Office manager/administrative assistant jobs in Orem, UT - 272 jobs

Create an outstanding customer experience through exceptional service. Establish and maintain a safe, clean environment that encourages our customers to return. Achieve sales and profit goals established for the department and control all established quality assurance standards. Monitor all functions, duties and activities related to the Meat department. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.Based in Salt Lake City, Utah, Smith's Food and Drug merged with The Kroger Company in 1998. Today, we're proudly serving Smith's customers in over 140 stores throughout Utah, Nevada, New Mexico, Arizona, Montana, Idaho and Wyoming. As part of the Kroger family of companies, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all. Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited. Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Smith's family! What you'll receive from us: The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to: A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans. Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service. Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco. Valuable associate discounts on purchases, including food, travel, technology and so much more. Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program. Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways. For more information about benefits and eligibility, please visit our Benefits Page ! Minimum - Excellent oral/written communication skills - Current food handlers permit once employed - Ability to handle stressful situations - Knowledge of basic math (counting, addition, subtraction) Desired - High School Diploma or GED - Any meat/retail experience - Any management experience - Second language (speaking, reading and/or writing)- Promote trust and respect among associates, with a positive attitude - Communicate company, department, and job specific information to associates - Establish department performance goals and empower associates to meet or exceed targets through teamwork - Develop adequate scheduling to manage customer volume - Train and develop associates on their job performance and participate in the performance appraisal process - Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding products sold within the department and throughout the store; respond to questions, make suggestions, and locate products - Inform customers of produce specials and offer product samples to help customers discover new items - Review/inspect products for quality and freshness and take appropriate action - Develop and implement a department business plan to achieve desired results - Create and execute sales promotions in partnership with store management - Inform and educate department associates about current, upcoming and special in-store promotions, especially promotions that affect the department - Prepare and submit seasonal critiques for the sales and merchandising supervisor - Implement the period promotional plan for the department - Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all financial reports - Schedule daily, weekly and monthly price changes by updating shelf tags and promotional signs - Plan and organize the inventory process, maintain an awareness of inventory/stocking conditions, note any discrepancies, train department associates on inventory/stocking and Computer Assisted Ordering (CAO) - Ensure proper temperatures in cases and coolers are maintained and temperature logs are maintained - Reinforce safety programs by complying with safety procedures, identifying unsafe conditions, practicing preventive maintenance by properly inspecting equipment, notifying store management of any items in need of repair and of customer or employee accidents - Report all safety risk, or issues, and illegal activity, including robbery, theft or fraud - Adhere to all local, state and federal laws, and company guidelines - Must be able to perform the essential job functions of this position with or without reasonable accommodation

Job Description About Squire: Headquartered in Orem, UT, with offices across Utah, Arizona, and Nevada, Squire has been a trusted advisor in financial services, specializing in tax, audit, wealth, and advisory services for over 50 years. With solid values and business acumen as our foundation, Squire's culture promotes a steadfast commitment to three core values: Personal Connection, Proactive Ownership, and Thoughtful Innovation. These principles have played a pivotal role in our enduring success, guiding us through decades of growth and evolution. Are you passionate about driving excellence and embracing innovation? We extend an invitation to individuals who share our dedication to expansion and growth. Join us and discover the opportunity to contribute to a professional services firm where your efforts are valued and rewarded. At Squire, we offer a supportive environment conducive to career development and advancement through structured mentoring programs. Apply now and be part of a team that fosters growth and encourages your professional development! About the Role: This position will primarily function as an executive assistant, providing administrative support to two professionals focused on business development and client development. The role requires a high level of reliability, strong organizational skills, proficiency in Excel, and the ability to effectively manage multiple concurrent projects in a fast-paced environment. Responsibilities: Answer incoming phone calls; address questions and complaints, schedule and confirm appointments and meetings. Greet and assist visitors and handle complex inquiries via phone, email, or in person. Support internal projects by following up with responsible parties, meeting deadlines, and providing administrative assistance as needed. Screen incoming correspondence and respond appropriately or route inquiries to the correct employees. Provide administrative support to the sales team. Assist billing staff with invoicing processes and prepare invoices and statements as needed. Generate reports using internal software. Prepare meeting agendas and take minutes for industry group and internal meetings. Track and follow up on action items. Set up and take down meeting spaces, including coordinating meals and managing audio/visual equipment. Assist with planning and executing firm events, including supply pickups and logistical support. Coordinate travel arrangements for conferences, meetings, and events. Proficiently use Microsoft Word, Excel, PowerPoint, and other relevant software; conduct internet research and operate office equipment. Format and edit letters, reports, and other documents from draft to final, client-ready versions. Maintain a clean and organized workspace, including clerical areas, break rooms, and conference rooms. Monitor and restock supplies such as paper and printer ink. Support other departments as needed, which may include assembling and mailing tax returns, checking e-file forms, filing, and preparing 1099s. Run occasional off-site errands such as lunch pickups, mail deliveries, supply runs, or trips to the local post office; reliable personal vehicle required. Provide backup coverage for the front desk. Collaborate with the marketing department on assigned industry group initiatives. Coordinate workflow with other administrative assistants and departments to ensure smooth operations. Qualifications: Associate degree preferred; equivalent on-the-job experience will be considered. Minimum of 1 year of administrative assistant experience required. Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel. Excellent interpersonal, written, and verbal communication skills, with a strong focus on client service. Dependable and punctual, with a clear understanding of the Firm's coverage needs. Proven ability to manage projects independently and follow through on assignments. Solid understanding of general office practices, procedures, equipment, and software. Strong organizational and administrative skills, with sound judgment and problem-solving abilities. Ability to multitask and work effectively under pressure to meet multiple deadlines. Highly detail-oriented, efficient, and able to complete tasks in a timely manner. Willingness to ask questions, seek guidance, and collaborate to ensure accuracy and completeness of work. Flexible and adaptable to changing priorities, responsibilities, and team needs across the Practice Area and the Firm. Must have reliable transportation, a valid driver's license, and the ability to use a personal vehicle for occasional firm-related errands. Job Status: Full-Time/Hourly Work Location: Orem Work Arrangements: In-Office Squire Benefits Package Squire takes pride in offering our benefit-eligible employees a comprehensive benefits package tailored to meet the needs of both individuals and their families. Our benefits program is designed to provide peace of mind and ensure access to quality healthcare, covering 90% of healthcare premium coverage. Medical/Dental/Vision Plans Robust Health Savings Account Match Flexible Spending Account 401(k) Match Employer Paid Short-Term & Longer-Term Disability Employer Paid Group Life Insurance Policy Accident Insurance Plans Employee Assistance Mental Health Services Pet Insurance Plans Identify Theft Protection Plans Squire Perks: Squire Culture Discretionary and Spot Bonus Structure Professional Training Tuition Reimbursement (For required Masters positions) Philanthropic Activities Signature Rewards Program Employee Assistance Programs Fitness Reimbursement Accrued Paid Time Off Health & Wellness Programs Squire's dedication to excellence and quality work has garnered numerous accolades, including: Utah's Best Company Award - 9 years running 2025 Best Accounting Firm to Work For 100 Companies Championing Women Award Accounting Today's “Firms to Watch” in 2025 Worksite Wellness Award 2020-2025

