Office manager/administrative assistant jobs in Southaven, MS - 46 jobs

Job Description Office Manager - Hospice Job Type: Full-Time | Hourly About Us At Legacy Hospice, we're committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day. What You'll Do As the Office Manager, you will serve as the hub of our hospice branch operations-supporting administrative tasks, managing clinical records, coordinating supply orders, and assisting with payroll and billing functions. Maintain accurate and up-to-date patient records in compliance with regulatory guidelines Manage phone calls, scheduling updates, and interoffice communications Order, track, and maintain medical and office supplies Support clinical staff with documentation needs and data entry Coordinate invoices, billing, and payroll communication with the corporate office Assist with internal audits and compliance tasks Track patient admissions, discharges, and recertification dates Participate in team meetings, trainings, and community outreach events Qualifications High school diploma or equivalent required (Associate's degree preferred) Minimum 2 years of experience in an administrative role, preferably in a healthcare or hospice setting Proficient in Microsoft Office and general office technology (phones, printers, tablets, etc.) Familiarity with healthcare billing, EMRs, or clinical documentation systems a plus Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to handle confidential information professionally Valid driver's license, auto insurance, and reliable transportation Please note: Legacy Hospice is a drug-free workplace. Pre-employment drug screening is required, including testing for marijuana. What We Offer Mission-driven culture focused on patient dignity and compassionate care Competitive pay and benefits Supportive team environment Opportunities for professional growth and development Competitive hourly wage and mileage reimbursement where applicable Apply today to help make a meaningful impact behind the scenes of patient care.

Goal: Assist the Business Office Manager in the running the financial functions in a long term care facility. Assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and processes of accounts payable. Strong knowledge with coding: ICD-9, HCPC's, CMS-1500 and UB-04 forms used in billing. Work with or support Business Office Manager and consultants in planning all aspects of Business Office functions Will support the Business Office Manager in collections of outstanding balances billed and due which includes AHCCCS, Medicare, commercial Insurance and Private Party Payment. Assist with end of month packet procedures such as: charge journals, cash receipts including RAs, bank reconciliation, preparation of Resident Trust Fund Accounts for closing and allocation of interest to the proper accounts. Qualifications: Must have experience in AHCCCS cliam submission including AHCCCS contracted health plans. Must have experience in Medicare and Medicare Advantage Health Plan billing. Experience in long term care a plus

Job DescriptionDescription: OFFICE MANAGER | Desoto Healthcare Southaven, Mississippi Continuum Rehab Therapy is seeking an individual with medical office experience to join our therapy TEAM in the role of Rehab Coordinator at a skilled nursing facility in Southaven, Mississippi. Strong computer skills are a must. Basic Function The position provides clerical support for the Director of Rehabilitation and the Rehabilitation team at a local skilled nursing facility. The position has regular contact with staff members, patients, patients' families, physicians, nurses, and other staff as appropriate. About Our Company Continuum Rehab Therapy, LLC is a progressive, leading-edge rehab therapy company serving multiple states. There's a reason rehab is part of our name - it's the core of everything we do for our residents. For more information about this position, contact Lauren Berry (**********************) Be sure to check out our website, Continuum Rehab Therapy (continuumtherapy.com) Requirements: Experience in a medical office or the medical field Insurance verification experience Strong communication and social skills for interacting with patients and therapists Excellent writing skills are required Organized and good with time management

Office Manager Pay: $16.00 - $22.00 / hour Depending on Experience Caris Healthcare Office Manager provides support the hospice interdisciplinary team through office functions. The hallmarks of this position include maintaining billing, payroll, accounts payable, communication systems, administrative policy and procedures, and data entry. Caris Healthcare's mission is to provide hospice care with grace. Serving patients throughout the Southeast region, we support our team members, patients and their families with compassion, accountability, respect, integrity and service. If you are ready for a rewarding career with a company that offers employees a culture of integrity and excellence, consider joining the Caris Healthcare team. At Caris, you will have a career, not just a job. Our mission driven culture is evident by our current employees and the impact made on patients and families. All Caris team members commit to The Better Way, a list of promises we make to each other and our customers. The Better Way commitment is reflected in the benefits we provide. Benefits include: * Competitive Salary * Bonus Eligibility * Eligible for benefits within 60 days * Health Benefits (Medical, Dental, Vision); health spending account * Paid Time Off/Holidays * 401 (K) plan with company match * Paid Training * Mileage Reimbursement * Tuition Reimbursement * Flexible Scheduling * Career Advancement Opportunities Responsibilities: * Ensures timely and accurate operation of payroll functions and communicates timely with Caris Support Center * Possess knowledge of company personnel policies and benefits * Safeguards and maintains confidentiality of patient and employee records * Maintains an appropriate level of office inventory and clinical forms * Accountable for reconciliation of petty cash/expenses * Maintains various reporting functions and communicates findings to members of the hospice interdisciplinary team * Responsible for multi-line phone system and communicates messages to the appropriate party timely Qualifications: * High school diploma or GED * Excellent communication and interpersonal skills * Knowledgeable of medical terminology * Strong organizational and problem-solving skills * Proficient computer and technology skills If you see yourself a good fit and want to join our team apply today! Caris HealthCare is an affiliate of NHC. EOE

