Office manager/administrative assistant jobs in Berwyn, IL

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

13-Week Contract | 100% Onsite | Chicago, IL Schedule: Monday-Friday, 8:00 AM-4:30 PM Industry: Healthcare Lakeshore Talent is seeking an experienced Executive Administrative Assistant to support senior leadership within a healthcare clinic. This is a 13-week contract with strong potential for extension or hire. The role is fully onsite in Chicago and requires a polished administrative professional with exceptional organizational, communication, and technical skills. Responsibilities Provide high-level administrative and technical support to senior executives, department leaders, and clinic leadership. Serve as project manager for special assignments; conduct research, analyses, and propose solutions for process, workflow, and system improvements. Develop and revise administrative and operational procedures, including record-keeping, forms management, inventory tracking, and office layout enhancements. Implement procedural changes within areas of responsibility; prepare recommendations for broader operational adjustments. Create, edit, and prepare documents, reports, data summaries, and presentations using Microsoft Office applications. Manage complex calendars, schedule meetings, identify meeting objectives, and prepare necessary materials. Screen, prioritize, and route incoming calls, emails, and mail; determine appropriate follow-up and required stakeholders. Plan and execute events, activities, and executive meetings end-to-end. Support creation and distribution of materials for internal audiences at all organizational levels. Maintain confidentiality of highly sensitive information; manage correspondence on behalf of executive leadership. Build and foster strong relationships with internal and external partners; serve as a professional representative and gatekeeper for executive time and priorities. Attend meetings and document key discussions, decisions, and action items. Perform other administrative duties as assigned. Qualifications Required: Associate degree or equivalent professional experience. 3-5 years of administrative experience in an office or healthcare setting, with strong emphasis on customer service and data/document management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to work independently with sound judgment. Excellent interpersonal, written, and verbal communication skills. Preferred: Bachelor's degree or equivalent business experience. 5+ years of administrative support experience in a fast-paced, executive-level environment. Key Competencies Exceptional customer service and relationship-building abilities. Ability to manage multiple priorities and handle challenging situations professionally. High attention to detail with strong accuracy in work. Ability to analyze data and leverage findings for decision-making. Adaptability to changing environments and shifting priorities. Strong discretion and ability to maintain confidentiality. Additional Requirements COVID-19 vaccine: Required (medical exemptions only). Flu vaccine: Required (no exemptions). Must be comfortable in a fully onsite role. Role requires clearance of a drug test and background check prior to hire.

Onsite 5 days per week out of Bedford Park, IL This is a 6 month contract to hire. We are seeking a detail-oriented and resilient Office Manager with the potential to advance into a District Manager role. The ideal candidate will bring strong organizational skills, the ability to learn quickly, and a personality suited to working in a direct, straightforward environment. A background in construction, plumbing, engineering, or electrical is highly valued. Key Responsibilities Manage day-to-day office operations including invoicing, accounts receivable/payable, and municipal invoice tracking Oversee project tracking, vehicle management, payroll, and insurance administration Review contracts to ensure compliance with requirements Support operational efficiency and ensure accurate documentation across all functions Collaborate with leadership to drive organizational success and growth Qualifications Associate's Degree (minimum) 3-5 years of professional experience in office management or related fields Strong attention to detail and ability to learn quickly Resilient personality with the ability to thrive in a direct, fast-paced environment

On behalf of Robert Half client, we are looking for a dedicated Office Manager located in Rosemont, Illinois to lead and oversee the daily operations of their fast paced office. This role is essential in ensuring smooth administrative functions, maintaining office organization, and supporting various operational needs. The ideal candidate will bring excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently. Monday - Friday 8:00am-5:00pm Hybrid - 3 days onsite, 2 days WFH Compensation: $80k- $90k Benefits: Medical, Dental, Vision, 401k, PTO Responsibilities: • Distribute incoming mail and ensure timely handling of correspondence. • Monitor and replenish office supplies inventory • Maintain the cleanliness and organization of office spaces, including kitchens, storage areas, and conference rooms. • Facilitate onboarding processes by preparing workstations and offices for new hires. • Place service requests with building management for access cards, facility issues, and other needs. • Set up and manage accounts with utility. • Coordinate meeting logistics, including securing conference rooms, arranging catering, and scheduling annual meetings. • Oversee the office security system, ensuring proper functionality and addressing any issues. Requirements: • Proven experience in administrative office management or similar roles. • Strong organizational skills with the ability to multitask and prioritize effectively. • Proficiency in managing office supplies and vendor accounts. • Familiarity with accounts payable processes and invoice management. • Excellent communication skills for interacting with vendors, building management, and internal teams. • Ability to coordinate and facilitate meetings and events. • Experience with security systems or facility management is a plus.

