Office manager/administrative assistant jobs in Odessa, TX - 25 jobs

Our associates celebrate lives. We celebrate our associates. Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. Accounting Function Oversight Collections of all accounts receivable Verifications and payments of all accounts payable invoices Controls of receipt and deposit of cash payments received Maintains petty cash account and disburses the same in accordance with company policies and procedures Reconciliations of all accounts Cash advance checks Same Day Check requests Bank deposits Verifies/audits cash disbursement reports Tracks Capital Expenditure Authorizations (CEAs) Operational Activities Orders supplies for the office and completes inventory counts Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation Schedules incoming orders and drivers for the ambulate service Completes various funeral/cemetery reports and files accurately Supports Sales as necessary requiring an understanding of JD Powers Assures compliance with all Company policies and procedures to include Sarbanes Oxley (SOX) audit Dignity University (DU) training Interment Verification Training (IVT) audits Day Sales Outstanding's (DSO) related to financial and administrative areas Assists in preparing and/or overseeing all funeral/cemetery-related forms Reviews time cards and administers corporate payroll policies and procedures Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). Ensures new associates receive new hire orientation Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators Maintains vehicle records/licenses Processes expense reports Updates General Price Lists (GPLs) Manages all Alarm Systems (codes, working order, etc.) Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed Coordinates daily activities with business unit as well as other departments Trains associates in the proper administration of policies and procedures Services customers by interacting with families in a professional and compassionate manner Maintains and updates customer records Updates company website with current obituaries and ensures obituaries are placed in newspapers Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations Behaves in a supportive way to enrich the work environment Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance Performs other duties as assigned MINIMUM REQUIREMENTS Education High school diploma, GED or completion of a diploma-training program at a college or technical school Experience Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required Knowledge, Skills and Abilities Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required Excellent communication skills both orally and in writing High level of compassion, integrity, and confidentiality Problem solving skills Ability to multi task and set priorities Detail oriented Must be flexible and able to function in a face-paced environment WORK CONDITIONS Work Environment Professional Dress is required when in contact with families. Work Postures Sitting continuously for many hours per day, up to 6 hours per day Climbing stairs to access buildings frequently Physical Demands Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage Work Hours Working beyond “standard” hours as the need arises Postal Code: 79761Category (Portal Searching): OperationsJob Location: US-TX - Odessa

Bliss Dental & Orthodontics is seeking a dependable and friendly Office Manager to join our team at our Odessa location! We strive to give our patients an outstanding experience from start to finish, and our new office manager will have the opportunity to make this a reality for each guest. We want to hear from you if you exude positivity, work well in a team environment, and have strong leadership skills! Schedule Full-time Monday - Friday Benefits Monthly bonus opportunities Medical, dental, vision, and life insurance PTO and paid holidays 401(k) options Occasional team lunches Qualifications 1+ years of management experience in a dental setting is a must Knowledge of Dentrix software Bilingual in Spanish is required to allow us to communicate with our whole community INDHRFO01

Well Established client in Midland, Tx is pursuing a:Office Manager Shipping and Receiving Customer Service Knowledge of Excel Plan and manage logistics, warehouse, scheduling, and customer services Direct, optimize and coordinate full order cycle Liaise and negotiate with General Manage, suppliers, manufacturers, retailers, and consumers Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency Supervise, coach and train warehouse workforce Meet cost, productivity, accuracy and timeliness targets Maintain metrics and analyze data to assess performance and implement improvements Coordinate and control the order cycle and associated information systems Analyze data to identify and plan for future logistics needs

Full-time Description Support daily office operations while actively producing new insurance business. This position is responsible for operational coordination and sales production, with the opportunity to assume people management responsibilities as the office grows. The role serves as a liaison between ownership, staff, and carriers to support efficient operations, consistent service, and revenue growth. Position Summary This role is intended for a motivated insurance professional who can balance operational support with active sales production and grow into expanded leadership responsibilities as the agency scales. Requirements Support daily office operations, workflows, and administrative functions. Assist with coordination of office staff activities to support productivity and service standards. Actively sell insurance products and manage a personal book of business. Prepare new business submissions and account renewal proposals. Enter and maintain accurate account data within the agency management system. Provide direct service to clients and prospects, including coverage explanations and policy changes. Collaborate with producers and service staff on sales activity and client servicing. Prepare and process binders of insurance, policies, endorsements, certificates of insurance, audits, and cancellations. Develop and maintain strong technical knowledge of applicable insurance coverages and rating. Use independent discretion and judgment when advising on coverage, claim status, and other insurance matters. Demonstrate readiness to assume future leadership or supervisory responsibilities as the role evolves. Other duties as requested. Physical Requirements Must be able to stand, sit, and stoop for extended periods of time. Must be able to lift or reach arms over head or below waist. Must be able to lift, hold, or carry items weighing up to 50 pounds unassisted. Must be able to see, hear, and speak with or without accommodation. Education and Experience · 3 plus years industry experience · Sales experience with demonstrated ability to produce new business. · Leadership aptitude or prior supervisory exposure preferred. · High School graduate or equivalent preferred. · Active Property & Casualty License required. · Competent in the use of Word, Excel, and Outlook. · Agency management system experience a plus. Success Factors Must be confident with strong oral and written communication skills in English. Ability to work under pressure and meet time deadlines. Ability to function in a fast-paced environment with a strong sense of urgency. Ability to prioritize efficiently and adapt to changing needs. Must be able to work effectively in a team environment and independently as required. Strong sense of ownership with the ability to grow into expanded responsibilities over time.

