Office manager/administrative assistant jobs in Bristol, CT - 198 jobs

A busy entrepreneurial family in Westport is seeking a highly organized, tech-savvy Personal Assistant to support both business and household needs. This is a dynamic, hands-on role for someone who thrives on managing details, juggling priorities, and acting as a true extension of the family. The household includes two teenagers, two dogs, and two active business ventures, so flexibility, discretion, and strong problem-solving skills are essential. Responsibilities Act as a trusted right-hand assistant for both personal and family-related tasks Manage household to-do lists and handle a wide range of administrative needs Support family logistics related to children, including school, medical, and scheduling needs Coordinate with builders and vendors related to home construction and maintenance Provide support for two business startups, including administrative and organizational tasks Handle sensitive tasks requiring discretion Oversee household organization and ongoing systems Assist with pet-related needs for two dogs Anticipate needs and keep everything running smoothly Qualifications Exceptionally organized with strong attention to detail Tech-savvy and comfortable using digital tools, apps, and systems Trustworthy, discreet, and comfortable handling confidential information Able to manage multiple priorities independently Calm, flexible, and solution-oriented Comfortable working in a fast-paced, evolving environment Valid driver's license and clean driving record Excellent verifiable references Schedule: Full-time Salary: $80K - $120K per year

Apply now and be part of a world-renowned, award-winning team! Precinmac is a leading supplier of mission-critical, precision-machined components used in the Aerospace, Defense and Space (AD&S) markets. We specialize in manufacturing uniquely designed high tolerance precision machined components and assemblies, with a focus on continuous improvement, on-time delivery, and the highest possible quality and consistency. Location: Hoppe Technologies Inc. (Chicopee, MA) Title of position: Office Manager Position type: Full Time Hoppe Technologies, located in Chicopee, Massachusetts, is currently recruiting to fill an Office Manager position. The ideal candidate will be a flexible team member capable of fulfilling a variety of responsibilities as outlined below. Job Summary: The Office Manager will serve as central support within our organization, handling a variety of office management, administrative and accounting duties. We are looking for a flexible, solutions-oriented professional who can work independently, manage competing priorities and contribute positively to a team-based work environment. Office Management Responsibilities: Manage front office operations; greet visitors, incoming calls, manage office and janitorial supply inventories. Purchasing for capital expense projects and non-production supplies. Support the IT department with outside vendors completing phone system, copier and printer repairs and upgrades. Work with insurance companies for vehicle management and insuring drivers. Manage vehicle registrations. Coordinate outside vendors for safety supplies, uniform rental service, shop mats, facility cleaning and other services. Approve any purchases and maintain contracts. Coordinate with landlord on any property issues requiring contractor intervention to resolve. Accounting Responsibilities: Input and manage accounts receivable and accounts payable, including invoicing, vendor/customer relationships and cross-team collaboration. Insure the integrity and accuracy of accounts payable and accounts receivable aging's. Ensure compliance with internal controls and both company, customer and vendor requirements, and government regulations. Reconciliation of customer and vendor aging and coordinate audit requests. Scan incoming checks for deposit. Scan and file paid AP supporting documents. Enter all customer payments. Reconciliation of invoices with purchase orders and packing slips. Research and correct discrepancies as needed. Send out monthly customer statements and collect past due balances. Implement, create controls and procedures for accurate payables and receivables management and are used consistently across all SMF locations. Prepare customer and vendor credit applications and access payment portals Oversee month-end closing activities and reporting for A/R and A/P Prepare weekly payment schedules and cash flow requirements. Supervisory Responsibilities: Oversight of temporary employees who may be brought in to support the company with projects. Required Skills/Abilities: Language Skills: Ability to read, analyze, and interpret common technical documents; such as, purchase orders, invoices, packing slips and travelers. Ability to interface with internal customers, external customers and outside vendors via electronic communications and in person, in a professional manner. Mathematical Skills: Intermediate to advanced math skills such as, addition, subtraction, percentages, and fractions, are required to perform accurate price verifications and note contract payment terms. May assist in the creation of departmental and project budgets. Reasoning Ability: Ability to define problems, collect and compare data, identify contract discounts and schedule timely payments. Ability to solve advanced problems and deal with a variety of options in complex situations Physical Demands: This is a largely sedentary role; however, standing for periods is required. Requires the ability to lift files, open filing cabinets, bend, turn, and lift office products or supplies weighing up to 20 pounds. Education and Experience: Education, Experience, Certifications, Licenses: High school diploma or GED is required. Associates degree is preferred. Minimum of 1-year prior experience in accounts payable and accounts receivable preferred. Proficiency with accounting software, ERP, MS Office Suite and Windows environment. Ability to maintain a high level of confidentiality. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. How to apply: Visit our career page by going to: ********************************* Or stop by and fill out an application! We are located at 107 1st Avenue, Chicopee, MA 01020 We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment in compliance with all federal and state regulations. Precinmac provides affirmative action in employment for qualified individuals with a disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

Thank you for your interest in a temporary position at the University of Connecticut. Please contact the hiring department directly for the applicable job description.

