Office manager/administrative assistant jobs in Colonie, NY

Job DescriptionBenefits: Health insurance Opportunity for advancement Paid time off Training & development **Job Title: Administrative Assistant to CEO and President Real Estate Development Firm** **Job Summary:** We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. **Key Responsibilities:** - Manage the CEO and Presidents calendars, scheduling meetings, appointments, with precision and flexibility. - Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes. - Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials. - Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism. - Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects. - Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans. - Support the CEO and President in preparing for board meetings, investor presentations, and industry events. - Manage expense reports, budgets, and reimbursements for executive activities. - Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups. - Assist with light research on market trends, zoning regulations, or potential development opportunities as needed. - Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. **Qualifications:** - Bachelors degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives. - Experience in real estate development, construction, or a related field is highly preferred. - Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting. - Proficiency in Microsoft Office Suite, Google and real estate tools - Strong written and verbal communication skills, with a professional and polished demeanor. - Ability to handle sensitive information with discretion and maintain confidentiality. - Quick learner with adaptability to shifting priorities and tight deadlines. - Knowledge of real estate development processes, terminology, or regulations is a plus. - High energy, initiative, and a problem-solving mindset.

Why Join Us? Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments Access opportunities for professional growth and continuing education. Work alongside a collaborative and compassionate team of experts dedicated to making a difference. Enjoy the convenience of multiple locations throughout the Capital Region. Contribute to groundbreaking clinical trials that shape the future of oncology care. Discover your career potential with a practice dedicated to excellence and innovation. Job Description: PAY RANGE: $24 - $31.25/hr SCOPE: Under direct supervision, provides administrative and secretarial support for the Practice President and/or other Executive Leaders. Supports and adheres to NYOH's Core Values, Compliance Program, to include the Code of Ethics and Business Standards. ESSSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support for special projects to include research, compiling data and the preparation of summary reports. May maintain employee personnel files in accordance with policies and procedures. Acts as a liaison with staff, physicians, and building management and other vendors to resolve problems related to facilities maintenance. Performs a variety of secretarial duties including administrative support for Practice President and other Executive Leaders including calendar management, making travel arrangements, expense report submissions, memos, e-mail, reports, filing and miscellaneous correspondence. Performs secretarial functions including sorting and distributing mail, ordering and maintaining inventory of printer and office supplies, including adding funds to postage meter. Coordinates weekly schedules, physician monthly on-call schedules and maintains monthly vacation/time-off and on-call accruals and holiday rotation and distributes inside and outside organization as appropriate. Answers telephone, takes messages, and screens and directs calls for administration in a professional manner. Composes, prepares, and proofreads correspondence, office memos and reports on computer and maintains confidentiality when . Designs and implements forms for use within the office by applying knowledge of software applications and updates as needed. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating a new filing system as needed. Maintains office and conference room calendar and schedules meetings and appointments as needed. Coordinates special projects and events as needed under the supervision of their manager. Other duties as assigned. MINIMUM QUALIFICATIONS: High School diploma or equivalent required, associates degree preferred. Minimum five years of administrative support experience required. Proficiency with computer systems including Microsoft (Outlook, Word, and Excel) . PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occasional lifting of up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

