Office manager jobs in Beaverton, OR - 119 jobs

Summary: Position provides administrative support to the Service Center in the areas of billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, shipping and receiving. Supervisory Responsibilities: May supervise other administration staff. Essential Functions: Tasks that must be performed by the person in this job. Reasonable accommodation(s) may be requested to enable individuals to perform the essential functions. Ability to continually be organized, multi task, works under pressure / deadlines, in a positive and professional manner. Review and update the payroll department on Prevailing Wage for employees falling under this requirement - must have knowledge for both State and Federal. Responsible for processing and sending certified payroll. Experience or familiarity with conditional/unconditional Lien Releases (contract forms) Greet and provide service to customers in person and by phone; answer, route, and manage incoming phone calls in a professional and courteous manner. Transfer phones to answering service during off hours. Contact customers by phone, per collection procedures, to arrange for payment on past due accounts in a firm yet courteous manner, per established deadlines. Perform accurate and fast data entry to record: payroll hours / billable hours, product & service orders, new warranties, warranty claims, sales, work orders, maintenance contracts, purchases, subcontractor / vendor / customer invoices. Manage and balance petty cash and billable vs. payroll hours (work in progress reports). Act as dispatcher for technicians to coordinate and schedule customer, vendor, and support personnel service calls, pickups, deliveries. Generate, print, analyze, and resolve issues from reports about: sales, purchases, expenses, coding, customer accounts, invoiced but not billed, inventory, etc. Manager and order parts, office supplies, restock other office and inventory items. Provide administrative support including preparing and sending documents. Lock / Unlock property gates and/or building doors, set security alarms morning and evening. Other duties as assigned. Non Essential Functions: Tasks that may or may not be performed by the person in this job. Receive incoming / prepare outgoing shipments; route to appropriate department / ship via appropriate carrier. Leave the office to purchase money orders with cash, go to post office, bank, etc. Filing or other duties may be assigned. Qualifications Education and/or Experience: High School diploma or general education degree (GED); or 5 years related experience and/or training; or equivalent combination of education and experience; previous experience in dispatching, office management, bookkeeping, collections, or billing is preferred. Licenses, Certifications: Valid driver license and insurance. Ideal candidate will be notary certified or be able to obtain certification as Notary Public.

Stewart Mechanical is seeking qualified applicants to fill the position of Office and Accounting Manager. This job requires a talented individual with experience in Finance-book keeping, AP/AR, HR, and benefits. Work with ownership to develop budgets and operating goals Manage the companies finance operations while overseeing AP/AR and payroll Preparing financial statements Quarterly and year end preparation Working with all departments to ensure a seamless flow of pertinent information to and from accounting Supervise office staff on all required administrative duties Responsible for HR functions Work with Hiring managers to onboard new employees Maintain employee timelines, eligibilities, benefits Work closely with contracted benefit managers to ensure provided benefits are clearly understood Experience / abilities required: Accounting or book keeping Understanding of Job costing, estimates, WIP Software and programs like Computerease, Microsoft excel, word, outlook Willingness to learn and take classes if required Strong communication skills, organizational skills

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional InformationCompany Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

REQUIREMENTS: Previous hotel front desk experience is required, along with lead or supervisor responsibilities. To be successful in this role, you need strong verbal and written communication skills. You must be able to read, write, type and use basic technology. This job requires you to stand for an entire shift and you also must be able to lift at least 25 pounds. Applicants must be available to work evenings, weekends and holidays. Prior hotel management experience preferred. JOB OVERVIEW - Front Office Manager: Apply your outgoing personality and ability to connect with others to create memorable guest experiences! As a Front Office Manager, you will be the first impression for our guests upon arrival and throughout their stay you will lead by example and champion the front desk staff to build lasting impressions and guest loyalty. Our Story : If you are looking for a career where you feel supported, then apply now! InnVentures has a reputation for offering a compassionate, caring and fun workplace. Our culture is sustained by service-oriented employees who care about each other, our guests and the communities where we live. We currently manage 40+ Marriott, Hilton, Hyatt and IHG brand hotels in 10 states. We only have 3 rules at InnVentures. (We can teach you the rest!) Rule #1 - Do everything you can for the customer! Rule #2 - Bring a