Office manager/administrative assistant jobs in Carolina, PR - 19 jobs

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Review prospective admissions against approved admission criteria, policies and procedures. Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient. Greet and search new patients and those transporting them upon arrival and answer questions. Complete paperwork necessary to admit patient to the assigned program and explain forms prior to patient signing, notify clinical lead of patient's arrival and escort the patient and documentation to appropriate location within the facility. Ensure that all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel. Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims and answering phones.

Compensation Type Yearly Highgate Hotels Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. **************** Overview The Assistant Front Office Manager is responsible for ensuring the operation of the Front Office in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy. Responsibilities Works closely with Sales and Reservations in order to fulfill all special requests for groups, VIP's, etc. Assist daily in the guest reception. Responds daily all social media feedback, follow up with guest as well as internally. Communicates effectively and genuinely with guests, team members and other departments. Assists and often leads guest service training initiatives within the front office department Maintains a friendly and caring demeanor at all times in a fast paced environment. Maintains a professional image at all times that falls within the hotel and company guidelines for appearance and dress. Demonstrates team work by co-operating and assisting colleagues as needed. Provides all Front Desk Assistant job duties like registering guests into the hotel in a prompt and courteous manner, using up-selling techniques to maximize room rates; preparing for group check-ins and check-outs, and VIP arrivals Maintains and updates all guest profiles Reviews all daily and future reservations in order to accommodate special requests, makes amenity cards, works closely with IRD and PH to communicate all F&B requests Works with all new hires for FD training. Interviews, hire and train guest services agents Becomes informed of events/functions in the hotel during shifts. Maintains a house bank and keeps an accurate report of daily receipts and deposits. Is able to work with and understand basic financial data and information. Is able to find guest centric solutions Promotes hotel services, facilities and outlets, provides the guest with information such as local attractions and directions, using the James Report to increase guest satisfaction. Is able to take or assist with reservations. Is able to assist at PBX. Resolves guest complaints to the satisfaction of the customer by being guest centric, friendly and caring. Communicates to Management any problems, complaints or unhappy guests. Is intuitive to guest needs, anticipates needs in job performance, being proactive instead of reactive. Responds quickly to all guest requests in a caring friendly and professional manner, consistently follow up to ensure guest satisfaction that meets and exceed our services standards. Maintains a good relationship with repeat guests and their special requests. Is able to supervise a shift when needed. Works closely with Sales and their VIP Clients. Stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shifts as well as communicates effectively the policies and procedures to other team members of the hotel. Has knowledge of and assists in all emergency procedures as required. Attends all mandatory meetings and training classes. Has knowledge of the names, titles and positions of key people within the hotel. Has knowledge of the hotel's surrounding area, such as pharmacies, theaters, Public Transportation, Retail, and Restaurants etc. Completes all checklists as assigned. Qualifications A 4-year college degree and at least 1 year of related experience required. Supervisory experience required. Labor experience and OPERA experiences preferred. Must be proficient in Windows, Company approved spreadsheets and word processing. Long hours sometimes required. Two overnight shifts with this position. Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Ability to stand during entire shift. Maintain a warm and friendly demeanor at all times. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. Must be able to multitask and prioritize departmental functions to meet deadlines. Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. Attend all hotel required meetings and trainings. Participate in M.O.D. coverage as required. Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming, which include wearing nametags. Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.

Executive Assistant to Founder, Managing Partner Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera manages $5.0bn across three strategies - passive, hedge, and venture. We are seeking an Executive Assistant to provide dedicated administrative support to the Managing Partner. This is a full-time, in-office position based across our San Juan and Dorado Beach offices. The role requires on-site presence five days per week, with attendance at whichever office the Managing Partner is working from that day. The Managing Partner splits his time between Pantera's offices roughly: San Juan 60% New York City 20% San Francisco 10% Responsibilities: Proactively manage a complex calendar, prioritizing and optimizing the Managing Partner's time Serve as a thoughtful gatekeeper, ensuring the Managing Partner's time is focused on his most impactful issues Leverage Outlook Tasks to manage post-meeting follow-up and action items, including but not limited to data entry, drafting next steps, and tracking progress through completion ahead of subsequent meetings Support high-level verbal and written communication, including follow-up emails, and other correspondence to ensure clarity and alignment across stakeholders Maintain organized systems for data management and tracking, including both physical and electronic files Transcribe meeting notes accurately and manage timely follow-up actions Prepare daily for all meetings and events, ensuring materials, logistics, and agendas are in place Manage complex domestic and international travel arrangements, encompassing commercial and private aviation, accommodations, and ground transportation. Ensure all itineraries, boarding passes, and travel materials are prepared and accurate. Anticipate and resolve travel issues by monitoring flight paths, schedules, and potential disruptions to ensure seamless travel for the Managing Partner Work cross-functionally with teams across the organization, including Marketing and Administrative groups, to ensure alignment and smooth execution of priorities Develop and maintain vendor relationships while ensuring a strong understanding of local business protocols and logistics in Puerto Rico Execute a variety of ad-hoc assignments and personal requests, such as coordinating reservations, conducting research, and managing purchases Qualifications: Bachelor's degree from University of Puerto Rico or a university in the mainland required Experience supporting C-level executives preferred Bilingual proficiency in English and Spanish preferred Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail Outstanding verbal and written communication, with ability to convey information clearly and professionally Outstanding interpersonal skills, emotionally mature, and able to build relationships Proactive approach to problem-solving with strong decision-making capability Proven ability to handle confidential information with utmost discretion Strong proficiency in Microsoft Office (Outlook, Excel, Word) and Apple hardware Meticulous, professional, confident, sophisticated, and gracious

