Office manager/administrative assistant jobs in Boynton Beach, FL

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. Beck is looking for a talented Executive Assistant & Office Experience Manager to join an extraordinary team. This role is responsible for supporting senior leadership while ensuring the office environment is welcoming, well-organized, and reflective of Beck's culture. This position requires strong organizational and communication skills, sound judgment, confidentiality, a service mindset, and the ability to adapt and respond quickly to changing needs. The job involves the following responsibilities: Act as a liaison, problem solver, and facilitator between senior leaders, employees, clients, and external partners. Maintain calendars, schedule meetings, coordinate travel, and ensure leaders are prepared and focused on priority work. Initiate, plan, and coordinate internal and external meetings, including catering, hospitality, guest management, space setup, and materials. Participate in meetings, track follow-up items, and prepare agendas, summaries, and supporting documents. Oversee daily office operations including reception support, conference room readiness, general organization, and upkeep. Ensure the kitchen and shared spaces are clean, stocked, and welcoming. Coordinate vendor relationships, building access, supply ordering, and invoice processing. Assist with planning and hosting culture events, client visits, team celebrations, and training activities. Support new hire onboarding to create a smooth and positive first-day experience. Process expense reports, timesheets, receipts, and other administrative tasks accurately and in a timely manner. Handle confidential information with professionalism and discretion. Perform ad-hoc assignments and lend a hand wherever needed to support the office and team. Who we think will be a great fit A proactive individual who enjoys creating order, supporting others, and elevating the work environment. Someone who brings warmth and professionalism to every interaction, responds positively to shifting priorities, and takes pride in delivering an exceptional employee and guest experience. This role comes with a high level of responsibility, trust, and visibility. You should also meet the following requirements: Bachelor's degree preferred. 5+ years of experience in executive support, office management, hospitality coordination or event planning. Professional, friendly, reliable, flexible, intuitive, and service-focused. Strong time management, scheduling, and organizational skills. Proficient in Microsoft Outlook, Word, PowerPoint, and Excel. Ability to build strong relationships across all levels of the organization. Maintains confidentiality and uses a high degree of discretion. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: * 401k match and free SmartDollar program for financial wellness * Free dedicated financial coach * Personal health & fitness program for tracking activities & earning rewards * Paid family leave * Health discounts on medical premiums * Free comprehensive health screenings * Free health coach program for weight-loss & hypertension management * Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). * Free Life Coach * Pet insurance discount * Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Job DescriptionKey ResponsibilitiesExecutive Support ● Manage the CEO's calendar, inbox, and priorities; proactively anticipate scheduling conflicts and upcoming needs. ● Prepare and proofread presentations, investor decks, and board materials. ● Coordinate travel logistics, meeting agendas, and itineraries (domestic and international). ● Serve as point of contact between the CEO and key internal/external stakeholders, including board members, investors, and senior executives. ● Draft correspondence, reports, and summaries with precision and professionalism. ● Support special projects across multiple business entities. Personal & Household Support ● Coordinate personal travel, family events, and vacations. ● Oversee household vendors and contractors (e.g., electrical, landscaping, maintenance). ● Handle errands such as dry cleaning, grocery deliveries, and local appointments. ● Maintain household budgets, schedules, and contacts when needed. ● Manage online orders, reservations, and occasional property-related projects. Confidentiality & Discretion ● Manage all matters - personal and professional - with absolute discretion, judgment, and sensitivity. ● Anticipate needs and resolve issues proactively without needing step-by-step direction. Qualifications ● 7 + years of experience supporting a CEO, Founder, or C-Suite executive in a fast-paced, high-expectation environment. ● Strong proficiency with Microsoft Office, Google Workspace, and presentation tools (PowerPoint, Keynote, Canva preferred). ● Exceptional communication, writing, and organizational skills. ● Proven ability to manage multiple priorities with calm and efficiency. ● High level of emotional intelligence, professionalism, and confidentiality. ● Bachelor's degree preferred but not required; experience and discretion carry more weight. ● Local to South Florida with reliable transportation. Compensation & Benefits ● Salary: $110,000 - $120,000 base + bonus potential. ● Standard benefits package (medical, dental, PTO, and discretionary annual bonus). ● Opportunity to grow alongside a high-performing founder and be involved in both business and lifestyle management. Ideal Candidate Profile ● Polished yet approachable; equally comfortable in the boardroom or handling personal logistics. ● Entrepreneurial mindset - sees what needs to be done and does it. ● Comfortable with changing priorities and multiple active projects. ● Maintains absolute discretion and loyalty. ● Takes pride in enabling the CEO to focus on growth and strategy while keeping business and personal life running seamlessly.