Office Manager- Odessa, TX, USA Our client in the Oil & Gas Industry, is looking for an Office Manager in Odessa, Tx. The Office Manager plays a crucial role in the efficient functioning of the company by overseeing daily administrative operations, providing support to various departments, and ensuring smooth office operations. They are responsible for organizing and maintaining records, coordinating meetings and events, managing travel arrangements, assisting with financial processes, supporting human resources activities, and promoting effective communication across the organization. The Office Manager's exceptional organizational skills, attention to detail, and ability to multitask contribute to the overall efficiency and success of the company. Key Requirements: Bachelor's degree or equivalent experience required 5+ Years Experience in Office Management Highly proficient in Microsoft Office; particularly Microsoft Excel Proficiency in fundamental bookkeeping and record-keeping protocols. Demonstrated Competencies: Excellent sales, communication and negotiation skills. Efficiently coordinate and manage multiple tasks, schedules, and resources. Strong organizational skills Team-player and strong leadership skills Maintaining accuracy and thoroughness in handling documentation and tasks. Goal-oriented in decision-making Multitasking: Managing multiple responsibilities simultaneously and meeting deadlines. Maintaining confidentiality when handling sensitive information. Primarily Job Responsibilities: Developing, documenting, and implementing processes, procedures, and tools to streamline department activities. Managing basic bookkeeping tasks, including invoice management and expense reports. Verifying and processing payments for all accounts payable invoices. Overseeing the organization's administrative activities. Demonstrating the ability to prioritize tasks effectively and meet deadlines. Performing various office tasks such as replenishing office supplies, distributing mail, and handling custodial duties. Collaborating with team members to provide support for projects and initiatives. Exhibiting strong organizational and multitasking skills, with a keen attention to detail. Salary Range: $42,000 to $52,000 based on experience. Our client is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. They prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic as outlined by federal, state, or local laws.

Summary: The Office Manager will support the Executive Director and other staff in planning and programming activities for the Permian Basin MPO's programs and transportation projects. This includes preparing the Metropolitan Transportation Plan (MTP), the Transportation Improvement Program, the Unified Planning Work Program, and periodic reports to state and federal agencies. Duties may vary based on organizational goals, timelines, or priorities set by the Executive Director or Policy Board. The role involves interacting with governmental officials, community stakeholders, and business leaders. Employees in this position are expected to work independently, follow standard practices with initiative and organization, and do not require frequent supervision on specific details. As the federally-mandated and state-designated cooperative decision-making body for transportation planning in the Midland - Odessa metropolitan area, the MPO's Office Manager is charged with various duties related to program administrative management. The MPO has an opening for an Office Manager to assist in an office team environment as the organization develops and implements the transportation needs of the Midland-Odessa region. This position involves professional management of an office environment with four employees. The role requires the applicant to work independently, take on significant responsibility, and provide crucial support and assistance to the Executive Director. Work includes assisting with preparing long-range plans, public participation and community outreach programs, sub-area studies, and working with the MPO's stakeholders. Candidates should have strong analytical, organizational, and oral and written communication skills. They must also demonstrate strong self-motivation and the ability to work independently within a multi-disciplinary team environment. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following : Reports to and takes direction from the Executive Director Works closely with local governmental officials and Technical Representatives of member entities of the Permian Basin MPO's Steering and Policy Advisory Committees. Works closely with business and community leaders and state and federal officials. Works in cooperation with other agency positions within the same peer group. Responds to inquiries by email or phone, providing general information or referring callers to the appropriate individual and resources as needed. Assists in the preparation of agendas, memorandums, and official correspondence of the MPO; prepares announcements of public notices for public meetings and policy board meetings. Takes Policy Board and Technical Advisory Committee meeting minutes. Assists in preparing the Unified Planning Work Program (UPWP), the Permian Basin MPO transportation planning budget. Manages multiple funding contract expenditure reports and billings to TxDOT and the City of Odessa. Assists in evaluating revisions to the UPWP and other documents and preparing amendments for consideration. Coordinates with the City of Odessa, TxDOT, and auditors to ensure appropriate accounting measures, policies, and procedures are in place and that there are conformances regarding the administration of the UPWP. Prepares payment authorization process and procedures of UPWP and monthly financial report preparation. Assists new employees with the City of Odessa policy and procedures and handles staff time sheets to the City of Odessa Payroll department. Assists with contract review and approval, procurement of services, and reporting. Monitors and ensures information regarding Permian Basin MPO programs (UPWP, MTP, TIP, and STIP) is accurate and maintained on the website and distributed externally and internally. Also ensures that all minutes, newsletters, and public announcements are uploaded to the website in a timely manner. Ensures all equipment is operating properly, updates phone system with time/employee changes, coordinates building maintenance, and maintains office supplies. Supports planning staff in carrying out the short - long-range plans and projects in the MPO Metropolitan Area Boundary. Works with consultants, vendors and other external entities. Performs other job-related duties as assigned by the Executive Director. Takes initiative to perform other duties to maintain MPO operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. Attends work regularly in accordance with the City of Odessa and MPO leave policies. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training, and Experience Guidelines: A high school diploma is required, along with (5) years of experience in administrative support, general office, clerical, or secretarial roles. Alternatively, an Associate's in Business Administration or Business Management with at least 3 years of relevant experience is preferred. Knowledge, Skills, and Abilities: Working knowledge of Knowledge of current transportation planning principles, practices, and procedures for an MPO is preferred. Advertising public notices Applicable computer software applications and hardware Knowledge of office protocol and procedures Budgeting methods and procedures Proficient skill in Scheduling work assignments Planning methods, techniques and strategies Research capability Public relations for maintaining effective working relationships with individuals and groups The use of basic mathematical fundamentals Analyzing and organizing work related documents Prioritizing and organizing work assignments Preparing technical/statistical reports with visualization techniques Ability to Develop and give presentations to small and large groups Cultivate and establish close working relationships with transportation partners and stakeholders Effectively organize one's time Handle and prioritize multiple tasks Set, attain and meet deadlines Work in an office where re-prioritization or changing events drive the day-to-day activities. Support multiple staff members, committees and the public. Operate a personal computer using various computer software programs including Adobe Suite, Microsoft Office, Microsoft Outlook, Word, Excel and Internet Explorer Take initiative to problem solve by researching, suggesting implementations to Executive Director. To work under short timelines with limited supervision. Ability to use basic office equipment. Ability to interpret and effectively communicate written and verbal information including rules, regulations, policies and procedures to MPO staff, and providing critical analysis in a tactful manner. Ability to train others. Ability to promote a unified work environment. Ability to travel (10% local and out of town) License and certification requirements: A valid driver's license is required. Physical demands and working environments: The employee is required to perform sedentary work as well as work involving some physical effort. The employee must be physically able to perform those duties requiring the ability to walk, climb, stoop, and lift, must demonstrate adequate vision and dexterity, and must speak and hear to the degree necessary to communicate with others and to conduct training. This position will perform duties both in a standard office environment as well as in a variety of field locations and must be able to transition between sites frequently during the workday. Although the duties are generally performed on weekdays during business hours, occasional variations such as holiday, night, and weekend work may be required.

