Office manager/administrative assistant jobs in Fishers, IN

Madison Millwork Inc is a provider of high-quality building materials, located in Anderson, Indiana, United States. The company operates out of 707 Jackson St and is committed to delivering exceptional products and services to meet the needs of its clients. Madison Millwork has a strong presence in the building materials industry and values reliability, quality, and customer satisfaction. The company is dedicated to supporting the success of construction and renovation projects in the local community and beyond. Role Description This is a full-time, on-site role located in Anderson, IN, for a Sales/Office Staff position at Madison Millwork. The responsibilities include managing office operations, supporting customer inquiries, assisting with administrative tasks, coordinating communication, and maintaining accurate financial records. The Sales/Office Staff will also provide excellent customer service while ensuring smooth day-to-day office functionality. Qualifications Strong Communication and Customer Service skills, with the ability to interact professionally with customers and team members. Proficiency in Administrative Assistance and Office Administration for effectively managing daily operations and office tasks. Basic knowledge of Accounting and financial record-keeping is preferred. Strong organizational skills and attention to detail. Proficiency in office software tools, such as word processing, spreadsheets, and email platforms. Ability to work in a team-oriented environment and support multiple business functions. High school diploma or equivalent; additional education or certification in relevant fields is a plus.

Creating Peace of Mind by Pioneering Safety and Security At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world. Sr Executive Administrative Assistant-Carmel, IN (Onsite) Qualified candidates must be legally authorized to be employed in the United States. The company does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this employment position. Allegion is seeking a Senior Executive Administrative Assistant. Success in this role involves developing a strong strategic partnership with the senior leaders, attorneys, paralegals, and other Executive Assistants to support fluctuating day-to-day business and operational needs. An essential part of meeting expectations for this role is displaying high attention to detail, organization and process as well as being able to act without guidance in a complex, global company utilizing exceptional time management skills, professionalism, discretion, and confidentiality. This role reports directly to the Senior Vice President and General Counsel and provides matrixed support to the Chief Information Officer as . What You Will Do: Proactively monitor calendars for the General Counsel and Chief Information Officer as needed to keep the leaders on time, resolve scheduling conflicts, and recognize and track critical issues requiring attention or action. Schedule and organize global, complex activities such as meetings, travel, conferences, and department activities. Create and maintain complex spreadsheets and presentation documents in support of corporate reporting/record-keeping requirements, i.e., financial reports, long range plan, organizational leadership reviews, performance evaluations, etc. Establish and maintain a comprehensive filing system for the department to ensure retention of reliable/current data and easy information retrieval. Act as a liaison with other departments, including high-level executives, to ensure the timely and effective communication/coordination of information and schedules. Work independently and within a team on, and at times manage, special non-recurring and ongoing projects. Participate in the design, compilation and dissemination of correspondence, memos, presentations, reports, charts, graphs, business plans, and proposals as well as proofreading/editing this information to ensure complete accuracy, clarity and professional presentation of the final product. Support financial oversight activities including expense report processing, invoice review/processing, and travel reimbursements. Provide support to collect data/facts, summarize information into report form, and research/advise on alternative solutions. Provide expense reporting and project support to the Legal Leadership Team and their extended team members and collaborate with other executive leadership team members' support staff. Responsibilities will range from complex and detailed executive support to anticipating and supporting the daily needs of the Senior Vice President and General Counsel and Chief Information Officer as needed. Provide general administrative support to the internal attorneys as needed. Assist in the support of the legal department's workflow process and procedures Provide vendor management support by coordinating with external vendors and law firms for invoice management. Become proficient in Legal Tracker (spend and legal matter management software) Maintain and organize legal documents, to support the attorneys in ensuring accurate and up-to-date records Assist in administrative preparation for legal document filings and correspondence What You Need to Succeed: 10+ years executive administrative assistant, required Prior experience in a large corporate environment or legal business unit, preferred Associate degree preferred Strong executive presence Strong communication skills, both verbal and written Highly intuitive and self-guided problem solver that can be effective with little direction Demonstrated track record of interacting with executive leaders, and outside contacts in a courteous, professional, and discreet manner Ability to organize and prioritize tasks and assignments Ability to manage confidential information in a seasoned professional manner Detail-oriented and diligent work ethic with the ability to work cohesively with others Ability to work effectively and accurately under pressure with tight time frames A high level of motivation and initiative with appropriate follow through; ability to multitask and manage daily tasks with minimal supervision in a team-centric environment Able to be agile and flexible with their availability to support business needs as appropriate Proficient with all Microsoft applications including but not limited to Concur, Outlook, Teams, Excel, Word, and PowerPoint Minimal travel may arise and will be less than 5% Why Work for Us? Allegion is a Great Place to Grow your Career if: You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there's plenty of room to make an impact. As our values state, “this is your business, run with it”. You're looking for a company that will invest in your professional development. As we grow, we want you to grow with us. You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work! You want to work for an award-winning company that invests in its people. Allegion is proud to be a recipient of the Gallup Exceptional Workplace Award for the second year in a row, recognizing our commitment to employee engagement, strengths-based development, and unlocking human potential. What You'll Get from Us: Health, dental and vision insurance coverage, helping you “be safe, be healthy”. A commitment to your future with a 401K plan, offering a 6% company match and no vesting period Tuition Reimbursement Competitive PTO Employee Discounts through Perks at Work Community involvement and opportunities to give back so you can “serve others, not yourself” Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching Apply Today! Join our team of experts today and help us make tomorrow's world a safer place! Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this role but your past experience doesn't align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role. #LI-TB1 #LI-Onsite We Celebrate Who We Are! Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we're required to, but because it's the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team. © Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370 Allegion is an equal opportunity and affirmative action employer

