Office manager/administrative assistant jobs in New Bedford, MA - 199 jobs

To apply, please include a cover letter, resume via email to: ********************* The Office Manager is responsible for creating a welcoming, professional, and highly efficient work environment at our Boston headquarters, while also providing operational support to our Mid-Atlantic and Raleigh offices. This role ensures seamless office operations, manages front-of-house hospitality, and provides administrative support to Redgate's Principals. The Office Manager oversees office operations, facilities, vendor relationships, and technology coordination. The Office Manager is a proactive problem-solver who anticipates needs, improves processes, upholds brand and cultural standards, and approaches every internal and external stakeholder with a strong client-service mindset. Key Responsibilities Office Operations & Facilities Management Serve as the primary point of contact for daily office operations. Manage office supplies, kitchen inventory, mail, shipments, and equipment. Coordinate with building management, security, and facilities vendors. Oversee workspace organization, cleanliness, and general office presentation. Support office maintenance requests and coordinate service providers as needed. Manage office access cards and visitor protocols. Support new hire onboarding from the workplace perspective, including workspace setup, equipment coordination, and providing a welcoming first day experience. Multi‑Office Support & Coordination Provide remote operational support for Mid‑Atlantic and Raleigh offices, coordinating vendors, supplies, workspace standards, and employee needs. Serve as an operational escalation point for non‑Boston locations. Work with local point‑persons (as applicable) to ensure consistency in office experience and operations support. Front of House Hospitality Greet guests, clients and vendors - ensure a polished front-of-house experience. Manage reception duties, including answering calls and directing inquiries. Ensure common areas and meeting rooms are maintained and prepared for use. Coordinate catering and hospitality needs for meetings and internal gatherings. Administrative Support to Principals Provide occasional support to Principals with scheduling, travel coordination, reservations, and meeting logistics. Provide occasional assistance with expense submissions, document scanning and preparation, statement coding and other administrative tasks as needed. Provide occasional general administrative support to team members across the firm. Event Logistic Support Support company event logistics such as space bookings, catering, supplies, vendor coordination, and setup/breakdown. Partner with the HR Manager on execution of office-wide events, celebrations, and wellness initiatives. Vendor & Technology Coordination Manage relationships with key office vendors, ensuring high-quality service and timely issue resolution. Work closely with third party IT vendor to support all office technology needs, including hardware, software, conference room AV, and equipment functionality. Troubleshoot basic IT questions and issues before escalating to IT vendor. Monitor ongoing technology performance and escalate issues to IT vendor as needed, ensuring employees have the tools they need to work effectively. Qualifications 5+ years of experience in office management, administrative support, or similar roles. Strong organizational and multitasking skills with a high attention to detail. Excellent communication and interpersonal skills. Proficiency with Microsoft Office Suite and comfort with learning new systems. Embraces new technologies and looks for ways to streamline operations and elevate the overall office experience. Ability to handle sensitive information with professionalism and discretion. Client-service mindset with a proactive and positive approach. Takes initiative, anticipates needs, and maintains a high standard of excellence. Builds strong relationships, delivers outstanding hospitality, and supports a collaborative environment. Approaches challenges with openness, curiosity, and a team-first attitude. Compensation The salary range for this position is $85,000 - $100,000. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws. In addition to base pay, you may be eligible to participate in our performance-based incentive compensation bonus plan. In addition, Redgate offers an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, dental, vision, and a 401(k) plan with an employer matching contribution policy. Redgate is an inclusive, Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, political affiliation, disability, genetic information, age, membership in an employee organization, parental status (including pregnancy), military service, any other legally protected class, or other non-merit factors.

Senior Administrative Assistant - Investment Team Support Schedule: Full-Time | Hybrid (2-3 days remote after onboarding) Boston investment management firm is seeking a seasoned Senior Administrative Assistant to join its team. This role provides comprehensive administrative and operational support to multiple investment teams in a fast-paced, collaborative environment. Key Responsibilities Deliver high-quality administrative and client service support to multiple investment teams Collaborate closely with administrative teammates to ensure continuity, coverage, and timely execution of work Manage and monitor multiple shared inboxes, shifting priorities as volume and coverage needs require Screen and route communications, including phone calls and meeting requests Coordinate complex calendar scheduling, meetings, conference calls, and industry events Arrange and manage domestic and international travel, including post-trip expense processing Maintain and update internal databases, contact lists, and filing systems Qualifications Bachelor's degree or equivalent experience 4+ years of experience in a high-volume administrative or executive support role