Responsible for the admission and registration of incoming patients. * Review prospective admissions against approved admission criteria, policies and procedures. * Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient. * Greet and search new patients and those transporting them upon arrival and answer questions. * Complete paperwork necessary to admit patient to the assigned program and explain forms prior to patient signing, notify clinical lead of patient's arrival and escort the patient and documentation to appropriate location within the facility. * Ensure that all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel. * Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims and answering phones. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. null

The Office Manager for the Engineering Department provides critical administrative and operational support to the departmental leadership. This role serves as the central hub for the department, managing clerical duties, financial processes, and project coordination while acting as a key liaison with other hotel departments. This position is essential for maintaining the efficiency and organization of the back-of-house engineering function. Education & Experience • High school diploma or equivalent required; college coursework in Business Administration, Communications, or a related field preferred. • Minimum of 2-3 years of office management or administrative experience, preferably in a technical, engineering, or hospitality environment. • Fully bilingual (English and Spanish) with excellent written and verbal communication skills. • Must be proficient in company-approved software (MS Office/Google Workspace); ability to troubleshoot basic spreadsheet functions and PC issues. • Working knowledge of financial processes: executing purchase orders, maintaining departmental checkbooks, assisting with month-end closing, and reviewing financial statements for variances. • Experience with project coordination support, including scheduling, document organization, and meeting facilitation. Skills and Competencies • Strong organizational skills with the ability to manage multiple priorities in a dynamic environment. • Ability to serve as a liaison between technical staff, management, and external contacts with professionalism and tact. • A proactive, resourceful, and solutions-oriented mindset. Ability to troubleshoot minor IT issues, improve processes, and anticipate the needs of the engineering team with minimal supervision. • Ability to handle sensitive and confidential information (e.g., financial data, personnel matters, proprietary project details) with the highest degree of integrity. • Exceptional ability to prioritize, multitask, and manage time in a fast-paced environment. Proven skill in providing administrative support for projects, including timeline coordination, meeting management, and document organization. Physical Requirements • Long hours sometimes required. • Light work - Exerting up to 20 pounds of force occasionally, and/or 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. • Must be able to remain seated at a workstation for extended periods while working on a computer. Must also be able to move about the office environment frequently to access filing cabinets, office equipment, and interact with staff.

