Office manager/administrative assistant jobs in Hoffman Estates, IL

NeuroClinic and Assessments, LLC is a private neuropsychology and psychology practice serving Lake and McHenry Counties in Illinois. We specialize in neuropsychological assessment for adolescents, adults, and older adults, and provide psychotherapy tailored for adults and older individuals. Our team is dedicated to delivering professional, high-quality, and compassionate mental health care. Role Description We are seeking a full-time, on-site Office Manager to support our McHenry, IL and Schaumburg, IL locations. The Office Manager oversees daily office operations, supports administrative and clinical workflows, manages office equipment, provides exceptional customer service, and coordinates scheduling. Additional responsibilities include maintaining records, facilitating communication, and ensuring an organized and efficient work environment. Responsibilities Office management Provide administrative support to the business owner, including task management and prioritization. Oversee schedules, including testing coordination and distribution of report-related tasks. Monitor tasks from providers and students, issuing reminders and ensuring timely completion. Distribute completed reports via fax, patient portal, or mail. Maintain appropriate office supplies and coordinate printing of testing materials. Track and ensure compliance with legal, ethical, and professional requirements. Supervise, train, and support administrative staff while fostering a collaborative and professional team culture. Reception Greet patients and ensure a welcoming, supportive experience. Facilitate completion of intake paperwork and obtain necessary signatures. Request medical records from outside providers as needed. Scan and upload appointment and testing materials into the appropriate systems. Scheduling Manage incoming phone calls, schedule appointments, and address questions about policies, billing, and insurance. Coordinate and schedule communication with other healthcare providers. Insurance and Billing (training available) Verify insurance coverage and determine applicable copays. Collect deposits and discuss payment options with patients. Submit insurance claims and enter payments into our Electronic Medical Record (EMR) system. Generate and send patient statements and follow up on outstanding balances. Qualifications Strong communication and customer service skills, with the ability to engage clients and staff professionally. Experience in administrative support or office management roles. Highly organized, detail-oriented, and proactive in identifying needs and solutions. Ability to manage schedules, maintain records, and ensure operational efficiency. Strong problem-solving abilities. Proficiency in using and maintaining office equipment and office management software. High school diploma or equivalent required. What we offer: Compensation tailored to experience Benefits package including health insurance, disability, and 401k. Paid vacation & holidays.

Office Manager (Contract-to-Hire | Growth to District Manager) Construction/Infrastructure Industry Our client is looking to hire an Office Manager for a long-standing, rapidly growing client in the construction/infrastructure space. This is a high-visibility role with a direct path to District Manager-perfect for someone who is sharp, organized, and thrives in a straightforward, fast-paced environment. Must Have: • Associate's degree or higher • 3-5+ years in office management/operations • Strong attention to detail • Quick learner with a confident personality • Background in construction, plumbing, engineering, or electrical Day-to-Day: Invoicing, AR/AP, municipal invoice tracking, project tracking, vehicle/fleet records, payroll support, insurance documents, and contract compliance.

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

```html River View Ford is seeking an Office Accounting professional to join our team in Oswego, IL. As our current comptroller is retiring, we are looking for someone with accounting knowledge to help balance schedules, assist with payables and receivables, generate reports, and support sales and service accounting needs. The ideal candidate will have the ability to jump in and contribute from day one, working alongside a dedicated team with many long-term employees. Responsibilities Balance accounting schedules to ensure accuracy. Assist with payables and receivables management. Generate financial and operational reports. Collaborate with sales and service departments on accounting needs. Support daily accounting functions to maintain smooth operations. Requirements Some accounting knowledge and experience preferred. Ability to quickly learn and adapt to new tasks and responsibilities. Strong attention to detail and organizational skills. Good communication skills to work with various departments. Background check will be required. Benefits 401(k) retirement plan. Health care coverage. Life insurance. Paid vacations. Employee discounts on vehicles and service. About the Company River View Ford is proud to be one of the highest customer satisfaction rated Ford dealerships in the state of Illinois. Located in Oswego, IL, our team has many long-term employees, some with over 20 years of dedicated service. We are committed to providing exceptional customer service and a supportive, rewarding work environment. ```