Professional Dental is now hiring an experienced bilingual office manager with +2 years of experience for our Orem office. The Dental Office Manager is responsible for managing the day-to-day operations of the dental office, including supervising staff, managing patient flow, handling financial and administrative tasks, and ensuring that the office runs smoothly and efficiently. We at Professional Dental are looking for patient-focused office managers that have the desire and willingness to provide the best possible care to every patient. Being adaptable and a team player will be essential to your work at Professional Dental. Responsibilities: Supervise and coordinate the activities of the dental office staff, including receptionists, dental assistants, and hygienists Manage patient flow and schedule appointments, ensuring that the office runs efficiently and that patients are seen in a timely manner Handle financial and administrative tasks, such as managing insurance claims and billing, preparing financial reports, and maintaining patient records Purchase supplies and equipment as needed, and maintain inventory levels Oversee the maintenance and cleanliness of the office Communicate with patients and staff, and resolve any issues or concerns that may arise Implement policies and procedures to ensure compliance with dental regulations and standards Stay up-to-date on the latest developments in dentistry and office management best practices Job Requirements: Open Dental knowledge Bilingual (English and Spanish) High school diploma or equivalent +2 years experience working in a dental office, with knowledge of dental terminology and procedures Excellent organizational and communication skills Ability to manage and supervise staff effectively Proficiency with computer programs (Office and Open Dental) Attention to detail Well-organized and reliable What We'll Offer You: Unparalleled support to grow your career A culture that celebrates success and diversity

Job Description Position: Executive Assistant to VP of Operations Location: Vineyard, Utah (near 1600 North, close to the Harley-Davidson building) Pay Range: $18.00-$23.00 per hour depending on experience (3 to 5+ years required) Benefits: Health insurance, paid time off, paid holidays, and additional benefits Schedule: Full-time | Monday-Friday, 8:00 AM-5:00 PM Work Setting: Onsite role; applicants must be local, reliable, and punctual About Screenplay Screenplay is a leading contract-only screen printing and apparel decoration company serving top promotional brands across the region. Located in Vineyard, Utah, we're growing quickly and looking to add a motivated, detail-focused Executive Assistant with Adobe Illustrator experience to support our Senior Account Manager and help produce professional apparel proofs for customers. Role Overview This position combines executive administrative support with creative production assistance. The Executive Assistant will help manage daily communication, coordinate customer orders, and create clean, accurate visual mockups using Adobe Illustrator. The ideal candidate is organized, proactive, and comfortable juggling multiple priorities in a fast-paced environment. Key Duties & Responsibilities Answer incoming phone calls and route messages appropriately Create customer-facing apparel mockups and proofs in Adobe Illustrator Support the Senior Account Manager with high-value customer accounts Draft, send, and manage professional email communications Monitor incoming customer emails and calls; respond or escalate as needed Perform quality checks on garments tied to assigned jobs Track artwork approvals and follow up with customers when needed Assist with fulfillment coordination and shipping logistics Monitor inbound product shipments and resolve missing or delayed items Communicate clearly with customers regarding availability and timelines Coordinate with vendors and internal teams to keep projects on track Maintain accurate customer files, records, and documentation Prepare reports, documents, and special projects using Microsoft Office tools Qualifications 3-5+ years of administrative or office experience preferred Strong working knowledge of Adobe Illustrator (preferred, but not required) Excellent written and verbal communication skills Strong organizational skills with the ability to multitask High attention to detail and accuracy Comfortable working independently and handling sensitive information Proficient in Microsoft Office (Word, Excel, Outlook) Dependable, professional, and solution-oriented Interested in Applying? If you enjoy supporting a growing business and want a role that blends administrative responsibility with creative work, we'd love to hear from you. Apply today and become part of the Screenplay team. Job Posted by ApplicantPro