PowerStop is the innovative leader in the auto aftermarket brake market. Working for PowerStop means joining a company that is turning the industry on its head. Come be a part of a brand experiencing incredible growth, and know you will have the ability to make an immediate impact as part of our team. We are constantly on the lookout for people to join the PowerStop family who are passionate, results-oriented, and possess the ambition and energy to help us succeed! Ideal candidates also have a love for cars and a desire to learn the industry as well as put a little mud on the tires! We are seeking a proactive and detail-oriented Administrative Assistant to support our Warehouse Operations and Environmental, Health, and Safety (EHS) teams. This role plays a critical part in maintaining smooth day-to-day operations, organizing documentation, coordinating communications, and helping ensure compliance with safety standards. The position is fully onsite at our Hodgkins facility and provides administrative oversight for our Bedford Park location as well. Key Responsibilities: Oversee and coordinate daily office functions, including scheduling, filing systems, and document management Prepare and maintain reports, records, correspondence, and meeting notes Track and update EHS documentation, including safety manuals, training logs, and inspection reports Conduct routine safety inspections and assist with audit preparation Manage inventory and ordering maintenance supplies Support timekeeping processes, including attendance point tracking Assist Warehouse Operations leadership with data entry and administrative recordkeeping Communicate with internal teams and external partners in a professional and timely manner Ensure adherence to confidentiality and company policies Perform document audits and support compliance initiatives Qualifications: High school diploma or equivalent required; associate or bachelor's degree preferred Minimum of 2 years' experience in an administrative or office assistant role, preferably in a warehouse or operations environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Strong written and verbal communication skills Bilingual English/Spanish, preferred but not required Excellent organizational skills and attention to detail Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment Ability to work independently and maintain confidentiality Familiarity with OSHA standards and safety regulations is preferred Preferred Skills: Experience with office management systems and procedures Understanding of basic HR or finance processes is a plus Strong interpersonal skills and a collaborative approach Work Environment: The role is based in an office setting within a warehouse environment Occasional travel to different facilities or job sites may be required Use of safety equipment and adherence to company safety protocols are required. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or national origin.

We are currently seeking an experienced Administrative Assistant for our client. This is an ideal for a proactive professional who thrives in a fast-paced environment. The successful candidate will demonstrate excellent communication skills, a strong sense of initiative, and the ability to manage competing priorities while meeting tight deadlines. Responsibilities Draft professional correspondence and formal documents Answer and manage inbound telephone calls Develop, maintain, and improve organized filing systems Support day-to-day office operations and perform additional administrative tasks as needed Qualifications Previous experience in office administration or related fields Proven ability to prioritize and multitask effectively Excellent written and verbal communication skills Strong attention to detail and accuracy Highly organized with the ability to manage multiple projects simultaneously Why This Opportunity? This role offers the chance to join a reputable organization through a contract-to-hire arrangement, providing an excellent pathway for long-term growth and stability.

Who We Are: Advocus Title (formerly known as ATG) is a title insurance underwriter and provider of settlement services. But we offer so much more. At our core, we are a lawyer service organization: A family of companies whose greater purpose is to help attorneys help their clients. By offering real estate, process serving, judicial sales, and education services to attorneys, Advocus offers value to both the profession and the public. We are agile and adaptable to the nuances of the markets we serve, while upholding the highest standards of the profession. For more than 50 years, Advocus has supported a professional, service-oriented staff. We are dedicated to our team's continuing education and encourage growth both at work and in life. PAY RANGE: $21-$22/hr JOB SUMMARY: Process prior policy requests and issue CPLs. Answer company phone lines, assisting callers with closing information. Provides administrative support to members, closers, clients and other Advocus personnel. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Process and provide prior policies and CPLs upon request. Handle incoming and outgoing mail, escrow deposits, scanning uploading documents, distribute mail and UPS deliveries. Answer telephones. Provide general clerical assistance, including filing, photocopying and data entry. Other duties as assigned. QUALIFICATIONS AND POSITION REQUIREMENTS: Exceptional attention to detail and follow-up. Superior customer service skills. Professional telephone etiquette and email correspondence. Accurate data entry skills. Organized and able to manage multiple projects simultaneously. Ability to work overtime as business demands require. A minimum of one year of customer service experience in an office environment. Familiarity with title insurance preferred. MINIMUM EDUCATIONAL REQUIREMENTS: High School diploma.