good attitude to work with you every day and take pride in your work! Rule #3 - Have FUN! WHY WORK AT ONE OF OUR HOTELS? Fun, team-oriented environment Full-time and part-time positions available to meet your needs Great opportunities for growth Community Involvement Discounted hotel stays Recognition and awards Paid time off BENEFITS: We offer eligible employees a number of benefits to enhance their health and well-being: Group insurance, including medical, dental, vision and company-paid life insurance Paid time off including up to 80 hours vacation days, sick/ wellness leave and 8 holidays Company-matched 401(k) plan Bonus Plan Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more! Get paid daily with our Daily Pay Program! A TYPICAL DAY: Oversee hiring, training, coaching, mentoring and scheduling for the front office team. Proactively garner relationships with long term and repeat guests to develop loyalty and maintain a high level of satisfaction. Apply problem solving skills to resolve guest issues to their satisfaction. Supervise ordering and inventory for front office supplies within a set budget. Handle continuous requests in a fast-paced environment by coordinating with other departments to ensure all guest requests are met. Ensure all front desk checklists and procedures are followed and review daily work to confirm it is error-free. Follow proper cash handling procedures and be able to post and reconcile charges applied to guest receipts. Support the goals of the hotel through teamwork and collaboration with all departments. POTENTIAL CAREER PATH: Operations Manager or Sales Manager - Assistant General Manager InnVentures IVI L.P. is an Equal Opportunity Employer and maintains the policy of recruiting and retaining the best-qualified personnel who demonstrate the ability to perform competently and work well with others. It is the policy of InnVentures to provide equal employment opportunity regardless of race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. This policy of nondiscrimination is applied to all aspects of the employment relationship. The Company complies with the Americans with Disabilities Act (ADA) and applicable state and local laws in ensuring equal opportunity and employment for qualified persons with disabilities. We also consider qualified applicants with criminal histories, consistent with legal requirements.

Department Accounting & Finance Locations Rainier - 240 Hourly salary $29 - $36. 7 Hourly/Salaried Hourly Oracle Department Rainier-Office|US Gypsum Co. |USG Business Group Oracle Job Title MFG. Supv. Administration. |NE. 0. 0|USG

EPC1 Full-time This position requires experience working as a Business Office Manager is a Long-term Care and/or Skilled Nursing environment. The Business Office Manager is responsible for overseeing the financial and administrative operations of the facility, ensuring compliance with billing, accounts receivable/payable, and resident financial services. This role requires strong leadership, attention to detail, and excellent customer service skills to support residents, families, and staff. RESPONSIBILITIES: Involved in admission process of new residents by verifying payer source and resident insurance Enter and maintain account data on the accounting computer system Knowle of each account's status and take action on any items that have not been paid Perform month end closing procedures Maintains routine billing processes Manage billing, accounts receivable (A/R), and accounts payable (A/P) processes, ensuring timely payments and collections. Oversee Medicaid, Medicare, private insurance, and managed care billing and reimbursement. Maintain resident trust accounts, ensuring compliance with regulations. Work closely with the admissions team on financial eligibility verification and payment arrangements. Monitor and analyze financial reports to ensure accuracy and efficiency. Ensure compliance with federal, state, and local regulations regarding financial operations in long-term care. Serve as a liaison between families, residents, and third-party payers for financial matters. Assist in the preparation of the facility's budget and financial planning. Coordinate month-end closing and financial reporting with corporate office. Other duties as assigned REQUIREMENTS: Previous Business Office experience (SNF preferred) Knowledge of Skilled Nursing billing EMPLOYEE BENEFITS:Benefits of being a Sapphire Health Services employee include, but is not limited to: PTO 401(K) Medical/Health Insurance Dental Insurance Vision Insurance Birthday/Holiday Pay Wellness Fund Uniform Fund Longevity Bonuses Quarterly Vacation Drawing Tuition Reimbursement HOW TO APPLY:At Sapphire Health Services we are dedicated to creating a supportive and enriching environment for both our residents and our team members. If you are a passionate healthcare professional looking to make a difference in the lives of residents, we encourage you to apply! Address: 11325 NE Weidler St., Portland, OR 97220 - OUR MISSION: TO PROMOTE THE HIGHEST QUALITY OF LIFE FOR OUR RESIDENTS, STAFF AND COMMUNITIES. WE STRIVE TO TREAT THEM ALL WIT THE GREATEST CONSIDERATION AND RESPECT -