We are looking for detail-oriented, Part-Time, Office Manager to join our client's team outside of Schenectady, New York. In this long-term, contract to hire position, you will play a vital role in supporting certified payroll functions, assisting in accounts payable and accounts receivable management, and office administrative tasks. This is a great opportunity for an organized individual with hands-on experience in QuickBooks and bookkeeping to contribute to a collaborative work environment. Have experience working in the construction industry would be a huge plus! Responsibilities: - Maintain accurate financial records by entering data into QuickBooks and ensuring all transactions are properly recorded. - Assist in accounts payable and accounts receivable processes, ensuring timely and accurate payments and collections. - Provide payroll support, including processing weekly payroll using systems ADP and QuickBooks to manage certified payroll as required. - Assist with administrative tasks related to financial and office operations. - Monitor and verify financial data to ensure compliance with company policies and regulations. - Collaborate with team members to address and resolve any discrepancies in financial records. - Produce accurate financial reports and summaries as needed by the management team. - Maintain organized and up-to-date documentation for all financial transactions. Please reach out to Mary Christman or Gabrielle Maisonet at 518-462-1430 to learn more. We look forward to speaking with you! Requirements - Proven experience in bookkeeping with a strong understanding of financial principles and practices. - Proficiency in QuickBooks for data entry and financial management. - Knowledge of accounts payable (AP) and accounts receivable (AR) processes. - Experience with bank reconciliations to ensure accurate financial records. - Familiarity with payroll systems such as ADP and certified payroll processes. - Strong attention to detail and organizational skills. - Ability to manage multiple tasks and meet deadlines in a fast-paced environment. - Excellent communication and problem-solving abilities. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Front Office Manager - Comfort Inn & Suites - East Greenbush, Albany, NY Hourly Rate: $22 - $25/hour (based on the experience) Employment Type: Full-Time Join our team at Comfort Inn & Suites - East Greenbush, Albany, NY, where every guest experience matters. We are seeking a Front Desk Manager who is passionate about hospitality, leads by example, and is committed to delivering friendly, efficient, and professional service that represents the Choice Hotels brand with pride. About the Role: As our Front Desk Manager, you will oversee daily front office operations, ensuring that every guest receives a warm welcome and a smooth, efficient experience. You'll support and develop the front desk team, manage performance, and help create a positive and service-driven environment consistent with Choice Hotels standards. Key Responsibilities: * Supervise and support all front desk operations, including check-in, check-out, billing accuracy, and guest service functions. * Lead, train, motivate, coach, and schedule front desk agents to ensure optimal coverage and performance, and to provide exceptional guest service. * Handle guest complaints and resolve issues promptly and professionally. * Manage daily reports, room inventory, and front office communications. * Work closely with Housekeeping and Maintenance to ensure guest rooms and common areas meet quality expectations and guest satisfaction. * Maintain compliance with hotel policies, brand standards, and safety procedures. * Prepare and review daily reports, ensuring accuracy in financial and operational data. Qualifications: * Previous hotel front desk or hospitality management experience required (Choice Hotels experience a plus). * Strong leadership, communication, and problem-solving skills. * Proficiency in hotel property management systems (ChoiceADVANTAGE preferred). * Excellent organizational skills and attention to detail. * Availability to work flexible hours, including weekends and holidays. * A positive attitude with a genuine passion for guest satisfaction. Why Join Comfort Inn & Suites - East Greenbush, Albany, NY? * Competitive salary and growth opportunities within the Choice Hotels family. * Paid time off and employee recognition programs. * Supportive management and a welcoming, team-oriented culture. Apply Today! If you are a motivated hospitality professional ready to take the next step in your career, we'd love to hear from you! Apply today and submit your resume.

Who We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Office Manager Are you a natural leader with a passion for organization and patient care? We're looking for a proactive, friendly, and detail-driven Dental Office Manager to lead our office and keep our practice running smoothly. If you thrive in a fast-paced environment, love working with people, and have experience in dental administration-this is your opportunity to make a real impact. Help us deliver outstanding smiles while building a positive and efficient office culture! Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Qualifications: Experience in office management, preferably in a dental setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Performance-based bonus opportunities. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $62,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

Job DescriptionWho We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Office Manager Are you a natural leader with a passion for organization and patient care? We're looking for a proactive, friendly, and detail-driven Dental Office Manager to lead our office and keep our practice running smoothly. If you thrive in a fast-paced environment, love working with people, and have experience in dental administration-this is your opportunity to make a real impact. Help us deliver outstanding smiles while building a positive and efficient office culture! Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Qualifications: Experience in office management, preferably in a dental setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Performance-based bonus opportunities. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $62,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

