Office manager/administrative assistant jobs in Lancaster, CA - 275 jobs

JRN: 2301 A private family office in Brentwood, CA is seeking a dynamic, detail-oriented Executive Personal Assistant to oversee day-to-day operations and ensure the seamless management of both business and select personal matters. The ideal candidate brings deep experience supporting senior leadership within real estate development, family office management, or a similarly hands-on, entrepreneurial environment. This position requires a seasoned professional who thrives on organization, handles multiple priorities with ease, and leads with professionalism, warmth, and discretion. The successful candidate will have 10+ years of relevant experience as a high-level Executive Personal Assistant, a proactive mindset, and a demonstrated ability to anticipate needs before they arise. You'll serve as the central point of coordination for the Principals, managing operations, communications, and special projects with precision. This is a hands-on role for someone who is equally comfortable leading complex initiatives as they are managing the smaller, day-to-day details that keep both the office and household running smoothly. Responsibilities Executive Support Manage complex calendars, scheduling, and travel arrangements for the principal and senior team. Handle email management, correspondence, and document preparation with discretion and professionalism. Maintain organized filing and digital record-keeping systems, ensuring accuracy and accessibility across all platforms. Assist with project tracking and reporting, including maintaining spreadsheets, budgets, and timelines in Excel. Prepare meeting materials, gather background information, and document clear, actionable notes. Review and reconcile invoices and expenses, ensuring accuracy and prompt resolution of discrepancies. Draft, edit, and proofread professional correspondence, presentations, and reports with exceptional attention to detail. Conduct research and provide summaries to support business decisions and project execution. Office Operations Oversee general office management, supplies, and vendor relationships. Support ongoing office buildout and relocation, coordinate with contractors, designers, and vendors as needed. Implement efficient organizational systems and tech workflows to streamline operations. Personal Assistance Coordinate personal appointments, household scheduling, and travel arrangements. Provide occasional on-site support at the family's residence, including troubleshooting tech issues or assisting with personal logistics. Handle sensitive information with the utmost confidentiality and care. Qualifications 10+ years of experience as an Executive Assistant or Executive/Personal Assistant, ideally within a family office, real estate firm, or entrepreneurial environment. Exceptional computer and technology proficiency: Excel, Word, Outlook, DocuSign, and digital filing systems. Experience managing office buildouts, moves, or residential renovation projects strongly preferred. Impeccable attention to detail, with excellent organizational and communication skills. Takes initiative and proactively anticipate needs, consistently thinking one step ahead to ensure seamless operations. Maintain a professional demeanor and proactive attitude while operating effectively in a small, entrepreneurial environment. Demonstrate exceptional written and verbal communication skills Location: onsite in Brentwood, Los Angeles. Compensation and benefits: $130-150K DOE, medical, dental, and vision insurance, 401(k), and PTO.

