Office manager/administrative assistant jobs in Des Plaines, IL - 313 jobs

About the Company PCS is one of the largest high net worth managing general underwriters in the market today. With a sole focus on families with $5m or more in assets, PCS provides complex insurance policies for individuals with complex needs. Private Client Select offers property and casualty personal insurance solutions and risk management services that meet the unique and complex needs of High-Net-Worth clients. We understand their passions and are committed to preserving the life that they have built. PCS employs approximately five hundred staff members. The company has offices in New York, NY, St. Petersburg, FL, and Schaumburg, IL. PCS has a geographically diverse workforce and supports hybrid and remote business-based flexibility. This role is considered hybrid; the expectation is four days' presence in the Schaumburg, IL office with one day optional remote. About the Position PCS is seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our Schaumburg, Illinois office. This role is responsible for ensuring a professional, efficient, and well-functioning workplace while supporting employees and business operations. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fully on-site environment. This role requires physical presence in the Schaumburg office four days per week. Key Responsibilities: Office Operations & Facilities Management Oversee daily office operations to ensure a smooth, efficient, and professional workplace. Manage office supplies, inventory, equipment, and vendor relationships. Coordinate office maintenance, repairs, and facilities-related needs. Serve as the primary point of contact with building management and external vendors. Support the development, implementation, and enforcement of office policies and procedures. Coordinate office mail, shipping, deliveries, and visitor/guest logistics as needed. Support occasional administrative tasks including manager expense organization, invoice tracking, and ad hoc office-related projects. Meeting & Event Planning Serve as the primary on-site point person for coordinating large meetings, leadership visits, trainings, and office-wide events. Manage meeting logistics including conference room scheduling, room setup, AV/Zoom readiness, catering coordination, and day-of support. Train staff on office reservation tools and ensure conference rooms remain organized, stocked, and meeting-ready. Employee & Workplace Support Act as an on-site resource for employees regarding office-related needs and questions. Coordinate onboarding logistics for new hires in the Schaumburg office. Partner with HR/leadership on scheduling interviews and other appointments as well as workplace initiatives as needed. Support a positive, inclusive, and professional workplace culture. Project & Event Coordination Assist with planning and coordinating office meetings, team events, company activities. Manage office-related projects, ensuring timely execution and follow-through. Support company-wide initiatives related to workplace operations and engagement. Compliance & Confidentiality Handle confidential and sensitive information with discretion and professionalism. Ensure compliance with company policies, safety standards, and applicable regulations. Maintain a clean, organized, and compliant office environment. Required Skills, Knowledge, and Education 5+ years of experience in office management, facilities management, or a related role. Bachelor's degree in Business Administration, Management, or a related field preferred. Strong organizational and time-management skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams or Google Workspace. Strong problem-solving skills with a proactive, solutions-oriented mindset. High level of professionalism, integrity, and discretion. Applicants must be legally authorized to work in the United States and must not require employment-based visa sponsorship now or in the future. Equal Employment Opportunity Policy PCS values and is fully committed to diversity and inclusion. It is the policy of PCS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, nation of origin, race, religion, sexual orientation, gender identity, or veteran status.