Boston University Advancement With a team of over 260 employees, Boston University's Advancement division plays a vital role in fostering connections between the University and its community of supporters, including alumni, donors, parents, and friends, to elevate the University's academic and research initiatives. We harness the power of philanthropy and engagement to make an excellent education accessible and welcoming to all, and to advance BU's global leadership in research, scholarship, the arts, and professional practice. To support our work, we have built and are continuing to build an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs. Boston University Advancement has prioritized staff development and growth, recognizing that a skilled and motivated team is essential to its success. Through ongoing professional development opportunities, tailored training, mentorship programs, and a collaborative work environment, we foster continuous learning and career progression for our staff. This commitment to nurturing talent not only enhances our effectiveness but also ensures sustainable, long-term relationships that benefit the entire Boston University community. Office of VP Principal Gifts, International and Foundation Relations works closely with the Senior Vice President and the President to develop and execute strategy for the University's top donors making gifts of 5M+. Made up of three teams comprising over 20 staff, the work builds upon the momentum of a new, dynamic University President who is focused on securing impactful gifts to advance Boston University's growing reputation on the global stage as a R1, internationally diverse university. The VP-PIF works in close collaboration and partnership with the office of the president, provost, deans and other senior fundraisers and university officers around prospect strategy and moves management. This department also oversees events, communications and day to day operations involving these top donors. A central priority of the new SVPs vision is for 60% of philanthropic contributions to Boston University come from individuals and foundations with principal gift ($5M+) capacity. Executive Assistant A key member of the Advancement team, the Executive Assistant, is responsible for supporting the Vice President Principal, International and Foundation Advancement (VP-PIF), with a secondary role in managing operations and coordinating strategic initiatives for the Senior Vice President, Advancement (SVP). This position acts as the first line representative and liaison to all internal and external constituencies on behalf of the VP-PIF and has frequent contact with the offices of the President, deans, other University administrators, trustees, alumni, parents and friends of the University. The Executive Assistant serves as an active member of the Advancement team by joining the VP-PIF and others to support the team to develop strategy for seven-figure principal gift prospects. BU Advancement offers a hybrid work schedule. For this role, the days in the office are 9:00 am 5:00 pm Tuesday, Wednesday and Thursday with Mondays and Fridays remote. This may be subject to change, depending on business needs and the schedules of the VP and SVP. There are also times the EA will stay beyond 5:00 pm, such as for events or deadline-oriented projects. Summary: Provide primary support to the VP-PIF with secondary support to the SVP, acting as a secondary point of contact and assisting with calendar management, communications, and operational tasks. Contributes to the effective functioning of the Advancement office, supporting both internal and external constituents. Essential Functions: Administrative support Serve as a primary point of contact for the VP-PIF, handling communications and inquiries from university administrators, trustees, donors, and staff as appropriate. Serve as a secondary point of contact for the SVPs office, handling communications and inquiries from university administrators, trustees, donors, and staff as appropriate. Maintain regular communication and coordinate logistics with the Presidents Office to support the VP-PIFs & SVPs engagements and initiatives. Provide primary support to the VP-PIF and secondary support to the SVP in administrative tasks and coordination efforts to promote continuity across the division. Meetings, Events and Calendar Management Coordinate meetings, manage calendars, and support scheduling logistics for the VP-PIF and direct reports and as needed for SVP. Assist with the preparation and distribution of reports, correspondence, presentations, and briefing materials. Maintain and update prospect and donor information and assist team members in accessing and interpreting data. Manage meetings and events, including invitations, agendas, catering and other logistics Operations and Database Support * Assist with travel planning, expense reports, and other administrative duties to ensure smooth day-to-day operations. * Coordinate with other administrative staff and provide training or guidance on data and operational tools as needed. Required Skills Qualifications: Candidates must have three to five years' experience, a bachelors' degree is preferred. Advanced written communications, analytical skills, collaboration, and project management skills are required. Strong computer, organizational and interpersonal skills are required, as well as the ability to manage mange tasks and prioritize the workload. Excellent organizational skills and proven ability to manage online calendars Ideal candidate will have proven skills with a CRM or other constituent database, such as Blackbaud eCRM system, the constituency relationship management software used in Advancement. The selected candidate must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals. Must be dependable and willing to work past normal working hours when required, such as for events or prior to alumni meetings But that's not all were looking for; we want someone who embodies our values: Teamwork, transparency, and mutual respect, because we value every members contribution and know that leadership can come from anywhere. Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here. Integrity in how we work and how we treat one another. Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results. Continuous growth and improvement, both as individuals and as a team. Joy and shared appreciation for working hard toward goals that matter. If this resonates with you and you want to help us in our ambitious next campaign and maybe do some of your best work as an advancement professional we encourage you to apply. If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills, our values, and the defined qualifications, we still want to hear from you and welcome your application as well. To learn more about Advancement at Boston University, and other job opportunities, please stop by the Advancement Talent website: Opportunities for Advancement Professionals. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that works brings purpose to your life so that during your journey with us, you can continue to explore Accor's limitless possibilities. by joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.Employee Benefit card offering discounted rates in Accor worldwide. Learning programs through our Academies. Ability to make a difference through our Corporate Social Responsibility activities like Planet 21. Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS Job Description This role plays a crucial role in ensuring exceptional guest experiences and smooth front office operations. We are seeking an enthusiastic and detail-oriented Front Office Assistant Manager to join our team in Boston, United States. The Assistant Front Office Manager's is a key member of our team with the primary function to manage the daily operations of the front office They are a supervisor to all Front Office personnel, assists with guest complaints, and represents Management in the front office. The Assistant Front Office Manager is responsible for the running of the daily operation of their shift, by providing support to the front desk staff and assisting in any guest challenges that may occur. Additionally, this role performs projects, reporting and daily operational initiatives on an as needed basis. Day to Day Duties and Functions may include: Approach all encounters with guests and employees in a friendly, service-oriented manner. Maintain regular attendance in compliance with Fairmont Standards, as required by scheduling which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming, outlined by Fairmont Hotel's and Resorts grooming policy Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations. Assist Guest Service Agents (GSAs) with check in and checkouts, confirming all standard operating procedures are followed properly. Supervise front desk agent with daily duties. Train new employees, help to develop and implement training programs Verify and adjust payroll for hourly staff Conduct interviews of potential candidates for GSA positions Coach and counsel GSAs, Operators and Bell staff on performance, communication and standards Maintain performance log for GSAs and perform disciplinary action as necessary. Authorize and sign adjustments and paid outs over the limit. Responsible for bank and maintaining it at the correct amount. Be up to date on all guest services, promotions, and events in the hotel. Handle guest complaints, react quickly, logging and notifying proper areas to service guests Coordinate timely availability of guestrooms with Housekeeping for check-in Oversee Bell and Door staff Confirm all daily duties are completed by Front Desk Agents, Operators, and Bell staff Must be able to perform all Front Desk duties. Brief staff daily on events of the day Assure entire staff is updated with new policies and procedures. Work with Front Desk staff to maintain and improve guest service scores Maintain a presence at hotel meetings and committees, as required Responsible for ongoing special projects and duties within the Front Office Log all absenteeism and employee lateness Oversee key inventory Complete special projects in a timely manner as required by FOM or GM Block rooms for special groups Other duties as required. Qualifications EDUCATION & EXPERIENCE: 1+ year of progressive Front Office supervisory experience in a hotel 2 or 4 year college degree preferred Experience in Front desk or customer service in a Hotel environment SKILLS & ABILITIES: Proficiency in hotel PMS systems (Opera knowledge a plus) Strong communication and problem-solving skills Ability to work well under pressure and maintain composure Capable of handling financial information and data Excellent customer service orientation PHYSICAL REQUIREMENTS: Able to stand for extended periods Capable of light work, including lifting up to 20 pounds occasionally OTHER: Flexibility to work long hours as required Proficient in using office equipment and software Salary Range: 72,000.00 - 74,000.00 USD Annually Additional Information All your information will be kept confidential according to EEO guidelines.

