Office manager/administrative assistant jobs in Naperville, IL - 313 jobs

job Title: Office Manager Naperville, IL Industry: Manufacturing Pay: $75,000-$85,000 annually Benefits: is eligible for medical, dental, vision, and 401(k). About Our Client: Looking for an experienced office manager to help office growth, creating a unique opportunity for someone who enjoys building structure, taking ownership, and becoming a key part of a small, close-knit team. Job Description: We are seeking an experienced Office Manager who will also support customer service and inside sales activities in a highly hands-on, on-site role. Key Responsibilities: Act as the main point of contact for customer and partner inquiries Manage orders from intake through delivery, including confirmations and invoicing Communicate timelines, shipment updates, and resolve order-related questions Ensure accuracy in documentation, order details, and customer records Provide daily support to sales leadership Prepare quotes, pricing requests, and sales documentation Follow up on leads, open quotes, and customer inquiries Assist with onboarding new customers and maintaining account details Coordinate with internal teams and international partners on production and shipping Support inbound logistics and help resolve documentation or timing issues Serve as a central communication hub between sales, operations, and logistics Oversee day-to-day operations of a small, two-person office Maintain organized records for orders, invoices, and correspondence Support light accounts receivable tasks such as invoice tracking and basic collections Assist with light accounts payable including invoice matching and expense documentation Help with internal reporting and administrative coordination Support the transition from reactive operations to more scalable systems Contribute ideas that improve efficiency as the business grows Qualifications: 10+ years of experience in office management, customer service, inside sales, or sales administration Perks: Rare opportunity to step into a highly visible role with long-term growth potential Be part of building and shaping the future of a growing U.S. operation Hands-on exposure to international business and leadership Stable environment with the opportunity to elevate and expand the role over time Work closely with leadership in a small, impactful team

Innovative and tech-savvy real estate brokerage located downtown Chicago in West Town (Noble Square), is seeking a motivated, ambitious, dependable, and experienced Office Manager to help assist their team of over 100 real estate agents and staff. The primary responsibility of the position is to manage real estate listing inventory transactions, and be the first point of contact and face of the office. Applicants should be able to manage the flow of operations, information, and requests coming in throughout the day and have heavy organizational skills. Your goal is to make all visitors feel welcome while maintaining high levels of confidentiality and professionalism. This position will be exposed to many different aspects of the real estate business making the prefect candidate an adaptable critical thinker who is self-motivated and organized. Responsibilities Manage the brokerage MLS account and listings Maintain & organize the company CRM Onboard and offboard both staff and brokers Provide agent support Train and coach real estate brokers to assist in their day-to-day operations Welcome and direct guests to the proper parties Answer, screen, and forward incoming phone calls to correct department Answer and field questions regarding office services Gather and distribute daily mail/deliveries Maintain inventory and order supplies Collect & record earnest money and commission deposits Generate commission disbursements and statements Assist in company event planning Organize and setup staff and agent training meetings Audit legal document compliance *THIS ROLE IS PRIMARILY NOT A RECEPTION ROLE, HOWEVER, WE DO REQUEST THAT SOME RECEPTION DUTIES ARE HANDLED. THE PRIMARY ROLE IS BROKER/AGENT SUPPORT AND BUSINESS SERVICES. The qualified candidate will exhibit the following capabilities and attributes: Excellent communication & writing skills & detail oriented Team player Critical thinker Outgoing & Adaptable Customer Service Oriented Conversant in Adobe Suite & G-Suite Has experience using the MLS & Dotloop (is a plus) Experience: Customer service experience (1 year required) Real estate experience (1 year preferred, but not mandatory) Independent self-starter, able to think quickly, and manage multiple tasks at once Salary: $55,000 - $60,000