Join our team at Wasatch Behavioral Health as a Part-Time Care Team Assistant (Receptionist) and become the welcoming face of American Fork Family Clinic in American Fork, UT! This is an amazing opportunity to make a real impact while being the friendly, welcoming face that supports clients and families seeking mental health services. With a competitive wage of $16.49-$20.90/hour, this role offers both stability and meaningful work in a supportive environment. Schedule: Monday-Thursday (days are varied), Varied Hours Compensation: $16.49-$20.90 DOE About Us: Wasatch Behavioral Health Wasatch Behavioral Health is a local government agency dedicated to providing compassionate, accessible mental health and substance-use services. We value collaboration, innovation, empathy, and creating a workplace where both clients and employees can thrive. What You'll Do as a Care Team Assistant Greet clients and provide exceptional customer service Manage incoming calls and direct them appropriately Make preliminary assessments for urgency and service needs Schedule appointments and process payments Respond to billing questions and assist with authorizations Prepare, update, and maintain client charts and records Act as a liaison between clients, clinicians, and insurance partners Qualifications High school diploma or GED At least 6 months of clerical or secretarial experience Strong communication skills (verbal + written) Solid computer and multitasking skills Compassionate, organized, and detail-oriented Spanish speakers may qualify for a wage increase Apply Today Ready to make a real impact? Submit your application today and take the next step toward a career that truly changes lives. We're excited to meet you and cheer you on as you grow with our team!

Job DescriptionJob Title: Office Manager & HR AdministratorLocation: Sandy, UT (Onsite) Department: People OperationsReports To: Director of HR Position Overview:The Office Manager & HR Administrator plays a key role in maintaining an efficient, positive, and well-organized office environment at 401GO. This position also serves as our front desk receptionist, greeting visitors, supporting employees onsite, and ensuring a smooth flow of office operations. The ideal candidate is proactive, detail-oriented, welcoming, and thrives in a fast-paced startup environment. What You'll Be Doing: Front Desk & Reception (20%) Serve as the first point of contact for visitors, guests, and vendors. Manage the front desk area, ensuring it remains clean, organized, and professional. Greet new hires on their first day and assist with check-in and office orientation. Office Management (50%) Oversee day-to-day office operations to maintain a productive work environment. Manage office supplies, food inventory, equipment, vendor relationships, and maintenance requests. Coordinate mail and package receipt, distribution, and shipping. Assist in planning company events, onsite meetings, and culture initiatives. Act as the onsite contact for facilities, IT coordination, and building management. Prepare workstations, welcome materials, and logistics for new hires. Provide general administrative support to leadership and other departments as needed. HR Administration (30%) Support the People Operations team with onboarding and offboarding processes. Maintain employee data and documentation in the HRIS (Eddy). Assist with benefits administration, including enrollments and employee questions. Help coordinate new-hire orientation, training logistics, and compliance tasks. Support recruiting efforts by posting jobs, scheduling interviews, and communicating with candidates. Assist with employee engagement projects, culture programs, and HR communications. What You Bring: 2+ years of experience in office management, reception, administrative support, or HR coordination (startup experience a plus). Exceptional communication and interpersonal skills-warm, welcoming, and professional. Strong organizational skills with the ability to manage multiple priorities simultaneously. High proficiency in Google Workspace; experience with HRIS systems preferred. Discretion and respect for confidentiality. Friendly, proactive, and solution-oriented mindset. Ability to work onsite full-time at our Sandy office. Job Type: Full-time Location: Sandy, UT, United States Why 401GO?At 401GO, we're not just changing retirement-we're reinventing it. As a fast-growing fintech start-up, we've built the world's most advanced, fully automated retirement platform to help hard-working Americans take control of their future. Here, innovation moves fast, ideas matter, and your work makes a real impact. You'll enjoy a collaborative and supportive environment where great people do their best work together, backed by competitive compensation, excellent benefits, and plenty of opportunities for professional growth. If you're ready to challenge the status quo and be part of something big, 401GO is the place to grow your career. What We Offer A standout 401(k) plan (naturally!). Generous stock options-share in our growth and success. Flexible work environment-choose where you're most productive. Excellent benefits, including medical, dental, and vision. Flexible hours-because great work doesn't always happen 9-5. Plenty of PTO-we value work-life balance. A fully stocked kitchen when you're in the office. At 401GO, we invest in our people just as much as we invest in helping Americans secure their financial future.We are proud to be an Equal Opportunity Employer. We support a working environment that provides qualified employees and applicants with equal employment opportunity on a non-discriminatory basis without regard to race, color, creed, age, religion, gender (including pregnancy, gender identification and/or gender nonconformity) sexual orientation, marital status, national origin, ancestry, ethnicity, genetic information, physical or mental disability, citizenship, past, current or prospective service in the uniformed services or any other basis prohibited by federal, state, or local law. E04JI800lnui4087wm7

