Office manager/administrative assistant jobs in Hoover, AL - 77 jobs

Sterling Search Partners is seeking a dependable Part-Time Office Manager / Administrative Assistant to support a client's daily office operations and serve as the primary point of contact for visitors, staff, and vendors. This role is ideal for someone who enjoys keeping an office organized, welcoming, and running smoothly. Key Responsibilities: Serve as the front-office receptionist, greeting visitors and handling phone and walk-in inquiries Maintain a professional, organized, and welcoming office environment Manage incoming and outgoing mail Monitor, order, and restock office and basic facility supplies Coordinate vendors and service providers (cleaning, maintenance, internet, security, utilities, etc.) Provide administrative support to leadership and staff, including calendaring, correspondence, document formatting, and data entry Maintain office calendars, schedules, and internal communications Assist with onboarding logistics and general administrative projects Qualifications: Prior experience in office management, administrative assistance, or receptionist roles Strong organizational, communication, and customer service skills Comfortable with office technology (email, calendars, printers, document formatting tools) Ability to handle sensitive information with discretion and professionalism Reliable, detail-oriented, and able to work independently in an onsite environment Additional Details: Part-time, primarily onsite Consistent weekday schedule with some flexibility

Benefits: * Bonus based on performance * Competitive salary * Opportunity for advancement * Paid time off * Training & development At Floor Coverings International, we're more than just a flooring company-we're the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers' doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, we're looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothly-from scheduling and marketing to financial management and customer relations. Why You'll Love This Role: Full-time position (40 hours per week) Bonus opportunities for outstanding performance No experience required! (1-3 years of office experience preferred) Company convention trips (based on owner and local structure goals) What You'll Do: Marketing & Customer Relations * Be the friendly face and voice of our company-build strong relationships with customers and ensure they have a seamless experience. * Efficiently schedule appointments for our Design Associates. * Follow up on open proposals and inquiries to drive customer engagement. * Assist in planning and executing local marketing initiatives to grow the business. * Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). * Keep the office organized, welcoming, and running smoothly. Financials & Administration * Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). * Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production * Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. * Order materials and follow up on deliveries to keep projects on track. * Schedule and coordinate job installations between customers and installers. * Keep customers informed on project timelines, updates, and any changes. * Ensure clear communication with installers, including confirming scope of work and compensation before each job. * Update SalesForce daily with job progress and schedules (training provided!). Growth & Development * Attend weekly strategy meetings with the Owner. * Work toward weekly and monthly business goals. * Be open to learning and development opportunities to grow in your role. * Make decisions and take action aligned with our core values and mission. Who We're Looking For: Strong communicator - especially over the phone! Organized & detail-oriented - you thrive on keeping things running smoothly. Multi-tasking pro - balancing different priorities is your strength. QuickBooks experience is a plus (but we'll train the right person!). Self-motivated - you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. Apply today and be part of our success story!

Temporary Description Job Overview: As the Bookkeeper/ Office Manager, you will be the heart of our operations, supporting our team and keeping everything running smoothly. From assisting with accounting and bookkeeping to managing day-to-day office functions, to coordinating essential roofing permits, you'll play a key role in ensuring both our internal team and customers have everything they need to succeed. This role will start out as temporary, with the possibility of permanent full time placement. Requirements Key Responsibilities: · Accounting: Bookkeeping, Assist with budgeting, invoicing, payroll, and maintain financial records while preparing regular reports and assisting with month end close reports. QuickBooks and accounting experience is necessary. · Office Operations: Oversee daily office tasks, including filing, scheduling, and handling incoming calls and emails. · Permit Coordination: Manage the permit application process for roofing projects, ensuring all necessary documents are submitted on time for timely project execution. · Customer Relations: Handle customer inquiries, service requests, and any concerns, ensuring an exceptional customer experience from start to finish. · Team Coordination: Act as the go-to person for scheduling, logistics, and communication with project managers and field staff to keep things on track. · Office Management: Keep the office organized, maintain office supplies, manage equipment, and implement office policies and procedures. · Compliance: Ensure all safety regulations, permit requirements, and company policies are followed with precision. Qualifications: · Education: Associate's or Bachelor's degree Accounting or a related field. · Experience: At least 3 years of bookkeeping/accounting/office management experience, ideally within the construction or roofing industry. · Skills: o Highly organized with the ability to manage multiple tasks and priorities. o Proficient in Microsoft Office Suite (Word, Excel, Outlook). o Excellent communication and interpersonal skills. o Basic accounting and financial management knowledge. o Experience with CRM software or project management tools is a bonus. · Preferred Attributes: o Detail-oriented with strong problem-solving abilities. o Ability to work both independently and collaboratively. o Passion for customer service and team success. o Roofing industry knowledge is a plus, but not required! Salary Description $30-$35 hourly