INSPRY Solutions has teamed up with a mid-size law firm, located downtown Chicago, who is in search of a Secretarial Manager. The ideal candidate will come with several years of experience managing a mid to large size team of legal assistants and have 5+ years overall experience working with law firms. This role will also require someone who comes with recent experience working in IP law. Please note that this role will operate on a hybrid schedule, 3 days/week onsite. Job Responsibilities: Team Leadership & Supervision: Lead, mentor, and manage a team of 13 legal assistants, ensuring efficient workflows and high-quality output. Provide regular feedback, conduct performance evaluations, and facilitate professional development opportunities. Foster a collaborative and positive team environment, promoting open communication and continuous improvement. Providing training to new and existing personnel Resource Allocation & Scheduling: Oversee task distribution and ensure workload balance across the team. Manage staffing schedules and assign tasks based on individual strengths, skills, and capacity. Monitor and adjust team resources to meet deadlines and client expectations effectively. Workflow & Process Management: Develop and implement streamlined workflows and processes for legal assistant tasks, ensuring compliance with firm standards and client requirements. Monitor the progress of legal research, document preparation, and filing tasks, ensuring accuracy and timeliness. Identify areas for process improvement and implement best practices to increase efficiency. Client & Case Management Support: Coordinate with attorneys and clients to ensure all legal documents, filings, and research are completed accurately and on time. Assist with case management, ensuring the legal assistants support all aspects of Intellectual Property (IP) work including patent, trademark, and copyright matters. Handle confidential and sensitive information with discretion and in compliance with firm policies. Quality Control & Compliance: Ensure all legal documents and filings meet the highest standards of accuracy and professionalism. Oversee compliance with internal and external regulatory requirements, including IP filing standards and deadlines. Conduct regular audits of team output to maintain consistent quality and efficiency. Job Requirements: Must have 2+ years of experience managing a team of legal assistants Must have 5+ years working with law firms Experience with IP law is required Must have a Bachelors Degree or applicable experience in lieu of the degree Must be willing to commute downtown Chicago 3 days/week

Are you an administrative professional who has strong technical and organizations skills and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule? Our client location in the northern suburbs (Northbrook area) is looking to add a strong office manager that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously. About the company: Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as an office manager. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors. Key Responsibilities: Assist in the planning and coordination of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

The ISSCR is seeking a highly organized, trustworthy, and detail-oriented part-time executive assistant to support the CEO. This role requires someone local to the area for occasional in-person check-ins, alongside remote work. Responsibilities include managing the CEO's calendar, scheduling meetings, resolving scheduling conflicts, and following up with internal and external contacts to ensure smooth day-to-day operations. We are looking for a proactive partner who takes initiative, values accountability, and brings structure and reliability to their work. Prior experience providing executive-level administrative support is preferred. The ISSCR is an employer that values integrity, collaboration, and a supportive working environment. If you'd like to bring your organizational strengths to a mission-driven team, we invite you to apply.

We're seeking a proactive and organized Office Services Manager to oversee our Office Services and Reception teams in our Chicago facility. This role ensures the smooth operation of day-to-day office logistics, vendor management, and shipping services across the organization. The ideal candidate will thrive in a fast-paced environment, have excellent attention to detail, be flexible, and demonstrate strong customer service and leadership skills. This role will manage a team of three and will report to our Director of Security. ________________________________________ Key Responsibilities * Lead and manage the Office Services and Reception teams, providing training, support, and performance feedback and evaluations. * Oversee the timekeeping, attendance, and scheduling. * Serve as the main liaison with key vendors including FedEx, UPS, USPS, and other office service providers. * Coordinate incoming and outgoing mail, packages, and shipments to ensure timely and accurate delivery. * Manage all shipping logistics for company events, candy shows, marketing promotions, and holiday shipments - meeting critical deadlines and quality standards. * Oversee procurement and inventory management of office and shipping supplies, ensuring adequate stock levels and cost efficiency. * Process and track departmental invoices, reconcile expenses, and support budgeting efforts. * Maintain relationships with various office and plant departments and other vendors as needed. * Collaborate with cross-functional teams (Marketing, HR, Finance, and Shipping) to support event logistics, promotional mailings, and office needs. * Monitor and ensure adherence to company policies, safety procedures, and shipping regulations. * Identify opportunities for process improvements and