Office manager/administrative assistant jobs in Maple Grove, MN - 118 jobs

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description MAJOR JOB DUTIES AND RESPONSIBILITIES: Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and analyses. Maintains the daily appointment calendar. Determines priorities and monitors the status of projects. Responsible for travel arrangements, meeting coordination and conferences. May act as a Meeting Recorder-summarizing action items precisely. May provide direction and/or oversee other department administrative/clerical associates Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures. Provides superior quality outcomes by taking ownership of administrative services to ensure quality work. Handles more complex administrative duties. Conducts research to assist executive with inquiries or issues. Demonstrates full competence in own area of work, including excellent organizational skills. Makes significant contribution to work team. Works without significant guidance. Performs other duties as assigned. Qualifications EDUCATION/EXPERIENCE: HS diploma and 8 years related experience required. Excellent communication skills (both written and verbal). Excellent customer relation and organizational skills as well as excellent understanding of office practices and procedures. Knowledge of Business English including punctuation, spelling and grammar and knowledge of personal computers and related software (word processing, spreadsheets, databases, etc.). Excellent typing and keyboard skills. Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity. Additional Information All your information will be kept confidential according to EEO guidelines.

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans Base Pay/Salary Plymouth,MN $28.32 - $38.46 / hour

Job Description TIMEPROOFUSA was founded by some of the home remodeling industry's most respected leaders. We have quickly become America's fastest-growing home improvement company-providing roofing solutions to homeowners across the country. Our rapid growth is driven by one mission: to deliver uncompromising quality, dependable service, and lasting peace of mind to every customer we serve. As an Office Manager, you'll be the central hub of TIMEPROOFUSA's daily operations, ensuring the entire branch runs smoothly, efficiently, and with professionalism that reflects our brand. You'll support leadership, coordinate administrative workflows, manage communication channels, and maintain the structure that keeps every department moving forward - all while creating an organized, positive, and high-performing office environment! What You'll Do Oversee day-to-day office operations, including administrative tasks, scheduling, supplies management, and facility upkeep. Serve as the main point of contact for internal staff, vendors, and customers entering or contacting the office. Maintain and organize company records, documents, and files within CRM systems (i.e. Salesforce) and internal platforms. Support leadership and department heads with reporting, timekeeping, onboarding/offboarding, IT requests, shipping/receiving office needs, etc. Manage office communications - emails, phone lines, mail, and customer inquiries Coordinate meetings, trainings, office events, and company calendars to maintain seamless operations. What's In It for You $75k - $85k, depending on experience Full benefits package - Medical, Dental, Vision, 401k, and PTO Paid training and mentorship from industry-leading experts Opportunities for growth - advance into HR, Operations, or Administrative Leadership positions Supportive team culture built on communication, reliability, and recognition Full-time, W-2 employment What It Takes to Succeed Strong organizational and time-management skills - you thrive in a fast-paced environment and keep the office running efficiently Excellent communication and interpersonal abilities - you maintain professionalism and build trust with staff and clients. Problem-solving mindset - you can anticipate needs, resolve issues quickly, and keep things moving. About Us TIMEPROOFUSA is redefining the future of roofing. With fire-safe materials, sustainable technology, and a leadership team backed by decades of success in home remodeling, we're building smarter, safer homes that stand the test of time. Our core values-People First, Innovation, Customer Obsession, Integrity & Craftsmanship, and Profit Fuels Our Future-aren't just words on a wall. They drive how we build, lead, and win together. If you're the kind of person who thrives on challenge, takes pride in excellence, and wants to be part of a team that's changing the industry, this is your moment. Apply today, take the next step in your career, and let's build something extraordinary together.

Job Description We're looking for an Office Manager to help lead and grow our Cottage Grove dental practice. This is a great opportunity to step into a newly revitalized office that's building something special-together. Schedule Monday & Tuesday: 8:00-6:00 Wednesday & Thursday: 8:00-4:00 Fridays: as needed About the Office Our Cottage Grove location is refreshed, growing, and full of momentum. We're proud of the culture we're building-supportive, team-oriented, and genuinely kind. People enjoy coming to work here, and patients feel it the moment they walk through the door. The Role As Office Manager, you'll be the heartbeat of the practice. You'll support the team, help keep the day running smoothly, and play an active role in the continued growth of the office. This role is perfect for someone who leads with confidence, communicates well, and truly enjoys supporting both people and processes. What We're Looking For Dental office experience (management experience strongly preferred) Strong leadership and communication skills Organized, reliable, and proactive A team-first mindset with a positive, solution-oriented attitude Someone who cares about culture just as much as results Why Join Us A growing practice with real opportunity Supportive leadership that values your input A team environment where people genuinely help one another An office that feels welcoming, not stressful or cold If you're looking for a place where your experience matters, your voice is heard, and your work makes a difference every day, we'd love to connect. Skills: General Practice Denticon SoftDent Benefits: Dental 401k PTO Compensation: $28-$32/hour

Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Employee discounts Health insurance Paid time off Office Manager Luxury MedSpa, Wellness & Longevity Company: LAK MedSpa (pronounced LAKE) Location: Wayzata, MN 55391 Job Type: Full-Time, On-Site Compensation: $75,000$95,000 base salary + performance bonus About LAK MedSpa LAK MedSpa is a physician-led MedSpa, Wellness & Longevity practice located in Wayzata, Minnesota one of the Twin Cities most affluent communities. We deliver an elevated, concierge-style client experience supported by strong systems, disciplined operations, and high professional standards. Our patients expect excellence and so do we. We are hiring an Office Manager to serve as the operational leader of our practice. This is a leadership role with responsibility for people, systems, performance, and growth. Position Summary The Office Manager is responsible for overseeing daily operations, leading the team, managing performance metrics, and partnering with ownership to drive operational and financial success. This role requires strong leadership skills, operational discipline, comfort with technology, and the ability to deliver a refined client experience in a luxury medical environment. Key Responsibilities Manage daily office operations and workflows Lead, train, and hold accountable front desk and support staff Establish and track KPIs, production goals, and performance metrics Design, implement, and optimize a membership program Implement and manage CRM, scheduling, and reporting systems Support marketing initiatives including email, social media, website updates, and AI-enabled tools Ensure a consistent, high-touch luxury client experience Maintain compliance with policies, procedures, and service standards Collaborate with ownership on operational planning and execution Qualifications 35+ years of management experience in MedSpa, medical, wellness, or luxury service environments Proven people management and leadership skills Experience tracking KPIs and performance metrics Strong organizational and problem-solving abilities Comfortable with technology, CRMs, and reporting tools Professional demeanor appropriate for an affluent clientele Ability to work on-site in Wayzata, MN Compensation & Benefits Competitive base salary ($75,000$95,000, depending on experience) Performance-based bonus tied to controllable KPIs Paid time off and holidays Employee wellness and aesthetic benefits Growth opportunity in a physician-led practice Work Environment High-touch, client-focused luxury setting Collaborative, professional team culture Clear expectations and accountability Equal Opportunity Statement LAK MedSpa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is a family-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 75 general contractor. . For general inquiries or office positions not posted, please apply here. . Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary Hiring Rate: $39.30/hour, Grade 23, Exempt, Non-Union Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All. Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Hiring Range: $85,825 - $102,479/annually (2026 Rates) Stearns County derives strength from its workforce and provides a welcoming environment where all are respected and valued. We are seeking a highly dedicated professional to join our leadership team in Public Works to provide ongoing supervision of office staff. County employees are provided a comprehensive benefit package, contributions to a Pension Plan , and generous time off. Please refer to our Benefits Overview . Position Objective To provide leadership for and management of the accounting and administrative support staff. This position is responsible for developing and performing the accounting and budgeting functions, process payroll and maintain all financial records, accounts and fiscal transactions for the department. Essential Duties and Responsibilities These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification. 1. Directs and maintains the department's financial and cost accounting systems. 2. Directs employees involved with the input of expenditures and receipts into the Highway Department cost accounting system, County Finance system and the preparation of payroll for the department. 3. Develops, recommends, administers, and updates departmental policies and procedures affecting fiscal matters. 4. Monitors expenditures and revenues to accurately process all payments, receipts and payroll. 5. Insures proper processing of accounts payable and allocation of expenditures to the appropriate cost accounts. 6. Compiles infrastructure values and performs GASB-34 reporting. 7. Assists with preparation of the department budget, monitors budget performance, and recommends budget adjustments as necessary. 8. Supervises the overall contract management process, including tracking costs and receivables by funding source and processing payments to contractors. 9. Processes Federal and State contract grant requests and monitors/reconciles receivables of grants. 10. Oversees all financial reporting for the County Highway Department and governmental, contractual, and regulatory authorities. 11. Participates in employee selection, orientation, training, performance management and disciplinary actions. 12. Responsible for training and cross training staff on administrative/accounting functions. 13. Assists general public with obtaining permits. 14. Prepares invoices to municipalities for local participation on construction and/or maintenance projects including proper documentation for the charges. 15. Maintains effective working relationships with all applicable governmental, contracting and regulatory authorities. 16. Oversees inventories of materials and supplies in the department cost accounting system, reconciling all inventories with the financial system. 17. Reviews, reports and files fuel tax refund requests. 18. Implements the Department's p-Card program, ensuring all procedures are followed, purchases are authorized and proper support is obtained. 19. Oversees Department's IT needs in collaboration with Information Services and serves as the first-line troubleshooter for computer-related issues. 20. Ensures that all Department software is up-to-date, oversees the upgrade process for the Department with outside vendors and/or Information Services. 21. Attends work in a regular and timely manner. 22. Performs other duties as assigned or apparent. Minimum Qualifications In order to be considered for this position, applicants must possess the following: Bachelor's Degree in accounting or related business field with accounting emphasis Four years of accounting experience including one year supervising employees Experience using Microsoft Office Applications Reliable means of transportation to travel to multiple locations around Stearns County, some of which may not be accessible by public transportation Desirable Knowledge, Skills and Abilities 1. Knowledge of accounting theory, principles and practices. 2. Knowledge of principles of governmental accounting, including budget preparation and control measures. 3. Knowledge of principles of office management, including conflict resolution. 4. Knowledge of fiscal analysis methods. 5. Knowledge of State and Federal governmental fund accounting, auditing and reporting requirements. 6. Knowledge of automated accounting and internal audit trail procedures. 7. Ability to implement audit procedures. 8. Ability to perform difficult and complex accounting calculations and entries. 9. Ability to analyze, plan, organize, and perform detailed accounting procedures. 10. Ability to exercise sound judgment in decision making. 11. Ability to work independently with minimal supervision. 12. Ability to organize and prioritize tasks. 13. Ability to effectively communicate verbally and in writing. Accountabilities Shared By All Employees 1. Performs job responsibilities in a manner consistent with the County's mission and values. 2. Develops and maintains a thorough working knowledge of all department and County-wide policies, protocols and procedures that apply to the performance of this position. 3. Develops respectful and cooperative working relationships with co-workers. 4. Informs immediate supervisor of all important matters pertaining to assigned job responsibilities. 5. Seeks opportunities for further personal growth and development. 6. Represents the County in a professional manner to all internal and external contacts when doing the County's business. 7. Complies with all rules and policies in order to maintain a safe work environment. Accountabilities Shared By Managers and Supervisors 1. Demonstrates, by personal example, the integrity, ethics and excellence in work performance. 2. Participates in decisions related to the selection, promotion, transfer, pay and discipline of assigned employees. 3. Orients personnel to County policies and procedures, and clearly communicates primary responsibilities and expected performance outcomes so individuals may proceed with certainty in their respective positions. 4. Leads, monitors, and continually evaluates employee performance using the performance communication process. 5. Administers County policies and contracts in a legal manner and fully documents all incidents and actions taken as a member of the supervisory/management team. 6. Creates a work environment in which individuals are motivated to accumulate additional skills and competencies and assists them in seeking opportunities for further personal growth and development. Work Environment and Physical Demands The primary responsibilities for this position will be performed approximately 100% of the time indoors. Will require travel to offsite locations and minimal attendance at evening meetings. Will have infrequent exposure to health hazards and accidents; requires a low level of physical effort. All employees are required to reside within the state of Minnesota. Extent of Supervision or Guidance Provided Work is performed under the general supervision of the County Engineer. Supervision of Others This position supervises Staff Accountant, Senior Account Technician, and Administrative Assistant positions. Responsibility for Public Contact Moderate. Hours of Work This position has a normal work schedule of 7:30 a.m. to 4:00 p.m.; may include some hours outside of normal work hours on occasion. Interview Date If you are selected to be interviewed for this position, interviews will be held on a date to be determined. Invitations to interview will be sent to the email address listed on the job application and will be based upon an assessment of education and experience. A job specific physical, drug and/or psychological exam may be required before appointment. Benefits To view Stearns County benefits go to: Stearns County Benefits Page If you require special accommodations to participate in the Stearns County hiring process, please contact us at ************.