About the Company PCS is one of the largest high net worth managing general underwriters in the market today. With a sole focus on families with $5m or more in assets, PCS provides complex insurance policies for individuals with complex needs. Private Client Select offers property and casualty personal insurance solutions and risk management services that meet the unique and complex needs of High-Net-Worth clients. We understand their passions and are committed to preserving the life that they have built. PCS employs approximately five hundred staff members. The company has offices in New York, NY, St. Petersburg, FL, and Schaumburg, IL. PCS has a geographically diverse workforce and supports hybrid and remote business-based flexibility. This role is considered hybrid; the expectation is four days' presence in the Schaumburg, IL office with one day optional remote. About the Position PCS is seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our Schaumburg, Illinois office. This role is responsible for ensuring a professional, efficient, and well-functioning workplace while supporting employees and business operations. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fully on-site environment. This role requires physical presence in the Schaumburg office four days per week. Key Responsibilities: Office Operations & Facilities Management Oversee daily office operations to ensure a smooth, efficient, and professional workplace. Manage office supplies, inventory, equipment, and vendor relationships. Coordinate office maintenance, repairs, and facilities-related needs. Serve as the primary point of contact with building management and external vendors. Support the development, implementation, and enforcement of office policies and procedures. Coordinate office mail, shipping, deliveries, and visitor/guest logistics as needed. Support occasional administrative tasks including manager expense organization, invoice tracking, and ad hoc office-related projects. Meeting & Event Planning Serve as the primary on-site point person for coordinating large meetings, leadership visits, trainings, and office-wide events. Manage meeting logistics including conference room scheduling, room setup, AV/Zoom readiness, catering coordination, and day-of support. Train staff on office reservation tools and ensure conference rooms remain organized, stocked, and meeting-ready. Employee & Workplace Support Act as an on-site resource for employees regarding office-related needs and questions. Coordinate onboarding logistics for new hires in the Schaumburg office. Partner with HR/leadership on scheduling interviews and other appointments as well as workplace initiatives as needed. Support a positive, inclusive, and professional workplace culture. Project & Event Coordination Assist with planning and coordinating office meetings, team events, company activities. Manage office-related projects, ensuring timely execution and follow-through. Support company-wide initiatives related to workplace operations and engagement. Compliance & Confidentiality Handle confidential and sensitive information with discretion and professionalism. Ensure compliance with company policies, safety standards, and applicable regulations. Maintain a clean, organized, and compliant office environment. Required Skills, Knowledge, and Education 5+ years of experience in office management, facilities management, or a related role. Bachelor's degree in Business Administration, Management, or a related field preferred. Strong organizational and time-management skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams or Google Workspace. Strong problem-solving skills with a proactive, solutions-oriented mindset. High level of professionalism, integrity, and discretion. Applicants must be legally authorized to work in the United States and must not require employment-based visa sponsorship now or in the future. Equal Employment Opportunity Policy PCS values and is fully committed to diversity and inclusion. It is the policy of PCS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, nation of origin, race, religion, sexual orientation, gender identity, or veteran status.

Our client, a dynamic manufacturing company in Chicago' near NW suburbs, is looking for an Office Manager to join their team as they continue to grow. This full-time position involves overseeing the daily operations of an office and its various departments. Preferred skills include general office management, human resources, and payroll/accounting. This role will be a key cog in the day-to-day operations of the company and will work closely with company leadership. Responsibilities Office Management: Supervising/Assisting with AP & AR duties: Weekly vendor payment process Purchase order support Overall department coverage when needed Conducting monthly check-in meetings to ensure all AP and AR functions are running efficiently Maintain office appearance and cleanliness Responsible for all office equipment (phones, computers, printers, etc.): In working order Train employees how to use Troubleshoot minor issues Submit support tickets for complex issues Contract management and renewal Upgrades or replacements Manage office supplies from taking inventory to ordering to stocking Work closely with various vendors to execute company projects Plan, organize, and host office lunches, parties, and activities Financial Management: General Ledger Support Responsible for maintenance of accounting processes Responsible for monthly closing support General Ledger Reconciliation Bank Reconciliation Manage internal financial procedures Act as liaison between company and outside auditors for document needs Assist auditors in the completion of the annual audit Direct communication with bank and/or lenders Human Resources: Bi-weekly payroll for full-time and temporary company employees Weekly payroll for outside temp agencies Maintain direct contact with outside HR resources Drafting or amending company policies for distribution Maintaining all employee records Personal Time Off for all employees Administering relevant paperwork to new employees W4 & I9 document control 401K information Health/Dental information Terminations Pay changes Worker's Compensation File all workers' compensation claims and act as point of contact with assigned adjusters Complete yearly workers comp audit Health Insurance Act as point of contact for Health Insurance group regarding health and dental insurance Work closely with company insurance brokers for yearly compliance reporting Recruitment Post job ads on hiring sites as positions within the company become available Perform all screening processes Set-up, in some instances attend, online and in-person interviews for hiring managers Conduct new hire onboarding Qualifications and Skills Minimum of 3 years proven experience as an Office Manager, Front Office Manager, or Administrative Assistant Proficiency in MS Office (Outlook, Teams, Excel, Word, and PowerPoint) ERP experience - preferred Experience in business manufacturing setting - preferred Hands-on experience with office machines and equipment (printers, phones, computers) Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Polished written and verbal communication skills College degree - preferred