(BILINGUAL SPANISH AND ENGLISH) FULLY ONSITE CRYSTAL LAKE IL Morning Shift Available Monday to Friday 4:45 a.m to 1:30 p.m Saturday 9:00 a.m to 2:00 p.m $22.00 to $25.00 an hour Bonus and Commission KC Pallets Inc. is a trusted Midwest-based provider of high-quality wood pallets, including 48x40 standard pallets and customizable solutions tailored to meet diverse business requirements. The company offers added convenience with trailer drop-offs and efficient logistics services. KC Pallets Inc. is recognized for its dedication to timely deliveries, efficiency, and fostering long-term partnerships with clients through superior products and exceptional service. We strive to be a reliable partner for all your pallet needs. Role Description This is a full-time, on-site role for a Bilingual Administrative Assistant based in Crystal Lake, IL. The Bilingual Administrative Assistant will handle day-to-day administrative and clerical tasks to support the team and ensure smooth office operations. Responsibilities include managing schedules, executing administrative support, handling phone communications, maintaining records, and assisting with executive-level needs. Proficiency in both English and Spanish is essential for this role. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance to organize schedules, meetings, and office activities Strong Phone Etiquette and Communication skills to professionally handle calls and effectively communicate with clients and team members Excellence in Clerical Skills for record management, document preparation, and data entry Bilingual proficiency in English and Spanish to effectively support communication with diverse stakeholders Detail-oriented with the ability to multitask and manage priorities effectively Proficiency in office software, such as Microsoft Office Suite (Word, Excel, Outlook) and scheduling tools Prior experience in administrative or executive assistance is a plus

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets - our employees. Why This Role Matters: G1001 Innovations is a cross-functional team supporting the company's strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry. The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills. How You'll Contribute: * Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements * Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes * Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana) * Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants * Organize travel information into trip itineraries/agendas with applicable information * Prepare expense reports in Concur as needed * Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance. * Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance * Coordinate building security for visitors and new team members including badging and floor mapping * Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment * Maintain confidentiality of sensitive information at all times * Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead What We're Looking For: * At least 3+ years of experience as an Executive assistant or comparable position. * Experience in the Financial Services or Insurance Industry preferred. * High school diploma or equivalent is minimum required education. Associates or Bachelor's Degree is preferred. * Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites * Willingness to be responsive evenings and weekends for time sensitive matters * Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed) * Highly organized, precise, proactive and capable of multitasking. * Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature. * Able to balance competing priorities. * Capable of developing and maintaining effective working relationships with a broad constituency. * Possesses sound judgment. * Excellent oral and written communication skills. Benefits Highlights: Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001's benefits package. Employees (and their families) are eligible to participate in the Company's comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company's Employee Assistance Program and wellness programs-no enrollment is required. Employees may also participate in the Company's 401K plan, with matching contributions by the Company. Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences. #LI-JL1