Job Details Hours: Full-time, with flexibility for occasional evening and weekend support. PLEASE READ BEFORE APPLYING We are only reviewing candidates who submit their application through this link: https://forms.clickup.com/**********/f/8cqbk2w-42657/T7JQY66VJ95C7NMLJ3 Applications submitted elsewhere will not be considered. Executive Assistant (EA) Virtual | Full-Time | PST or EST Time Zones Who Were Looking For We're looking for an elite-level Executive Assistant who is ten steps ahead, thrives in high-stakes environments, and executes flawlessly. This isn't a passive support role. This is about owning responsibilities, amplifying efficiency, and ensuring the executive's world runs seamlessly, both professionally and personally. You'll manage high-profile relationships, optimize workflows, oversee high-stakes travel and negotiations, and eliminate distractions so the CEO can focus on big-picture strategy and execution. This role is not for the hesitant or reactive; it's for someone who is decisive, proactive, and deeply aligned with the executive's vision. This is not your first time supporting a CEO and founder; you thrive alongside executives with big energy, matching their pace and intensity. If you excel under pressure, can execute at an elite level, and thrive on making things happen instead of making excuses, this is for you. Who You'll Work With About the CEO The executive you will support is a Type 8 - The Challenger, known for being ambitious, independent, and driven to lead. They are highly analytical, deeply thoughtful, and approach challenges with confidence and intensity. They value efficiency, strategic thinking, and people who take initiative. The right EA for this role thrives next to a strong-willed, high-energy executive, understands their unique leadership style, and knows how to complement their strengths while bringing their own expertise to the table. This role reports directly to the CEO and Managing Partner and works closely with the Senior Bookkeeper, investment team, legal partners, operations, marketing, and key external vendors and teams to manage both professional and personal responsibilities. We are a fast-moving, high-performance venture that values clarity, execution, and results. Our team is dynamic, ambitious, and deeply committed to excellence. The expectation is that you come in ready to contribute at a high level, align quickly, and deliver without hesitation. How You Do the Job & Why EXHIBIT A: Operating Framework, Expectations, and Deliverables At the core of this role is a fundamental expectation: PLAY TO WIN, NOT TO AVOID MISTAKES. THE OBJECTIVE IS EXECUTION, NOT EXCUSES. Phase 1: Core Deliverables & Mindset (0-9 months) You will be exceptional in this role if: You operate with full alignment to my vision and decision-making framework. When you speak, you speak for me and with my authority. If you are wrong, I will correct you. You extend my influence by managing high-value relationships, ensuring seamless execution across CRM, LP management, investor relations, and strategic initiatives. You remove from my plate all responsibilities that do not require my direct input. You anticipate and think through problems as the executive does, aligning your thought process with strategic expectations. You are an avid reader and researcher, always seeking knowledge to enhance problem-solving and decision-making. You add expertise, reinforcing and deepening my strategies, not simply mirroring them. You do not make sloppy errors, this includes inaccurate data, incomplete reports, and failure to track critical updates. You over-communicate execution status; every single priority is documented, with recap updates delivered daily at 10 PM PST. You are self-regulated, composed under stress, and skilled at de-escalation, ensuring smooth execution even in high-pressure situations. You own your role within the organization, deciding when to be a gatekeeper vs. a facilitator, balancing authority and efficiency accordingly. You have strong personal boundaries, are curious, and are not afraid to try new things. Phase 2: Mastery & Expansion (9-12 months) Develop and manage high-value talent pipelines you identify, recruit, and maintain an ecosystem of strategic relationships. Create leverage, you delegate, automate, and systematize to move lower-priority tasks off your plate. Systemize everything you standardize workflows and export best practices across the organization. Master a core domain you fully own and execute within a key business function. Act as a proxy for the executive you operate on behalf of leadership in select areas, particularly in relationship-driven interactions. Take ownership of inefficiencies you identify and solve operational gaps that others overlook. Use strategic influence, recognizing that small, high-impact gestures create long-term business opportunities. Final Operating Principles Play the long game. Every move must be strategic, not reactive. Zoom out. View the business as a system, not just a collection of tasks. Leverage information. You will have more access to critical data than anyone else use it intelligently and efficiently. You have a strong sense of self, are highly self-aware, and know how to manage relationships with humor and diplomacy. Stay ahead of the executive. If leadership has to follow up on something basic, you are already behind. Do this for yourself. If you don't see the personal growth and long-term benefit in executing at this level, this role is not for you. Key Responsibilities 1. Elite Travel, Luxury Bookings & Negotiation Book first-class travel experiences, ensuring VIP-level treatment. Negotiate and secure upgrades, flights, hotels, dining, and exclusive perks. Manage complex international itineraries, handling last-minute changes with ease. Leverage concierge relationships to unlock high-end services. 2. Executive Calendar & Prioritization Own and optimize the executives schedule, ensuring every commitment is aligned with priorities. Anticipate scheduling conflicts before they happen and solve them proactively. Manage investor, advisor, and high-profile relationships, ensuring seamless coordination. 3. Customer Service & Online Shopping Expertise Negotiate the best deals & refunds from luxury fashion to tech purchases. Handle all customer service issues, escalating only when necessary. Secure rare or high-demand items, using strategic sourcing and vendor relationships. 4. Business & Investor Operations Act as a gatekeeper and trusted point of contact for key partners. Own CRM, LP tracking, and follow-ups for high-stakes relationships. Manage strategic gifting, investor relations, and professional outreach. 5. Personal & Household Management Oversee all personal scheduling, household logistics, and vendor management. Handle prescriptions, medical records, and wellness coordination. Ensure seamless execution of family vacations, events, and experiences. What to Expect: Our Application Process We respect your time and aim for clarity, so here's how it works: 1. Apply through ClickUp 2. Complete a short assignment via TestGorilla 3. Interview with Recruitment & Ops Coordinator 4. Second interview or role assessment 5. Final interview with Founder & CEO 6. Welcome to Trolley! Steps may vary slightly depending on the role well guide you through it! ---------- About Us Who We Are Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions. We collaborate with high-profile clients to strategize, produce, and optimize compelling content that drives engagement, brand visibility, and business growth. Our creative team functions as a fully integrated powerhouse-combining strategy, design, production, and performance analysis to deliver world-class results. AI Mindset & Continuous Innovation We operate with an AI-first mindset and look for people who use technology to work faster, smarter, and more creatively. At Trolley, AI is part of everyday work, and we expect new hires to support a culture of curiosity, experimentation, and continuous improvement. We value people who: Use AI for research, organization, content development, and problem-solving Stay open to learning new tools and proactively share discoveries Simplify workflows and increase efficiency without sacrificing quality Use AI thoughtfully, keeping brand voice, strategy, and context at the center Collaborate to strengthen internal systems and creative output through informed AI usage Our long-term vision is clear: AI will become the standard for creative teams, and we stay ahead by investing early and integrating it deeply into our workflows. We dont believe AI replaces human work or creative instincts, it enhances them by making our output more efficient and scalable. We Operate Under Founder Mode Trolley operates on a Founder Mode mindset-focused on ownership, strategic thinking, and fast execution. We seek proactive, entrepreneurial thinkers who use AI to optimize work. Founder Mode emphasizes high-trust, collaborative teams where contribution outweighs control. We value creativity, resourcefulness, and clear communication. If you're impact-driven, thrive in dynamic environments, and believe in scaling through systems, this is the place for you. Why Join Us? Work with the Best: We recruit globally to connect top talent with forward-thinking companies. Tech-Driven Efficiency: Leverage the latest AI and tools to amplify your impact. Human-Centric Approach: Our systems are designed to support and elevate people, not replace them. Training for Success: We provide world-class training to ensure you excel in every aspect of your role. Benefits at Trolley At Trolley, we believe in building a company that works for you - not the other way around. That means freedom, tools, and culture that support both your creativity and your execution. We offer: Work from anywhere Flexible schedule and time off - no micromanaging Direct collaboration with the Founder Access to top-tier AI tools (Perplexity, ChatGPT, ClickUp Brain and more) Clear path for long term career growth A supportive company culture grounded in ownership and prioritizing progress over perfection Be Part of the Future of Work Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.