At Flagship Dental Group, we believe that creating perfect smiles makes the world a better place. We are looking for an Office Manager who shares this value and wants to help our clinic serve patients efficiently and compassionately. The ideal candidate will be friendly, organized, and outgoing, with strong interpersonal skills and the ability to multitask in a fast-paced environment. Prior experience as Dental Office Manager is required. Simply Dental Management has practices in Massachusetts, New Hampshire, and Connecticut. Simply Dental Management is doctor owned and we simply strive every day to do right by our patients and team members. Does this sound like you? You genuinely care about your patients and colleagues. Integrity and respect are non-negotiable for you. You work hard and believe in bringing your smile to work every day. You thrive in a culture that values individual growth and development. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan Qualifications Qualifications and Skills: Bachelor's or Associate's Degree preferred 5+ years' dental management or supervisory experience required Knowledge of dental terminology and dental office procedures Knowledge of accounting and administrative principles and procedures Knowledge of dental insurance plans, billing, and claims processing Knowledge of Dental management software Knowledge of MS Office: Word, Excel, and PowerPoint

About Veradermics Veradermics is a dermatologist-founded, late clinical-stage biopharmaceutical company focused on developing innovative therapeutics to address pervasive treatment challenges in highly prevalent aesthetic and dermatological conditions. In October 2025, Veradermics announced the closing of an oversubscribed $150 million Series C financing with top-tier healthcare investors. The financing will enable Veradermics to advance the development of our lead candidate, VDPHL01, as an oral, non-hormonal treatment for men and women with pattern hair loss (PHL). We are currently conducting three Phase 3 clinical trials as we work to deliver potentially transformative solutions and aspire to redefine the standard of care in dermatology. Learn more here. At Veradermics, we combine scientific rigor with a vision for impactful innovation to make a lasting difference in the lives of patients. Why Work at Veradermics You Can Be Part of a Meaningful Mission - Veradermics aims to become a leader in medical dermatology by bringing pharmaceutical innovation to the treatment of common skin conditions to improve the lives of patients. Veradermics is Growing - Veradermics is a dynamic and growing company; we are advancing our VDPHL01 Phase 3 clinical trials and preparing for commercialization; PHL affects approximately 80 million people in the U.S. alone. The Veradermics Culture - we are an innovative, collaborative, hard-working and performance-driven company that values the contributions of our employees and keeps our focus on patients We have been featured in Forbes, Allure, Marie Claire, Bazaar, Dermatology Times, the Slate, The New York Post, The Hartford Courant, The Kansas City Star, and other multi-media platforms. Position OverviewVeradermics is seeking a highly organized, proactive, and experienced Executive Assistant (CFO & CCO) and Office Manager to support two senior executives-the Chief Financial Officer (CFO) and Chief Commercial Officer (CCO)-while owning the day-to-day operations and workplace experience of the New Haven office. This role combines sophisticated executive support with hands-on office management and is best suited for a candidate with a demonstrated track record supporting senior leaders in complex, fast-paced environments.Responsibilities: Executive Support & Communication Cadence (CFO & CCO) Serve as a trusted execution partner to the CFO and CCO, supporting day-to-day operating cadence, follow-through, and administrative rigor Establish and maintain a structured rhythm with each executive, including regular check-ins, weekly planning support, and action tracking Act as a reliable point of coordination between the CFO/CCO and internal and external stakeholders, exercising sound judgment and discretion Partner closely with the Executive Assistant to the CEO to ensure seamless coordination across the executive team, including alignment on priorities, timelines, and communication flow Work in sync with the Executive Assistant to the CEO on shared moments of executive and organizational cadence, including Board meetings, All-Hands meetings, leadership offsites, and other company-wide events Calendar, Inbox & Priority Management Own calendar management for the CFO and CCO, ensuring alignment with priorities and effective use of executive time Schedule meetings accurately and efficiently, proactively resolving conflicts and managing competing demands Support agenda discipline and ensure appropriate preparation and materials for key meetings Monitor and triage inboxes as needed, flagging priorities and drafting responses or follow-ups when appropriate Travel Expense and Logistics Manage all travel for the CFO and CCO (domestic and international), including itineraries, accommodations, and ground transportation Prepare, submit, and track expense reports for both executives; partner with Finance to resolve discrepancies and ensure timely reimbursement Coordinate logistics related to investor meetings, offsites, conferences, and other external engagements Office Operations and Workplace Experience Serve as the primary owner of New Haven office operations, ensuring the office is consistently functional, organized, and welcoming Own office food, beverage, and catering logistics for in-office days, recurring team lunches, leadership meetings, and special events Manage office vendors and services, including cleaning, office supplies, building coordination, and ad hoc operational needs Partner with Finance on office-related budgeting, invoice processing, and vendor payments Support office planning needs such as space organization, furnishing, upgrades, and occasional office moves, ensuring minimal disruption to the team Proactively identify opportunities to improve office systems, workflows, and employee experience Candidate Profile | Who You Are Demonstrated experience providing executive-level administrative support to senior leaders (e.g., CFO, CCO, COO, or equivalent) Prior exposure to board, investor, or public-company operating cadence, including preparation timelines and executive-level communications Exceptionally organized and detail-driven, with strong follow-through across multiple executives and workstreams Strong communicator who can interface confidently with executives, vendors, and internal stakeholders Operates with sound judgment, discretion, and a high degree of ownership Company Culture Veradermics is a small, tight-knit, high-performing team that works with urgency, positivity, and a deep sense of ownership. We set an exceptionally high bar for ourselves and seek someone who is energized by playing an integral role in a fast-moving organization at a pivotal moment in our trajectory-bringing curiosity, clarity, and a drive to get things done at the highest level. We value strong organization, thoughtful collaboration, and genuine investment in team success. Honest, direct communication is central to how we work and grow together. Accomplishing our collective goals will be fun but also complex. Location and Travel: Hybrid role based in New Haven, Connecticut Requires 1-2 days per week in the office, with additional presence during board meetings, All Hands, or key events Salary and Benefits Veradermics provides a comprehensive compensation package that includes a base salary, annual performance bonus eligibility, and access to the employee stock option plan. Robust benefits package, including health coverage, retirement benefit matching, dependent care FSA, and unlimited paid time off. Equal Opportunity Employer Veradermics is an equal opportunity employer. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

