Office manager/administrative assistant jobs in McAllen, TX

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Killeen, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE- Monday - Friday 7a-4p Outpatient Will see 18-20 patients per day. $10,000 Sign On Bonus. BENEFITS Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Executive Assistant II - ONSITE Experience 3 years of experience in office and calendar management is required; Certified Administrative Professional (CAP) certification preferred; Professional Administrative Certification of Excellence (PACE) is preferred. Onsite in Irving, TX 75039 Hourly Rate: $22.50/hour W2 Monday-Friday 8 hour Summary: The Executive Assistant II is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below. The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive. The Executive Assistant II serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team for overall support of executives. Responsibilities: Meets expectations of the applicable Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Maintain executive's calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts. Prioritizes own time according to workload demands. Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and, works directly with Committee Chairs We are an Equal Opportunity Employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, or veteran status. We value diverse perspectives and actively seek to create an inclusive environment that celebrates the unique qualities of all employees.

Job Title: Executive Assistant Compensation: $75,000 - $90,000 total (base + quarterly bonuses) Employment Type: Full-Time About Our Client Our client is a diverse real estate equity group dedicated to improving communities across Texas, with a strong focus on Houston. They manage dynamic projects that make a meaningful impact, offering a collaborative and high-energy work environment. Role Overview We are seeking a highly organized and proactive Executive Assistant to provide full support to our leadership team. This role requires discretion, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in fast-paced environments, thinks creatively to solve problems, and has a stable work history demonstrating commitment to previous roles (minimum two years in each prior position). This is a full-time, on-site role-no remote or hybrid work options. Key Responsibilities Calendar & Time Management: Schedule and prioritize meetings according to company guidelines, ensuring smooth workflows and adequate buffer times between appointments. Communication: Send timely calendar invites and reminders, keeping executives informed and on schedule. Problem Solving: Anticipate potential challenges and proactively resolve issues with efficiency and composure. Adaptability: Respond quickly to shifting priorities, urgent needs, and last-minute changes while maintaining a calm, professional demeanor. Support Daily Operations: Manage confidential information with discretion, assist with administrative tasks, and provide organizational support to ensure seamless day-to-day operations. Qualifications Bachelor's degree in Business Administration or related field preferred. Minimum of 3-5 years of experience as an Executive or Administrative Assistant, preferably in real estate. Demonstrated stable work history with at least two years in each prior role. Excellent organizational, multitasking, and time management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, discretion, and adaptability in a fast-paced environment. 🚫 No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.

About the Company: We are partnering with a boutique Real Estate firm in Austin, Texas, specializing in residential, commercial, and the highly unique farm & ranch properties. This is a fast-paced, growing team of professionals looking for a driven Office Manager to support operations and agent productivity. Role Overview: As Office Manager, you will be the right-hand to the leadership team, overseeing day-to-day operations. This is a hands-on role where you'll get exposure to one of the most niche markets Texas has to offer! Key Responsibilities: Manage agents and maintain production accountability Oversee office operations for smooth workflow Support agent performance through guidance, coaching, and communication Handle hiring, onboarding, and terminations as needed Assist in database management, marketing, and lead generation strategies Contribute to social media and marketing efforts to drive engagement Must-Have Qualifications: 2-3 years experience in an office environment Stable work history Marketing experience and familiarity with social media/advertising RE license or actively pursuing one Comfortable leading a team and managing dynamic personalities Quick thinker with excellent communication skills Compensation & Perks: Salary range: $45,000 base, with performance-based bonuses per deal OTE of $70-120k/yr 8-5 schedule with flexible hours Opportunity to grow into a full agent/broker and specialize in farm & ranch properties in Texas-a rare and exciting niche! Hands-on growth and learning environment with leadership exposure