Personal Assistant & Creative Operations Associate Confidential | Los Angeles, CA (On-Site) Employment Type: Full-Time Reports To: High Profile Artist Role Overview We are seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9-5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments. The ideal candidate is a jack-of-all-trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses. You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well-mannered, emotionally intelligent, and enjoyable to be around. For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level. Key Responsibilities Personal & Administrative Support Manage complex scheduling, travel, and logistics with frequent changes Coordinate flights, hotels, transportation, and itineraries, often on short notice Handle emails, messages, and calls with professionalism and discretion Manage personal tasks and errands as needed Track details, deadlines, and follow-ups without reminders Creative & Art Operations Support art-related logistics including installations, packing, shipping, and coordination Assist with exhibition preparation, studio organization, and documentation Take high-quality photographs for documentation, reference, and internal use Assist with layout, editing, and organization of materials using Adobe InDesign Maintain organized records of artworks, files, and assets Technical & Digital Support Confidently operate MacOS and Apple devices Troubleshoot tech issues across devices, software, and platforms Maintain clean, well-organized digital systems and folders Learn new tools and workflows quickly Research & Execution Research vendors, services, locations, and resources Vet options and present clear recommendations Resolve issues independently, including scheduling conflicts, errors, or service problems Travel & On-the-Ground Support Travel frequently, including evenings and weekends Support extended workdays, events, and location-based needs Remain composed, discreet, and professional in all settings Required Skills & Qualities Strong MacOS and Apple ecosystem proficiency Advanced organizational skills and attention to detail Confident using Adobe InDesign; other Adobe tools a plus Strong photography skills with a good eye for composition and detail Calm under pressure; adaptable to changing priorities Excellent judgment and common sense Discreet, trustworthy, and emotionally intelligent Comfortable handling both administrative and personal tasks Clear, direct communicator across text, email, and phone Creative taste paired with operational discipline Experience & Background Experience supporting a senior executive, artist, founder, or high-profile individual preferred Background in creative, art, design, or cultural environments strongly preferred Proven ability to manage multiple priorities independently Schedule, Travel & Physical Requirements Non-traditional schedule required Frequent travel required, including nights and weekends Must be Los Angeles-based and available on-site Ability to lift, move, and handle materials when needed Valid passport required or ability to obtain one Reliable transportation required Who This Role Is For This role is for someone who: Is highly competent and self-directed Has strong work ethic and high standards Can balance creative work with operational execution Thinks ahead and catches issues early Is comfortable with responsibility, trust, and proximity This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction. Compensation: Base Salary: $100,000 - $125,000/year Healthcare: Medical, dental, and vision coverage 401(k): Eligibility after 60 days (employee contributions only) Paid Time Off: 15 days annually + flex holiday of your choice EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Our client, a private real estate firm, is seeking a highly polished and service-oriented Front Office Manager to support their West Side office. This is a front-of-house role, serving as the first point of contact while also playing a key part in the day-to-day operations of the office. The ideal candidate brings experience in facilities management, an interest in project-based work, and takes pride in being a central, reliable presence within a professional office environment. What You'll Do Serve as the first point of contact for visitors, clients, and internal stakeholders with warmth, discretion, and professionalism Manage front desk operations, phone coverage, and visitor experience Oversee office facilities and partner closely with building engineers, property management, and project managers Support office upgrades, maintenance projects, and space planning initiatives Coordinate calendars, meetings, investor visits, small events, lunches, and offsites Manage office supply ordering, inventory, and vendor relationships Provide light administrative support (filing, scanning, document organization) Assist with special projects tied to office operations and facilities as needed What We're Looking For Prior experience in a front office, reception, office management, or service-driven role Strong facilities management exposure; interest in project management is a plus Exceptional polish, presence, and communication skills Highly organized, proactive, and calm in a fast-paced, high-touch setting Service-oriented mindset with pride in creating a welcoming, well-run office Bachelor's degree required We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About The Company: Amalfi Jets is a leading private jet charter company providing unparalleled experiences for our customers globally. True to our mission and motto of " Exploring the world with you." Our mission is to allow our customers to unlock more of the world, elegantly and efficiently. We work with customers in across six continents and provide clear quality, safety, and excellence standards in everything we do. We share our mission and our commitment to excellence on our social media platforms, @amalfijets where we have over 4M followers and gain over 250 million impressions each month. Our company consists of our aviation department, social media brand, and technology. Job Role: Amalfi Jets is seeking a professional, organized, and personable Receptionist to join our team. This role serves as the first point of contact for clients, guests, and partners, while also providing essential administrative support to ensure the smooth daily operation of the office. Key Responsibilities: Manage all inbound phone calls, directing them to the appropriate departments. Greet and assist clients, visitors, and vendors upon arrival. Maintain organization of office common areas, including the snack and stock rooms. Coordinate and schedule internal meetings and conference room bookings. Attend meetings as needed to take accurate notes and distribute summaries. Provide general administrative and office support across departments. Qualifications: Excellent verbal and written communication skills. Highly organized, detail-oriented, and proactive. Professional demeanor with strong interpersonal skills. Ability to manage multiple priorities in a fast-paced environment. Schedule: This position FULL TIME, 40 hours per week. 7:45 AM - 4:15 PM Qualifications: 1-3+ years experience in front office, office administration, receptionist, filing role Customer Service Experience a plus Proactive / Dependable Person High standards for quality, attention to detail, and performance Compensation: Hourly Rate: $18 - 23 USD per Hour 100% Company Paid Healthcare, Dental, Vision PPO 15 Days Paid Time Off per Year Company Issued iPhone + MacBook Amalfi Jets Inc. is proud to be an equal opportunity employer. We are committed to creating an inclusive, diverse, and supportive workplace where individuals of all backgrounds, identities, and experiences are valued and empowered to thrive. We welcome applicants regardless of race, gender, age, religion, sexual orientation, or ability-because we believe a stronger team starts with equal opportunity for all.