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Description Are you looking for an opportunity that recognizes your efforts and compensates you for the hard work you do? Do you have a caring spirit? Do you want to have the ability to increase your income? If you are motivated to learn, a dependable self-starter, that works well in a fast-paced environment and is comfortable communicating with customers, this is your opportunity for a rewarding career with excellent income and growth potential! We are looking for a self-starting personality that has the mindset of a winner! Here at the DuShawn Tunstall Agency - Farmers Insurance, we are an award-winning agency in the Indiana market. We can give you the tools to grow your income and begin your career in the insurance world! Benefits Annual Base Salary + Commission + Bonus Opportunities Mon-Fri Schedule Hands on Training Career Growth Opportunities Flexible Schedule Responsibilities Develop insurance proposals, makes sales presentations, and closes sales. Be involved in the community. Develop ongoing networking relationships with Real Estate Agents, Mortgage Lenders, Title Companies, etc. Be outstanding at relationship building. Maintain client relationships with follow up phone calls. Use lead management systems. Prospect for new business by following sales leads generated from referrals, networking, marketing, and lead databases. Uphold the wants and needs of your customers. Requirements Possess a genuine willingness to learn, be intuitive, resourceful, and coachable. Possess an upbeat, positive, and enthusiastic attitude. Create relationships with prospects and clientele. Proficiency to multi-task, follow-thru, and follow-up. Leadership. Excellent Communication/interpersonal skills. Confident, self-starter who works well independently. Driven and goal-oriented individual. Ability to tactfully handle stressful and difficult situations. Be capable of handling customer rejection.

We are looking for a bright individual with organizational and time management skills who would love to learn and grow with a customer service driven company! In addition to daily operations focus such as filing and answering the phones, our Office Manager will use analytical thinking and industry expertise to streamline processes and elevate our company to a higher level of excellence. Great hours! Beautiful downtown office! Relaxed work atmosphere! Free employee parking! Paid time off! Performance based raises! Qualifications Microsoft Operating Systems. Microsoft Office. Excellent Phone Voice. Highly organized. Task focused.

About Tendercare: Tendercare Home Health Services is a leading provider of compassionate, patient-centered care across Indiana. We are committed to excellence, love, and integrity, supporting our staff as they make a positive impact in the lives of our patients and their families. Job Summary: This requisition is for non-clinical office positions within Tendercare, which support the daily operations of our agency. These roles may include responsibilities such as scheduling, data entry, billing, payroll, and general administrative support. Duties will vary based on department needs. Please Note: This posting is used for multiple non-clinical office positions at Tendercare. Specific job duties and requirements will be reviewed during the interview process.