About Our Company We are experts in lifestyle, boutique hotels and restaurants. We elevate our food and beverage to match the quality and sensorial experience of our hotels. We create memories, bring dreams to life, and deliver unmatched perfection around every corner. From the moment of arrival, guests are met with personalized and thoughtful service. This is where you can be yourself and truly succeed. Join our team of innovators! You should join our team if you believe... · That people come first and that our Curators are the driving force behind our success. · That, as a supervisor, you teach and inspire your team to exceed the expectations of every guest that arrives to the hotel. · It's empowering to exercise creativity and collaboration. · In joining an organization that cares about and supports your career growth and development. You're a great fit for this role if you... · Have a passion for seeking perfection in every interaction with guests. · Possess the ability to ignite a spirit to serve all those who you interact with and work with you. · Have a desire to anticipate the needs and desires of guests and others in a fast-paced environment. · Love interacting with guests and are a gifted communicator face-to-face and in writing. · Engage and work cooperatively with other departments, exemplifying strong teamwork and treating all coworkers with professional respect. · View every conflict or setback as an opportunity for improvement and growth. We're excited to have you join us because... · You demonstrate strong customer-relation skills with a total commitment to guest satisfaction. You are a "people-person" who thrives on public contact. · You are capable of conflict resolution when facing challenging situations with guests and other stakeholders. · You have experience of leading a team of Front Desk clerks and can provide direction to the team. Education and Experience: · Hospitality management education and/or appropriate level of on-the-job training · Two years' experience as a Front Desk leader. · Hilton Front Desk knowledge a plus Here's the Core of Coury Hospitality: We have a place for you on our team if your passion is to curate UNMATCHED MOMENTS. What else do YOU need to know… This job posting is intended to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. We are an equal opportunity employer.

The Coil Tubing Operator Assistant I is responsible for obtaining the knowledge base required to operate and maintain coil tubing and oilfield equipment; assisting in the operations of the coil tubing division; and learning basic safety and repair procedures on coil tubing equipment. Essential Job Functions Learn basic operations including preforming pre- and post-job equipment inspections; completing preventative maintenance procedures; and maintaining support equipment. Complete requisite training and follow company establishment career development processes. Assist in the cleanup, repair, and preparation for a job. Ensure adherence to company safety procedures. Qualifications Skills and Qualifications High school education or equivalent. Ability to read and interpret standard operating procedures and safety protocols. Ability to work in extreme weather and physical conditions. Strong oral and written communication skills. Strong mechanical aptitude and basic knowledge of all tools and equipment utilized by the oil and gas industry. Ability to lift up to 50 pounds.