This role plays a crucial role in ensuring exceptional guest experiences and smooth front office operations. We are seeking an enthusiastic and detail-oriented Front Office Assistant Manager to join our team in Boston, United States. The Assistant Fr Office Assistant, Assistant Manager, Manager, Office Manager, Office Supervisor, Operations, Business Services

The Assistant Chief Operations Officer is a mid-level General Manager responsible for overseeing daily operations, managing resources, and ensuring the company's profitability and growth. Also, to lead and oversee all business operations within our company. Key responsibilities include: Setting strategic goals and objectives to drive business growth. Overseeing daily operations to ensure efficiency and productivity. Developing and managing budgets to achieve financial targets. Leading and motivating teams to perform at their best. Implementing business strategies and policies to optimize performance. We are looking for an experienced and strategic professional to work closely with our Executive Vice President to lead our business operations, drive growth, and ensure profitability. The ideal candidate will have strong leadership skills, financial acumen, and the ability to develop and implement strategic plans. If you are a results-oriented individual with a proven track record in managing teams and achieving business objectives, we'd love to hear from you! Roles & Responsibilities: In collaboration with the Chief Executive Officer and the Executive Vice President, Operations develop strategic goals and objectives aligned with the company's mission. Assist the Executive Vice President, Operations to oversee daily operations to ensure efficiency and productivity. Assist with budget management to achieve financial targets and control costs. Lead, mentor, and motivate teams to achieve high performance. Implement business strategies, policies, and procedures to optimize performance. Ensure compliance with industry regulations and standards. Identify opportunities for growth and expansion in the market. Coordinate with department heads to align operations with strategic goals. Drive continuous improvement initiatives for operational excellence. Manage risk and ensure business continuity through proactive planning. Represent the company at industry events, meetings, and conferences. Requirements & Skills: Proven successful experience as a General Manager or Operations Manager, or similar role. Strong leadership and strategic planning skills. Excellent financial and business acumen. Experience in budgeting, forecasting, and financial analysis. Exceptional communication, negotiation, and interpersonal skills. Ability to make data-driven decisions and solve complex business problems. Strong organizational and project management skills. Knowledge of warehouse and distribution industry regulations, standards, and best practices. Bachelor's degree in Business Administration Management preferred). Proficiency in business management software and tools.

Seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and ensure a smooth, efficient, and welcoming workplace. This role serves as a central point of coordination for administrative functions, facilities, vendors, and internal teams, helping support productivity and a positive employee experience. Key Responsibilities Manage daily office operations, ensuring the office runs efficiently and professionally Oversee facilities management, including maintenance, office supplies, equipment, and vendor relationships Coordinate office services such as mail, reception, catering, and meeting logistics Serve as the primary point of contact for office-related inquiries and issues Support onboarding and offboarding processes, including workspace setup and access coordination Maintain office policies, procedures, and documentation Assist with budget tracking, expense reporting, and invoice processing related to office operations Partner with HR, IT, and leadership teams to support company initiatives and employee needs Plan and support internal events, meetings, and team activities Ensure compliance with safety, security, and workplace standards Qualifications 3+ years of experience in office management, administrative operations, or a similar role Strong organizational and multitasking skills with exceptional attention to detail Excellent communication and interpersonal skills Ability to manage priorities independently in a fast-paced environment Proficiency with Microsoft Office or Google Workspace Experience working with vendors, contracts, and budgets preferred #47626

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

We are seeking a dedicated and highly organized professional to serve as a combined Office Manager and Executive Assistant at our flagship Boston office. This full-time, in-office role will ensure the smooth day-to-day operations of the office while also providing high-level administrative support to three senior executives. The ideal candidate thrives in a fast-paced environment, demonstrates impeccable attention to detail, and excels at delivering exceptional service to both internal teams and external clients. Key Responsibilities Executive Assistant Support · Provide administrative and operational support to three senior executives · Manage calendars, proactively schedule meetings, and coordinate logistics · Handle email correspondence and draft communications on behalf of the executives · Prepare reports and meeting summaries with key takeaways and action items · Assist with executive travel planning, event logistics, and project follow-up · Maintain confidentiality and professionalism in all communications Office Management · Create a welcoming, safe, and professional office environment · Greet and assist guests, clients, and employees in a warm and engaging manner · Oversee mail and package management and check processing following FINRA guidelines · Manage conference rooms, reservable spaces, and office event setups (food, A/V, etc.) · Liaise with building management and external vendors · Maintain office supplies, kitchen inventory, and workspace cleanliness · Support onboarding logistics for new staff, advisors, and team members · Ensure compliance with labor law postings and other regulatory requirements General Administrative Support · Maintain electronic filing systems and databases · Copy, scan, and distribute documents as needed · Prepare internal and external correspondence · Support miscellaneous administrative and special projects across departments Qualifications and Skill sets · Associate or bachelor's degree · Ability to maintain the highest level of confidentiality · Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) · Excellent written and verbal communication skills · Ability to multitask, problem-solve, and prioritize in a dynamic environment · High level of professionalism, discretion, and customer service orientation · Financial services industry experience or knowledge is a plus Equal employment opportunity Commonwealth Financial Group is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Hiring Alert Commonwealth Financial Group will never ask job candidates to pay any kind of fee, make cash or check advancements, cash checks or make an investment in any product or service or provide information such as credit card numbers or banking PIN numbers as part of our hiring process. If you are contacted by anyone asking for the information outlined above it is likely fraudulent. If you have any concerns about the veracity of a request, please contact us directly to verify its legitimacy.