PROCEDEO is a national leader in innovative project delivery methods and advanced construction technology, particularly within the education and municipal sectors. We specialize in managing comprehensive portfolios of capital projects from initial planning to completion. Our team is committed to delivering exceptional service while maintaining a personalized approach to meet client needs. At PROCEDEO, we combine expertise, collaboration, and innovation to deliver high-quality projects tailored to our clients. Position Overview: PROCEDEO, a national Design/Construction Program Management Company, is seeking a new Office Manager to support day-to-day office operations and provide administrative coordination for our team. This on-site position is based in our Grapevine, TX office and plays a key role in maintaining an efficient, organized, and professional work environment. The Office Manager will handle administrative tasks, support project documentation, coordinate office logistics, and collaborate closely with contractors, architects, third-party vendors, and internal stakeholders to ensure smooth operations and effective communication. Key Responsibilities: Oversee daily office operations to ensure a productive and well-organized work environment. Manage office supplies, equipment, and vendor relationships, ensuring resources are maintained and replenished as needed. Serve as the primary point of contact for office communications, visitors, and general inquiries. Coordinate meetings, events, travel arrangements, and schedules for leadership and team members. Support HR-related functions such as onboarding, maintaining employee files, and assisting with internal communications. Prepare and format reports, correspondence, and presentations as needed for leadership and project teams. Maintain both digital and physical filing systems, ensuring accurate and organized recordkeeping. Assist with planning and coordinating team events, office gatherings, and employee engagement activities. Ensure compliance with office policies, procedures, and confidentiality standards. Support facilities management, including maintenance coordination and workplace safety procedures. Provide administrative assistance for special projects and other duties as assigned. Qualifications: Strong organizational and time management skills with the ability to prioritize effectively. Excellent communication and interpersonal skills with a professional and approachable demeanor. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) High level of discretion when handling confidential information. Previous experience in office management, administration, or executive support preferred. Ability to work independently while maintaining a team-oriented and service-minded approach. Employment Benefits: Employee Benefits include a negotiable salary, 401K (with company match), full medical/dental/vision insurance, paid time off, life and disability insurance, paid maternity and paternity leave, tuition reimbursement, HSA and FSA medical plans as available to fulltime company employees. About the PROCEDEO Group: PROCEDEO is a national leader in alternative project delivery methods for architecture and construction, as well as cutting-edge construction technology within the education and municipal sectors. We oversee full portfolios of capital projects for K-12 districts, municipalities and universities from conception through all phases of procurement to completion. Our team prides itself on providing exceptional service while remaining attentive to client needs. We specialize in delivering projects efficiently and effectively, maintaining a client-focused approach. PROCEDEO is an equal employment opportunity company. For more information on our culture, history and portfolio of work and services, please visit **********************

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: Social Security Number Date of Birth Age Citizenship Status Gender Ethnicity/Race Marital Status Applicant Photos * A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Department: Division of Health Science Professions General Statement of Job The Senior Administrative Assistant provides administrative support and assistance to the Dean of Health Science Professions, facilitates communications, plans and follows-up on administrative matters. Assists with compiling, typing and tracking reports, as directed. Specific Duties and Responsibilities Essential Functions: Provides administrative support and assistance to the dean. Facilitates communications within the office and the College by anticipating, planning and following-up on administrative matters. Processes confidential information and coordinates various projects. Assists in administrative affairs of the dean. Coordinates the dean's schedule. Conducts research and prepares reports and documents, as requested. Coordinates projects/reports with other departments and divisions. Manages and/or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines. Interacts with the public in a positive manner and answers questions regarding programs and department matters. Responds to internal and external inquiries and exercises sound judgment in addressing referral of inquiries or concerns. Addresses problems and concerns from students, faculty, staff and the public, and formulates solutions with great attention given to customer service. Maintains and updates documents, as requested. Coordinates division meetings, including but not limited to reserving and preparing facilities, preparing and distributing agendas and other meeting materials, and recording and transcribing meeting minutes. Performs other duties as assigned. Required Education and Experience Bachelor's degree required. At least three (3) years of work experience in a professional work setting required. Required Knowledge, Skills and Abilities Excellent oral, written and interpersonal communication skills. Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills. Strong proficiency in composing correspondence and preparing lengthy documents and reports. Strong critical-thinking and problem-solving skills. Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines. Ability to work independently as well as a team player within department and with others. Ability to adapt to constant change and periods of fast-paced, high-intensity work situations. Demonstrated commitment to achieving the vision and mission of South Texas College. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information and respond to inquiries from students, faculty, staff, and the general public. Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Checks, Certificates, Licenses, and Registrations Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy. Physical Requirements Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Bending the body downward and forward by bending leg and spine. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Applying pressure to an object with the fingers and palm. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Ability to make rational decisions through sound logic and deductive processes. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Sitting particularly for sustained periods of time. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Mobility to accomplish tasks, particularly for long distances or moving from one work site to another. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. Minimum Compensation $19.00 Hourly Desired Start Date February 02, 2026 Posting Close Date (No Close Date if Blank) 5 January 2026 11:59pm