Job Title: Office Manager Experience: Previous experience in office management, human resources, recruitment, interviewing, data management. Excellent computer skills; proficient with Microsoft Office applications. Interviewing skills. Bilingual Spanish and English. Characteristics: Attention to detail and accuracy, highly organized, results-oriented, outgoing personality, approachable, tactful, good judgment Job Purpose: Support the overall function of the BullsEye Office in Manati, Puerto Rico Reports to: Human Resources Director Responsibilities: Coordinate the overall management of the BullsEye Office in Manati, Puerto Rico. Office is open five days per week -- Tuesday through Saturday. Receive guests, interview applicants, complete administrative duties, and assist the recruitment team. Learn and monitor the JazzHR applicant tracking system, including creating electronic candidate files, uploading documents, and ensuring that candidates'/employees' pre-arrival and onboarding documents are accurate and uploaded. Send electronic job offers through the JazzHR system for the BullsEye Supervisors, who also recruit part-time. Maintain contact with the Supervisors regarding their candidates' pre-arrival process. Run background checks, schedule drug tests, and complete E-Verify. Recruit, interview, check references, and extend job offers to your own candidates. Explain to candidates the (1) job duties, including physical requirements, (2) optional housing, (3) financial obligations (travel, housing, etc.) and (4) BullsEye's role as an employer/staffing company - not a government program, social service, or charity. Maintain communication with candidates throughout the pre-arrival process. Help facilitate candidates' travel and arrival to the job locations. Answer the office phone, as needed, representing the company in a positive, helpful manner. Answer questions, interview, solve problems, and route calls as needed. Assist with the preparation of job offer packets. Generate leads for job candidates by helping to build relationships with organizations that help individuals find jobs (trade schools, community colleges, refugee resettlements, religious organizations, youth homes, homeless shelters, veterans' groups, Second Chance organizations, etc.). Complete other duties as assigned.

Company OcyonBio is a partnership development and manufacturing organization focused on advancing gene and cell therapies. OcyonBio provides dedicated autonomous manufacturing capacity with interconnected infrastructure and systems to support phased appropriate development for early development, pre-clinical, clinical, and commercial start. We behave more like a cGMP incubator space with all regulatory, systems capabilities, and resources to enable CMC data to support regulatory applications. Manufacturing and development spaces are designed to be autonomous while being interconnected to systems required to support clinical and commercial requirements. We strive to create a space free of both explicit and implicit discrimination and harassment where everyone feels safe, heard, and valued. The character of our employees is as important as their talent, and we're proud of the team and environment we're assembling as we grow. Place of Performance: CII George Sanders, Aguadilla Pueblo, Aguadilla P.R. 00603. The Executive Administrative Assistant Responsible for managing the CEO's administrative and organizational activities during a maternity leave coverage period. This role is critical to ensuring seamless executive operations, maintaining effective communication, documentation, and coordination across internal and external stakeholders. The ideal candidate will demonstrate discretion, professionalism, and strong organizational skills to manage multiple priorities efficiently. Responsibilities • Assist the CEO with confidential document drafting, review, and filing. • Coordinate travel arrangements including flights, accommodations, and logistics. • Organize and manage the CEO's calendar, meetings, and appointments. • Arrange corporate lunches, catering, and other hospitality logistics. • Maintain office supplies and perform food and beverage inventory management. • Make the planning and coordination of corporate events and team activities. • Prepare and track administrative documentation, reports, and expense records. • Liaise with vendors and service providers for administrative needs. • Draft correspondence, memos, and executive summaries for internal or external distribution. • Assist in preparing PowerPoint presentations or reports for internal meetings or client engagements. • Monitor project deliverables and assist in tracking deadlines and action items for the CEO. • Handle expense reports and assist with budget tracking related to executive activities. • Coordinate onboarding or logistical support for consultants, vendors, or visitors. • Maintain accurate filing systems (digital and physical) for confidential company records. • Perform other related administrative duties as assigned. Qualifications • Associate or Bachelor's degree preferred in Business Administration or a related field. • Proven experience in administrative support, executive assistance, or project coordination roles. • Strong organizational skills with the ability to multitask and prioritize effectively. • High attention to detail, discretion, and professionalism in handling confidential information. • Excellent written and verbal communication skills in English and Spanish. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Experience with calendar management tools, document management systems, and travel coordination. • Ability to work independently and collaboratively in a fast-paced environment. • Strong interpersonal skills and customer service orientation. • Proactive, adaptable, and capable of managing changing priorities with minimal supervision • Fully bilingual (English and Spanish) is R equired. Technical Skills • Proficiency in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams). • Experience with SharePoint, OneDrive, and other document management tools. • Familiarity with travel and expenses • Strong digital communication and scheduling capabilities. Working Conditions OFFICE POSITION - While performing the duties of this job, the employee is required to: • Sit or stand for extended periods; talk, hear, and use hands and fingers to operate a computer, telephone, and other office equipment. • Possess specific vision abilities required by this job, including close vision for computer work and reading documents. • Occasionally lift and/or move up to 10 pounds. • Work in a moderate noise environment (e.g., standard business office with computers, phones, and printers). • Maintain focus and productivity in a fast-paced environment with frequent interactions and shifting priorities. • Perform sedentary work involving sitting most of the time. Sedentary work entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. • This role is On-site and based in Aguadilla, Puerto Rico. We Are an Equal Opportunity Employer OcyonBio provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. If you want to challenge yourself, accelerate your career, and give new hope to patients, there is no better place than here with our Cell Therapy team. Full of incredible and dedicated team members, those working on CAR-T and other forms of Cell Therapy are transforming patients' lives through science. From studying individualized cell lines to making brand new discoveries, this bold and personal discipline allows you to grow your career while making a lasting impact on the field of medicine. Join us today. To learn more about us, please visit our website: ********************