Hospitality Management Corporation is a Dallas based privately held provider of management solutions and hospitality industry services, each customized to fit our clients' unique needs. HMC's core value and mission is to provide our clients with the finest management expertise the industry has to offer with integrity, honesty and open communication. When choosing to work for a company, HMC should be your first choice due to a well-deserved record of Honesty, Professionalism, Experience, Innovation, Flexibility, Customer Service and most importantly - Results. HMC believes that a company is only as strong as its team members. Team members are encouraged by their superiors to push themselves and are provided with the resources to ensure that success is achieved. We are currently searching for a Sales Administrative Assistant for the Wyndham Midland Downtown, in Midland, TX. Why Work With Us? It's a fun company to work for! We recognize efforts and reward results Great benefits package, including industry leading 401K Promotional opportunities with a growing company Responsibilities: Support Sales with administrative tasks and client communication Serve as point of contact for group clients after contracts are signed Coordinate group details including rooming lists, payments, itineraries, and special requests Prepare and distribute contracts, invoices, resumes, and BEOs to appropriate departments Maintain organized files, contact lists, and call logs Assist with marketing efforts including email blasts and social media posts Lead Banquet Event Order (BEO) meetings and communicate group needs across departments Order and manage supplies for meetings and breaks (linens, food, beverages, etc.) Ensure smooth group arrivals/departures by coordinating with front desk and other staff Assist front desk during peak times and handle calls or reservations as needed Experience: Sales admin. and customer service required. Use of Microsoft Office programs required. HMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************* . **ALL ABOUT TARGET** Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here (*********************************** . **ALL ABOUT SPECIALTY SALES** A sales force of specialized consultants who provide tailored suggestions and solutions through active selling and compelling visual merchandising presentations that inspire guests and build the basket. Teams in Apparel & Accessories (A&A), Beauty and Electronics prioritize guest experience while blending completion of tasks that ensure product is available and easy to shop - pulling, filling, pricing, setting, staging and maintaining the sales floor and the backroom. **At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Specialty Sales Executive Team Leader can provide you with the:** + Knowledge of guest service fundamentals, experience building and managing a guest first culture on your team + Knowledge of retail business fundamentals including: department sales trends, inventory management, guest shopping patterns, pricing and promotions strategies + Experience setting and planning department(s) monthly/quarterly workload to support business priorities and managing a team to deliver on sales goals + Ability to manage multiple specialty businesses and balance team member expertise in each area to effectively manage teams in each department + Knowledge of competitors and ability to leverage insights that drive business objectives in each specialty department + Experience managing a team of hourly team members and leaders and creating business specific strategies and goals + Skills in recruiting, selecting and talent management of hourly team members and leaders **As a Specialty Sales Executive Team Leader, no two days are ever the same, but a typical day will most likely include the following responsibilities:** + Drive total store sales, understand your role in sales growth and how your departments and team contribute to and impact total store profitability + Create a guest-obsessed culture and lead your team to prioritize the guest experience and deliver on store sales goals + Create schedules and make adjustments as needed to align to guest traffic and business needs + Manage your team to effectively plan merchandising and pricing workload including transitions, revisions, sales plans, sampling and promotions + Know and assess the competition and leverage guest insights and feedback to drive the business and be the destination of choice for our guests + Work a schedule that aligns to guest and business needs (this includes early morning, evening, overnight shifts and weekends) + Build a team of consultants that are knowledgeable and passionate about Apparel and Accessories, Beauty and Electronics + Manage and develop a sales force using selling training techniques + Lead A&A, Beauty and Electronics backroom processes, organization, layout and replenishment of the salesfloor to ensure product is available for guests + Lead your team to deliver inspiring visual moments in A&A, Home, Baby and other seasonally relevant areas + Ensure fitting rooms are used as an extension of the sales floor and are welcoming + Plan, lead and follow-up on organizational and operational change + Anticipate and identify changes in unique store trends + Anticipate staffing needs, talent plan and recruit - both long and short term + Develop and coach your team and Team Leaders to elevate their skills and expertise + Lead team onboarding, learning and help close product knowledge and skill gaps through development, coaching and team interactions + Establish a culture of accountability through clear expectations and performance management + Provide service and a shopping experience that meets the needs of the guest + Always demonstrate a culture of ethical conduct, safety and compliance; lead and hold the team accountable to work in the same way + Address store needs (emergency, regulatory visits, etc.) + As a key carrier, follow all safe and secure training and processes + All other duties based on business needs **WHAT WE ARE LOOKING FOR** **We might be a great match if:** + Working in a fun and energetic environment makes you excited.... We work efficiently and as a team to take care of our guests + Providing service to our guests that makes them say I LOVE TARGET! excites you.... That's why we love working at Target + Leading teams who are stocking, setting and selling Target products sounds like your thing... That's the core of what we do + You aren't looking for Monday thru Friday job where you are at a computer all day... We are busy all day (especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded **The good news is that we have some amazing training that will help teach you everything you need to know to be a Specialty Sales Executive Team Leader. But, there are a few skills you should have from the get-go:** + 4 year degree or equivalent experience + Strong interpersonal and communication skills + Strong business acumen + Comfortable dealing with ambiguity + Manage conflict, lead and hold others accountable + Relate well with and interact with all levels of the organization + Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis + Learn and adapt to current technology needs + Manage workload and prioritize tasks independently **We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect:** + Access all areas of the building to respond to guest or team member issues + Interpret instructions, reports and information + Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 40 pounds + Accurately handle cash register operations + Climb up and down ladders + Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary **Benefits Eligibility** Please paste this url into your preferred browser to learn about benefits eligibility for this role: ********************************* **Americans with Disabilities Act (ADA)** In compliance with state and federal laws, Target will make reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to candidate.accommodations@HRHelp.Target.com. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed through this channel.

**What You Will Do** All Lowe's associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: - Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe's associates) and external customers. - Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently. - Engaging in safe work practices and encouraging others to do the same. The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe's policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker's Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. **What We're Looking For** - Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store. - Requires morning, afternoon and evening availability any day of the week. - Requests to be scheduled off for a specific day require advanced notification and approval by supervisor. - Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance. **What You Need To Succeed** _Minimum Qualifications_ - High school diploma or equivalent - 1 year of experience in a retail environment. - 2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software. - 1 year of experience administering confidential staff information such as personnel files and employment compliance data. - 1 year of experience in a cross-functional team environment with exempt and non-exempt staff. _Preferred Qualifications_ - Bachelor's Degree in Business or a related field experience. - 2 years of experience in a retail environment or equivalent and relevant work experience. - 2 years of experience in a cross-functional team environment with exempt and non-exempt staff. - 1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews). _Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law._ Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit ****************************************