Job DescriptionBenefits: 401(k) Company parties Competitive salary Employee discounts Free uniforms Health insurance Paid time off Vision insurance Orange Dental Partners is a multi-specialty group dental practice that offers Endodontics, Oral Surgery, Pedodontics, and General Dentistry. We are seeking to expand our team in North Palm Beach with an EXPERIENCED office manager. Applying candidates must have a minimum of 5 years experience in the role and be bi-lingual (Spanish). Candidates should have the following abilities and attributes: Highly organized Detail-oriented Strong multitasking skills Ability to prioritize tasks for the most efficient use of time while being able to keep deadlines High level of integrity, confidentiality, and maturity Naturally driven to coach, mentor, and build strong working teams Must possess the ability to delegate authority and responsibility Ability to act and operate independently to accomplish objectives and the ability to work within a team Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions Excellent communication and interpersonal skills with the ability to foster effective working relationships High level of professionalism Highest level of integrity Responsibilities include but are not limited to: Perform clerical, administrative, and secretarial responsibilities Coordinate staff activities to ensure maximum efficiency New hire orientation and paperwork Maintain a safe and secure working environment Oversee adherence to office policies and procedures Analyze and monitor internal processes Implement procedural and policy changes to improve operational efficiency Prepare operational reports and schedules to ensure efficiency Coordinate schedules, appointments, and bookings Monitor and maintain office supplies inventory Treatment Plan organization and presentation Submission of prior authorizations to PPO and Medicaid Plans Appeals process Productive scheduling Insurance Eligibility Ability to be flexible with the patients needs and wants and to let the doctor know if patient wants to discuss an alternate treatment. Comfortable with presenting and answering questions across multiple dental treatments and specialties. Be caring and responsible with excellent communication skills. Candidates must have knowledge and experience with the following: Dental terminology and coding Dental Insurances including PPO, HMO, and Medicaid Treatment Plan organization and presentation Dental software and basic computer literacy Understanding of HIPAA

Are you a professional Dental Office Manager looking for a fulfilling Full Time opportunity? Join Our Collaborative Dental Team as a Full Time Dental Office Manager at Wellington Smiles in Wellington, Florida! This is an amazing opportunity for a confident leader who thrives in a fast-paced environment with suppoting team and positive culture, loves solving problems, builds strong teams, thrives on structure and accountability, and keeps the office running smoothly with professionalism and heart. At Wellington Smiles you can take ownership, grow professionally, and be proud of what you help build every day. Full Time Dental Office Manager Schedule Monday through Friday 8:00am - 5:00pm, with lunch breaks To learn more about this established practice: ************************ Dental Office Manager Job Summary Within the Star Dental Partners affiliated network of dental practices, the Office Manager is responsible for monitoring and managing the operations of a single location. The Office Manager will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the support team and the primary dentist of the practice. The Office Manager works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results. Full Time Benefits Quarterly Office Manager Bonus Incentive Quaterly Growth Bonus Incentive Monthly Employee Performance Incentive Program 401K Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid Basic Life & AD&D insurance Medical, Dental, and Vision Short Term Disability Voluntary Life & AD&D Insurance Employee Referral Bonus Program Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Additional Practice Perks Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program for all employees and their household Responsibilities • Team leadership, coaching and training • Profit & Loss (P&L) management • Staff and patient scheduling • Time & Attendance (T&A) management • Payroll process management • Accounts Payable (AP) management • Manage insurance claims and other forms of payment • Patient satisfaction and experience • Collaborate on internal and external marketing efforts • Implement policies and procedures • Promote SDP company policies and best practices (published or otherwise communicated) • Management of dental licenses and other related certifications • Maintain current safety procedures and personal protective equipment required to minimize health risks • Other job duties as assigned Qualifications • At least 2 years of dental office management or equivalent experience required • Proficient in dental performance management software (Dentrix, Denticon Preferred) • Strong understanding of marketing strategies, platforms, tools and metrics • Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word) • Solid understanding of P&L management, revenue cycle, A/R (budgeting) • Comprehensive understanding ability to enforce current labor laws • Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.) Work Environment/Conditions • Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required • Ability to travel up to 10% • Prolonged sitting and standing as needed • Ability to lift up to 15 lbs. • Exposure to potentially hazardous objects and/or materials • Ability to wear appropriate work attire as needed or required Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Classic Collision was established in 1983 in Atlanta, Georgia with one single goal: To offer quality service to its customers with integrity and honesty. Be a part of a rapidly growing company whose mission is to put safety, quality, integrity, and heart into every vehicle we repair and customer we serve. Classic Collision offers competitive pay, benefits, and career advancement opportunities. Please come and join our team! Why Choose Classic Collision? * Paid Weekly * Continuous Training * Supportive Team Culture * Company match 401K * Medical/Dental/Vision * Paid Time Off - 6 Paid Holiday * Rewarding Work Office Manager The Collision Center Office Manager coordinates and oversees administrative duties. Ensures that the office operates efficiently and smoothly. Responsibilities * Work closely with the General Manager to create a team environment producing high-performance results. * Provides all administrative support to a collision center * Manage, train, motivate and monitor the performance of Receptionists and Customer Service Reps * Provide direct reports with clear expectations and the necessary tools, training, and information to effectively perform their jobs. * Ensure RO (repair orders) are balanced accurately, and Standard Operating Procedures (SOP) are being followed * Provide accurate HR-related administration and recordkeeping for all center associates * Maintains and keeps an open line of communication with parts vendors and parts coordinator to assist with parts returns and credits * Maintain and balance AR (accounts receivables), AP (accounts payables), and deposit procedures within company standards * Provides outstanding customer service to all internal and external customers * Prepare and complete paperwork for the final customer packet prior to vehicle delivery * Support General Manager with maintaining DRP (Direct Repair Programs) validates and reconciling final invoice * Provide post repair plan communication including all vehicle status updates * Perform other related duties as assigned Qualifications * Must be at least 18 years of age * Must have High School Diploma or GED * Associate's degree preferred or equivalent combination of education, experience, and training * Minimum 4 to 6 years of customer service experience or administrative office assistant experience * Automotive industry experience preferred Requirements * Customer-focused approach to troubleshooting, resolving problems, and ensuring repeat business * Strong analytical and problem-solving skills * Excellent written and verbal communication skills * Proficient in Microsoft Office Suite * Ability to adapt to a fast-paced environment * Working estimating knowledge, including systems preferred * Advanced knowledge of general office management. A/P, A/R, Payroll, Etc. Behaviors/Competencies Integrity-Respect, and accountability at every level and in every interaction Customer Service-Provide the highest level of customer service while building customer satisfaction and retention Innovation-Develops and displays innovative approaches and ideas to our business Teamwork-Contributes to building a positive team spirit. Supports everyone's efforts to succeed Physical & Environmental While performing the duties of this job, the employee is regularly required to use their hands and is required to talk and hear. The employee is frequently required to stand, sit, and walk occasionally for long periods at a time. The employee may occasionally be required to reach with hands, and arms and move objects up to 20 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus. In addition, abilities for assessing the accuracy, neatness, and thoroughness of the work assigned are required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Classic Collision is an Equal Opportunity Employer As an equal opportunity employer, Classic Collision does not discriminate against any employee or candidate based on age, race, gender identity, gender expression, genetic information, national origin, physical or mental disability, protected veteran status, religion, sex, including pregnancy, sexual orientation, or any other characteristic protected by all applicable federal, state, and local laws. Reasonable Accommodations Classic Collision is an equal opportunity employer that is committed to working with and providing reasonable accommodations to individuals with disabilities. If you have a disability and you believe you need reasonable accommodation to search for a job opening or submit an online application, please e-mail ******************************* or call *************. This email is listed exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. This job description is not a complete statement of all duties and responsibilities comprising the position.

Job Brief: Since 1991, Spring Footwear has made a difference in the lives of consumers who have depended on our brands to deliver comfort and style. Product innovation, quality, value and flexibility are the cornerstones that contribute to our success. “To develop successful partnerships by creating and delivering the best quality, value, product and service every day!” The Executive Assistant/Office Manager will report directly to the CEO and President. This role provides high-level executive administrative support and project management. This position requires working across a variety of internal and external groups and learning all aspects of the business. Must have experience with business administration, strong administrative and executive support skills, company-wide communication, event and travel planning. This person should be willing and able to work independently with little or no supervision. The Assistant/Office Managerwill be a highly resourceful team-player, who is comfortable working in a fast-paced environment, thrives under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong problem-solving, Project and Team management , negotiation capabilities, along with leadership, business acumen, and outstanding relationship-building skills. Additionally, the ideal candidate will have strong verbal and written communication, demonstrated administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant/Office Manager must be creative, highly organized and resourceful. The Executive Assistant/Office Manager serves as the primary point of contact for internal and external constituencies on all matters pertaining to the ownership team, and serves as the voice and face of the company. Skills Required: 3+ years of c-suite executive level support Strong communication, interpersonal relationship building and maintaining capabilities. Strong organization skills that reflect ability to perform and prioritize multiple tasks seamlessly. Excellent attention to detail and eye for perfection. Proficiency in MS Office (MS Excel and MS Outlook) Be proactive in approach to problem solving with strong decision making capability. Project Management and Team building Proven ability to handle confidential information with discretion. Ability to achieve high performance goals and meet deadlines in a fast paced, constantly changing environment. Forward thinker who actively seeks opportunities and proposes solutions. We Offer Competitive wages and benefits Company paid Holidays and Vacation Profit sharing program Advancement opportunities We encourage qualified candidates to apply and join our growing team! Spring Footwear Corp. is an EEO employer, all employment is contingent upon a successful drug and back ground screening, as applicable to the job specifications. We administer the Florida Drug Free Workplace program, and as such, employees may be subject to reasonable suspicion drug tests, as ascribed by the Florida law.