We are looking for a member to join our team, to fill an entry level position that requires attention to detail surrounding documentation review and maintenance, and raw material quality inspections. Working in manufacturing or logistics is a plus, but not necessary. Office experience or secretarial experience is acceptable. This is a non-union, non-exempt hourly paid position with a schedule of M-F 8am to 5pm w/ 1-hour lunch. Responsibilities: Perform incoming packaging raw material inspections. Communicate new items, revisions, or issues found to all applicable departments. Assist with updating various documentations for Product Development dept. including but not limited to: Finished Product Specifications, New Product Forms, Kosher Submittals, ADK Coding doc, UPC doc... Perform taste tests for Product Development. Formalize results after compiling. Assist with organizing raw materials, documentation, general mail outs, etc. Assist with handling the Kosher program at ADK, including monthly audit visits with the Rabbi, submitting new kosher contracts, updating info in the website, requesting kosher certs from the flavor houses. Assist with handling the raw materials on hold and working on communicating issues with vendors and gaining disposition on materials. Updating the logs to document this information. Assist with scanning, saving and organizing docs to contribute to the departments organization and database. Assist with reviewing system updates and back up to audit the accuracy for system revisions and additions. Other duties as assigned. Requirements: Manage time well and ensure that all tasks are handled to completion and delivered before the deadline. Respond to more urgent issues or tasks with a swift manner. Strong attention to detail with an ability to communicate clearly Able to multi task daily Computer literate; MS Office (Word, Excel) Self-starter, accountable & able to work unsupervised Flexible w/ changes and revisions Ability to read and comprehend production schedules, spec sheets, kosher certs, daily activity reporting, taste test results etc. and perform duties required for each item Skill in practical application of mathematics and the ability to choose the right mathematical methods to solve a problem. Versed in Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, and Verbal Communication.

Branch Manager Reports to: Regional Vice President Salary: NE18 $55,000 - $100,000 + performance-based monthly and annual bonuses FLSA Status: Non-Exempt | Supervisory Role: Yes Why Join Us? At Trustco Bank, we're committed to fostering a supportive and inclusive workplace where our employees can grow their careers. We believe that our people are our greatest asset and consider our employees as family. We value each team member's contribution and offer a supportive, collaborative work environment. In this role, you'll have the opportunity to lead a talented team, make a positive impact in our community, and be rewarded for your success. We believe that investing in our employees means investing in the future of our company. As a valued team member, you will be eligible for a generous compensation and benefits package that includes: medical, dental and vision insurance, a health savings account with an annual employer contribution, a 401(k) retirement plan with generous employer match, paid time off plus 11 paid federal holidays, training and professional development programs, tuition reimbursement, reduced fees and rates on certain loan products, and much more! About the Branch Manager Role We're looking for a dynamic and results-driven Branch Manager to lead the daily operations of a full-service branch. In this role, you'll oversee all aspects of branch performance-from sales and customer service to lending, operations, and security. You'll inspire and coach your team, foster strong customer relationships, and drive growth through new business development, referrals, and client retention. The ideal candidate thrives in a leadership role, has a passion for delivering exceptional service, and can balance operational efficiency with strategic business growth. Key Responsibilities * Lead and manage all branch operations, ensuring exceptional customer service and operational excellence. * Develop new deposit, loan, and business opportunities while achieving branch sales and retention goals. * Build and promote the branch's identity, fostering a sales-driven and customer-focused culture. * Supervise, coach, and evaluate team members including Assistant Branch Managers, Head Teller, and Tellers. * Conduct staff training, regular team meetings, and performance reviews. * Effectively execute the selling of new products, services, promotions, and incentive programs to drive growth. * Originate residential, home equity, and installment loans. * Ensure compliance with all bank policies, procedures, and security protocols. * Handle complex customer requests and resolve escalated issues in person or by phone. * Approve significant transactions such as large check cashing, bank checks, and general ledger tickets. * Maintain branch appearance and uphold operational performance standards. * Report regularly to senior management on branch performance, opportunities, and challenges. This job description is not exhaustive; duties and responsibilities may change at any time with or without notice. Qualifications Required * High school diploma or equivalent. * Supervisory experience. * Strong customer service and cash-handling experience. * Excellent verbal communication and interpersonal skills in person, by phone, and via email. * Fluent in English; bilingual a plus * Strong organizational skills with the ability to manage multiple priorities. * Ability to work effectively in a collaborative team environment. * Willingness to participate in ongoing training and development. * Ability to lift 10-20 lbs., stand for extended periods. Preferred * Bachelor's degree. * Previous banking or financial services experience. Schedule Full-time position with hours aligned to branch operations: * Mon-Fri: 8:30 AM - 3:00 PM * Sat: 8:30 AM - 1:00 PM (rotating schedule) * Sun: Closed Employees may need to remain 15-30 minutes after closing. Occasional evening and weekend work may be required. This includes attending networking events, visiting local businesses/real estate offices, open houses, etc. Occasional travel for training, meetings, or branch support. Equal Employment Opportunity Statement: Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. This includes, but is not limited to, the following: * Hiring, placement, upgrading, transfer, demotion or promotion * Recruitment, advertising or solicitation for employment * Treatment during employment * Rates of pay or other forms of compensation * Selection for training, including apprenticeship * Layoff or termination It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.