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA Responsibilities Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers Support preparation and distribution of offer letters and employment documentation related to payroll setup Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access Maintain payroll, labor, and employee status records to ensure accuracy and compliance Track and maintain labor costs, overhead, and administrative expenses across projects and departments Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs Support budgeting and cost monitoring activities by maintaining accurate financial documentation Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations Assist with documentation preparation for audits, compliance reviews, and internal financial reporting Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE) Attend internal coordination meetings and support cross-functional financial and administrative activities Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred 2-4 years of experience in accounting support, payroll administration, or financial administrative roles Hands-on experience with payroll processing, timekeeping, or labor cost tracking Basic understanding of accounting principles, cost tracking, and financial documentation Experience supporting invoice processing, expense reconciliation, or financial reporting Strong recordkeeping skills with the ability to manage confidential financial and payroll information Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite Experience with payroll systems, accounting software, or ERP platforms preferred Highly detail-oriented with strong organizational and time management skills Effective written and verbal communication skills Ability to work across departments and support multiple stakeholders in a professional environment Ability to produce accurate and timely results while maintaining a service-oriented mindset Knowledge or experience with SBE/DBE/MWBE or other small business certification programs preferred D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The ideal candidate is passionate about the Creator Economy and Social Media and is determined to develop into a Talent Manager for Creators. They are highly self motivated and entrepreneurial. They are perpetually curious to learn about new trends, social platforms, and businesses. Candidates must have one year of experience in talent representation or influencer marketing, an understanding of best practices and trends on all social media platforms, and be excited to operate in a start-up environment with a dynamic scope of work and growing team. Candidates must be comfortable working directly with clients and high level executives, and must be able to anticipate, understand, and communicate the needs of clients and external partners. This includes extraordinary organizational skills, multitasking skills, and the ability to remain highly detail-oriented, while operating across an exceptional volume of clients and projects. RESPONSIBILITIES Support creator manager to coordinate with clients and external partners Support internal client teams and other team members as needed Support development of internal systems and track and process deal flow using systems Develop market research and popular trends Generate and maintain pitch materials Identify and track potential new clients QUALIFICATIONS 1+ Years of talent representation experience (or influencer marketing experience) Knowledge of all social media platforms from a consumer perspective Outstanding organizational skills, ability to prioritize, manage multiple schedules simultaneously Incredible communication skills, both oral and written Extreme discretion; ability to handle confidential information Bachelor's Degree or equivalent industry experience Experience with Google and Apple products Reside in Los Angeles BENEFITS 401k Plan Healthcare Plan Healthcare Premiums Fully Covered Structured Mentorship for Career Development

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

Job Description Hello Sunshine is on a mission to change the narrative for women. Founded by Reese Witherspoon, Hello Sunshine is a media company that puts women at the center of every story we create, celebrate and discover. We tell stories we love-from big to small, funny to complex-all shining a light on where women are now and helping them chart a new path forward. Hello Sunshine is seeking an assistant to the President of Film & TV. We are seeking a self-starter who is well-versed across film and television production and has worked at an agency or large media or entertainment company. Resilience, confidence, adaptability and a growth mindset are crucial characteristics for success in this role. This assistant in the Film & TV division will be on the front lines of development and production at the very highest level. Responsibilities will include rolling calls, monitoring emails, scheduling, arranging travel, meals & gifts, and expenses. This assistant role is at a two-year commitment. Candidate must be based in Los Angeles. This is an hourly position and pays $23/hr with opportunity for OT. What You Will Do Active Responsibilities Manage an intricate schedule across prep, production, and post, ensuring timelines are coordinated and priorities are met. Schedule meetings and support the coordination of project-based work, ensuring alignment across teams and timelines. Compile meeting preparation for your manager in advance. Coordinate travel arrangements, ensuring logistics are efficiently planned and communicated. Manage rolling calls by taking detailed notes, tracking and updating the phone sheet, and relaying all relevant call information to the appropriate executives on the team. Draft and manage monthly expense reports for your manager. Team Responsibilities Stay on top of the inbox by monitoring your manager's emails throughout the day, flagging time-sensitive messages, and filing emails as needed to maintain awareness and organization. Organize and prioritize deadlines, follow through on tasks and keep your manager informed on your progress. Gifts for both internal and external partners. Familiarize yourself with the slate of projects including key auspices and partners. Relay information between your manager and internal executives so the entire team is aligned. Requirements BA or BS degree or equivalent Agency experience (1+ years) Prior experience in film, television, or books Extreme attention to detail Excellent verbal and written communication skills Ability to adapt to shifting priorities, demands and timelines promptly and efficiently Proven reliability in handling sensitive material and security concerns under very tight deadlines Able to learn, understand, and apply new technologies Access to a car is necessary as we are in the office three days a week, and additional driving outside of the regular commute is required Benefits Los Angeles Based Hourly Pay: $23/hr with opportunity for OT In Office Policy: 3-days per week (Tuesday - Thursday) Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) mon-fri 8-5 / 9-6 Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $68,000 - $72,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