Regional Admins provides support to the Regional Team and office staff. Regional Admins ensures maximum productivity in a safe environment, controls expenses, and remains compliant with company procedures in accordance to AutoZone's expectation. What We're Looking For: High School Diploma or equivalent 2-3 years general administrative / office and customer relations experience Excellent verbal and written communication skills Proficient in Microsoft Word, Power Point, Outlook, and Excel Provides daily administrative support to regional staff Maintains confidentiality in all employee interactions, and in maintaining employee files Screens incoming telephone calls; responds to inquiries and resolves issues requiring attention Screens telephone calls, redirects to HRBP who can quickly and efficiently respond when needed, and takes messages as necessary Screens correspondence, prioritizes mail, and drafts responses as appropriate. Refers more complex issues and/or urgent matters to the appropriate individual, gathers any additional information needed to respond Coordinates and maintains calendars; plans and schedules meetings, conferences, teleconferences, and travel Coordinates events by ensuring that the appropriate software, equipment, meeting space, and other items (pre-meeting documentation, food, supplies, etc.) are available Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports. Handles travel expense reporting for regional staff Generates reports and coordinates preparation of reports by collecting, analyzing and compiling information Organizes payment of invoices Resolves administrative problems by collecting information, analyzing data, and identifying solutions. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Assumes responsibility for maintenance of office equipment, including computers, copy machines and fax machines Maintains files and office equipment Contributes to the upkeep and cleanliness of the regional office

Requirements 1. Must be 18 years of age or older 2. Valid Driver's license or state ID 3. Successful completion of a drug screen 4. Background results within company standards (i.e. no assault, bodily harm, possession of weapons or drug charge) 5. Minimum of a High School Diploma. Have obtained an undergraduate or graduate degree in related field. LPN or Bachelor's Degree preferred. 6. Must have CPR & First aid or must complete MSHN CPR/first aid class within first thirty days of employment. Certification must be repeated every 2 years. 7. Must provide a TB-Skin test result or complete test through MSHN within the first thirty days of employment. Test will be repeated annually. 8. Requires strong computer and Internet research skills, flexibility, and excellent interpersonal skills 9. Excellent oral and written communication skills. 10. At least 2 years office experience preferred.