Job DescriptionBookkeeper & Office Manager Capital Regional Pharmacy Services (CRPS) Capital Regional Pharmacy Services is seeking a highly organized, detail-driven Bookkeeper & Office Manager to support our growing operations. This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and can confidently manage financial workflows and day-to-day office operations across multiple business entities within our organization. Key Responsibilities1. Bookkeeping & Financial Management Manage the books for multiple organizations under CRPS. Record and reconcile daily transactions in accounting systems (e.g., QuickBooks). Process accounts payable and accounts receivable in a timely manner. Track credits, write-offs, vendor payments, and employee reimbursements. Assist with payroll data review, benefits invoices, and financial corrections as needed. Prepare monthly, quarterly, and annual financial reports for leadership. Support year-end close, audit preparation, and coordination with external accountants. 2. Billing & Revenue Cycle Support Oversee billing workflows for various service lines. Monitor outstanding balances and follow up on aged invoices. Ensure proper documentation for billing reconciliation. Coordinate with internal teams to verify charges, payments, and remittances. 3. Office Management & Operations Manage purchasing of office supplies, pharmacy supplies, and administrative materials. Maintain vendor relationships, negotiate pricing, and track purchase orders. Oversee general office organization, equipment maintenance, and facility needs. 4. Reporting & Administrative Support Prepare scheduled and ad-hoc reports for leadership and operations teams. Maintain organized digital and physical filing systems. Assist with compliance documentation, licensing records, and administrative audits. Support special projects and cross-department initiatives as needed. QualificationsRequired Proven experience in bookkeeping, office management, or a similar administrative role. Strong understanding of accounting principles. Proficiency with QuickBooks, Excel/Google Sheets, and cloud-based systems. Excellent attention to detail and accuracy. Strong organizational skills. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Strong communication skills and a professional presence. Preferred Experience in healthcare, pharmacy, or multi-entity organizations. Familiarity with billing workflows, AP/AR processes, and vendor management. Ability to generate financial reports and perform basic trend analysis. Core Competencies Attention to Detail: Ensures accuracy in all financial and administrative tasks. Time Management: Effectively prioritizes responsibilities to meet deadlines. Accountability: Takes ownership of responsibilities and delivers consistent results. Confidentiality: Manages sensitive financial and personnel data responsibly. Problem-Solving: Identifies issues proactively and recommends solutions. Compensation & Benefits Competitive salary based on experience Medical, Dental, and Vision benefits (if applicable) PTO and paid holidays Professional development opportunities Supportive, team-focused work environment