Job Title: Assistant to Business Recruiter Reports To: Deputy Director of Business Solutions Job Type: Flexible (Full-Time/Part-Time) Business Hours: Monday to Friday / 8am to 5pm We are seeking a proactive Assistant to support our Business Recruiter in managing the recruiting and hiring processes for business partners. In this role, you will provide essential administrative support, assist in coordinating recruitment events, and provide any other assistance needed by the business partners and Business Recruiter. Your responsibilities will include data entry, job placement activities, hiring events, and other tasks as assigned. Essential Functions: Administrative Support: Assist the Business Recruiter in coordinating recruitment events, making calls to business partners, taking messages, and maintaining recruitment records. Job Postings: Assist the Business Recruiter with posting job openings in Work in Texas, maintaining clear communication with business partners, and ensuring job descriptions are accurate and up-to-date. Database Management: Maintain candidate databases in Work in Texas, regularly updating records with new information, feedback from interviews, hire data, and other relevant details from business partners. Client Interaction: Support the Business Recruiter in managing communications with clients and candidates, responding to inquiries, and providing updates on recruitment progress. Recruitment Coordination: Assist with organizing recruitment events, such as job fairs or employer panels. Documentation & Reporting: Help compile and maintain recruitment reports, including candidate tracking, interview schedules, and other metrics as needed by the Business Recruiter. Team Collaboration: Work closely with the Business Solutions team to ensure effective communication and coordination of hiring needs. Required Skills/Abilities: Communication Skills: Strong verbal and written communication skills to interact effectively with clients, candidates, and team members. Organization: Highly organized with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Customer Service: Excellent customer service skills, ensuring candidates and clients receive a positive experience throughout the hiring process. Attention to Detail: Ability to pay close attention to detail when reviewing resumes, preparing documents, and managing candidate data. Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and able to learn other recruitment software. Teamwork: Ability to work effectively in a collaborative team environment, contributing to team goals and supporting colleagues. Problem-Solving: Strong critical thinking and problem-solving skills, with the ability to address challenges that arise during the recruitment process. Time Management: Ability to manage time efficiently and meet deadlines without compromising the quality of work. Education and Experience: High School Diploma or GED Bilingual (English/Spanish) strongly preferred. Physical Requirements: Ability to work in an office environment and use standard office equipment (e.g., phone, computer). Attire: · Business Casual: Tops: Collared shirts (polo shirts, button-up shirts), blouses, sweaters, or casual blazers. Ties are generally not required, and dresses or skirts that are knee-length or longer are acceptable for women. Bottoms: Dress pants, chinos, or well-tailored pants. Dark jeans may be acceptable on Friday only, but they should be clean and free of rips or fraying. o Shoes: Loafers or dress shoes. Avoid sandals, flip-flops, or athletic shoes.

Our associates celebrate lives. We celebrate our associates. Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. Accounting Function Oversight * Collections of all accounts receivable * Verifications and payments of all accounts payable invoices * Controls of receipt and deposit of cash payments received * Maintains petty cash account and disburses the same in accordance with company policies and procedures * Reconciliations of all accounts * Cash advance checks * Same Day Check requests * Bank deposits * Verifies/audits cash disbursement reports * Tracks Capital Expenditure Authorizations (CEAs) Operational Activities * Orders supplies for the office and completes inventory counts * Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets * Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments * Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation * Schedules incoming orders and drivers for the ambulate service * Completes various funeral/cemetery reports and files accurately * Supports Sales as necessary requiring an understanding of JD Powers * Assures compliance with all Company policies and procedures to include * Sarbanes Oxley (SOX) audit * Dignity University (DU) training * Interment Verification Training (IVT) audits * Day Sales Outstanding's (DSO) related to financial and administrative areas * Assists in preparing and/or overseeing all funeral/cemetery-related forms * Reviews time cards and administers corporate payroll policies and procedures * Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). * Ensures new associates receive new hire orientation * Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators * Maintains vehicle records/licenses * Processes expense reports * Updates General Price Lists (GPLs) * Manages all Alarm Systems (codes, working order, etc.) * Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed * Coordinates daily activities with business unit as well as other departments * Trains associates in the proper administration of policies and procedures * Services customers by interacting with families in a professional and compassionate manner * Maintains and updates customer records * Updates company website with current obituaries and ensures obituaries are placed in newspapers * Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations * Behaves in a supportive way to enrich the work environment * Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance * Performs other duties as assigned MINIMUM REQUIREMENTS Education * High school diploma, GED or completion of a diploma-training program at a college or technical school Experience * Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required Knowledge, Skills and Abilities * Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required * Excellent communication skills both orally and in writing * High level of compassion, integrity, and confidentiality * Problem solving skills * Ability to multi task and set priorities * Detail oriented * Must be flexible and able to function in a face-paced environment WORK CONDITIONS Work Environment * Professional Dress is required when in contact with families. Work Postures * Sitting continuously for many hours per day, up to 6 hours per day * Climbing stairs to access buildings frequently Physical Demands * Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage Work Hours * Working beyond "standard" hours as the need arises Postal Code: 79761 Category (Portal Searching): Operations Job Location: US-TX - Odessa

Bliss Dental & Orthodontics seeks a dependable and friendly Office Manager to join our team at our East Odessa location! We strive to give our patients an outstanding experience from start to finish, and our new office manager will have the opportunity to make this a reality for each guest. We want to hear from you if you exude positivity, work well in a team environment, and have strong leadership skills! Schedule Full-time Monday - Friday Benefits Monthly bonus opportunities Medical, dental, vision, and life insurance PTO and paid holidays 401(k) options Occasional team lunches Qualifications 1+ years of management experience in a dental and Orthodontic setting is a must Knowledge of Dentrix software Bilingual in Spanish is required to allow us to communicate with our whole community INDHRFO01