Job Details Rolling Meadows, ILDescription Role and Responsibilities Verifying insurance benefits Entering insurance information on patient accounts Working verifications in Phreesia Check patients SNF/Hospice status Answer questions from staff regarding insurance Obtain referrals for office visits and treatments Calling patients regarding referral issues Physical Demands frequently required to stand, walk, sit, use hands/fingers, talk and hear The noise level in the work environment is usually moderate attire Business Casual Qualifications Qualifications: Prior insurance experience preferred Excellent communication skills Able to multi-task well Computer knowledge teamwork - balances team and individual responsibilities, gives and welcomes feedback openly, contributes to a positive team spirit, able to build morale, supports everyone's efforts to succeed Problem Solving - ability to identify and resolve problems, develops solutions, works well in a group, uses reason even when dealing with emotional topics Customer service - ability to manage difficult situations, responds promptly to customer needs, meets commitments Interpersonal skills - focuses on solving conflict, not blaming, maintains confidentiality, listens to others, keeps emotions under control, remains open to new ideas written and oral communication - speaks clearly, listens for clarification, responds well to questions, writes clearly, ability to edit work for spelling and grammar, ability to read written information Attendance, punctuality, dependability - arrives to work on time, absenteeism is kept at a minimum EDUCATIONAL REQUIREMENTS: High school graduate

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets - our employees. Why This Role Matters: G1001 Innovations is a cross-functional team supporting the company's strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry. The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills. How You'll Contribute: * Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements * Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes * Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana) * Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants * Organize travel information into trip itineraries/agendas with applicable information * Prepare expense reports in Concur as needed * Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance. * Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance * Coordinate building security for visitors and new team members including badging and floor mapping * Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment * Maintain confidentiality of sensitive information at all times * Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead What We're Looking For: * At least 3+ years of experience as an Executive assistant or comparable position. * Experience in the Financial Services or Insurance Industry preferred. * High school diploma or equivalent is minimum required education. Associates or Bachelor's Degree is preferred. * Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites * Willingness to be responsive evenings and weekends for time sensitive matters * Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed) * Highly organized, precise, proactive and capable of multitasking. * Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature. * Able to balance competing priorities. * Capable of developing and maintaining effective working relationships with a broad constituency. * Possesses sound judgment. * Excellent oral and written communication skills. Benefits Highlights: Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001's benefits package. Employees (and their families) are eligible to participate in the Company's comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company's Employee Assistance Program and wellness programs-no enrollment is required. Employees may also participate in the Company's 401K plan, with matching contributions by the Company. Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences. #LI-JL1

Benefits: 401(k) Health insurance Paid time off *Prior State Farm experience required* ROLE DESCRIPTION: As Office Manager - State Farm Agent Team Member with Michelle Twitchell - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Michelle Twitchell - State Farm Agent is eager to bring aboard your collaborative presence. RESPONSIBILITIES: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products. QUALIFICATIONS: Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Experience in customer service required Experience in sales preferred Proactive in problem-solving Able to work in and manage a team environment Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment Able to obtain Property and Casualty License Able to obtain Life and Health License BENEFITS: Simple IRA Salary plus bonus Health benefits Paid time off (vacation and personal/sick days) Flexible hours Growth potential/Opportunity for advancement within my agency License reimbursement Compensation: $58,000.00 - $85,000.00 per year Do you want a career and not just a job? We are an established, growth-oriented agency with a team of highly motivated individuals. We attribute our success to having a fun, energetic environment that is an enjoyable place to work. If you're willing to work hard and you expect to get results from yourself and those around you, we want to meet you and talk about the opportunity we have for you. About Our Agency Our office is located in Bartlett, Illinois. I have been a State Farm agent since 1984. I am a proud graduate of Millikin. We currently have 8 team members at our agency. We have 91 years of combined insurance experience in our office. Our agency has received awards including: President's Club, Chairman's Circle, Ambassador Travel, Legion of Honor, Senior Vice President's Club, Crystal Excellence Award, National Quality Award, Silver Scroll, Golden Triangle, and Bronze Tablet Additional languages spoken: Spanish If you want a career, not a job, then we encourage you to apply. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Job DescriptionState Farm Agency, located in Elmhurst, IL has an immediate opening for a full-time, Licensed Insurance Office Manager. As an Office Manager you will support our agency to continually achieve its goals. You will empower our team by implementing and supporting office policies and consistently ensuring excellent and mutually beneficial customer experiences. We seek a detail-oriented professional with stellar customer service and collaboration skills to support our agency and community by promoting State Farm products and services. Property & Casualty, and Life and Health Insurance License required If this sounds like you, please submit your resume and we will follow up with the next steps. What we provide Base pay Paid time off (personal and vacation) Valuable experience Growth potential/Opportunity for advancement within my office Qualifications: Experience with insurance sales and service Excellent communication skills - written, verbal, and listening. Highly organized and detail-oriented Experience in managing customer service preferred. Proactive in problem-solving Able to work in and manage a team environment. Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment. Property and Casualty License required. Life and Health License required.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Department: Temp Center Salary/Grade: TMP/01 Office Manager CTD Summer Day Camps, PreK-Grade 5 Office Managers (OMs) provide administrative support to the Site Coordinator and Assistant Site Coordinator and to CTD administrative staff. OMs help manage the day-to-day activities for the site office of the summer day camp program. Tasks include, but are not limited to, staffing the academic office, attendance tracking and verification, basic first aid for minor student issues, coordination of on-site technology, family communication, running errands, assisting staff with copies and supplies, and other clerical tasks. Employment Dates and Compensation * Training and Pre-Session hours * ~2 hours for online admin training in May (TBD) * ~1.5 hours for online site team training in June (TBD) * June 25 in-person training at CTD educators conference (~8:00-4:00) at NU Evanston Campus * On-site, mostly part-time hours (~20hr, including the educators conference 6/25): June 22-26 * Full-time, on-campus work during session: June 29 - August 7, 2026 * Hours: Monday - Friday, most days 7:45am to 4:15pm, includes an hour unpaid break * On-Site work is either at the Chicago or Evanston site location * Salary: $19 per hour; 37.5 hours per week Site Information * Chicago Site: South Loop Middle School, 1601 S Dearborn St, Chicago IL 60616 * Evanston Site: St. Athanasius School, 2510 Ashland Ave, Evanston IL 60201 Qualifications * Exceptional organizational, communication, and customer service skills; detail orientation and ability to solve problems creatively. * Office or project management experience required. * Must be flexible and have a positive attitude while working in a fast-paced environment. * Computer proficiency and experience with cloud-based computing is required. * Must be able to traverse distances of at least one-half mile with or without accommodation. * Must have a valid U.S. driver's license. * Must be able to lift 40 + lbs. General Responsibilities * Manage daily communications regarding student, staff, scheduling, and academic issues. * Be knowledgeable of administrative policies and NU procedures that must be implemented in the summer program office. * Accurately track purchases and receipts, maintain accurate financial records; communicate regularly with CTD program coordinators regarding requests, purchases, and budgets. * Provide front-of-house hospitality and customer service to internal and external program stakeholders. * In coordination with the Supply Coordinator, deliver and pick up needed supplies from external classroom sites as needed. * In coordination with Technology Coordinator, manage and troubleshoot technology/hardware requests and scheduling. * Assist with preparations for the program and distribution of class and staff lists and other program materials. * Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code. * Assist CTD administrative staff in preparing for instructional staff training. * Triage student health supports to identify necessary care for students who aren't feeling well. * Oversee procedures for and accurately record student attendance. Assume program-related responsibilities as reasonably requested by CTD directors and administrators Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Job Description Dental Office Manager / Team Leader Schedule: Mon, Tue, Thu: 9:00 AM - 6:00 PM Wed: 9:00 AM - 4:00 PM Fri: 9:00 AM - 2:00 PM Sat: 8:00 AM - 2:00 PM About the Role: Are you a natural leader who loves helping both patients and teams thrive? Our busy dental practice in Oak Brook is looking for a Dental Office Manager / Team Leader to guide our team and create a positive, growth-focused environment. We're searching for someone who is organized, reliable, and genuinely passionate about supporting people, whether it's patients walking through our doors or team members growing in their careers. What You'll Do: Lead with confidence, positivity, and a “roll up your sleeves” attitude Create a warm, respectful workplace where everyone feels valued Support patients with compassion and professionalism Build strong relationships with doctors and team members to keep the office running smoothly Coach, mentor, and inspire your team to perform at their best Help recruit and retain great people who share our high standards Bring energy and enthusiasm to team huddles and meetings Stay adaptable and solutions-focused when challenges arise What We're Looking For: 1+ year of dental experience (understanding the flow of a dental office) 3+ years of management experience (leading, coaching, and growing a team) Strong communication skills with the ability to listen, encourage, and problem-solve Reliable, hardworking, and committed to excellent patient care Benefits: 401(k) & matching Dental, health, vision insurance Flexible schedule Flexible spending account & health savings account Life insurance Paid time off Pet insurance Referral program Retirement plan Tuition reimbursement Job Type: Full-time Work Location: In person Ability to Commute: Oak Brook, IL 60523 (Required) Smile Jobs is the exclusive recruiting partner for a network of independent neighborhood practices and boutique groups located throughout Michigan, Georgia, Illinois, Alabama, and Colorado. These affiliated offices are higher-end fee-for-service and/or select PPO-based, doctor led practices, with long standing reoccurring patients and strong reputations.