JOB OVERVIEW: The Office Manager will lead all aspects of the dental practice including operations, staff scheduling, patient schedule management, patient care experience, team collaboration, doctor relationships, office safety and compliance, and overall financial performance of practice. REPORTS TO: Regional Operations Manager or Vice President of Operations SCHEDULE: This position requires a flexible schedule that may include extended hours, including evenings and weekends, to meet business demands. QUALIFICATIONS: - 3+ years dental experience is preferred - 3+ years experience in customer service - 5 years of previous leadership or management experience is preferred - Excellent time management skills - Experience with supply and practice cost management - Previous dental assisting experience preferred - Dental practice management software required; Open Dental/Dentrix experience preferred - Working knowledge of MS Office and/or Google Suite Technologies - Experience with social media marketing is a plus - Bilingual (Spanish) is preferred ESSENTIAL FUNCTIONS: - Foster and promote Rodeo's high-performance culture and effective management of Rodeo's patient experience workflow/processes. - Facilitate the delivery of optimal patient experience and patient care outcomes. - Leverages organizational reporting to drive office performance to achieve targets i.e. productivity reports. - Ability to analyze and interpret financial data to meet organizational goals, and support strategic decision making positively impacting the P&L. - Ensure team utilizes MaxAssist to actively build patient schedules while also using the system to monitor operational tasks, drive productivity, and streamline practice workflows. - Ensure billing accuracy by working closely with Revenue Cycle Management to control insurance adjustments and proper claim resolution. - Manage accounts payable and receivable, ensuring timely payments and collections. - Identify and execute on measures to control and reduce operating expenses. - Promote team collaboration, innovation and the sharing of information and ideas - Lead the Morning Opportunity Meeting (MOM). - Create and communicate staff assignments to team members. - Ensure Office Readiness Checklist is completed each day before opening. - Monitor all office functions to ensure team members are engaged and performing assigned duties as detailed in operational protocols and procedures. - Work closely with the team to ensure the appointment board and the patient status is optimized. - Work closely with marketing and procurement to ensure all marketing collateral, including in-clinic celebrations, is up to brand expectations. - Identify potential patient escalations and engage the doctors, operational leadership, and Corporate resources as required to discuss issues, seek out root causes, and provide solutions to systemic issues. - Build strong relationships with all doctors to facilitate treatment and Team Member engagement. - Make sure the staff always remains 100% credentialed and certified, while performing their duties. - Coordinate and work closely with HR regarding all hiring, training, and all employee relations needs. - Ability to perform Treatment Coordinator duties or capacity to learn Treatment Coordinator duties. - Maintain office and team required OSHA, HIPAA, and infection control training. - Performs all other duties as assigned that support the organization's mission. PHYSICAL REQUIREMENTS: - Prolonged sitting and standing as needed - Ability to lift up to 15 lbs - Travel as needed for training and/or assistance at other locations (less than 10%) NOTE: A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the Manager occupying this position. Managers will be required to perform any other job-related duties assigned by their supervisor. Rodeo Dental is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members. Rodeo Dental is an equal opportunity employer and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our team members is critical to our success. Rodeo Dental is also proud to be a pioneering certified B Corporation in the dentistry industry! As a certified B Corporation (B for Benefit) Rodeo strives to meet the highest standards for social and environmental performance, transparency, and accountability.