Job DescriptionWe are partnering with a growing and well-established organization to identify a high-caliber Office Manager to serve as the backbone of daily operations. This role is ideal for a detail-oriented professional who enjoys owning office operations, supporting leadership, and creating a well-organized, professional workplace. This opportunity offers flexible part-time hours, with the potential to expand into a full-time position as business needs evolve - perfect for someone seeking flexibility with long-term career potential. Company & Job Highlights:Flexible Schedule: Part-time hours with the opportunity to grow into a full-time role Competitive Compensation: Equivalent annual range of $50,000-$55,000 (based on full-time hours) High-Impact Role: A visible position with autonomy and a wide range of responsibilities Team-Oriented Culture: Collaborative environment where your contributions truly matter Leadership Exposure: Work closely with senior leadership to improve office operations and efficiency Key Responsibilities of the Office Manager: Oversee daily office operations to ensure a clean, organized, and welcoming work environment Manage office supply procurement, inventory levels, and vendor relationships Maintain accurate records for expenses, assets, inventory, and internal documentation Prepare and process paperwork related to shipments, deliveries, and operational reporting Coordinate outgoing mail, courier services, and specialized freight logistics Serve as the primary contact for external vendors, including IT, facilities, janitorial, and maintenance providers Monitor office equipment and furniture, scheduling maintenance, servicing, or repairs as needed Assist with planning corporate travel, leadership meetings, and company-wide events Conduct inventory audits and reconcile records to ensure data accuracy Manage incoming and outgoing correspondence, including sensitive documentation Support leadership with budget tracking, reporting, and special projects Act as the first point of contact for visitors, clients, and external stakeholders Qualifications of the Office Manager: Associate's degree preferred or equivalent professional experience Background in office administration, operations, or facilities coordination Exceptional attention to detail with strong time-management skills Ability to juggle changing priorities in a fast-paced environment Professional written and verbal communication skills Experience coordinating service providers and external partners Proficiency with Microsoft Office (Excel, Word, Outlook) Comfortable using digital inventory tools, databases, and office technology Strong critical-thinking skills and sound judgment Proven discretion and commitment to confidentiality Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island!Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy:Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way.Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match! IND123

The Executive Office (EO) of the Boston Public Health Commission is the leadership and administrative hub of Boston's public health department, overseeing policy development, program implementation, communications, stakeholder development, and resource allocation to protect and promote the health and well-being of Boston residents. High-priority initiatives include the Live Long and Well population health equity agenda, strategic planning efforts, and emerging public health needs. The EO includes the Commissioner of Public Health, Deputy Commissioners, Director of Administration and Finance, Chief of Staff, and others. BPHC's 2024- 2027 Strategic Plan identifies critical objectives to fulfill BPHC's mission and support organizational growth: workforce and infrastructure; equity and anti-racism; data and innovation; and community engagement and partnerships. POSITION DESCRIPTION: The Project Manager reports to the Chief of Staff and supports the Executive Office on a variety of projects, both external and internal facing. Projects they may support include the Live Long and Well Population Health Equity Initiative, response efforts for emerging public health threats, development of policies and practices, internal communications, and more. The Project Manager will work directly with members of BPHC's Executive Office to support both the day-to-day operations of the EO and the long term strategic direction of the Commission. An ideal candidate will have a desire to support BPHC's mission, enjoy working both independently and as part of a team, and thrive in roles with multiple tasks and deadlines in a large office environment interacting with different team members. DUTIES: * Project manage key Executive Office priorities, utilizing project management tools and maintaining accurate and up-to-date records of project progress. * Provide guidance and additional support for staff and teams that are working on EO priorities. * Collaborate effectively with staff across BPHC, other city departments, and external organizations to execute key deliverables. * Organize regular staff meetings, including Senior Leadership Team, Program Directors, All Staff, and Program Spotlights. * Manage constituent relations for the EO, including managing the main BPHC email in box with support from other administrative staff. * Draft and produce memos, presentations, reports, flyers, policies, and other forms of communication. * Support internal communications to BPHC staff including through staff-wide emails, the intranet, and other methods. * Establish and maintain effective working relationships that value diverse experiences and perspectives. * Support strategic plan monitoring and implementation. * Work in a confidential capacity with members of the Executive Office. * Manage and implement special time-limited projects. * Support meetings through planning, notetaking, making presentations, and facilitation. * Work to help BPHC become an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy. * Perform other duties as required.

Owner's Project Management firm in Boston area is looking for a Project Manager with significant experience managing corporate real estate and other office-fit out projects. Candidate's experience should include: Managing office projects, New construction and renovation/build-out, Managing multiple concurrent projects, Responsibility for projects from planning through design, construction, and occupancy, Managing at least one project with a value of at least $25 million, Involvement with energy retrofit and other projects aimed at increasing energy efficiency, and Managing projects as an employee of or a consultant to the owner of the project. Candidates should have a college degree in architecture, engineering, construction management, or business and at least 10 years of experience as a Project Manager. Strong communications skills are required.