implement best practices for efficiency. ________________________________________ Qualifications * Associate or Bachelor's degree in Business Administration, Operations, or related field preferred. * 3-5 years of experience in office services, facilities, or operations management; prior team leadership experience strongly preferred. * Strong organizational, problem-solving, and communication skills. * Experience managing vendor relationships and service contracts. * Proficiency with Microsoft Office Suite (Excel, Outlook, Word) and shipping software (FedEx Ship Manager, UPS WorldShip, etc.). * Demonstrated ability to meet tight deadlines and manage multiple priorities. * Customer-focused mindset with strong interpersonal and collaboration skills. Physical Requirements * Ability to lift and move packages up to 40 pounds. * Must be able to stand, walk, and bend as needed during shipping and receiving activities. * May occasionally be required to work extended hours during peak shipping periods or special events. ________________________________________ Why You'll Love Working Here * Collaborative and supportive work culture. * Opportunities to make an impact across multiple departments. * Competitive compensation and comprehensive benefits. Pay: From $80,000.00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Work Location: In person

We are seeking a highly motivated, detail‑oriented Office Manager to lead operations at our Chicago office - ensuring it runs smoothly, safely, and with an atmosphere that inspires our people every day. This is more than just a facilities role: it's a chance to be the driving force behind a vibrant, welcoming workplace culture while supporting executives and enhancing the employee experience. Key Responsibilities Champion a safe, compliant, and sustainable workspace by upholding health and safety regulations and proactively addressing facilities needs. Elevate the office environment through creative ideas and collaboration with employees, fostering a workspace that's welcoming, functional, and inspiring. Provide executive support to the Chairman and CEO, including seamless onsite and virtual meeting setup, troubleshooting technology, and ensuring flawless execution. Plan and deliver engaging office events and wellness initiatives that reflect our culture and values. Manage grocery and catering deliveries to align with our health and wellness goals. Create a warm, personalized experience for visitors from the moment they arrive. Maintain and optimize office equipment, cultivate vendor relationships, and coordinate timely deliveries and services. Lead space planning initiatives, ensuring resources are allocated efficiently and creatively. Keep our café area stocked, organized, and visually appealing. Troubleshoot AV issues throughout the office and manage AV for Townhalls and other large events. Partner with Chicago brokerage firms to source and secure new office space when needed. Support legal teams in lease negotiations and agreements as required. Manage the Chicago office budget, driving efficiency and cost optimization. Coordinate with internal and external stakeholders such as brokers, landlords, and property managers. Identify opportunities to increase value with suppliers and vendors. Collaborate closely with IT and AV teams on office improvements and technical needs. Monitor and analyze space utilization, proactively resolving capacity issues and defining meaningful metrics. Minimum Requirements Bachelor's degree in Real Estate, Finance, Business Administration, or related field. 8-10 years of office management experience, ideally within a dynamic corporate setting. Proficiency in real estate databases and research tools. Strong AV/technology capabilities. Strong analytical and quantitative skills, including financial modeling and data analysis. Full‑time, onsite role - Monday to Friday. Typical hours: Arrival between 7:00-9:00 a.m., departure between 3:30-5:30 p.m. Preferred Requirements Current AI knowledge and utilization Aeris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status. As part of our hiring process, Aeris may conduct background checks to verify the information provided in your application and assess your suitability for the role. The scope and type of checks will comply with the applicable laws and regulations of the country where the position is based. Additional detail will be provided via the formal application process. The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may also be modified in the future. An employee's position within the salary range will be based on several factors including, but not limited to: relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. Aeris also offers a comprehensive package of benefits including paid time off, medical / dental / vision insurance, and 401(k) to eligible employees. #LI-Onsite

Sauk Valley Community College(SVCC), a comprehensive institution nestled in a picturesque rural setting, invites applications for the position of Assistant to the President and Board of Trustees. Located in rural northwestern Illinois along the scenic Rock River, SVCC is situated between the cities of Dixon and Sterling, placing it just one hour from Rockford and the Quad Cities, and two hours west of Chicago. The College provides a robust benefits package, including comprehensive health insurance (medical, dental, and vision), life insurance, tuition reimbursement, tuition waivers, and participation in the State Universities Retirement System (SURS). For complete details, please visit our benefits page at*********************************************************** Examples of Duties FUNCTION OF THE JOB: The Assistant to the President and Board of Trustees provides a high level of support and acts as a liaison between the President's Office, the College's