on store execution of training, surveys and audits, ensuring directed timelines are met
Maintain in-store technology devices including, but not limited to, handheld scanners and two-way radios
Communicate and guide store technology issues through resolution
All Lead roles at Kohl's are responsible for:
Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture
Exercising good judgment and discernment when making decisions; taking appropriate partners as needed
Demonstrating a customer service mindset, including customer service philosophies, anticipating customer needs and satisfactorily resolving issues
Leading by example by personally meeting or exceeding individual goals (e.g., productivity, credit, loyalty)
Delivering strong operational standards, shortage mitigation, and merchandising presentation to include accurate pricing and proper signing
Accomplishing multiple tasks within established timeframes
Training, monitoring and reinforcing company policies, procedures, standards and guidelines
Maintaining adherence to company safety policies for the safety of all associates and customers
Other responsibilities as assigned
What Skills You Have
Must be 18 years of age or older
Limited travel to support new store openings
Strong verbal/written communication and interpersonal skills
Flexible availability, including days, nights, weekends, and holidays
Preferred
Experience decision-making and problem-solving in a fast paced environment
Retail or service industry experience
Essential Functions
The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl's may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship.
Ability to perform the accountabilities listed in the “What You'll Do” Section.
Ability to satisfactorily complete company training programs.
Ability to comply with dress code requirements.
Basic math and reading skills, legible handwriting, and basic computer operation.
Ability to operate and communicate on multiple frequency devices, handheld scanners, and other technology equipment as directed.
Ability to use a computer for tasks such as communicating, scheduling, keeping detailed records, reviewing data and spreadsheets, etc.
Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company.
Perform work in accordance with the Physical Requirements section.
Physical Requirements
Must be able to lift up to 50 lbs. frequently and occasionally over 50 lbs. with a two person lift.
Ability to climb, squat, stoop, kneel, crouch, bend, twist, reach, lift, grasp, push and pull on a frequent basis.
Ability to sit/stand/walk for the duration of a scheduled shift (at least 8 hours).
Ability to visually verify information and locate and inspect merchandise.
Ability to comply with health and safety standards.
Pay Starts At: $15.55
$15.6 hourly Auto-Apply 60d+ ago
Administrative Assistant
Thompson Engineering 3.8
Human resources administrative assistant job in Odessa, TX
Thompson Engineering is seeking a detail-oriented AdministrativeAssistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The AdministrativeAssistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination.
Key Responsibilities Administrative & Clerical Support
Manage and coordinate schedules for assigned personnel
Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions
Review and edit outgoing materials for accuracy and clarity
Create and maintain project and activity files
Prepare project setup information and billing profiles
Maintain records of engineer licensure, training, and certifications
Draft PowerPoint presentations for client meetings
Prepare agendas and meeting notes for staff and in-house meetings
Maintain client information and assist with client communications
Assist with billing, invoice review, and project expenditure tracking
Maintain laboratory test logs and transfer data to accounting
Additional Responsibilities
Serve as backup for answering phones and receptionist duties
Provide backup support for ordering and tracking office supplies
Assist with planning company events
Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures
Actively participate in safety meetings, toolbox talks, and safety initiatives
Perform other duties as assigned
Qualifications Minimum Requirements
High School diploma or equivalent required; Associate's degree in a relevant field preferred
3-5 years of administrative experience in a professional office environment
Valid driver's license
Strong written and verbal communication skills
Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred
Willingness to work flexible schedules and overtime as needed
Ability to work on-site in a heavy construction setting
Flexibility and willingness to travel when needed
Physical Requirements
Ability to sit for extended periods and operate office equipment
Ability to stoop, bend, and file documents
Effective verbal and written communication skills
Ability to safely operate a motor vehicle
Ability to lift and carry up to 25 lbs
About Thompson Engineering
Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients.
Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast.
Equal Opportunity Employer
Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.
$28k-36k yearly est. 60d+ ago
Part-Time Administrative Assistant - Greenwood ISD Education Foundation
Greenwood ISD (Tx 4.5
Human resources administrative assistant job in Midland, TX
Job Title: AdministrativeAssistant (Part Time) Reports to: Greenwood ISD Education Foundation Status: Part-Time (approximately 10 hours per week) * This position will be paid on a 1099 contractor basis and does not provide any State or Greenwood ISD benefits.
Position Summary:
We are seeking a highly organized, detail-oriented, and self-motivated Part-Time AdministrativeAssistant to help us achieve our mission. This role involves managing grant writing and applications (including to local foundations), supporting event coordination, and handling various administrative tasks.
If you are passionate about education and community engagement, we'd love to hear from you!
Key Responsibilities:
* Research grant opportunities and assist with writing and submitting applications to local foundations and other funding sources.
* Track and meet grant application deadlines throughout the year.
* Maintain accurate records for grants, events, and administrative tasks.
* Assist in coordination of Foundation events, including scheduling, logistics, and sponsor and vendor communication.
* Provide general administrative support, including calendar management, reports, and correspondence.
* Make social media posts to promote the Foundation and sponsors
Qualifications:
* Strong organizational and time management skills.
* Excellent written and verbal communication abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Ability to work in Google Suite of programs.
* Ability to work independently and prioritize tasks effectively.
* Experience in grant writing and event coordination is a plus but not required.
* Greenwood ISD work experience is a plus but not required.
Schedule & Pay
* Flexible schedule, approximately 10 hours per week.
* $20/hour.
* This position will be paid on a 1099 contractor basis and does not provide any State or Greenwood ISD benefits
________________________________________________________________________________________________
Greenwood Independent School District does not discriminate on the basis of race, color, national origin, age, sex (including gender identity and sexual orientation) or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or HumanResources. In accordance with Title IX, the district does not discriminate on the basis of sex in its educational program or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX to employment should be referred to Title IX Coordinator, Superintendent Elliott 2700 FM 1379, Midland, TX 79706, ****************************, **************, to the Assistant Secretary for Civil Rights of the Department of Education or both.
$20 hourly 4d ago
Learn more about human resources administrative assistant jobs
How much does a human resources administrative assistant earn in Odessa, TX?
The average human resources administrative assistant in Odessa, TX earns between $25,000 and $47,000 annually. This compares to the national average human resources administrative assistant range of $27,000 to $49,000.
Average human resources administrative assistant salary in Odessa, TX
$35,000
Job type you want
Full Time
Part Time
Internship
Temporary
Human Resources Administrative Assistant jobs by location