Office Manager - Medspa Practice (Twin Cities Area) We are seeking an experienced and organized Office Manager to join our growing aesthetic medical practice. This full-time, onsite position is ideal for a candidate who thrives in a leadership role, enjoys overseeing clinic operations, and is passionate about supporting a team dedicated to delivering exceptional patient care. Location: 4 days per week in Edina 1 day per week in Fridley (Candidates should reside in the greater Minneapolis-St. Paul area) Schedule: Monday-Friday, 40 hours per week Compensation & Benefits: Annual salary: $50,000-$60,000 Health insurance 401(k) PTO Profit sharing opportunities About the Role: The Office Manager will oversee daily operations across two clinic locations, support the medical and administrative staff, and help ensure a consistently high standard of care and customer service. This individual will be instrumental in holding team members accountable, refining operational processes, and creating a positive, efficient work environment. Key Responsibilities Include: Managing scheduling, staffing, and daily clinic operations Supporting the provider and team to maintain quality patient experiences Overseeing compliance and clinic procedures Tracking performance metrics and contributing to strategic growth goals Fostering a supportive, family-oriented team culture Qualifications: Minimum 3 years of relevant experience in clinic or medspa operations Associate or Bachelor's degree required Demonstrated leadership and people management skills Strong organizational and communication abilities Experience holding teams accountable in a professional and respectful manner Why Join Us? Our team is committed to patient-centered care and a friendly, family-oriented work environment. We offer opportunities for professional growth as the practice expands, and value individuals who bring accountability, initiative, and compassion to their leadership style.