Benefits: Company parties Free food & snacks Free uniforms Paid time off Training & development As a Customer Service Representative, you are a key member of the team and represent Molly Maid on support calls. You are responsible for handling service requests and customer complaints. Exemplifying our code of values, you show respect and courtesy to all customers and employees. You are self-motivated, energetic, and enjoy helping people. You are driven to provide the highest level of customer service and satisfaction and able to effectively manage a variety of situations on a day-to-day basis. Specific Responsibilities: Receive incoming calls in professional and courteous manner Schedule estimates & cleans Perform marketing functions to sell additional work and earn business Return customer calls, respond to customer complaints, and resolve breakage issues Perform administrative functions including data entry, payment processing, and supply inventory Assist with personnel management, including hiring and recruiting functions Perform other duties as needed which may include cross-training in related positions Job Requirements: Minimum two years admin experience Strong written and verbal communication skills Detail-oriented with strong data entry skills Positive Attitude Team player who can work independently Benefits: Benefits package varies by location We are actively interviewing for this position - Apply today and our hiring manager will follow-up! Compensation: $17.00 - $20.00 per hour When you put on a Molly Maid uniform, you become part of a family-a team of people committed to excellent customer service and passionate about giving families the joy of a cleaned home and the relief from needing to do it themselves. Working for our franchise owners means they'll take care of you the way they take care of their own family and friends. Because Molly Maid is not just a company that focuses on expertly cleaning homes, it's a company that focuses on people, and creating a work culture of respect, integrity, and fun is just as important as serving our customers. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Molly Maid franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Property Description The Alexander, Autograph Collection is a contemporary and upscale hotel located in the vibrant city of Indianapolis, Indiana, offering an exciting and dynamic work environment. As a job applicant, joining the team at The Alexander means being part of a distinctive hotel known for its modern design, exceptional service, and prime location in the city's downtown arts and cultural district. The hotel offers a range of employment opportunities, from guest services to food and beverage, providing a diverse and rewarding career path. The Alexander, Autograph Collection is committed to creating a guest-centric work culture that values teamwork, innovation, and outstanding guest experiences. Employees can expect to work in a stylish and energetic environment, where they can showcase their skills, grow their career, and be part of a team that delivers exceptional service to guests. Joining the team at The Alexander, Autograph Collection presents a unique opportunity to be part of a dynamic hotel that is at the forefront of Indianapolis' hospitality scene. Overview Join our team as a Front Office Manager and make a difference in our guests' experiences! We are seeking a driven and enthusiastic individual to lead our front desk operations, ensuring top-notch customer service and efficient daily operations. As a Front Office Manager, you will have the opportunity to oversee a team of front desk agents and work closely with other departments to create a seamless guest experience. You will manage human resources functions including recruiting, selection, orientation, training, coaching, performance reviews, recognition programs, maintain a skilled and motivated workforce. If you are passionate about hospitality and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity! Qualifications 2+ years of experience in hotel front desk management/supervisory operations or related field Strong leadership and management skills Excellent communication and interpersonal skills Read, write and speak English fluently Proficient in hotel management software and Microsoft Office Detail-oriented and able to multi-task effectively Customer service oriented and committed to providing exceptional guest experiences Computer experience required. Proficient in Opera PMS, Micros & Microsoft Office Prior cash handling experience necessary Ability to work flexible hours, including weekends and holidays as needed Benefits Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families. Multiple Tiers of Medical Coverage Dental & Vision Coverage 24/7 Teledoc service Free Maintenance Medications Pet Insurance Hotel Discounts Tuition Reimbursement Paid Time Off (vacation, sick, bereavement, and Holidays). 401K Match Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other. EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.

Job DescriptionDescription: Who We Are Acumera is now Scale Computing! Scale Computing is a global leader in edge computing, hyperconverged infrastructure, and managed networking solutions. We deliver innovative, secure, and scalable technology that powers critical operations worldwide. About the Role Scale Computing is searching for an Office Manager to be the heartbeat of our Indianapolis office. This role blends traditional office coordination with a local People Operations presence, ensuring our team feels supported, connected, and engaged. You'll be the friendly face that greets visitors and teammates, the behind-the-scenes organizer who keeps the office running smoothly, and the culture-builder who makes the workplace fun and welcoming. From stocking the break room and coordinating weekly lunches, to planning events and rolling out holiday décor, you'll help make the office a place people look forward to coming to. This is a full time, 5 days per week on-site position-perfect for someone who's organized, people-oriented, and loves creating a positive employee experience. What You'll Do Serve as the friendly, go-to presence for our Indianapolis office team Support project management for the upcoming Indianapolis office move, assisting with planning, communication, and coordination between teams and vendors Welcome new hires and assist with smooth onboarding and offboarding Keep the office stocked with snacks, beverages, and supplies Coordinate weekly office lunches, events, and holiday décor Act as a point of contact for building management and vendors Assist People Operations with local HR initiatives and employee engagement activities Jump in to support projects and office needs as they arise Requirements: What We're Looking For: A people person who's approachable, upbeat, and a great communicator Highly organized multitasker who enjoys juggling different projects Comfortable with Google Workspace, Slack, and quick to learn new tools 0-2 years of customer service, office coordination, or HR support experience (bonus points for both!) Must be available to work on-site in Indianapolis, Indiana Perks of Scale Computing Health benefits starting on the first of the month following date of hire Casual dress code Fully stocked break room Paid company holidays Discretionary time off policy Flexible work environment and an opportunity to grow as we grow Scale Computing is an equal-opportunity employer. All final candidates will be subject to a pre-employment background check.