We are seeking an experienced Office Manager to lead day-to-day PAS operations at our Rio Grande City office. The Office Manager serves as the primary on-site leader, ensuring efficient coordination of PAS services, HR and recruitment support for attendants, and compliance with HHSC requirements. Key Responsibilities Oversee daily PAS office operations to ensure timely staffing, scheduling, and service delivery. Support PAS Coordinators with client coverage and client resolutions. Serve as a point of contact for field staff and clients regarding operational concerns. Support agency goals for EVV compliance and HHSC requirements. Reinforce company policies, attendance standards, and performance expectations. Communicate current client assignments and staffing priorities to recruitment teams. Assist with local outreach efforts as directed to support census growth and attendant hiring needs. Prepare reports, track metrics, and assist leadership with operational data as requested. Other duties as assigned by leadership. Qualifications Minimum 2-3 years of experience in office management, healthcare administration, or PAS operations preferred. Experience in home health or Personal Assistance Services strongly preferred. Working knowledge of EVV systems and HHSC PAS requirements is highly desirable. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Proficient in Microsoft Office and healthcare software systems. Why Join Us Be a key leader in supporting PAS services in your community. Opportunity to grow within a mission-driven healthcare organization. Collaborative leadership team with structured support from HR, Compliance, and Operations. Apply today to help lead and support PAS operations in Rio Grande City!

The Assistant Business Office Manager (ABOM) works under the direction of the Business Office Manager to support fiscal responsibility and financials of the facility. Essential Functions: Will assist the Business Office Manager with accounts receivables, deposits, residents trust funds, PCC, census tracking, completing 3618/3619's, petty cash, and office supply orders The ABOM will assist in meetings with residents and families to review admission or upon payer change. Each resident and family member will be treat with a high level of professionalism, compassion, and respect. Ensure all accounts are properly maintained according to policies and procedures Ensure each resident's financial information is kept confidential The Assistant Business Office Manager will act as a backup for the receptionist. Must answer phones and greet visitors. At times there will be other special assignments/functions directed by the Administrator, Business Office Manager, VPO, or Regional AR Manager