Franklin Eye Care, LLC is a leading provider of comprehensive eye and vision care services in the Chicago area, using advanced state-of-the-art technology in every exam. Known for its personal attention and professional care, the practice is committed to ensuring patient comfort and providing clear communication throughout the care process. Led by Dr. Drey, the team offers services ranging from routine eye examinations to the diagnosis and treatment of complex ocular diseases. Franklin Eye Care, LLC strives to educate its patients and address all their questions for a thorough, satisfying experience. Role Description This is a full-time on-site role located in Chicago, IL, for an Office Manager/Optician. The role involves managing day-to-day office operations, scheduling, insurance billing, providing administrative assistance, social media involvement, and delivering exceptional customer service. Additionally, responsibilities include supporting and managing the optometry team, scheduling appointments, maintaining office organization, and lead optician. Qualifications Strong Communication and Customer Service skills to interact effectively and professionally with patients and staff Proficiency in Administrative Assistance and Office Administration to manage scheduling, record-keeping, and general office duties/ Revolution EHR Experience in handling and maintaining Office Equipment Knowledge of opticianry, including eyewear selection and fittings, is an asset Ability to work collaboratively in a team-oriented environment Experience as Optician and billing vision insurances

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. Responsibilities will include a range of bookkeeping, HR and administrative functions. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities Coordinate and organize office activities Support AP/AR and bookkeeping responsibilities support HR functions as needed Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications 3+ years office management experience Familiarity with ERP systems strongly preferred Proficiency in Microsoft Office suite Bachelor's degree and/or experience in manufacturing industry preferred Strong communication skills Strong ability to multitask

Are you an administrative professional who has strong technical and organizations skills and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule? Our client location in the northern suburbs (Northbrook area) is looking to add a strong office manager that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously. About the company: Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as an office manager. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors. Key Responsibilities: Assist in the planning and coordination of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

NeuroClinic and Assessments, LLC is a private neuropsychology and psychology practice serving Lake and McHenry Counties in Illinois. We specialize in neuropsychological assessment for adolescents, adults, and older adults, and provide psychotherapy tailored for adults and older individuals. Our team is dedicated to delivering professional, high-quality, and compassionate mental health care. Role Description We are seeking a full-time, on-site Office Manager to support our McHenry, IL and Schaumburg, IL locations. The Office Manager oversees daily office operations, supports administrative and clinical workflows, manages office equipment, provides exceptional customer service, and coordinates scheduling. Additional responsibilities include maintaining records, facilitating communication, and ensuring an organized and efficient work environment. Responsibilities Office management Provide administrative support to the business owner, including task management and prioritization. Oversee schedules, including testing coordination and distribution of report-related tasks. Monitor tasks from providers and students, issuing reminders and ensuring timely completion. Distribute completed reports via fax, patient portal, or mail. Maintain appropriate office supplies and coordinate printing of testing materials. Track and ensure compliance with legal, ethical, and professional requirements. Supervise, train, and support administrative staff while fostering a collaborative and professional team culture. Reception Greet patients and ensure a welcoming, supportive experience. Facilitate completion of intake paperwork and obtain necessary signatures. Request medical records from outside providers as needed. Scan and upload appointment and testing materials into the appropriate systems. Scheduling Manage incoming phone calls, schedule appointments, and address questions about policies, billing, and insurance. Coordinate and schedule communication with other healthcare providers. Insurance and Billing (training available) Verify insurance coverage and determine applicable copays. Collect deposits and discuss payment options with patients. Submit insurance claims and enter payments into our Electronic Medical Record (EMR) system. Generate and send patient statements and follow up on outstanding balances. Qualifications Strong communication and customer service skills, with the ability to engage clients and staff professionally. Experience in administrative support or office management roles. Highly organized, detail-oriented, and proactive in identifying needs and solutions. Ability to manage schedules, maintain records, and ensure operational efficiency. Strong problem-solving abilities. Proficiency in using and maintaining office equipment and office management software. High school diploma or equivalent required. What we offer: Compensation tailored to experience Benefits package including health insurance, disability, and 401k. Paid vacation & holidays.