Job Summary: The Manager of Office Administration is responsible for managing administrative operations for your Ice Miller office location. This individual must thrive in a fast-paced environment with time-sensitive materials and must consistently maintain a high level of confidentiality. The role includes overseeing administrative staff, coordinating office operations and events, managing vendor relationships, and ensuring alignment with Firm-wide initiatives and standards. ***Salary in the range of $100,000 - $135,000 dependent on location and experience level*** Essential Job Duties: Lead all aspects of office operations for your Ice Miller office location, including developing and managing office and project budgets. Manage, coach, and develop Legal Services Assistants (LSAs) in your office location, ensuring performance standards are met and development goals are achieved. Leverage BigHand to organize, assess, and assign LSA assignments and work to ensure optimal workflow and workload balance. Oversee space planning, including office moves and office/desk assignments. Manage and plan office-wide events, team outings, and all-office meetings. Serve as the primary liaison with on-site services vendors, ensuring quality and efficiency. Conduct performance reviews and handle personnel matters for Legal Services team in your office location. Collaborate with department leaders and remain informed about Firm initiatives and changes. Identify operational needs and lead process improvements across Legal Services functions. Ensure compliance with office practices and procedures, addressing concerns and documenting actions as necessary. Communicate key Firm updates and procedural changes to Legal Services team. Support an inclusive, respectful, and collaborative workplace culture Minimum Requirements: 3-5 years of management experience in a law firm environment. Bachelor's degree or equivalent experience. Strong organizational and project management skills. Excellent written and verbal communication skills. Proven ability to coach, develop, and lead a team. Strong problem-solving and negotiation abilities. Experience fostering an inclusive and collaborative environment. Ability to perform all essential job duties as outlined. Other Requirements: The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equipment Operated: This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment. Physical Requirements: While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear. Mental Requirements: Ability to communicate effectively, verbally and in writing, with a diverse group of people. Work Environment: While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate. The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided. Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential. Candidates must have permanent authorization to work in the United States. Ice Miller LLP is an Equal Opportunity Employer.

We began with a single vision shared between 10 brothers. Originally, we opened our doors as Sunshine Grounds Care in 1987. As time passed and more brothers joined in the project, it became a widely recognized brand built on the principles of excellent workmanship, customer satisfaction, and real care. We abide by the simple values outlined in our company acronym "C.A.R.E.", which are: Customers first, Attitude, Respect, and Enjoy life in the process!As Office Manager, you are a key team member supporting the work of management and other staff. You are responsible for clerical, receptionist, bookkeeping, and project-based work to contribute to the day-to-day operations of Ground Guys. Exemplifying our code of values, you show respect and courtesy to all customers and employees. You are self-motivated, thrive in fast moving environments, and are able to manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis.Specific Requirements: Direct and coordinate the administrative services in the office Perform administrative functions including billing, payables, sales tracking, project tracking and collection activity Work closely with the sales & production teams to ensure good flow of communication and data Maintain office staff by recruiting, selecting, orienting, coaching, counseling, and disciplining employees Job Requirements: Minimum two years admin experience Previous experience in a management role Strong written and verbal communication skills Detail-oriented with strong data entry skills Professional appearance and personality Team player who can work independently Benefits: Benefits package varies by location We are actively interviewing for this position - Apply today and our hiring manager will follow up! Compensation: $18.00 - $25.00 per hour When you put on The Grounds Guys uniform, you become part of a team-local experts who strive to treat everyone with respect, do the job the right way, and simply enjoy life in the process. Working for our franchises means they'll take care of you the way they take care of their own family and friends. And cultivating a culture of CARE, among the team and within the communities, is as important as trimming hedges and planting flower beds-it's part of everything The Grounds Guys do. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with The Grounds Guys franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

About Us At Gorman & Bunch Orthodontics, we exist to deliver more than just beautiful smiles - we strive to transform lives by improving confidence, oral health, and quality of life. We believe in treating every patient like family: making them feel welcome, informed, and supported through their orthodontic journey. We pride ourselves on innovation and patient choice. If you apply to work with us, you'll be joining a talented team, committed to delivering exceptional care and building lifelong relationships. Summary of Position: The Office Manager is a critical role to Gorman & Bunch Orthodontics. This role will serve in the coordination and management of all administrative and clinic functions to lead and support your team members. The primary responsibilities of the Office Manager are to ensure the efficient flow of the schedule, maintaining adequate orthodontic supplies within the monthly budgets, and work closely with doctors and leadership to ensure the success of the assigned site(s) within the orthodontic practice. The Office Manager will ensure that patients receive an exceptional patient experience, and the team members are trained to meet all compliance and clinical standards, while providing compassionate care to every patient. Essential Job Functions for the OM role: · Optimize the efficiencies of the office to better serve our patients through building the team and ensuring team members receive the proper training and have the necessary skills and information to be successful. · Provide an exceptional patient experience by ensuring clinical schedule is flowing efficiently, both in terms of the scheduling of patients and supporting team members. · Facilitate the staffing needs of the team, including recruitment and onboarding. · Accountable for upholding the office to the highest integrity by adhering to all government regulations, industry standards, and company policies and procedures. · Responsible for the operational readiness of the office, including staffing, supply availability, supply ordering, and ensuring dental equipment is working properly. · Coach and train team members on updated procedures or changes in processes. · Assessing the current talent and culture of the team · Serve as the point of contact with supply representatives and service technicians; manage inventory within the assigned budgets. · Provide insights for improving growth and development within the practice. · Understand and effectively communicate techniques utilized in the Orthodontic field. Core Competencies: · Directs Work - Providing direction, delegating, and removing obstacles to get work done. · Ensures Accountability - Holding self and others accountable to meet commitments. · Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity. · Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. · Develops Talent - Developing people to meet both their career goals and the organization's goals. · Drives Engagement - Creating a climate where people are motivated to do their best to help the organization achieve its objectives. · Manages Conflict - Handling conflict situations effectively, with a minimum of noise. · Customer Focus - Building strong customer relationships and delivering customer-centric solutions. · Decision Quality - Making good and timely decisions that keep the organization moving forward. · Drives Results - Consistently achieving results, even under tough circumstances. Knowledge, Skills and Abilities: · 2+ years of Managerial Experience. · Exemplary customer service focus with excellent written and communication skills. · Experience with Microsoft Word, Outlook, and Excel. · Compassion for our patients, parents, and team members. · Integrity, always doing the right thing. · Dependability, reliable to be at work when scheduled. · Attention to detail, able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines. · Must always conduct self in a professional manner and appearance. · Proper telephone etiquette and information gathering skills. Education and Experience · High School degree or GED · 2+ years of Managerial experience