Managers plan, direct, and coordinate supportive services of an organization, such as recordkeeping, mail distribution, telephone operator/receptionist, and other office support services.

Job Description Company OcyonBio is a partnership development and manufacturing organization focused on advancing gene and cell therapies. OcyonBio provides dedicated autonomous manufacturing capacity with interconnected infrastructure and systems to support phased appropriate development for early development, pre-clinical, clinical, and commercial start. We behave more like a cGMP incubator space with all regulatory, systems capabilities, and resources to enable CMC data to support regulatory applications. Manufacturing and development spaces are designed to be autonomous while being interconnected to systems required to support clinical and commercial requirements. We strive to create a space free of both explicit and implicit discrimination and harassment where everyone feels safe, heard, and valued. The character of our employees is as important as their talent, and we're proud of the team and environment we're assembling as we grow. Place of Performance: CII George Sanders, Aguadilla Pueblo, Aguadilla P.R. 00603. The Executive Administrative Assistant Responsible for managing the CEO's administrative and organizational activities during a maternity leave coverage period. This role is critical to ensuring seamless executive operations, maintaining effective communication, documentation, and coordination across internal and external stakeholders. The ideal candidate will demonstrate discretion, professionalism, and strong organizational skills to manage multiple priorities efficiently. Responsibilities • Assist the CEO with confidential document drafting, review, and filing. • Coordinate travel arrangements including flights, accommodations, and logistics. • Organize and manage the CEO's calendar, meetings, and appointments. • Arrange corporate lunches, catering, and other hospitality logistics. • Maintain office supplies and perform food and beverage inventory management. • Make the planning and coordination of corporate events and team activities. • Prepare and track administrative documentation, reports, and expense records. • Liaise with vendors and service providers for administrative needs. • Draft correspondence, memos, and executive summaries for internal or external distribution. • Assist in preparing PowerPoint presentations or reports for internal meetings or client engagements. • Monitor project deliverables and assist in tracking deadlines and action items for the CEO. • Handle expense reports and assist with budget tracking related to executive activities. • Coordinate onboarding or logistical support for consultants, vendors, or visitors. • Maintain accurate filing systems (digital and physical) for confidential company records. • Perform other related administrative duties as assigned. Qualifications • Associate or Bachelor's degree preferred in Business Administration or a related field. • Proven experience in administrative support, executive assistance, or project coordination roles. • Strong organizational skills with the ability to multitask and prioritize effectively. • High attention to detail, discretion, and professionalism in handling confidential information. • Excellent written and verbal communication skills in English and Spanish. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Experience with calendar management tools, document management systems, and travel coordination. • Ability to work independently and collaboratively in a fast-paced environment. • Strong interpersonal skills and customer service orientation. • Proactive, adaptable, and capable of managing changing priorities with minimal supervision • Fully bilingual (English and Spanish) is R equired. Technical Skills • Proficiency in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams). • Experience with SharePoint, OneDrive, and other document management tools. • Familiarity with travel and expenses • Strong digital communication and scheduling capabilities. Working Conditions OFFICE POSITION - While performing the duties of this job, the employee is required to: • Sit or stand for extended periods; talk, hear, and use hands and fingers to operate a computer, telephone, and other office equipment. • Possess specific vision abilities required by this job, including close vision for computer work and reading documents. • Occasionally lift and/or move up to 10 pounds. • Work in a moderate noise environment (e.g., standard business office with computers, phones, and printers). • Maintain focus and productivity in a fast-paced environment with frequent interactions and shifting priorities. • Perform sedentary work involving sitting most of the time. Sedentary work entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. • This role is On-site and based in Aguadilla, Puerto Rico. We Are an Equal Opportunity Employer OcyonBio provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. If you want to challenge yourself, accelerate your career, and give new hope to patients, there is no better place than here with our Cell Therapy team. Full of incredible and dedicated team members, those working on CAR-T and other forms of Cell Therapy are transforming patients' lives through science. From studying individualized cell lines to making brand new discoveries, this bold and personal discipline allows you to grow your career while making a lasting impact on the field of medicine. Join us today. To learn more about us, please visit our website: ********************