Who Are We? RAM Hotels a dynamic, thriving, innovative hotel management company headquartered in Columbus, Georgia. Over the last few years, we have quietly and steadfastly taken our place as a leader in the hospitality industry of corporate America; while serving some of the most well-known midscale hotel brands in key markets throughout the Alabama and Georgia region. We strive to meet our guests demands while continuously changing the perception of the hospitality industry. When you join RAM Hotels, you do more than simply switch companies to advance your career, you become part of the RAM Hotels family! POSITION: Front Office Manager JOB SUMMARY Are you friendly and enjoy rolling out the red carpet to guests? Do you enjoy creating stellar guest experiences? Being a Guest Services Manager with us may be the job for you! Guest Services Managers promotes a positive work environment amongst the Guest Services Team and with other team members. The Guest Services Manager is responsible for responding to all guest requests, inquiries, problems and/or complaints, etc. with the ability to influence and provide positive resolution. The Guest Services Manager will motivate, encourage, and mentor the Guest Services Team to ensure we are providing excellent customer service to our guests in a professional and courteous manner. The Guest Services Manager will accommodate our guests to ensure their visit with us is not just a stay but an awesome experience! Think you"ve got what it takes? JOB RESPONSIBILITIES Ensures Guest Services and Guest Services Front Office operate in an attentive, friendly, efficient, courteous and seamless manner that provides all guests with exceptional service prior to arriving and throughout the time that guests will spend with us; while maximizing room revenue and occupancy; establish and maintain key control system Operate all aspects of the front office system, including software maintenance, report generation and analysis, and basic programming; ability to perform all jobs within the Guest Services and PBX Departments when needed; monitor proper operation of the PBX system to ensure that team members maintain standard operation procedures for its use Manages and organizes large turn days to include guest check-ins and guest check-outs; maintain safety deposit boxes per established standards; assists in preparation of revenue and occupancy forecasts, manage sell out opportunities, review arrival reports, and check rooms inventory; ensures accurate cash handling at the Front Desk; maximize room revenue and occupancy by reviewing daily statuses; ability to analyze discrepancies, monitors credit reporting, and maintain the daily house statistics; ensures no-show revenue is maximized through consistent and accurate billing; Ability to develop, implement, and maintain an effective Guest Relations Program utilizing persistent hospitality services, guest comment forms, and guest response program; be familiar with all brand specific programs and have knowledge of the procedures for each program and ensure the Guest Services team members are knowledgeable in understanding and implementing the programs; Ensures logging and delivery of all messages, packages, and mail in a professional and timely manner; monitor “out of order†or “out of service†areas to be knowledgeable and available to assist guests if needed; knowledgeable of the Accident Prevention Program including the safety committee, education/enforcement, and communication of safety issues within departmental meetings Knowledgeable and understanding of all policies and procedures - including the Equal Opportunities and Fair Treatment Policy; enforce this policy by communicating consistently with the Guest Services Department Maintain a clean, welcoming lobby and front desk presence during peak hours and as needed; maintain constant communication with the Housekeeping Department and the General Manager; knowledge of night audit responsibilities and procedures; willingness to cover shifts at a moment's notice when the shift is understaffed due to various circumstances Perform other tasks as necessary or required to meet or exceed guest satisfaction PROFESSIONAL EXPERIENCE High-school graduate or equivalent and three years of work-related experience (Customer Service, Hotel Industry, Management, Restaurant Administration, Human Resources, Legal, Educational, Training & Development, Financial - strongly preferred) Proficient in MS Word, Excel, PowerPoint Data Entry, Database Management experience INDUSTRY EXPERIENCE Understanding of the hospitality industry (preferred) Previous experience in the hospitality industry (preferred) Previous experience as a Guest Services Manager Bilingual communication skills (preferred) REQUIRED SKILLS Experience preparing team schedules according to business forecast and business need Leadership experience with thorough follow- up Must be flexible to work varied schedules Excellent written and oral communication skills Excellent organization skills Must have the physical ability to walk, sit, and stand during scheduled shift Must be able to lift up to 40 lbs. ESSENTIAL SKILLS Ability to effectively manage and resolve disruptive circumstances; ability to express compassion while remaining composed; ability to remain calm and focused while working under pressure Engage guests in conversation and recognition of their choice with us - be consistent; resolve any guest issues immediately and to the best of your ability Promote the property by demonstrating a “top-notch†attitude toward our guests which includes anticipating the guests needs - be proactive Ensure that you are always a positive representation of the property; embrace and respect diversity and multi-cultural environments BENEFITS RAM Hotels hires the best people, we work extremely hard to provide benefits that make work-life balance that much more enjoyable. As a leader in the hospitality industry; we promote advancement opportunities, we offer our eligible employees comprehensive health benefit packages for you and your family, vacation time, quarterly bonuses, and other additional perks being an employee of RAM Hotels. RAM Hotels is an Equal Opportunity/Affirmation Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Job Information SpringHill Suites View all jobs at this company