Board of Trustees, students, faculty, and staff, and the public, including State agencies and elected officials. They use enhanced communication, teamwork, operations of the College, considerable discretion, and independent judgment in facilitating the operations of the President's Office, and are frequently involved in handling matters of a highly confidential nature. This role offers a intentional balance of campus presence and flexibility. Beyond the core on-campus days, you'll work directly with the President to design a custom schedule and location plan that is mutually agreeable. On-campus days occur every Tuesday and the fourth Monday of each month. The fourth Monday of each month requires evening hours. DUTIES AND RESPONSIBILITIES * Serves as confidential assistant to the President and Board of Trustees. * Monitors and coordinates Sauk's community liaisons. * Serves as the assistant to the Board of Trustees and provides support including, but not limited to, preparing the Board meeting agenda and packet, placing the Board materials on the College website, ensuring timely delivery of monthly Board packets to Board members, and assisting Board members with responsibilities involved with State organizations. * Serves as the recording secretary for the Board of Trustees: takes minutes of all Board meetings, facilitates the audio recording of closed session meetings, and maintains records in accordance with State statutes. * Performs other duties, including posting all legal notices for the Board of Trustees, acting as the College liaison between the Board and the public, and keeping the Board Policy Manual updated on the College website. * Serves as the Local Election Official for the Board of Trustees elections, and ensures compliance with State election laws. * Serves as the Open Meetings Act Officer for the College. * Serves as an active member of the President's Cabinet; serves on various committees; and participates in internal community service. * Organizes and manages the activities of the President's Office, including coordinating meetings and processing of financial records, travel, and communication between College employees, students, the Foundation, and the Board of Trustees. * Interacts with internal and external executives, community leaders, and legislative officials. * Assumes leadership on projects assigned by the President, including, but not limited to, the Multi- Chamber Business After Hours, the annual College holiday party, and assisting with planning Fall and Spring kick-offs. * Represents the President's Office positively by disseminating information and resolving problems diplomatically and professionally. * Records the President's Cabinet weekly meetings and assists the President in agenda preparation. * Interviews, hires, trains, supervises, and evaluates work-study students as needed. * Seeks professional development for continuous learning. * Assumes all other reasonable and professional duties and responsibilities as assigned by the President or the Board of Trustees. Typical Qualifications Associate's degree is required or equivalent education and experience. Strong communication and interpersonal skills that include understanding general marketing and social media, professionalism, confidentiality, and a positive attitude are required. Three years of experience in a similar position strongly preferred. Supplemental Information ESSENTIAL FUNCTIONS: * Must understand and support the mission of the community college. * Must be able to handle discreet and sensitive issues and maintain confidentiality. * Must have strong skills in customer service and possess excellent verbal and written communication skills, including social media. * Must have the ability to work under pressure and organize multiple assignments, exercising independent judgment. * Must be able to establish and maintain effective relationships with co-workers and other individuals. * Must be highly organized and able to coordinate events. * Must be able to interpret rules, regulations, policies, and procedures. * Must have the ability to connect with people within and outside of the College. * Must be able to work in a safe and alert manner. PERSONAL INTERACTION: Frequent contact is made with all levels of College personnel, students, Board of Trustees, ICCB, ICCTA, State legislators, outside organizations, and the general public. SUPERVISION EXERCISED: Administrative and functional supervision is exercised over designated College work-study students.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Job DescriptionState Farm Agency, located in Elmhurst, IL has an immediate opening for a full-time, Licensed Insurance Office Manager. As an Office Manager you will support our agency to continually achieve its goals. You will empower our team by implementing and supporting office policies and consistently ensuring excellent and mutually beneficial customer experiences. We seek a detail-oriented professional with stellar customer service and collaboration skills to support our agency and community by promoting State Farm products and services. Property & Casualty, and Life and Health Insurance License required If this sounds like you, please submit your resume and we will follow up with the next steps. What we provide Base pay Paid time off (personal and vacation) Valuable experience Growth potential/Opportunity for advancement within my office Qualifications: Experience with insurance sales and service Excellent communication skills - written, verbal, and listening. Highly organized and detail-oriented Experience in managing customer service preferred. Proactive in problem-solving Able to work in and manage a team environment. Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment. Property and Casualty License required. Life and Health License required.

