How to hire an administrative operations manager

How to hire an administrative operations manager, step by step

Here's a step-by-step administrative operations manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative operations manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative operations manager
• Step 8: Go through the hiring process checklist

What does an administrative operations manager do?

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1. Identify your hiring needs

   Before you start hiring an administrative operations manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrative operations manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrative operations managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of administrative operations manager salaries for various roles:

   Type of Administrative Operations Manager	Description	Hourly rate
   Administrative Operations Manager	Top executives devise strategies and policies to ensure that an organization meets its goals. They plan, direct, and coordinate operational activities of companies and organizations.	$18-41
   Manager, Center Operations	The duties of a manager of center operations depend on one's industry of employment. Typically, their responsibilities revolve around overseeing business operations, setting targets, assessing the workforce's performance, and performing corrective measures on any issues or concerns... Show more	$18-46
   General Manager Of Operations	General managers of operations are employed to oversee the overall operations of businesses. Their responsibilities include the improvement of the efficiency of the operations and overall management... Show more	$23-79

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Payroll
   • Customer Service
   • Oversight
   • Project Management
   • Direct Reports
   • Human Resources
   • Financial Reports
   • PowerPoint
   • Logistics
   • Administrative Operations
   • Administrative Functions
   • HIPAA
   • Performance Reviews
   • Performance Management

   Check all skills

   Responsibilities:

   • Manage team of database administrators, database technicians and systems administrators responsible for maintaining all production, development and QA systems.
   • Train staff on HIPAA regulations.
   • Liaise with top hospital administration to attain clearance for international patient prior to surgery and maintain anonymity of high profile patients.
   • Direct and ensure the development, implementation and evaluation of radiology services.
   • Negotiate all clinical service contracts including rehabilitation, laboratory, radiology and pharmacy for both independent living and the health center.
   • Translate business requirements into software change requests to ERP application developers.

   More administrative operations manager duties

3. Make a budget

   Including a salary range in your administrative operations manager job description is a great way to entice the best and brightest candidates. An administrative operations manager salary can vary based on several factors:

   • Location. For example, administrative operations managers' average salary in kentucky is 55% less than in california.
   • Seniority. Entry-level administrative operations managers earn 55% less than senior-level administrative operations managers.
   • Certifications. An administrative operations manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an administrative operations manager's salary.

   Average administrative operations manager salary

   $58,648yearly

   $28.20 hourly rate

   ---

   Entry-level administrative operations manager salary

   $39,000 yearly salary

   Updated December 15, 2025

   Average administrative operations manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$83,954	$40
   2	District of Columbia	$74,644	$36
   3	New York	$71,748	$34
   4	Pennsylvania	$67,826	$33
   5	Delaware	$66,609	$32
   6	Illinois	$65,694	$32
   7	Oregon	$61,481	$30
   8	Massachusetts	$60,963	$29
   9	Virginia	$60,808	$29
   10	Colorado	$60,354	$29
   11	Minnesota	$57,667	$28
   12	Wisconsin	$56,727	$27
   13	Texas	$56,058	$27
   14	Ohio	$54,856	$26
   15	North Carolina	$51,665	$25
   16	Tennessee	$50,842	$24
   17	Florida	$50,347	$24
   18	Kansas	$49,520	$24
   19	Georgia	$46,092	$22
   20	West Virginia	$43,954	$21

   Average administrative operations manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Riverbed Holdings, Inc.	$119,233	$57.32
   2	Atlantic Capital Bank	$99,649	$47.91
   3	Reed Smith	$96,572	$46.43
   4	Raymond James Financial	$77,637	$37.33	63
   5	University of Southern California	$74,655	$35.89	7
   6	Snap	$70,012	$33.66	26
   7	La Agencia De Orci & Associates	$65,143	$31.32
   8	Regis College	$64,091	$30.81
   9	West Virginia University	$62,644	$30.12	5
   10	Mount Sinai Health System	$62,008	$29.81	27
   11	Aon	$61,740	$29.68	4
   12	U.S. Bank	$59,681	$28.69	29
   13	Kelly Services	$56,488	$27.16	59
   14	Xenith	$56,129	$26.99
   15	Partners Healthcare Solutions Inc	$55,671	$26.76
   16	Panda Power Funds	$55,671	$26.76
   17	HMSHost	$55,218	$26.55	37
   18	Octapharma Plasma	$54,753	$26.32	32
   19	Randstad North America, Inc.	$54,271	$26.09	14
   20	University of Massachusetts Medical School	$54,047	$25.98	3

4. Writing an administrative operations manager job description

   A good administrative operations manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an administrative operations manager job description:

   Administrative operations manager job description example

   This position will be a key member of the Portfolio Planning & Delivery (PP&D) team, responsible for managing the entire GT&O administration of payments, purchase orders, invoices, project administration, capital expenditure analysis, capital spend tracking and liaising with the accounting, finance and full GT&O team. The PP&D Manager of Administration & Operations provides complete support to building, tracking project and portfolio financials.
   
   The role maintains a close and highly responsive relationship to activities of the Planning & Delivery team. The key responsibility of this position maintains the project portfolio within service now, creates executive dashboards, manages timekeeping via resource reports, as well as creates models and dashboards of the overall GT&O Portfolio using various PPM technology tools. Models will include resource planning and capacity reports, a timesheet dashboard, portfolio reports, project dashboards and metrics, and portfolio financial reports.
   JOB RESPONSIBILITIES
   Provide complete support to PP&D Leadership to build and track project and portfolio financials.Collaborate with internal Finance department reviewing financial models and reports.Support the Global Technology & Operations (GT&O) Project Governance Model.Develop financial, project and resource reports using various PPM technologies.Create models and dashboards of the overall GT&O Portfolio using PPM technology tools.Prepare project portfolio reports for management using PPM technologies/tools.Maintain and generate data in PowerBI resource reports and from the Resource and Timesheet modules in ServiceNow.Develop and maintain weekly time sheet dashboard.
   
   PRIMARY CONTACTS
   Portfolio Planning & Delivery LeadershipProject & Program Managers, Project Leads, Product ManagersExternal Partners/VendorsBusiness, Owners and Leadership, particularly Finance and AccountingGT&O teams
   
   QUALIFICATIONS (Required & Preferred)
   Education
   Bachelor's degree, preferably in technology related discipline, engineering, finance, accounting, business
   
   Work Experience
   4+ years of experience as an operations analyst Experience in working in an IT department is preferred.1-2 years full-time experience in finance, preferred.Experience with PowerBI and Excel financial spreadsheets required.Knowledge of financial systems, accounting and processes.Experience in the purchase order requisition process Experience with Oracle Financials is a plus, but not essential
   Knowledge & Skills
   Must have excellent oral, written communication skills.Must be a self-starter, ability to work well independently as well as collaboratively with others.Ability to maintain highest degree of confidentiality and diplomacy.Willingness to learn new software as needed.MS Office expertise, including Outlook, Teams, PowerBI, Visio, Excel and PowerPoint.Proficiency in the use of Service Now.Problem Solver, great analytical skills.Proven logical skills, detail oriented and strong organizational skills.Timely responsiveness, time management and exceptional organizational skills are required.Proactive, with an enthusiasm for improving, completing tasks accurately and professionally.Ability to work effectively with internal staff and third parties.Proven ability to work on tight deadlines.
   
   The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.

   Copy this example

   

5. Post your job

   To find administrative operations managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any administrative operations managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level administrative operations managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your administrative operations manager job on Zippia to find and recruit administrative operations manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with administrative operations manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative operations manager

   Once you've decided on a perfect administrative operations manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new administrative operations manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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