A client of CFS is currently hiring for an Office Manager Why Work Here? CFS has worked closely with this company and received great feedback from placed employees Supportive and professional environment that values reliability and organization Strong leadership and excellent opportunities for long-term growth Competitive benefits package and generous PTO policy Responsibilities of the Office Manager The Office Manager will oversee daily office operations and administrative support Process payroll and support basic accounts payable activities Manage vendor invoices, approvals, and general office expenses The Office Manager will assist leadership with scheduling, reports, and internal communication Preferred Qualifications of the Office Manager The Office Manager should have some related administrative or management experience Must be detail-oriented and able to multitask effectively Salary: $57-65k Office Manager

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Dental Office Manager “Open Up” to A Whole New Dental Experience Imagine working in a place which delivers best in class patient care and focuses on putting every patient first, every visit. Our guiding principle is empathy, and we want you to join us on our mission to transform the dental experience. Our practice partners with North American Dental Group which provides us with the necessary support in order to fulfill our purpose of ensuring excellent patient care. Wondering how this shapes your job experience? We use our individuality and dental expertise to practice group dentistry and ensure that every patient leaves our office feeling satisfied. Do you have the drive and passion to help others improve their oral health in the way that we do? Come join our team- help us pioneer a new culture of dentistry. Smiling from Open to Close Hours of Operation Monday- Friday Responsibilities Skills Required to Make a Great “Impression” on Our Team Motivated and proficient at problem-solving so that office revenue goals are met by managing tasks such as scheduling, staff productivity, and expenses Exhibit flexibility and adaptability to form great relationships with our team Be a leader, guiding our team to success in a fast-paced and energetic work atmosphere Supervise and communicate proficiently to ensure efficiency within practice while also maintaining our values and good morale, showing our patients who we truly are Strong dedication to accurately completing administrative functions such as financial review, compliance standards, and end of the day reporting Qualifications So How Can You “Fill” This Role? Bachelor's degree in a related field OR 4 years of related experience Servant Leadership: Partnership and collaboration with team and Providers Recruit and develop team Manage schedule to optimize production Prior clinical experience with implants preferred 3-5 years' prior management experience “Brace” Yourself… It only Gets Better Competitive paid time off for full-time and part-time team members which increases as you grow in your career with us Comprehensive benefits package, including 401k Constant opportunities for career growth and continuing education An exciting atmosphere that allows for freedom and individuality - enabling our team to always strive to do the best for our patients Ready to Come “Bond” With Our Team? Our team is ready to welcome the perfect candidate with arms (and mouths) wide open! We're constantly growing and want you to join our practice. Stop searching for jobs- apply today and start your career. If you are professional and organized yet outgoing, adaptable, and energetic, you'll fit right in. Our team is full of individuals with different skills and personalities, but each is willing to go the extra mile for our patients while communicating well with our team. Relatable? Then there's a spot for you at our practice. We're excited to hear from you! Equal Opportunity Employer We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by law. #NADG2 We can recommend jobs specifically for you! Click here to get started.

About Company: Nationwide Experts in Network, Security, Wireless & AV Integration ComNet Communications LLC is a leading integrator of technology infrastructure, backed by four decades of experience delivering scalable, high-performance solutions nationwide. We design, install, and maintain critical systems that power structured cabling, wireless connectivity, data centers, physical security, in-building wireless, and audio visual environments. With a strong focus on safety, quality, and service excellence, ComNet is a trusted partner to enterprise clients across diverse industries. From complex, multi-site deployments to large-scale network builds, we bring the technical expertise and operational capacity to support the evolving demands of today's connected world. Who We Are Founded in 1984, ComNet Communications has grown to become a trusted network infrastructure partner for Fortune 500 companies, national enterprises, and regional businesses. Our team of highly skilled professionals provides end-to-end services - from initial design through project completion - with a focus on safety, quality, and operational excellence. Our reputation is built on integrity, technical expertise, and a commitment to customer success. Our National Footprint ComNet Communications operates across the United States with regional offices and field teams ready to support projects nationwide. Our scalable workforce and national reach enable us to manage complex, multi-site deployments with consistency and speed. Commitment to Safety & Sustainability ComNet Communications prioritizes a culture of safety and environmental responsibility. Our safety-first approach ensures our teams meet or exceed all regulatory and industry standards. We are committed to sustainability practices that include recycling of cabling materials, reducing packaging waste, and implementing efficient installation methods to minimize environmental impact. About the Role: The Office Project Manager 2 is responsible for the independent planning, safety, execution and financial management of low voltage construction projects with a cumulative yearly dollar value over $4MM ESSENTIAL DUTIES AND RESPONSIBILITIES Acquire a thorough understanding of project requirements and objectives including, but not limited to contractual, financial, technical, schedule, construction coordination, materials, personnel, and scope of work. Successfully deliver project profitability while stringently managing project margins Obtain and read all contract documents including, but not limited to bid drawings and specifications, contract, project workbook, subcontractor scopes of work, and construction schedule. Work with Operations Team and Safety Manager to provide appropriate PPE and Safety Training Coordinate all in-house activities associated with project execution, including but not limited to safety requirements, manpower and materials management and accounting Create and manage the project schedule. Function as the focal point for internal and external project communication to create clear understanding of project timeline, goals and objectives Forecasting and tracking of labor and material cost throughout the project. Invoice projects quickly to maximize cash flow Utilize technology and project dashboards to track project productivity Provide technical assistance to field personnel Approve and sign all material invoices and technician timesheets Provide superior customer service for all internal and external customers. Set clear goals and expectations to Subcontractors, Suppliers and onsite project teams Generate, document and submit change order pricing for all items outside the approved original scope of work up to $250k Perform on-site inspections of local work locations at the project start, midpoint and completion Provide required closeout documentation including ‘as-built' drawings, cable certification reports and applicable warranties Develop new subcontractor relationships; strengthen existing relationships Other duties as assigned JOB REQUIREMENTS Bachelor's Degree or equivalent industry experience 7-10 years' experience in the construction industry, telecommunications preferred Ability to track project costs and profitability using MS office Proven success utilizing project methodology for safe, profitable project installation Consistently manages projects valued up to $1,000,000 with yearly cumulative revenue >$3M Proven success providing quotes for MAC requests from existing client base Ability to complete change orders independently up to $250K Certifications and current industry and manufacturing products a plus The worker is subject to inside and outside environmental conditions while working or reviewing customer work locations. AA/EEO This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. An employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