ENERCON's Nuclear Services Group is seeking a Project Manager. In this role, you will lead the charge in crafting winning engineering proposals alongside our talented technical team, ensuring meticulous detail and innovation. Develop comprehensive project plans and enforce rigorous standards to drive success and exceed client expectations. From managing schedules and budgets to fostering client relationships and seizing new opportunities, this role is the ultimate blend of leadership, strategy, and technical expertise. This role can be based in one of the following locations: Chattanooga, TN Birmingham, AL Kennesaw, GA (Suburb of Atlanta) Overland Park, KS Naperville, IL Soddy-Daisy, TN Athens, AL Responsibilities Imagine a day where you're leading a team to craft winning engineering proposals and develop detailed project plans that ensure success from start to finish. You're at the center of complex scheduling, managing client relationships, and driving project performance, all while overseeing quality, budgets, and timelines to deliver exceptional results and seize new opportunities. Leadership & Team Collaboration: Lead efforts with technical staff to develop highly detailed and winning engineering proposals. Manage matrixed technical staff to ensure client deliverables meet quality standards, schedules, and technical requirements. Enforce internal and external work standards/schedules, supervise sub-contractor personnel, and communicate organizational policies, purposes, and goals to subordinates Project Management Excellence: Develop Nuclear Services Project Work Plans, Risk Management Plans, Communication Plans, Work Breakdown Structures, and Dictionaries. Responsible for development, execution, and reporting of project schedules, including preparing recovery schedules and rebaselining schedules. Understand complex scheduling tools including earned value management and reporting processes Client Relations & Business Development: Foster and maintain strong relationships with assigned clients, serving as the single point of contact for assigned projects. Manage client interactions, negotiating and controlling project scope to client and company satisfaction. Support marketing efforts, including identification of new opportunities, proposal preparation, and follow-up Financial & Reporting Oversight: Formulate and develop detailed internal and Federal reporting requirements. Understand project financials and be able to regularly report on financial status and overall project performance to management Qualifications Minimum of 6 years' experience in power generation or nuclear industries as an Engineer or Project Manager Bachelor's Degree in Engineering OR PMP Certification and 10 years' applicable experience Skilled in cost / workhour estimating and proposal development and review Capable of reporting on and managing scope, schedule, and cost for multiple projects executing simultaneously Knowledge in earned value management, rules of credit, and progress reporting Experienced in contract and non-disclosure agreement language development and review Ability to understand and work with budget and accounting processes Strong coordination and team building skills Excellent organizational, time management, strategic planning, writing, communication, decision-making, and presentation skills Effective communication skills with demonstrated ability to work across disciplines and teams Working knowledge of MS Word, Excel and PowerPoint Ability to travel between 10-15% of the time; duration of travel may vary depending on project and client needs, ranging from a few days to a few weeks. Position may occasionally require a client site assignment lasting several months at a time #LI-SH7 Pay Range USD $120,000.00 - USD $180,000.00 /Yr. Additional Information About ENERCON: At Enercon Services, Inc. (ENERCON), we're driven by our people-and we're proud to offer rewarding careers in a culture of excellence. We provide a comprehensive benefits package and professional development opportunities that support your long-term growth. What We Offer: Enjoy full benefits for you and your dependents starting day one, no waiting period Flexible work arrangements, including hybrid and alternative schedules 401(k) with employer matching Tuition reimbursement Professional Engineer (PE) license support and incentives Want to see the full picture? Click HERE to see our Comprehensive Benefits Salary Range Information: If a salary range is listed, it reflects the typical range for this full-time position based on the role, level, and location. Individual compensation within the range will be determined by factors such as work location, relevant experience, job-related skills, and education or training. Eligibility to Work: Candidates must be legally eligible to work in the US without requiring current or future sponsorship. Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to company and client policies. Equal Opportunity Employer: ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Connect with Us: *************** | LinkedIn

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