Job Description We are looking for someone who is collaborative and friendly to become our dental office manager. As a part of our team, you will maintain staff schedules, supplies, resources, customer service control, and cash flow. Following up with patients, providing leadership, and motivating the team should naturally come to you. Our ideal candidate has excellent interpersonal skills and attention to detail and holds a bachelor's degree in human resources or business administration. Dental Office Manager Duties & Responsibilities: Manages all aspects of the dental office, including patient care and finance. Receives patients, schedules appointments, maintains provider schedule, and assists with treatments as needed. Processes insurance claims and payments by company policy or procedures. This includes scheduling refunds to collect past-due accounts, assigning balance status codes, reviewing collections, and resolving disputed charges. Oversees the administrative aspects of running a dental office, including payroll management (benefit eligibility for all employees), employee relations issues, performance appraisals and terminations, and leadership development programs. Develops business plans to optimize the utilization of facilities resources Maintain and monitor office supplies Book and schedule patients and staff schedules Coordinate office practices on a day-to-day basis Increase productivity and efficiency Maintain billing systems and cash control Hire and train new employees Create an adequate office budget and implement it Make sure employees produce outstanding customer service Dental Office Manager Requirements: High School Diploma or GED Previous work experience Great leadership skills and problem-solving skills Excellent customer service Experience in a dental or medical setting, excellent organizational skills, and attention to detail. Understanding of billing and bookkeeping Highly organized with great attention to detail

Job Description We are seeking a dynamic and experienced Dental Office Manager to join our prestigious dental practice. In this leadership role, you will oversee the daily operations of our dental office, ensuring a high standard of patient care and clinic efficiency. We are looking for a strong leader with a passion for dentistry, excellent communication skills, and the ability to motivate to guide and manage our team. Key Responsibilities: Supervise all front office operations, including scheduling, patient communication, and billing. Manage and train staff to ensure optimal performance and compliance with office protocols. Lead the staff to follow office policies and procedures to enhance operational efficiency. Oversee patient accounting and insurance billing processes, resolving any discrepancies as needed. Foster a positive and welcoming atmosphere for both patients and staff. Maintain accurate patient records and ensure the confidentiality of sensitive information. Coordinate with dental staff to streamline patient care and treatment planning. DAYS/HOURS: Monday - Thursday 7:45am - 5pm Friday 8am - 3pm No weekends #IND Requirements Qualifications: 5+ years of experience as a dental office or Regional Manager. Strong leadership, organizational, and multitasking skills. Excellent interpersonal and communication abilities. Proficiency in dental practice management software and Microsoft Office Suite. Knowledge of dental procedures, billing processes, and insurances. Ability to work well under pressure and solve problems efficiently. Benefits Salary range: $80,000-100,000, based on experience, plus attractive bonus incentives. Benefits: Medical, Dental, disability, paid holidays, paid vacation.