Compensation Type Yearly Highgate Hotels Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. **************** Overview The Front Office Manager is responsible for ensuring the operation of the Guest Services,and Uniformed Services/Transportation in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy. Responsibilities Respond to all guests' requests, problems, complaints and/or accidents presented at the Front Desk or through reservations, comment cards, letters and/or phone calls, in an attentive, courteous and efficient manner. Follow up to ensure guest satisfaction. Motivate, coach, counsel and discipline all Guest Services personnel according to Highgate Hotel S.O.P.'s. Carry a cell phone at all times. Prepare and conduct all Guest Services interviews and follow hiring procedures according to Highgate Hotel S.O.P.'s. Develop employee morale and ensure training of Guest Services personnel. Maximize room revenue and occupancy by reviewing status daily. Analyze rate variance, monitor credit report and maintain close observation of daily house count. Monitor selling status of house daily, i.e. flash report, allowances, etc. Attend daily and monthly Rooms Merchandizing meetings. Participate in required M.O.D. program as scheduled. Review Guest Services staff's worked hours for payroll compilation and submit to Accounting on a timely basis. Prepare employee Schedule according to business forecast, payroll budget guidelines and productivity requirements. Ensure that no-show revenue is maximized through consistent and accurate billing. Maintain Highgate Hotel S.O.P.'s regarding Purchase Orders, vouchering of invoices and checkbook accounting. Ensure that Wage Progress, Productivity and the Ten Day Forecast are completed on a timely basis according to Highgate Hotel S.O.P.'s. Maintain a professional working relationship and promote open lines of communication with managers, employees and other departments. Work closely with Accounting on follow-up items, i.e., returned checks, rejected credit cards, employee discrepancies, etc. Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis, and simple programming. Monitor proper operation of the P.B.X. console and ensure that employees maintain Highgate Hotel S.O.P.'s in its use. Ensure staff greet and welcome all guests approaching the Front Desk in accordance with Highgate Hotel S.O.P.'s. Ensure implementation of all Highgate Hotel policies and house rules. Understand hospitality terms. Ensure sign off of all Service Standards by Position for Guest Services staff. Assist in preparation of revenue and occupancy forecasting. Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner. Must maintain constant communication with Housekeeping, Reservations and the Credit Manager. Operate radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department. Coordinate all aspects of the ongoing implementation of the Highgate Hotel philosophy of service. Ensure correct and accurate cash handling at the Front Desk. Follow and enforce all Highgate Hotel credit policies. Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests, managers and other employees. Maintain and monitor "Lost and Found" procedures and policies according to Highgate Hotel standards. Establish and maintain key control system. Ensure participation within department for monthly Highgate Hotel team meeting. Focus the Guest Services Department on their role in contributing to the Guest Service and audit scores. Monitor all V.I.P.'s, special guests and requests. Qualifications At least 5 years of progressive experience in a hotel or a related field; or a 2-year college degree and 3 or more years of related experience; or a 4-year college degree and at least 1 year of related experience. Supervisory experience required. Must be proficient in Windows, Company approved spreadsheets and word processing. Must have a valid driver's license from the applicable state. Long hours sometimes required. Light hours sometimes required. Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Maintain a warm and friendly demeanor at all times. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. Must be able to multitask and prioritize departmental functions to meet deadlines. Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. Attend all hotel required meetings and trainings. Participate in M.O.D. coverage as required. Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming, which include wearing nametags. Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives. Must be able to maintain confidentiality of information. Perform other duties as requested by management.