The Role: Dental Dreams in Chicago, Illinois seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K Life Insurance, Pet Insurance, and More We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft Pay Range: $40-50k + Monthly Bonuses KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Job Content/Function The Dental Office Manager is responsible for managing the daily operations of a dental office, ensuring that patients receive high-quality dental care in a welcoming and professional environment. This role involves overseeing administrative staff, maintaining financial records, and resolves patient matters and concerns. Duties & Responsibilities Develops/maintains collaborative and professional relationships with all office team members to encourage a team effort in all clinical activities Collaborate with Providers on nonclinical matters such as scheduling templates, office flow, patient experience, etc. Trains, supervises, motivates, leads, and works alongside all Front Desk personnel, supporting in Front Desk duties such as monitoring no-shows, scheduling patients, rescheduling patients, answering patient calls, reviewing treatment plans with patients, and collecting payment obligations Leads and motivates the office to achieve our overall goal to deliver great patient experiences every day Coordinates trainings and professional development activities for the office Facilitates office staff meetings to recognize team successes, communicate changes of policies and procedures, have performance discussions, and plan the day's and week's events Have one-on-one meetings with each team member regularly to set clear expectations on performance Works with the Chief Marketing Officer to implement marketing strategies fit for the need of the office and community Maintains inventory of dental supplies, equipment, and medications, and orders new supplies as needed with dental assistants. Monitors and ensures all systems used in the Office are operating effectively, and are consistently updated/maintained Develop and implement office policies and procedures to ensure compliance with regulatory requirements and ensure efficient and effective operation of the office. Ensure that the office is compliant with all federal, state, and local regulations, including HIPAA regulations. Handle financial tasks, such as managing accounts receivable and payable, preparing financial reports, and managing the office budget. Maintain accurate and up-to-date patient records, including dental history, medical history, and insurance information. Takes pride in resolving patient matters and provides feedback to team on any relevant matters Maintains continued checks on physical properties, equipment, and security to ensure proper working conditions and maximum security Performs other duties as assigned Job Content Financial Perspective: Overall Office efficiency and effectiveness. Patient Perspective: Self-directed professional with excellent communication skills to successfully work with patients to meet their needs. Internal Perspective: Leads, directs and works with Front Desk and Assistants to ensure a smooth run operation. Works with Providers to ensure their schedules, notes, and support are first class. Works with all team members to build a supportive and collaborative environment. External Perspective: Leads all aspects of UDP's image in the community pride by offering great dental experiences. Risk Perspective: Takes responsibility to monitor and manage risk according to the guidelines set by all applicable federal, state, and local laws and regulations. Learning & Growth Perspective: Evaluates subordinate performance on a constant basis, and provides counselling and guidance as needed. Passionate about training team members to offer excellent support to patients. Identifies high performers to Regional Operations Manager as a tie into the promotion process. Job Competencies & Skills Behavioral Integrity Demonstrates passion for patient focus Strong customer service skills Knowledge of treatment services provided Builds collaborative relationships Demonstrates collaboration by driving communication Excellent written and verbal communication skills Treatment presentation skills Ability to convey urgency of maintaining and achieving oral health Presentable and sociable through verbal and nonverbal cues Exemplifies professionalism by demonstrating responsibility for the office Ability to work well under pressure Professional appearance, dress, and attitude Takes pride in leading the office Takes initiative and shows a sense of urgency to drive to the right decision Strong emotional intelligence Results driven to achieve office goals and ensure great patient outcomes Present solutions face to face to patients, providers, and staff Strong conflict resolution and de-escalation skills Builds strong teamwork by collaborating with all office staff Constructive and collaborative working relationship Builds team morale Maintains positive work environment Motivates team to achieve goals and provide great dental experiences Technical Strong knowledge of dental practices and operations requirements Strong leadership skills Customer service and sales skills Knowledge of dental terminology, procedures, and billing practices Familiarity with dental office software and electronic health records (EHR) systems Excellent organizational skills Strong attention to detail and ability to multitask in a fast-paced environment Ability to read, analyze, understand, and explain dental benefits, dental treatment plans, and patient account ledgers Excellent problem solving skills Strong business acumen Ability to hold the team accountable Excellent computer skills Experience in collecting patient co-pays and past due balances Proficient in Microsoft Office and other basic computer skills Ability to maintain patient confidentiality and HIPAA compliance Requirements 2-8 years of dental office management or equivalent experience College preferred Bilingual preferred Working Conditions The Dental Office Manager typically works in a dental office setting, with a mix of office and clinical work. This role may require working evenings or weekends, depending on the needs of the office. The position may require extended periods of sitting, standing, or walking. The manager may need to lift, move, or carry equipment or supplies weighing up to 50 pounds.