Experienced Office Manager needed for privately owned Dental Office. We have multiple doctors and offer every type of dental service. Patient-focused office with highly skilled staff. We take great pride in providing exceptional customer service to our patients who wish to experience unparalleled dental care. The ideal candidate should have excellent personal skills, a willingness to further their skills, and take great pride in the presentation of the office and themselves. *Must be comfortable presenting and selling ortho, implant and full mouth cases. Pay $32-39/hr DOE $Monthly Bonus of 1% of total office revenues Benefits Medical Dental Retirement Plan Monthly Bonuses Responsibilities Operational Focuses and trains on specialty, hygiene, and general dentistry's growth in collections. Accurately maintains and analyzes financial reports and achieves practice financial goals. Analyze internal processes, monitors competitors' innovations, and recommends and implement procedural or policy changes to improve operations and control costs. Monitor the facilities to ensure that it remains safe, secure, and well-maintained. Prepare, monitor, and track operational reports and key vitals of the company to ensure accuracy and efficiency. Oversees billing and collection processes. Supervises patient recordkeeping and HIPAA compliance. Ensures optimal patient care, monitors patient satisfaction, and resolves complaints. Ensures office compliance to OSHA, Dental Board, and dental plan requirements. Weekly and monthly reporting as requested by owner or Director and ensures managers are doing the same. Evaluates and implements additional providers including GP, hygiene, and specialties Personnel Perform annual performance evaluations for the region's employees Ensure adequate staffing levels are meet Oversee and approve the region's employee schedules, time off and vacation request Successfully manage the staff including employee relations, coaching and development. Support the dentists and ensure their clinic duties are carried out Perform to expectations of the production goals outlined by the executive team Maintain and manage regulatory and compliance issues within your office. Pluses Open Dental Spanish is a Plus!

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance We are a dynamic and rapidly expanding Dental Support Organization (DSO) led by passionate dentists and entrepreneurs. With 7 practices across Southern California, we are committed to building a patient-centered, team-driven culture that transforms the dental experience. As we scale, we're looking for creative, resourceful, and driven staff to help us share our story, strengthen our brand, and engage our growing network of patients and team members. Required Qualifications High School Diploma or equivalent required. 2+ years of experience in dental practice management or 3+ years in an office leadership role. 5+ years of total experience in a dental organization. Minimum 1 year experience as a Treatment Coordinator. Clinical experience (Dental Assistant, Hygienist, etc.) highly preferred. In-depth knowledge of dental procedures, terminology, and insurance processes. Familiarity with the California Dental Practice Act and Dental Hygiene Board of California (DHBC) regulations. Strong understanding of third-party financing options (e.g., Cherry, CareCredit). Proficiency with dental practice management software (e.g., Open Dental). Working knowledge of electronic health records (EHR) and coding for dental and medical billing.\ Job Responsibilities Patient Communication & Case Presentation Review and present treatment plans clearly and compassionately, emphasizing benefits and risks. Answer patient questions regarding procedures, recovery, timing, insurance coverage, and costs. Educate patients about payment options, including third-party financing, office plans, or discounts. Build rapport and trust to support treatment acceptance and long-term patient relationships. Financial Coordination & Oversight Provide accurate treatment estimates and ensure proper documentation of financial agreements. Collect co-payments or deposits prior to scheduling treatment and assist with financing applications. Manage operating budgets, monitor expenses, and oversee patient billing and collections. Collaborate with billing staff to ensure correct posting of dental and medical procedure codes. Generate and present financial and performance reports to ownership or upper management. Scheduling & Operations Management Manage provider schedules to maintain optimal clinical flow and patient experience. Schedule and coordinate treatment appointments, ensuring smooth transitions between clinical and front office teams. Track and follow up on outstanding treatment plans to encourage timely scheduling. Oversee day-to-day office operations, including supplies, sterilization protocols, and facility upkeep. Insurance & Authorization Support Confirm insurance benefits, limitations, and pre-authorizations as needed. Communicate insurance details clearly to patients and help resolve questions or discrepancies. Coordinate with insurance providers to process claims, manage denials, and ensure accurate patient accounts. Team Leadership & Collaboration Lead daily team huddles to align on schedules, goals, and performance metrics. Collaborate with dentists, hygienists, assistants, and front office staff for coordinated patient care. Supervise, train, and provide feedback to staff; participate in hiring and performance evaluations. Foster a positive, communicative work environment and address conflicts or concerns proactively. Compliance & Policy Management Ensure adherence to OSHA, HIPAA, CDA, and HR policies and safety standards. Maintain accurate patient records, insurance documentation, and operational compliance. Develop and implement office policies and procedures to support efficiency, safety, and regulatory compliance. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as Dental office manager. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Plan in-house or off-site activities, like parties, celebrations and conferences Skills Proven experience as aDental Office manager. Knowledge of office administrator responsibilities, systems and procedures Treatment Planning Coordination of Insurance Benefits DHMO, PPO, Denti-Cal Experience Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School with3-5 years dental experience