A well-established and highly regarded realty company in Chicago is seeking a part-time Office/Administrative Assistant to join their dynamic team. This is a temporary opportunity (2-4 months) offering $20/hour, 20-25 hours per week, and a consistent schedule. The role is fully on-site within a collaborative, fast-paced office environment and offers potential to convert to a permanent position. Mack & Associates provides benefits including medical coverage, PTO, and a 401(k). Responsibilities of the Part-time Office/Admin Assistant: Provide general office and administrative support to keep daily operations running smoothly Order and manage office supplies and snacks Maintain a clean, organized kitchen and common areas Support employee onboarding and offboarding processes Partner with the IT team on basic technical needs Manage office vendors and service providers Assist with office equipment issues (such as copy machines) Play a key role in keeping the office organized, efficient, and on track Qualifications of the Part-time Office/Admin Assistant: At least 1 year of relevant office or administrative experience (2-3 years preferred) Prior experience in office administration, coordination, or HR-related tasks Real estate industry experience is a plus, but not required Strong organizational skills with keen attention to detail Ability to multitask and adapt quickly in a changing environment Proactive, solution-oriented mindset (Type A personalities thrive in this role) Excellent communication and interpersonal skills Reliable, professional, and highly organized B-1

We're seeking a proactive and organized Office Services Manager to oversee our Office Services and Reception teams in our Chicago facility. This role ensures the smooth operation of day-to-day office logistics, vendor management, and shipping services across the organization. The ideal candidate will thrive in a fast-paced environment, have excellent attention to detail, be flexible, and demonstrate strong customer service and leadership skills. This role will manage a team of three and will report to our Director of Security. ________________________________________ Key Responsibilities * Lead and manage the Office Services and Reception teams, providing training, support, and performance feedback and evaluations. * Oversee the timekeeping, attendance, and scheduling. * Serve as the main liaison with key vendors including FedEx, UPS, USPS, and other office service providers. * Coordinate incoming and outgoing mail, packages, and shipments to ensure timely and accurate delivery. * Manage all shipping logistics for company events, candy shows, marketing promotions, and holiday shipments - meeting critical deadlines and quality standards. * Oversee procurement and inventory management of office and shipping supplies, ensuring adequate stock levels and cost efficiency. * Process and track departmental invoices, reconcile expenses, and support budgeting efforts. * Maintain relationships with various office and plant departments and other vendors as needed. * Collaborate with cross-functional teams (Marketing, HR, Finance, and Shipping) to support event logistics, promotional mailings, and office needs. * Monitor and ensure adherence to company policies, safety procedures, and shipping regulations. * Identify opportunities for process improvements and implement best practices for efficiency. ________________________________________ Qualifications * Associate or Bachelor's degree in Business Administration, Operations, or related field preferred. * 3-5 years of experience in office services, facilities, or operations management; prior team leadership experience strongly preferred. * Strong organizational, problem-solving, and communication skills. * Experience managing vendor relationships and service contracts. * Proficiency with Microsoft Office Suite (Excel, Outlook, Word) and shipping software (FedEx Ship Manager, UPS WorldShip, etc.). * Demonstrated ability to meet tight deadlines and manage multiple priorities. * Customer-focused mindset with strong interpersonal and collaboration skills. Physical Requirements * Ability to lift and move packages up to 40 pounds. * Must be able to stand, walk, and bend as needed during shipping and receiving activities. * May occasionally be required to work extended hours during peak shipping periods or special events. ________________________________________ Why You'll Love Working Here * Collaborative and supportive work culture. * Opportunities to make an impact across multiple departments. * Competitive compensation and comprehensive benefits. Pay: From $80,000.00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Work Location: In person