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Who Are We? Prolaio believes that continuous learning and collaboration can make a significant difference in how heart care is administered. We are creating smarter ways to address heart disease and heart risks by integrating a connected platform enabled by smart data science to help patients access the care and attention that will inform better treatments and outcomes We envision a future where care teams and hospitals can be more effective, the healthcare system can be more efficient, and patients have a better care experience and more fulfilling lives. This is precision cardiology, and we know it's within reach. What Will You Do? The Overview Prolaio is looking to bring on a Executive Assistant and Office Manager who will provide high-level administrative and operational support to the General Manager and Executive Leadership Team at Prolaio. This role is responsible for ensuring the smooth coordination of schedules, travel, and internal communication, while also contributing to a well-run, collaborative office environment. They will serve as a central point of coordination across teams, helping to improve efficiency and support leadership focus in a fast-moving startup. This role is essential to the day-to-day functioning of the company and plays a key part in enabling Prolaio's mission to improve heart care through precision cardiology and will be based in the Chicago office. The Specifics Executive Support: Provide comprehensive administrative support to the General Manager and Prolaio's Executive Team, including proactive calendar management, travel coordination, meeting preparation, and correspondence. Additionally, offer onsite support to other executives during interoffice visits and assist Directors attending onsite Board meetings Communication Management: Act as the primary contact for internal and external communications for the General Manager & Executive Leaders, ensuring efficiency and discretion. Meeting Coordination: Schedule and organize meetings, presentations, and events, ensuring smooth execution. Project Assistance: Track and support key projects, ensuring deadlines are met and deliverables are completed. Document Preparation: Draft and proofread presentations, reports, and correspondence, ensuring quality and accuracy. Relationship Management: Build positive relationships with stakeholders, acting as a liaison between the General Manager & ELT, and other departments. Operational Support: Assist with board meetings, financial updates, and other executive functions. Financial & Expense Management: Assist with the submission, tracking, and reconciliation of executive reimbursements, invoices, and other expense-related matters, ensuring timely and accurate processing in line with company policies. General Office Support: Handle site-related administrative needs, manage office tasks, including supplies, maintenance, and on-site issues. Office Culture: Contribute to a positive, collaborative office environment and support cultural initiatives. Flexible Support: Jump in to assist with tasks beyond EA responsibilities, contributing as needed. Why Prolaio? Impactful Work: You will join in the fight against heart failure (HF) and hypertrophic cardiomyopathy (HCM) with the goal of extending and saving the lives of our patients while also being at the forefront of changing the healthcare industry through technology. Innovative Environment: You will be part of an organization doing something that's never been done before. Professional Growth: You will join a growing team and have a substantial impact on our daily and future operations with the opportunity to continuously learn and grow. Collaborative Team: You will be part of a team of collaborative, curious, and committed individuals focused on the collective good, inclusiveness, scientific excellence, and advancing digital health for cardiology. Who You Are? 10+ years of experience in an executive assistant role, providing high-level support to senior leadership (C-suite executives preferred). Strong proficiency in Google Suite and Microsoft Office and other relevant software tools. Excellent written and verbal communication skills. Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment. Experience in supporting executives in finance, technology, or similar industries is a plus. A proven track record of taking initiative and delivering results with minimal supervision. Why You'll Love Working Here Meaningful Compensation: Competitive salary, performance bonus, and equity so you can share in what we build. Great Health Coverage: Medical, dental, and vision plans with multiple options and strong company contributions. Flexible Spending Perks: HSA, FSA, commuter benefits, and a $1,200 annual Lifestyle Spending Account to support wellness, commuting, family needs, and more. Time to Recharge: Generous paid time off, sick leave, and company holidays. Family-First Benefits: Paid parental leave, caregiver leave, and support for growing families. Security & Peace of Mind: Company-paid life insurance and short- and long-term disability coverage. Plan for the Future: 401(k) plan to help you build long-term financial security. Care When You Need It: Easy access to telehealth and optional supplemental coverage for life's unexpected moments. Starting Salary is at $100,000.00 (Exact Compensation may vary based on skills, experience, and location) Prolaio is an Equal Opportunity Employer (EOE) that welcomes and encourages all applicants to apply regardless of age, race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, disability, veteran status, marital or parental status, ancestry, citizenship status, pregnancy or other reasons prohibited by law.