Holiday Inn Express & Suites McCalla is looking for one front office manager to join our strong team. We are located at 4703 Bell Hill Rd. Our ideal candidate is self-driven, motivated, reliable, and has a minimum of 2 years experience working in a hotel. Responsibilities Supervises front office team members. Reviews daily front office procedures and assures proper transmission of all necessary reporting to Management team. Ensures proper training programs and procedures are in place in conjunction with the General Manager and according to company standards. Responsible for proper administration of keys. Responsible for knowing hotel emergency procedures. Manages inventory and assists General Manager with budget control. Inspects all departments daily. Interviews and hires front desk employees following Company standards and procedures. Conducts employee discipline with regard front desk personnel. Ensures proper uniform standards are in place in department. Accommodates guest special requests. Responsible for knowing area attractions and services in order to accommodate guest's needs. Responsible for knowing Holiday Inn Express services and amenities in order to accommodate guest's needs. Reviews room inventory with sales and assist in selling strategies to maximize room revenue. Monitors tracking of leads and results. Follows up with General Manager to ensure that leads are actively managed and followed up on. Takes ownership of sales when GM is not available. 17. Assists GM in maintaining accounts. 18. Responsible for helping coach, train and motivate all members of the in-hotel team on their roles. 19. Ensures team member attitudes of attentiveness in meeting guest's needs. 20. Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Preferred for candidates to have at least 3+ years of experience as a Front Office Manager for a hotel with IHG, Hilton, or Marriott. We are looking forward to hearing from you!