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Benefits: 401(k) Health insurance Paid time off *Prior State Farm experience required* ROLE DESCRIPTION: As Office Manager - State Farm Agent Team Member with Michelle Twitchell - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Michelle Twitchell - State Farm Agent is eager to bring aboard your collaborative presence. RESPONSIBILITIES: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products. QUALIFICATIONS: Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Experience in customer service required Experience in sales preferred Proactive in problem-solving Able to work in and manage a team environment Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment Able to obtain Property and Casualty License Able to obtain Life and Health License BENEFITS: Simple IRA Salary plus bonus Health benefits Paid time off (vacation and personal/sick days) Flexible hours Growth potential/Opportunity for advancement within my agency License reimbursement Compensation: $58,000.00 - $85,000.00 per year Do you want a career and not just a job? We are an established, growth-oriented agency with a team of highly motivated individuals. We attribute our success to having a fun, energetic environment that is an enjoyable place to work. If you're willing to work hard and you expect to get results from yourself and those around you, we want to meet you and talk about the opportunity we have for you. About Our Agency Our office is located in Bartlett, Illinois. I have been a State Farm agent since 1984. I am a proud graduate of Millikin. We currently have 8 team members at our agency. We have 91 years of combined insurance experience in our office. Our agency has received awards including: President's Club, Chairman's Circle, Ambassador Travel, Legion of Honor, Senior Vice President's Club, Crystal Excellence Award, National Quality Award, Silver Scroll, Golden Triangle, and Bronze Tablet Additional languages spoken: Spanish If you want a career, not a job, then we encourage you to apply. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits: * No experience is required, but 1-3 years of experience is preferred. * Paid training. * Full-time * Annual company convention in Cancun, Mexico (determined by the owner and local structure goals) * Parking & gas stipend covered by the company Preferred Candidates will: * Be high energy & positive influences * Be ambitious & willing to learn * Be ready to communicate with installers & customers * Be ready to join a young and ambitious family business * Have Flooring Installation background (hardwood, tile, or carpet, etc) * Love to create beautiful flooring solutions * Desire to create a 100% satisfaction guarantee * Receive bonuses for achieving cost targets Office Manager Responsibilities: Customer Management * Develop trust with customers by living our Core Values all day and every day. * Creating raving fans by providing extra-mile service * As soon as possible, convert leads to appointments by scheduling appointments for the sales team. * Follow up on open proposals as needed. * Keep the showroom and office organized and presentable. * Assist in the development, management & delivery of local marketing tactics. * Resolve customer conflicts. Marketing * Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. * Strengthen emotional connections with customers and the community by engaging in the community and making it fun! * Support and participate in home shows. * Support and implement local marketing efforts as needed. Operations (Production) * Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. * Order all products needed for jobs accurately and follow up on delivery. * Schedule the job to meet the schedule of customer and installers. * Communicate with installers and customers on start dates and times. * Update the customer with ongoing details of installation and job progress. * Discuss and obtain written permission for any changes in contracted work. * Confirm scope of work and compensation with installers prior to start of job. * Update Salesforce/production board daily with status of job and upcoming schedule. Financials * As a job is landed and produced, complete the job costing form with the pertinent details. * Accurately update QuickBooks daily for all income and expenses. * Track, prepare and manage timely payment of business-related expenses. Continuous Improvement * Attend weekly meetings with the owner at scheduled times. * Submit the GS&R Prep form weekly via email. * Work weekly and monthly to meet goals. * Be available to attend training seminars at the owner's discretion. * Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: * Excellent customer service skills * Strong communication skills, particularly over the phone. * Organized, detail oriented, and able to multi-task. * Experienced in bookkeeping using QuickBooks is a plus. * Able to work independently without supervision. Apply today!

Are you a proactive leader with a passion for patient care and team performance? American Dental is hiring a Dental Office Manager to help lead our fast-paced, modern dental practice in Chicago! We're looking for someone organized, driven, and people-focused to ensure our office runs smoothly, efficiently, and with 5-star service. About Us American Dental Associates is a privately owned dental group with 8 locations across the Chicagoland area. We offer general and specialty services in a supportive, hotel-style environment with a strong focus on team development, technology, and patient experience. Responsibilities Oversee daily front desk operations, patient flow, and scheduling Lead and support front desk team members, ensuring accountability and performance Handle time-off requests, daily huddles, EOD reporting, and policy enforcement Provide excellent customer service and resolve patient concerns with professionalism Monitor collections, deposits, and insurance processing accuracy Collaborate with doctors, assistants, and directors of operations to maintain smooth operations Manage onboarding, training, and staff development with support from the admin team Maintain compliance with company policies and quality standards Qualifications 3+ years of dental front desk or office management experience (required) Strong knowledge of dental procedures, scheduling, and insurance (PPO/HMO) Leadership experience in a fast-paced, multi-provider environment Proficiency with dental software (Dentrix Ascend experience preferred) Excellent communication, organization, and problem-solving skills Ability to coach, lead, and hold team members accountable with confidence We Offer Competitive pay based on experience Health benefits and 401(k) after eligibility period Paid time off and holidays Positive, team-oriented culture Supportive leadership and growth opportunities Ready to take the first step toward a rewarding healthcare career? Don't forget to visit our office website! **************