Job Title: Office Manager & HR Administrator Department: People Operations Reports To: Director of HR The Office Manager & HR Administrator plays a key role in maintaining an efficient, positive, and well-organized office environment at 401GO. This position also serves as our front desk receptionist, greeting visitors, supporting employees onsite, and ensuring a smooth flow of office operations. The ideal candidate is proactive, detail-oriented, welcoming, and thrives in a fast-paced startup environment. What You'll Be Doing: Front Desk & Reception (20%) * Serve as the first point of contact for visitors, guests, and vendors. * Manage the front desk area, ensuring it remains clean, organized, and professional. * Greet new hires on their first day and assist with check-in and office orientation. Office Management (50%) * Oversee day-to-day office operations to maintain a productive work environment. * Manage office supplies, food inventory, equipment, vendor relationships, and maintenance requests. * Coordinate mail and package receipt, distribution, and shipping. * Assist in planning company events, onsite meetings, and culture initiatives. * Act as the onsite contact for facilities, IT coordination, and building management. * Prepare workstations, welcome materials, and logistics for new hires. * Provide general administrative support to leadership and other departments as needed. HR Administration (30%) * Support the People Operations team with onboarding and offboarding processes. * Maintain employee data and documentation in the HRIS (Eddy). * Assist with benefits administration, including enrollments and employee questions. * Help coordinate new-hire orientation, training logistics, and compliance tasks. * Support recruiting efforts by posting jobs, scheduling interviews, and communicating with candidates. * Assist with employee engagement projects, culture programs, and HR communications. What You Bring: * 2+ years of experience in office management, reception, administrative support, or HR coordination (startup experience a plus). * Exceptional communication and interpersonal skills-warm, welcoming, and professional. * Strong organizational skills with the ability to manage multiple priorities simultaneously. * High proficiency in Google Workspace; experience with HRIS systems preferred. * Discretion and respect for confidentiality. * Friendly, proactive, and solution-oriented mindset. * Ability to work onsite full-time at our Sandy office. Job Type: Full-time Location: Sandy, UT, United States Why 401GO? At 401GO, we're not just changing retirement-we're reinventing it. As a fast-growing fintech start-up, we've built the world's most advanced, fully automated retirement platform to help hard-working Americans take control of their future. Here, innovation moves fast, ideas matter, and your work makes a real impact. You'll enjoy a collaborative and supportive environment where great people do their best work together, backed by competitive compensation, excellent benefits, and plenty of opportunities for professional growth. If you're ready to challenge the status quo and be part of something big, 401GO is the place to grow your career. What We Offer * A standout 401(k) plan (naturally!). * Generous stock options-share in our growth and success. * Flexible work environment-choose where you're most productive. * Excellent benefits, including medical, dental, and vision. * Flexible hours-because great work doesn't always happen 9-5. * Plenty of PTO-we value work-life balance. * A fully stocked kitchen when you're in the office. At 401GO, we invest in our people just as much as we invest in helping Americans secure their financial future. We are proud to be an Equal Opportunity Employer. We support a working environment that provides qualified employees and applicants with equal employment opportunity on a non-discriminatory basis without regard to race, color, creed, age, religion, gender (including pregnancy, gender identification and/or gender nonconformity) sexual orientation, marital status, national origin, ancestry, ethnicity, genetic information, physical or mental disability, citizenship, past, current or prospective service in the uniformed services or any other basis prohibited by federal, state, or local law.