Benefits: Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development At Floor Coverings International, we're more than just a flooring company-we're the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers' doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, we're looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothly-from scheduling and marketing to financial management and customer relations. Why You'll Love This Role: ✔ Full-time position (40 hours per week) ✔ Bonus opportunities for outstanding performance ✔ No experience required! (1-3 years of office experience preferred) ✔ Company convention trips (based on owner and local structure goals) What You'll Do: Marketing & Customer Relations Be the friendly face and voice of our company-build strong relationships with customers and ensure they have a seamless experience. Efficiently schedule appointments for our Design Associates. Follow up on open proposals and inquiries to drive customer engagement. Assist in planning and executing local marketing initiatives to grow the business. Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). Keep the office organized, welcoming, and running smoothly. Financials & Administration Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. Order materials and follow up on deliveries to keep projects on track. Schedule and coordinate job installations between customers and installers. Keep customers informed on project timelines, updates, and any changes. Ensure clear communication with installers, including confirming scope of work and compensation before each job. Update SalesForce daily with job progress and schedules (training provided!). Growth & Development Attend weekly strategy meetings with the Owner. Work toward weekly and monthly business goals. Be open to learning and development opportunities to grow in your role. Make decisions and take action aligned with our core values and mission. Who We're Looking For: ✔ Strong communicator - especially over the phone! ✔ Organized & detail-oriented - you thrive on keeping things running smoothly. ✔ Multi-tasking pro - balancing different priorities is your strength. ✔ QuickBooks experience is a plus (but we'll train the right person!). ✔ Self-motivated - you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. 🔹 Apply today and be part of our success story! Compensation: $45,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Office Manager/RN Reports to: Director of Primary Care Services The Office Manager handles the overall supervision of the daily operations of patient services in a single office. The Office Manager helps maintain a cooperative relationship with all staff at CMCF, fulfills responsibilities as outlined below and generally manages all daily office functions and duties performed. Responsibilities and Duties: * Promt, regular attendance at the clinic. * Communicates daily with CNO regarding clinic operations, issues, human resources and patient satisfaction initiatives * Coordinates the basic administrative operations of the medical clinic including managing clinical and front office staff * Manages daily patient concerns and complaints and resolves patient satisfaction issues when possible; alerts CXO of patient concerns when appropriate and works with CXO to implement solutions for trends in patient complaints * Assists with data gathering and analysis for improving clinic operations and clinical quality * Manages latter portion of training for new medical assistants and receptionists * Performs employee reviews for direct reports at a minimum one time per year. * Identifies and reports facility maintenance issues * Assists with daily clinic schedules * Ensures that all equipment, supplies and medications are properly stocked, stored, and logged (as applicable) for the care of patients at clinic site. Coordinates with Inventory Clerk regarding clinic and office supplies. * Communicates with Community Development Coordinator regarding suggestions for advertising through various forms of media for the clinic * Monitors and approves time and attendance and paid time off for office staff * Manages the clinical team's daily workflow to achieve clinical disease management and prevention priorities, utilizing quality management tab in the EMR and delegating tasks as appropriate to care team members. * Communicates normal and abnormal lab results to patients and provides appropriate patient education and the treatment plan as outlined by the provider. * Triages patient phone calls for providers and helps with medication refills or other patient requests, directs the assessment of urgent patients who present to the clinic in person or via phone. * Assist providers in direct patient care including medication reconciliation, medication counseling, chronic disease counseling, preventative health maintenance measures, and coordination of care with referral physicians * Provides nursing care for patients per protocols and as directed by the provider such as: IV infusions, medication injections, wound care and dressing changes, assisting in procedures, and diabetes and other chronic disease patient education. * Monitors EMR "Needs followup" bucket and follow up with patients and / or referral centers / physicians as needed (i.e., reschedule patients with chronic diseases with missed appointments, following up results or consult notes from physician referrals, reschedule missed imaging or referral appointments). * Monitors clinical quality measures at the nursing staff level, identifying opportunities for improvement and helping to implement strategies accordingly. * Participates in regular supervision of nursing and medical assistant staff and leads team meetings with reports to the Medical Director of ways to improve patient flow, patient satisfaction, and clinical quality of care. * Coordinates periodic clinical training , i.e. in-services, for medical assistants * Manages process for results reporting to the State and other agencies as required by law or directive * Oversees clinical aspect of tracking/ensuring management of positive or abnormal results (mammograms, paps, STD, etc.) in cooperation with CRNP. Manages process for sending lab letters to patients for normal or abnormal labs and sending letters to patients who have no-showed for appointments * Manages and coordinates insurance annual physical appointments (Healthspring 360s, Blue advantage P2Q forms, etc) * Oversees chronic disease registries to ensure that all patients are receiving high quality chronic disease management with in-house provider visits. * Assists CNO in investigations of assigned clinical incident reports, including coordinating a root cause analysis as needed. After the investigation, responsibilities include working toward development of action plans and monitoring implementation and maintenance of the corrective actions at the nursing level. * Responsible for performing sterilization, as well as teaching and assessing competencies by staff to perform sterilization in compliance with protocols * Responsible for performing autoclave maintenance, as well as teaching and assessing competencies by staff to perform daily, weekly, monthly and quarterly maintenance in compliance with protocols * Responsible for performing high level disinfection, as well as teaching and assessing competencies by staff to perform high level disinfection in compliance with protocols Qualifications: * Bachelor's degree from a 4 yr college or university, or at least 2 years experience in healthcare administration experience managing employees and HR issues * Experience in a medical clinic and / or FQHC * Person must be able to communicate well and professionally with staff, vendors, community partners, and patients * In offices that perform sterilization or high level disinfection, the office manager will complete training in either/both, as applicable, within 60 days of hire (or prior to the opening of the new office, if more than 60 days after hire)

Job DescriptionBenefits: Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development At Floor Coverings International, were more than just a flooring companywere the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, were looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothlyfrom scheduling and marketing to financial management and customer relations. Why Youll Love This Role: Full-time position (40 hours per week) Bonus opportunities for outstanding performance No experience required! (1-3 years of office experience preferred) Company convention trips (based on owner and local structure goals) What Youll Do: Marketing & Customer Relations Be the friendly face and voice of our companybuild strong relationships with customers and ensure they have a seamless experience. Efficiently schedule appointments for our Design Associates. Follow up on open proposals and inquiries to drive customer engagement. Assist in planning and executing local marketing initiatives to grow the business. Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). Keep the office organized, welcoming, and running smoothly. Financials & Administration Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. Order materials and follow up on deliveries to keep projects on track. Schedule and coordinate job installations between customers and installers. Keep customers informed on project timelines, updates, and any changes. Ensure clear communication with installers, including confirming scope of work and compensation before each job. Update SalesForce daily with job progress and schedules (training provided!). Growth & Development Attend weekly strategy meetings with the Owner. Work toward weekly and monthly business goals. Be open to learning and development opportunities to grow in your role. Make decisions and take action aligned with our core values and mission. Who Were Looking For: Strong communicator especially over the phone! Organized & detail-oriented you thrive on keeping things running smoothly. Multi-tasking pro balancing different priorities is your strength. QuickBooks experience is a plus (but well train the right person!). Self-motivated you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. Apply today and be part of our success story!