Are you the orchestrator of order in a dynamic law office, ready to transform daily operations into a model of efficiency and accountability? Do you thrive in creating structure out of chaos, managing people, processes, and priorities with clarity and precision? Is your sense of ownership matched only by your ability to lead, motivate, and implement systems that keep the entire office running like clockwork? Final question: When faced with a challenge, do you get excited or run away? ** IMPORTANT: TO APPLY ** If you have any questions, please email **************** only. Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform. To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens. **RECRUITERS DO NOT CONTACT** Based in Edinburg, Texas, the Law Office of Aurelio Garza stands as a trusted name in estate planning, elder law, and real estate. Founded by attorney Aurelio Garza, a U.S. military veteran known for his discipline and precision, the firm operates with an unwavering commitment to integrity, accountability, and service. Aurelio Garza's approach blends legal expertise with personal dedication-he believes every client deserves clear guidance, compassionate counsel, and efficient results. The firm's mission is simple yet powerful: to protect families, secure legacies, and deliver peace of mind through meticulous legal planning and execution. We're seeking a hands-on, solution-focused Office Manager who can bring consistency, leadership, and operational excellence to our growing firm. You'll be the central hub of daily activity-overseeing the front desk, managing staff performance, ensuring SOP compliance, and driving accountability across all functions. This position isn't about sitting behind a desk-it's about owning the firm's internal systems, ensuring work gets done, and keeping the team aligned with the firm's goals. You'll act as the buffer between Mr. Garza and the team, ensuring smooth communication, consistent standards, and a proactive problem-solving culture. What you'll do: Office Operations Oversight: Manage all daily administrative and front-desk activities to ensure seamless office functionality and a professional client experience. Team Coordination: Lead, train, and hold staff accountable to performance expectations. Foster collaboration and ensure consistency across all team members. Calendar & Scheduling Management: Maintain and organize Mr. Garza's calendar, client appointments, and staff schedules to eliminate conflicts and missed deadlines. Process Implementation: Create, refine, and enforce Standard Operating Procedures (SOPs) and training manuals to establish structure and clarity in firm operations. Performance Tracking: Develop and monitor Key Performance Indicators (KPIs)- including staff productivity, client response times, and firm review goals - to drive measurable improvement. Compliance & Quality Control: Act as the gatekeeper for process compliance, ensuring policies are followed and standards are upheld across all departments. Onboarding & Training: Oversee employee onboarding and ensure new hires are properly trained on firm systems, technology, and service expectations. Vendor & Program Management: Evaluate and optimize firm tools (e.g., Mailchimp, CRMs, automation systems) to maximize efficiency and eliminate wasted spend. Problem Solving: Identify operational bottlenecks, propose solutions, and implement improvements that enhance workflow and morale. Leadership Support: Provide timely updates and proactive solutions to Mr. Garza, ensuring he remains focused on legal work while the office runs efficiently behind the scenes. What we're looking for: Office Operations Oversight: Manage all daily administrative and front-desk activities to ensure seamless office functionality and a professional client experience. Team Coordination: Lead, train, and hold staff accountable to performance expectations. Foster collaboration and ensure consistency across all team members. Calendar & Scheduling Management: Maintain and organize Mr. Garza's calendar, client appointments, and staff schedules to eliminate conflicts and missed deadlines. Process Implementation: Create, refine, and enforce Standard Operating Procedures (SOPs) and training manuals to establish structure and clarity in firm operations. Performance Tracking: Develop and monitor Key Performance Indicators (KPIs) - including staff productivity, client response times, and firm review goals - to drive measurable improvement. Compliance & Quality Control: Act as the gatekeeper for process compliance, ensuring policies are followed and standards are upheld across all departments. Onboarding & Training: Oversee employee onboarding and ensure new hires are properly trained on firm systems, technology, and service expectations. Vendor & Program Management: Evaluate and optimize firm tools (e.g., Mailchimp, CRMs, automation systems) to maximize efficiency and eliminate wasted spend. Problem Solving: Identify operational bottlenecks, propose solutions, and implement improvements that enhance workflow and morale. Leadership Support: Provide timely updates and proactive solutions to Mr. Garza, ensuring he remains focused on legal work while the office runs efficiently behind the scenes. Why you should work here: High-Impact Role: Your leadership will directly influence the firm's growth, efficiency, and culture. Empowered Environment: You'll have the authority to make real operational changes and implement systems that drive results. Growth Opportunity: As the firm expands, this position offers clear pathways for advancement into senior operational roles. Meaningful Mission: Be part of a firm that truly helps families protect what matters most, while working alongside a disciplined and purpose-driven leader. Compensation & Benefits: Salary: $55,000-$60,000 annually, commensurate with experience. Schedule: Full-time, on-site in Edinburg, TX. Benefits: Paid time off after one year of employment, plus potential eligibility for short- and long-term disability and small life insurance after 90 days (per employee handbook). Additional Perks: Leadership autonomy, close mentorship from Mr. Garza, and the chance to build systems that will shape the firm's next chapter. At the Law Office of Aurelio Garza, you won't just be managing an office - you'll be building a foundation for excellence. Your initiative, discipline, and problem-solving mindset will help transform this growing firm into a model of operational precision and client care. If you're ready to take ownership, lead with integrity, and bring order to a fast-moving legal practice, we'd love to hear from you.