Reports to: Executive Management (COO) Employment Status: Full-Time FLSA Status: Exempt Work Hours: 8AM - 4:30 PM Monday to Friday (EST) Job Summary: The Executive Assistant/Office Manager will play a pivotal role in managing high-level administrative tasks, providing strategic support to executives, and ensuring seamless execution of initiatives across departments. In addition, this individual will ensure smooth office operations including but not limited to ordering supplies, answering phones, setting up equipment and greeting visitors. This individual must be highly organized, a critical thinker, and capable of managing complex and confidential projects independently. A key part of the role will be acting as a liaison between executives and internal teams, as well as handling a wide range of high-impact projects. Duties/Responsibilities: 1. Strategic Administrative Support: Serve as the right-hand to the executive leadership team, proactively managing their schedules, meetings, and communications to ensure maximum productivity. Handle calendar coordination, travel arrangements, and meeting preparation for C-suite executives. 2. Project Management: Lead and manage high-priority executive-level projects and initiatives, ensuring on-time completion and cross-departmental collaboration. Track progress on key company initiatives and present actionable updates to executives. 3. Executive Liaison: Act as a bridge between executives and teams, facilitating communication, driving follow-ups, and managing key decisions. Represent executives in meetings and decision-making when appropriate. 4. Protocol Development & Oversight: Collaborate closely with leadership to create, refine, and implement company protocols. Ensure protocol changes are communicated and enforced across departments, with follow-up audits for compliance. 5. Process Improvement & Audits: Conduct regular audits of company processes, identify areas for operational improvement, and present executive-level recommendations for enhancement. Manage the execution of operational improvements, ensuring alignment with company goals. 6. Event & Culture Management: Organize high-level corporate events, including leadership off-sites and strategic retreats. Oversee key culture-building activities such as company-wide celebrations and customer appreciation events. 7. Reporting & Data Analysis: Prepare detailed reports on project progress, departmental performance, and operational efficiency. Present data-driven insights to executives to guide decision-making and strategy. 8. Office Management: Liaise with vendors, plan/communicate space allocations, assist with employee setup/onboarding, order, stock and distribute supplies, answer calls, manage inbound/outbound mail, and other relevant office management assignments. Required Skills/Abilities: 1. Executive-Level Communication: Exceptional written and verbal communication skills with the ability to engage effectively at all levels of the organization. 2. Leadership & Initiative: A proactive, self-starting attitude with a demonstrated ability to take ownership of projects and initiatives, driving them to completion without extensive supervision. 3. Advanced Project Management Skills: Ability to manage multiple, complex projects simultaneously while maintaining strong attention to detail. Familiarity with project management tools and methodologies. 4. Critical Thinking & Problem-Solving: Strong analytical skills with the ability to anticipate challenges, think critically, and develop creative solutions. 5. Confidentiality & Discretion: Ability to handle sensitive and confidential information with the utmost professionalism. 6. Technical Proficiency: High level of proficiency in MS Office, project management software, and communication tools (e.g., Slack, Asana, or similar platforms). Preferred Qualifications: • 5+ years of experience supporting C-level executives • 3+ years of experience as an office manager/front office administrator • Experience in healthcare, billing, or related field is a plus. • Proven experience managing high-impact projects with executive visibility. Benefits · Health Insurance · Vision Insurance · Dental Insurance · 401(k) plan with matching contributions View all jobs at this company

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. Beck is looking for a talented Executive Assistant & Office Experience Manager to join an extraordinary team. This role is responsible for supporting senior leadership while ensuring the office environment is welcoming, well-organized, and reflective of Beck's culture. This position requires strong organizational and communication skills, sound judgment, confidentiality, a service mindset, and the ability to adapt and respond quickly to changing needs. The job involves the following responsibilities: Act as a liaison, problem solver, and facilitator between senior leaders, employees, clients, and external partners. Maintain calendars, schedule meetings, coordinate travel, and ensure leaders are prepared and focused on priority work. Initiate, plan, and coordinate internal and external meetings, including catering, hospitality, guest management, space setup, and materials. Participate in meetings, track follow-up items, and prepare agendas, summaries, and supporting documents. Oversee daily office operations including reception support, conference room readiness, general organization, and upkeep. Ensure the kitchen and shared spaces are clean, stocked, and welcoming. Coordinate vendor relationships, building access, supply ordering, and invoice processing. Assist with planning