Company: MetroSpec Technology designs and manufactures LED light sources for companies across North America. Its customers manufacture Light Fixtures sold into Architectural, Commercial, and Industrial applications. Not only does Metrospec manufacture here in Mendota Heights, Minnesota, its customers are all American Manufacturers as well. We are innovative, attentive to quality, customer schedule focused, and highly competitive. Metrospec wages, benefits, and bonus structures are top notch. We celebrate our successes and a 25 year history of achievement. Administrative and Operational duties: * Daily accounting transaction entries and associated reports. * Run daily accounting posting processes * Oversee maintenance, repairs, and ensuring the office is clean and safe. * Managing emails, phone calls, and mail, and directing inquiries appropriately. * Developing and monitoring the office budget, tracking expenses, and time tracking. * Maintaining both physical and digital files, ensuring organization and confidentiality. * Developing and enforcing office policies and procedures to ensure smooth operations. * Providing support and guidance to employees, and potentially handling some HR tasks. * Providing guidance, support, and performance feedback to staff. * Scheduling appointments, organizing meeting rooms, planning company events. * Assisting with scheduling, travel arrangements, and other administrative tasks. * Assisting with the onboarding process, paperwork, training, and setting up workstations. * Enforcing safety procedures and ensuring the office meets all relevant regulations. * Ensuring adequate inventory of supplies and placing orders as needed. Tools and knowledge: * Must know Quickbooks, and core accounting principles. * Proficient in Microsoft Windows, Word, Excel, Teams applications. * Some familiarity with MRP and manufacturing inventory practices. * Able to perform on-line purchasing with multiple vendors. * Able to work full time, in office sometimes opening or closing. Metrospec requires a background check for all candidates once an offer has been accepted.

As the Front Office Manager, you will oversee all front desk operations, ensuring a smooth and welcoming experience for every guest. You'll lead, train, and support the front desk team while managing scheduling, guest relations, and daily reports. Your leadership will drive service excellence and operational efficiency in the front office. Key Responsibilities You will be the leader of our hotel's front office team, ensuring exceptional guest experiences through efficient and seamless operations. Your daily tasks will include managing front desk staff, overseeing guest check-in and check-out processes, and resolving guest issues. You will report to the Director of Rooms or General Manager. A career as a front office manager can lead to opportunities in various management roles within the hospitality industry, such as director of rooms, hotel operations manager, or even a general management position. Education & Experience Hotel experience is always a plus! Applicants should have: A high school diploma, a GED, or one year of hotel experience Previous experience in a similar or related position A combination of education and experience What You'll Need to Succeed Eligible to work in the United States Ability to read, write, and communicate effectively in English Ability to sit, stand, bend, kneel, and lift as required-with or without reasonable accommodations Availability to work a flexible schedule, including evenings, weekends, and holidays if needed A warm, professional demeanor that reflects HVMG's Culture of Excellence Why Our Associates Love HVMG Career growth opportunities across our nationwide portfolio Flexible scheduling Access up to 40% of your earned wages before payday with PayActive Paid Time Off (PTO) and Paid Holidays Full healthcare benefits: medical, dental, and vision 401(k) with guaranteed 4% match and no vesting period Exclusive hotel and food & beverage discounts About HVMG Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field." We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President. The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract. HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.