The Swish Dental team is looking for a highly motivated Studio Manager (Office Manager) to join our team. Why You'll Love Swish Dental Our career opportunities come with great benefits including: Competitive salary Bonus programs No weekends Medical, vision, & dental benefits Short-term disability Paid holidays and time off And more! Main Duties and Responsibilities Guide morning huddles Analyze and compile reports Audit and correct patient accounts before deadlines Complete end of day duties Achieve financial performance and revenue growth goals Maintain a healthy work environment by supporting our culture and mission Adjust the schedule as needed depending on patient flow Review operating performance results and take immediate steps to implement course corrective activity as needed Collaborate with the clinical team to chart and code according to the ADA coding guidelines Communicate effectively and efficiently Maintain a “team first” and “patient first” mentality Continuously increase knowledge and job skills Adhere by State, Federal, and local compliance standards Train others on relevant job skills and knowledge Analyze and modify treatment plans to reflect insurance coverage and limitation details Other duties as assigned Skills and Abilities Fluent in English; verbal and written Familiarity with dental terminology Basic computer skills Strong interpersonal skills Solution oriented Detail oriented Education and Experience High school diploma or equivalent required Associate degree or higher preferred 1+ years of related dentistry experience required 1+ years of management experience required 1+ years of treatment coordinating experience required Proven ability to manage and optimize patient/provider scheduling Experience in OpenDental, Apteryx, and Modento preferred CPR and/or BLS certification preferred Physical Demands and Work Environment This position may be required to sit or stand for long periods This position may be required to work more than 40 hours per week This position is in a clinical studio environment which can be noisy and distracting This position may be exposed to infectious diseases and/or blood borne pathogens This position may be required to handle sharp objects This position may be exposed to harmful chemicals and/or gasses This position may be required to communicate with others to exchange information This position may require repetitive motions that include the wrists, hands and/or fingers This position may require the operation of machinery and/or power tools This position may require the assessment of the accuracy, neatness and thoroughness of the work assigned This position may require moving self in different positions to accomplish tasks in various environments including tight and confined spaces This position may require medium work that includes moving objects up to 50 pounds Swish Dental is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Secretarial/Clerical/Secretary Additional Information: Show/Hide PRIMARY PURPOSE: Facilitates the efficient operations of an administrative office and provide clerical services for the department head and other staff members. QUALIFICATIONS: Education/Certification: High school diploma or GED Special knowledge/Skills: Proficient skills in typing, word processing, and file maintenance. Effective communication and interpersonal skills. Basic math skills Ability to operate computer Experience: One to three years of secretarial experience preferably in a public school environment Pay Family: 003 Pay Grade: 04 Calendar: 210 Salary: $16.85 minimum hourly rate

Job DescriptionBenefits: Competitive salary Paid time off Training & development & Hospice Amado Home Health & Hospice, a Tri-County Healthcare company, is dedicated to serving our community by providing high-quality, compassionate, and value-driven home health and hospice care. We believe strong office leadership is essential to supporting excellent patient care and clinical outcomes. Position Summary The Office Manager is responsible for overseeing the daily administrative and operational functions of the home health and hospice office. This role ensures efficient office operations, supervises administrative and billing staff, and supports compliance with state and federal healthcare regulations. The Office Manager plays a key leadership role in maintaining organization, accountability, and a positive office culture. Essential Duties & Responsibilities Oversee day-to-day office operations to ensure efficiency and compliance Supervise, schedule, and support administrative and billing staff Implement and enforce office policies and procedures Review, prepare, and submit invoices to insurance companies and payers Address billing discrepancies and coordinate with finance as needed Maintain office supply inventory and manage vendor relationships Assist with recruiting, onboarding, and performance evaluations of office staff Foster a positive, professional, and collaborative work environment Perform other administrative duties as assigned Minimum Qualifications High School Diploma required; Bachelors degree preferred (Business Administration or related field) 35 years of office management or healthcare administrative experience Home health or hospice experience preferred Strong organizational, leadership, and communication skills Ability to work independently and manage multiple priorities Computer proficiency and light typing skills required Bilingual (English/Spanish) preferred Current Texas drivers license, reliable transportation, and auto liability insurance Work Environment & Physical Requirements Office-based role with occasional standing, walking, and lifting up to 25 lbs Moderate noise level typical of a healthcare office environment Why Join Amado Home Health & Hospice? Mission-driven organization with strong community roots Supportive leadership and collaborative culture Opportunity to make a meaningful impact in patient care operations To Apply: Email your resume to ******************************* Call ************for more information. Amado Home Health & Hospice is an Equal Opportunity Employer and complies with ADA regulations.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities * Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment * Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance * Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly * Lead strategic local marketing initiatives that help drive brand awareness and new patient growth * Ensure compliance with health and safety regulations * Travel as needed for training and to perform job functions Benefits for FT Employees * Healthcare Benefits (Medical, Dental, Vision) * Paid time Off * 401(k) * Employee Assistance Program Qualifications Qualifications * Minimum of high school diploma or equivalent required; bachelor's degree preferred * 2+ years of leadership/management experience, dental experience preferred * Strong communication and customer service skills to deliver an exceptional experience * Proven leadership abilities, relationship building skills and team motivation * Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