Job DescriptionDescription: The Office Manager is responsible for the general operation of the corporate office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, managing corporate vendor relationships, managing the mail and workrooms, managing documents, assisting with small corporate events, and providing administrative support to certain employees, namely senior executive employees. Reports To: Chief Operating Officer Primary Duties and Responsibilities (Will always include those specifically assigned by the immediate supervisor) Overseeing general office operations. Greeting visitors, answering incoming phone calls, and delivering superior service to employees and vendors. Coordinating appointments and meetings including scheduling, sending reminders and organizing catering and small events when necessary. Coordinating domestic and international travel, including flight, hotel, and car rental reservations. Coordinating office events including the annual Christmas party and monthly birthday celebrations. Administers corporate beach condo including coordinating local vendors, communicating with the HOA, and managing the annual schedule. Manages company vehicles including keeping record log and scheduling routine maintenance. Purchasing office supplies and equipment and maintaining proper stock levels. Producing reports, composing correspondence, and creating corporate binders. Creating presentations and other management-level reports. Maintains various corporate accounts and ensures corporate records are organized and well maintained. Assists with organizing documents related to financial transactions (ie, loan closings). Assists with internal corporate communication documents. Requirements: Some Higher Education Three years' experience in office management or a similar position. Proficiency in Microsoft Office and Excel. Knowledge, Skills, and Abilities Required Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks Organization and the ability to multitask to complete a wide variety of tasks Strong interpersonal skills to interact positively with all employees Ability to manage challenges and operate efficiently Attention to detail to ensure tasks are completed thoroughly and correctly Working Conditions Work is performed primarily in an indoor office environment.

Springhill Suites in Gardendale,AL at 260 City Street is looking for one front office manager to join our 17 person strong team. Our ideal candidate is self-driven, punctual, and hard-working. Responsibilities 1.Supervises front office team members. 2.Reviews daily front office procedures and assures proper transmission of all necessary reportingto Management team. 3.Ensures proper training programs and procedures are in place in conjunction with the GeneralManager and according to company standards. 4.Responsible for proper administration of keys. 5.Responsible for knowing hotel emergency procedures. 6.Manages inventory and assists General Manager with budget control. 7.Inspects all departments daily. 8.Interviews and hires front desk employees following Company standards and procedures. 9.Conducts employee discipline with regard front desk personnel. 10.Ensures proper uniform standards are in place in department. 11.Accommodates guest special requests. 12.Responsible for knowing area attractions and services in order to accommodate guest's needs. 13.Responsible for knowing Holiday Inn Express services and amenities in order to accommodateguest's needs. 14.Reviews room inventory with sales and assist in selling strategies to maximize room revenue. 15.Monitors tracking of leads and results. Follows up with General Manager to ensure that leadsare actively managed and followed up on. 16.Takes ownership of sales when GM is not available. 17.Assists GM in maintaining accounts. 18.Responsible for helping coach, train and motivate all members of the in-hotel team on theirroles. 19.Ensures team member attitudes of attentiveness in meeting guest's needs. 20.Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Minimum 3 years of experience working in hotel as Front Office Manager with IHG, Hilton, or Marriott We are looking forward to reading your application.

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Job DescriptionBenefits: Bonus based on performance Competitive salary Opportunity for advancement Paid time off Signing bonus Training & development ROLE DESCRIPTION: Strong customer relationships built on trust - that's the foundation of Tracey Sova State Farm Agency. As Agency Manager - Customer Engagement & Retention - you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies, working marketing strategies and consistently ensuring the execution of a remarkable customer experience. You take pride in developing and leading an effective team; motivating them to achieve desired goals. RESPONSIBILITIES: In this role you will be responsible for achieving a sales quota and also coaching other team members and insuring agency processes are followed. Being a goal oriented Team Leader, capable of assisting the Agent in managing and supervising the team while being willing and able to perform operations support activities. Being a Team Leader capable of assisting the Agent in recruiting, hiring, training and supervising team members. Holding the team accountable for production and service based goals and activities, Fielding telephone calls and receiving and directing visitors Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products. Work directly with customers (new & existing) to market products using a customer focused, needs-based process. Products include auto insurance, home insurance, life insurance & more. QUALIFICATIONS: Min 3 years Sales experience is a must Min 5+ years of management experience is required. You must be able to demonstrate how you have successfully led a team to achieve results Customer service experience We are looking for someone who is bursting with positive energy and motivated to grow with us. Money motivated is also a must. Ability to work independently with limited supervision, while maintaining positive staff relationships within a team work environment. Able to obtain Property and Casualty License Able to obtain Life and Health License BENEFITS: Paid time off (holidays and personal/sick days) $40-000 - $50,000 Annual Base Pay + uncapped commissions & bonuses Base pay is determined by interview & experience level Growth potential/opportunities for advancement within my agency: TOP PERFORMERS who are self-motivated and coachable will thrive with our enhanced compensation plan. In addition, the opportunity to coach and run your own team is available within 9-12 months with strong performance. If you are NOT already licensed, we are willing to guide you through the certification process and get you trained. Mostly, we are looking for someone that is out-going, a positive thinker, a motivated self-starter, likes working with people from all walks of life, pays attention to details, is extremely organized & creative. Must be ready to dedicate yourself to the position and be highly motivated to bring about positive change in the company. Please submit your resume & we will get in touch on the next steps