Job Description Dental Office Manager / Team Leader Schedule: Mon, Tue, Thu: 9:00 AM - 6:00 PM Wed: 9:00 AM - 4:00 PM Fri: 9:00 AM - 2:00 PM Sat: 8:00 AM - 2:00 PM About the Role: Are you a natural leader who loves helping both patients and teams thrive? Our busy dental practice in Oak Brook is looking for a Dental Office Manager / Team Leader to guide our team and create a positive, growth-focused environment. We're searching for someone who is organized, reliable, and genuinely passionate about supporting people, whether it's patients walking through our doors or team members growing in their careers. What You'll Do: Lead with confidence, positivity, and a “roll up your sleeves” attitude Create a warm, respectful workplace where everyone feels valued Support patients with compassion and professionalism Build strong relationships with doctors and team members to keep the office running smoothly Coach, mentor, and inspire your team to perform at their best Help recruit and retain great people who share our high standards Bring energy and enthusiasm to team huddles and meetings Stay adaptable and solutions-focused when challenges arise What We're Looking For: 1+ year of dental experience (understanding the flow of a dental office) 3+ years of management experience (leading, coaching, and growing a team) Strong communication skills with the ability to listen, encourage, and problem-solve Reliable, hardworking, and committed to excellent patient care Benefits: 401(k) & matching Dental, health, vision insurance Flexible schedule Flexible spending account & health savings account Life insurance Paid time off Pet insurance Referral program Retirement plan Tuition reimbursement Job Type: Full-time Work Location: In person Ability to Commute: Oak Brook, IL 60523 (Required) Smile Jobs is the exclusive recruiting partner for a network of independent neighborhood practices and boutique groups located throughout Michigan, Georgia, Illinois, Alabama, and Colorado. These affiliated offices are higher-end fee-for-service and/or select PPO-based, doctor led practices, with long standing reoccurring patients and strong reputations.

Department: Temp Center Salary/Grade: TMP/01 Academic Office Manager CTD Academic Summer Camp at Northwestern University Academic Office Managers (AOMs) provide administrative support to the Academic Directors (ADs) and to CTD administrative staff. AOMs help manage the day-to-day activities for the academic office of the summer program. Tasks include, but are not limited to, staffing the academic office, family and student communication, attendance tracking and verification, running errands, word processing, data collection, arranging and coordinating field trips, planning for and purchasing staff meals, assisting with student evaluations, and other clerical tasks. Employment Dates and Compensation * Full-time, on-campus work: June 12 - August 7, 2026; Sunday, June 28 and July 19 required * Hours: Monday - Friday, 7:30am to 4pm; daily one-hour unpaid break * Salary: $19.50 per hour; 37.5 hours per week max Qualifications * Exceptional organizational, communication, and customer service skills; detail orientation and ability to solve problems creatively. * Office or project management experience required. * Must be flexible and have a positive attitude while working in a fast-paced environment. * Computer proficiency and experience with cloud-based computing is required. * Must be able to traverse distances of at least one mile with or without accommodation. * Must have a valid U.S. driver's license. * Must be able to lift 40 + lbs. General Responsibilities * Manage daily communications regarding meetings and notifications regarding student, staff, scheduling, and academic issues. * Be knowledgeable of administrative policies and NU procedures that must be implemented in the summer program office. * Accurately track purchases and receipts, maintain accurate financial records; communicate regularly with Summer Program Coordinator regarding requests, purchases, and budgets. * Provide front-of-house hospitality and customer service to internal and external program stakeholders. * In coordination with the Supply Manager, deliver and pick up needed supplies from external classroom sites as needed. * In coordination with Technology Coordinator, manage and troubleshoot technology/hardware requests and scheduling. * Assist with preparations for the program and distribution of class and staff lists and other program materials. * Organize and schedule academic field trips, staff meal purchasing, and transportation requests. * Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code. * Assist CTD administrative staff and ADs in preparing for instructional staff training. * Triage student health supports to identify necessary care for students who aren't feeling well. * Oversee procedures for and accurately record student attendance. * Assume program-related responsibilities as reasonably requested by CTD directors and administrators. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