The Office Manager is responsible for performing clerical, accounting and administrative duties including greeting customers, answering phones, scheduling repairs, typing correspondence, preparing various reports, account receivables, filing and general human resources administration. DUTIES / RESPONSIBILITIES * Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments. * Provide accurate, timely payroll and HR-related administration and recordkeeping. * Collect and record payments for completed repairs and manage A/R. * Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle. * Asks for the sale and/or attempt to schedule customers for an estimate to achieve a closing ratio of 75% (minimum). * Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports. * Reviews repair orders for accuracy. * Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office. * Attend daily release meetings. * Other duties as assigned. EXPERIENCE / SKILL REQUIREMENTS * 3+ years of prior general office management, A/P, A/R and payroll experience required. * High school degree, college degree preferred. * Skill in preparing, analyzing and interpreting workload data * Knowledge of and use of word processing and management systems * Strong attention to details. * Ability to receive direction and work well with others. * Good verbal and written skills * Proficient with Microsoft Office (Outlook, Word, Excel) * Valid driver's license and insurable driving record. PHYSICAL REQUIREMENTS * Essential physical requirements include: * Ability to stoop, bend and kneel, squat, kneel and pulling * Extended periods of kneeling, bending, squatting and stooping * Carry and lift heavy objects (up to 50lbs) * Standing, sitting and walking * Performing repetitive motions WORK ENVIRONMENT * Exposure to: * Paint, fumes and particles * Dirt / Dust * Chemicals / Toxins * Varying heat / cold * Intermittent noise * All duties, responsibilities and experience are subject to change by location

Job Description Roto-Rooter Plumbing and Drain Service of Harlingen, TX is looking to hire a driven and team-oriented full-time Office Admin Assistant. Do you have experience with accounts payable and accounts receivable? Is "organized" your middle name? Are you ready to take your administrative office and bookkeeping career to the next level with a leader in the essential plumbing services industry? If so, please read on! This Office Admin Assistant position earns a competitive wage. We also provide excellent benefits including a 401(k) plan, health benefits, and paid time off! If this sounds like the right opportunity for you to leverage your organizational, accounts payable, and accounts receivable skills, apply for this administrative and bookkeeping position today! ABOUT ROTO-ROOTER PLUMBING AND DRAIN SERVICE We are a Family-Owned Franchise Business founded in 1935, Roto-Rooter originally specialized in clearing tree roots and other obstructions from sewer lines. Today, we have grown to be the largest provider of residential and commercial plumbing, drain cleaning, and water cleanup services in North America. Our well-known jingle, "And away go troubles down the drain," says it all--we solve problems quickly while providing excellent customer service. Here at Roto-Rooter, we pride ourselves on maintaining a supportive, team-oriented work environment. We look out for each other and have open lines of communication between employees and management. Our company culture recognizes and rewards performance, ability, and hard work. Additionally, we offer our employees top pay, paid training, assistance with obtaining a Plumbing License, annual continuing education, excellent benefits, job security, and opportunities for career advancement. A DAY IN THE LIFE OF AN OFFICE ADMIN ASSISTANT As our Office Admin Assistant, you assist in all administrative operations for our location and are the "go-to" person. You assist in answering questions and solving issues with patience. Always looking for ways to help streamline operations, you assist in creating, implementing, and monitoring office procedures. You help to ensure that our invoices are paid on time and that all charges and records are accurate. We rely on you to help keep our accounts payable, receivable and financial information organized and up to date. You get great satisfaction out of ensuring that the administrative side of our plumbing business is efficient and effective, ensuring happy customers, happy team members, and maximum profit! QUALIFICATIONS FOR AN OFFICE ADMIN ASSISTANT High school diploma or equivalent 5 years of administrative office experience Bookkeeping and billing skills, including accounts receivable and accounts payable Proficiency with Microsoft Office Ability to quickly learn our company software (Service Titan) Bilingual is preferred but not required. Experience in plumbing or another home service trade would be a plus! Are you self-motivated, results-oriented, and always looking for ways to improve? Can you work well independently? Are you detail-oriented and committed to accuracy? Do you have excellent communication skills? Are you highly organized and able to effectively prioritize multiple tasks? If so, you might just be perfect for this Office Admin Assistant position! READY TO JOIN OUR TEAM? We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you have the right organizational, accounts payable, and accounts receivable skills for this admin and bookkeeping assistant job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Job Posted by ApplicantPro