DirectHire Job Title: Office Manager (Hybrid Operations & Marketing Support) Employment Type: Full-Time Pay: $40,000 Talent Trak's client is seeking a full-time Office Manager to support both daily office operations and strategic marketing initiatives. This unique hybrid role blends administrative excellence with creative collaboration, making it ideal for someone who enjoys being the organizational heartbeat of an office while also contributing to marketing and growth strategies. In this position, you will manage essential front-office responsibilities-such as answering phones, scheduling meetings, and maintaining a professional office environment-while also working closely with an external marketing firm to help execute campaigns, provide ideas, and explore new ways to reach potential clients. No prior marketing experience is required. The ideal candidate is a proactive self-starter who is eager to learn, comfortable using AI tools (such as ChatGPT), and ready to contribute to both operational efficiency and brand growth. Key Responsibilities Office & Administrative Support Answer and route incoming calls in a warm, professional manner. Greet guests and manage scheduling for advisors and the leadership team. Sort and distribute mail and manage general email inquiries. Order office supplies and ensure smooth day-to-day operations. Provide support for internal team events and client meetings. Assist operations and client service teams with client requests. Maintain a tidy and welcoming office environment, including lobby, conference room, and supply areas. Marketing & Growth Support Serve as the primary liaison to the external marketing firm. Coordinate implementation of marketing recommendations and action items. Research tools, platforms, and trends to support marketing and growth goals. Use AI tools (e.g., ChatGPT) to brainstorm campaign ideas, draft content, or support creative planning. Assist with light editing and formatting of email newsletters or website content (no heavy writing or design required). Track leads and follow-up activities from campaigns or referrals and recommend improvements. Other Duties Perform additional tasks as assigned to support office operations and company objectives. Minimum Qualifications Familiarity with marketing automation platforms and performance marketing techniques is highly desirable. Eager learner with a positive, proactive attitude. Ability to work independently while successfully managing multiple tasks. Proficiency in Microsoft Office, Outlook, and AI tools like ChatGPT. Creative thinker with the initiative to contribute new ideas. Excellent organizational and time-management skills. Strong verbal and written communication skills, with the ability to interact effectively with team members, clients, and partners. Skilled in operating standard office equipment (computer, copier, fax, etc.). Bachelor's degree or equivalent professional experience preferred, but not required. Must reside within a commutable distance to Birmingham, Alabama.

Schedule: Monday-Friday 8am-5pm Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. Position Requirements: 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Job Description A little about us..... Coosa Valley Medical Center (CVMC) is a progressive health care organization that believes in quality patient care and values their team members. Below is an exciting opportunity to work with the amazing team at CVMC. Why Coosa Valley Medical Center? Competitive Compensation Health & Dental Insurance Day One Flexible Schedule Options Flexible Pay; No More Waiting For Pay Day A little about the job.... The Office Manager is responsible for the management of the office personnel and daily operations of the physician office. Ensures appropriate staffing is provided daily; Office Manager will be expected to work any critical staffing vacancies as they arise. Handles routine issues pertaining to billing, coding patient satisfaction, and physician needs. Maintains and orders supplies while monitoring and managing expenses. Conducts routine chart audits and office inspections to ensure appropriate billing and compliance with all regulatory requirements. Responsible for the orientation, training, and development of office staff. Qualifications for the job... High school diploma required. Minimum of 5 years experience in physician practice management, minimum 3 years in a leadership role required. Certification in Physician Coding with AAPC and/or Certification in Medical Assisting preferred. Excellent verbal and written communication required, telephone etiquette, customer relations' skills, CPT and ICD Coding. Computer literate. Manual dexterity and visual acuity necessary to utilize the PC and calculator; ability to sit for prolonged periods of time; verbal communication and hearing ability to communicate with a multitude of patients and customers. Powered by ExactHire:119722