and hosting culture events, client visits, team celebrations, and training activities. Support new hire onboarding to create a smooth and positive first-day experience. Process expense reports, timesheets, receipts, and other administrative tasks accurately and in a timely manner. Handle confidential information with professionalism and discretion. Perform ad-hoc assignments and lend a hand wherever needed to support the office and team. Who we think will be a great fit A proactive individual who enjoys creating order, supporting others, and elevating the work environment. Someone who brings warmth and professionalism to every interaction, responds positively to shifting priorities, and takes pride in delivering an exceptional employee and guest experience. This role comes with a high level of responsibility, trust, and visibility. You should also meet the following requirements: Bachelor's degree preferred. 5+ years of experience in executive support, office management, hospitality coordination or event planning. Professional, friendly, reliable, flexible, intuitive, and service-focused. Strong time management, scheduling, and organizational skills. Proficient in Microsoft Outlook, Word, PowerPoint, and Excel. Ability to build strong relationships across all levels of the organization. Maintains confidentiality and uses a high degree of discretion. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: 401k match and free SmartDollar program for financial wellness Free dedicated financial coach Personal health & fitness program for tracking activities & earning rewards Paid family leave Health discounts on medical premiums Free comprehensive health screenings Free health coach program for weight-loss & hypertension management Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). Free Life Coach Pet insurance discount Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Job DescriptionBenefits/Perks Competitive Compensation including performance bonuses Attractive benefits including retirement planning and bonuses Career Advancement 4Kids Dental is a burgeoning pediatric dental practice dedicated to providing top-notch oral care to predominantly Hispanic communities. We are seeking an office manager to lead our administrative team and help us deliver exceptional patient care. The ideal candidate must be highly organized and able to help implement and monitor operating systems and procedures. Responsibilities Efficiently manage the daily operations of the dental ofice Lead and mentor staff to provide excellent patient experiences Oversee scheduling, billing, insurance processing, and financial management Handle patient inquiries and concerns Implement and maintain office polices and procedures alongside Dental Service Organization Monitor and improve office efficiency and productivity Collaborate between dental office and Dental Service Organization to achieve practice goals Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications Previous experience in Dental Office Management or similar position preferred Leadership skills to inspire and motivate office personnel Proficiency in dental software and office management tools Excellent time management, organization skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication and interpersonal skills College degree preferred Earning Potential Salary $40,000 + (and will depend on previous experience) Bonuses based on performance metrics

Office Manager - are you looking for a way to turn your customer service background and your engaging personality into a challenging and rewarding career? Join our TEAM at Ace Handyman Services! We are a national leader in the home improvement and home repair services industry by designing our business around the needs of our customers. As we continue to grow, we are looking for highly organized and motivated candidates just like you to serve as a Customer Sales and Scheduling Specialist to ensure efficient and smooth daily operations in our Boca Raton office. In this role you will handle calls from our customers on the types of services & solutions we provide as well as our service model. NO COLD CALLING AND NO CONSTRUCTION EXPERIENCE REQUIRED! MUST HAVE A STRONG PHONE PERSONALITY AND BE COMFORTABLE WITH PHONE SALES. Additionally, you will be a key component to the management of the daily schedule. Listening to customers and helping them solve their problems is the objective. Matching the right craftsmen/handyman with the right customer is key to a successful customer experience. This is Leadership Role in our company and you will work closely with the owners in the management and supervision of the craftsman. We offer highly-competitive compensation and benefits, and the chance to work with a national organization that still maintains the flexibility and tight-knit feel of a locally owned and independently operated franchise in Boca Raton. If this sounds like the kind of career move you've been looking to make, and if you meet our qualifications, we want to talk with you. Contact us today! Here is just some of what we have to offer: Starting salary from $40,000-$45,000 per year based on experience Hours are 8:00am - 5pm - Monday through Friday Aflac Health insurance Paid Vacation Paid Holidays Advancement and growth opportunities Regular pay reviews Plus more! Job ResponsibilitiesAs an Office Manager, you will be responsible for inbound customer sales while organizing work and project schedules for our craftsmen. This will require that you provide customers with information and expert advice on our services, pricing, and availability. Your specific