About the Role: The Office Manager at our North Side of Indianapolis location will play a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing accounts payable, and maintaining accurate bookkeeping records using QuickBooks. The Office Manager will coordinate appointment scheduling and ensure effective records management to support organizational needs. By streamlining general office duties and fostering a productive workplace, this role directly contributes to the overall success and operational excellence of the company. The ideal candidate will be a proactive leader who can balance multiple tasks while maintaining a high level of organization and professionalism. Minimum Qualifications: Proven experience in office management or a related administrative role. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal abilities. High school diploma or equivalent; a degree in business administration or related field is preferred. Preferred Qualifications: Experience with advanced bookkeeping and financial reporting. 7 to 10 years experience in Auto dealership Accounting Prior experience in office management ( 2 to 5 years) Proficiency with additional office software and scheduling tools. Experience with Dealer track Responsibilities: Manage and oversee daily office operations to ensure efficiency and effectiveness. Handle accounts payable processes, including invoice verification, payment processing, and vendor communication. Maintain accurate bookkeeping records using QuickBooks and ensure timely financial reporting. Coordinate and manage appointment schedules for staff and executives to optimize time management. Organize and maintain comprehensive records management systems to ensure easy retrieval and compliance. Perform general office duties such as ordering supplies, managing correspondence, and supporting staff needs. Serve as the primary point of contact for office-related inquiries and vendor relationships. Implement and improve office policies and procedures to enhance workflow and productivity. Process Car Deals Stock in Vehicles Ensure Factory incentives are posted, and payment received Process title work Reconciliation of schedules Bank deposits Submission of all invoices to account payables Manage deal plates and temporary tags Skills: The required skills such as office management and general office duties are essential for maintaining a well-organized and efficient workplace, enabling the Office Manager to coordinate daily activities seamlessly. Expertise in accounts payable and bookkeeping, particularly using QuickBooks, ensures accurate financial tracking and timely payments, which are critical for the company's fiscal health. Appointment scheduling skills help optimize the time management of executives and staff, contributing to overall productivity. Records management skills are used daily to maintain organized, accessible, and compliant documentation, supporting operational transparency and efficiency. Preferred skills like advanced bookkeeping and familiarity with compliance standards further enhance the Office Manager's ability to support complex financial and administrative functions, driving continuous improvement in office operations.

About the Role: The Office Manager at our North Side of Indianapolis location will play a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing accounts payable, and maintaining accurate bookkeeping records using QuickBooks. The Office Manager will coordinate appointment scheduling and ensure effective records management to support organizational needs. By streamlining general office duties and fostering a productive workplace, this role directly contributes to the overall success and operational excellence of the company. The ideal candidate will be a proactive leader who can balance multiple tasks while maintaining a high level of organization and professionalism. Minimum Qualifications: Proven experience in office management or a related administrative role. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal abilities. High school diploma or equivalent; a degree in business administration or related field is preferred. Preferred Qualifications: Experience with advanced bookkeeping and financial reporting. 7 to 10 years experience in Auto dealership Accounting Prior experience in office management ( 2 to 5 years) Proficiency with additional office software and scheduling tools. Experience with Dealer track Responsibilities: Manage and oversee daily office operations to ensure efficiency and effectiveness. Handle accounts payable processes, including invoice verification, payment processing, and vendor communication. Maintain accurate bookkeeping records using QuickBooks and ensure timely financial reporting. Coordinate and manage appointment schedules for staff and executives to optimize time management. Organize and maintain comprehensive records management systems to ensure easy retrieval and compliance. Perform general office duties such as ordering supplies, managing correspondence, and supporting staff needs. Serve as the primary point of contact for office-related inquiries and vendor relationships. Implement and improve office policies and procedures to enhance workflow and productivity. Process Car Deals Stock in Vehicles Ensure Factory incentives are posted, and payment received Process title work Reconciliation of schedules Bank deposits Submission of all invoices to account payables Manage deal plates and temporary tags Skills: The required skills such as office management and general office duties are essential for maintaining a well-organized and efficient workplace, enabling the Office Manager to coordinate daily activities seamlessly. Expertise in accounts payable and bookkeeping, particularly using QuickBooks, ensures accurate financial tracking and timely payments, which are critical for the company's fiscal health. Appointment scheduling skills help optimize the time management of executives and staff, contributing to overall productivity. Records management skills are used daily to maintain organized, accessible, and compliant documentation, supporting operational transparency and efficiency. Preferred skills like advanced bookkeeping and familiarity with compliance standards further enhance the Office Manager's ability to support complex financial and administrative functions, driving continuous improvement in office operations.