Responsible for directing the daily operations of the cardiology practice and supervising the activities of all clinical and non-clinical staff supporting the practice. Incumbent has managerial responsibilities over multiple departments within the practice including outpatient clinic, office-based surgical lab, nuclear studies, and imaging. Responsibilities Responsible for keeping all aspects of a physician's practice functional - i.e., answering service, call schedule, supply inventories (office & medical), physician's licenses, medical record forms/documentation/confidentiality, patient information forms, call coverage, contract services, waste management, prescription services (manual & electronic), etc. Develops departmental budget and operational goals and manages clinic operations to achieve set targets and goals. Manages clinic productivity standards. Collaborates with the Vice President, Director, and providers on identifying strategic opportunities for practice growth and new service offerings. Ensures compliance with any accrediting agency standards related to any services offered by clinic (i.e. TJC, AAHC, ICAL, etc.) Manages the overall operational performance and workflow for the practice including quality and operational metrics (e.g. appointment wait times, patient satisfaction, appointment volumes, etc.) Guides clinic physicians on decisions affecting the practice through the use of data and benchmarks. Interviews, selects, makes recommendation for hires, and retains employees Ensures orientation and training for clinic employees Participates in the positive discipline process in coordination with HR and upper management. Develops staffing plans and manages resources effectively. Responsible for clinic compliance requirements with all local, state, and federal regulations and laws Approves payroll and is responsible for accurate payment of employees Works with the billing department to ensure timely and accurate billing of services rendered. Ensures processes in place for clinic staff to collect appropriate insurance information, and obtain necessary authorizations for services. Reviews invoices and statements of vendors and looks for opportunities to enhance the efficiency and profitability of the clinic. Assist in day to day tasks as needed in the clinic/office to ensure delivery of quality patient care, and a safe and efficient working environment - including filling in the receptionist position - or any other position - as deemed necessary and qualified. Maintain patient privacy in all matters including written medical records and computer records Maintains Corporate Compliance, HIPAA, Security and Red Flag Alert Plans/Procedures/Staff Training for the clinic in alignment with the DCH Standards/Policies/Procedures Manages front line operations of area of accountability related to meeting/exceeding departmental goals, 5 keys of excellence, DCH Mission and Vision. DCH Standards: Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation. Performs compliance requirements as outlined in the Employee Handbook Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self. Performs essential job functions in a manner that ensures the safety of patients, visitors and employees. Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees. Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees. Requires use of electronic mail, time and attendance software, learning management software and intranet. Must adhere to all DCH Health System policies and procedures. All other duties as assigned. Qualifications Minimum of two (2) years' experience as a team leader/supervisor/manager of in a healthcare related environment required. Prior experience in cardiology services preferred. Bachelor's degree in Healthcare, Business or related field preferred. Good interpersonal and public relations skills required. Valid driver's license and must have reliable transportation resources to travel to business-related meetings. Must be able to read, write legibly, speak and comprehend English. WORKING CONDITIONS Requires manual dexterity. Position is in an office setting requiring mostly sitting with some standing, reaching, bending, and stooping during the course of each day. Occasionally requires lifting up to 30 pounds from floor to shoulder level. May require use of footstool to reach top shelves. Position requires some light driving. The position includes possible exposure to human body fluids, disease, infection, lab chemicals, and hazard materials. The position requires good communication skills, involves contact either face to face, by email or over the phone with co-workers, physicians, and patients. Physical presence onsite of essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.

Job Description Grey Wolf Automotive Group is looking for an experienced and highly organized Automotive Office Manager to lead our dealership's administrative and accounting operations. This leadership role is essential to the smooth and profitable operation of our store. If you're a detail-oriented, proactive professional with strong dealership accounting knowledge, we want to hear from you! Key Responsibilities: Oversee daily operations of the dealership's accounting office Supervise and support office staff including billing clerks, title clerks, and administrative personnel Ensure accurate and timely processing of vehicle deals, titles, payoffs, and accounting schedules Prepare and manage monthly financial statements in collaboration with the General Manager and Controller Reconcile general ledger accounts and maintain accurate financial records Monitor and manage cash flow, bank deposits, and dealership receivables/payables Ensure compliance with all internal policies and manufacturer requirements Collaborate with department managers to resolve discrepancies and improve processes Lead month-end and year-end closing procedures Handle HR tasks including on-boarding paperwork, timekeeping, and benefits coordination (as needed) Maintain confidentiality of sensitive financial and personnel information Requirements: 3+ years of experience in automotive dealership office management or accounting Strong understanding of dealership financial operations, including AutoSoft or Reynolds & Reynolds Excellent leadership, communication, and organizational skills Ability to work independently and manage multiple priorities Proficient in Microsoft Office Suite (especially Excel) High level of attention to detail and problem-solving ability Valid driver's license and ability to pass a background check and drug screening Travel What We Offer: Competitive salary based on experience Performance-based bonuses Health, dental, and vision insurance 401(k) retirement plan with company match Paid time off and holidays Supportive leadership and a team-oriented environment