Westaff is looking to hire a part-time experienced Office Manager with Bookkeeping experience for a company located in Meriden, CT! Pay: $22-30/hr DOE Hours: 9am-3:30pm Monday-Friday The responsibilities of the Office Manager are: Oversee daily office operations to ensure an efficient and productive work environment Manage office supplies, inventory, and vendor relationships Coordinate schedules, meetings, and communications for staff and leadership Maintain organized filing systems-both digital and physical Administrative tasks - answering phones, emails, and providing strong customer service Creating invoices and work orders Calling on past due collections, preparation for tax audits Manage accounts payable and accounts receivable Process invoices, purchase orders, and expense reports Prepare bank deposits and complete monthly bank reconciliations The requirements of the Office Manager are: 3-5 years Office Management, Payroll/Accounting/Bookkeeping experience Proficiency in Microsoft Office, Excel, and Outlook Experience with full-cycle payroll SAGE software experience required Attention to detail, good customer relation skills and a positive attitude APPLY TODAY for immediate consideration for the Office Manager position!

Full-time Description Dental Associates of CT has been serving the community since 1971. At Dental Associates our mission is to provide quality dental and personal care to all our patients in a relaxed and comfortable environment in which patients feel welcomed, accepted, secure, and confident in the care that they are receiving. We believe that satisfying all of our patients is our most important goal. JOB SUMMARY The responsibilities of a Office Manager include overseeing daily operations of a dental practice. You will primarily be responsible for providing leadership, guidance and support to the clinical and non-clinical team. Deliverable will include the maintenance and compliance of procedures and coordination of daily operations and personnel ensuring continuity and growth across all locations. This position reports to the Regional Manager JOB RESPONSIBILITIES Create, establish and manage internal office protocols and procedures to ensure office efficiency Hire and train new office staff to respond to patients needs and manage billing system Responsible for monthly scheduling front desk and all providers Critical thinker and decision making skills Problem analysis and problem solving skills Ability to present treatment plan Requirements *Must have a minimum of 3 years experience in the business office of a dental practice* Dental Practice Management Software experience PREFERRED QUALITIES Dentrix experience is a plus Bachelor or Associate Degree Preferred BENEFITS OFFERED Competitive Salary Tremendous growth opportunity Medical & Dental Vacation & Sick time 401K Life Insurance Supplemental Insurance JOB TYPE: FULL-TIME Salary Description $70,000/ year