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Department: Temp Center Salary/Grade: TMP/01 Academic Office Manager CTD Academic Summer Camp at Northwestern University Academic Office Managers (AOMs) provide administrative support to the Academic Directors (ADs) and to CTD administrative staff. AOMs help manage the day-to-day activities for the academic office of the summer program. Tasks include, but are not limited to, staffing the academic office, family and student communication, attendance tracking and verification, running errands, word processing, data collection, arranging and coordinating field trips, planning for and purchasing staff meals, assisting with student evaluations, and other clerical tasks. Employment Dates and Compensation * Full-time, on-campus work: June 12 - August 7, 2026; Sunday, June 28 and July 19 required * Hours: Monday - Friday, 7:30am to 4pm; daily one-hour unpaid break * Salary: $19.50 per hour; 37.5 hours per week max Qualifications * Exceptional organizational, communication, and customer service skills; detail orientation and ability to solve problems creatively. * Office or project management experience required. * Must be flexible and have a positive attitude while working in a fast-paced environment. * Computer proficiency and experience with cloud-based computing is required. * Must be able to traverse distances of at least one mile with or without accommodation. * Must have a valid U.S. driver's license. * Must be able to lift 40 + lbs. General Responsibilities * Manage daily communications regarding meetings and notifications regarding student, staff, scheduling, and academic issues. * Be knowledgeable of administrative policies and NU procedures that must be implemented in the summer program office. * Accurately track purchases and receipts, maintain accurate financial records; communicate regularly with Summer Program Coordinator regarding requests, purchases, and budgets. * Provide front-of-house hospitality and customer service to internal and external program stakeholders. * In coordination with the Supply Manager, deliver and pick up needed supplies from external classroom sites as needed. * In coordination with Technology Coordinator, manage and troubleshoot technology/hardware requests and scheduling. * Assist with preparations for the program and distribution of class and staff lists and other program materials. * Organize and schedule academic field trips, staff meal purchasing, and transportation requests. * Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code. * Assist CTD administrative staff and ADs in preparing for instructional staff training. * Triage student health supports to identify necessary care for students who aren't feeling well. * Oversee procedures for and accurately record student attendance. * Assume program-related responsibilities as reasonably requested by CTD directors and administrators. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices. Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes. The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghou's headquarters office. This position serves as a trusted partner to firm leadership and as the primary, visible point of contact at the front desk, exercising sound judgment and initiative to ensure a professional, welcoming, and well-run office environment.We'll trust you to: Executive & Leadership Support Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations. Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness. Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism. Prepare presentations, documents, reports, and materials for internal and external use. Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries. Monitor and manage expenses, reimbursements, and invoices in accordance with company policies. Conduct research and gather information to support decision-making as requested. Maintain confidentiality and professionalism when handling sensitive or confidential information. Office Management & Front Desk Operations Serve as the primary, in-office presence at the front desk, acting as a visible and professional representative of the firm. Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests. Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times. Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed. Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate. Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed. Events, Meetings & Coordination Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics. Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions. Support firm-wide initiatives and special projects as assigned. You'll need to have: Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment. Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously. High level of professionalism, discretion, and comfort handling confidential information. Proactive, resourceful, and able to anticipate needs and take initiative independently. Strong attention to detail and commitment to accuracy. Excellent verbal and written communication skills. Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred. Demonstrated executive presence and ability to represent the firm with professionalism and confidence. Positive, collaborative approach with the ability to work effectively across teams and with firm leadership. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the role. Duties and responsibilities may change, or new ones may be assigned at any time with or without notice. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Beghou, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $80,000 to $85,000. We are currently unable to consider candidates who require, or will require in the future, sponsorship for work authorization . Applicants must be authorized to work in the US on a permanent and ongoing basis without the need for current or future employer-sponsored work authorization. At Beghou, you'll join a highly collaborative, values-driven team where technical excellence, analytical rigor, and personal growth converge. Whether you're passionate about AI innovation, building commercialization strategies, or shaping the next generation of data-first solutions in life sciences, this is a place to make an impact! Compensation and Benefits:Beghou Consulting offers a competitive compensation package and a full complement of benefits, including the following: Health & Wellness We provide comprehensive medical, dental, and vision insurance, as well as life & AD&D coverage, disability insurance, and a Lifestyle Wellness Account to help you feel your best. Work-Life Balance Our generous PTO, company holidays, and paid parental & bonding leave help you recharge and be present where it matters most. With a flexible hybrid work policy, you'll enjoy the balance of in-person collaboration and remote flexibility. Financial Wellness We invest in your future with a 401(k) and employer match, tax-free commuter, health, and childcare accounts, and performance bonuses. You'll also receive a monthly phone stipend and access to an employee discount program. Growth & Giving Back Through mentorship, training, and tuition reimbursement, we help you grow your career while supporting causes you care about with a charitable donation match. Culture & Values Collaboration, innovation, and inclusion define us. Here, you'll join a community that values your ideas and celebrates your impact. Equal Opportunity Employer We are committed to fostering an inclusive company culture that respects and promotes diverse backgrounds and points of view. We seek candidates who will add to our culture and support the company's vision of a diverse, equitable, inclusive, and collaborative workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. We are proud to be an equal-opportunity employer. If you are excited about this role but do not meet 100% of the qualifications listed, we still encourage you to apply. You may be just the right candidate for this or other roles. Must be legally authorized to work in the United States.

Job Description Dental Office Manager | Perfect Smiles Beverly | Full Time Perfect Smiles Beverly is seeking a motivated and experienced Dental Office Manager to lead our team and support the growth of our current and future dental offices at our Beverly location. We're looking for someone who is confident, organized, and passionate about developing a strong, high-performing team. Key Responsibilities: Oversee daily office operations and staff scheduling Present treatment plans and support case acceptance Lead, support, and supervise the front desk and administrative team Ensure smooth patient flow and an exceptional patient experience Manage billing, insurance claims, and collections Track office performance metrics and identify areas for improvement Collaborate closely with the clinical team to support efficient care Assist with hiring, onboarding, and training new team members Maintain compliance with OSHA, HIPAA, and all regulatory standards Help implement systems that improve workflow and elevate patient care Requirements: 1+ year of dental experience 3+ years of management experience Strong leadership, communication, and organizational skills Ability to multitask and maintain a positive, solutions-focused attitude Hours: Monday - Friday: 9:00 AM - 5:00 PM One Saturday per month If you're a driven leader who's ready to make an impact and grow with a supportive, patient-focused practice, apply today and join the Perfect Smiles Beverly team!