Mansa Hospitality in Fultondale, AL is looking for one Front Desk Manager to join our 20 person strong team. We are located on 1701 Main Street. Our ideal candidate is attentive, punctual, hard-working, and has a minimum of 5 years exeperience working in a hotel. Responsibilities 1.Supervises front office team members. 2.Reviews daily front office procedures and assures proper transmission of all necessary reportingto Management team. 3.Ensures proper training programs and procedures are in place in conjunction with the GeneralManager and according to company standards. 4.Responsible for proper administration of keys. 5.Responsible for knowing hotel emergency procedures. 6.Manages inventory and assists General Manager with budget control. 7.Inspects all departments daily. 8.Interviews and hires front desk employees following Company standards and procedures. 9.Conducts employee discipline with regard front desk personnel. 10.Ensures proper uniform standards are in place in department. 11.Accommodates guest special requests. 12.Responsible for knowing area attractions and services in order to accommodate guest's needs. 13.Responsible for knowing Holiday Inn Express services and amenities in order to accommodateguest's needs. 14.Reviews room inventory with sales and assist in selling strategies to maximize room revenue. 15.Monitors tracking of leads and results. Follows up with General Manager to ensure that leadsare actively managed and followed up on. 16.Takes ownership of sales when GM is not available. 17.Assists GM in maintaining accounts. 18.Responsible for helping coach, train and motivate all members of the in-hotel team on theirroles. 19.Ensures team member attitudes of attentiveness in meeting guest's needs. 20.Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Minimum 3 years of experience working in hotel as Front Office Manager with IHG, Hilton, or Marriott We are looking forward to reading your application.

Stark Exterminators is looking to hire a full-time Office Manager. In this position, you will have the opportunity to provide uncompromised service, support, and administration to internal and external Service Center customers. The Office Manager also aids the Branch Manager with overseeing the day-to-day activities within the branch. Additionally, you will communicate and motivate team members to achieve service center goals. Our administrative representatives enjoy benefits including: generous time off, 11 paid holidays, 401(k) with company match, Roth IRA, medical, dental and vision insurance, high deductible HSA, telemedicine, disability, cancer, and accident insurance. health & wellness suite company-paid + additional, optional, life insurance. ABOUT OUR FAMILY OF BRANDS Stark Exterminators is part of the Arrow Exterminators family of brands. We have been a family-owned and operated business since our start in 1964. Over the years, we have grown rapidly, and we now have the privilege of servicing 12 states. To ensure the quality and satisfaction of our customers, we have several offices in each state we are in to offer a more personalized approach to our communities. Ranked by revenue, Atlanta-based Arrow Exterminators is the sixth-largest pest and termite control company in the United States! We instill family values in the company culture to create a welcoming work environment and a successful company. We attribute our success to passionate, highly trained team members who are committed to protecting everyone's quality of life. As Arrow grows and exceeds industry expectations, we are always looking for new talent to bring on board. We know our team has a lot of options and we are humbled that they choose to work with us. That's why we offer competitive compensation, a robust benefits package, and a family-oriented company culture. A DAY IN THE LIFE OF AN OFFICE MANAGER You will use your strong leadership and computer literacy skills to oversee all administrative staff and functions at a service center. There are a lot of moving parts to ensuring an awesome experience to our customers and team members so attention to detail and multi-tasking are important. Some of the more significant activities include interacting with customers and other team members by phone or email ensuring services are entered, scheduled, posted, collected, and sold. Your commitment to customer service will make it a priority to resolve customer concerns. Your commitment to your team members will allow time to train, motivate, and work alongside them so you can all succeed. Minimum Qualifications: Office Administration experience Working knowledge of Microsoft Office Suite High school diploma or equivalent Present a professional appearance Able to work a 40-hour (minimum) workweek Willing to work minimal overtime as needed ARE YOU READY TO JOIN OUR TEAM? If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you! We are an Equal Opportunity Employer (The job description is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job, nor is it intended to limit opportunities for necessary modifications). Stark Exterminators as a PestVets Company is committed to hiring and participating in acts of service for Veterans and active-duty members of the U.S. Military. Stark Exterminators is a Drug-Free Workplace and performs Pre-employment Drug Screens and Background Checks on all employees