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets - our employees. Why This Role Matters: G1001 Innovations is a cross-functional team supporting the company's strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry. The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills. How You'll Contribute: * Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements * Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes * Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana) * Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants * Organize travel information into trip itineraries/agendas with applicable information * Prepare expense reports in Concur as needed * Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance. * Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance * Coordinate building security for visitors and new team members including badging and floor mapping * Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment * Maintain confidentiality of sensitive information at all times * Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead What We're Looking For: * At least 3+ years of experience as an Executive assistant or comparable position. * Experience in the Financial Services or Insurance Industry preferred. * High school diploma or equivalent is minimum required education. Associates or Bachelor's Degree is preferred. * Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites * Willingness to be responsive evenings and weekends for time sensitive matters * Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed) * Highly organized, precise, proactive and capable of multitasking. * Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature. * Able to balance competing priorities. * Capable of developing and maintaining effective working relationships with a broad constituency. * Possesses sound judgment. * Excellent oral and written communication skills. Benefits Highlights: Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001's benefits package. Employees (and their families) are eligible to participate in the Company's comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company's Employee Assistance Program and wellness programs-no enrollment is required. Employees may also participate in the Company's 401K plan, with matching contributions by the Company. Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences. #LI-JL1

Sauk Valley Community College(SVCC), a comprehensive institution nestled in a picturesque rural setting, invites applications for the position of Assistant to the President and Board of Trustees. Located in rural northwestern Illinois along the scenic Rock River, SVCC is situated between the cities of Dixon and Sterling, placing it just one hour from Rockford and the Quad Cities, and two hours west of Chicago. The College provides a robust benefits package, including comprehensive health insurance (medical, dental, and vision), life insurance, tuition reimbursement, tuition waivers, and participation in the State Universities Retirement System (SURS). For complete details, please visit our benefits page at*********************************************************** Examples of Duties FUNCTION OF THE JOB: The Assistant to the President and Board of Trustees provides a high level of support and acts as a liaison between the President's Office, the College's Board of Trustees, students, faculty, and staff, and the public, including State agencies and elected officials. They use enhanced communication, teamwork, operations of the College, considerable discretion, and independent judgment in facilitating the operations of the President's Office, and are frequently involved in handling matters of a highly confidential nature. DUTIES AND RESPONSIBILITIES * Serves as confidential assistant to the President and Board of Trustees. * Monitors and coordinates Sauk's community liaisons. * Serves as the assistant to the Board of Trustees and provides support including, but not limited to, preparing the Board meeting agenda and packet, placing the Board materials on the College website, ensuring timely delivery of monthly Board packets to Board members, and assisting Board members with responsibilities involved with State organizations. * Serves as the recording secretary for the Board of Trustees: takes minutes of all Board meetings, facilitates the audio recording of closed session meetings, and maintains records in accordance with State statutes. * Performs other duties, including posting all legal notices for the Board of Trustees, acting as the College liaison between the Board and the public, and keeping the Board Policy Manual updated on the College website. * Serves as the Local Election Official for the Board of Trustees elections, and ensures compliance with State election laws. * Serves as the Open Meetings Act Officer for the College. * Serves as an active member of the President's Cabinet; serves on various committees; and participates in internal community service. * Organizes and manages the activities of the President's Office, including coordinating meetings and processing of financial records, travel, and communication between College employees, students, the Foundation, and the Board of Trustees. * Interacts with internal and external executives, community leaders, and legislative officials. * Assumes leadership on projects assigned by the President, including, but not limited to, the Multi- Chamber Business After Hours, the annual College holiday party, and assisting with planning Fall and Spring kick-offs. * Represents the President's Office positively by disseminating information and resolving problems diplomatically and professionally. * Records the President's Cabinet weekly meetings and assists the President in agenda preparation. * Interviews, hires, trains, supervises, and evaluates work-study students as needed. * Seeks professional development for continuous learning. * Assumes all other reasonable and professional duties and responsibilities as assigned by the President or the Board of Trustees. Typical Qualifications Associate's degree is required or equivalent education and experience. Strong communication and interpersonal skills that include understanding general marketing and social media, professionalism, confidentiality, and a positive attitude are required. Three years of experience in a similar position strongly preferred. Supplemental Information ESSENTIAL FUNCTIONS: * Must understand and support the mission of the community college. * Must be able to handle discreet and sensitive issues and maintain confidentiality. * Must have strong skills in customer service and possess excellent verbal and written communication skills, including social media. * Must have the ability to work under pressure and organize multiple assignments, exercising independent judgment. * Must be able to establish and maintain effective relationships with co-workers and other individuals. * Must be highly organized and able to coordinate events. * Must be able to interpret rules, regulations, policies, and procedures. * Must have the ability to connect with people within and outside of the College. * Must be able to work in a safe and alert manner. PERSONAL INTERACTION: Frequent contact is made with all levels of College personnel, students, Board of Trustees, ICCB, ICCTA, State legislators, outside organizations, and the general public. SUPERVISION EXERCISED: Administrative and functional supervision is exercised over designated College work-study students.