Situated within NIU, The College of Law has a rich history of distinction in legal education rooted in access, diversity, and excellence in teaching. Student success is our top priority. Our charter is simple: We provide our students with a high-quality and affordable legal education. We want our students to realize the value of a legal education - how their training can help them professionally and how their preparation to practice law will allow them to positively impact the communities in which they live. The College of Law is one of seven academic colleges in the university. The College of Law operates the Business Legal Innovation Clinic (BLIC) and may operate additional clinics in the future housed at NIU's central campus at the College of Law in DeKalb. Position Summary This position serves as the Office Manager for the Business Law Clinic and any future clinics housed on campus. The Office Manager shall support the Director of the Business Law Innovation Clinic and the Director(s) of any other future clinic(s) housed on campus. The Office Manager shall provide training and oversight to ensure that the policies and operations of the Clinical Program are followed and adhered to by clinical faculty, clinical students, and clinical graduate students working on campus. Essential Duties and Responsibilities Handling of Client Casework * Performs numerous functions necessary for the proper handling of law school clinical courses and related client casework, including preparation of documents and correspondence, maintaining client case filing system, scheduling calendars, statistics for regular reports, and reporting issues for the clinic facility. Administrative Support * Establishes and initiates appointments, revises the on campus clinic calendar(s), informs on-campus clinic Director(s) of impending engagements, and prepares necessary materials; office hours and any class sign-up lists for on campus clinic faculty. May compose and distributes class materials, as needed. * Primary contact in the Clinical Law Center to clinic faculty, clinic staff, clinic students, clinic graduate assistants, and clients. * Responds to inquiries on behalf of on campus Director(s) of the BLIC and any other on campus clinics in the future. * Serves as a liaison between the Director(s) and external units on campus, students, faculty members, staff, and external constituencies. * Uses independent judgement, anticipating and responding to the detailed needs of the on-campus clinic Director(s) and the Clinic(s). Clinic-Related Tasks * Serves as on-campus administrative support for the Clinical Law Center by supporting clinical faculty and clinical students working in Swen Parson. * Organizes and manages on-campus clinical events including clinic information sessions, clinic seminar courses, and clinic related speakers and special events. This position works collaboratively with clinic graduate assistants and oversees their work and compliance with all clinic protocols and procedures. * The employee shall perform other clinic related tasks as directed by the Director(s) of the Business Law Innovation Clinic, the Director(s) of any on-campus clinics in the future, the Director of Clinics, the Associate Dean for Academic Affairs, and the Dean of the College of Law. * Assists with the creation of newsletters, flyers, and other promotional or informational materials for the Business Law Innovation Clinic and related Clinical Law Center activities. The Office Manager will help gather photos, event details, and other relevant content to showcase clinic initiatives and student work and prepare the finished product in collaboration with the College of Law's communications team. Records and Files * Establishes and maintains confidential records and files and produces confidential correspondence. This position receives a variety of highly confidential legal materials, which must be handled carefully. Organization of the Office * Orders office supplies and copy paper for the Clinical Law Center at an operational level. * Provides oversight and management of the physical space, equipment, and resources available at the Clinical Law Center. * Maintains resource library and practice materials, updating of resources as they become available. Communication with Legal Service Organizations * The employee shall communicate with other legal service organizations, lawyers, judges, clients, and related constituencies or groups as directed by the Director of the Business Law Innovation Clinic, the Director(s) of any on campus clinics in the future, the Director of Clinics, the Associate Dean for Academic Affairs, and Dean of the College of Law. Minimum Required Qualifications (Civil Service) * High school diploma or equivalent. * Two (2) years (24 months) of work experience comparable to the third level (Office Support Specialist) of this series. Knowledge, Skills, and Abilities (KSAs) (Civil Service) * Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology. * Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. * Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. * Knowledge of computers and computer systems (including hardware and software) to enter data, or process information. * Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. * Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience. * Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one. * Ability to understand written sentences and paragraphs in work related documents. * Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). * Ability to choose the right mathematical methods or formulas to solve a problem. * Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance. Specialty Factors (Civil Service) n/a Preferred Qualifications (Civil Service) * Demonstrated knowledge of Word, Excel, and Outlook; * Good communication, cooperativeness, and ability to work as part of a team; * Organization, accuracy, diplomacy, and persistence in follow-up; * A high degree of confidentiality and independent thinking. Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements * Regular office related duties * Sitting for extended periods of time * Using computer/electronic equipment for extended periods of time