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Flexible schedule Health insurance Opportunity for advancement Paid time off Job Title: Bilingual (Spanish) Dental Office Manager With Minimum 5 years Experience Location: 2002 South Hoover Street Los Angeles 90007 Are you a dynamic leader with a passion for excellence in patient care? Do you thrive in a fast-paced environment and excel at managing teams? Restore Dental is seeking an experienced and enthusiastic Bilingual (Spanish) Dental Office Manager to join our thriving practice in Los Angeles, California. About Us: Restore Dental is an associate run practice dedicated to providing exceptional dental care in a warm and welcoming environment. Our commitment to patient satisfaction and our supportive team culture make us a standout practice. As our Dental Office Manager, you will play a pivotal role in maintaining our high standards of care and ensuring the smooth operation of our office. Position Summary: As the Dental Office Manager, you will oversee the day-to-day operations of our practice, ensuring efficiency and excellence in all aspects of patient care and administrative functions. You will lead our team, manage office budgets, handle patient relations, and ensure compliance with dental regulations. Key Responsibilities: Team Leadership: Supervise and support our administrative and clinical staff, fostering a collaborative and positive work environment. Office Management: Oversee daily operations, including scheduling, patient flow, inventory management, and office maintenance. Financial Oversight: Manage office budgets, billing, and financial reporting. Ensure accurate and timely processing of insurance claims and patient payments. Patient Relations: Address patient concerns and ensure a high level of patient satisfaction. Implement strategies to enhance patient experience and retention. Compliance: Ensure compliance with dental regulations and standards. Maintain accurate patient records and ensure confidentiality. Hiring & Firing: You will have the sole responsibility of managing the team including firing and hiring of employees as well as the associates Daily Huddle and Reports: You will organize and manage daily huddles and organize daily reporting to provide the owner Requirements: Experience: Proven experience as a Dental Office Manager or in a similar leadership role within a dental practice. Language Skills: Fluent in both Spanish and English to effectively communicate with our diverse patient base. Billing Experience: Strong knowledge of dental billing processes and experience with insurance claims. Software Proficiency: Proficient in Dentrix dental software and office applications. Leadership Skills: Strong leadership and team management skills with the ability to motivate and guide staff. Organizational Skills: Exceptional organizational abilities and attention to detail. Ability to multitask and prioritize effectively. Communication Skills: Excellent verbal and written communication skills. Why Join Restore Dental? Professional Growth: Opportunities for professional development and career advancement. Supportive Environment: Work with a dedicated and supportive team that values collaboration and patient care. Impactful Role: Make a significant impact on our practice and the well-being of our patients. If you are a motivated and experienced Dental Office Manager looking to join a dynamic team, we want to hear from you! To Apply: Please send your resume and a cover letter to ***************** with the subject line "Bilingual Dental Office Manager Application." IMPORTANT: We are NOT currently reviewing any applications that do not have dental experience and that do not speak Spanish Join us at Restore Dental, where leadership meets excellence in patient care!