We are looking for a member to join our team, to fill an entry level position that requires attention to detail surrounding documentation review and maintenance, and raw material quality inspections. Working in manufacturing or logistics is a plus, but not necessary. Office experience or secretarial experience is acceptable. This is a non-union, non-exempt hourly paid position with a schedule of M-F 8am to 5pm w/ 1-hour lunch. Responsibilities: Perform incoming packaging raw material inspections. Communicate new items, revisions, or issues found to all applicable departments. Assist with updating various documentations for Product Development dept. including but not limited to: Finished Product Specifications, New Product Forms, Kosher Submittals, ADK Coding doc, UPC doc... Perform taste tests for Product Development. Formalize results after compiling. Assist with organizing raw materials, documentation, general mail outs, etc. Assist with handling the Kosher program at ADK, including monthly audit visits with the Rabbi, submitting new kosher contracts, updating info in the website, requesting kosher certs from the flavor houses. Assist with handling the raw materials on hold and working on communicating issues with vendors and gaining disposition on materials. Updating the logs to document this information. Assist with scanning, saving and organizing docs to contribute to the departments organization and database. Assist with reviewing system updates and back up to audit the accuracy for system revisions and additions. Other duties as assigned. Requirements: Manage time well and ensure that all tasks are handled to completion and delivered before the deadline. Respond to more urgent issues or tasks with a swift manner. Strong attention to detail with an ability to communicate clearly Able to multi task daily Computer literate; MS Office (Word, Excel) Self-starter, accountable & able to work unsupervised Flexible w/ changes and revisions Ability to read and comprehend production schedules, spec sheets, kosher certs, daily activity reporting, taste test results etc. and perform duties required for each item Skill in practical application of mathematics and the ability to choose the right mathematical methods to solve a problem. Versed in Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, and Verbal Communication.

Job Description is $19.00 - $20.00 hourly If you are organized, have an eye for detail, enjoy juggling numerous tasks, and have excellent customer service skills, then this may be the job for you! This position will provide administrative support to QSAC's Offices at our NEW Garden City location opening soon or our Queens Village location. Job Responsibilities Administration & Reception Will welcome and admit visitors and greet students and families, while maintaining appropriate security procedures (visitor log book, Time card swipes, etc.) Perform administrative duties such as filing, faxing, ordering supplies Maintain paper and computer files Calendar management, create and edit Microsoft Office documents, as requested Will respond to and transfer all in-coming calls and take messages in a professional manner and route calls as necessary Perform other duties as assigned by supervisors and/or senior management Qualifications & Work Experience Bachelor's degree highly preferred or related administrative experience required 1-2 years customer service/office experience is highly preferred Punctuality and regular attendance is expected Maintain individual /family confidentiality Commitment to company values and adherence to policies is essential Excellent customer service skills are required Ability to juggle multiple tasks with flexibility Dependability and flexibility is expected Excellent interpersonal skills are required Working knowledge Microsoft Office is required Mission QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills Benefits QSAC benefits are some of the best and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. Competitive salary Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff) Medical can be as low as $1 dollar per paycheck ( for FT staff) Generous Paid Time Off policy (for full time staff) Start with 24 days annually Group Life Insurance and Long Term Disability (for FT staff) Flexible Spending Accounts (for FT staff) Pre-Tax Commuter Benefits 403(b) Retirement with Employer Discretionary Match (for FT staff) Opportunities for career advancement Qualifications are subject to change in accordance with government regulations. Qualifications are subject to change in accordance with government regulations. QSAC is an Equal Opportunity Employer (EOE) Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To easily apply: Please email us at *************