Benefits: 401(k) Health insurance Paid time off *Prior State Farm experience required* ROLE DESCRIPTION: As Office Manager - State Farm Agent Team Member with Michelle Twitchell - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Michelle Twitchell - State Farm Agent is eager to bring aboard your collaborative presence. RESPONSIBILITIES: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products. QUALIFICATIONS: Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Experience in customer service required Experience in sales preferred Proactive in problem-solving Able to work in and manage a team environment Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment Able to obtain Property and Casualty License Able to obtain Life and Health License BENEFITS: Simple IRA Salary plus bonus Health benefits Paid time off (vacation and personal/sick days) Flexible hours Growth potential/Opportunity for advancement within my agency License reimbursement Compensation: $58,000.00 - $85,000.00 per year Do you want a career and not just a job? We are an established, growth-oriented agency with a team of highly motivated individuals. We attribute our success to having a fun, energetic environment that is an enjoyable place to work. If you're willing to work hard and you expect to get results from yourself and those around you, we want to meet you and talk about the opportunity we have for you. About Our Agency Our office is located in Bartlett, Illinois. I have been a State Farm agent since 1984. I am a proud graduate of Millikin. We currently have 8 team members at our agency. We have 91 years of combined insurance experience in our office. Our agency has received awards including: President's Club, Chairman's Circle, Ambassador Travel, Legion of Honor, Senior Vice President's Club, Crystal Excellence Award, National Quality Award, Silver Scroll, Golden Triangle, and Bronze Tablet Additional languages spoken: Spanish If you want a career, not a job, then we encourage you to apply. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Who Are We? Prolaio believes that continuous learning and collaboration can make a significant difference in how heart care is administered. We are creating smarter ways to address heart disease and heart risks by integrating a connected platform enabled by smart data science to help patients access the care and attention that will inform better treatments and outcomes We envision a future where care teams and hospitals can be more effective, the healthcare system can be more efficient, and patients have a better care experience and more fulfilling lives. This is precision cardiology, and we know it's within reach. What Will You Do? The Overview Prolaio is looking to bring on a Executive Assistant and Office Manager who will provide high-level administrative and operational support to the General Manager and Executive Leadership Team at Prolaio. This role is responsible for ensuring the smooth coordination of schedules, travel, and internal communication, while also contributing to a well-run, collaborative office environment. They will serve as a central point of coordination across teams, helping to improve efficiency and support leadership focus in a fast-moving startup. This role is essential to the day-to-day functioning of the company and plays a key part in enabling Prolaio's mission to improve heart care through precision cardiology and will be based in the Chicago office. The Specifics Executive Support: Provide comprehensive administrative support to the General Manager and Prolaio's Executive Team, including proactive calendar management, travel coordination, meeting preparation, and correspondence. Additionally, offer onsite support to other executives during interoffice visits and assist Directors attending onsite Board meetings Communication Management: Act as the primary contact for internal and external communications for the General Manager & Executive Leaders, ensuring efficiency and discretion. Meeting Coordination: Schedule and organize meetings, presentations, and events, ensuring smooth execution. Project Assistance: Track and support key projects, ensuring deadlines are met and deliverables are completed. Document Preparation: Draft and proofread presentations, reports, and correspondence, ensuring quality and accuracy. Relationship Management: Build positive relationships with stakeholders, acting as a liaison between the General Manager & ELT, and other departments. Operational Support: Assist with board meetings, financial updates, and other executive functions. Financial & Expense Management: Assist with the submission, tracking, and reconciliation of executive reimbursements, invoices, and other expense-related matters, ensuring timely and accurate processing in line with company policies. General Office Support: Handle site-related administrative needs, manage office tasks, including supplies, maintenance, and on-site issues. Office Culture: Contribute to a positive, collaborative office environment and support cultural initiatives. Flexible Support: Jump in to assist with tasks beyond EA responsibilities, contributing as needed. Why Prolaio? Impactful Work: You will join in the fight against heart failure (HF) and hypertrophic cardiomyopathy (HCM) with the goal of extending and saving the lives of our patients while also being at the forefront of changing the healthcare industry through technology. Innovative Environment: You will be part of an organization doing something that's never been done before. Professional Growth: You will join a growing team and have a substantial impact on our daily and future operations with the opportunity to continuously learn and grow. Collaborative Team: You will be part of a team of collaborative, curious, and committed individuals focused on the collective good, inclusiveness, scientific excellence, and advancing digital health for cardiology. Who You Are? 10+ years of experience in an executive assistant role, providing high-level support to senior leadership (C-suite executives preferred). Strong proficiency in Google Suite and Microsoft Office and other relevant software tools. Excellent written and verbal communication skills. Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment. Experience in supporting executives in finance, technology, or similar industries is a plus. A proven track record of taking initiative and delivering results with minimal supervision. Why You'll Love Working Here Meaningful Compensation: Competitive salary, performance bonus, and equity so you can share in what we build. Great Health Coverage: Medical, dental, and vision plans with multiple options and strong company contributions. Flexible Spending Perks: HSA, FSA, commuter benefits, and a $1,200 annual Lifestyle Spending Account to support wellness, commuting, family needs, and more. Time to Recharge: Generous paid time off, sick leave, and company holidays. Family-First Benefits: Paid parental leave, caregiver leave, and support for growing families. Security & Peace of Mind: Company-paid life insurance and short- and long-term disability coverage. Plan for the Future: 401(k) plan to help you build long-term financial security. Care When You Need It: Easy access to telehealth and optional supplemental coverage for life's unexpected moments. Starting Salary is at $100,000.00 (Exact Compensation may vary based on skills, experience, and location) Prolaio is an Equal Opportunity Employer (EOE) that welcomes and encourages all applicants to apply regardless of age, race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, disability, veteran status, marital or parental status, ancestry, citizenship status, pregnancy or other reasons prohibited by law.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits: * No experience is required, but 1-3 years of experience is preferred. * Paid training. * Full-time * Annual company convention in Cancun, Mexico (determined by the owner and local structure goals) * Parking & gas stipend covered by the company Preferred Candidates will: * Be high energy & positive influences * Be ambitious & willing to learn * Be ready to communicate with installers & customers * Be ready to join a young and ambitious family business * Have Flooring Installation background (hardwood, tile, or carpet, etc) * Love to create beautiful flooring solutions * Desire to create a 100% satisfaction guarantee * Receive bonuses for achieving cost targets Office Manager Responsibilities: Customer Management * Develop trust with customers by living our Core Values all day and every day. * Creating raving fans by providing extra-mile service * As soon as possible, convert leads to appointments by scheduling appointments for the sales team. * Follow up on open proposals as needed. * Keep the showroom and office organized and presentable. * Assist in the development, management & delivery of local marketing tactics. * Resolve customer conflicts. Marketing * Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. * Strengthen emotional connections with customers and the community by engaging in the community and making it fun! * Support and participate in home shows. * Support and implement local marketing efforts as needed. Operations (Production) * Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. * Order all products needed for jobs accurately and follow up on delivery. * Schedule the job to meet the schedule of customer and installers. * Communicate with installers and customers on start dates and times. * Update the customer with ongoing details of installation and job progress. * Discuss and obtain written permission for any changes in contracted work. * Confirm scope of work and compensation with installers prior to start of job. * Update Salesforce/production board daily with status of job and upcoming schedule. Financials * As a job is landed and produced, complete the job costing form with the pertinent details. * Accurately update QuickBooks daily for all income and expenses. * Track, prepare and manage timely payment of business-related expenses. Continuous Improvement * Attend weekly meetings with the owner at scheduled times. * Submit the GS&R Prep form weekly via email. * Work weekly and monthly to meet goals. * Be available to attend training seminars at the owner's discretion. * Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: * Excellent customer service skills * Strong communication skills, particularly over the phone. * Organized, detail oriented, and able to multi-task. * Experienced in bookkeeping using QuickBooks is a plus. * Able to work independently without supervision. Apply today!

Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices. Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes. The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghou's headquarters office. This position serves as a trusted partner to firm leadership and as the primary, visible point of contact at the front desk, exercising sound judgment and initiative to ensure a professional, welcoming, and well-run office environment.We'll trust you to: Executive & Leadership Support Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations. Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness. Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism. Prepare presentations, documents, reports, and materials for internal and external use. Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries. Monitor and manage expenses, reimbursements, and invoices in accordance with company policies. Conduct research and gather information to support decision-making as requested. Maintain confidentiality and professionalism when handling sensitive or confidential information. Office Management & Front Desk Operations Serve as the primary, in-office presence at the front desk, acting as a visible and professional representative of the firm. Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests. Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times. Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed. Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate. Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed. Events, Meetings & Coordination Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics. Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions. Support firm-wide initiatives and special projects as assigned. You'll need to have: Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment. Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously. High level of professionalism, discretion, and comfort handling confidential information. Proactive, resourceful, and able to anticipate needs and take initiative independently. Strong attention to detail and commitment to accuracy. Excellent verbal and written communication skills. Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred. Demonstrated executive presence and ability to represent the firm with professionalism and confidence. Positive, collaborative approach with the ability to work effectively across teams and with firm leadership. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the role. Duties and responsibilities may change, or new ones may be assigned at any time with or without notice. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Beghou, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $80,000 to $85,000. We are currently unable to consider candidates who require, or will require in the future, sponsorship for work authorization . Applicants must be authorized to work in the US on a permanent and ongoing basis without the need for current or future employer-sponsored work authorization. At Beghou, you'll join a highly collaborative, values-driven team where technical excellence, analytical rigor, and personal growth converge. Whether you're passionate about AI innovation, building commercialization strategies, or shaping the next generation of data-first solutions in life sciences, this is a place to make an impact! Compensation and Benefits:Beghou Consulting offers a competitive compensation package and a full complement of benefits, including the following: Health & Wellness We provide comprehensive medical, dental, and vision insurance, as well as life & AD&D coverage, disability insurance, and a Lifestyle Wellness Account to help you feel your best. Work-Life Balance Our generous PTO, company holidays, and paid parental & bonding leave help you recharge and be present where it matters most. With a flexible hybrid work policy, you'll enjoy the balance of in-person collaboration and remote flexibility. Financial Wellness We invest in your future with a 401(k) and employer match, tax-free commuter, health, and childcare accounts, and performance bonuses. You'll also receive a monthly phone stipend and access to an employee discount program. Growth & Giving Back Through mentorship, training, and tuition reimbursement, we help you grow your career while supporting causes you care about with a charitable donation match. Culture & Values Collaboration, innovation, and inclusion define us. Here, you'll join a community that values your ideas and celebrates your impact. Equal Opportunity Employer We are committed to fostering an inclusive company culture that respects and promotes diverse backgrounds and points of view. We seek candidates who will add to our culture and support the company's vision of a diverse, equitable, inclusive, and collaborative workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. We are proud to be an equal-opportunity employer. If you are excited about this role but do not meet 100% of the qualifications listed, we still encourage you to apply. You may be just the right candidate for this or other roles. Must be legally authorized to work in the United States.