**Hi, we're HUB!** We are a leading North American insurance brokerage that provides employee benefits, business, and personal insurance products and services. Throughout our network we have more than 530+ offices and proudly ranked 5th among the world's largest insurance brokers with offices in USA, Canada, and Puerto Rico. HUB Puerto Rico, based in San Juan, is home to a team of over 130 dedicated professionals delivering tailored risk management solutions across Commercial Lines, Employee Benefits, Personal Lines, and more. We offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. When you partner with HUB International, you're at the center of a vast network of risk, insurance, employee benefits, retirement, and wealth management specialists. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. **The Opportunity** Join us today as a Client Executive Assistant! HUB PR's Client Executive Assistant works closely with the Account Executive to ensure top-tier service. CEA will partner with the Commercial Lines Account Executive to manage and service clients' insurance needs while actively engaging with insurance companies to ensure efficient solutions. Sense of urgency, attention to detail and to be customer oriented are essential to comply with our service standards. **A day in the life...** As a Client Executive Assistant that thrives in a fast-paced environment, that is self-motivated, inquisitive, well-organized, honest, and adaptable, key responsibilities include: + Timely addressing clients' inquiries + Keeping record of communications within HUB PR's Epic program + Assisting account executive in the renewal process + Following up with insurance companies to ensure pending matters are successfully resolved + Handling correspondence + Checking issued policies for accuracy + Assisting the clients with petitions (including certificates of insurance and vouchers) + Acting as liaison between HUB PR's internal departments and the clients to address client requests + Support on special projects **What you will need for success** + Associate or Bachelor's degree required + At least 1 year of relevant professional experience in the insurance industry + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) + Strong written and verbal communication skills + Bilingual fluency in English and Spanish + Experience with EPIC software is a plus **What will help you stand out!** + CISR Certified Insurance Service Representative) designation + CIC (Certified Insurance Counselor) designation **We are proud to offer...** + Health & Dental Insurance + 401K + Life Insurance + Birthday Date + Summer Fridays + Wellness Fridays + Development opportunities **Job Details** + Hybrid modality **EEO employer** HUB International lives and promotes diversity. Diversity, equity, inclusion, and belonging are guiding principles. We are proud to provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Department Account Management & Service Required Experience: 1-2 years of relevant experience Required Travel: No Travel Required Required Education: Associate degree (2-year degree) HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program (**************************************** We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team ********************************** . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Our associates celebrate lives. We celebrate our associates. Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. JOB RESPONSIBILITIES Accounting Function Oversight * Collections of all accounts receivable * Verifications and payments of all accounts payable invoices * Controls of receipt and deposit of cash payments received * Maintains petty cash account and disburses the same in accordance with company policies and procedures * Reconciliations of all accounts * Cash advance checks * Same Day Check requests * Bank deposits * Verifies/audits cash disbursement reports * Tracks Capital Expenditure Authorizations (CEAs) Operational Activities * Orders supplies for the office and completes inventory counts * Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets * Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments * Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation * Schedules incoming orders and drivers for the ambulate service * Completes various funeral/cemetery reports and files accurately * Supports Sales as necessary requiring an understanding of JD Powers * Assures compliance with all Company policies and procedures to include * Sarbanes Oxley (SOX) audit * Dignity University (DU) training * Interment Verification Training (IVT) audits * Day Sales Outstanding's (DSO) related to financial and administrative areas * Assists in preparing and/or overseeing all funeral/cemetery-related forms * Reviews time cards and administers corporate payroll policies and procedures * Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). * Ensures new associates receive new hire orientation * Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators * Maintains vehicle records/licenses * Processes expense reports * Updates General Price Lists (GPLs) * Manages all Alarm Systems (codes, working order, etc.) * Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed * Coordinates daily activities with business unit as well as other departments * Trains associates in the proper administration of policies and procedures * Services customers by interacting with families in a professional and compassionate manner * Maintains and updates customer records * Updates company website with current obituaries and ensures obituaries are placed in newspapers * Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations * Behaves in a supportive way to enrich the work environment * Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance * Performs other duties as assigned MINIMUM REQUIREMENTS Education * High school diploma, GED or completion of a diploma-training program at a college or technical school Experience * Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required Knowledge, Skills and Abilities * Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required * Excellent communication skills both orally and in writing * High level of compassion, integrity, and confidentiality * Problem solving skills * Ability to multi task and set priorities * Detail oriented * Must be flexible and able to function in a face-paced environment WORK CONDITIONS Work Environment * Professional Dress is required when in contact with families. Work Postures * Sitting continuously for many hours per day, up to 6 hours per day * Climbing stairs to access buildings frequently Physical Demands * Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage Work Hours * Working beyond "standard" hours as the need arises Postal Code: 00732 Category (Portal Searching): Operations Job Location: US-PR - Ponce

Job Description Elevate Your Career to Unparalleled Luxury: Executive Operations Assistant at Royal Isabela Are you a dynamic, bilingual professional with a passion for excellence and a talent for seamless operations? Do you thrive in a fast-paced, luxury environment where your organizational abilities and exceptional customer service skills make a tangible impact? If so, Royal Isabela invites you to join our team as an Executive Operations Assistant, a pivotal role supporting our General Manager in delivering an extraordinary guest experience. Imagine: Being a key player in our resort's daily operations, ensuring every detail reflects our commitment to unparalleled luxury. Orchestrating VIP guest experiences, from meticulously planned itineraries to flawless execution. Playing a crucial role in achieving and maintaining our prestigious 4-diamond certification, ensuring the highest standards of service and quality. Leading critical projects, from transformative remodels to emergency response coordination, showcasing your exceptional project management skills. Working directly with the General Manager, gaining invaluable experience and contributing to strategic initiatives. This isn't just a job; it's an opportunity to: Make a real difference: Your contributions will directly impact the guest experience and the resort's success. Grow professionally: Develop your skills in project management, customer service, and executive coordination within a luxury setting. Become part of a high-achieving team: Deliver outstanding guest experiences in a breathtaking setting. Be a leader: Help develop high-potential staff and support a productive work environment. We're seeking a candidate who: Is Fully Bilingual: Fluency in English and Spanish (oral and written) is essential. Has Proven Experience: A Bachelor's degree in international business or a related field, coupled with significant experience as an executive assistant or in a similar role. Is a Master of Organization: The ability to manage multiple tasks, prioritize effectively, and maintain meticulous attention to detail. Has a Customer-Centric Mindset: A passion for delivering exceptional customer service and resolving complex issues with grace and professionalism. Has Project Management Expertise: The ability to plan, execute, and monitor projects, ensuring timely and successful completion. Has Luxury Hospitality Insight: Knowledge of the luxury hospitality industry is highly preferred. Is Tech Savvy: Proficiency in Microsoft Office Suite and experience with project management, communication, CRM, and data analytics tools. Has Crisis Management Capabilities: The ability to assist in emergency response and maintain calm under pressure. Your responsibilities will include: Managing the General Manager's agenda and coordinating meetings. Responding to customer reviews and resolving guest complaints. Overseeing quality audits and ensuring compliance with industry standards. Coordinating VIP visits and special events. Supporting payroll processes and workforce relations. Managing purchase requisitions and budgetary compliance. Coordinating emergency response. Benefits: Competitive salary and comprehensive benefits package. Opportunities for professional growth and development. A dynamic and supportive work environment. The chance to be part of a world-class luxury resort. EEOC l Equal Opportunity Employer