Job Details Albany, NY Full-Time $18.50 - $20.67 Hourly None DayJoin Our Mission The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner. Description Job Responsibilities • Responsible for ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying • Responsible for administrative duties including but not limited to greeting guests, maintain visitor sign in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, upload documents to agency intranet, data entry, edit and proofread documents. • Processes and submits invoices including calling vendors for information and electronic submission; submits check requests. Submit expenses to finance. • Research and registers staff for trainings. Assists with set up for trainings and teambuilding activities including gathering and distributing documentation. • Acts as a liaison with landlords for office space issues and arranging for office space for trainings and meetings. Coordinate food. • Assist with hiring paperwork including hiring packets for prospective applicants and new hire paperwork. Arrange for and distribute keys to new staff. Job Requirements • Minimum of High School diploma/GED required (prefer bachelor's degree) • 1 plus years of experience preferred but will take any level of experience. • Administrative, customer services, or human services experience is a plus but not required. • Must have a Valid Driver's License with acceptable driving history to the Agency. • Ability to work with economically and culturally diverse population. • Skills: excellent written and oral communication skills including data entry skills. Equal Opportunity Employer Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law. We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures. As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Administrative Secretary - Employment Services FLSA: Non-Exempt Reports To: Director of Employment Services and Industrial Operations Physical Requirements: Normal office environment Hours of Work: Full Time, 40 hours a week. Monday - Friday Pay Range: $16.81- $22.92 Job Summary: Administrative Secretary performs a variety of administrative and clerical duties to support to the Director of Employment Services, our departmental managers and employees while assisting in daily needs of the employment service department regarding general administrative activities. Ensures submission of and tracks all supporting documentation of billing documents, communicating any concerns to the Director. This position also covers the agency's main switchboard mornings from 8 a.m. - 12 p.m. Job Qualifications: High school diploma/GED with 2 years clerical experience or Associates degree Experience and proficiency with MS Office (Word, Excel, Outlook, PowerPoint) Excellent organizational and communication skills Must be able to read, write and speak the English language. Major Responsibilities: Complete necessary administrative duties for the Directors of Employment Services & Industrial Operations such as maintaining electronic calendars, establishing/monitoring appointments, preparing meeting agendas, taking meeting minutes. Monitor and reconciling timecards within Kronos as requested for department managers Responsible for tracking, cross checking and distribution of billing documents. Maintains billing tracking system and follows up as required. Generate and monitor E-reqs and work orders as needed or requested Process and distribute mailings, assist with filing and record keeping. Act as Liberty Receptionist as requested. Attend trainings as required and/or needed. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liberty reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice. A candidate's rate of pay is based upon a consideration of several factors which may vary based upon the position. These factors may include education, prior work experience, licenses, certifications and labor markets. In addition to your pay, Liberty cares about you and invests in you as a team member, so that you can take care of yourself and your family. Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves.

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions - we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story Requirements Responsibilities l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:30AM-3:30PM Benefits Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship. $18-20/hour during first three monthes, will increase after probationary period.