Apex Building Company, LLC is seeking a highly organized and proactive bilingual (Spanish/English) Office Manager to oversee the day-to-day administrative operations of our construction business. The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of a construction company's administrative functions. This position serves as the central hub for coordinating office activities, supporting project teams, and maintaining compliance with internal procedures and external regulations. The Office Manager oversees day-to-day administrative tasks including invoice processing, subcontractor coordination, document control, onboarding new hires, employee terminations, and office supply management. They are responsible for maintaining accurate records, managing schedules, and facilitating communication between field crews, vendors, and clients. By streamlining workflows and ensuring timely execution of administrative duties, the Office Manager helps drive project success and uphold the company's standards of professionalism and accountability. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced construction environment. The ideal candidate is proactive, resourceful, and committed to supporting both operational efficiency and team collaboration. Job Responsibilities Administrative Oversight Manage daily office operations such as filing, scheduling, and correspondence Maintain accurate records for employees, projects, vendors, and subcontractors Oversee document control for contracts, insurance certifications and compliance documents Order and manage inventory of office supplies and equipment Coordinate with IT and HR for office support services Maintain a clean, organized, and professional office environment Employee Management Maintain digital and physical records for all employees Assist with onboarding and offboarding employees Assist with E-Verify for new hires Assist managers with completing employee disciplinary forms Invoice Management & Billing Support Prepare and issue accurate invoices for completed work, materials, and subcontractor services, monthly Verify billing details against contract, purchase orders, and work logs Track invoice status and follow up on outstanding payments Identify and resolve discrepancies in billing, payments, or deductions Generate weekly or monthly reports for accounting team Submit invoices to Accounts Payable and enter subcontractor pay applications Track budgets, job costs, and financial documentation to support project managers Assist with lien waivers, change orders, and billing reconciliation Ensure billing practices comply with company policies, client agreements, and legal standards Assist with audits and provide documentation when needed Team Coordination & Communication Support recruitment, onboarding, and training of administrative staff Assist with coordinating production meetings Client & Vendor Communication Respond to billing inquiries from clients, vendors, and internal teams Resolve disputes professionally and escalate issues when necessary Compliance & Safety Maintain compliance with OSHA standards, building codes, and company policies Support internal audits & ensure readiness for external inspections Marketing Plan, coordinate, and execute company parties, events, and other culture building initiatives Qualifications Job Requirements Education and/or Experience High school diploma required Bachelor's degree in business administration of related field preferred Formal training or certification in office administration, accounting, or project coordination is a plus 2+ years of administrative or supervisory experience, ideally in a construction-related field Communication and Interpersonal Skills Strong verbal and written communication skills for client updates, team coordination, and reporting Ability to lead field crews and subcontractors with professionalism and clarity Skilled in conflict resolution and proactive problem solving Ability to foster a professional, efficient and collaborative office environment Technical Proficiency Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Proficient in Google Workspace (Docs, Sheets, Gmail, Calendar, Google Drive) Experience with project management software is a plus Strong understanding of invoicing, pay applications and document control processes is a plus Organizational & Communication Skills Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong written and verbal communication skills for interacting with clients, vendors, and internal teams Ability to manage confidentiality and handle sensitive information with discretion With over 15+ years of substantial growth, increased visibility, and expanding opportunity, Apex Building Company is a highly regarded leader in construction services. We pride ourselves on a company culture rooted in trust, integrity, professionalism, excellence, and we approach every challenge with fairness, good judgement, and common sense. Our team is made up of skilled, dedicated professionals who deliver high quality solutions in insulation, waterproofing, spray fireproofing, spray foam insulation, and restoration services to our customers. If you've got what it takes, we'll provide the rest: - Competitive pay - Use of company tools and equipment provided for your role - Paid Time Off - Paid Holidays - Comprehensive insurance benefits, including Medical, Dental, Vision, and Supplemental coverage - Retirement Benefits - Complete training and industry orientation to help you succeed - Supportive, family-oriented team that values hard work, professionalism, and camaraderie If you're committed, dependable, and looking to join an organization you can be proud of, we'd love to talk to you! Apex Building Company participates in the E-Verify Employment Verification Program and requires all final candidates to successfully complete a criminal background check prior to employment.