Job DescriptionWe are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.Key Responsibilities Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed. Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings. Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas. Coordinate and order food for weekly company team meetings and customer visits. Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting). Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization. Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation). Required Strong organizational skills, attention to detail, and a professional demeanor. Excellent verbal and written communication skills. Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly. Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment. Associates or Bachelors degree desired; some college coursework or administrative experience is a plus. Reliable, punctual, and eager to learn and contribute in a small-team setting. Strongly Preferred Interest in education, training, multimedia, or project coordination. Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives). Experience in customer-facing or administrative roles. Eligibility U.S. citizenship required. Must pass background check and drug test. Able to work in-person in our Draper, UT office. Work Location All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate. Veterans and Military Families We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”. Compensation & Perks Competitive salary aligned with market rates and expertise (Range: $35K-$50K). 15 days PTO + 10 paid holidays. 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff - no traditional plans, more take-home pay. Incentive bonus for overtime hours, even for salaried roles. Flexible scheduling: Core hours 9am-3pm, with adjustable start/end times to accommodate life-bank extra hours for shorter days without using PTO. Company break room stocked with free drinks and snacks. About Us Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences. Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments. We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office. This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionDescription: Red Rock Orthodontics is seeking a dedicated and experienced Office Manager to lead our administrative team and support our mission of creating beautiful, confident smiles for patients in the Payson and Spanish Fork communities. Known for our patient-centered care, advanced treatment options (like braces, clear aligners, Damon systems, and more), and welcoming environment, we're looking for a natural leader who is organized, people-oriented, and passionate about driving operational excellence. Website: Red Rock Ortho! Why Join Us? Well-respected family orthodontic practice serving Payson and Spanish Fork, UT with a focus on personalized care and outstanding results. Supportive, collaborative team culture with a strong commitment to patient satisfaction. Modern practice offering advanced orthodontic treatment options and technology. Opportunity to lead, mentor, and make a meaningful impact on practice success. Experience & Key Responsibilities: Oversee day-to-day office operations, ensuring smooth workflow across front desk, scheduling, billing, and administrative teams. Lead, train, and support administrative staff to foster a positive, efficient work environment. Manage patient communication processes, including scheduling, follow-ups, phone inquiries, and overall patient experience. Monitor and optimize office systems and procedures to improve efficiency and service quality. Serve as a primary point of contact for patients with billing questions, insurance coordination, and financial arrangements. Collaborate with clinical leadership to ensure seamless patient flow and alignment of administrative and clinical priorities. Maintain compliance with office policies, HIPAA regulations, and practice standards. Comprehensive Benefits Package: Medical, Dental, Vision, and 401(k) Paid holidays Paid time off Requirements: Proven experience in dental or orthodontic office management or similarly complex clinical setting. Strong leadership, organizational, and problem-solving skills. Excellent communication and interpersonal skills, with a patient-first approach. Experience with dental/orthodontic practice management software and common office tools. Knowledge of orthodontic insurance processes and patient billing preferred. Ability to multitask and thrive in a fast-paced practice environment. Team members are expected to uphold the culture outlined in the SDB Handbook, with a focus on our core values and any additional responsibilities as defined Join our team and be part of a practice dedicated to orthodontic excellence and exceptional patient experiences. If you're a proactive leader with a passion for helping patients and staff succeed, we'd love to hear from you!

Benefits: * Competitive salary * Paid time off * Training & development Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits: * No experience is required, but 1-3 years of experience is preferred. * Paid training. * Full-time * Annual company convention (determined by the owner and local structure goals) * Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company). Office Manager Responsibilities: Customer Management * Develop trust with customers by living our Core Values all day and every day. * Creating raving fans by providing extra-mile service * As soon as possible, convert leads to appointments by scheduling appointments for the sales team. * Follow up on open proposals as needed. * Keep the showroom and office organized and presentable. * Assist in the development, management & delivery of local marketing tactics. * Resolve customer conflicts. Marketing * Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. * Strengthen emotional connections with customers and the community by engaging in the community and making it fun! * Support and participate in home shows. * Support and implement local marketing efforts as needed. Operations (Production) * Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. * Order all products needed for jobs accurately and follow up on delivery. * Schedule the job to meet the schedule of customer and installers. * Communicate with installers and customers on start dates and times. * Update the customer with ongoing details of installation and job progress. * Discuss and obtain written permission for any changes in contracted work. * Confirm scope of work and compensation with installers prior to start of job. * Update Salesforce/production board daily with status of job and upcoming schedule. Financials * As a job is landed and produced, complete the job costing form with the pertinent details. * Accurately update QuickBooks daily for all income and expenses. * Track, prepare, and manage timely payment of business-related expenses. Continuous Improvement * Attend weekly meetings with the owner at scheduled times. * Submit the GS&R Prep form weekly via email. * Work weekly and monthly to meet goals. * Be available to attend training seminars at the owner's discretion. * Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: * Excellent customer service skills * Strong communication skills, particularly over the phone. * Organized, detail-oriented, and able to multi-task. * Experienced in bookkeeping using QuickBooks is a plus. * Able to work independently without supervision. Apply today!

Trove Brands is a privately-held house of brands including BlenderBottle , Owala™, and Whiskware™. Our patented and best-selling products are designed to simplify and improve everyday life with leading-edge innovation, incomparable quality, and aspirational style. A career at Trove Brands is not about punching the clock. It's about embracing exciting and fast-paced opportunities that sharpen your skills, drive innovation, and play an integral role in growing our global reach. Your work will not only impact the company, it will impact the lives of millions of people around the world. When you step up to a career at Trove, you step up to cutting-edge excellence. You sign up for bold action and invigorating synergy. You agree to face-and break through-new challenges every single day. Job Description The Marketing Administrative Assistant will directly support the CMO and assist in day-to-day tasks across the marketing department. This role responsibilities will include a wide range of areas, including: Manage Outlook calendar for CMO including scheduling appointments with internal and external contacts. Maintain a high degree of confidentiality, discretion, and tact. Perform administrative tasks to support the team, including expense reports, administrative filing, department communication, arranging for printing and marketing material production/pickup, sending product samples, and running errands as needed. Assist in meeting preparation, including agendas and building PowerPoint presentations. Assist in document creation for company executives (Microsoft Word, Excel, and PowerPoint) Conduct research, compile reports, and present data to a variety of audiences. Participate as a member of the Company events committee by helping set up and take down company events. Work collaboratively with other members of the marketing team to ensure an effective environment. Qualifications We seek team members who are adept at contributing their expertise to a collaborative work environment. For this role, we're looking for someone with the following skills and experience: Strong communication and interpersonal skills (written and verbal) with both internal and external stakeholders. Strong organization and time-management skills. Proven ability to prioritize and manage multiple complex projects and deadlines at once, including holding others accountable to deadlines. Strong analytical and problem-solving skills. Proactively works to solve problems independently with little to no direction. Self-motivated. Always looking for opportunities to grow individually and improve our department's ways of working. Energized by working in a fast-paced, engaging environment Additional Information Our culture is passionate, entrepreneurial, and energetic. We value innovation through collaboration. And while we work smart and hard, we also connect and celebrate with equal gusto. We host team-building activities, athletic events, and seasonal celebrations to foster community and reward accomplishments. Bottom line? You'll love it here. Among the many benefits our team members enjoy are: Comprehensive medical, dental, and vision care 401k package with employer matching Paid Time Off Maternity/Paternity leave Full indoor basketball/volleyball court Fully equipped fitness center (cardio, weights, functional fitness area, lockers and showers, etc.) Yoga studio Meditation/Nap room And much more! Trove Brands is an equal opportunity employer. Phone calls regarding this position are not accepted.