ENERCON's Nuclear Services Group is seeking a Project Manager. In this role, you will lead the charge in crafting winning engineering proposals alongside our talented technical team, ensuring meticulous detail and innovation. Develop comprehensive project plans and enforce rigorous standards to drive success and exceed client expectations. From managing schedules and budgets to fostering client relationships and seizing new opportunities, this role is the ultimate blend of leadership, strategy, and technical expertise. This role can be based in one of the following locations: Chattanooga, TN Birmingham, AL Kennesaw, GA (Suburb of Atlanta) Overland Park, KS Naperville, IL Soddy-Daisy, TN Athens, AL Responsibilities Imagine a day where you're leading a team to craft winning engineering proposals and develop detailed project plans that ensure success from start to finish. You're at the center of complex scheduling, managing client relationships, and driving project performance, all while overseeing quality, budgets, and timelines to deliver exceptional results and seize new opportunities. Leadership & Team Collaboration: Lead efforts with technical staff to develop highly detailed and winning engineering proposals. Manage matrixed technical staff to ensure client deliverables meet quality standards, schedules, and technical requirements. Enforce internal and external work standards/schedules, supervise sub-contractor personnel, and communicate organizational policies, purposes, and goals to subordinates Project Management Excellence: Develop Nuclear Services Project Work Plans, Risk Management Plans, Communication Plans, Work Breakdown Structures, and Dictionaries. Responsible for development, execution, and reporting of project schedules, including preparing recovery schedules and rebaselining schedules. Understand complex scheduling tools including earned value management and reporting processes Client Relations & Business Development: Foster and maintain strong relationships with assigned clients, serving as the single point of contact for assigned projects. Manage client interactions, negotiating and controlling project scope to client and company satisfaction. Support marketing efforts, including identification of new opportunities, proposal preparation, and follow-up Financial & Reporting Oversight: Formulate and develop detailed internal and Federal reporting requirements. Understand project financials and be able to regularly report on financial status and overall project performance to management Qualifications Minimum of 6 years' experience in power generation or nuclear industries as an Engineer or Project Manager Bachelor's Degree in Engineering OR PMP Certification and 10 years' applicable experience Skilled in cost / workhour estimating and proposal development and review Capable of reporting on and managing scope, schedule, and cost for multiple projects executing simultaneously Knowledge in earned value management, rules of credit, and progress reporting Experienced in contract and non-disclosure agreement language development and review Ability to understand and work with budget and accounting processes Strong coordination and team building skills Excellent organizational, time management, strategic planning, writing, communication, decision-making, and presentation skills Effective communication skills with demonstrated ability to work across disciplines and teams Working knowledge of MS Word, Excel and PowerPoint Ability to travel between 10-15% of the time; duration of travel may vary depending on project and client needs, ranging from a few days to a few weeks. Position may occasionally require a client site assignment lasting several months at a time #LI-SH7 Pay Range USD $120,000.00 - USD $180,000.00 /Yr. Additional Information About ENERCON: At Enercon Services, Inc. (ENERCON), we're driven by our people-and we're proud to offer rewarding careers in a culture of excellence. We provide a comprehensive benefits package and professional development opportunities that support your long-term growth. What We Offer: Enjoy full benefits for you and your dependents starting day one, no waiting period Flexible work arrangements, including hybrid and alternative schedules 401(k) with employer matching Tuition reimbursement Professional Engineer (PE) license support and incentives Want to see the full picture? Click HERE to see our Comprehensive Benefits Salary Range Information: If a salary range is listed, it reflects the typical range for this full-time position based on the role, level, and location. Individual compensation within the range will be determined by factors such as work location, relevant experience, job-related skills, and education or training. Eligibility to Work: Candidates must be legally eligible to work in the US without requiring current or future sponsorship. Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to company and client policies. Equal Opportunity Employer: ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Connect with Us: *************** | LinkedIn