Description & Requirements Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward. The Opportunity As a member of the plant leadership team, the Business Office Manager works directly for the General Manager, with a functional relationship with the Senior Accountant. Works independently and executes independent judgment to provide the right outcome for the facility. The Office Manager onboards hourly and salaried employees, oversees accounting, controlling, and office administration measures, and implements human resources policies and procedures with the support of the Human Resources Leader for the group. Safety Essential Duties/Responsibilities/Function: As a member of the Plant leadership team, work to ensure a culture of safety and respect. Engage cross-functionally to ensure compliance - may be part of training, record-keeping, audits, and communications of safety. Accounting & Record Keeping Work closely with Senior Accountant to ensure financial data is accurate and timely, including activities such as journal entries, budget preparation, and financial reporting. Maintain all employee and financial files, according to WestRock regulations. Maintain standards of documentation, record-keeping, and reporting as prescribed by corporate and division policies. Reconcile accounts payable and accounts receivable to ensure correct amounts have been received and remitted for all material. Responsible for the preparation and distribution of routine and standardized reports and correspondence. Assist in month-end closing, which includes journal entries, P&L review, and balance sheet reconciliation. Ensure appropriate sign-off and review procedures to be SOX compliant. Administrative Leadership & Support Supervise and mentor direct reports by providing ongoing coaching and feedback to enhance independent critical thinking, and execution of scheduling, reporting, and customer service duties. Assist with customer service, mail processing and distribution, scale, payroll data entry, filing, and record-keeping. Perform annual performance reviews for direct reports leveraging historical performance data and documentation to support feedback. Responsible for the preparation and distribution of routine and standardized reports and correspondence. Workforce Planning & Support Coordinates Human Resources matters for all employees within the facility and provide necessary information to support and resolve issues. Lead the onboarding process for hourly and salaried employees, including processing background checks, verifying IDs and work eligibility, performing system and payroll setup, and organizing orientation. Supports hourly recordkeeping systems such as PeopleSoft and Kronos. Supports Corporate initiatives and the GM to ensure strong communication and site involvement. Includes such things as employee surveys, recognition activities, open enrollment presentations, safety training, and event planning. Maintains communication tools (bulletin boards, Marlin, etc.) Work closely with corporate or local vendors for placement plant hourly employees or contingent workforce needs. What You Need To Succeed Knowledge, Skills, and Abilities: Ability to coordinate, oversee and monitor the work of clerical and administrative employees; good oral communication and customer service skills; ability to communicate effectively and demonstrate courtesy and tact when interacting with other employees and customers; good organization skills; attention to detail and accuracy; ability to work on multiple administrative tasks; ability to effectively communicate department policies and procedures. Education And/or Experience Required: High school graduation or equivalent with a minimum of 5 years prior office and accounting/booking experience Required: 3-5 years of supervisory experience managing others Preferred: AA or BS in Business Administration, Finance, or Accounting Preferred: 1+ years of manufacturing and production experience Technical Skills Required: Intermediate/Advanced computer skills (e.g. Microsoft Office - Excel, Word, Outlook) Preferred: Accounting software tool (e.g JD Edwards) Preferred: Experience with inventory/data entry system (e.g AS400) Work Environment Work in an office within the plant environment, frequent standing, walking, sitting, occasional heights, outdoor and indoor conditions, exposure to machinery conditions of over 100 degrees Fahrenheit. What We Offer Corporate culture is based on integrity, respect, accountability, and excellence. Comprehensive training with numerous learning and development opportunities. An attractive salary reflects skills, competencies, and potential. A career with a global packaging company where Sustainability, Safety, and Inclusion are business drivers and foundational elements of the daily work. Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Office Manager Job Description About Us At edgefi, we deliver exceptional managed IT and cybersecurity services to businesses. We're a team that values innovation, accountability, and creating meaningful impact for our clients. We're looking for a highly organized, proactive Office Manager to join our growing company. This role is central to the smooth operation of our business - handling administrative, financial, and procurement responsibilities that support our technical and leadership teams. Position Overview The Office Manager is responsible for keeping the business running efficiently day -to -day through expert handling of administrative tasks, scheduling, vendor coordination, procurement, and finance/HR support. You'll work closely with leadership to ensure that our internal operations are as strong as our client delivery. This role is ideal for someone who thrives on and loves improving processes and enjoys supporting a team in a fast -paced environment. Key Responsibilities