Who We AreHi! We're Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We're a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team. The OpportunityWe are looking for an organized, positive, and proactive Office Coordinator & Executive Assistant for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs. This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.What You'll Be Doing Office Coordination Greet all visitors and serve as the first point of contact for the office Answer phones and manage incoming mail and packages Maintain a clean, organized, and well stocked office environment Coordinate vendors including cleaning services, suppliers, and building contacts Assist with onboarding tasks such as desk setup and office access Executive Assistant Support Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer Support travel arrangements, meeting preparation, note taking, and follow ups Assist leadership with light research and administrative tasks Project Coordination Support internal project timelines, task tracking, and team communication Help prepare documents, presentations, and meeting materials Collaborate across departments on assigned projects Culture and Events Champion a positive and connected office culture Plan and execute office events, team lunches, social gatherings, and holiday celebrations Coordinate industry related outings and community engagement activities Partner with the People and Culture team on company programs Administrative Support Support expense tracking Order office supplies and equipment Handle general administrative tasks as needed What You'll bring Friendly, professional, and people focused Highly organized with excellent attention to detail Strong multitasker with the ability to prioritize and stay ahead of needs Excellent written and verbal communication skills Proactive problem solver who takes initiative Experience in office coordination or administrative roles preferred Experience supporting executives is an asset Equal OpportunityAt Thinkingbox, we're committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength - it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here. To ApplyThank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we're unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.

Benefits: Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Looking for a self-motivated and dedicated individual to be an office manager for Glass Doctor Auto of Midvale. Experience preferred but not required. SALARY $40,000 - $50,000 a year with bonuses and commissions STATEMENT OF DUTIES Primary Function Is responsible for maintaining the safe, neat, clean, efficient, and professional operation of the office. Specific Duties Building company culture with Glass Doctor core values Working directly with customers Coordinating between installers and customers Scheduling customers for service Resolving concerns and issues Maintaining office organization and cleanliness Training new and existing staff Following procedures and establishing new policies Qualifications Must be self-motivated, energetic and results oriented with a high level of work intensity and a bias for action. Must be able to lead by example. High school graduate. Computer literate and working knowledge of word processing, business software and spreadsheet applications. Personality suitable to communication effectively with customers and fellow employees. Ability to provide technical and training guidance to less experienced employees. Ability to give directions in assisting employees in a non-threatening and nonconfrontational manner. High degree of self-confidence. Driven to provide the highest level of customer service and satisfaction. Ability to listen and follow directions to perform job duties without being argumentative or disruptive. Ability to think in a logical and progressive manner. Ability to effectively manage a variety of situations on a day-to-day basis. Ability to write effective business correspondence. Good communication and interpersonal skills which are particularly well suited to working with a variety of situations and employees. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Accustomed to working in fast moving environments requiring timely attention to details as well as unpredictable and changing conditions. Proven track record as a team member and effective communicator. Professional appearance and personality. Good organizational and time management skills to insure scheduled deadlines are met. Compensación: $40,000.00 - $50,000.00 per year Around here, we're not just glass experts. We're skilled craftsmen. Makers. Doers. Problem solvers. We're helping our customers make their cars as safe as possible. Come join a brand rich in tradition, big on collaboration and learning. A place where your ideas and expertise are valued above all. After all, without your vision, our customers couldn't achieve their own. Notice Synergistic International LLC is the franchisor of the Glass Doctor franchised system. Each Glass Doctor franchised location is independently-owned and operated by an independent franchisee performing services. As a service to its independent franchisees, Synergistic International LLC lists employment opportunities available throughout the franchised network so those employment opportunities may be conveniently found by interested parties at one central location for brand management purposes only. Synergistic International LLC is NOT the employer seeking help. The only employer is the independent franchisee who has listed its available positions on this website. *Acknowledgement I acknowledge that each independent Glass Doctor franchisee hires and determines the terms and conditions of employment for its own employees. Any employment benefits, compensation and employment practices vary by location. Neither Synergistic International LLC (“Franchisor”) nor its affiliates have the power to: (1) hire, fire or modify the employment condition of franchisee's employees; (2) supervise and control franchisee's employee work schedule or conditions of employment; (3) determine the rate and method of payment; or (4) accept, review or maintain franchisee employment records. Synergistic International LLC is NOT the employer and/or joint employer for: (i) any of the job opportunities listed on this website; (ii) any of the independent franchisees; and, (iii) any of the employees of the independent franchisees.