Job Description At BH Garage Door, we are a leading garage door general contracting company with a strong reputation for servicing residential and commercial customers across Illinois. With over a decade of experience, we pride ourselves on our commitment to quality workmanship, customer satisfaction, and employee development. Our team is dedicated to providing top-notch service, and we are currently looking for a skilled, experienced manager to join our growing family. You'll be the operational backbone of the company-supporting technicians in the field, dispatching and coordinating schedules, managing invoices and estimates, and ensuring every job is handled with precision and professionalism. If you thrive in a fast-paced service environment, enjoy problem-solving, and take pride in keeping operations organized and on track, this role is for you. Key Responsibilities: Schedule and dispatch technicians efficiently to maximize productivity and response time Support field technicians with job details, invoices, photos, and job close-outs Ensure all jobs are accurately documented and properly closed in the system Coordinate with suppliers, track material orders, and monitor lead times Assist with payments, deposits, and basic office administration Act as a communication hub between customers, technicians, and management Help maintain smooth daily workflows and high operational standards Qualifications: Previous experience in office management, dispatching, or a service-based business (Required) High school diploma or equivalent; additional education in office administration is a plus. Strong organizational, multitasking, and communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office software. Comfortable using scheduling software, email, and phone systems Detail-oriented, reliable, and highly professional Ability to work collaboratively in a team environment and build positive relationships. Ability to stay calm, focused, and solution-oriented in a fast-moving environment Attention to detail and a commitment to maintaining accurate records. What We Offer: Competitive salary Comprehensive benefits package Ongoing training and professional development opportunities. A supportive and collaborative work environment. Benefits: We offer employees Medical, Dental, and Vision insurance PTO 401k up to 3% match Opportunities for growth

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services. Trusted all over the world, SGS is a market leader because we put 100% passion, pride and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential. Oversee and support administrative duties in the office and ensure the office is running smoothly and efficiently Manage supplier and vendor contracts Communicate and interface with employees, contractors, and clients Maintain inventory of office supplies and equipment Provide support and assistance to managers and leadership on various projects Receive and process all invoices Assist with the onboarding process for new hires Provide support to reception and marketing team Plan and execute social events, team-building activities, and culture events throughout the year Perform other duties as assigned Qualifications Associate Degree or equivalent combination of education and experience required 5+ years of relevant experience or office management Must be highly organized, detail oriented, resourceful, and quick learner Strong time management and organizational skills with an ability to multi-task when faced with competing priorities Strong technical and communication skills Outstanding communication and analytical skills Flexible, perceptive, and able to work in a dynamic environment Proven ability to lead and take initiative Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Department: Temp Center Salary/Grade: TMP/01 Academic Office Manager, Part-Time CTD Academic Summer Camp at Northwestern University Academic Office Managers (AOMs) provide administrative support to the Academic Directors (ADs) and to CTD administrative staff. AOMs help manage the day-to-day activities for the academic office of the summer program. Tasks include, but are not limited to, staffing the academic office, family and student communication, attendance tracking and verification, running errands, word processing, data collection, arranging and coordinating field trips, planning for and purchasing staff meals, assisting with student evaluations, and other clerical tasks. Employment Dates and Compensation * Part-Time, on-campus work: June 12 - August 7, 2026 * Hours: Monday - Friday, 7:30am to 4pm; daily one-hour unpaid break * Salary: $19.50 per hour; 20 hours per week max Qualifications * Office or project management experience required. * Exceptional organizational, communication, and customer service skills; detail orientation and ability to solve problems creatively. * Must be flexible and have a positive attitude while working in a fast-paced environment. * Computer proficiency and experience with cloud-based computing is required. * Must be able to lift 40 + lbs. * Must have a valid U.S. driver's license. * Must be able to traverse distances of at least one mile with or without accommodation. General Responsibilities * Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code. * Be knowledgeable of administrative policies and NU procedures that must be implemented in the summer program office. * Assist CTD administrative staff and ADs in preparing for instructional staff training. * Assist with preparations for the program and distribution of class and staff lists and other program materials. * Organize and schedule academic field trips, staff meal purchasing, and transportation requests. * Provide front-of-house hospitality and customer service to internal and external program stakeholders. * Triage student health supports to identify necessary care for students who aren't feeling well. * Manage daily communications regarding meetings and notifications regarding student, staff, scheduling, and academic issues. * Accurately track purchases and receipts, maintain accurate financial records; communicate regularly with Summer Program Coordinator regarding requests, purchases, and budgets. * Assume program-related responsibilities as reasonably requested by CTD directors and administrators. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.