Our client, Brothers Floor Covering, is a family-owned company built on quality, trust, and exceptional service. They're growing and seeking an Office Manager who loves variety, thrives on organization, and enjoys wearing many hats. If you enjoy being at the center of the action, keeping things running smoothly while creating great experiences for customers, this could be the perfect role for you. What You'll Do As Office Manager, you'll support daily operations and ensure both the front and back office run efficiently. Your work will encompass a range of tasks, including bookkeeping, order tracking, customer communication, and showroom hospitality. You'll be key in making sure materials arrive on time, installation dates are confirmed, and customers feel informed and valued throughout the process. In this role, you will: Greet customers in the showroom and create a welcoming first impression Communicate with customers to confirm installation dates and follow up afterward to request reviews Order materials, track shipments, and coordinate with vendors and installers Manage bookkeeping tasks using QuickBooks Keep records accurate and up to date, including invoices, receipts, and purchase orders Maintain office supplies, organize files, and ensure smooth day-to-day operations Identify ways to streamline systems and improve organization across the business Assist the leadership team with administrative and sales support What We're Looking For 5+ years of administrative, office management, or bookkeeping experience Strong attention to detail and organizational skills Proficiency in QuickBooks and Microsoft Office Comfortable talking with customers and vendors in person and over the phone Enjoys creating and improving systems and processes A friendly, professional demeanor with the ability to juggle multiple priorities Why Join Brothers Floor Covering? Be part of a close-knit, family-owned business with a long-standing reputation for excellence Play a key role in customer satisfaction and operational success Work with a supportive team that values integrity, collaboration, and professionalism What We Offer: Medical, dental, and vision insurance Retirement plan with company match Paid time off and holidays If you're dependable, organized, and excited to bring your energy and initiative to a trusted local company, we'd love to hear from you. Apply today and help us continue building great customer experiences one floor at a time.