Administrative & Operations Manage company calendars, meetings, and event coordination. Support leadership with scheduling, logistics, and communications. Organize internal events, company meetings, and travel arrangements. Act as the point of contact for daily office operations. Finance & HR Support Generate and send client invoices; track late payments. Manage expense tracking, vendor payments, and financial documentation. Assist with employee onboarding (accounts, paperwork, insurance, scheduling, and coordination). Maintain employee records and internal HR documentation. Procurement & Vendor Coordination Coordinate vendor orders for hardware, software, and renewals. Track orders, deliveries, and renewals to keep services running smoothly. Maintain vendor relationships and documentation. Collaborate with leadership on cost comparisons and purchasing decisions. Process & Systems Support Update and maintain data in PSA, CRM, and accounting platforms. Support operational reporting and administrative follow -up. Identify opportunities to improve and streamline administrative processes. Why Join edgefi This is your chance to play a key role in a growing MSP, where your work directly impacts our team's ability to deliver exceptional service to clients. You'll have room to grow professionally, build new skills, and contribute to a company that values operational excellence as much as technical expertise. How to Apply If you're a detail -oriented, resourceful multitasker who enjoys making operations run smoothly, we'd love to hear from you. Send your resume and a short note about why this role excites you. Requirements Requirements & Qualifications 2+ years of experience in office administration, operations, or related roles. Excellent organizational and communication skills. Comfortable working in or learning PSA and accounting tools (e.g., ConnectWise Manage, Autotask PSA, QuickBooks Online). Ability to manage multiple priorities in a fast -moving environment. Trustworthy with sensitive financial and employee information. Proficiency with Microsoft 365 or Google Workspace. Experience in the IT or MSP space is a plus, but not required. Local to Vancouver, WA. Benefits Benefits & Compensation $55,000 - $65,000 annual base salary (DOE) Competitive salary and benefits package. Opportunities for growth, professional development, and certification. $5000 budget per employee for training and development per year. Collaborative and inclusive team environment. 100% health care coverage paid by edgefi for employees. 401K Matching, up to 4% Opportunities to take courses to advance certifications, paid for by edgefi. Fun working environment and supportive culture. Coffee and snacks provided in the office 2 weeks paid vacation + paid holidays + paid sick time, increased by number of years worked In -person position

1. Manage the ordering, receiving, stocking, and distribution of Community supplies. 2. Manage Accounts Receivable, Billing, and Accounts Payable. General Accounting, and Payroll for processing. . 3. Support department managers with the recruitment of new employees. 4. Conduct, complete, and document all new employee orientation duties, including but limited to pre-hiring criminal history, registry, and reference checks. Ensure health benefit enrollment is completed, when chosen by new employees, as needed. 5. Coordinate with community management team EP scheduling and follow-up. 6. Conduct marketing tours and collect initial inquiry information when requested. Assists with Lead Center input. 7. May supervise assigned EP's. 8. Communication responsibilities include telephone, fax, visitor, and management of USPS, Fed-EX, UPS packages and written correspondence distribution, and if required, follow up. 9. Performs other duties as assigned. EMPLOYMENT REQUIREMENTS: 1. Possession of strong computer and organizational skills. It is neat, accurate, dependable, and keeps work/space clean. 2. Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills-adequate and clear English speaking and writing ability. 3. Displays mature behavior and attitude in speech and action. 4. Is self-motivated and can perform all job duties independently without supervision. 5. Demonstrate ability to self-identify areas needing additional training and request same. 6. Interacts in a professional manner with residents, the public, and co-workers. Works cooperatively in partnership with management. Displays willingness to assist co-workers when the situation requires. 7. Willingness to cross-train with other community positions. 8. Ability to maintain strict resident and operational confidentiality. 9. Displays cleanliness, good grooming, and personal appearance and follows dress requirements consistently. 10. Maintains an acceptable attendance record. 11. Ability/willingness to follow all policies and procedures. 12. Ability to do occasional heavy lifting (up to 50 lbs.), 30 lbs. regularly. 13. Ability to spend long periods on feet and to ambulate quickly. 14. Is free of non-treated communicable diseases. 15. CPR/First Aid Certified or able to become certified within the first 90 days of employment. TRAINING AND EXPERIENCE: One or more years of office management experience including AR, Billing, AP, Payroll functions, and computer skills or equivalent combination of education and experience. Supervision and management of personnel preferred. EDUCATION: Possession of a high school diploma or equivalent (GED). Some college or business training is preferred.