Job DescriptionDescription: About Us: 4M Dental Implant Center is a leading provider of advanced dental implant solutions, dedicated to transforming smiles and improving lives. Our patient-focused approach and commitment to excellence set us apart as a trusted name in dental care. We are seeking a highly organized, motivated, and personable Office Manager to oversee the daily operations of our new office in Glendale, CA. Key Responsibilities: Office Operations Management: Oversee and manage daily office operations, ensuring efficiency and organization. Maintain office policies, procedures, and standards to ensure compliance with company guidelines and industry regulations. Manage office supplies and inventory, ensuring the clinic is fully stocked and operational. Staff Supervision: Lead, motivate, and manage the administrative and support staff, fostering a collaborative and professional work environment. Schedule, train, and evaluate staff performance, providing feedback and addressing concerns as needed. Organize and manage staff meetings and coordinate schedules to optimize productivity. Financial Oversight: Assist with budgeting, expense management, and financial reporting. Oversee billing, insurance claims, and patient accounts to ensure timely and accurate processing. Collaborate with the finance team to streamline office financial processes. Patient Experience: Serve as the main point of contact for patient inquiries, complaints, and feedback. Ensure a welcoming and professional atmosphere for all patients and visitors. Implement processes to enhance patient satisfaction and address concerns effectively. Technology and Records Management: Manage patient records and maintain confidentiality in compliance with HIPAA regulations. Oversee the scheduling system to maximize patient flow and operational efficiency. Requirements: Education: Bachelor's degree in business administration, healthcare management, or a related field (preferred but not required). Experience: At least 3-5 years of experience in dental office management. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office software (e.g., Microsoft Office, scheduling software, and electronic health records). Detail-oriented with exceptional organizational skills. Knowledge of dental terminology, billing, and insurance processes is a plus.

Job DescriptionBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job Description Our Best Life Companies is hiring an Assistant Office Manager to join our team! As an AOM at Our Best Life, you will have the opportunity to work with an amazing team of dental professionals and grow your career. We offer competitive salaries, benefits, and bonus plans! Responsibilities Coordinating employees and practice schedule Assisting office manager in daily tasks Provide administrative support around office as needed Qualifications High school diploma or equivalent Strong interpersonal and administrative skills, attention to detail Experience working in a dental office required Managerial experience required *Our Best Life Companies is an Equal Opportunity Employer Requirements High school diploma or equivalent Strong interpersonal and administrative skills, attention to detail Experience working in a dental office required Managerial experience required Benefits: PTO Bonuses Compensation: $20-$25/hour

Hello Sunshine is on a mission to change the narrative for women. Founded by Reese Witherspoon, Hello Sunshine is a media company that puts women at the center of every story we create, celebrate and discover. We tell stories we love-from big to small, funny to complex-all shining a light on where women are now and helping them chart a new path forward. Hello Sunshine is seeking an assistant to the President of Film & TV. We are seeking a self-starter who is well-versed across film and television production and has worked at an agency or large media or entertainment company. Resilience, confidence, adaptability and a growth mindset are crucial characteristics for success in this role. This assistant in the Film & TV division will be on the front lines of development and production at the very highest level. Responsibilities will include rolling calls, monitoring emails, scheduling, arranging travel, meals & gifts, and expenses. This assistant role is at a two-year commitment. Candidate must be based in Los Angeles. This is an hourly position and pays $23/hr with opportunity for OT. What You Will Do Active Responsibilities Manage an intricate schedule across prep, production, and post, ensuring timelines are coordinated and priorities are met. Schedule meetings and support the coordination of project-based work, ensuring alignment across teams and timelines. Compile meeting preparation for your manager in advance. Coordinate travel arrangements, ensuring logistics are efficiently planned and communicated. Manage rolling calls by taking detailed notes, tracking and updating the phone sheet, and relaying all relevant call information to the appropriate executives on the team. Draft and manage monthly expense reports for your manager. Team Responsibilities Stay on top of the inbox by monitoring your manager's emails throughout the day, flagging time-sensitive messages, and filing emails as needed to maintain awareness and organization. Organize and prioritize deadlines, follow through on tasks and keep your manager informed on your progress. Gifts for both internal and external partners. Familiarize yourself with the slate of projects including key auspices and partners. Relay information between your manager and internal executives so the entire team is aligned. Requirements BA or BS degree or equivalent Agency experience (1+ years) Prior experience in film, television, or books Extreme attention to detail Excellent verbal and written communication skills Ability to adapt to shifting priorities, demands and timelines promptly and efficiently Proven reliability in handling sensitive material and security concerns under very tight deadlines Able to learn, understand, and apply new technologies Access to a car is necessary as we are in the office three days a week, and additional driving outside of the regular commute is required Benefits Los Angeles Based Hourly Pay: $23/hr with opportunity for OT In Office Policy: 3-days per week (Tuesday - Thursday) Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability