Coordinator: Meetings & Events
Event host job in Chicago, IL
Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.
We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
Responsible for supporting all types of marketing and business development and select internal events across several Firm practices, industries and client teams and business services departments. Works collaboratively with the Business Development & Marketing and other Business Services teams to create and/or enhance relationships with our internal and external clients and prospects. The position will coordinate special events, meetings and conferences by organizing all logistics related to facility and space selection, room set-up, audio-visual and technology needs, coordination of food and beverage needs, and liaising with the food service provider, attendee arrival and flow process, hotel room blocks, ground transportation, and related activities, in accordance with departmental policies and procedures.
Responsibilities
Essential Functions:
Coordinates meeting and event logistics including facility and space selection, room set-up, audio-visual and technology needs, coordination of food and beverage, giveaways, photography, attendee accommodations, hotel room blocks, ground transportation, and other related activities for on and offsite events
Coordinates the distribution and tracking of event and hospitality tickets, ensuring proper allocation to attendees, maintaining accurate records, and assisting with related logistics as needed
Researches and identifies outside vendors for selection, and negotiates prices on behalf of Firm and coordinates contracts with internal procurement team
Coordinates webinars on popular platforms, including but not limited to Zoom, Webex, and Microsoft Teams and be adept at troubleshooting technical issues, managing presentations, video recording and editing, conducting polls, coordinating virtual breakout rooms, etc.
Coordinates with the appropriate business services team on sponsorship opportunities for the Firm, including processing payment, filling tables, coordinating booth supplies and materials and activation of other benefits, as needed
In collaboration with the appropriate business services team, coordinates the development and customization of materials for each event as appropriate, including researching, ordering and fulfilling standard logo giveaways
Coordinates with Marketing Design and Digital Marketing teams to ensure timely delivery of event details and collateral (signage, invitations, etc.)
Provides on-site support and ensures the smooth execution of all events including registration and nametags, handout materials, site management, speakers and presentations
Assists with post event activities, including recording attendance updates in CRM system, post-event briefings, ROI reporting, budget reconciliation and post event messaging
Helps maintain marketing event calendar(s) are up-to-date and disseminates information to the global marketing team, as needed
Tracks reservation cut-off dates and associated deposits to avoid financial penalties
Performs other duties as assigned or required to meet Firm goals and objectives
Qualifications
Education/Training/Certifications:
Bachelor's degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
Professional Experience:
Minimum of 2 years of related experience, required
Prior experience working in a hospitality and/or event management environment, preferred
Project management experience preferred
Technical Skills:
Proficient with webinar technology, Microsoft office suite, Internet research and other computer applications/skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience in InterAction or other CRM programs highly desirable
Performance Traits:
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Must be a self-starter with a high level of initiative
Strong customer service skills, able to anticipate needs
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills
Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle numerous, detailed tasks
Exhibit high energy, enthusiasm, positive attitude and poise; articulate and confident
Must be service-oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events
Physical Requirements:
May require occasional lifting of up to 20 lbs.
The typical pay scale for this position in Chicago is between $65,300 and $86,400, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified.
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.
Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#LI-HYBRID #LI-LG1
Auto-ApplyEvent Host - Chicago, IL
Event host job in Chicago, IL
Contract Description
Event Host
at Circuit
Chicago, IL
Circuit is The Premier Tech-Enabled Amenities Provider
Who We Are:
Circuit provides amenity services to residential and corporate locations across the United States. At Circuit, we believe in the power of community, striving to create connections and experiences that engage and bring people together.
Job Description:
We are hiring freelance event hosts to assist with on-site events in apartment communities within the Chicago area.
Events focus in the areas of health/wellness, & culture/arts. Event Host shifts are offered 1-3 times a month. Each event is between 1.5 - 4 hours in length. Weeknight events are after business hours, weekend events vary in timing. This is a fun opportunity to earn a bit of extra income while working in a relaxed and professional environment.
Your general role as an Event Host is to assist in the execution, supervision, and completion of Circuit Events. While most every event is unique, the following is what you may expect to see as routine at a Circuit Event.
Arrive to event location 45 minutes prior to event official start time
Take & share photos of event set-up prior to and throughout the event
Notify key players of your arrival (food vendors, class instructors, bartenders, etc.)
Be sure event is set up according to the Event Execution Form (which will be provided 48 hours in advance)
Handle any last-minute updates and/or onsite issues - retrieving ice, providing paper towels, etc.
Throughout the duration of the event, checking in on guests and vendors alike to be sure needs are met
At close of event, return room to original set up. Ensure trash and other items have been stored properly
Typically, event breakdown lasts 30 min-1hr.
Qualifications and Required Skills:
Prior experience in a customer facing role such as event management, restaurant work, or retail is ideal. Additional training will be provided, but a basic skill set of customer service abilities is expected. Committed freelancers only need apply, as we are looking for someone to commit for the long term
Fluency in English required
Connect with us!
*********************
@circuitliving
Safety is top priority for our talent and communities we service. Therefore, we are following all CDC guidelines.
Job type: Contract
$30/hour
Requirements
Expectations:
Arrive to event location 45 minutes prior to event official start time
Take & share photos of event set-up prior to and throughout the event
Notify key players of your arrival (food vendors, class instructors, bartenders, etc.)
Be sure event is set up according to the Event Execution Form (which will be provided 48 hours in advance)
Handle any last minute updates and/or onsite issues - retrieving ice, providing paper towels, etc.
Throughout the duration of the event, checking in on guests and vendors alike to be sure needs are met
At close of event, return room to original set up. Ensure trash and other items have been stored properly
Typically, event breakdown lasts 30 min-1hr.
Qualifications and Required Skills:
Prior experience in a customer facing role such as event management, restaurant work, or retail is ideal. Additional training will be provided, but a basic skill set of customer service abilities is expected. Committed freelancers only need apply, as we are looking for someone to commit for the long term.
Fluency in English required.
Salary Description $30/hour
Hiring Event November 6th, 2025
Event host job in Elgin, IL
Job Details Entry Elgin Bowes OShea Center - Elgin, IL Full-Time/Part-Time $18.50 - $18.50 Hourly Any Health CareHiring Event 11/06/2025 🌟 Hiring Event🌟 Association for Individual Development
1135 Bowes Road, Elgin IL 60123
November 6th, 2025, 10:00am - 2:00pm
Looking for your next career opportunity? Don't miss out!