Job DescriptionWell Established client in Midland, Tx is pursuing a:Office Manager Shipping and Receiving Customer Service Knowledge of Excel Plan and manage logistics, warehouse, scheduling, and customer services Direct, optimize and coordinate full order cycle Liaise and negotiate with General Manage, suppliers, manufacturers, retailers, and consumers Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency Supervise, coach and train warehouse workforce Meet cost, productivity, accuracy and timeliness targets Maintain metrics and analyze data to assess performance and implement improvements Coordinate and control the order cycle and associated information systems Analyze data to identify and plan for future logistics needs

Permian Basin MPO - Office Manager Summary: The Office Manager will support the Executive Director and other staff in planning and programming activities for the Permian Basin MPO's programs and transportation projects. This includes preparing the Metropolitan Transportation Plan (MTP), the Transportation Improvement Program, the Unified Planning Work Program, and periodic reports to state and federal agencies. Duties may vary based on organizational goals, timelines, or priorities set by the Executive Director or Policy Board. The role involves interacting with governmental officials, community stakeholders, and business leaders. Employees in this position are expected to work independently, follow standard practices with initiative and organization, and do not require frequent supervision on specific details.As the federally-mandated and state-designated cooperative decision-making body for transportation planning in the Midland - Odessa metropolitan area, the MPO's Office Manager is charged with various duties related to program administrative management. The MPO has an opening for an Office Manager to assist in an office team environment as the organization develops and implements the transportation needs of the Midland-Odessa region. This position involves professional management of an office environment with four employees. The role requires the applicant to work independently, take on significant responsibility, and provide crucial support and assistance to the Executive Director. Work includes assisting with preparing long-range plans, public participation and community outreach programs, sub-area studies, and working with the MPO's stakeholders. Candidates should have strong analytical, organizational, and oral and written communication skills. They must also demonstrate strong self-motivation and the ability to work independently within a multi-disciplinary team environment.Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following : Reports to and takes direction from the Executive Director Works closely with local governmental officials and Technical Representatives of member entities of the Permian Basin MPO's Steering and Policy Advisory Committees. Works closely with business and community leaders and state and federal officials. Works in cooperation with other agency positions within the same peer group. Responds to inquiries by email or phone, providing general information or referring callers to the appropriate individual and resources as needed. Assists in the preparation of agendas, memorandums, and official correspondence of the MPO; prepares announcements of public notices for public meetings and policy board meetings. Takes Policy Board and Technical Advisory Committee meeting minutes. Assists in preparing the Unified Planning Work Program (UPWP), the Permian Basin MPO transportation planning budget. Manages multiple funding contract expenditure reports and billings to TxDOT and the City of Odessa. Assists in evaluating revisions to the UPWP and other documents and preparing amendments for consideration. Coordinates with the City of Odessa, TxDOT, and auditors to ensure appropriate accounting measures, policies, and procedures are in place and that there are conformances regarding the administration of the UPWP. Prepares payment authorization process and procedures of UPWP and monthly financial report preparation. Assists new employees with the City of Odessa policy and procedures and handles staff time sheets to the City of Odessa Payroll department. Assists with contract review and approval, procurement of services, and reporting. Monitors and ensures information regarding Permian Basin MPO programs (UPWP, MTP, TIP, and STIP) is accurate and maintained on the website and distributed externally and internally. Also ensures that all minutes, newsletters, and public announcements are uploaded to the website in a timely manner. Ensures all equipment is operating properly, updates phone system with time/employee changes, coordinates building maintenance, and maintains office supplies. Supports planning staff in carrying out the short - long-range plans and projects in the MPO Metropolitan Area Boundary. Works with consultants, vendors and other external entities. Performs other job-related duties as assigned by the Executive Director. Takes initiative to perform other duties to maintain MPO operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. Attends work regularly in accordance with the City of Odessa and MPO leave policies. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training, and Experience Guidelines: A high school diploma is required, along with (5) years of experience in administrative support, general office, clerical, or secretarial roles. Alternatively, an Associate's in Business Administration or Business Management with at least 3 years of relevant experience is preferred. Knowledge, Skills, and Abilities: Working knowledge of Knowledge of current transportation planning principles, practices, and procedures for an MPO is preferred. Advertising public notices Applicable computer software applications and hardware Knowledge of office protocol and procedures Budgeting methods and procedures Proficient skill in Scheduling work assignments Planning methods, techniques and strategies Research capability Public relations for maintaining effective working relationships with individuals and groups The use of basic mathematical fundamentals Analyzing and organizing work related documents Prioritizing and organizing work assignments Preparing technical/statistical reports with visualization techniques Ability to Develop and give presentations to small and large groups Cultivate and establish close working relationships with transportation partners and stakeholders Effectively organize one's time Handle and prioritize multiple tasks Set, attain and meet deadlines Work in an office where re-prioritization or changing events drive the day-to-day activities. Support multiple staff members, committees and the public. Operate a personal computer using various computer software programs including Adobe Suite, Microsoft Office, Microsoft Outlook, Word, Excel and Internet Explorer Take initiative to problem solve by researching, suggesting implementations to Executive Director. To work under short timelines with limited supervision. Ability to use basic office equipment. Ability to interpret and effectively communicate written and verbal information including rules, regulations, policies and procedures to MPO staff, and providing critical analysis in a tactful manner. Ability to train others. Ability to promote a unified work environment. Ability to travel (10% local and out of town) License and certification requirements: A valid driver's license is required. Physical demands and working environments: The employee is required to perform sedentary work as well as work involving some physical effort. The employee must be physically able to perform those duties requiring the ability to walk, climb, stoop, and lift, must demonstrate adequate vision and dexterity, and must speak and hear to the degree necessary to communicate with others and to conduct training. This position will perform duties both in a standard office environment as well as in a variety of field locations and must be able to transition between sites frequently during the workday. Although the duties are generally performed on weekdays during business hours, occasional variations such as holiday, night, and weekend work may be required. Job Posted by ApplicantPro