duties in this role will include: Respond incoming job leads in a timely manner Coordinating the schedule for multiple craftsmen and projects Utilizing our dispatching & schedule management software Returning customers calls as needed and following up with past customers Job RequirementsWe are looking for professionals who are highly organized and detail-oriented, with a strong administrative background and multi-tasking skills. It is also important that you display excellent verbal and written communication and interpersonal skills, as well as the ability to interact effectively with both customers and our craftsmen. You will also need a strong solution-focused attitude and be quick on your feet. Specific qualifications for the role include: Prior experience as an administrative assistant/scheduling experience Comfortable with sales Adaptive to technology Strong customer service skills Solid typing skills; ten-key skills, a plus Great multitasking and prioritization skills Sales and/or Marketing - a basic understanding of sales and marketing and the differences between the two, a plus QuickBooks Online or other accounting knowledge, a plus Most Important - a GREAT phone personality and the ability to explain our services to potential customers calling in and booking jobs. Build a fun and rewarding career with an industry leader! This will be one of the best places you have ever worked! Apply now! Compensation: $40,000.00 - $45,000.00 per year The 800+ Craftsmen who represent our Brand are the heart and soul of our turn-key, white-glove home repair, maintenance, and improvement service. They are skilled and experienced in many trades, but their professionalism and attention to detail is what sets them apart from others who work in the industry. Most of the projects completed are for Repeat and Referral Customers-folks truly appreciate our high level of service, and they often request additional work by asking for particular Craftsmen by name. If you take great pride in your skills and abilities and wish to join a proven, winning TEAM, please apply to the position(s) available by selecting "Show Me All Jobs" above. Ace Handyman Services is a franchise network of Independently Owned and Operated Franchises. Your application will go directly to the franchise owner, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchise owner, and not to Ace Handyman Services Corporate.

We are seeking a highly skilled and dynamic Project Manager to join our MEP (Mechanical, Electrical, and Plumbing) engineering firm. The ideal candidate will be responsible for managing and overseeing multiple MEP projects from inception to completion. The Project Manager will collaborate closely with internal teams, clients, contractors, and other stakeholders to ensure that projects are completed on time, within budget, and meet all technical and quality standards. Key Responsibilities: Project Health and Financials: Monitor and manage the overall health of projects, including budget tracking, financial forecasting, and ensuring profitability. Coordinating Resourcing Needs: Work closely with discipline leads to identify and allocate resources effectively, ensuring that all team members are aligned and aware of each other's needs and progress. Facilitating meetings for the purpose of conveying necessary information and establishing the necessary plans to ensure the successful outcomes of all projects. Project Schedule and Tracking: Develop and maintain project schedules, track progress, and ensure timely completion of milestones and deliverables. Understanding customer's requirements as accommodated by a proposal and creating project schedules to meet said requirements with the input of the appropriate functional areas of operation. Change Tracking: Implement and manage change tracking processes to ensure all project changes are documented, evaluated, and approved. Risk Management: Identify potential project risks, develop mitigation strategies, and monitor risk factors throughout the project lifecycle. Maintain frequent communication with and input from all relevant parties to ensure that project plans are being met appropriately. Assess risks and establish contingency plans. Documentation: Maintain comprehensive project documentation, including project plans, status reports, and meeting minutes. Monitor and review engineering deliverables to maintain accuracy, organization, timelines and quality. Stakeholder Communication: Facilitate communication between project stakeholders, including clients, contractors, and team members, to ensure a clear understanding of project requirements and timelines. Contract Negotiation: Negotiate contract change orders with clients and owners for MEP consulting services, ensuring favorable terms and compliance with project specifications and deadlines. Qualifications: Bachelor's degree in Mechanical, Electrical, or Plumbing Engineering or a related field is preferred. PMP certification and/or a minimum of 5 years of equivalent project management experience in the MEP consulting industry is preferred. Strong leadership and communication skills. - Proven Project Management record and strong organizational skills with the ability manage multiple projects, deadlines and client expectations. Highly organized and detail-oriented. Detail-oriented with a commitment to delivering high-quality, organized project documentation that captures the complete life of the project. Ability to work on multiple, consecutive projects in a fast-paced environment. Proficiency in project management software (e.g., Asana, Bluebeam, MS Projects, Unanet).