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Manager provides administrative support to all Food & Beverage departments and venue leadership including payroll, A/P and A/R entry and reconciliation, basic HR tasks, and general clerical duties. This role assists with month end closing, weekly sales reporting, and provides accurate financial and operational documentation to other departments within the venue as needed. The Office Manager fosters an organized, collaborative work environment and supports leadership in maintaining compliance and efficiency.. The Office Manager must excel at multi-tasking, organization, and prioritization, with the ability to focus on time-sensitive administrative duties in a seasonal, event-driven environment. This role pays an hourly rate of $28.00-$31.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities Provide comprehensive administrative and clerical support, including copying, filing, correspondence, telephone inquiries, and general office logistics. Manage accounting and financial tasks: input weekly cash and sales reports, A/P and A/R data entry, reconcile sales reports, and assist with month-end closing, reconciliations, and entries. Oversee payroll processes: compile and process bi-weekly payroll, verify timekeeping, and supervise event-based payroll reporting. Collect and analyze data from multiple sources; prepare accurate financial reports, P&Ls, event recaps, and maintain workbooks by event type. Safeguard company assets through audits and reconciliations of bank deposits, inventory, payroll, and receivables; monitor aging accounts and follow up on past due balances. Support HR functions: maintain personnel files, assist with onboarding, job fairs, training logs, workers' compensation claims, OSHA compliance, unemployment claims, and respond to employee inquiries. Communicate accounting, HR, safety, and policy concerns promptly to management. Perform other duties as assigned by GM or DOF. Qualifications Bachelor's degree in accounting, finance, or related field preferred 3+ years of progressive experience in accounting or office management. Strong understanding of accounting principles, financial reporting, payroll, tax issues, and basic employment law. Advanced computer proficiency (Windows, Microsoft Office); experience with NetSuite, Oracle/Micros, Square, ADP, and Procure-to-Pay platforms such as Coupa a plus. Proven ability to prepare accurate spreadsheets and reports with exceptional attention to detail. Excellent organizational, time management, and multi-tasking skills; ability to work under pressure and meet deadlines. Strong interpersonal and collaboration skills; able to build and maintain cooperative relationships across diverse teams. High standards of ethics, integrity, professionalism, and sound decision-making. Flexibility to work extended hours (evenings, weekends, holidays) as required by business needs. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Summary: To ensure the smooth and efficient operation of the office by performing the following duties. Duties and Responsibilities include the following. Other duties may be assigned. Oversees all financial aspects of the organization to include accounts payable, accounts receivable and general ledger. Prepares and processes payroll to include updating records as needed. Acts as benefits administrator to include completing paperwork and processing updates as needed. Establishes, implements and updates company policies, procedures and employee handbook. Inventories and orders office supplies as needed. Arranges for equipment repairs as needed. Oversees details of office meetings to include preparing minutes in a timely manner. Prepares correspondence and office memos in an efficient manner. Attends seminars, conferences and all meetings as directed. Performs other related duties as assigned. Supervisory Responsibilities: Develops and maintains an effective organization through the selection, training, compensation, motivation, termination and review of assigned employees. Develops and maintains a program

Join a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking managerial opportunities in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Office Manager role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? Competitive salary + monthly bonus Health benefits package: medical + vision + dental + 401K + life ins. + disability Offered after 30 days Offered to full-time employees 30+ hours Paid time off: 3 weeks + 8 holidays Opportunities for growth Responsibilities: Staff management, hiring, development, and performance evaluation Collaboration with HR for staffing, recruitment, and employee engagement New employee onboarding, training, and professional development Monitoring patient flow and staff allocation Supervising front and back-office staff and resolving issues Risk management, HR and payroll compliance, and team communication Financial management, cost control, and report analysis Overseeing billing, collections, facilities, and IT systems Ensuring patient satisfaction, care quality, and community outreach Requirements: Bachelor's degree in a related field or equivalent experience 2+ years of medical or dental office experience 3-5 years of managerial experience (preferred) Knowledge of billing codes and insurance plans (preferred) Knowledge of dental software (ie. Dentrix, Denticon) (preferred) Interview Process: 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Office Manager, Practice Manager, Office Administrator, Front Office Lead, Practice Director, Dental Office Coordinator, Dental Operations Manager, Practice Administrator, Office Administration Lead, Dental Clinic Manager, Dental Services Manager, Dental Administration Officer}