Department/Unit: Risk Management Work Shift: Day (United States of America) Salary Range: $40,495.10 - $52,643.64 The Administrative Support Associate (ASA) VII is a full-time position working in Risk Management. We are looking for a responsible Administrative Support Associate to provide customer service, to perform a variety of administrative/clerical tasks, and to perform duties assigned by the Risk Manager of the workers compensation program. Duties include providing support and interfacing with managers and employees, assisting in daily office needs, monitoring and routing telephone. The ideal candidate must demonstrate excellent oral and written communication skills, effectively gather and interpret information, and be able to organize their work using tools, like internal databases, MS Word, Excel, Outlook, and office equipment. Technical oversight of the office is managed by the Administrative Support Associate, such as ordering office supplies and repairs for equipment, keeping the office well-equipped and stocked. We are seeking a professional, friendly, and energetic individual who thrives in their work environment and enjoys interacting with others and has a team player mentality. A successful Administrative Support Associate should ensure the efficient and smooth day-to-day operation of the department and manage work assignments in a timely and acceptable manner. Administrative Responsibilities: * Welcome and greet visitors when presenting to the risk management department * Provide general support to all departmental staff * Act as the point of contact for internal and external visitors * Answer and direct phone calls * Organize files and documents * Write and distribute emails, letters, faxes, and forms * Schedule meetings, internal and external to the office * Office supplies - monitor stock and reorders * General office support - Service Now/IT/Maintenance/Security * Maintain the departmental on-call schedule * Maintain the departmental Conference Room schedule * Mail distribution * Errand delivery to off-sites * Invoice approvals and Workday Entry/Payment inquiry follow-up Insurance Responsibilities: * Review, code, and input Employee Occurrence Reports * Follow up with managers on return-to-work status * File claims with insurance carrier * Maintain Workers' Comp files - scan and attach files to electronic claims * Review Workers' Comp invoices - request occurrence reports/issue denial letters * Communicate with medical providers regarding WC billing matters Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Job DescriptionAt South Shore Chrysler Dodge Jeep Ram, we are committed to an environment where the customer is always treated with respect and dignity. Our employees are our most valuable resource and growth is encouraged through diligence, teamwork & consistency. Above all, there is the highest standard of honesty and integrity when conducting business. If you have an interest in automotive and a desire to develop a career in the industry, apply today! This position will be responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements as well as addressing tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, and year-end audit preparation and managing the office staff. Automotive Office Manager Job Benefits: We provide a positive, professional work environment and believe in employee development through training and advancement from within. Our team members enjoy terrific benefits which include: Medical, Dental and Vision Plan Benefits.Supplemental offerings include Life, Accident, CriticalCare, ShortTerm Disability and Cancer.401(k) Plan.Paid Vacation.Job Type: Full-time Responsibilities:* Costing Deals.* Review general ledger for accuracy and prepare financial statements.* Daily & Monthly reports.* Reconciliations.* Handle Customer service and problems.* Maintain an effective cash management system.* Set up effective and comprehensive inventory controls.* Working with office staff to ensure timely completion of assigned tasks.* Train new and existing personnel.* Preparing a daily cash report.* Setting up and maintain accruals for expenses.* Running and reviewing expense trend reports monthly. Qualifications:* Must have 3-5 years of stable employment history.* Must be organized and demonstrate excellent accounting ability.* Must have excellent communication skills.* Excellent computer skills and solid knowledge of CDK.

Reports to: Administrative Team Type: Full-time Margaux is a modern footwear brand born in New York City, dedicated to creating beautifully made shoes designed to carry women through every step of their lives. Rooted in craftsmanship, timeless design, and exceptional comfort, our mission is to redefine how women experience style-one pair at a time. We're a growing, dynamic team passionate about thoughtful design, meaningful storytelling, and connecting with women who share our belief that style and comfort should never be at odds. About the Role We're seeking an Office Manager / Executive Admin to coordinate office activities and operations at our New York HQ while providing high-level administrative support to executive management. What You'll Do Office Management Direct office activities and functions to maintain efficiency and compliance with company policies. Assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. Oversee telephone services, email correspondence, package receiving, and mail distribution. Maintain office supplies inventory and orders supplies as needed. Maintain records, documentation, and files for the office. Assist with special events planning for the office. Assist in maintaining a professional and organized office environment for the team. Serve as a main point of contact for office logistics and meeting coordination. Welcome visitors to the office as needed. Executive Assistance Manage executive calendars, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings. Assist with incoming and outgoing communications on behalf of executive management. Coordinate travel arrangements and reservations for executive management as needed. Independently create well-organized, grammatically correct memos and reports for distribution to members of various departments. Use various software applications such as spreadsheets, relational databases, statistical packages, expense management, and graphics packages to assemble, manipulate, and/or format data and/or reports. Serve as liaison between executive and other departments within the organization. General Tasks Maintain the highest level of confidentiality. Prioritize and manage multiple projects simultaneously with little or no supervision. Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area. Perform other duties as assigned. Who You Are Associate degree or equivalent experience required; Bachelor's degree preferred Three years or more experience as an administrative assistant in a fast-paced setting, preferably with executive assistant experience Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook Working knowledge of digital calendar software, such as Google Calendar Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties Strong attention to detail and organizational skills Excellent interpersonal, oral, and written communication skills Excellent writing, proofreading, and editing skills Passionate about Margaux's mission, aesthetic, and customer What We Offer Unlimited Paid Time Off (PTO) policy so you can rest and recharge Health, dental, and vision insurance 401(k) Employee discount on all Margaux products A close-knit, mission-driven team culture Pay range: Compensation for this role will be $67,000 To Apply: Please submit your resume and a short cover letter highlighting your administrative and executive support experience.