Job Content/Function The Dental Office Manager is responsible for managing the daily operations of a dental office, ensuring that patients receive high-quality dental care in a welcoming and professional environment. This role involves overseeing administrative staff, maintaining financial records, and resolves patient matters and concerns. Duties & Responsibilities Develops/maintains collaborative and professional relationships with all office team members to encourage a team effort in all clinical activities Collaborate with Providers on nonclinical matters such as scheduling templates, office flow, patient experience, etc. Trains, supervises, motivates, leads, and works alongside all Front Desk personnel, supporting in Front Desk duties such as monitoring no-shows, scheduling patients, rescheduling patients, answering patient calls, reviewing treatment plans with patients, and collecting payment obligations Leads and motivates the office to achieve our overall goal to deliver great patient experiences every day Coordinates trainings and professional development activities for the office Facilitates office staff meetings to recognize team successes, communicate changes of policies and procedures, have performance discussions, and plan the day's and week's events Have one-on-one meetings with each team member regularly to set clear expectations on performance Works with the Chief Marketing Officer to implement marketing strategies fit for the need of the office and community Maintains inventory of dental supplies, equipment, and medications, and orders new supplies as needed with dental assistants. Monitors and ensures all systems used in the Office are operating effectively, and are consistently updated/maintained Develop and implement office policies and procedures to ensure compliance with regulatory requirements and ensure efficient and effective operation of the office. Ensure that the office is compliant with all federal, state, and local regulations, including HIPAA regulations. Handle financial tasks, such as managing accounts receivable and payable, preparing financial reports, and managing the office budget. Maintain accurate and up-to-date patient records, including dental history, medical history, and insurance information. Takes pride in resolving patient matters and provides feedback to team on any relevant matters Maintains continued checks on physical properties, equipment, and security to ensure proper working conditions and maximum security Performs other duties as assigned Job Content Financial Perspective: Overall Office efficiency and effectiveness. Patient Perspective: Self-directed professional with excellent communication skills to successfully work with patients to meet their needs. Internal Perspective: Leads, directs and works with Front Desk and Assistants to ensure a smooth run operation. Works with Providers to ensure their schedules, notes, and support are first class. Works with all team members to build a supportive and collaborative environment. External Perspective: Leads all aspects of UDP's image in the community pride by offering great dental experiences. Risk Perspective: Takes responsibility to monitor and manage risk according to the guidelines set by all applicable federal, state, and local laws and regulations. Learning & Growth Perspective: Evaluates subordinate performance on a constant basis, and provides counselling and guidance as needed. Passionate about training team members to offer excellent support to patients. Identifies high performers to Regional Operations Manager as a tie into the promotion process. Job Competencies & Skills Behavioral Integrity Demonstrates passion for patient focus Strong customer service skills Knowledge of treatment services provided Builds collaborative relationships Demonstrates collaboration by driving communication Excellent written and verbal communication skills Treatment presentation skills Ability to convey urgency of maintaining and achieving oral health Presentable and sociable through verbal and nonverbal cues Exemplifies professionalism by demonstrating responsibility for the office Ability to work well under pressure Professional appearance, dress, and attitude Takes pride in leading the office Takes initiative and shows a sense of urgency to drive to the right decision Strong emotional intelligence Results driven to achieve office goals and ensure great patient outcomes Present solutions face to face to patients, providers, and staff Strong conflict resolution and de-escalation skills Builds strong teamwork by collaborating with all office staff Constructive and collaborative working relationship Builds team morale Maintains positive work environment Motivates team to achieve goals and provide great dental experiences Technical Strong knowledge of dental practices and operations requirements Strong leadership skills Customer service and sales skills Knowledge of dental terminology, procedures, and billing practices Familiarity with dental office software and electronic health records (EHR) systems Excellent organizational skills Strong attention to detail and ability to multitask in a fast-paced environment Ability to read, analyze, understand, and explain dental benefits, dental treatment plans, and patient account ledgers Excellent problem solving skills Strong business acumen Ability to hold the team accountable Excellent computer skills Experience in collecting patient co-pays and past due balances Proficient in Microsoft Office and other basic computer skills Ability to maintain patient confidentiality and HIPAA compliance Requirements 2-8 years of dental office management or equivalent experience College preferred Bilingual preferred Working Conditions The Dental Office Manager typically works in a dental office setting, with a mix of office and clinical work. This role may require working evenings or weekends, depending on the needs of the office. The position may require extended periods of sitting, standing, or walking. The manager may need to lift, move, or carry equipment or supplies weighing up to 50 pounds.