The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************** ALL ABOUT TARGET Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here. ALL ABOUT SPECIALTY SALES A sales force of specialized consultants who provide tailored suggestions and solutions through active selling and compelling visual merchandising presentations that inspire guests and build the basket. Teams in Apparel & Accessories (A&A), Beauty and Electronics prioritize guest experience while blending completion of tasks that ensure product is available and easy to shop - pulling, filling, pricing, setting, staging and maintaining the sales floor and the backroom. At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Specialty Sales Executive Team Leader can provide you with the: Knowledge of guest service fundamentals, experience building and managing a guest first culture on your team Knowledge of retail business fundamentals including: department sales trends, inventory management, guest shopping patterns, pricing and promotions strategies Experience setting and planning department(s) monthly/quarterly workload to support business priorities and managing a team to deliver on sales goals Ability to manage multiple specialty businesses and balance team member expertise in each area to effectively manage teams in each department Knowledge of competitors and ability to leverage insights that drive business objectives in each specialty department Experience managing a team of hourly team members and leaders and creating business specific strategies and goals Skills in recruiting, selecting and talent management of hourly team members and leaders As a Specialty Sales Executive Team Leader, no two days are ever the same, but a typical day will most likely include the following responsibilities: Drive total store sales, understand your role in sales growth and how your departments and team contribute to and impact total store profitability Create a guest-obsessed culture and lead your team to prioritize the guest experience and deliver on store sales goals Create schedules and make adjustments as needed to align to guest traffic and business needs Manage your team to effectively plan merchandising and pricing workload including transitions, revisions, sales plans, sampling and promotions Know and assess the competition and leverage guest insights and feedback to drive the business and be the destination of choice for our guests Work a schedule that aligns to guest and business needs (this includes early morning, evening, overnight shifts and weekends) Build a team of consultants that are knowledgeable and passionate about Apparel and Accessories, Beauty and Electronics Manage and develop a sales force using selling training techniques Lead A&A, Beauty and Electronics backroom processes, organization, layout and replenishment of the salesfloor to ensure product is available for guests Lead your team to deliver inspiring visual moments in A&A, Home, Baby and other seasonally relevant areas Ensure fitting rooms are used as an extension of the sales floor and are welcoming Plan, lead and follow-up on organizational and operational change Anticipate and identify changes in unique store trends Anticipate staffing needs, talent plan and recruit - both long and short term Develop and coach your team and Team Leaders to elevate their skills and expertise Lead team onboarding, learning and help close product knowledge and skill gaps through development, coaching and team interactions Establish a culture of accountability through clear expectations and performance management Provide service and a shopping experience that meets the needs of the guest Always demonstrate a culture of ethical conduct, safety and compliance; lead and hold the team accountable to work in the same way Address store needs (emergency, regulatory visits, etc.) As a key carrier, follow all safe and secure training and processes All other duties based on business needs WHAT WE ARE LOOKING FOR We might be a great match if: Working in a fun and energetic environment makes you excited…. We work efficiently and as a team to take care of our guests Providing service to our guests that makes them say I LOVE TARGET! excites you…. That's why we love working at Target Leading teams who are stocking, setting and selling Target products sounds like your thing… That's the core of what we do You aren't looking for Monday thru Friday job where you are at a computer all day… We are busy all day (especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded The good news is that we have some amazing training that will help teach you everything you need to know to be a Specialty Sales Executive Team Leader. But, there are a few skills you should have from the get-go: 4 year degree or equivalent experience Strong interpersonal and communication skills Strong business acumen Comfortable dealing with ambiguity Manage conflict, lead and hold others accountable Relate well with and interact with all levels of the organization Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis Learn and adapt to current technology needs Manage workload and prioritize tasks independently We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect: Access all areas of the building to respond to guest or team member issues Interpret instructions, reports and information Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 40 pounds Accurately handle cash register operations Climb up and down ladders Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary Benefits Eligibility Please paste this url into your preferred browser to learn about benefits eligibility for this role: ******************************** Americans with Disabilities Act (ADA) In compliance with state and federal laws, Target will make reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to candidate.accommodations@HRHelp.Target.com. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed through this channel.