This position is responsible for the human resources activities of the program including personnel files, ensuring orientation and tracking of staff. Performs all duties as required by the Program Director and/or immediate supervisor and other duties as assigned relating to the administrative component including, policy and procedure updates, typing, word processing, faxing, acting as receptionist and other clerical duties. DUTIES AND RESPONSIBILITIES OF THE POSITION Duties of the position are described in major functional areas listed below. Additional duties may Be assigned. HUMAN RESOURCES Sets up a system for establishing and maintaining a personnel file for every employee. Works with the Fiscal Manager to ensure that files are complete and up to date. Ensures that file include criminal record checks that are clear for all employees and regular volunteers. Assists with interviews by contacting interview team members, as requested, ensuring forms and space are available. Schedules appointments for job applicants, prepares interview packets and materials, etc., to support hiring supervisor. Responsible for new hire paperwork and ensuring that there is an orientation. Responsible for filing job jackets with posting/advertisement, applications and screening materials for all new positions filled. Responsible for setting up hiring files for hired employees. Keeps up to date staff checklist on all employees including name, job title, status (temporarily, part-time), date of hire, date of termination, required trainings, certifications, credentials, etc. Maintains health-related personnel information for each employee in a separate personnel file folder and in a separate drawer/cabinet than that holding the other personnel files. Determines, through communication with local unemployment office, the conditions under which employees on summer layoff may be eligible for unemployment compensation benefits. Provides necessary information on behalf of MERIDEN YMCA to support application for unemployment compensation benefits during summer layoff to the employee or local unemployment compensation office. Reviews and knows the agency employee recruitment and selection procedures to ensure consistence and compliance with EEO, legal hiring and internal policies and procedures. Uses the MERIDEN YMCA Hiring and Termination Manual. Stays up-to-date on federal, state and local regulations on labor laws, Fair Labor Standards Act, Americans with Disabilities, Family Medical Leave Act and other regulations pertaining to personnel. Coaches, counsels and arranges for training of employees (supervisory and non-supervisory), as appropriate, in implementation and management of Human Resources policies and procedures, such as leave policy, benefits, performance appraisal process, employee discipline, etc. Develops and provides regular orientation training to all new staff. Ensures that continuing education needs of staff are met by meeting periodically with all supervisory staff and reviewing employee needs. Evaluates and manages strategies and processes to attract and retain employees. Solicits parents and guardians of enrolled and past enrollees of Head Start for employment. Provides training and technical assistance and information to employees regarding interpretation of agency human resources and procedures. Serves as the lead and key point of contact for the agency criminal records check procedure program. SECRETARIAL Develops procedures for and manages the receiving and distribution of incoming and out-going mail, overnight, shipping, faxes, etc. Develops and carries out procedures for general office systems, such as office building security, telephone system and messaging, in/out board, etc. Plans and oversees a system for maintenance of: Inventory records, insurance records, etc., along with the Program Director and/or immediate supervisor. Personnel Files for every employee and volunteers. Program files, to include reports, correspondence, newsletters, meeting minutes, training logs, safety logs, etc. Office machines, computers, fax, copy machines, and office furniture in collaboration with the Program Director and/or immediate supervisor. Office supplies. Program keys and key check-out system; including tracking, sign-out and return of keys n cooperation with the Program Director and/or immediate supervisor. Produces correspondence, reports, meeting minutes, agendas, etc.Provides word processing services and assistance on putting together a regular program newsletter. Supports Policy Council meetings, Health Services Advisory Committee and other committees in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information. Assists with meeting logistics, such as child care arrangements, snacks, room set-up, etc. Provides support for staff meetings, training and other events as needed and/or requested. Receives and processes accident reports and contacts the Program Director immediately upon receipt of such reports. Assists Program Director in all aspects of program administration, as required. Assists managers/specialist/coordinators/supervisors, etc., as necessary to support program operations. Accounts Receivable Contacts parents to receive income verification for parent co-pay program. Determines parents' responsibility for parent co-pay fees according to program guidelines. Collects and receipts parent fees that are collected from Head Start families. Maintains an on-going record of all payments received and deposited funds. Completes all reports for School Readiness program and MERIDEN YMCA reporting procedures. In-Kind Tallies monthly in-kind contributions and submits with primary source documentation to Fiscal on a monthly basis for tracking. Audits primary source documentation for in-kind to ensure compliance with federal regulations and reconciles where needed. Provides training and technical assistance to staff on what is acceptable. Reviews the weekly Financial Detail Transaction Reports and makes corrections with the Program Director weekly. Provides all information requested on a timely basis for the program audit. Participates in the MERIDEN YMCA audit as requested. EXAMPLES OF GENERAL JOB DUTIES Understands, generates and documents in-kind and other allowable costs applied toward the non-federal share requirement. Attends all workshops and meetings as deemed necessary by the immediate supervisor. Attends all required staff and parent meetings and activities. Responsible for understanding Head Start Performance Standards and local child care licensing regulations. Expected to be knowledgeable of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination. Positively promotes Head Start in the community. Maintains strict confidentiality with respect to Head Start children, families and staff in accordance with established policies and procedures. Becomes thoroughly familiar with MERIDEN YMCA Employee Handbook, MERIDEN YMCA Head Start Operations Manual and all other MERIDEN YMCA handbooks, manuals and resources and adheres to them. THIS POSITION WILL BE CROSS-TRAINED TO FILL-IN FOR THE FOLLOWING SPECIFIC DUTIES WHICH ARE ASSIGNED AS PRIMARY SPECIFIC DUTIES TO ANOTHER JOB TITLE Payroll Ensures all timesheets are received every two weeks. Ensures each timesheet has the appropriate signatures. Completes follow-up on timesheets missing information, inaccurate calculations or missing signatures. Checks addition on timesheets. Ensures that overtime calculations are correct and have approval. Tracks leave balances to ensure that staff requesting paid leave have available hours before submitting timesheets to Fiscal. Corrects any errors and has employee initial any changes made. Distributes payroll checks every two weeks after double-checking the spreadsheet to ensure that correct amounts are paid and that all employees have received a check, as appropriate. Has employees sign for checks and maintains a check distribution log. PERFORMS OTHER DUTIES AS ASSIGNED SUPERVISION EXERCISED Immediate supervision means those employees the position assigns, directs and evaluates. Position supervised: Program Director Provides content area supervision, training and technical assistance to all agency staff. PERSONAL CONTACT Major internal and external contacts Internal External See Organizational Chart Vendors/Suppliers- as needed MERIDEN YMCA Healthcare provider - as needed Worker's Comp insurance provider - as needed E. DECISIONS AND COMMITMENTS This section will describe the kinds and impact of decisions and commitments; the effects, influence and significance of these decisions; the consequence of error and the limitation of the finality of decision-making. Decisions and commitments involving the fiscal operations are very important and affect the educational program and continued funding of the program. Following the guidelines and the regulations of the program are of the utmost importance to ensuring accountability for federal funds. Supervisor decisions regarding staff are important to ensure compliance with the agency Personnel Policies and Procedures, to ensure good management, and protect the employee rights. F. SUPERVISION RECEIVED The and the content area work plan serve as a guideline. Assistance is received from other agency staff as needed. Outside assistance can be received from other related resources. Head Start effectively uses the teamwork approach. All content areas are interwoven so as to better assist and support families. The immediate supervisor is responsible for appraisals of this position. G. KNOWLEDGE AND ABILITIES Knowledge: Familiar with Head Start philosophy, goals and applicable fiscal and grants management regulations. Hands on experience in purchasing, payroll, basic accounting and coding procedures, and preparation of Excel spreadsheets required. Use of e-mail to transmit payroll and other data. Knowledge of local area's resources, languages and customs helpful. Abilities: Ability to handle multiple tasks and to work with outside agencies. Ability to accurately enter and transmit payroll information within established timelines. Ability to communicate effectively both verbally and in writing and to work well with others in a team environment. Ability to represent Head Start positively to the community and with parents and families at all times. Ability to learn and manage human resources and inventory systems. LANGUAGE SKILLS Ability to communicate ideas and instructions orally and in writing. Ability to speak, read and write English well enough to understand and be understood by others. Ability to write reports and business correspondence. Ability to read, analyze, and interpret general business journals and technical procedures. Ability to speak before groups of individuals. Some Bilingual fluency helpful (English/Spanish or English and other languages present in the local area). MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, percentages and overtime. Ability to produce and interpret graphs, charts, spreadsheets and other mathematical reports. REASONING SKILLS Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions. Ability to summarize conclusions and instructions, then make recommendations and develop implementation strategies. Ability to maintain strict confidentiality at all times, including the ability to recognize situations in which confidentiality is required. OTHER SKILLS AND ABILITIES Ability to exhibit patience and tact when communicating with parents, staff, management, vendors and the public. Ability to project professionalism in conducting daily activities. Qualifications EDUCATION AND EXPERIENCE Minimum requirements are a high school diploma or GED with some relevant experience in purchasing, accounts payable, payroll, human resources and secretarial functions. AA degree or higher preferred. The individual must possess a sound working knowledge of Microsoft Excel. The position must have the ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment. If applicable federal, state or local Head Start or child care regulations, now or as amended in the future, contain additional requirements or qualifications for this position which are not specifically stated in this , the requirements and qualifications will apply, even if not specifically set forth in this . Bilingual preferred (English/Spanish or English and other languages present in the local area). Acceptable tuberculosis screening results, a clear criminal records check (including child abuse registry check if required by state regulations) and an initial health exam are required post job offer and prior to employment. To drive agency vehicles (if applicable), must have a valid driver's license and be insurable by the MERIDEN YMCA insurance carrier and have a Motor Vehicle Record acceptable to MERIDEN YMCA. Current and former Head Start parents will receive preference for employment vacancies for which they are qualified. PHYSICAL DEMANDS AND WORKING CONDITIONS Occasional need to lift typical office items, including small furniture, some equipment, boxes, etc. May be required to lift up to 20 pounds. Some exposure to communicable diseases. Travel by car, bus, airplane or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required. Noise level in work environment may be moderate to loud. Must be available, as requested, for a variety of evening and weekend meetings as well as social and community events. The requirements of your are important in providing services to children and families, and for keeping you, children and co-workers safe during the work day. If you are unable to perform any of the functions required in your job description due to a disability, you are invited to direct any requests for accommodation to the Program Director.