Acumed LLC As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. Job Scope The Office Manager is responsible for ensuring the smooth and efficient daily operations of Acumed's headquarters offices. This role oversees office facilities, supplies, vendors, mail, catering, and front desk operations, while also providing executive support to assigned leaders. The Office Manager serves as the central point of contact for guests and visitors, vendors, creating a professional and welcoming office environment that supports productivity and collaboration. Responsibilities Office Management * Oversee daily office operations to ensure a professional, efficient and welcoming work environment. * Serve as the primary point of contact for employees' office-related needs and ensure requests are handled efficiently. Includes handling of supplies, mail distribution, catering orders, shipping, and vendor coordination. * Partner with the Receptionist to ensure a positive guest and new hire experience, consistent phone coverage, coordination of general office scheduling (conference rooms, on-site meetings, and events), and meeting hospitality. * Partner with Facilities Manager on space needs but focus on office workflow and employee experience. * Maintain office policies and procedures; suggest improvements as needed. Executive & Team Support * Support executive meetings with agendas, materials, minutes, and follow-up. * Assist in drafting and editing reports, and presentations. * Coordinate occasional travel arrangements. * Maintain confidential records, including contracts and executive-level files. * Assist in coordinating anchor meetings and executive offsites, meeting logistics and materials. * Handle Confidential and sensitive information with discretion. Finance & Vendor Oversight * Process vendor invoices, track office supply expenses, and ensure proper cost coding. * Support budget tracking for office-related expenses. * Liaise with catering, office supply, and service vendors to ensure quality and cost control. Collaboration & Special Projects * Work closely with the other Office Manager to ensure consistent office standards across HQ sites. * Assist in planning and coordinating company events, offsites, and employee engagement programs. * Provide project coordination support for executive-led initiatives. Qualifications * High school diploma required; bachelor's degree in business administration, communications, or related field strongly preferred. * 7+ years of experience in office management, senior administrative support, or related role, ideally supporting senior executives. * Demonstrated ability to manage confidential and sensitive information with the highest degree of discretion. * Exceptional organizational and time management skills, with the ability to prioritize competing demands and anticipate executive needs. * Strong written and verbal communication skills, including drafting professional correspondence, reports, and presentations. * Proven track record of executive-level calendar and meeting management (agendas, logistics, minutes, follow-ups). * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms. * Experience managing vendors, office budgets, and purchase orders; ability to track and report on expenses accurately. * High degree of professionalism and executive presence, with the ability to represent the office and leadership team effectively to internal and external stakeholders. * Ability to remain calm, adaptable, and solution-oriented in a fast-paced, dynamic environment with frequent interruptions and shifting priorities. * Proven ability to work independently and collaboratively, exercising judgment and initiative in day-to-day operations. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to ******************, and please be sure to include the title and the location of the position for which you are applying.

The Business Office Manager provides oversight of and assistance in daily operations of the facility including accounts receivable management, patient billing, accounts payable, central supply and the Resident Trust Fund. Note: All employees of Cascadia Healthcare are required to submit and be cleared to work in the facility per each state's specific background check requirements prior to contact with patients/residents. Essential Functions Establishes and maintains financial files for all residents related to admission, billing, and collection of accounts receivable in accordance with regulatory requirements. Prepares accurate and timely billing for routine and ancillary services to state agencies, Medicare, Veterans Affairs, private payors and other billing agents. Actively manages collection process for facility. Maintains current copy of facility license(s) and proof of insurance coverage. Completes all necessary documentation and updates applicable system data related to cash receipts, account research and adjustments, transfer of depository cash, and daily census activity. Reviews payment policies and procedures with new admissions and their responsible parties. Documents business office processes on an on-going basis. Administers and reconciles resident trust accounts and petty cash at least monthly. Performs month-end close procedures and prepares and submits all required reports. When assigned by CEO, provides supervision and assistance to the Human Resources/Payroll designee and other business office staff. Provides support to other Business Office Managers, by working as a valuable partner. Other Functions Conducts job responsibilities in accordance with the standards