Are you dependable, detail-oriented, and ready to join a company that values your skills and work ethic? Roto-Rooter is now hiring a full-time Administrative Office Assistant in Harlingen, TX. In this essential role, you'll help keep operations running smoothly through accurate recordkeeping, careful data entry, and consistent administrative support. We're offering $12 per hour and a full benefits package, including: Health Dental Life insurance 401(k) and matching Paid time off (PTO) Annualized bonus plan tied to a multi-year sales and profitability target Relocation assistance Company truck, equipment, iPhone, iPad, and uniforms Continuous professional development training and supported career growth If you're seeking a stable opportunity with room to grow, keep reading! ABOUT THIS ROLE This position runs on a consistent schedule-Monday through Friday, 8:00 AM to 5:00 PM-giving you evenings and weekends to enjoy personal time. Your day as our Administrative Office Assistant will involve a mix of administrative duties that keep the business organized and efficient. You'll spend time sorting and filing important documents, helping ensure easy access to vital information. You'll handle data entry for invoices and payments, double-checking your work to make sure everything is entered with accuracy. You'll also conduct quick spot checks on financial records, helping your team stay on top of any discrepancies. Whether you're behind a screen or handling paperwork, your efforts play a key part in keeping our operations on track. OUR COMPANY Founded in 1935, Roto-Rooter originally specialized in clearing tree roots and other obstructions from sewer lines. Today, we have grown to be the largest provider of residential and commercial plumbing, drain cleaning, and water cleanup services in North America. Our well-known jingle, "And away go troubles down the drain," says it all-we solve problems quickly while providing excellent customer service. Our independent Roto-Rooter franchise has grown to become the premier emergency plumbing service provider in the Rio Grande Valley. Here at Roto-Rooter, we pride ourselves on maintaining a supportive, team-oriented work environment. We look out for each other and have open lines of communication between employees and management. Our company culture recognizes and rewards performance, ability, and hard work. Additionally, we offer our employees top pay, excellent benefits, job security, and opportunities for career advancement. WHAT WE'RE LOOKING FOR IN AN ADMINISTRATIVE OFFICE ASSISTANT We're looking for someone who is organized, efficient, and dependable-a team player who takes pride in their accuracy and professionalism. You might be the right fit for this role if you meet the following qualifications: High school diploma or equivalency Bilingual abilities are preferred Getting started is fast and easy-our initial application for the Administrative Office Assistant role takes only 3 minutes and works great on any mobile device. Don't wait-apply now and take your next step with Roto-Rooter! Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.

Required Experience Four (4) years of experience in healthcare administration or closely related field. Specialized healthcare management experience may be substituted for education on a 2-for-1 basis.