We are excited to meet talented individuals like YOU!
Looking to start a new career, or an internship, or taking the next step in your journey
we offer the perfect opportunity to connect with our team.
Secure your spot and let us know you're coming:
Preregister at the link to the right in the "Apply Now" section.
Come prepared with your resume and any questions regarding opportunities available.
We can't wait to meet you!
Freelance In Person Event Host- Chicago, IL
Event host job in Chicago, IL
Visit.org is looking for a passionate and ambitious Freelance In-Person Event Host in Chicago, ILto join our Events team on a contract basis. The Event Host will facilitate interactive social impact experiences for our corporate partner on location for in-person event(s). This is an opportunity for an individual with stage experience who finds comfort in front of a crowd and wants to contribute their skills to positively impact local communities around the world. The right candidate will be based in Chicago, IL, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.
What Motivates Us
There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We're driven by the opportunity to help enterprises and their employees around the world to contribute to their communities.
About Visit.org:
Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twitch, Nielsen, and others.
Role & Responsibilities:
Be the host for a fun, engaging, team building, social impact activities, experiences and events that support a great cause
Welcome, engage, and inspire participants while supporting nonprofits in facilitating the in-person event
Requirements
Qualifications:
Fluent in English
Based in Chicago, IL
Availability to work on a contract per event basis
Comfortable interacting with groups of people as well as one on one as they keep the events flowing and the participants engaged
Easy conversationalists with lots of energy, charismatic personality, and a sense of fun
Background in acting, comedy, improv or similar profession that requires engaging and interacting with an audience is a bonus and not required
Experience with group facilitation and managing group dynamics
High energy and a positive attitude
Quick thinker-sometimes during events, things go wrong; you can problem-solve on the fly
Extremely comfortable with and enjoys public speaking
Excellent customer service and presentation skills
Benefits
This is an on location, in person , per event contract role in Chicago, IL. This role is open only to those candidates already based in Chicago, IL. No relocation packages are offered at this time.
Auto-ApplyCoordinator, Global Meetings & Events
Event host job in Chicago, IL
Spencer Stuart is seeking a highly motivated and detail-oriented Coordinator to join our Global Meetings & Events Department. This full-time, entry-level, hybrid role is based in Spencer Stuart's Chicago office and offers an exciting opportunity to contribute to the planning and execution of internal meetings and events, in-person and virtual, around the world ranging in size from eight to more than 400 attendees. Joining the members of the Global Meetings & Events team, the Coordinator will play a key role in supporting event planning and logistics, ensuring seamless execution, and delivering exceptional attendee experiences. The Coordinator also will assist with ongoing departmental operations and administrative responsibilities. The ideal candidate is a collaborative team player with a strong commitment to learning, professional growth, and building a long-term career in corporate meeting and event planning. Since this role is entry-level, comprehensive training and tailored guidance will be provided by team members to ensure the development of skills necessary for long-term success.
Location: Chicago
Key Relationships
Reports To:
Director, Global Meetings & Events
Other key relationships:
Global Meetings & Events managers and planners
Administrative Managers
Executive Engagement Administrators
Accounting Department
Tax & Legal Department
Responsibilities Include:
Meeting & Event Planning Support:
Conduct comprehensive research on hotels and dining venues; help compile details and create site reports that are presented to key stakeholders
Create detailed attendee and rooming lists in Excel and Workday to support event logistics and accounting processes
Assist with tracking and reporting event expenses to ensure budget transparency and spend accuracy
Review and proofread department communications to ensure accuracy of spelling, grammar, punctuation, and style/branding consistency
Support document management processes, including obtaining contract signatures, managing e-mail correspondence, and organizing electronic files
Create and produce printed materials including name badges, place cards, signage, and other event collateral
Build on-line event registration sites in Cvent using standard templates and guidance
Manage and input registration data from event participants
Support planning and execution of virtual meetings, partnering with internal IT team
On-site Event Support & Execution:
Deliver on-site support for Chicago-based meetings and events, including coordinating meeting room setups, partnering with internal IT colleagues for coordination and testing of AV equipment, managing catering deliveries and presentation, advancing off-site reception and dinner venues, and responding to attendee needs
Assist with the setup of planning offices and organize event-related supplies
Prepare and manage name badge displays and welcome collateral to ensure a seamless attendee arrival experience
Review meeting and meal setups against BEOs to verify accuracy and uphold quality standards
Assist with other elements of event execution as needed, such as transportation arrangements, signage placement, collateral distribution to attendees, meeting and dinner place cards, addressing attendee requests, etc.
Partner with team members to pack and ship remaining materials and supplies post-event
Administrative/Departmental Operational Support and Oversight:
Maintain departmental Excel databases containing meeting, attendee and cost details, ensuring data is accurate and up to date
Oversee firmwide and departmental event calendars
Manage attendee contact data and lists in Cvent to support communication outreach
Assist in invoice collection and vendor payment processing, including wire transfers and credit transactions; ensure proper coding and filing of billing documentation
Conduct research and maintain a central repository of hotel and venue information to support planning initiatives
Provide monthly departmental briefings on relevant developments and trends within the meeting planning and hospitality industries
Organize and electronically file collateral materials from sales visits, site inspections, and vendor engagements
Procure meeting supplies and event collateral; manage team's Chicago-based in-office supply inventory
Coordinate occasional inbound and outbound departmental shipments, liaising with venues to ensure delivery and receipt
Prepare and distribute meeting minutes and conference call notes
Preferred Experience, Skills and Abilities
Bachelor's degree or background in hospitality or meeting/event planning preferred
Collaborative team player who thrives in a dynamic environment, with the ability to work independently and prioritize to meet deadlines
Proven ability to track multiple tasks and responsibilities simultaneously
Strong organizational, analytical and follow-through skills
Exceptional communication skills - verbal, written, listening - with a sharp eye for proofreading and editing
Highly detail-oriented with a client-service mindset
Proficient in Microsoft Office Suite, including Excel, Word, Outlook and PowerPoint
Experience with electronic survey tools and data entry preferred; familiarity with Cvent is a plus
Interest in exploring and applying AI tools to enhance event planning processes and output
Ability to exercise good judgment, professionalism, and discretion in handling sensitive information
Prior exposure to meeting/event planning desired, preferably in a corporate, professional services, or academic setting
Ability to lift and move items up to 25 pounds (e.g., event materials such as boxes, banners, easels/signage, and supplies)
Willingness and ability to travel domestically and internationally for event support and planning purposes, typically once annually for 10 to 12 days, and potentially twice a year for 3 to 5 days.
Must be based in the Chicago area
The base compensation for this position is $50,000 per year. The actual base compensation offered will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program.
Spencer Stuart also offers a competitive benefits package, which includes:
Retirement savings plan with discretionary profit sharing contribution and employer match;
PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;
Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account;
Life Insurance, and short-term and long-term disability insurance;
Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program;
and Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage.
Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.
Auto-ApplyEvents Coordinator - Intercollegiate Athletics
Event host job in Chicago, IL
Hiring Department: Intercollegiate Athletics FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: On-Site Salary Range (commensurate with experience): $23.68 - 23.68 / Hourly Wage
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Under general supervision, the Events Coordinator supports the planning and execution of athletic and rental events by overseeing venue setup and logistics. Responsibilities include coordinating equipment, seating, audio, and video arrangements to ensure seamless event operations and an exceptional experience for participants and guests.
Duties & Responsibilities:
* Set up staging for seats, equipment, audio, and video for athletic events. Directs students that assist with setup.
* Act as point person for external customers regarding facility information availability, and costs. Calculate and provide cost estimates for external rental events.
* Set up staging for external events such as weddings, career fairs, and shows. Communicate with external renters to finalize contracts, insurance requirements, equipment needs and final settlement details.
* Perform facility administration for all athletic programs in the following venues; gymnasium, south fields, natatorium and Flames Athletic Center.
* Serve as liaison between venue renters, coaches, staff and Senior Associate Athletics Director for Facilities, Operations, and Capital Projects.
* Manage all aspects of student employment, including scheduling, payroll administration, and assignment of duties.
* Assist in daily preventative facility maintenance.
* Adhere to all University, Conference and NCAA rules and regulations.
* Oversee game management operations across multiple sports to ensure smooth event execution.
* Perform other related duties and participate in special projects as assigned.
* Oversight of department key inventory and building access procedures.
Minimum Qualifications Required:
1. High School graduation or equivalent.
2. Any combination totaling two (2) years (24 months) from the following categories:
A. Professional work experience in event coordination.
B. College course work in any discipline, as measured by the following conversion table or its proportional equivalent:
* 60 semester hours equals one (1) year (12 months)
* 90 semester hours equals two (2) years (24 months)
Preferred Qualifications:
* At least one (1) year of professional experience coordinating logistics, stakeholder management, compliance, or large-scale operations
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Event Attendee Coordinator
Event host job in Chicago, IL
This role can be based in any of our US offices with a preference of 300 S Riverside Plaza, Chicago, IL 60606, USA. Informa Connect is seeking a highly organized, detail-oriented, and proactive Event Attendee Coordinator to support our growing portfolio of nearly 20 live events in the C-store and Grocery industries. This role will be responsible for managing retailer recruitment, registration, and ensuring retailer attendance and engagement at each live event. The Coordinator will work closely with event teams, sponsors, and retailers to facilitate 1:1 meetings, dinner invitations and virtual meetings where applicable and ensure the smooth execution of event marketing campaigns.
Key Responsibilities:
* Retailer Recruitment & Engagement:
* Identify and invite retailers to Informa Connect's C-store and Grocery events.
* Engage with retailers to ensure they are registered and committed to attending.
* Track and manage retailer attendance, ensuring high show-up rates.
* Coordinate 1:1 meetings between retailers and sponsors (where applicable) to maximize value at live events.
* Manage pre- and post-event connections between retailers and sponsors as needed.
* Invite, confirm and ensure attendance of retailers and sponsored dinners.
* Event Registration & Logistics:
* Oversee the registration process for retailers, ensuring all information is accurate and up-to-date.
* Troubleshoot any issues related to retailer registration or event logistics.
* Work closely with event teams to provide seamless communication and coordination regarding retailer participation.
* Database Management & Data Integrity:
* Ensure retailer databases are accurate, organized, and continuously updated.
* Ensure proper tracking of retailer participation in live events and marketing campaigns.
* Monitoring internal communications, social media and database subscription services to add retailers to recruit campaigns and CRM.
* Maintain and update the retailer database with accurate titles, company names, and other relevant details.
* Marketing Campaign Management:
* Collaborate with the marketing team to design and manage campaigns targeting retailers for event promotion.
* Monitor who campaigns are sent to, track engagement, and ensure proper messaging in email communications.
* Review and confirm that all links, event details, and messaging are accurate within the campaigns.
* Reporting & Follow-up:
* Provide regular updates on retailer recruitment, event registration, and overall event engagement.
* Monitor and report on attendance rates and help identify opportunities for improvement.
* Conduct follow-ups post-event with retailers for feedback and data collection.
Event Coordinator
Event host job in Wood Dale, IL
Why You'll Love Working Here
Join a collaborative, supportive team that values your growth
Gain hands-on experience with exciting and varied events
Access mentorship and clear opportunities for career advancement in catering and events
Blend your creativity with organization in a fast-paced role
Occasionally work on-site to deepen your event execution knowledge
Develop valuable sales and client relationship skills
The Position:
Job Description Summary:
The Event Coordinator is an integral member of our Sales team and will work on various projects and assist with client events for all brands. This position reports to the Director of Sales and the assigned Event Consultant(s) who design, sell, and produce catering and special events. This is an excellent learning opportunity for someone who wishes to pursue a career in catering and special events or for someone who is a firm administrator who wishes to contribute to a creative work environment.
JOB DUTIES
Key Accountabilities
Provide administrative and logistical support to Event Consultants and the Sales team
Prepare proposals, contracts, floor plans, and finalize event details
Coordinate with internal teams (accounting, operations, culinary) and external partners (clients, vendors)
Assist with catering orders, tastings, walkthroughs, and event planning meetings
Support new business development efforts and follow-up communications
Occasionally assist with on-site event execution as needed
Duty Statements
Coordinate all administrative functions to support assigned Event Consultants, including managing timelines, documentation, and interdepartmental communication.
Assists with Drop off, Set up and Pick up orders including order entry, client communication, and execution logistics.
Support new business development initiatives through research, proposal creation, and participating in client follow-up.
Assist with the development of menus, proposals, contracts, and creative event concepts.
Work with vendors and subcontractors to obtain pricing, confirm orders, and reconcile retail vs. wholesale costs.
Generate and manage detailed event documents including contracts, BEOs, purchase orders, production schedules, floorplans, run-of-show documents, COIs, tasting notes, vendor invoices and more.
As needed, participate in client walkthroughs, tastings, venue site visits, and final detail meetings with Event Directors to review all aspects of event execution.
Collaborate with the accounting department to assist in collecting client deposits, tracking upcoming payments, and ensuring contract compliance.
Serve as a key point of contact between internal teams (culinary, operations, and accounting) and external partners (clients, venues, planners, and vendors), ensuring accurate communication and maintaining strong professional relationships throughout the event lifecycle.
Attend internal meetings and external events as needed to support event execution and ensure alignment with client expectations.
Occasionally support on-site event production including setup and coordination with vendors, clients, and venue staff.
Performance Standards
The Event Coordinator's activities are expected to be carried out without direct supervision.
Must be able to multi-task and support multiple requests
The ability to work well with internal and external participants is essential
Must communicate clearly and effectively with staff, managers, and clients
Must be proficient in the use of technology
Must be detail-oriented and highly organized
Upholds a client-focused mindset, ensuring satisfaction through every stage of the planning process.
Corporate Event Sales Coordinator
Event host job in Chicago, IL
WCF Events, a division of Windy City Fieldhouse, is a corporate team building and entertainment company serving the Chicagoland community for over 20 years. WCF Events is looking to add a Sales Coordinator to its sales team who is highly motivated, organized and capable of handling multiple projects at one time. Event industry experience is a plus.
The Sales Coordinator will assist our sales team through various administrative tasks including, but not limited to: creating and editing proposals & cost sheets, client services, accounts receivable and CRM navigation.
Responsibilities:
Create cost sheets and edit proposals
Manage client services for assigned accounts
Oversee the accounts receivable processes for new and outstanding events
Utilize our CRM to navigate and update client, event and sales information
Maintain detailed client files
Act as a liaison between sales and operations departments
Other administrative sales support tasks as needed
Execute events as needed (approximately 10% of responsibilities)
Requirements
Bachelor's Degree
1 to 3 years of job experience in sales support preferred
Demonstrated ability to use Microsoft Office (Word and Excel) and G-Suite preferred
Must be willing to work 45 to 50 Hours per week
Must be willing to work some evenings and weekends
Must be located in or willing to relocate to Chicagoland area
Desired Characteristics:
Experience in successfully communicating at all levels both verbally and in writing
Proven ability to manage multiple projects at once and be detail-oriented
Excellent client relation skills
Proficiency in computer applications
Demonstrate strong interpersonal, communication, and organizational skills
Prefers to work in a fast-paced environment
Demonstrates a proactive approach and high energy level
Part-Time Facilities and Event Coordinator
Event host job in Chicago, IL
Job Type: Part-Time Compensation Range: $19.00 - $22.00 USD Hourly The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations.
Part-time benefits include a retirement savings plan, education discounts, and publishing discounts.
What You Will Be Doing
The Facilities and Event Coordinator position oversees set ups and tear downs for events across campus.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
* Oversees the setup and teardown of campus events as requested through the Facilities work request system.
* Coordinates with Event Management, event requestors, and other service providers to ensure all event setups and teardowns are completed accurately, safely, and on schedule.
* Schedules and supervises student staff responsible for event logistics, including arranging tables, chairs, pipe and drape, stage pieces, and other event materials, from small displays to large conferences.
* Participates in planning meetings and walkthroughs to understand event requirements and ensure proper execution.
* Recruits, interviews, hires, and trains new student employees in accordance with Human Resources guidelines and Facilities Services procedures.
* Provides support and assistance to custodial teams.
* Performs other related duties as assigned.
Minimum Requirements
* High school diploma or equivalent.
* Demonstrated leadership or supervisory experience with the ability to direct and motivate staff to achieve desired outcomes.
* Ability to perform the physical requirements of the position as outlined in the Work Environment/Conditions section.
* Strong organizational skills, including the ability to prioritize work, delegate tasks, and plan/coordinate schedules and staffing needs based on event timelines.
* Excellent customer service skills, including active listening, effective problem-solving, and the ability to deliver timely, collaborative solutions for staff, Facilities Services, and event partners.
* Effective oral and written communication skills.
* Basic computer proficiency, including email, word processing, spreadsheets, and web browsing.
* Valid driver's license and a satisfactory driving record.
* Authorized to work in the US legally without sponsorship
Preferred Requirements
* Experience in event planning, coordination, or management.
* Custodial experience
* Advanced computer skills and familiarity with scheduling or work order management systems.
Work Environment/Conditions
Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God's Word. If you are mission-minded, and have a servant's heart, join us as we look to further impact the Kingdom of God.
This position operates in a variety of environments. A portion of the role takes place in a standard office setting, utilizing typical office equipment such as computers, phones, and printers/photocopiers, where the employee is regularly required to communicate effectively, sit for extended periods, and operate a keyboard and mouse. The remainder of the role involves working throughout the campus to support event operations, which includes frequent walking between buildings, climbing stairs, and performing physical tasks such as lifting, moving, and arranging furniture and event materials, sometimes outdoors and in various weather conditions.
This is a part time position, averaging 28 hours per week. The schedule varies depending on event setup and tear down needs, including evenings and weekends.
The employee is expected to be available to work overtime for some yearly events.
At times the employee may also need to perform custodial duties, which include the use of basic custodial tools, such as mops, buckets, spray bottles, paper wipers, sponges, toilet bowl brushes, and chemicals. The employee may also use custodial equipment, such as carpet extractors, floor machines, wet vacs, and other specialized cleaning equipment. Tasks may necessitate bending, twisting, stooping, crouching, kneeling, reaching, and climbing (i.e., ladders). The employee must be able to lift up to 50 pounds, set up tables, chairs, and stage pieces, and push or pull gondolas, carts, and equipment ranging from light to heavy weight.
Additional Information
Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI's Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.
We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.
Event Sales & Coordinator - Sunda Fulton Market
Event host job in Chicago, IL
General Overview: The Event Coordinator will play a crucial role in executing all Event department related functions for Sunda New Asian. The Sunda Events Coordinator will provide administrative support to the sales team and help to deliver world class customer service and profitability to our venues.
Sunda Fulton Market is an award-winning restaurant concept featuring modern Southeast Asian cuisine, culture, and experiences. By seamlessly melding elevated cooking techniques and flavors found throughout Asia, Sunda's extensive cross-cultural New Asian menu spans many cultural and culinary options, allowing guests to choose the dining experience they desire. Sunda also provides an impressive list of specialty cocktails, signature sakes, and a collection of popular wines to complement the cuisine.
Essential Duties:
Support the Sales Manager and Venues with all event operations related tasks
Execute administrative duties with professionalism including phone answering, email content, and social media outreach
Coordinate vendors, booking deliveries, reporting, price negotiations
Coordinate department projects and logistics as needed
Assist with the successful execution of events in-venue and offsite
Manage event/catering documents, files, invoices, menus, floor plans
Communicate with culinary and banquet teams to ensure successful event execution
Create client menus, process payments, maintain photos and related data
Maintain professional communication with our clients
Maintain organized client files, dates, timing, client notes, and special client needs
Available to work weekdays including nights and weekends
Set up buffets or food stations at off-site events, weddings, sports games, corporate offices
Conducts site visits/inspections as directed at 2 locations
Greets groups and serves as an on-site liaison to introduce clients to managers
Manage catering software (Tripleseat) by maintaining accounts, pricing, and offerings
Manage event photos, menu updates, and sales tools for current offerings
Participate in outreach, drive awareness, and assist in soliciting new business
About You:
Friendly approachable demeanor with the ability to make conversation easily
Organized and very detailed when working at a fast pace and under pressure
Maintain a clean working environment and professional appearance
Demonstrate a willingness to engage in restaurant operations and brand awareness
Have an innate sense of urgency to complete all assigned projects
Willingness to work weeknights and weekends as required by client events schedule
Demonstrate an ability to work independently as well as collaboratively with teams
Understand Sunda offerings, including but not limited to food, beverages, etc.
Understand Sunda operations, steps of service and overall execution at the brand level
Understand Sunda restaurant space, item placement to maximize desired brand exposure and outcomes
Be a responsible advocate for the entire guest experience
Skills:
Minimum of 1-2 Years Event/Catering Coordinator or Catering Lead Experience
High attention to detail and superior administrative skills and natural organization
Exemplary written and verbal communication skills and accuracy when maintaining records
Must be able to effectively ask fact-finding questions both in person and via phone to uncover potential from all customers
Ability to work and lead effectively with a high degree of autonomy
Must have excellent time management and priority management skills
Must be highly motivated to achieve success
Previous experience in a similar position or in the restaurant business is helpful but not required
High degree of professional integrity, ability to work safely, effectively, and efficiently
Previous Food & Beverage experience preferred, especially in a luxury environment
Proficient with Microsoft Word, Excel, and Outlook, Power Point, Photo Editing, Logos
Catering Software & CRM experience; Tripleseat knowledge a plus
Salary Range: DOE $45K to $60K annual plus commission
Benefits and Perks:
Full Insurance Benefits in 30 days
Paid Time off
Employee discounts
Bonus and incentives
Work Life Balance
Performance bonus for all exempt roles
WHERE: 333 N. Green St, Chicago
*********************************
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Event Coordinator
Event host job in Chicago, IL
Job DescriptionEvent Coordinator About the Company:
We are a highly motivated bunch who seek to create a space where you know you are going to have a good time. We are known for our art-inspired spaces that are great for social gatherings. Our restaurants are wall to wall with lights, murals, and vignettes.
We are the marinara-muddled minds behind Happy Camper, Homeslice, and Paradise Park restaurants. Our brand is glued together by our company culture. A common thread we share is paying a distinct amount of attention to detail in creating this atmosphere. Currently, we are looking for other team members who would like to grow their careers within the hospitality industry.
This job post is for someone who may be looking for something more unconventional than a downtown office and who values building the customer experience from the ground up. The ideal candidate wants something more than a cubical and to really enjoy their work environment and the people they work with. With a restaurant group expanding as rapidly as we have, we need someone who is self-motivated and willing to take initiative.
Job Summary:
Happy Camper is looking for an Events Coordinator to join our team! This is a position that is tasked with the booking, planning and coordinating of all Happy Hospitality restaurant events. The successful candidate will take on a key leadership role in a dynamic and fast-paced hospitality company. You'll be the point of contact for our events department and work closely with the General Manager, Director of Operations, and the Chief Operating Officer. The role provides an opportunity to grow and develop in an organization with a mission that has real positive social impact, in addition to aggressive business goals.
Casual dress code. A work environment where employees can feel relaxed and able to focus on tasks.
Creative work environment. This place is packed with energy, creativity, and outbursts of hilarity. We also settle in and get a lot done in an open and collaborative, but focused environment.
We are looking to hire soon. We look forward to hearing from you and what you do. Make sure your application includes: A resume and a cover letter or samples from your portfolio of work (example: Food Photography).
Duties/Responsibilities:
Will assist in coordinating all organizational aspects of events for Happy Hospitality including Happy Camper, Paradise Park and Homeslice.
Promptly respond, manage and maintain communication to all location event inquiries with potential clients
Identify qualifying business potential, closing business sales, overcoming objections, negotiating, upselling and understanding the client's needs
Handle contracts, negotiations, create invoices with deposits and final payment of events including account reconciliations as needed
Ensures that events meet legal, safety, and health requirements and regulations
Create a proposal with floorplans, custom menus and general event outlines to present to clients
Coordinate and complete Banquet Event Orders (BEOs) and update BEOs as needed
Communicate BEOs on a regular basis with FOH and BOH management teams
Work with management team to ensure proper scheduling of staff for events
Review menu and beverage selections with GM and Kitchen Manager to ensure food and beverage are ordered
Communicate effectively with team to ensure, equipment (such as Audio Visual, power cords, etc.), dinnerware and glassware are available for the event and that the setup of spaces are communicated accordingly as well
Develop new client relationships and strengthen existing partnerships
Ability to maintain confidential and meticulous customer files
Uphold high standards of professionalism and communication
Perform other duties as assigned
Required Skills/Abilities:
Excellent management and supervisory skills
Excellent written and verbal communication skills
Excellent organizational and time management skills
Proficient in Microsoft Office Suite or similar software
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Knowledge of Hospitality and Events
Understanding written sentences and paragraphs in work related documents
Strong motivational and leadership skills
Ability to work under tight deadlines and prioritize responsibilities
Ability to handle and maintain confidential information
Desirable:
Previous restaurant or hospitality experience
Previous experience using event platforms
Previous sales experience
Familiarity with reservation and booking platforms (i.e. Open Table)
Required Leadership Skills/Values:
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Decision Making and Problem Solving: Able to identify and analyze program and system problems while offering alternative solutions. Responds well to feedback and takes appropriate actions.
Professionalism: Displays enthusiasm, dedication, and interest regarding position responsibilities and duties. Expresses willingness to undertake projects, supports organizational goals and endeavors, and demonstrates flexibility in response to changing circumstances. Maintains professionalism in all aspects of job duties.
Time Management and Initiative: Works with minimal supervision and effectively completes tasks when direction is given.
Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Required Years of Experience
1-2 years
Physical Demands & Work Environment
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Must be able to access and navigate each department at the organization's facilities.
Schedule:
Day shift, Night Shift, Weekends, Holidays
On call
Compensation Details
Compensation: $50-60,000 Salary with Commission
Company Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Dining Discounts
Department: Events
Reports to: Events Manager, General Manager, Director of Operations and COO
Status: Salary
FLSA Code: Exempt
Location: Chicago
Happy Camper is an equal opportunity employer. We value diversity in gender, race, ethnicity, sexual orientation, gender identity, disability, religion, age, veteran status, life experiences and ideas. We are committed to providing equal employment opportunities and strive to provide an inclusive culture that embraces diversity.
Must be eligible to legally work in the United States.
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Social Media & Events Coordinator
Event host job in Evanston, IL
The Social Media and Events Coordinator supports the corporate Brand Strategy's Intergration team. This role ensures successful programs and events that align with Life Time's Mission and Vision while enhancing member retention through exceptional experiences. Additionally, the Coordinator manages and strengthens the club's social media presence, on Instagram, by creating engaging content, interacting with the audience, and accurately representing the club's offerings and programs.
Job Duties/Responsibilities
* Coordinate and publish content on the club's Instagram account, maintaining a consistent brand voice and aesthetic.
* Work closely with department heads to ensure balanced representation of all business aspects and programs within the club on social media.
* Respond to all comments, tags, and direct messages within 24 hours
* Produce a variety of high-quality content, including photos and videos, that showcase club facilities, classes, amenities, and events.
* Ensure that all content aligns with company standards and effectively highlights the club's offerings.
* Coordinates Life Time in-center event logistics by collaborating with internal audiences and coordinating external vendors
* Delivers desired event results by providing documentation and reporting specific event measurables
* Provides project management support for club event marketing campaigns
* Engages with members and non-members to promote club events and adult programs
Minimum Required Qualifications
* Excellent oral and written communication skills
* High attention to detail
* Knowledge of Microsoft Office software
Education:
* High School Diploma or GED
Experience:
* 1 to 2 years of experience coordinating corporate or retail event programs
Preferred Qualifications:
* Proven experience in social media management, particularly Instagram.
* Strong photography and video editing skills.
* Excellent communication and collaboration abilities.
* Ability to work in a fast-paced environment and adhere to deadlines.
* Creative mindset with a passion for content creation.
Pay
This is an hourly position with wages starting at $21.75 and pays up to $28.75, based on experience and qualifications.
Benefits
All team members receive the following benefits while working for Life Time:
* A fully subsidized membership
* Discounts on Life Time products and services
* 401(k) retirement savings plan with company discretionary match (21 years of age and older)
* Training and professional development
* Paid sick leave where required by law
Full-time Team Members are eligible for additional benefits, including:
* Medical, dental, vision, and prescription drug coverage
* Short term and long term disability insurance
* Life insurance
* Pre-tax flexible spending and dependent care plans
* Parental leave and adoption assistance
* Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave
* Deferred compensation plan, if the team member meets the required income threshold
Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.
Auto-ApplyEvents Coordinator
Event host job in Chicago, IL
We are hiring a part-time Events Coordinator to join Solette. The Events Coordinator is responsible for supporting the Sales Team in administrative tasks and duties as it relates to banquet and event operations with precision and professionalism. This role ensures that all front-of-house (FOH) elements, service details, and event logistics align with client expectations and company standards.
Perks and Benefits:
Competitive pay
Health Saving Account, Flexible Saving Account, Employee Assistance Program
Annual Education Allowance
Generous Referral Program
Fun and collaborative company culture with lots of team-building events
Discounted hotel stays in multiple locations through our Hospitality brand.
What Will You Do?
Event Coordination & Execution
Confirm all Banquet Event Orders (BEOs) begin according to client specifications, and event timelines.
Assist in confirming and distributing event timelines, pull sheets, and service outlines to staff.
Assist in overseeing load-in for all vendors, ensuring they are set up in the correct designated areas per the floor plan and setup notes.
Update, print, and post all wayfinding and event signage as required for each event.
Coordinate closely with the Culinary Team:
Retrieve menu cards from the Prep Kitchen, verify their accuracy with the chef, and bring the correct cards to the event space.
Guest & Vendor Relations
Serve as the primary on-site coordinating contact for clients and vendors during the setup of events.
Anticipate client needs and respond promptly to requests or concerns.
Maintain excellent communication between internal departments and external partners to ensure flawless event execution.
Operational Excellence
Inspect event spaces before events for cleanliness, organization, proper setup
Ensure compliance with health, safety, and sanitation regulations.
Collaborate with Operations and Culinary teams to improve event flow and service efficiency.
What You Bring:
Experience:
1-2 years of experience in event coordination, banquet operations, including supervisory responsibilities.
Skills:
Strong organizational and time-management abilities.
Effective written and verbal communication and team leadership.
Proficient in reading and executing BEOs and floor plans.
Excellent attention to detail and guest service.
Preference for familiarity or proficiency with Canva, TripleSeat, Microsoft, Toast, etc.