The Office Manager is the operational anchor of South Side Healthy Community Organization (SSHCO)'s new permanent administrative office, responsible for curating a safe, efficient, and dynamic workspace for our staff. This is a fully on-site position that requires a daily physical presence to manage building operations. Reporting to the VP of People & Operations, this pivotal role serves as the primary administrator for building security, facility logistics, and the daily employee experience. We seek a proactive problem-solver who can seamlessly blend high-level office administration with hands-on facility management, ensuring our environment embodies our core values of integrity, communication, collaboration, accountability, and respect. Key Responsibilities: To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential duties. Facility Safety, Security & Building Management Serve as the primary administrator for the physical access control system (key fobs/badges), ensuring strict adherence to "no tailgating" policies and managing immediate deactivation/activation protocols. Serve as a core member of the Emergency Response Team, acting as the primary Floor Warden during drills and active incidents. This includes maintaining the mass notification lists, ensuring readiness, and executing business continuity protocols in partnership with the Executive Team. Hold building management and third-party vendors accountable to Service Level Agreements (SLAs) for cleaning, repairs, and safety, ensuring tickets are resolved within 24 hours or as defined in agreements. Proactively communicate building-related information to staff and leadership, ensuring compliance with all building regulations and coordinating office reconfigurations or moves efficiently. Hybrid Workplace & Technology Operations Manage the daily logistics of a dynamic hybrid workforce, including oversight of the desk reservation system and resolving daily space conflicts. Serve as the on-site operational liaison: managing content updates for digital signage, troubleshooting hybrid conference room AV, and assisting staff with timeclock biometric enrollment. Oversee and maintain office equipment (printers, copiers, furniture), troubleshooting basic issues and ensuring adequate resources are available to meet staff needs. Office Administration & Financial Operations Manage all day-to-day office administration operations, including mail distribution, visitor reception, and maintaining a visually appealing environment that creates a welcoming first impression. Proactively manage office supplies and inventory, optimizing procurement for cost-effectiveness, and assisting in budget tracking and financial reporting on office-related expenses. Process invoices and expense reports with meticulous attention to detail, ensuring timely and accurate payment and managing vendor contracts for favorable terms. Provide administrative support to the People & Operations Executive team (VP & Director levels), including calendar management, travel arrangements, and serving as backup support for the CEO/COO. Culture, Community & Communications Serve as a central point of communication within the office, disseminating important information and ensuring employees are aware of relevant updates and events. Proactively cultivate a positive and collaborative office environment that embodies SSHCO's values of integrity, communication, collaboration, accountability, and respect. Organize team-building activities, celebrate employee achievements, and create an inclusive work environment to foster positive morale. Implement and promote sustainable practices in the office, including initiatives to reduce waste, conserve energy, and promote recycling. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position. Duties, responsibilities, and activities may change at any time with or without notice. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Minimum of 3 years of experience in an office management or facilities role, preferably within a non-profit or community-based organization. Demonstrated success managing office logistics for a hybrid/remote workforce (including hoteling protocols) is strongly preferred. Proven experience negotiating contracts and holding third-party vendors accountable to performance standards. Proficiency in Microsoft Office 365 (Teams, Excel, Outlook) and comfort learning new platforms. Experience with mass notification systems (e.g., Regroup) and workspace booking software is a plus. Ability to act as operational onsite support, troubleshooting basic AV/conferencing issues and assisting with hardware setup. Basic experience with financial management, including budget tracking, expense reporting, and invoice processing. Working knowledge of facilities management principles, safety protocols, and building operations best practices. High emotional intelligence with the ability to enforce safety policies (e.g., visitor access, no tailgating) with firmness, confidence, and diplomacy. Demonstrated ability to adapt to changing priorities in a fast-paced environment and contribute to special projects. Exceptional written and verbal communication skills, capable of interacting effectively with diverse stakeholders ranging from building maintenance staff to executive leadership. A genuine passion for SSHCO's mission and a commitment to living our values of integrity, communication, collaboration, accountability, and respect.