SportsMed Physical Therapy is a leading Physical Therapy Practice in the northeast and we are seeking an Office Manager to join our growing team. We are opening a brand new physical therapy practice in West Haven, CT , and we are seeking a dedicated individual to assist with what is sure to be an incredible launch! Our facilities feature state of the art equipment focused on outpatient sports medicine and orthopedic conditions. Our mission is to make each of our therapy centers a patient friendly and welcoming environment to all clients and visitors. As a member of the SportsMed team, you will be integral in helping us achieve this goal. If you are driven and motivated, with an outgoing and customer focused personality, we would be happy to welcome you to our team. The position: The Office Manager carries out policies set forth by SportsMed and oversees the administrative wokrflow. The Office Manager will also play a role in collaborating with upper management to meet practice goals. This person will also be responsible for handling the daily tasks of our front desk operations. This includes scheduling/rescheduling appointments, communicating with insurance companies to obtain benefit verification and authorization, and ensuring data is entered in an accurate and timely manner. This person also supports the team by striving to meet and exceed office goals. This is a key position allowing the right person great growth opportunities with SportsMed Physical Therapy. Bring your outstanding commitment to customer service and come grow with us!Responsibilities Responsible for practice operations and business functions including, but not limited to patient scheduling, follow-up, registration, insurance verifications, payment processing, record updating, reporting, inventory, and patient and team satisfaction. Monitor practice performance metrics to ensure continuous improvement of office productivity. Prepare daily and weekly reports for the operations team, including but not limited to tracking visits, new patient volumes, cancellations, no shows, productivity, etc. Identify strengths and weaknesses within the practice and work through viable solutions to increase office efficiency. Oversee administrative and clinical team members and work together to achieve goals. Evaluate team member performance, give guidance, and participate in disciplinary action. Provide coaching and support to team members, address issues in a timely manner, and communicate both informally and formally through the appropriate channels. Maintain patient records and ensure patient confidentiality. Audit staff timecards to ensure accuracy. Schedule patient transportation service for patients when applicable Requirements Must have 3+ years experience in a fast paced, high volume healthcare setting A goal-oriented mindset with a strong focus on positive patient outcomes and satisfaction Sense of urgency and self-accountability Well-organized with superior multi-tasking and time management skills Professional Telephone etiquette Excellent customer service skills Attention to detail Computer literacy (EMR Systems, Microsoft Excel, Microsoft Outlook) Bilingual Spanish Preferred Benefits Competitive Salary + Bonus Excellent career growth opportunity Medical benefits, life and disability insurance, 401k match, PTO, sick time, paid holidays These job responsibilities listed are not designed to cover or be a comprehensive listing of all the responsibilities of the position and required for this job. The responsibilities may change at any time with or without notice. #IND5 #ZR