The ability to be proactive and adjust as needed to ensure operational success.
Physical Requirements:
Ability to stand or walk for extended periods and lift up to 40 lbs.
Flexibility to work nights, weekends, and holidays as required
Education:
High school diploma or equivalent required; hospitality or management degree or commensurate experience required
Salary Range:
$20-25/hour
About The Company:
Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
How To Apply:
Please apply through the link on the job posting and attach your resume and any other required documents.
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.
Auto-ApplyEvent Coordinator
Event host job in Chicago, IL
We are searching for a talented and motivated Event Coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations, such as choosing venues, approving menus, developing seating plans, and evaluating success afterward.
Salary range: $42000 - $52000 per year.
Responsibilities:
Identify the client's requirements and expectations for each event.
Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
Manage all event set-up, tear down and follow-up processes.
Maintain event budgets.
Book venues, entertainers, photographers, and schedule speakers.
Conduct final inspections on the day of the event to ensure everything adheres to the client's standards.
Qualifications
At least 1 year experience as an event coordinator.
Well-organized with excellent multi-tasking abilities.
Outstanding vendor management skills.
Bachelor's degree in Hospitality Management or Public Relations is preferred.
Strong communication and interpersonal skills.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Event Staff
Event host job in Joliet, IL
Job Details Joliet, IL Seasonal AnyDescription Job Title: Event Staff Seasonal Employment Location: 401 Woodruff Rd, Joliet, IL 60432
Step into the excitement of Thirteenth Floor Entertainment Group, the nation's leader in immersive, story-driven live events and haunted attractions. As part of our seasonal team, you'll help create unforgettable experiences that thrill and delight guests across the country-from heart-pounding haunted houses to innovative special events. With a legacy of pushing the boundaries of themed entertainment and a culture fueled by creativity, collaboration, and fun, working here means joining a passionate community that brings world-class scares and smiles to life every night. If you're ready to be part of the magic behind the screams, we want you on our team!
Job Summary
Step into the darkness and ignite your passion for thrills at one of the nation's premier haunted attractions. We're seeking energetic, dependable, and guest-focused Event Staff to help orchestrate unforgettable scares, manage crowd flow, and elevate the spine-chilling atmosphere. Join us and be part of an immersive experience where every visitor leaves exhilarated-and just a little terrified. If you're ready to bring nightmares to life and create memories that haunt forever, this is the role for you
Key Responsibilities
Traffic Flow Management
Guide guests efficiently through the attraction, keeping lines moving and minimizing wait times so everyone can enjoy the thrills. Direct visitors to designated areas such as queue lines, entrances, and exits, and implement effective crowd management strategies to maintain safety, prevent overcrowding, and maximize the guest experience. Be proactive in identifying potential bottlenecks and work quickly to resolve them, ensuring a steady and enjoyable flow throughout the event.
Customer Service
Deliver friendly, professional assistance at every interaction. Answer questions, provide clear instructions, and help guests understand the rules and layout of the haunt. Approach every concern with empathy and resolve issues promptly, turning challenges into positive experiences. Your welcoming attitude will set the tone for a memorable night.
Event Operations
Play a hands-on role in event setup and teardown, making sure every area is clean, organized, and ready for action. Work closely with fellow staff to maintain the immersive environment, ensuring props, décor, and effects are in place and functioning. Support special event needs as they arise and help create a seamless experience behind the scenes.
Safety and Security
Keep a vigilant eye out for safety hazards and report them immediately to management. Assist security personnel in maintaining a secure environment for guests and staff, ensuring everyone can enjoy the event with peace of mind. Be prepared to respond calmly and efficiently in emergency situations.
Communication
Collaborate with actors, stage managers, and other team members to ensure a seamless, engaging experience for all. Share important updates, coordinate crowd movements, and contribute ideas to improve operations. Your clear and timely communication will help keep the energy high and the scares coming.
Qualifications Requirements:
Must be at least 18 years old to apply and work in this role.
Flexible Schedule: Must be available to work evenings and weekends, as these are our peak event times. Reliable and consistent attendance is essential.
Physical Stamina: Comfortable standing and walking for extended periods, and able to navigate throughout the event area as needed.
Exceptional Customer Service: Strong communication and interpersonal skills, with the ability to remain calm and professional when handling challenging situations or guest concerns.
Team Player: Positive attitude and a collaborative spirit, eager to work closely with others to ensure every event runs smoothly and successfully.
Adaptability: Willingness to take on a variety of tasks and adjust to the dynamic environment of live events.
Thirteenth Floor Entertainment Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status
Event & Partnership Coordinator
Event host job in Woodridge, IL
Job DescriptionDescription:
Event & Partnership Coordinator - Chicagoland Region
Location: Chicagoland Area | Full-Time | Orangetheory Fitness
Do you thrive at the intersection of strategy, creativity, and community? L5 Fitness | Orangetheory Fitness is hiring an Event & Partnership Coordinator to support eleven studios across the Chicagoland area. In this highly visible role, you'll build brand awareness, activate grassroots campaigns, and support studios by driving high-quality leads and member growth.
This is a hands-on, out-in-the-community role-ideal for someone passionate about fitness, relationship-building, and local marketing. You'll partner closely with our studio teams and regional marketing leaders to turn local leads into business impact.
What You'll Do:
Drive Local Lead Generation: Execute monthly events and activations to drive leads and traffic to studios
Build Partnerships: Cultivate B2B relationships with schools, apartments, health groups, and businesses
Support Studio Marketing: Oversee studio content calendars, email newsletters, and social media collaboration
Create Local Content: Capture content and promotional photos/video during regular studio visits
Boost Brand Awareness: Act as a community ambassador at wellness fairs, pop-ups, and sponsorships
Track Results: Manage event leads, track performance, and provide marketing recaps and ROI reports
Compensation & Benefits:
Competitive base salary with bonus potential tied to performance
Mileage reimbursement and travel support
Complimentary Orangetheory membership and branded gear
Paid time off, wellness perks, and professional development opportunities
Requirements:
What You Bring:
2-4 years of marketing, community engagement, or field promotions experience
Bachelor's degree in marketing, communications, PR, or related field (or equivalent experience)
Proven ability to plan and execute events and campaigns with measurable impact
Self-starter mindset with a passion for wellness and fitness
Comfortable capturing and editing social content on-site with minimal direction
Organized, self-motivated, and comfortable working independently across multiple locations
Must have reliable transportation and ability to travel between studios as needed
Familiarity with MindBody, Canva, and Meta preferred
Part-Time Facilities and Event Coordinator
Event host job in Chicago, IL
Job Type: Part-Time
Compensation Range: $19.00 - $22.00 USD Hourly
The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations.