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description PT Floater needed / 20 hours/week standard with up to 40 hours/week during times of vacation coverage. Work with Regional director and other managers to provide coverage at all Boston and surrounding area locations during times of vacations or absences, which will include some of the following tasks: On Site MPS first responder copy/print services Supplies Management Produce and Provide Monthly & ad hoc Reporting Log meter counts for networked and non-networked devices Print and provide device specific configuration pages upon request Supplies Management Load paper in designated devices on a daily basis Provide first response to service issues within 1-2 hours for certain machines and 1 hour or less with other designated “high priority” machines Manage/install hot swap devices while original unit is being serviced Dispatch to contracted service provider for break fix service as necessary Provide coverage during absences. Ability to travel to multiple sites Mail Services duties including but not limited to sorting and delivering mail, processing outgoing mail and packages Copy Services including but not limited to completion and delivery of hard copy and electronic copy job submissions. Receptionist duties Qualifications Required Candidate Skills: Strong background in customer service Ability to lift 50 pounds Strong communication skills: written, verbal Proficient in MS Office: especially Word, Excel and Outlook Desirable Candidate Skills: Experience supporting MFDs and MFPs Mail / Shipping experience Copy experience Additional InformationCompany Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Superluminal Medicines is a generative biology and chemistry company revolutionizing the speed and accuracy of how small molecule medicines are created. The Company's platform aims to create candidate-ready compounds with unprecedented speed using a combination of deep biology, computational and medicinal chemistry, machine learning, and proprietary big data infrastructure. We are expanding the team of talented scientists who seek to build the future of small molecule drug discovery with creativity and innovation. About the Role: We seek a highly organized, motivated, and adaptable professional to coordinate administrative activities for Superluminal Medicines (SUN). This role supports the Operations department with all the company's administrative tasks at our office in Boston, MA. The successful candidate will be responsible for providing administrative support to the SUN team and assisting with the day-to-day operations of the company. Responsibilities: Administrative Support: Provide high-level administrative support to executive(s), including calendar management, meeting coordination, travel arrangements, and handling confidential communications" Provide comprehensive administrative support to the SUN team, including managing schedules, coordinating meetings, handling travel and logistics Prepare and edit correspondence, reports, presentations, and other documents as needed Organize and maintain confidential files and records Assist with other administrative duties, special projects and events as needed On-site Operations: Handle all on-site administrative supply ordering, tracking, and distribution Coordinate visitor logistics: conference room booking, arrivals, badge creation, parking arrangements, escorting to their meeting location, food ordering/ deliveries, etc. Manage team-wide transportation purchasing, reimbursement, and pass creation Collect and distribute all mail/packages to appropriate departments Oversee daily office operations to ensure a smooth, efficient, and welcoming workplace Serve as primary point of contact for office-related inquiries and issues Support onboarding and offboarding by coordinating workspace, equipment, and access Business Operations: Collaborate with SUN teams to identify and address administration needs File expense reports and keep purchasing records People Operations: Maintain human resource documentation including strategies, policies, and procedures Assist with the process of talent acquisition, onboarding, and employee development initiatives Assist with ad-hoc HR projects and tasks as needed Qualifications: Bachelor's degree in Business Administration, Human Resources, or a scientific field related to SUN's mission (biology, chemistry, pharmaceutical sciences, etc.) Minimum of 2 years of experience in a combination of administration support and operations roles Excellent organizational, time management, and multitasking skills. Strong interpersonal and communication skills, with the ability to build relationships and work effectively with people at all levels of the organization. Proficient in Microsoft Office Suite and Google Docs/Sheets/etc. Demonstrated ability to handle confidential information with discretion Equal Opportunity Statement: Superluminal Medicines is an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status.

This is a Full-Time Dental Office Manager role. The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office We can recommend jobs specifically for you! Click here to get started.

We are seeking to hire a full-time Dental Office Manager responsible for overseeing the operation of a dental office to give patients a good experience and setting standards for clinic employees. Duties include helping patients at the front desk, setting office budgets and leading a team of office staff to promote a well-organized and efficient practice. To be successful you should exhibit the following traits: Value hard work and be motivated, ambitious and reliable. Appreciate the value of teamwork and the contributions of each team member. Be compassionate and caring in your interactions with both patients and staff. Endeavor to do the right thing in every situation. Responsibilities Include but Not Limited To: Manage all financial aspects of the practice to ensure profitability Manage patient schedules to ensure productivity Manage employee relations in the practice Manage accounts receivables to include patient and insurance Lead weekly and monthly meetings Participate in monthly financial reviews Supervise and appoint staff Take care of marketing and public relations Ensure procedures and policies are adhered to