Job Description At BH Garage Door, we are a leading garage door general contracting company with a strong reputation for servicing residential and commercial customers across Illinois. With over a decade of experience, we pride ourselves on our commitment to quality workmanship, customer satisfaction, and employee development. Our team is dedicated to providing top-notch service, and we are currently looking for a skilled, experienced manager to join our growing family. You'll be the operational backbone of the company-supporting technicians in the field, dispatching and coordinating schedules, managing invoices and estimates, and ensuring every job is handled with precision and professionalism. If you thrive in a fast-paced service environment, enjoy problem-solving, and take pride in keeping operations organized and on track, this role is for you. Key Responsibilities: Schedule and dispatch technicians efficiently to maximize productivity and response time Support field technicians with job details, invoices, photos, and job close-outs Ensure all jobs are accurately documented and properly closed in the system Coordinate with suppliers, track material orders, and monitor lead times Assist with payments, deposits, and basic office administration Act as a communication hub between customers, technicians, and management Help maintain smooth daily workflows and high operational standards Qualifications: Previous experience in office management, dispatching, or a service-based business (Required) High school diploma or equivalent; additional education in office administration is a plus. Strong organizational, multitasking, and communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office software. Comfortable using scheduling software, email, and phone systems Detail-oriented, reliable, and highly professional Ability to work collaboratively in a team environment and build positive relationships. Ability to stay calm, focused, and solution-oriented in a fast-moving environment Attention to detail and a commitment to maintaining accurate records. What We Offer: Competitive salary Comprehensive benefits package Ongoing training and professional development opportunities. A supportive and collaborative work environment. Benefits: Medical insurance Dental insurance Vision insurance 401k with a 3% match Paid time off