Full-time Description E-Marketing Administrative Assistant DEPARTMENT: Marketing REPORTS TO: VP, Marketing Director SUPERVISES: None GRADE: 8 FLSA: Non-Exempt PAY RANGE: $19 - $21 per hour commensurate with education and experience POSITION SUMMARY: The E-Marketing Administrative Assistant is responsible for the monthly research and processing of the Bank's Loyalty Program. This position will also assist with Accounts Payable and other marketing projects as needed, including the Bank's referral program. Requirements EDUCATION & EXPERIENCE: High school diploma or equivalent required Excellent organizational and time management skills with a proven ability to meet deadlines Excellent interpersonal and communication skills both verbal and written Strong analytical and math skills Experience with Microsoft Office applications, including Excel, Word and Outlook Minimum of 1 year of general clerical, administrative or marketing support experience preferred Ability to work independently and as part of a team Experience with accounts payable systems preferred MAJOR DUTIES & RESPONSIBILITIES: Marketing: Input data and monitor tracking of the Loyalty Program files, including maintenance in the Core system and GreeneRewards. Responsible for ongoing program maintenance (ie. closed accounts, debit card changes, etc). Research and confirm account information for Loyalty Program and GreeneRewards, and troubleshoot customer issues. Serve as primary liaison for internal stakeholders and customers regarding Loyalty Program and GreeneRewards. Prepare and audit monthly transmission files. Monitor, track, and assist with referral program, including but not limited to the GreeneRewards piece. Monitor and track marketing/promotional lists and results (ie. email opt-in list, 1099 tracking, etc). Assist Marketing team with general duties, including but not limited to distributing promotional materials and employee items, research, and mailings. Assist with preparation for, and participate in, various internal and external Bank events and promotions. Other duties as assigned Accounts Payable: · Scan and input invoices, including classing them and ensuring appropriate approval is obtained. · Reconcile Visa Account. · Serve as primary Accounts Payable employee for Charitable Foundation checks. · Serve as backup to other Accounts Payable team members. · Research Accounts Payable items as necessary. · Work with Finance Team on Accounts Payable related items as necessary. · Other Accounts Payable duties as assigned. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. COMPLIANCE STATEMENTS: EQUAL EMPLOYMENT OPPORTUNITY Bank of Greene County is an equal opportunity employer. We provide equal employment opportunity in all employment-related matters, including hiring, training, promotion, compensation, benefits, transfers and other personnel actions, without regard to race (including traits historically associated with race), color, national origin, age, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, disability, genetic information, predisposition and carrier status, military or veteran status, marital and familial status, the status of being a victim of domestic violence, employee's or a dependent's reproductive health decision making (including, but not limited to, a decision to use or access a particular drug, device or medical service), known relationship or association with any member of a protected class, and any other characteristic protected by applicable law. BANK SECRECY ACT (BSA) Before assuming any duties, each employee will be trained in the proper filing and logging procedures for large currency transactions and the sale of monetary instruments. Each employee will immediately report suspicious currency transactions or activity to their immediate supervisor or the BSA Officer. All employees will become familiar with how their customers handle their accounts and will report any transactions that are not within the normal activities of the customer. The employee will be trained in compliance with the BSA, USA PATRIOT ACT and associated laws and regulations under the Bank's Compliance Program as it pertains to his or her job functions. Employees are expected to meet all compliance requirements as stated within the Bank's BSA/AML/CIP/OFAC Program. Failure to meet these compliance standards may adversely affect performance appraisals and may result in disciplinary action up to and including termination. Employee's compliance violations may result in termination, individual fines, and possible imprisonment. Salary Description 19 - 21 per/hr