THE BLUEPRINT At its heart, PJR is family-owned and crew-driven. We manage construction and properties with a straightforward approach: do great work, help each other, and keep things uncomplicated. Peter built this company; Eric is guiding its next chapter. Right now we're modernizing - moving off paper, upgrading systems, and investing in tools that boost efficiency and sustainability for both clients and our team. Culture-wise, we're close. Camaraderie is central - from boat outings and Topgolf to casual barbecues, we make time to connect. Our crew shows up, takes initiative, and solves problems together. We value adaptability, responsiveness, and people who pitch in. If you want to work where expectations are clear, help is real, and the team feels like family, you'll fit right in. THE CRAFTSMAN You've got the battle scars of an Office Manager, the instincts and experience of an Operations Lead, with the guts to start where you need to, knowing you're headed for the top. Day one? You'll answer phones, chase down timesheets, and keep the transitioning systems and processes from spilling into the hallways. A year from now? You'll be the one who built and streamlined the systems, enforced the processes, and dragged us (sometimes kicking and screaming) into the digital age. This role is not for the faint of heart. You'll need confidence, curiosity, a thick skin, and a natural authority to hold your ground with construction types who sometimes need to be wrangled. If you're proactive, tech-savvy, and want to slay what's in front of you, this is your chance to grow into the Ops Lead we need. We have time for people who take initiative, solve problems, and enjoy being part of something that's growing. If you're adaptable, proactive, and not afraid of a little challenge, we'd love for you to apply. THE SPECS Serve as the bridge between office, field crews, PMs, and clients to keep communication and logistics aligned Run daily office administration: visitors, mail, calls, calendars, and meetings Create, document, and enforce SOPs/policies; improve workflows and drive adoption Lead compliance tracking: licenses, permits, certifications (maintain renewal calendar) Manage vendors: onboard (W-9/COI), track expirations/terms, and handle ordering & service of supplies/equipment Maintain and support project documents as requested Support JobTread (or similar): ensure daily logs/photos; help roll out time tracking for field team Support HR & office standards: training/certification expirations, office aesthetics, cleanliness, and safety; plan occasional team-building events Assist with accounts payable: Follow-through on approval process Assist property maintenance organization: log tenant requests, dispatch approved trades, track to completion; maintain a simple “Properties Dashboard” and share daily/weekly summaries with leadership THE TOOLBELT Required 4-6 years in office/operations roles MS Office and/or Google Workspace proficiency (3+ years) Comfortable with job/field software and time-tracking tools Clear, concise communication; able to prioritize, follow up, and hold boundaries while staying professional, polite, and approachable Strong organizational and time management skills, as well as the ability to multi-task across competing deadlines Preferred 8+ years in office/operations roles; construction admin strongly preferred Bachelor's degree in Business, Management, or Operations & Supply Chain Management (or equivalent experience) 3+ years Project coordination supporting owner/field supervisors JobTread / Procore / BuilderTrend or similar: 2+ years Accounts Payable support We're willing to train on the following, but bonus points for experience with: QuickBooks Online (QBO): 1+ year Hands-on Accounts Payable ownership experience (vendor setup, coding, weekly check runs, aging, and basic reporting) a plus THE DRAW PLAN $65,000-$80,000 annual base salary (DOE) 401(k) with 3% match Comprehensive medical, dental, and vision coverage options with shared employer contribution Paid time off: 40 hours vacation + 16 hours sick + 6 paid holidays Team-building events, including birthday celebrations, holiday parties, etc. Professional Development Training after 1 year If you're not exactly qualified for this position, please feel free to complete this application anyway. Doing so will help us keep you in mind for future opportunities that align with your skill set and experience. We assess our applicants based on the entire package of who you are, not just the contents of your resume.

Who is Prosek? We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named a 2025 Global Agency of the Year by PRovoke Media. Overview: Prosek Partners seeks a bright, energetic Office Manager & Executive Assistant to support the day-to-day of our Boston office and a few Prosek executives. This person will work alongside our operations team and must be a polished and enthusiastic team player with a professional 'can do, no task too small' attitude. Responsibilities Office Management Serve as the first point of contact, welcoming all clients and guests and ensuring their needs are met Help maintain spaces (i.e. kitchen, conference areas) Track inventory and order supplies as needed Establish processes and maintain current ones in the office Develop relationships with building personnel and communicate changes internally Drive and coordinate internal, culture-building office functions (company off-sites, happy hours, ad hoc culture events) Office Calendar Management: Arrange meetings, meals and phone calls both internally and externally utilizing Outlook, Zoom and iPhone calendar systems Construct agendas and calendar details, highlighting key events and requested meetings. Imperative to stay on top of what's coming up and what needs to be implemented should any time become available Meeting Coordination: Work directly with internal team members, account teams and clients as the point person in coordinating meetings Work with building manager and facilities coordinator to set up and break down conference rooms Executive Assistant Serve as the Executive Assistant for 2-3 Executives at Prosek Arrange internal and external meetings upon request Arrange business travel as needed Support them with expenses and time entry as needed Serve as back up to other EAs during outages Requirements 5 days in office Bachelor's degree from an accredited university 1-2 years of experience in an administrative capacity Proficient in Microsoft Outlook, Word, PowerPoint and Excel Excellent written and verbal communication skills Extremely organized and detail-oriented Self-starter, able to take initiative Must be resourceful and a strong problem-solver Works well in a collaborative environment Our Core Values: Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together. Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done. The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other. A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other. We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced. The anticipated salary range for this position is $50,000-$60,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits. Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #LI_HYBIRD