Pay Range: Responsible for staff, clerical, nursing, laboratory, housekeeping, and maintenance functions at a specific office location. Advise, aid, and seek consent from Director to coordinate and manage the activities of the assigned office location. Considered to be a “working manager” as back up for front office staff. Support the financial goals of the company by being fiscally responsible in all areas, including staffing and purchasing. Key Performance Areas: Supervise and coordinate the activities of the personnel in specific sites. Functions as an integral part of the front office team in order to complete daily work. Responsible for operations on-site in concurrence with corporate policies. Will consult with director and other areas such as, laboratory, managed care, human resources, and business office to ensure good working relationship. Work with Clinic Finance Manager, financial counselors, and front office staff to collect all possible payment at the time of visit. Oversee all aspects of the handling of personnel issues. Meet with patients as necessary regarding any complaints of service or regarding the facility. Develop guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Maintain staffing level according to approved positions. Arrange on the job training programs for new employees as required. Conduct staff meetings on a regular basis. Attend meetings of clinical personnel, managed care, billing/ collections department as necessary to serve as liaison to the clinic staff. Responsible for shipping tickets, packing slips and work orders from vendors at designated facilities. Prepare supply purchase requisitions. Responsible for submitting documentation to Accounting for reimbursable expenses. Verify accuracy of the daily bank deposit and make the deposit daily. Responsible for ensuring that backup is performed of all next day orders in Onco/EMR. Complete quarterly expense reports for the physicians and submit them to corporate accounting. Assist with mergers on an as needed basis. Ensure that a high level of cleanliness exists in the facility at all times. Take necessary steps to ensure the buildings and grounds are in good operating condition. Follow up and resolve any violations cited by OSHA, fire inspector, etc. Monitor all nursing information requested by auditors and insure timely completion of each request. Maintain and ensure the confidentiality of all patient and employee information at all times. Comply with all Federal and State laws and regulations pertaining to patient care, patient's rights, safety, billing, and collections. Adhere to all AON and departmental policies and procedures, including IT policies and procedures and Disaster Recovery Plan. Ensure that all employees run a daily close and all closes are in balance. Keep office and personal work area and records in a neat and orderly manner. Ensure the physical building and all equipment are safe for use. Maintain all company equipment in a safe and working order. Supervisory Duties: Provide daily direction and communication to employees so that departmental work is performed in a timely, efficient, and knowledgeable manner. Establish work procedures and processes that support company and departmental standards, procedures, and strategic directives. Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiency, and service to both internal and external customers. Address disciplinary and/or performance problems according to company policy. Prepare warnings and communicate effectively with employees on warnings and make effective/appropriate decisions relative to corrective action as required. Provide performance feedback and coaching on a regular basis to each team member. Write and administer performance reviews for skill improvement and submit to Director and Human Resources on time. Be available for employees who experience work problems providing appropriate coaching, counseling, direction, and resolution. Ensure employees have appropriate training and other resources to perform their jobs. Respond to and resolve employee relations issues expressed by team members; create and maintain high quality work environment so team members are motivated to perform at their highest level. Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate which will be conducive to maximum employee morale, productivity, and efficiency/effectiveness. Project a favorable image of the companies to promote its aims and objectives and foster and enhance public recognition and acceptance of all of its areas of endeavor. Keep immediate superior promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action that may be taken. Perform all necessary supervisory functions to effectively and efficiently manage the personnel assigned: Interview and make hiring decision for any open position in the clinic with the Manager/Director and/or Head Nurse Ensure employees have appropriate training and other resources to perform their job Communicate areas of accountability and performance expected of personnel assigned Determine standards of performance as a basis to review progress of personnel assigned Recommend salary adjustments, transfers, promotions and dismissals and submit information to Director. Address disciplinary and/or performance problems according to company policy. Prepares warnings and communicates effectively with employee on disciplinary actions Create and maintain a cooperative and harmonious working climate conductive to maximize employee morale and productivity Approve time-off requests in a fair manner while ensuring adequate staff to maintain work productivity Develop individuals for future advancement by coaching and training Approve bi-weekly timecards for accuracy. Job Qualifications and Requirements: Education: High school education required; Associates degree required; Bachelors preferred Certifications/Licenses: Valid state Driver's License for travel to satellite offices and offsite meetings. Compliance with the company Driver Safety Operations and Motor Vehicle Records Check Policy is required. Previous Experience (including minimum years of experience): 5 years experience in Physician Practice or Healthcare; oncology preferred 2-4 years experience in a front office setting 2 years management experience Core Capabilities: Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment. Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters. Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback. Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations. Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required. Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites. Leadership and Mentoring Effectively lead and facilitate group discussions, coach, mentor, motivate, and engage others to align to a common goal. Ability to effectively lead projects from inception through implementation and assessment. Human Resources Management Effectively hire, coach and support staff develop, as applicable, as well as manage resources, performance and employee relations, and supervise within established policies, procedures and legislation. Computer Skills: Proficiency in MS Office Word, Excel, Power Point, and Outlook required. #LI-ONSITE #AONA