Job Description Siskind Susser P.C. is a nationally recognized immigration law firm based in Memphis, Tennessee. The firm has a long history of innovation and a strong commitment to delivering excellent service to a diverse client base. We are seeking a bilingual (English/Spanish), highly organized, and proactive Office Manager to oversee front office operations, manage internal intake processes, and ensure the efficient day-to-day functioning of the Memphis office. The Office Manager is a critical on-site role responsible for managing the firm's front desk presence, internal client intake process, and handling a wide range of administrative and operational responsibilities. While phone reception is handled by a remote, full-time receptionist, this role serves as the primary in-office point of contact for clients, visitors, and staff. This position requires frequent interaction with Spanish-speaking clients and plays an important role in ensuring that prospective clients are welcomed, intake information is handled accurately, and office operations run efficiently. The Office Manager will also support firm culture through coordination of office services, events, and daily logistics, and will perform additional tasks as assigned by the COO. Client Intake & Front Desk Operations Manage and support the firm's internal client intake process, ensuring timely and accurate onboarding of new and existing clients. Communicate fluently in English and Spanish with clients in person, via email, and as needed in coordination with the remote receptionist. Serve as the primary on-site front desk presence, welcoming clients, visitors, and vendors. Coordinate with the remote receptionist and internal teams to ensure seamless intake and scheduling workflows. Ensure intake data and documentation are complete, accurate, and properly routed. Office and Project Management Oversee daily office operations and maintain a professional, organized front office environment. Provide phone coverage when the virtual receptionist is out of office. Manage incoming and outgoing mail and deliveries, including sorting and distribution. Proactively identify opportunities to improve intake processes, front desk operations and office procedures and recommend practical improvements. Monitor and respond to office-related email communications as assigned. Order office supplies and coordinate with vendors and service providers. Report maintenance, vendor, or service issues to designated internal contacts. Provide administrative and logistical support to attorneys and staff as needed. Work closely with the COO to support oprational priorities, workflow efficiencies and ensure consistent execution of office procedures. Perform additional administrative, special projects, operational tasks as assigned by the COO. Catering, Events & Firm Support Coordinate catering and food orders for firm meetings, trainings, and events. Assist with setup and cleanup for meetings, lunches, and firm-sponsored events. Ensure kitchen and common areas remain clean, organized, and stocked. Support firm culture initiatives such as birthday lunches, holiday events, and internal gatherings. Requirements Qualifications & Experience Fluency in both English and Spanish with the ability to communicate professionally in written and verbal formats (required) A minimum of 3+ years of experience in office/project management. Experience in identifying, creating and implementing new processes for office and workflow efficiencies. Demonstrated ability to adapt to new systems and business needs. Experience in a law firm or professional services environment preferred Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills in both languages Proficient with intake systems, databases, and office technology Ability to handle sensitive and confidential information with discretion Dependable, professional, and service-oriented Bachelor's Degree or equivalent work experience required. Desired Attributes Friendly, welcoming demeanor with strong interpersonal and client service skills Cultural sensitivity and experience working with diverse client populations High attention to detail and strong follow-through Ability to manage competing priorities in a fast-paced office environment Proactive, adaptable, and solution-oriented mindset Benefits Competitive Salary Employer Co-Sponsored Health Insurance Voluntary Dental, Vision, and Life Insurance Employer Sponsored Disability Insurance 401(k) PTO

Job Title: Office Manager This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public. Supports team in the process as detailed in work instructions and procedures Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department Respond to inquiries about the organization and provide callers with address, directions, and other information Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel Receive, sort, and route documents, files, incoming mail, packages and records Schedule and maintain responsibility of daily tasks to ensure proper execution Maintaining, scanning, data entry and other clerical duties as needed, such as filing, photocopying, and collating Working with our several departments and disciplines to create and maintain documents and/or company systems Typing, formatting/extracting documents, work packages, organizing folder and completing files Creating PowerPoint presentations, documents, checklist, guidelines, templates and other duties as instructed Expense and/or document reconciliation, submittal, filing and archiving of documents Organizing internal/external meetings, coordinating arrangements and planning of events, meeting, travel, etc. Processing paperwork and performing day-to-day task such as maintaining information Providing information to supervisors, employees and internal/external stakeholders as requested via email, in-person or written documentation Complete job tasks and administrative duties as required by using computer systems, programs and various applications Demonstrate Yates Core Values and Principles Follow Yates Code of Conduct Safety Responsibilities and Expectations Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices Report all incidents, near hits and hazards to management. Required to wear and maintain personal PPE. Advise fellow employees of hazardous situations. Participate in workplace inspections. Comply with statutory requirements, including duty of care. Participate in required and/or assigned training. Provide suggestions to improve Safety. Present a mature approach to working safely. Attend prestart and Safety meetings and contribute. Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations. Other related duties as needed and assigned by the Manager in support of the successful completion of the project. Qualifications: High School Diploma or equivalent A certificate or Diploma in Business Administration is preferred Minimum of one (1) year of experience as a receptionist, administrative assistant, or equivalent customer service-related position Requirements: Enthusiastic and able to represent Yates in external events Experience with multi-line telephone calls Proficient computer skills in Microsoft Office including Excel and Word Experience creating and maintaining organizational charts is a plus Competencies: Ability to multitask and prioritize tasks Excellent time management skills Professional discretion Highly developed written and verbal communication skills. Able to plan, organize and prioritize large volumes of work under tight timeframes effectively Excellent organizational skills and attention to detail. Builds strong relationships to drive the business forward Strong interpersonal and communication skills to enable effective communications with all stakeholders The ability to work constructively in a team environment Physical Demands/Essential Job Functions: This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools/equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as appliable to the position. About Yates Construction Ranked among the top commercial and industrial construction companies in the country by?Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources. Our portfolio includes commercial?and?industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client s business needs and continually look for opportunities to provide additional value to our clients and their projects. Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members. Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements. Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reception Good front-line customer service Distributing mails, letters, memos, and faxes Responsible for answering and directing phone calls Planning meetings, taking minutes Preparing schedule reports Other clerical duties as assigned Provides clerical/administrative support through generating and maintaining forms, reports, and logs via computerized management software; performing weekly inventory; tracking financial transactions. Clerical duties (e.g., filing, keying, faxing), entering data and extracting data from multiple systems. Use of computer applications required (e.g., email, spreadsheets, word processing, and Microsoft Office). The ability to be accurate and focus on attention to details will be critical. • Complies with company policies, procedures, and standards of ethics and integrity. Performs additional duties as assigned. View all jobs at this company