Part-time benefits include a retirement savings plan, education discounts, and publishing discounts.
What You Will Be Doing
The Facilities and Event Coordinator position oversees set ups and tear downs for events across campus.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Oversees the setup and teardown of campus events as requested through the Facilities work request system.
Coordinates with Event Management, event requestors, and other service providers to ensure all event setups and teardowns are completed accurately, safely, and on schedule.
Schedules and supervises student staff responsible for event logistics, including arranging tables, chairs, pipe and drape, stage pieces, and other event materials, from small displays to large conferences.
Participates in planning meetings and walkthroughs to understand event requirements and ensure proper execution.
Recruits, interviews, hires, and trains new student employees in accordance with Human Resources guidelines and Facilities Services procedures.
Provides support and assistance to custodial teams.
Performs other related duties as assigned.
Minimum Requirements
High school diploma or equivalent.
Demonstrated leadership or supervisory experience with the ability to direct and motivate staff to achieve desired outcomes.
Ability to perform the physical requirements of the position as outlined in the Work Environment/Conditions section.
Strong organizational skills, including the ability to prioritize work, delegate tasks, and plan/coordinate schedules and staffing needs based on event timelines.
Excellent customer service skills, including active listening, effective problem-solving, and the ability to deliver timely, collaborative solutions for staff, Facilities Services, and event partners.
Effective oral and written communication skills.
Basic computer proficiency, including email, word processing, spreadsheets, and web browsing.
Valid driver's license and a satisfactory driving record.
Authorized to work in the US legally without sponsorship
Preferred Requirements
Experience in event planning, coordination, or management.
Custodial experience
Advanced computer skills and familiarity with scheduling or work order management systems.
Work Environment/Conditions
Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God's Word. If you are mission-minded, and have a servant's heart, join us as we look to further impact the Kingdom of God.
This position operates in a variety of environments. A portion of the role takes place in a standard office setting, utilizing typical office equipment such as computers, phones, and printers/photocopiers, where the employee is regularly required to communicate effectively, sit for extended periods, and operate a keyboard and mouse. The remainder of the role involves working throughout the campus to support event operations, which includes frequent walking between buildings, climbing stairs, and performing physical tasks such as lifting, moving, and arranging furniture and event materials, sometimes outdoors and in various weather conditions.
This is a part time position, averaging 28 hours per week. The schedule varies depending on event setup and tear down needs, including evenings and weekends.
The employee is expected to be available to work overtime for some yearly events.
At times the employee may also need to perform custodial duties, which include the use of basic custodial tools, such as mops, buckets, spray bottles, paper wipers, sponges, toilet bowl brushes, and chemicals. The employee may also use custodial equipment, such as carpet extractors, floor machines, wet vacs, and other specialized cleaning equipment. Tasks may necessitate bending, twisting, stooping, crouching, kneeling, reaching, and climbing (i.e., ladders). The employee must be able to lift up to 50 pounds, set up tables, chairs, and stage pieces, and push or pull gondolas, carts, and equipment ranging from light to heavy weight.
Additional Information
Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI's Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.
We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.
Events Coordinator
Event host job in Vernon Hills, IL
Store - CHI-VERNON HILLS, ILPlan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.
Event Coordination
Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
Communicate events with clients and store team members.
Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
Adjust plans and events based on client's feedback and needs.
Create backup or emergency plans to be executed as needed.
Ensure client satisfaction for scheduled events.
Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.
Customer Experience
Help customers shop, locate products, and provide them with solutions.
Provide fast and friendly check out experience.
Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
Educate customer on Voice of Customer (VOC) survey.
Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
Participate in the truck un-load, stocking and planogram (POGs) processes.
Complete merchandise recovery and maintenance.
Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
Support shrink and safety programs
Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
Cross trained in Custom Framing selling and production.
Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms
Other duties as assigned
Preferred Knowledge/Skills/Abilities
Preferred Type of experience the job requires
Energetic and enthusiastic and personality.
The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
Must have excellent people skills.
Must have experience working with children and children's events.
Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
Must have organizational skills, interpersonal skills, and creative problem-solving skills.
Retail and/or customer service experience required
Physical Requirements
Work Environment
Ability to remain standing for long periods of time.
Ability to move throughout the store.
Regular bending, lifting, carrying, reaching, and stretching.
Lifting heavy boxes and accessing high shelves by ladder or similar equipment
If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.
Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings
Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job.
At The Michaels Companies Inc., our purpose is to fuel the joy of creativity and celebration. As the leading destination for creating and celebrating in North America, we operate over 1,300 stores in 49 states and Canada and online at Michaels.com and Michaels.ca. The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit *****************
At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit *****************
Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together.
Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at ************** (1800-MICHAEL).
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Auto-ApplyEvent Staff At 28 Mile Distilling Company
Event host job in Highwood, IL
Job Description
28 Mile, in Highwood, IL is looking for mature, motivated individuals to join our event staff. Hours vary with each event and range 2pm-2am on Fridays and Saturdays. Additional opportunities available Wed/Thurs/Sun based on event bookings. Are you looking for a side hustle or thinking about making a change? Are you able to setup a room, manage floor layouts, set tables, host events? Are you willing to jump behind the bar, clear a table or greet guests. If you are motivated to make the customer's experience the best it can be and make money doing it, this may be the opportunity for you.
Hourly Base + Tips
Responsibilities
Greet visitors and make them feel at home
Answer any questions visitors may have and provide suggestions as needed
Maintain a clean and safe environment for colleagues and visitors
Respond to all complaints in a friendly and professional manner
Qualifications
Friendly attitude even when dealing with disgruntled colleagues and clientele
Highly adaptable to various situations and visitor needs
Ability to problem solve quickly and find effective solutions to issues that arise
Possess a positive attitude and ethics which support our values and culture
We are looking forward to reading your application.
Able to lift 50 lbs.
Must have reliable transportation
Willing to work late on the weekends
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