Temp To Full-Time Office Manager Schedule: Monday-Thursday | 32 hours/week Pay: $21-$24/hour, based on experience We are seeking a reliable and detail-oriented Office Manager to support daily administrative and accounting operations. This role requires strong communication skills, customer interaction, and solid computer proficiency, including QuickBooks. Key Responsibilities Email customers and respond to inquiries Answer and manage incoming phone calls Process customer purchase orders and prepare quotes Create and send invoices Handle accounts payable Maintain organized filing systems (digital and physical) Perform general office and administrative support tasks Qualifications Previous office or administrative experience preferred Strong computer skills; QuickBooks experience required Excellent communication and organizational skills Attention to detail and ability to multitask 21.00

🏢 Clinic: Arcadia Counseling 🕒 Job Type: Full-Time | On-Site | Monday-Friday About Us Arcadia Counseling is an expanding outpatient behavioral health practice with clinics in Sandy, Lehi, and Lindon. We provide individual, couples, and family counseling for a wide range of issues including depression, anxiety, trauma, suicidal ideation, and relationship challenges. Our mission is to foster a warm, supportive environment for both our clients and our team. As we continue to grow, we are seeking a dependable, organized, and compassionate Office Manager to oversee the daily operations and performance of our Lehi clinic. Position Summary The Office Manager is a key member of our administrative leadership team. This role manages the front desk and administrative staff, supports approximately 25 clinicians, and ensures smooth day-to-day operations. The Office Manager works closely with the Practice Manager and Clinical Directors to support both staff and clients. Strong proficiency in Microsoft Office and/or Google Workspace is critical for success in this role-from managing schedules, documents, and reports to maintaining efficient workflows across the team. Key Responsibilities Staff Leadership & Training Interview, hire, train, and support office staff Train new hires to ensure operational policies and procedures are followed Manage performance of administrative staff (5-10 team members), including coaching, improvement plans, and termination when necessary Coordinate front desk work schedules and approve time-off requests Provide direct support at the front desk when needed Hold staff compassionately accountable to performance expectations Clinic Operations & Administration Manage front-desk operations including calls, emails, and client check-in/out Support a team of ~25 clinicians with scheduling, communication, and operational needs Oversee billing, collections, and insurance verification processes Maintain accurate and confidential client records in compliance with HIPAA Ensure office cleanliness, organization, and professional presentation Monitor office supplies and facility maintenance Provide timely responses to concerns raised by clients and employees Ensure staff compliance with company policies and procedures Generate, format, and distribute monthly operational and performance reports using Microsoft Office or Google Workspace Report clinic updates and performance back to upper management Process, Marketing & Technical Support Collaborate with the Practice Manager on workflow improvements and process efficiency Execute clinic marketing activities such as posting updates, maintaining social media, and coordinating community outreach Provide basic technical support and coordination with IT vendors Qualifications High proficiency in Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides, Outlook/Gmail, Drive/SharePoint) 2+ years proven work experience as a leader in a mental health or healthcare environment Experience managing direct reports and leading teams Strong knowledge of EHR systems (e.g., SimplePractice, TherapyNotes) Familiarity with insurance billing and credentialing processes Excellent organizational and multitasking skills Compassionate, professional demeanor with strong interpersonal skills Understanding of HIPAA and confidentiality practices Bachelor's degree in Business, Healthcare Administration, or related field preferred, but not required What We Offer 💰 Pay: $50,000 - $60,000 per year (based on experience) 401(k) + 401(k) matching Health, dental, and vision insurance options Paid time off and holidays Professional development assistance A supportive, mission-driven work environment

Qualifications Admin and Marketing Assistant Additional Information Stuff We Offer Industry competitive salary based on education, capability, and experience. Comprehensive Health Insurance Prescription Coverage Dental Coverage Vision Coverage Short-Term Disability 401K Retirement Plan Paid Time Off Paid Training and Certification Testing What You Should Know About Us An organization's business model means everything; to Crossroads it means sound decisions, satisfied customers, and long-term revenue. Our business model is designed to anchor a sound foundation of job security, customer loyalty, and sound practices in areas of core competency. For our team members, it means a solid foundation for personal and professional growth and job security. Steady double digit growth during the recent economic downturn Above average performance review wage Increases Teams of seriously awesome people Seriously awesome work atmosphere Crossroads Technologies, Inc. is a leading provider of Consulting, IT Management, Outsourcing, Integration, and Hosting services to a vast cross-section of Industries throughout the United States. Crossroads has been a staple in technology services since 1996. We are a customer centric organization with focus on building and maintaining relationships with customers and delivering the highest level of customer service to our clients. Be part of professional team in a laid back, relaxed, business atmosphere. Bring together unique skill sets that drive innovation and promote customer satisfaction. We are a place to call home, where you can utilize your unique skill sets in an environment where forward thinking ideas are encouraged and put into motion to positively impact relationships. You can settle in with an organization that has a proven track record for sound business decisions and solid business foundations since 1996. You can contribute to an environment that promotes personal and professional growth as well as rewards hard work and continued success