Job DescriptionSalary: $20- $22 To deliver consistent, high-quality patient and customer experience in a fast-paced environmentencompassing retail, lab, and optometric services in order to support the key results of the organization. General Managers meet operational goals by ensuring the following responsibilities are implemented consistently, with an underlying commitment to the organizations values, the patients and customers, office staff, and excellence in execution. This position is responsible for: Fostering an office environment that is focused on consistently delivering exceptional patient/customer service Daily direct over-site of personnel and operations of the office, assigning specific tasks, duties, and schedules Keeping office staff up to date on required skills-based, policy, and procedure training Implementation of organization selling strategies Partnering with Marketing Manager to generate daily, weekly, monthly reports pertaining to sales, insurance, payroll, and staff Daily bank deposits and sending previous days close totals to the Accounting Team Ensuring staff benchmark performance meets or exceeds office goals Scheduling staff in accordance with payroll guidelines set by the Market Manager or upper management Primary point of contact for weekly payroll accuracy of the office staff Technical Skills and Competencies: Excellent verbal and written communication skills Strong leadership, management, and team-building skills Strong analytical and computer skills Sound judgment, problem-solving and decision making Organizational skills Ability to perform all aspects in regard to optical prescriptions, measurements, product knowledge, adjustments, repairs, troubleshooting patient concerns, verify accuracy of orders Comprehension of vision and medical insurance Organizational and Compliance Duties: Support implementation of new technology and equipment Schedule meetings with staff to ensure the organizations policies and procedures are being communicated and adhered to Maintain compliance with the organizations confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA) Monitor processes to ensure compliance with the organizations policies and guidelines Inventory management: optical frames, lab, office supplies Maintaining and creating a safe, clean, organized and inviting environment for both patients/customers and staff by either assigned or assumed responsibilities

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Dental insurance Employee discounts Paid time off Training & development Vision insurance Administrative professionals-- are you looking for a way to turn your customer service background and your engaging personality into a challenging and rewarding sales career? Join our TEAM at Ace Handyman Services! We are a national leader in the home improvement and home repair services industry by designing our business around the needs of our customers. As we continue to grow, we are looking for highly organized and motivated candidates just like you to serve as Office Managers to ensure efficient and smooth daily operations. In this role you will facilitate calls to educate our customers on the types of services & solutions we provide as well as our service model. Additionally, you will be a key component to the management of the daily schedule. Listening to customers and helping them solve their problems is the objective. Matching the right craftsmen with the right customer is key to a successful customer journey. This is a great opportunity for you to grow toward advancement to a leadership role with us, and to apply your skills to a job in which you will face different challenges and solve new problems each and every day. We offer highly competitive compensation and benefits, and the chance to work with a national organization that still maintains the flexibility and tight-knit feel of a locally owned and independently operated franchise. If this sounds like the kind of career move youve been looking to make, and if you meet our qualifications, we want to talk with you. Contact us today! Here is just some of what we have to offer: Competitive pay ranging from $18-$20 per hour Dental and Vision Insurance Vacation Performance bonuses Advancement and growth opportunities Regular pay reviews No Nights, Weekends or Holidays. Paid Holiday Plus more! Responsibilities Responsible for inbound and outbound sales calls. Answer the phone to sell and schedule work while building customer rapport. Educate customers on our services, capabilities, rates and availability. Respond to leads in a timely manner. Responsible for clear and efficient project communication with the customer and the field. Receive and solve customer issues and perform customer follow-up calls. Daily project oversight includes monitoring job status, work in progress and follow up. Administer, organize, and schedule projects in ServiceTitan. Confirm job will be ready to execute when the craftsman arrives. Create preliminary estimates using estimating software. Maintain detailed notes and follow up with customers. Document all calls and activities. Make proactive decisions to improve and ensure efficient workflow and smooth running of the business. Handle a variety of administrative duties. Requirements Have an understanding of the full Microsoft Office Suite understanding CRM's a plus. Excellent time management and decision-making skills. Great communication skills verbal and written, critical thinking, problem solving, and multi-tasking skills. Have a desire to help people and deliver exceptional customer service to our customers and team. Enjoy working in a sales environment. Must be a team player and have a positive, pro-active attitude. Ability to work independently. Ability to pass a background check. Qualifications 3 years experience in customer service and sales (comfortable in a sales environment) ServiceTitan Software experience is a big plus but not required, we will train you for success. Previous experience working in a home remodeling/repair services industry but again not required. Previous experience using estimating software a plus but not a deal breaker. Outgoing personality a must. Build fun and rewarding career with an industry leader! Apply now!