What You Will Do All Lowe's associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: * Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe's associates) and external customers. * Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently. * Engaging in safe work practices and encouraging others to do the same. The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe's policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker's Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. What We're Looking For * Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store. * Requires morning, afternoon and evening availability any day of the week. * Requests to be scheduled off for a specific day require advanced notification and approval by supervisor. * Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance. What You Need To Succeed Minimum Qualifications * High school diploma or equivalent * 1 year of experience in a retail environment. * 2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software. * 1 year of experience administering confidential staff information such as personnel files and employment compliance data. * 1 year of experience in a cross-functional team environment with exempt and non-exempt staff. Preferred Qualifications * Bachelor's Degree in Business or a related field experience. * 2 years of experience in a retail environment or equivalent and relevant work experience. * 2 years of experience in a cross-functional team environment with exempt and non-exempt staff. * 1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews). Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

Summary: The Office Manager will support the Executive Director and other staff in planning and programming activities for the Permian Basin MPO's programs and transportation projects. This includes preparing the Metropolitan Transportation Plan (MTP), the Transportation Improvement Program, the Unified Planning Work Program, and periodic reports to state and federal agencies. Duties may vary based on organizational goals, timelines, or priorities set by the Executive Director or Policy Board. The role involves interacting with governmental officials, community stakeholders, and business leaders. Employees in this position are expected to work independently, follow standard practices with initiative and organization, and do not require frequent supervision on specific details. As the federally-mandated and state-designated cooperative decision-making body for transportation planning in the Midland - Odessa metropolitan area, the MPO's Office Manager is charged with various duties related to program administrative management. The MPO has an opening for an Office Manager to assist in an office team environment as the organization develops and implements the transportation needs of the Midland-Odessa region. This position involves professional management of an office environment with four employees. The role requires the applicant to work independently, take on significant responsibility, and provide crucial support and assistance to the Executive Director. Work includes assisting with preparing long-range plans, public participation and community outreach programs, sub-area studies, and working with the MPO's stakeholders. Candidates should have strong analytical, organizational, and oral and written communication skills. They must also demonstrate strong self-motivation and the ability to work independently within a multi-disciplinary team environment. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following: * Reports to and takes direction from the Executive Director * Works closely with local governmental officials and Technical Representatives of member entities of the Permian Basin MPO's Steering and Policy Advisory Committees. * Works closely with business and community leaders and state and federal officials. * Works in cooperation with other agency positions within the same peer group. * Responds to inquiries by email or phone, providing general information or referring callers to the appropriate individual and resources as needed. * Assists in the preparation of agendas, memorandums, and official correspondence of the MPO; prepares announcements of public notices for public meetings and policy board meetings. * Takes Policy Board and Technical Advisory Committee meeting minutes. * Assists in preparing the Unified Planning Work Program (UPWP), the Permian Basin MPO transportation planning budget. * Manages multiple funding contract expenditure reports and billings to TxDOT and the City of Odessa. Assists in evaluating revisions to the UPWP and other documents and preparing amendments for consideration. * Coordinates with the City of Odessa, TxDOT, and auditors to ensure appropriate accounting measures, policies, and procedures are in place and that there are conformances regarding the administration of the UPWP. * Prepares payment authorization process and procedures of UPWP and monthly financial report preparation. * Assists new employees with the City of Odessa policy and procedures and handles staff time sheets to the City of Odessa Payroll department. * Assists with contract review and approval, procurement of services, and reporting. * Monitors and ensures information regarding Permian Basin MPO programs (UPWP, MTP, TIP, and STIP) is accurate and maintained on the website and distributed externally and internally. Also ensures that all minutes, newsletters, and public announcements are uploaded to the website in a timely manner. * Ensures all equipment is operating properly, updates phone system with time/employee changes, coordinates building maintenance, and maintains office supplies. * Supports planning staff in carrying out the short - long-range plans and projects in the MPO Metropolitan Area Boundary. * Works with consultants, vendors and other external entities. * Performs other job-related duties as assigned by the Executive Director. * Takes initiative to perform other duties to maintain MPO operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. * Attends work regularly in accordance with the City of Odessa and MPO leave policies. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training, and Experience Guidelines: A high school diploma is required, along with (5) years of experience in administrative support, general office, clerical, or secretarial roles. Alternatively, an Associate's in Business Administration or Business Management with at least 3 years of relevant experience is preferred. Knowledge, Skills, and Abilities: Working knowledge of * Knowledge of current transportation planning principles, practices, and procedures for an MPO is preferred. * Advertising public notices * Applicable computer software applications and hardware * Knowledge of office protocol and procedures * Budgeting methods and procedures Proficient skill in * Scheduling work assignments * Planning methods, techniques and strategies * Research capability * Public relations for maintaining effective working relationships with individuals and groups * The use of basic mathematical fundamentals * Analyzing and organizing work related documents * Prioritizing and organizing work assignments * Preparing technical/statistical reports with visualization techniques Ability to * Develop and give presentations to small and large groups * Cultivate and establish close working relationships with transportation partners and stakeholders * Effectively organize one's time * Handle and prioritize multiple tasks * Set, attain and meet deadlines * Work in an office where re-prioritization or changing events drive the day-to-day activities. * Support multiple staff members, committees and the public. * Operate a personal computer using various computer software programs including Adobe Suite, Microsoft Office, Microsoft Outlook, Word, Excel and Internet Explorer * Take initiative to problem solve by researching, suggesting implementations to Executive Director. * To work under short timelines with limited supervision. * Ability to use basic office equipment. * Ability to interpret and effectively communicate written and verbal information including rules, regulations, policies and procedures to MPO staff, and providing critical analysis in a tactful manner. * Ability to train others. * Ability to promote a unified work environment. * Ability to travel (10% local and out of town) License and certification requirements: A valid driver's license is required. Physical demands and working environments: The employee is required to perform sedentary work as well as work involving some physical effort. The employee must be physically able to perform those duties requiring the ability to walk, climb, stoop, and lift, must demonstrate adequate vision and dexterity, and must speak and hear to the degree necessary to communicate with others and to conduct training. This position will perform duties both in a standard office environment as well as in a variety of field locations and must be able to transition between sites frequently during the workday. Although the duties are generally performed on weekdays during business hours, occasional variations such as holiday, night, and weekend work may be required.