set out in the Company's Code of Business Conduct, its policies and procedures, applicable federal and state laws, and applicable professional standards. Performs other tasks as assigned. Knowledge/Skills/Abilities Knowledge of long term care billing and collection practices and techniques. Ability to communicate effectively with residents and their family members, and at all levels of the organization. Ability to organize and prioritize to meet deadlines. Skilled in the use of computers and the Microsoft Office suite. Ability to be flexible in work hours. Ability to be accurate, concise and detail oriented. Skilled in directing and motivating the workforce. Unquestionable integrity. Requirements Education High school diploma or equivalent required. BA degree in Accounting or Business is preferred. Licenses/Certification Valid driver's license required Experience Six months experience in a long-term care environment preferred. Three years of experience in accounts receivable, collections or similar area of responsibility. Three years office or administration experience preferred.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Opportunity for advancement Paid time off ROLE DESCRIPTION: As Office Manager - State Farm Agent Team Member with Brandon Rossman - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. By alongside other team members, you create smooth operations to actualize the opportunities offered to people by insurance products and financial services. As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Brandon Rossman - State Farm Agent is eager to bring aboard your collaborative presence. RESPONSIBILITIES: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products. QUALIFICATIONS: Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Experience in customer service required Experience in managing customer service preferred Experience in sales preferred Proactive in problem-solving Able to work in and manage a team environment Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment Currently have and active Property and Casualty License in the State of WA or OR. Currently have and active Life and Health License in the State of WA or OR. BENEFITS: Paid time off (holidays and personal/sick days) Salary or Hourly (subject to experience) plus commission/bonus 401k matching Growth potential/opportunities for advancement within my agency

Commercial Business Manager Roto-Rooter, America's premier plumbing and drain cleaning company, is the name that homeowners and businesses turn to for select quality services. We are proud of our more than 80-year history, but it's our future that has us so excited! Roto-Rooter has an opportunity available for a Commercial Business Manager at our Portland branch located in Tualatin, OR. The primary responsibilities of the Commercial Business Manager are to grow commercial sales in their respective Branch by developing and maintaining relationships with new and existing commercial customers. The Commercial Business Manager generates sales by promoting all our lines of business to prospective and existing commercial customers, including through the direct supervision of the commercial jetting and sales team. The salary range for this position is $90,000-$95,000, depending on experience. There is also opportunity for a branch performance based bonus. Responsibilities Your responsibilities will also include but not limited to: Develop additional business opportunities by selling Roto-Rooter's preventative maintenance and priority care programs. Spend majority of their time in the field visiting existing and prospective commercial customers and establishing relationships Assist National Sales Team to with processing work orders and to ensure paperwork is completed in accordance with approved standardized procedures for work being performed or quoted by jet technicians and commercial field supervisors Conduct job completion follow-up with customers ensuring satisfactory completion of work performed by jet technicians and commercial field supervisors Manage productivity of commercial jet techs and commercial Field Supervisors to ensure attainment of performance goals. Join local trade associations and participate in tradeshows and events when applicable. Provides coaching and counseling to jet technicians and commercial field supervisors who are not meeting published production goals. Establishes performance improvement goals. Oversees scheduling of jet techs and commercial field supervisor to ensure there is adequate manpower coverage to complete all required work. Develop relationships with customers to build customer loyalty. Requirements Highschool diploma or equivalent At least 5 years of sales and management experience. Commercial Sales experience with proven year-over-year record of successful development and growth of a territory. Must posess sound problem-solving skills and good communication skills. Valid driver's license with acceptable driving record according to company policy. Benefits At Roto-Rooter we believe that investing in our employees is the best investment we can make. We also care about the health and welfare of our employees and their families. That's why we are proud of our extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel who are planning to transition into new civilian professions. Throughout our 90 years in business, we've learned that service training, and the military structure veterans are used to, are a good fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Not ready to apply? Connect with us for general consideration.

Job DescriptionMolly Maid is in search of an Office Manager to join our growing business. Applicants must have a clean background check and driving record, excellent customer service skills, and exceptional written and verbal communication. Spanish/ English fluency is preferred but not mandatory.Position Expectations- Office hours 7:30am - 5:00 pm Monday through Friday with 1 hour lunch. Maintain professional appearance and demeanor in approved Molly Maid uniform. Abide by all rules, regulations and policies contained in the employee handbook, safety manual and employment agreement. Maintain a positive, respectful, and professional attitude at all times. Provide excellent customer service. Exhibit responsible actions with company property. Promote sales to increase company revenue. Office Duties- Cooperate with Operations Manager and perform duties assigned. Answer phones when in office using lead management scripting program. Schedule cleanings and in home estimates. Coach and train new and existing employees. Prepare safety meetings beginning of each month. Monitor company equipment and vehicles including maintenance needs, cleanliness and appearance. Field Duties- Perform in home estimates. Perform quality checks in customer homes to ensure that cleaning is complete, meets Molly Maid quality standards and meets customers' expectations. Ensure that all employees conduct themselves professionally. Manage customer retention and employee relations. Train and coach new employees in proper cleaning procedures. Manage customer complaints from initial reporting until customer is satisfied. Compensation/Benefits- Average salary $32,000-$38,000 per year Paid weekly Simple IRA with matching benefits Paid vacation Sick pay plan We do not offer medical insurance Job Type: Full-time Salary: $32,000-$38,000 /year Application QuestionsYou have requested that Indeed ask candidates the following questions: How many years of Customer Service experience do you have? How many years of Management experience do you have? How many years of Sales experience do you have? How many years of Training experience do you have? Have you completed the following level of education: High school or equivalent? Are you in Vancouver, WA 98661? Do you have the following license or certification: Driver's License? Are you authorized to work in the following country: United States? Are you willing to undergo a background check, in accordance with local law/regulations? Compensation: $32,000.00 - $38,000.00 per year When you put on a Molly Maid uniform, you become part of a family-a team of people committed to excellent customer service and passionate about giving families the joy of a cleaned home and the relief from needing to do it themselves. Working for our franchise owners means they'll take care of you the way they take care of their own family and friends. Because Molly Maid is not just a company that focuses on expertly cleaning homes, it's a company that focuses on people, and creating a work culture of respect, integrity, and fun is just as important as serving our customers. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Molly Maid franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Recruitment Information: This position is open until filled with a first review of applications occurring on January 12, 2026. This position is responsible for supervising the activities of cashiering, customer service, business licensing, business & occupation tax, and utility billing sections of the Finance Department and coordinating assigned activities within the sections. This position supervises the Fiscal Utility Support staff, determines appropriate turn-off situations, performs auditing of the Division, and supports staff in complex customer service issues. Essential Job Duties and Responsibilities: * Supervises and directs activities for cashiering, utility billing, business licensing, business & occupation tax, and customer service functions within the Finance Department. * Responsible for recommending, implementing, and administering policies and procedures. * Oversees the development of section work plans; assigns work activities; supervises projects and programs; monitors workflow; and reviews and evaluates work product methods and procedures. * Responsible for assisting in the selection of assigned office staff, supervising, and evaluating the work of assigned office staff; providing or coordinating staff training; working with employees to correct deficiencies and implement disciplinary procedures when needed. * Receives and responds to a variety of complex customer complaints, concerns, and/or other related items. * Budget preparation and administration in areas of supervision. * Assembles a variety of reports related to departmental activities and/or operations; conducts related administrative research. * The ability to create and maintain daily payment downloads from third party vendor; prepare daily cash deposits; oversee and maintain petty cash; generate ACH files for processing. * Audit monthly sanitation statements for accuracy; create sanitation statement for payment to vendor; maintain and update sanitation module when needed. * Prepare annual resolution for reduced rate program which includes collaborating with contractor regarding necessary information needed for update. * Calculate annual winter-averaging adjustments to sewer charges. * Create, update, and maintain fee and tax structures as it relates to all utility charges billed to customers. * Responds to requests for information from the general public and/or other interested parties related to finance; answers routine questions; and directs customers and visitors to appropriate locations. * Performs other duties as required. Minimum Qualifications * Bachelor's degree in accounting, business, or related filed AND 1-2 years of supervisory experience OR a combination of education, training and experience which would provide the required skills, knowledge and ability to perform the job as determined by the department. Required Knowledge and Skills: * Basic mathematical concepts and ability to perform mathematical calculations. * Licensing principles and regulations * Applicable federal, state, and local laws, rules, and regulations. * Knowledge of union contract administration * Knowledge and experience in budgeting and accounting * Ability to plan and manage the activities of a group of employees in a variety of departmental activities in a manner conducive to full performance and high morale. * The ability to organize and track workload. * A person of action who is self-motivated. A person who can work well independently as well as in a team or cooperative setting. * Utility service systems, shut-off standards and procedures, and perform complex utility service research. * Good interpersonal and customer service skills to courteously deal with and to establish and maintain effective working relationships with co-workers, other City employees, vendors, local agencies and providers, and the public. * Work in a multi-task environment, be detailed-oriented, able to organize duties and set priorities to meet deadlines. * Communicate in a professional business-like manner, both orally and in writing. Portray a professional image and attitude. * Able to exercise discretion over sensitive and confidential issues related to the department and its business. * Develop and maintain a general understanding of information that relates to the functions and services of the departments. * Compose a variety of business correspondence. * The ability to handle job stress and interact effectively with others in the workplace.