Our Client, a growing healthcare facility, is looking for a sharp Office Manager! Why Work Here: Many employees have grown within the company Great exposure to a variety of accounting and finance functions - learn from an experienced, established team Known for having a group of like-minded individuals with a diversified background Fun company events, team building, and paid lunches. Responsibilities of Office Manager: Bi weekly Payroll for about 50 people Assisting with board and committee meetings Assisting with processing invoices Help with banking activities Overseeing open enrollment Preferred Requirements of the Office Manager: Previous experience is a plus Basic to intermediate excel skills Can multitask Willingness to learn Salary: $55,000 - $60,000 Click here to apply online #INJAN2026

Dental Office Manager “Open Up” to A Whole New Dental Experience Imagine working in a place which delivers best in class patient care and focuses on putting every patient first, every visit. Our guiding principle is empathy, and we want you to join us on our mission to transform the dental experience. Our practice partners with North American Dental Group which provides us with the necessary support in order to fulfill our purpose of ensuring excellent patient care. Wondering how this shapes your job experience? We use our individuality and dental expertise to practice group dentistry and ensure that every patient leaves our office feeling satisfied. Do you have the drive and passion to help others improve their oral health in the way that we do? Come join our team- help us pioneer a new culture of dentistry. Smiling from Open to Close Hours of Operation 40/hrs/week including some Saturday's Responsibilities Skills Required to Make a Great “Impression” on Our Team Motivated and proficient at problem-solving so that office revenue goals are met by managing tasks such as scheduling, staff productivity, and expenses Exhibit flexibility and adaptability to form great relationships with our team Be a leader, guiding our team to success in a fast-paced and energetic work atmosphere Supervise and communicate proficiently to ensure efficiency within practice while also maintaining our values and good morale, showing our patients who we truly are Strong dedication to accurately completing administrative functions such as financial review, compliance standards, and end of the day reporting Qualifications So How Can You “Fill” This Role? Bachelor's degree in a related field OR 4 years of related experience Servant Leadership: Partnership and collaboration with team and Providers Recruit and develop team Manage schedule to optimize production Prior clinical experience with implants preferred 3-5 years' prior management experience “Brace” Yourself… It only Gets Better Competitive paid time off for full-time and part-time team members which increases as you grow in your career with us Comprehensive benefits package, including 401k Constant opportunities for career growth and continuing education An exciting atmosphere that allows for freedom and individuality - enabling our team to always strive to do the best for our patients Ready to Come “Bond” With Our Team? Our team is ready to welcome the perfect candidate with arms (and mouths) wide open! We're constantly growing and want you to join our practice. Stop searching for jobs- apply today and start your career. If you are professional and organized yet outgoing, adaptable, and energetic, you'll fit right in. Our team is full of individuals with different skills and personalities, but each is willing to go the extra mile for our patients while communicating well with our team. Relatable? Then there's a spot for you at our practice. We're excited to hear from you! Equal Opportunity Employer We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by law. #NADG2 We can recommend jobs specifically for you! Click here to get started.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Office Manager provides administrative support to all Food & Beverage departments and venue leadership including payroll, A/P and A/R entry and reconciliation, basic HR tasks, and general clerical duties. This role assists with month end closing, weekly sales reporting, and provides accurate financial and operational documentation to other departments within the venue as needed. The Office Manager fosters an organized, collaborative work environment and supports leadership in maintaining compliance and efficiency.. The Office Manager must excel at multi-tasking, organization, and prioritization, with the ability to focus on time-sensitive administrative duties in a seasonal, event-driven environment. This role pays an hourly rate of $28.00-$31.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities * Provide comprehensive administrative and clerical support, including copying, filing, correspondence, telephone inquiries, and general office logistics. * Manage accounting and financial tasks: input weekly cash and sales reports, A/P and A/R data entry, reconcile sales reports, and assist with month-end closing, reconciliations, and entries. * Oversee payroll processes: compile and process bi-weekly payroll, verify timekeeping, and supervise event-based payroll reporting. * Collect and analyze data from multiple sources; prepare accurate financial reports, P&Ls, event recaps, and maintain workbooks by event type. * Safeguard company assets through audits and reconciliations of bank deposits, inventory, payroll, and receivables; monitor aging accounts and follow up on past due balances. * Support HR functions: maintain personnel files, assist with onboarding, job fairs, training logs, workers' compensation claims, OSHA compliance, unemployment claims, and respond to employee inquiries. * Communicate accounting, HR, safety, and policy concerns promptly to management. * Perform other duties as assigned by GM or DOF. Qualifications * Bachelor's degree in accounting, finance, or related field preferred * 3+ years of progressive experience in accounting or office management. * Strong understanding of accounting principles, financial reporting, payroll, tax issues, and basic employment law. * Advanced computer proficiency (Windows, Microsoft Office); experience with NetSuite, Oracle/Micros, Square, ADP, and Procure-to-Pay platforms such as Coupa a plus. * Proven ability to prepare accurate spreadsheets and reports with exceptional attention to detail. * Excellent organizational, time management, and multi-tasking skills; ability to work under pressure and meet deadlines. * Strong interpersonal and collaboration skills; able to build and maintain cooperative relationships across diverse teams. * High standards of ethics, integrity, professionalism, and sound decision-making. * Flexibility to work extended hours (evenings, weekends, holidays) as required by business needs. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.