Job Description Join our team! We are looking for the right person who is creative and efficient, self-driven, eager to learn, problem solver, and skilled in basic management and communication. Great technology skills is a plus! The successful candidate will be a self-motivated, creative, positive person with strong work ethic, great time management, excellent critical thinking/problem solving skills and customer service skills. Must take pride in being on time, on task, positive, reliable, professional and productive. Our PurposeBuild Health. Live Well. Our mission is to help as many people as possible regain and maintain their health by addressing the true causes of disease according to naturopathic principles. Our Values Our values reflect our purpose, our culture and shape the staff and work experience of PND teams wherever they are. Integrity: High Integrity - Be Honest and TrustworthyPositivity: Inspire Hope - Seek the GoodCommitment: Embrace the Cause - Take ResponsibilityGrowth: Strive for Greatness - Always Growing Duties include: Solo customer service management in a clinic setting Reception, phone calls, faxing, billing and scheduling of patients Inventory ordering and management Maintain HIPAA standards with patient health information Frequent communication with patients Managing incoming lab results and patient records, emails, inquiries and other paperwork to assist the health care providers with case management Teamwork with providers and medical assistants Other clerical duties as assigned (creating reports, placing orders, data management, etc.) Contributing to growth through improving efficiency, scheduling and marketing events Support with facilities management E04JI800ppic4036lvq

Front Office Manager As the Front Office Manager, you will oversee all front desk operations, ensuring a smooth and welcoming experience for every guest. You'll lead, train, and support the front desk team while managing scheduling, guest relations, and daily reports. Your leadership will drive service excellence and operational efficiency in the front office. Key Responsibilities You will be the leader of our hotel's front office team, ensuring exceptional guest experiences through efficient and seamless operations. Your daily tasks will include managing front desk staff, overseeing guest check-in and check-out processes, and resolving guest issues. You will report to the Director of Rooms or General Manager. A career as a front office manager can lead to opportunities in various management roles within the hospitality industry, such as director of rooms, hotel operations manager, or even a general management position. Education & Experience Hotel experience is always a plus! Applicants should have: A high school diploma, a GED, or one year of hotel experience Previous experience in a similar or related position A combination of education and experience What You'll Need to Succeed Eligible to work in the United States Ability to read, write, and communicate effectively in English Ability to sit, stand, bend, kneel, and lift as required-with or without reasonable accommodations Availability to work a flexible schedule, including evenings, weekends, and holidays if needed A warm, professional demeanor that reflects HVMG's Culture of Excellence Why Our Associates Love HVMG Career growth opportunities across our nationwide portfolio Flexible scheduling Access up to 40% of your earned wages before payday with PayActive Paid Time Off (PTO) and Paid Holidays Full healthcare benefits: medical, dental, and vision 401(k) with guaranteed 4% match and no vesting period Exclusive hotel and food & beverage discounts About HVMG Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field." We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President. The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract. HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Branch Office Manager supports CrossCountry Mortgage customers and employees by assisting in providing customer service, meeting goals, and maintaining communication between corporate and the branch. This position provides administrative support for management level personnel and performs general office administration duties. Job Responsibilities: Offer the highest level of customer service to clients. Cover the front desk reception area at all times, securing coverage for absences. Answer all incoming telephone calls, routing to the appropriate person or voicemail. Update telephone directories as needed. Maintain conference, training, and meeting room calendars. Sort and deliver company mail when necessary. Sign for overnight delivery packages as needed. Create shipping labels for outgoing packages (Federal Express, UPS, etc.), as needed. Assist with the coordination of lunches for meetings and events. Provide management with administrative support on a variety of projects; maintain discretion in handling all management requests. Assist Manager as needed and directed. Order and obtain office supplies as required. Stock inventory in all areas weekly (or as needed). Handle client and employee inquiries. Maintain confidentiality of information, as needed. Perform all other duties as requested or assigned. Qualifications and Skills: High School diploma, General Equivalency Diploma (GED) from an accredited institution or equivalent education. Two years' experience in a similar administrative role, preferred. Proficient with commonly used office software, including but not limited to: MS Word, Excel, PowerPoint, Outlook, as well as telephone and internet communications. Excellent communication, customer service, and problem-resolution skills. Excellent prioritization and time management skills. Advanced attention to detail and organizational skills. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Pay Range: Annual Salary: 70,000.00-75,000.00 The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position #LI-CCMREC CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Part-time Description Reports to: CEO Under supervision, the Office Manager performs office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects to facilitate efficient operation of the organization. The role of this position is defined and impacted by the mutual working relationship established with the Executive Director. Essential Duties: Reception - Provide administrative/secretarial support for Executive Director, Managers, and Supervisors (e.g. answering telephones, assisting visitors, and resolving a range of administrative problems and inquiries). Anticipate and respond to needs and demands of customers (both internal and external). Interact with customers in a positive and helpful manner. Facilitate the prevention and/or resolution of conflict while preserving working relationships. Executive Director Administration Support - Provide administrative/secretarial support for CEO (such as assist managing her calendar, preparing materials for meetings, setting-up appointments, travel arrangements, etc.). Manages access to Executive Director by screening calls and visitors to determine appropriate course of action. Serves as a liaison, with delegated authority, between Executive Director and subordinate staff by relaying instructions and information and following commitments through to completion. Interacts and communicates with a strong degree of judgment and discretion Office Administration - Coordinate with support staff for operational support activities of the organization; serve as a liaison between managers, supervisors, and staff members in the resolution of day-to-day administrative and operational problems. Monitors and reconciles departmental or program budget and tracks travel and office expenditures. Operate desktop computer to compose and edit correspondence and memoranda from verbal direction and from knowledge of organizational policies; prepare, transcribe, compose, type, edit and distribute agendas and minutes of All Staff Meetings. Create and maintain office documents (such as, forms, invoices, reports, data sheets, etc.). Maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.), arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and send, receive and sort mail and other packages. Make and take responsibility for, and demonstrate commitment to, appropriate decisions in a timely manner. Ensure that decisions are made based on policies, rules and organizational directives and solve emerging problems. Establish and maintain harmonious professional relations by demonstrating respect for and sensitivity to others. Perform other duties and responsibilities as required. Project Management - Ability to plan, organize, and manage resources to bring about the successful completion of a specific project. Share information, knowledge and personal strengths. Seek to understand and build on different perspectives of others to enhance team efficiency and quality outcomes. Maintain confidentiality in all aspects on the organization. Produce clear, concise, logical and grammatically correct written material in English. Miscellaneous- As the business needs, the position will require to provide support for Olu's Beginnings, such as child care and administration Provide social media support for CEO Assist the CEO in tasks for business success Education and Experience: Prefer at least a High School Diploma or equivalent (G.E.D.). Must have 2 to 3 years of progressively responsible office, customer service, problem solving, and administrative experience or equivalent in a comparable environment. Qualified status under Minnesota Rule 11 must be maintained (Criminal background studies of individual affiliated with programs licensed by DHS). Must have ability to work independently in a multi-tasking customer service setting. Must type 60 w.p.m. with accuracy and be able to transcribe from hand-written notes or verbal instructions. Ability to proofread the work of self and others with a high degree of accuracy. Good decision making, problem solving, and judgment skills. Must be computer literate including basic skills in the use of Word, Excel and Outlook. Effective communication skills (written and oral). Previous experience with social media Licenses: Valid MN Drivers' License (this is a condition of employment) including personal vehicle insurance coverage. Use of Tools and Equipment: Office equipment, such as; computer, keyboard, adding machine, paper cutter, fax, copier, telephone and postage meter. Language Skills: Ability to read, write, and comprehend English effectively. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Administrative Assistant job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Administrative Assistant's job. While performing the responsibilities of the Office Manager's job, the incumbent is required to talk and hear. The incumbent is often required to sit and use his or her hands and fingers, to handle or feel. The incumbent is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl; occasionally lift, carry, and put away parcels weighing up to 30 pounds. Vision abilities required by this job include close vision. The incumbent will sit and use a computer workstation, including keyboard and visual display terminal, for extended periods of time. Work Environment: The noise level in the work environment is usually quiet to moderate. The incumbent may be subject to hostile and emotionally upset customers or employees. This job description is intended to convey information essential to understanding the scope of the Office Manager's position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities or working conditions associated with the position. COVID-19 considerations: Olu's follows all Centers for Disease Control and Prevention (CDC), Minnesota Department of Health (MDH), Department of Human Services (DHS) COVID-19 guidelines and recommendations. Olu's observes precautions such as remote interview process, personal protective equipment provided/required, plastic shields at work stations, temperature screenings, social distancing guidelines in place, virtual meetings, sanitizing, disinfecting, or cleaning procedures in place. A mandatory COVID vaccine policy is in place for all Corporate/Headquartered employees. COVID-19 considerations: Olu's follows all Centers for Disease Control and Prevention (CDC), Minnesota Department of Health (MDH), Department of Human Services (DHS) COVID-19 guidelines and recommendations.