Job Description The Office Manager for the Engineering Department provides critical administrative and operational support to the departmental leadership. This role serves as the central hub for the department, managing clerical duties, financial processes, and project coordination while acting as a key liaison with other hotel departments. This position is essential for maintaining the efficiency and organization of the back-of-house engineering function. Education & Experience • High school diploma or equivalent required; college coursework in Business Administration, Communications, or a related field preferred. • Minimum of 2-3 years of office management or administrative experience, preferably in a technical, engineering, or hospitality environment. • Fully bilingual (English and Spanish) with excellent written and verbal communication skills. • Must be proficient in company-approved software (MS Office/Google Workspace); ability to troubleshoot basic spreadsheet functions and PC issues. • Working knowledge of financial processes: executing purchase orders, maintaining departmental checkbooks, assisting with month-end closing, and reviewing financial statements for variances. • Experience with project coordination support, including scheduling, document organization, and meeting facilitation. Skills and Competencies • Strong organizational skills with the ability to manage multiple priorities in a dynamic environment. • Ability to serve as a liaison between technical staff, management, and external contacts with professionalism and tact. • A proactive, resourceful, and solutions-oriented mindset. Ability to troubleshoot minor IT issues, improve processes, and anticipate the needs of the engineering team with minimal supervision. • Ability to handle sensitive and confidential information (e.g., financial data, personnel matters, proprietary project details) with the highest degree of integrity. • Exceptional ability to prioritize, multitask, and manage time in a fast-paced environment. Proven skill in providing administrative support for projects, including timeline coordination, meeting management, and document organization. Physical Requirements • Long hours sometimes required. • Light work - Exerting up to 20 pounds of force occasionally, and/or 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. • Must be able to remain seated at a workstation for extended periods while working on a computer. Must also be able to move about the office environment frequently to access filing cabinets, office equipment, and interact with staff.

Hi, we're HUB! We are a leading North American insurance brokerage that provides employee benefits, business, and personal insurance products and services. Throughout our network we have more than 530+ offices and proudly ranked 5th among the world's largest insurance brokers with offices in USA, Canada, and Puerto Rico. HUB Puerto Rico, based in San Juan, is home to a team of over 130 dedicated professionals delivering tailored risk management solutions across Commercial Lines, Employee Benefits, Personal Lines, and more. We offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. When you partner with HUB International, you're at the center of a vast network of risk, insurance, employee benefits, retirement, and wealth management specialists. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. The Opportunity Join us today as a Client Executive Assistant! HUB PR's Client Executive Assistant works closely with the Account Executive to ensure top-tier service. CEA will partner with the Commercial Lines Account Executive to manage and service clients' insurance needs while actively engaging with insurance companies to ensure efficient solutions. Sense of urgency, attention to detail and to be customer oriented are essential to comply with our service standards. A day in the life… As a Client Executive Assistant that thrives in a fast-paced environment, that is self-motivated, inquisitive, well-organized, honest, and adaptable, key responsibilities include: Timely addressing clients' inquiries Keeping record of communications within HUB PR's Epic program Assisting account executive in the renewal process Following up with insurance companies to ensure pending matters are successfully resolved Handling correspondence Checking issued policies for accuracy Assisting the clients with petitions (including certificates of insurance and vouchers) Acting as liaison between HUB PR's internal departments and the clients to address client requests Support on special projects What you will need for success Associate or Bachelor's degree required At least 1 year of relevant professional experience in the insurance industry Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Strong written and verbal communication skills Bilingual fluency in English and Spanish Experience with EPIC software is a plus What will help you stand out! CISR Certified Insurance Service Representative) designation CIC (Certified Insurance Counselor) designation We are proud to offer… Health & Dental Insurance 401K Life Insurance Birthday Date Summer Fridays Wellness Fridays Development opportunities Job Details Hybrid modality EEO employer HUB International lives and promotes diversity. Diversity, equity, inclusion, and belonging are guiding principles. We are proud to provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Department Account Management & ServiceRequired Experience: 1-2 years of relevant experience Required Travel: No Travel RequiredRequired Education: Associate degree (2-year degree) HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team **********************************. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

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