Pay Range: Responsible for staff, clerical, nursing, laboratory, housekeeping, and maintenance functions at a specific office location. Advise, aid, and seek consent from Director to coordinate and manage the activities of the assigned office location. Considered to be a “working manager” as back up for front office staff. Support the financial goals of the company by being fiscally responsible in all areas, including staffing and purchasing. Key Performance Areas: Supervise and coordinate the activities of the personnel in specific sites. Functions as an integral part of the front office team in order to complete daily work. Responsible for operations on-site in concurrence with corporate policies. Will consult with director and other areas such as, laboratory, managed care, human resources, and business office to ensure good working relationship. Work with Clinic Finance Manager, financial counselors, and front office staff to collect all possible payment at the time of visit. Oversee all aspects of the handling of personnel issues. Meet with patients as necessary regarding any complaints of service or regarding the facility. Develop guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Maintain staffing level according to approved positions. Arrange on the job training programs for new employees as required. Conduct staff meetings on a regular basis. Attend meetings of clinical personnel, managed care, billing/ collections department as necessary to serve as liaison to the clinic staff. Responsible for shipping tickets, packing slips and work orders from vendors at designated facilities. Prepare supply purchase requisitions. Responsible for submitting documentation to Accounting for reimbursable expenses. Verify accuracy of the daily bank deposit and make the deposit daily. Responsible for ensuring that backup is performed of all next day orders in Onco/EMR. Complete quarterly expense reports for the physicians and submit them to corporate accounting. Assist with mergers on an as needed basis. Ensure that a high level of cleanliness exists in the facility at all times. Take necessary steps to ensure the buildings and grounds are in good operating condition. Follow up and resolve any violations cited by OSHA, fire inspector, etc. Monitor all nursing information requested by auditors and insure timely completion of each request. Maintain and ensure the confidentiality of all patient and employee information at all times. Comply with all Federal and State laws and regulations pertaining to patient care, patient's rights, safety, billing, and collections. Adhere to all AON and departmental policies and procedures, including IT policies and procedures and Disaster Recovery Plan. Ensure that all employees run a daily close and all closes are in balance. Keep office and personal work area and records in a neat and orderly manner. Ensure the physical building and all equipment are safe for use. Maintain all company equipment in a safe and working order. Supervisory Duties: Provide daily direction and communication to employees so that departmental work is performed in a timely, efficient, and knowledgeable manner. Establish work procedures and processes that support company and departmental standards, procedures, and strategic directives. Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiency, and service to both internal and external customers. Address disciplinary and/or performance problems according to company policy. Prepare warnings and communicate effectively with employees on warnings and make effective/appropriate decisions relative to corrective action as required. Provide performance feedback and coaching on a regular basis to each team member. Write and administer performance reviews for skill improvement and submit to Director and Human Resources on time. Be available for employees who experience work problems providing appropriate coaching, counseling, direction, and resolution. Ensure employees have appropriate training and other resources to perform their jobs. Respond to and resolve employee relations issues expressed by team members; create and maintain high quality work environment so team members are motivated to perform at their highest level. Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate which will be conducive to maximum employee morale, productivity, and efficiency/effectiveness. Project a favorable image of the companies to promote its aims and objectives and foster and enhance public recognition and acceptance of all of its areas of endeavor. Keep immediate superior promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action that may be taken. Perform all necessary supervisory functions to effectively and efficiently manage the personnel assigned: Interview and make hiring decision for any open position in the clinic with the Manager/Director and/or Head Nurse Ensure employees have appropriate training and other resources to perform their job Communicate areas of accountability and performance expected of personnel assigned Determine standards of performance as a basis to review progress of personnel assigned Recommend salary adjustments, transfers, promotions and dismissals and submit information to Director. Address disciplinary and/or performance problems according to company policy. Prepares warnings and communicates effectively with employee on disciplinary actions Create and maintain a cooperative and harmonious working climate conductive to maximize employee morale and productivity Approve time-off requests in a fair manner while ensuring adequate staff to maintain work productivity Develop individuals for future advancement by coaching and training Approve bi-weekly timecards for accuracy. Job Qualifications and Requirements: Education: High school education required; Associates degree required; Bachelors preferred Certifications/Licenses: Valid state Driver's License for travel to satellite offices and offsite meetings. Compliance with the company Driver Safety Operations and Motor Vehicle Records Check Policy is required. Previous Experience (including minimum years of experience): 5 years experience in Physician Practice or Healthcare; oncology preferred 2-4 years experience in a front office setting 2 years management experience Core Capabilities: Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment. Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters. Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback. Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations. Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required. Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites. Leadership and Mentoring Effectively lead and facilitate group discussions, coach, mentor, motivate, and engage others to align to a common goal. Ability to effectively lead projects from inception through implementation and assessment. Human Resources Management Effectively hire, coach and support staff develop, as applicable, as well as manage resources, performance and employee relations, and supervise within established policies, procedures and legislation. Computer Skills: Proficiency in MS Office Word, Excel, Power Point, and Outlook required. #LI-ONSITE #AONA

What You'll Love Anticipating and supporting the needs of others in a collaborative environment Implementing projects and pushing them over the finish line Ensuring projects meet the desired outcome with a high attention to detail What You'll Do As our work with pastors and parish leaders expands, we need a key player to assist with the day to day running of the office (movement headquarters). By anticipating the needs of individuals and the team, this role will accelerate the growth of our mission through personalized and timely support. Primary duties will include but are not limited to: > Movement Communications Fulfillment: Answer phones and general team email for direct support or routing calls and ensuring the needs are met. Support the team by managing outgoing mail and mailing projects, receiving deliveries, and being the first line of welcome in the office. > Meetings & Calendar Support: Assist team with scheduling meetings and maintaining the office calendar. Set up meeting spaces (supplies, virtual guest accommodations and other A/V support) and take and distribute notes as needed. > Office Management: Open the office and prepare hospitality throughout the day. Manage inventory of office supplies and groceries. Organize and maintain copy room, storage room and kitchen. > Travel & Accommodations: Book flights, hotel, transportation and meals for our team and guests. Manage food and beverage for in-house meetings and events. > Data Entry and Reporting: Assist with database entry, preparing financial statements, expense reporting and client reporting. > Event Support: Assist pastors and team members with questions, data entry, reporting, invoicing, and payment fulfilment for a variety of events. Manage registration (prior to the event, and on- site), information desks, event volunteers, and other support as needed. What You'll Need > Strong and proactive organizational time management skills > Excellent communication and interpersonal skills > Advanced proficiency in G Suite products, Microsoft Word, Excel, PowerPoint > Ability to travel for events (once a quarter at most)