Arthrex Minnesota is a Medical Device Agency representing Arthrex, Inc., a leading orthopedic manufacturer that sets the standard for quality, innovation, and medical education in the orthopedic industry. Our team is made up of dedicated professionals with over 375 years of combined experience representing Arthrex across the Minnesota and Western Wisconsin market. At Arthrex Minnesota, our product is our people. Our mission is to provide the highest quality service, medical education, and innovative solutions to our healthcare partners. To achieve this, we train our team members to become expert Technology Consultants capable of supporting the expansive Arthrex portfolio-covering more than 250 surgical procedures. A career with Arthrex Minnesota is both challenging and rewarding, and it supports the Arthrex mission of Helping Surgeons Treat Their Patients Better™. Summary We are seeking an organized, proactive Executive Assistant & Office Manager to support a 70-employee medical device organization. This role manages corporate travel through the Concur system, oversees daily office operations, provides executive-level administrative support, and assists with the planning and execution of medical education events, including catering and logistical coordination. Key Responsibilities Executive & Administrative Support • Provide high-level administrative support to senior leadership, including scheduling, calendar management, and communication. • Assist with preparing presentations, documents, and meeting materials. • Support confidential projects and company initiatives as needed. Travel Coordination • Arrange and manage travel for employees and executives, including flights, hotels, transportation, and group travel. • Ensure all bookings align with company policies and budget guidelines. • Track travel expenses, support expense reporting, and assist with reconciliation. • Negotiate with travel vendors to secure optimal rates and services. • Maintain accurate travel records and assist with travel-related issues. • Manage last-minute changes and cancellations professionally and efficiently. Event & Meeting Coordination • Plan and coordinate internal and external medical education events, meetings, and programs for local physicians. • Organize catering, venues, schedules, and event materials. • Support logistics for team meetings and company-wide functions. Office Management • Oversee daily office operations to maintain an organized and efficient workspace. • Serve as the primary point of contact for vendors, office supplies, and facility services. • Support internal communications and contribute to a positive, unified company culture. • Serve as the Office Social Media Ambassador by creating internal posts celebrating company wins. • Assist with basic bookkeeping, invoice processing, and expense tracking. CRM & Cross-Functional Support • Maintain accurate CRM data (Salesforce), including updates and reporting. • Support sales teams by ensuring account information accuracy and pipeline visibility. • Collaborate with sales and finance teams to promote operational efficiency. Core Values & Expectations • Demonstrate and uphold Arthrex Minnesota's core values: Passionate, Reliable, Optimistic, Unified, Dedicated. • Maintain professionalism, confidentiality, and ethical standards. • Support the mission of Arthrex: Helping Surgeons Treat Their Patients Better™. Minimum Qualifications • 3-5 years of administrative support, executive assistance, office management, or travel coordination experience (medical device experience preferred). • Proficiency with Microsoft Office, Concur, and Salesforce CRM or similar platforms. • Exceptional organizational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to handle sensitive information with discretion. • Strong initiative and ability to work independently. • Bachelor's degree preferred but not required. • Professional appearance and presentation.