Full-time Description Elevating humanity through robotics: At SoftBank Robotics America, we're committed to leveraging collaborative robotics to elevate human work. Our robotics automation solutions are designed to enrich the human experience - how we work, how we learn, how we connect, and how we grow. SoftBank Robotics America, Inc. is expanding rapidly and we're seeking a Office Operations Lead to join us at our Boston location. Role Overview The Office Operations Lead is a polished, highly professional front-office representative for SoftBank Robotics America. This role serves as the first point of contact for employees, leadership, guests, vendors, and partners, and requires exceptional interpersonal presence, confidentiality, and discretion. As a customer-facing (internal and external) position, this role reflects the values, reputation, and operational excellence of the company at all times. This position is a hands-on, high-accountability individual contributor role that supports the Boston office's daily operations, property management needs, basic HR administration, and IT coordination. It does not include any people management responsibilities. The ideal candidate demonstrates a company-first mindset, consistently operating with professionalism, maturity, reliability, and sound judgment. They anticipate needs before they arise, maintain a welcoming and high-functioning workplace, and provide a concierge-level experience to employees, visitors, and business partners. KEY RESPONSIBILITIES (These responsibilities do not include supervision or people management) 1. General Office Management Manage day-to-day office operations to maintain a professional and efficient environment. Coordinate supplies, vendors, service contracts, facilities maintenance, and repairs. Maintain office procedures and operational standards. 2. Property & Lease Management Serve as primary contact with building management and external vendors. Monitor lease terms, renewals, compliance requirements, and related documentation. Support space planning, office moves, and workplace logistics. 3. Guest Services & Front Office Administration Represent SoftBank Robotics America as the primary front-office presence, greeting and supporting all visitors, vendors, candidates, and partners with professionalism and warmth. Maintain a polished reception environment that reflects SBRA standards. Handle sensitive information and interactions with strict confidentiality and discretion. Deliver a company-first, customer-focused experience for both internal and external stakeholders. Support meeting setups, hospitality needs, and executive visit coordination. 4. OSHA Compliance & Safety Support Support OSHA recordkeeping, reporting, and documentation. Conduct basic safety walkthroughs and follow-up actions. Assist with emergency procedures and compliance training coordination. 5. Basic IT Coordination Provide first-line support for office technology and systems. Coordinate hardware requests, access provisioning, and escalations with IT. Maintain IT asset inventory. 6. Basic HR Administration Support new hire onboarding (desk setup, building access, welcome logistics). Maintain personnel files, compliance documents, and administrative workflows. Assist with employee communications and culture-building activities. Answer general HR questions and direct employees to the correct resources. QUALIFICATIONS Required • 2+ years of experience in office operations, facilities coordination, HR admin, or similar roles. • Demonstrated professionalism, maturity, and polished interpersonal communication in a front-office or customer-facing environment. • Ability to handle confidential information with discretion and sound judgment. • Strong customer-service mindset (internal and external). • Strong aptitude for detail-oriented, hands-on operational work. • Proven proactive communication and anticipatory problem-solving. • Exceptional follow-through and organizational reliability. • Comfortable working autonomously without supervisory authority. • This role involves no people management; ideal for candidates who thrive as independent contributors. Preferred • Experience with building operations or property management. • Exposure to OSHA or workplace safety documentation. • Experience in fast-paced or startup environments. WORK ENVIRONMENT • 100% onsite in the Boston office. • Hands-on, operational, non-manager role requiring daily physical presence. COMPENSATION & BENEFITS • Base salary: $50,000-$52,000 • Annual incentive bonus: 5% • Full benefits package including medical, dental, vision, 401(k), PTO, and holidays. SoftBank Robotics America prides itself on being an equal opportunity workplace. We are committed to equal employment opportunity without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. In accordance with the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, and its internal policy, SoftBank Robotics America will also consider qualified candidates for employment with arrest and conviction histories. Salary Description $50,000-$52,000