We are looking for a dynamic, experienced Office Manager to join our fast-growing dental partnership network's (“DPN”) Dental team. Guardian Dentistry Partners' (GDP) mission is to support our partner dentist entrepreneurs and teams in building the practices of their dreams. While Guardian brings together passionate, purpose-driven, like-minded dental entrepreneurs who share similar values, each of our partners are very different, and it's those very differences that make us stronger in positively impacting the lives of everyone we serve across our network of practices. Our local partnerships offer the chance to work with Partners and team members dedicated to their communities and their teams. As a member of the Guardian team, you will pursue regional business objectives with our Operations team and be a key contributor to the success of your region and of the entire GDP network. Job Summary: The Office Manager is responsible for the results of the day to day operations of the Dental Practice, creating a positive experience for the patients and staff. The Office Manager provides and implements direction of job responsibilities, and daily assessment of key business indicators. The ideal candidate for this position is an individual who is task oriented, organized and is a “roll-up- your sleeves”, hands on leader of the practice. The Office Manager is the first point of contact for the Lead Dentist and the Management office. Human Resource responsibilities include staff supervision and performance management. Visit our website at; ************************* Primary Job Responsibilities: Sets an example of exemplary customer service Responsible for the overall achievement of production and collection targets of Dental office Utilizes solid financial arrangement techniques to help patients overcome barriers to affording treatment Implements office protocols and procedures to improve efficiency of workflow, create “team” environment and ensure patient satisfaction Ensures Doctor treatment plans are presented professionally, correctly. Continually works on Dental knowledge to improve case presentation Communicates with patients on outstanding balances in tactful, but diplomatic manner via phone calls and letters Manages routine matters such as time off, schedule changes, policies and procedures, special projects Manages the relationship with the insurance carriers Submit payroll on-time and accurately to the payroll company Qualifications: 2-3 years' experience preferred Outstanding professionalism, high moral standards, and a self-motivated work ethic Strong communication and interpersonal skills to build trusting relationships with your co-workers and patients Driven personality to want to strive to be the best in your profession and provide the best care for our patients. Compensation & Benefits: Paid Vacation & Paid Holidays 401k Program: with matching contributions Benefits: (offered at 30 hours or more) Competitive health, dental, and vision plan Life Insurance and Disability Insurance Pay Range: $60-70k DOE #sponsorom FLSA Status: Exempt We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.

At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world. Office Manager The Office Manager oversees the business operations of the assigned medical practice and supervises the support staff of that practice. Essential Duties and Responsibilities: * Hire and train office staff. Provide training and insight on policies, procedures, and billing systems. * Manage staff schedules to maximize efficiency and effectiveness. * Understand and implement all policies and procedures of GenesisCare US including regulatory compliance. * Ensure that patient records are accurate and complete, and that patient confidentiality is strictly maintained. * Coordinates with payer contracting and credentialing teams to oversee the maintenance of all physician licenses, CMEs, and other documents required for the physician(s) to practice. * Responsible for monitoring of code capture and collections for practice. * Coordinate and assist the Director of Operations with the financial aspects of the business unit including accounts payable, inventory control and accounts receivable. * Responsible for Physician scheduling and on-call coverage. * Oversee facility maintenance, operations issues and coordination of third party vendors * Other duties as assigned by Physicians or Director of Operations * Responsible for ordering of office supplies and materials for office(s) * Acts as a liaison between office(s) and Support Center. Work cross-functionally with various departments such as Compliance, HR, Billing, etc. to ensure company objectives are met. * Maintains attendance according to scheduled days and hours and appropriate dress and appearance standards, according to company policy. * Attends mandatory company training sessions as required by state/federal law where applicable. * Responsible for site visits throughout the region. Qualification Requirements: * Great attention to detail and accuracy; good observation and communication skills. * Self-motivated. * Able to set and change priorities as needed. * Willingness and ability to stand as well sit for periods of time. * Over five years of previous office supervisory experience. * Excellent customer service skills. Education and/or Experience: * High School diploma or equivalent, college degree preferred. * Experience with various types of MS Office Products, including MS Excel and MS Word * Previous experience as Office Manager in a medical practice. Medical Oncology experience a plus. * Strong interpersonal skills. * Ability to communicate in English, both verbally and in written form. About GenesisCare: An integrated oncology and multispecialty network in Florida providing care for more than 120,000 patients annually, GenesisCare U.S. offers community-based cancer care and other services at convenient locations. The company's purpose is to redefine the care experience by improving patient outcomes, access and care delivery. With advanced technology and innovative treatment options, skilled physicians and support staff offer comprehensive and coordinated care in radiation oncology, urology, medical oncology, hematology, diagnostics, ENT and surgical oncology. For more information, visit ***************************** GenesisCare is an Equal Opportunity Employer that is committed to diversity and inclusion.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Manager will provide administrative support to all OVG departments (concessions, catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company Given the small size of the OVG onsite office (usually 2 FT employees), it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive. This role pays an hourly rate of $25.00 to $27.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until November 28, 2025. Responsibilities Provide general office/administrative/accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting. Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file. Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned. Collect data from multiple sources and generate reports of OVG' event operating results to venue management team and the corporate Finance Department. Includes generating P&L's, franchise season reports, catering activity recaps and sales reports. Perform month end closing, reconciliations and entries. Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities. Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event types. Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries. Handle basic Human Resources functions: answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues. Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner. Qualifications Bachelors degree in accounting, finance or related field. Four or more years' experience in an accounting position with increasing level of oversight and responsibility. Thorough understanding of accounting and financial reporting principles and practices. Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law. Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems. Experience Solomon, ADP and/or Ceridian a plus. Extensive experience preparing accurate spreadsheets and reports. Consistent and reliable attention to detail, accuracy and validity. Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines. Ability to successfully interact and collaborate all team members professionally and supportively. Excellent organizational and time management skills; ability to delegate tasks as required. Thorough understanding of accounting and financial reporting principles and practices. High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems. Experience with Solomon, ADP and/or Ceridian a plus. Extensive experience preparing spreadsheets and reports. Consistent and reliable attention to detail, accuracy and validity. Ability to multi-task in a fast-paced, changing, environment. Must work well under pressure of deadlines. Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively. Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level. Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently. Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity. Ability to develop and maintain cooperative working relationships with company and business contacts. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

A well-established kitchen and bathroom remodeling company serving Broward & Palm Beach County, is seeking a highly organized Office Manager / Job Coordinator to join our team. This role is essential to keeping our projects running smoothly, our customers informed, and our installers on schedule. Position Overview We are looking for someone with strong communication skills, excellent attention to detail, and the ability to coordinate multiple projects at once. The ideal candidate has experience in construction, remodeling, or a similar field-but we will consider strong office managers with proven coordination skills. Responsibilities Manage day-to-day office operations Schedule job installations, inspections, and material deliveries Serve as the primary point of contact for customers and subcontractors Track job progress, timelines, and project documentation Coordinate with installers, sales staff, and management to ensure project accuracy Maintain organized files, contracts, and permitting documents Handle incoming calls, emails, and workflow communication Assist in ordering materials and confirming vendor lead times Provide customer service updates throughout each project Requirements Strong organizational and multitasking abilities Excellent communication and customer service skills Office management or job coordination experience required Construction/remodeling experience strongly preferred Ability to manage schedules, timelines, and project documentation Proficiency with computer systems, email, and basic office software Professional, reliable, and able to work in a fast-paced environment Hours & Compensation Full-time position Competitive pay based on experience Opportunity for long-term growth within a reputable remodeling company

Job Details Ft Lauderdale, FL The Operations Office Administrator will play a vital role in supporting the efficiency and effectiveness of the mortgage operations team. This position requires a high level of attention to detail, strong organizational skills, and a solid background in using technology to streamline administrative tasks. The ideal candidate will be proactive, adaptable, and able to manage a wide range of responsibilities in a fast-paced environment. Key Responsibilities: Oversee and manage daily office operations, ensuring a well-organized and efficient work environment. Provide administrative support to the team, including scheduling meetings, managing calendars, and organizing office functions. Serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment. Assist in onboarding new employees and ensuring they have the necessary tools and resources. Manage office supplies, equipment, and facility needs, including ordering supplies and coordinating maintenance. Ensure compliance with company policies and procedures, and assist in maintaining documentation related to mortgage lending activities. Utilize office software and technology, including Calyx systems, to support the loan officers and management team with administrative tasks. Assist in preparing and organizing loan documentation, ensuring compliance with regulations and internal standards. Manage communication with vendors and external partners as needed. Collaborate with team members to troubleshoot any technological issues that arise and recommend improvements to operational workflows. Coordinate and schedule team meetings, training sessions, and company events. Monitor office expenses and budgets, providing reports to senior management. 3+ years of experience in an administrative or office management role, preferably within the mortgage or financial services industry. Strong organizational and multitasking skills with an exceptional attention to detail. Proficient in office technology, including Microsoft Office Suite, Calyx Point systems, and cloud-based tools. Tech-savvy and forward-thinking, with the ability to learn and adopt new tools and technologies quickly. Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and external partners. Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy. Strong problem-solving skills and the ability to take initiative in resolving office-related issues. Experience in managing office budgets and expenses is a plus. Prior experience in the mortgage or financial services industry is a strong advantage. Ability to handle confidential information with discretion and professionalism. Ability to work effectively in a fast-paced, deadline-driven environment. Problem-solving mindset and ability to take initiative. Experience with compliance and document management is a plus. What We Offer: Competitive salary based on experience. Comprehensive benefits package, including health, dental, and retirement plans. A positive, collaborative work environment with opportunities for growth and professional development. The chance to work with a dedicated team in a thriving and fast-paced mortgage company.

Office Manager Office Manager Office Manager Office Manager Office Manager Office Manager Office Manager Office Manager Monday to Saturday 40 hours a week 40 hours a week

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. 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