OFFICE MANAGER - RIVER OAKS Supportive leadership in a mission-driven assisted living community Why Join River Oak? River Oaks is a warm and welcoming assisted living community dedicated to helping adults with mental health challenges live with dignity, stability, and purpose. We believe that both residents and staff deserve an environment that is engaging, supportive, and rooted in compassion. We are currently seeking a full-time Office Manager who will play a key role in supporting day-to-day operations, coordinating medical appointments and transportation, and helping ensure the highest quality of care for our residents. If you're passionate about people, skilled in administration, and motivated by meaningful work, we invite you to apply. WHAT WE OFFER: ✅ Competitive salary (up to $25/hour and generous benefits package) ✅ 401(k) retirement plan with 5% employer match ✅ Medical, dental, and vision insurance, up to $1,000 employer-funded HSA account ✅ Short- and long-term disability insurance ✅ Life insurance ✅ Paid time off (PTO) ✅ Scholarship assistance ✅ Positive, purpose-driven work environment A DAY IN THE LIFE: As the Office Manager, you'll oversee front office operations while working closely with the leadership team to coordinate care services. You'll manage phones, schedule transportation and appointments, assist with resident trust accounts, and support communication across care teams. Your organizational strength and compassionate leadership help ensure that each day runs smoothly for residents and staff alike. WHAT YOU BRING: ✅ Prior experience in office management or administrative support (required) ✅ Experience working in a mental health or assisted living setting (preferred but not required) ✅ Strong communication and leadership skills ✅ Ability to prioritize, stay organized, and work independently A heart for helping others and contributing to a mission-driven team SCHEDULE: This is a full-time position, Monday through Friday during standard business hours. Join Our Team! If you're ready to bring your talents to a team that truly makes a difference, we want to hear from you. Take a moment to complete our fast, mobile-friendly application- we look forward to meeting you!