Job Description Milestone LLC is looking for a dedicated and experienced Office Manager to join our administrative team. In this leadership role, you will be responsible for overseeing the daily operations of our office, ensuring efficiency and effectiveness in all administrative processes. Your key responsibilities will include managing office staff, maintaining office supplies and equipment, coordinating schedules and appointments, and serving as the primary point of contact for internal and external communications. You will also implement policies and procedures to enhance productivity and improve workflows. As the Office Manager, you will play a crucial role in supporting our clinical teams and ensuring that our clients receive the best possible care. You will be involved in budgeting and financial management, handling billing and invoicing, and conducting performance evaluations for administrative staff. If you are a proactive leader with excellent organizational skills and a passion for supporting mental health services, we invite you to apply and contribute to the mission of Milestone LLC. Requirements Experience in office management or a similar role. Strong leadership and team management skills. Excellent organizational and multitasking abilities with attention to detail. Experience in office software applications, including Microsoft Office Suite. Strong communication and interpersonal skills to effectively interact with staff and clients. Experience with financial management, including budgeting and invoicing. Ability to develop and implement efficient office procedures and policies. Knowledge of confidentiality regulations and adherence to ethical standards. Work closely with Program Manager and owners in the audit of billing activity. Manage the day-to-day financial/support operations of respective locations. Submit weekly billing claims to DMAS Monitor month-end process, ensuring all claims are cleared, unbilled services are tracked and resubmitted, if possible. Submit payroll on a bi-weekly basis Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability Training & Development

This is a full-time position located in the Operations Department at The Guest House at Graceland with variable/flexible working hours to include weekends, holidays and overtime as required. Benefits will be offered after successful completion of a sixty (60) day introductory period. This is a promotional opportunity and is an internal/external recruitment. RESPONSIBILITIES: Under the general direction of the Front Office Manager: Assist the Front Office Manager with assigning tasks and department shift coverage as needed. Field complaints and address guest concerns Answer phone inquiries, direct calls and provide information. Oversee and supervise PBX, Front Desk, Guest Services, and Bell Person staff. Address complaints and requests with quality customer service skills Train new employees. Monitor front desk and ensure that employees comply with all security procedures for guests and visitors. Create, organize, and maintain schedules for all employees in the department. Ensure front desk is always covered. Perform bookkeeping, reservations, and clerical duties. .Fill in for night auditor and other front desk positions as needed Other duties as assigned. REQUIRED SKILLS, KNOWLEDGE AND ABILITIES: Excellent communication and interpersonal skills are essential including but not limited to written, verbal both in person and over the telephone; proficiency in Microsoft Office Suite required; ability to prioritize and work with minimum supervision; ability to maintain accuracy, quality and effectiveness under pressure and with competing deadlines, numerous interruptions and conflicting demands; knowledge of the city of Memphis and local and regional attractions helpful; organizational skills to prioritize and complete a wide variety of tasks in a timely manner; capability to exercise tact and diplomacy during discussions with individuals who may be irate or upset; ability to perceive and deal with sensitive issues and maintain confidentiality; ability to deal successfully with a wide range of people; previous guest service/front desk experience required, must have an aptitude for supervisory responsibilities including performance appraisals, assigning tasks, motivating employees and encouraging employee development. PHYSICAL REQUIREMENTS: Ability to speak clearly and distinctly both in person and on the telephone, ability stoop, reach, walk, and stand for long periods of time; ability to lift up to 25 pounds. SPECIAL REQUIRMENTS: A valid driver's license is required; must have hotel operation experience and/or equivalent education in hotel management/business administration; hospitality field or equivalent work-related experience is required; previous supervisory experience is preferred. SPECIAL CONDITIONS: Ability to work weekends and occasional overtime and holidays as needed; ability to maintain confidentiality and objectivity; no smoking in the work area. APPLICATION PROCESS: Please apply online within the Careers section of the Dayforce employee portal. Must be able to pass a background check and pre-employment drug test. We are an equal opportunity employer. This position will remain open until filled.

