How to hire an assistance coordinator

How to hire an assistance coordinator, step by step

Here's a step-by-step assistance coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistance coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistance coordinator
• Step 8: Go through the hiring process checklist

What does an assistance coordinator do?

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1. Identify your hiring needs

   Before you start hiring an assistance coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect assistance coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of assistance coordinators.

   Type of Assistance Coordinator	Description	Hourly rate
   Assistance Coordinator	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$13-26
   Operations Coordinator	An operations coordinator's role is to oversee the progress of various departments in a company or organization, ensuring that all operations meet the set goals and adhere to the company's policies and regulations. An operations coordinator may also be responsible for supervising the procurement of supplies, contract negotiations, sales monitoring, and even maintenance operations within the company... Show more	$14-27
   Support Services Coordinator	Support Services Coordinators are responsible for leading the administrative and deployment of a staff team. Their duties include preparing presentation documents, preparing and processing expense and budget reports, answering phone and emails, and arranging meetings... Show more	$12-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Resident Care
   • Good Judgment
   • Senior Care
   • OSHA
   • Patient Care
   • Financial Assistance
   • PowerPoint
   • Community Resources
   • Assistance Program
   • Mental Health
   • Payroll
   • Vital Signs
   • CPR

   Check all skills

   Responsibilities:

   • Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.
   • Teach CPR to colleagues and members of the community.
   • Enter patient information into the system and verify income, insurance and Medicaid coverage.
   • Create PowerPoint presentation outlining past, current, and suggest succeeding year financial reports for board meeting.
   • Prepare materials for PowerPoint presentations.
   • Maintain children's confidentiality and follow HIPAA privacy regulation.

   More assistance coordinator duties

3. Make a budget

   Including a salary range in your assistance coordinator job description is a great way to entice the best and brightest candidates. An assistance coordinator salary can vary based on several factors:

   • Location. For example, assistance coordinators' average salary in mississippi is 41% less than in district of columbia.
   • Seniority. Entry-level assistance coordinators earn 48% less than senior-level assistance coordinators.
   • Certifications. An assistance coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an assistance coordinator's salary.

   Average assistance coordinator salary

   $40,825yearly

   $19.63 hourly rate

   ---

   Entry-level assistance coordinator salary

   $29,000 yearly salary

   Updated December 25, 2025

   Average assistance coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$50,219	$24
   2	California	$49,269	$24
   3	New Jersey	$49,255	$24
   4	Illinois	$47,045	$23
   5	Pennsylvania	$46,386	$22
   6	Maryland	$45,188	$22
   7	Massachusetts	$45,162	$22
   8	Virginia	$44,817	$22
   9	Wisconsin	$43,565	$21
   10	Oregon	$42,902	$21
   11	Colorado	$41,462	$20
   12	Michigan	$41,043	$20
   13	Texas	$40,200	$19
   14	New Hampshire	$39,828	$19
   15	Nebraska	$39,289	$19
   16	Missouri	$37,731	$18
   17	Ohio	$36,501	$18
   18	Florida	$36,259	$17
   19	Oklahoma	$34,874	$17

   Average assistance coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Dell	$60,711	$29.19
   2	AIG	$57,893	$27.83	1
   3	Brigham and Women's Hospital	$55,902	$26.88	17
   4	Catholic Health East	$53,348	$25.65	2
   5	Florida State University	$53,270	$25.61	12
   6	City of Baltimore	$50,877	$24.46	5
   7	The City University of New York	$48,213	$23.18	16
   8	Chicago Public Schools	$48,157	$23.15	15
   9	Kaiser Permanente	$47,723	$22.94	33
   10	HonorHealth	$46,586	$22.40
   11	Harrison Steel	$45,185	$21.72
   12	Children's Hospital of Philadelphia	$44,990	$21.63	1
   13	Carnival Cruise Line	$44,875	$21.57	1
   14	danos	$44,493	$21.39	2
   15	AXA	$44,242	$21.27
   16	Meridian Bank	$43,660	$20.99
   17	Texas	$43,085	$20.71	17
   18	Community Renewal Team Inc	$42,980	$20.66	8
   19	Weld County Government	$42,189	$20.28
   20	Parker Global Strategies	$42,128	$20.25	10

4. Writing an assistance coordinator job description

   An assistance coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an assistance coordinator job description:

   Assistance coordinator job description example

   Mission Statement
   
   The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
   
   Position Summary
   
   Under the direction of the Corps Officer, this position will track homeless individuals through a City designed database and will assist clients in connecting to various available services to address their potential path out of homelessness and into sufficiency.
   
   Essential Functions
   
   *Make relational connections with the homeless community on a daily basis*Track needs of homeless individuals*Conduct a monthly homeless point in time count*Make connections for homeless individuals for needed services and programs*Use City designed database to track homelessness throughout Moreno Valley*Transport individuals to services when needed*Meet regularly with Corps Officer for program evaluation and support*Meet certification by and participation in The Salvation Army's fleet safety program*Perform all other duties as assigned*Collaborate with Homeless To Work Program and ARC for client referral *Collaborate with Moreno Valley Police Department and Code Enforcement to report current homeless situations throughout the city.* Develop and foster linkages with other social service agencies and work in collaboration to provide clients with access to a broad range of supportive services, including health/mental health services, employment preparation/placement services, substance abuse services, vocational services, access to mainstream benefits, and identification of and access to permanent housing. *Maintain regular contact with each homeless individual throughout the city.
   
   Working Conditions
   
   Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to be able to lift up to 40lbs. Ability to work outdoors for extended periods of time.
   
   Minimum Qualifications
   
   1. At least 18 years old2. Ability to read and write3. High School diploma preferred 4. Maintain a Class C California Driver's License 5. Current knowledge of and interest in homeless populations and available supportive resources.6. Understand and support the mission of The Salvation Army.
   
   Skills, Knowledge & Abilities
   
   1. Basic understanding of computer skills2. Experience working with the homeless population3. Ability to work with basic functions of an iPad. 4. Knowledge of HMIS preferred.5. Ability to actively listen and take genuine interest in helping homeless individuals to address and reduce barriers to independence. 6. Good time management and communication skills, both verbal and written. Professional telephone etiquette.7. Strong interpersonal skills with both clients and staff in a professional, respectful manner.
   
   Qualifications
   
   Education
   
   Preferred
   
   + High School or Equivalent or better
   
   Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
   
   The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

   Copy this example

   

5. Post your job

   There are a few common ways to find assistance coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your assistance coordinator job on Zippia to find and recruit assistance coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with assistance coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistance coordinator

   Once you've selected the best assistance coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new assistance coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an assistance coordinator?