JOB DESCRIPTION: Assure all clerical practices and procedures are being completed in an efficient and timely manner. To serve as major support staff to all departments and to supervise clerical staff. ESSENTIAL FUNCTIONS RESPONSIBILITIES: Has the ability to perform all the duties of supervised positions. Ensures that all administrative and secretarial staff are trained in exceptional guest service including reception of visitors and staff and recording and forwarding of messages in a timely and efficient manner. Responsible for records management and the assurance that filing systems are maintained for all departments. Responsible for ensuring office equipment is operating smoothly at all times. Maintains and efficient mailing system, including distribution of incoming correspondence. Responsible for ordering and storing of all office supplies as needed on a weekly basis. Includes the ordering of forms, time cards, I.D. badge materials and any other type of forms that are used by the Casino. Supervises clerical staff, ensuring that office is adequately staffed for assigned hours and that staff are doing necessary work as assigned, including processing of employee paperwork and forwarding to Gaming office in a timely manner. Provides major support for all staff, including supervisors, department managers and upper management. Ensures telephones and computers are operational adequately through troubleshooting on site or through communication with IT Department. Assure payroll records for department managers and department are correct and forwarded to payroll office in a timely manner. Maintains knowledge of all events in the property as a whole. Attends and/or facilitates all mandatory meetings and training. Maintains confidentiality at all times. Is sensitive to Native American Culture. Operates within the parameters of the Leech Lake Gaming Human Resource Policy, Departmental Policy Manual and all Tribal Internal Controls (TICs), and all other applicable regulations. Secures the assets of Leech Lake Gaming and the Leech Lake Band of Ojibwe. Performs other duties as assigned.

Job Description: Medical Clerical Support Specialist _ Scheduler Medical Clerical Support Specialist _ Scheduler Position Summary The Medical Clerical Support Specialist provides essential administrative, scheduling, and customer service support to VA medical and outpatient operations. Contractor personnel will work on-site in VA facilities and perform duties in accordance with VA policies, VHA Handbooks/Directives, and the contract's Performance Work Statement (PWS). The Specialist plays a key role in supporting Veterans by ensuring efficient clinic workflow, timely appointment coordination, and accurate documentation in VA-authorized systems. Essential Duties and Responsibilities Contractor personnel shall perform, at a minimum, the following functions in support of VA clinical operations: Provide administrative and clerical support to VA staff, including physicians, nurses, and clinic leadership. Schedule, modify, and coordinate Veteran appointments using VA-approved scheduling systems (e.g., VistA, CPRS, MSA tools, and Cerner/Oracle Health - as applicable per site). Support outpatient care coordination and assist with managing clinic flow. Maintain accurate documentation, records, and logs in compliance with VA, VHA, and HIPAA requirements. Prepare correspondence, reports, and forms using Microsoft Office applications. Answer telephones, route calls, greet Veterans and visitors, and provide high-quality customer service. Assist with check-in/check-out processes and verify required documents or eligibility information when directed. Follow all VA confidentiality rules, IT security protocols, and information handling procedures. Meet all performance metrics and deliverables outlined in the PWS, including timeliness, accuracy, and responsiveness. Minimum Qualifications (Mandatory Requirements) The Contractor must ensure personnel meet the following minimum criteria: High School diploma or GED. Proficiency in English (oral and written). Working knowledge of Microsoft Office (Word, Excel, Outlook). No physical restrictions that interfere with assigned duties. Preferred Qualifications Experience scheduling appointments or providing administrative support in a healthcare setting. Prior work experience in a VA facility, VHA system, or federal healthcare environment. Familiarity with VA clinical systems, including: VistA (Veterans Health Information Systems and Technology Architecture) CPRS (Computerized Patient Record System) Oracle Cerner (LH/EMR), depending on facility transition MSA (Medical Support Assistant) workflows Knowledge of VA processes, such as consult management, clinic profiles, and Veteran-centered communication. Key Competencies Strong interpersonal and communication skills, especially when interacting with Veterans. High attention to detail and accuracy in scheduling and documentation. Ability to work effectively in a fast-paced clinical environment. Professionalism, reliability, and respect for Veteran privacy. Ability to work independently while following VA policies and supervisory direction. Customer service orientation reflecting VA's mission to serve Veterans with compassion and respect.

Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits: Flexible scheduling options Opportunities to gain and grow leadership skills Support a healthy work-life balance Free meals during summer months Employee Referral Program Scenic and inspiring work environment Retirement Savings Plan with opportunity for 3% Employer Match Fun, organization-wide Events Cabin Rental Discounts ...and more! How You'll Contribute: Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities Lead recreational and leisure activities as assigned by leadership Report any changes in participant condition promptly Ensure participants' belongings are properly checked in and returned Complete all required documentation accurately and timely Maintain cleanliness and organization of areas used by participants and staff Participate in training and professional development opportunities Attend and actively participates in staff meetings Perform other duties as assigned What You'll Bring to the Table: Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role) Must be able to pass an organizational background study Strong communication skills Able to handle physical aggression and challenging behaviors Detail-oriented with a strong emphasis on safety Team player who can follow instructions effectively Previous experience working with individuals with disabilities preferred Physical demands Ability to see, hear, and communicate verbally Ability to lift up to 50 lbs. Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours Ability to feel objects and use fingers to operate tools and controls True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.