Job Description Tim Hogan's Flooring in Lakeland, TN is seeking to fulfill Office Manager position. The job of the Office Manager is to provide day-to-day support for the store and its employees. The Office Manager plays an important role in the productivity of the store.This position is crucial for maintaining smooth operational paper and communication flow allowing the management team and sales team to concentrate on customers and sales. Duties Office Manager is responsible for material purchasing and receiving. Attend appropriate company sponsored training sessions to ensure continuous learning and improvement. Order and receive products to maintain an accurate count of inventory. Maintain awareness of operations best practices as part of ongoing discussions with your manager. Reconcile cash, checks, and cash drawers.Prepare bank deposits. Ensure accuracy in accounting for recording, posting, and balancing all customer transactions. Work with manager to plan, identify, and update price changes. Perform general office responsibilities. Requirements Education and Experience: High school diploma, or equivalent, is required. Experience with office management, bookkeeping, or related experience is required. An equivalent combination of education and experience is considered. Mathematical Skills: Understand and effectively communicate numerical data. Calculate figures and amounts such as discounts, interest, commissions, and percentages. Computer Skills: Knowledge of proprietary software system, including accounts payable, accounts receivable, bank transactions, purchase orders, and inventory management. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Nice To Haves Demonstrated proficiency in planning, organization, and communication skills. Manage emotions in order to maintain relationships and generate results. Work effectively in teams while motivating employees. Leverage the synergy of people working together. Display a high level of energy and a positive attitude. Benefits Health Insurance Dental Insurance Vision Insurance Paid Vacation

The Timekeeper/Office Manager will serve as the administrative backbone of a major construction project, ensuring accurate labor tracking, smooth office operations, and consistent communication across field and management teams. This role requires exceptional organizational skills, strong Excel proficiency, and the ability to thrive in a fast‑paced, field‑based environment. This is a full‑time, on‑site position for the duration of the construction project. Key Responsibilities Timekeeping & Payroll Support Maintain daily and weekly timekeeping records for all craft and subcontractor personnel. Verify hours, classifications, cost codes, and approvals prior to payroll submission. Reconcile discrepancies and coordinate with supervisors to resolve issues quickly. Prepare and distribute daily manpower reports and productivity summaries. Office Management Oversee day‑to‑day office operations for the construction site, ensuring a clean, organized, and efficient workspace. Manage document control, including filing, scanning, and distributing drawings, RFIs, submittals, and correspondence. Support onboarding of new site personnel, including badging, orientation paperwork, and roster updates. Coordinate deliveries, maintain office supplies, and manage vendor interactions. Assist project leadership with scheduling, meeting coordination, and administrative tasks. Reporting & Documentation Create and maintain spreadsheets, logs, and trackers using advanced Excel functions (VLOOKUP, pivot tables, formulas, data validation). Prepare weekly and monthly reports for project management and corporate teams. Maintain accurate records for compliance, safety, and audit requirements We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements Qualifications Previous experience as a timekeeper, office manager, or administrative coordinator-preferably in construction or industrial environments. Strong Excel skills with the ability to build and maintain complex spreadsheets. Excellent communication, organization, and problem‑solving abilities. Comfortable working on an active construction site and supporting field operations. Ability to maintain confidentiality and handle sensitive payroll information. Reliable, punctual, and able to work the required 6:00 AM-4:30 PM schedule.