Job Description Office Manager - Gillette Heating and Air Job Type: Full-Time Compensation: $25.00 to $30.00 per hour, depending on experience Join the Award-Winning Team at Gillette Heating and Air! Are you an experienced Office Manager looking to take the next step in your career? Gillette Heating and Air, a 7-time Carrier President's Award winner and Utah's most trusted HVAC company-is growing and looking for a dynamic leader to oversee daily office operations and support our high-performing team. Why Work With Gillette? 7x Carrier President's Award Winner - Utah's only HVAC company with this distinction Hundreds of 5-Star Reviews - A reputation built on integrity and top-quality service Career Growth - We offer training, certification support, and a clear path to advancement Team Culture - Enjoy monthly breakfasts, quarterly events, holiday celebrations, and more Benefits & Perks: Health, dental, and vision insurance 401(k) with company match Paid time off + 6 paid holidays Employee of the Month recognition with bonus PTO What You'll Do: As Office Manager, you'll play a critical role in our operations-ensuring smooth scheduling, supporting both field and office teams, and delivering an exceptional customer experience. Key Responsibilities: Manage day-to-day office operations and staff scheduling Oversee customer communication from initial contact through project completion Lead and develop a small administrative team, creating a positive and efficient work environment Track job progress, invoicing, and performance metrics-experience with ServiceTitan is a major plus Maintain accurate digital and physical record-keeping systems Coordinate with technicians, vendors, and subcontractors to support field operations Qualifications: 4+ years of customer service experience 2+ years in a supervisory or management role Strong organizational and leadership skills Excellent written and verbal communication abilities Experience with ServiceTitan is highly preferred Proficient in Microsoft Office Suite (Word, Excel, Outlook) Ready to join a company where your leadership makes a difference? Apply today and help us continue to deliver the exceptional service Gillette Heating and Air is known for!

Job DescriptionExperienced MedSpa Office Manager Type: Full-TimeCompensation: $70,000 - $90,000 Annual Salary + Performance Bonus About Epiphany ClinicEpiphany Clinic - Hormones & Aesthetics is a premier, rapidly growing medical spa dedicated to helping our clients achieve their aesthetic and wellness goals in a luxurious, safe, and welcoming environment. We pride ourselves on offering cutting-edge treatments delivered by a passionate team. Our culture is built on being deeply committed to providing an exceptional client experience and incredible results. We are looking for an experienced leader to ensure our operations run smoothly, allowing our practitioners to focus on what they do best. The Opportunity: Your EpiphanyWe are seeking an experienced, dynamic, and culture-focused Office Manager to be the operational heart of Epiphany Clinic. You will report directly to the Medical Director/Owner and be the frontline leader for our team. The immediate focus will be on continuing to grow the clinic at a consistent rate by optimizing scheduling, inventory, and team performance. Key ResponsibilitiesTeam Leadership & Culture Lead, mentor, and motivate the administrative and support staff, fostering a friendly, fun, and client-focused work environment. Manage staff performance, conduct regular meetings, and contribute to hiring/onboarding processes. Ensure the team operates efficiently, collaboratively, and in alignment with the clinic's high service standards. Operations & Administration Manage the daily operational flow, ensuring efficiency and a seamless client journey from booking to checkout. Oversee and manage the clinic's master scheduling for both staff and services. Manage all inventory, including tracking, ordering, and receiving professional supplies, retail products, and office materials. Plan and execute in-clinic events, open houses, and VIP nights to drive foot traffic and client retention. Maintain online reputation management by actively encouraging online reviews and managing responses. Primary administrator for the EMR Software (AestheticRecord) Financial & Compliance Oversee daily financial reconciliation, processing client transactions, and retail sales tracking. Assist with payroll preparation and tracking staff time-off/leave requests. Ensure the clinic remains compliant with all local, state, and federal regulations, including OSHA and HIPAA. Compensation & Benefits Annual Salary$70,000 - $90,000 (Based on experience). Performance BonusBonuses based on Quarterly Clinic Growth ScheduleFull-Time, Monday - Friday Required Skills & Qualifications Experience is Required: Minimum of 3+ years of experience in a Medical Spa, Dermatology, or Plastic Surgery setting. Proven Leadership: Minimum of 2+ years of management or supervisory experience in a MedSpa or related field. Tech Proficiency: Experience with EMRs (AestheticRecord preferred) Exceptional organizational skills and a meticulous attention to detail regarding inventory and scheduling. Proven ability to lead, delegate, and manage a small team effectively. The Ideal Candidate Will Be... (The Epiphany Culture Fit) A natural leader who is comfortable leading from the front, setting a friendly and fun tone for the clinic. Someone who thrives in a fast-paced, growth-oriented environment. Proactive, resourceful, and a quick problem-solver who enjoys implementing streamlined processes. Deeply familiar with MedSpa terminology, services (injectables, laser, skincare), and retail products. If you are a seasoned MedSpa manager who is passionate about both operational excellence and fostering a positive team culture, we invite you to apply! E04JI802iv6b408i9ad