We are seeking a full-time Dental Front Office Supervisor for our Arrow Dental Clinic in Scappoose. This position will provide supervision of the front office and is responsible for administering the day-to-day activities of the business office, including maintenance of the records of patients, scheduling of patients, accounts receivable, maintaining appearance and order of dental office, presentation of financial treatment plan options, and recall/recare system. Benefits: Medical, Dental, Life Insurance, and Employee Assistant Program PTO and paid company holidays 401k and FSA Pay Range: $26.18 to $32.33 per hour (depending on experience). Actual pay is based on qualifications. Applicants who do not exceed the minimum qualifications will only be eligible for the low end of the pay range. Primary Functions: 1. Complete day-to-day operations of the dental office 2. Open and close dental office according to office protocol 3. Review the office for a neat, professional appearance and make necessary changes 4. Greet and welcome patients and visitors to the practice 5. Help explain office policy to patients 6. Collect payment from patients at the time of treatment 7. Make a follow-up appointment as needed 8. See that records are stored securely and handled in compliance with HIPAA privacy and security regulations 9. Assist in the treatment room as needed 10. Verify and update insurance information on all patients 11. Submit treatment plans for predetermination of benefits when appropriate 12. Coordinate patient referrals when necessary 13. Prepare claims forms for patients with dental insurance 14. Monitor inventory and order office supplies as needed 15. Provides regular communications with Dental Clinic Operations Manager regarding the status of daily operations. 16. Perform other duties as assigned. Required Skills: 1. Dental office or equivalent work experience or post-secondary education 2. Demonstrated knowledge of dental clinic, patient flow, tracking, triage, health education, dental office procedures, and health care scheduling 3. Knowledge of dental terminology, procedures and dental insurance 4. Strong supervisory skills, including problem solving, time management, employee training and development, and team building preferred 5. Proven professional demeanor and ability to use good judgment and discretion when dealing with confidential information & conform to HIPAA regulations 6. 2-4 years dental office experience or equivalent management experience preferred 7. Computer proficiency with DAISY or other dental practice management system and Microsoft Office applications preferred 8. Strong verbal, written, and interpersonal communication skills 9. Strong analytical, problem solving, and decision-making skills 10. Ability to work well under pressure with frequent interruptions and shifting priorities 11. Self-motivated, organized, & able to work independently and as a team member 12. Ability to read, understand and apply administrative policies and procedures 13. Ability to come into work on time and on a daily basis 14. Maintain confidentiality and project a professional business image If you're ready to make a difference that matters, we want to hear from you. Because it's time to discover what's possible. Together, we can be more. We can be better. Arrow Dental seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual orientation, national origin, marital status, disability, veteran status, or any other status protected by law.

Summary: Position provides administrative support to the Service Center/or Department in the areas of billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, shipping and receiving. Depending on the department or Service location, administrative duties may vary. Essential Functions: Tasks that must be performed by the person in this job. Reasonable accommodation(s) may be requested to enable individuals to perform the essential functions. Ability to continually be organized, multitask, work under pressure / deadlines, in a positive and professional manner. Back up time entry including prevailing wage rates and intent and affidavits Greet and provide service to customers by phone; answer, route, and manage incoming phone calls/questions in a professional and courteous manner. Provide administrative support including preparing and sending documents, this could include reports, data entry, presentations and other admin tasks. Perform accurate and fast data entry to record payroll hours / billable hours, product & service orders, sales, work orders, purchases, subcontractor / vendor / customer invoices. Manage and balance petty cash and billable vs. payroll hours (work in progress reports). Generate, print, analyze, and resolve issues from reports about sales, purchases, expenses, customer accounts, invoiced but not billed, inventory, etc. Manage and order parts, office supplies, restock other office and inventory items. Review and manage subcontracts and customer purchase orders in order to set up new jobs. Other duties as assigned. Other Functions: Tasks that may or may not be performed by the person in this job. Receive incoming / prepare outgoing shipments; route to appropriate department / ship via appropriate carrier. Filing or other duties may be assigned. Education and/or Experience: High School diploma or general education degree (GED); or 1-year related experience and/or training; or equivalent combination of education and experience; previous experience in dispatching, office management, bookkeeping, collections, or billing is preferred. Ideal candidates will have experience with NetSuite & Ultipro software.