Job DescriptionAbout the Role Ambassador Worldwide Protection Agency, a leading U.S. Government security contractor, is seeking two detail-oriented and organized Administrative Office Assistants to join our team. This is a "true" office support role focused on the essential daily operations of a private protective agency. The successful candidate will be responsible for maintaining office efficiency, managing complex schedules, and ensuring accurate payroll processing. Key Responsibilities: Payroll & Scheduling: Manage employee schedules for a high-volume workforce using Belfry and coordinate with the payroll department via ADP to ensure accurate and timely compensation. Office Administration: Prepare documents, reports, and invoices; manage the ordering of office supplies and maintain organized filing systems. Record Keeping: Gather, review, and maintain sensitive records, including supporting documentation, authorizations, and employee license/certification renewals. Compliance: Ensure company policies and procedures are followed and maintain strict confidentiality regarding all agency business. Operational Support: Conduct research for agency projects and recommend improvements to streamline daily business efficiency. Recruitment Support: Assist in the recruitment process and facilitate the onboarding of new personnel. Requirements: Administrative Expertise: Strong knowledge of office operational procedures and record-keeping practices. Technical Skills: Proficiency in computer applications, specifically spreadsheets (Excel), word processing (Word), calendar management (Outlook), and database software. Software Experience: Experience with Belfry (scheduling) and ADP (payroll) is a significant plus. Analytical Ability: Ability to analyze facts, figures, and processes to provide clear and accurate reports. Communication & Tact: Excellent written and oral communication skills to interact professionally with both clients and agency personnel. Detail-Oriented: A results-oriented mindset with high levels of thoroughness, dependability, and good judgment. Adaptability: The ability to learn and adapt to industry-specific laws, regulations, and evolving company policies. What We Offer: Competitive Pay: Commensurate with experience. Comprehensive Benefits: Access to Paid Time Off (PTO), health, dental, and vision insurance plans, along with eligibility for performance-based bonuses. Professional Growth: Access to ongoing training and development resources within a premier global security agency. Commitment to Diversity: AWPA is an Equal Opportunity Employer. We take pride in our veteran-friendly environment and strongly encourage military veterans and former law enforcement professionals to apply. So that you know, only applicants selected for an interview will be contacted. Thank you for considering Ambassador Worldwide Protection Agency as your next career move. Powered by JazzHR lFLbhQCTbK

Full-time Description OFFICE MANAGER | Desoto Healthcare Southaven, Mississippi Continuum Rehab Therapy is seeking an individual with medical office experience to join our therapy TEAM in the role of Rehab Coordinator at a skilled nursing facility in Southaven, Mississippi. Strong computer skills are a must. Basic Function The position provides clerical support for the Director of Rehabilitation and the Rehabilitation team at a local skilled nursing facility. The position has regular contact with staff members, patients, patients' families, physicians, nurses, and other staff as appropriate. About Our Company Continuum Rehab Therapy, LLC is a progressive, leading-edge rehab therapy company serving multiple states. There's a reason rehab is part of our name - it's the core of everything we do for our residents. For more information about this position, contact Lauren Berry (**********************) Be sure to check out our website, Continuum Rehab Therapy (continuumtherapy.com) Requirements Experience in a medical office or the medical field Insurance verification experience Strong communication and social skills for interacting with patients and therapists Excellent writing skills are required Organized and good with time management

To deliver consistent, high-quality patient and customer experience in a fast-paced environment encompassing retail, lab, and optometric services in order to support the key results of the organization. General Managers meet operational goals by ensuring the following responsibilities are implemented consistently, with an underlying commitment to the organization's values, the patients and customers, office staff, and excellence in execution. This position is responsible for: Fostering an office environment that is focused on consistently delivering exceptional patient/customer service Daily direct over-site of personnel and operations of the office, assigning specific tasks, duties, and schedules Keeping office staff up to date on required skills-based, policy, and procedure training Implementation of organization selling strategies Partnering with Marketing Manager to generate daily, weekly, monthly reports pertaining to sales, insurance, payroll, and staff Daily bank deposits and sending previous day's close totals to the Accounting Team Ensuring staff benchmark performance meets or exceeds office goals Scheduling staff in accordance with payroll guidelines set by the Market Manager or upper management Primary point of contact for weekly payroll accuracy of the office staff Technical Skills and Competencies: Excellent verbal and written communication skills Strong leadership, management, and team-building skills Strong analytical and computer skills Sound judgment, problem-solving and decision making Organizational skills Ability to perform all aspects in regard to optical prescriptions, measurements, product knowledge, adjustments, repairs, troubleshooting patient concerns, verify accuracy of orders Comprehension of vision and medical insurance Organizational and Compliance Duties: Support implementation of new technology and equipment Schedule meetings with staff to ensure the organization's policies and procedures are being communicated and adhered to Maintain compliance with the organization's confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA) Monitor processes to ensure compliance with the organization's policies and guidelines Inventory management: optical frames, lab, office supplies Maintaining and creating a safe, clean, organized and inviting environment for both patients/customers and staff by either assigned or assumed responsibilities