Executive administrative assistant jobs in Clovis, CA

Job Details Los Angeles - Sylmar, CA $20.00 - $28.40 HourlyDescription EXECUTIVE ASSISTANT, LOS ANGELES - FOR CHILDREN'S HUNGER FUND, A FAITH-BASED NON-PROFIT At Children's Hunger Fund, we are a team of like-minded individuals committed to delivering hope to suffering children, answering God's call to serve Him together in this way-equipping local churches for gospel-centered mercy ministry. We invite you to explore whether there might be a place for you on our team. CHF was founded in 1991 by Dave and Lynn Phillips who decided to establish a ministry that worked to alleviate the physical and spiritual suffering of children as well as support and empower local churches to minister to the poor. CHF now serves in over 30 countries. Mercy Network church partners continue to expand their reach into new communities, and more families are hearing the hope of the gospel through gospel-centered, relational mercy ministry. CHF has office locations in Los Angeles, California, and Dallas & San Antonio, Texas. POSITION OVERVIEW: The Executive Assistant, Operations provides administrative and tactical support to the Executive Director of Operations in support of the effective and efficient completion of the Executive's responsibilities, goals, and tasks. Serves as a direct representative for the Executive where and when needed. Exercises biblically-based, sound independent, and discretionary judgment in a variety of situations. Handles visitors, guests, donors, callers with care and respect, ensuring an excellent representation of the Executive, the Executive Team, the Operations Department, and Children's Hunger Fund as an organization overall. Serves as the secondary point of contact for the Operations Department. Active member of Administrative Team and Leadership Team. RELATES CLOSELY WITH: Executive Team; Regions; Operations Teams ESSENTIAL DUTIES & RESPONSIBILITIES: • Maintain strong organizational knowledge of CHF as a whole, and specifically for department activities, responsibilities, and interaction with the rest of the organization in order to effectively provide information and be a proactive resource to the Executive, whether during individual meetings or as the occasion requires. • Execute projects and assignments as delegated or requested by the Executive; ensure timeliness and accuracy. • Serve as primary contact point in the Executive's absence and as otherwise requested by Executive, serve as informational resource for Operations to both regional and/or headquarters department members as well as others inside/outside the organization. • Maintain the Executive's calendar (schedule and manage appointments, ensure accurate and timely communication of any changes), schedule and set-up meetings (including preparing video/web conferencing, PowerPoint, handouts); record and distribute meeting minutes, follow up on action items on behalf of Executive. • Manage the Executive's files and incoming/outgoing calls and correspondence as needed, create/send letters or packages/emails, and ensure timely follow-up. • Make and/or ensure timely travel arrangements for the Executive (and department members as may be needed) including but not limited to: itineraries, boarding passes, transfers; proactively monitor details to ensure accuracy and timeliness (e.g., booking in advance for best fares, etc.); process Executive's expense reports. • Create and maintain various reports ensuring timeliness and accuracy; recommend new reports to assist the Executive in effectively managing areas of responsibility. • May provide departmental support for Operations employees, including to assistance with: office supply orders, travel arrangements, business card orders, prayer requests, communicating departmental processes and procedures, participate in preparing for and orienting new team members. • Maintain the Operations department SharePoint page and the related documents for the department, ensuring all documents are current, accurate, and properly stored. • Lead by example in facilitating strong, effective cross-departmental communications and teamwork; participate in Administration Team meetings, provide suggestions that facilitate teamwork, effectiveness, efficiency, and further the mission of CHF. • Participate in wide range of organizational meetings and events, including: Employees, Department, Leadership Team (Board Meetings as requested). EQUIPMENT: • Standard Office Equipment (e.g., telephone, computer workstation, printer, copier, scanner, calculator) WORK ENVIRONMENT: • Primarily office; Occasionally warehouse, public venues PHYSICAL DEMANDS: • Constantly think and exchange accurate information verbally and in writing, including via computer/email/phone (including texting) • Constantly operate a computer and other office machinery, such as a copy machine and printer • Frequently move around inside the office to attend meetings, access file cabinets, utilize office equipment • Remain seated or standing/walking for long periods of time due to project deadlines (e.g., computer use for 2-4 hours) and/or participation in occasional organizational events (e.g., event activities up to 10-12 hours in a day) which includes a mixture of lifting, carrying, bending, stooping, reaching (event set-up/tear-down, and execution of responsibilities during the event) • Occasionally set up/take down a booth • Occasionally lift up to 25 lbs. (e.g., moving/carrying/placing file boxes or event equipment/supplies) Qualifications MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES): • Confesses Jesus Christ as Lord and Savior, active member of a gospel-centered, Christian local church, demonstrates ongoing growth in Christian maturity • Bachelor's degree (major in Communications or Business preferred) or equivalent knowledge and experience • 3 years of experience in executive-level administrative support; non-profit experience preferred • Strong interpersonal skills; ability to effectively communicate, build, and develop relationships with grace and compassion at all levels both inside and outside the organization • Well-organized with ability to successfully manage multiple projects and prioritize effectively • Well-developed attention to detail in all facets of work responsibilities • Professional appearance and communication skills in business communication, both written and verbal, able to write on behalf of an Executive • Trustworthy, with high level of professional discretionary judgment as well as spiritual discernment • Proactive; able to anticipate the needs of executives to ensure efficiency and effectiveness • Reliable, in attendance and timely completion of work/projects • Flexible, able to positively adapt to the changing needs of CHF's ministry • Able to work effectively in a fast-paced environment with appropriate sense of urgency • Highly proficient in computer applications such as Microsoft Office including PowerPoint, and internet research • Able to quickly learn new software applications; typing speed of 60 WPM • Experienced in travel arrangements, domestic and international • Bilingual (English/Spanish) is helpful NOTE: The statements above are intended to describe the general nature and level of work involved for this job and are not intended to represent an exhaustive list of responsibilities, qualifications, work environment and/or physical demands. You will be required to perform other duties as assigned.

EMPLOYMENT TYPE: Full Time FLSA Status: NON-EXEMPT COMPENSATION: $20.91- $26.77 APPLICAITON DEADLINE: Open Until Filled MISSION STATEMENT: Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives. Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County. Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO. We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people? JOB SUMMARY: The Administrative Assistant III models outstanding customer service to all stakeholders. Administrative Assistant III works under the supervision of and supports the Administrative Services Director in order to enhance the effectiveness of the Administrative Services Department through a one-on-one relationship. The Administrative Assistant III serves as the primary point of contact for all essential matters pertaining to the Administrative Services Department and is responsible for performing a variety of administrative and operational tasks related to the oversight of daily office operations and acts as a representative of the Administrative Services Director. DUTIES AND RESPONSIBILITIES: * Conserves Administrative Services Director's time by tracking and routing correspondence, mail, contracts, grants, and other related documentation. * May draft letters and documents, initiating telecommunications. * Communicates clearly and effectively with the Administrative Services Director regarding organizational needs, appointments and other commitments. * Welcomes guests and staff to the office by greeting them, in person or on the telephone, answering or directing inquiries. * Supporting the Administrative Services Director by scheduling meetings, information sharing, compiling monthly board committee packets and information, and may serve as the Recorder as needed. * Assist in maintaining Administrative Services Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Provides administrative support to all Administrative Services areas, including the Finance and Human Resources Departments. * May occasionally provide support to other Administration and Executive Departments as needed. * May submit inquiries or requests regarding personnel action forms on behalf of the Administrative Services Director. * Assist with maintaining records, reports, and logs pertaining to various flow processes as needed. * Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * Perform administrative/office work including but not limited to compiling data for reports, preparing reports, composition and typing of correspondence, memos, entering computer data, establishing and maintaining files, and maintaining flow of internal and external correspondence. * Maintain confidence and protect operations by keeping information confidential. * Gather and compile necessary information in anticipation of Administrative Services Director's and department's needs. * Responsible for maintaining a key box that contains select keys for the Administrative Services Department; checks keys in/out to staff as needed. * Maintains the department's spare equipment, such as laptops; checks devices in/out to staff as needed. * Supports Administrative Services team by requesting vehicle check outs, and submitting facilities and IT tickets as needed. * Ensure operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques. * Prepares purchase requisitions and check requests for the department to ensure prompt payment of financial obligations in accordance with Fiscal procedure(s). * Maintains office supplies for Administrative Services Offices; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies all in accordance with KCAO purchasing policy. * Prepare reports monthly and annually as requested by the Administrative Services Director. * May support Administrative Services Department by assisting with preparations and coordination of meetings, including but not limited to department staff meetings, New * Employee Orientation, Supervisor Orientation, Onboarding, PHAT Friday, and Financial Advisor meetings with staff. * May serve as a core member of the Annual Celebration of Employees (ACE) event planning committee. * May serve as a department representative and an active member on KCAO committees, such as the Employee Advisory Committee (EAC) and the Safety Committee. * May serve as back-up to provide coverage or coordinate coverage for the front desk reception area. * Recording meetings as requested by the Administrative Services Director. * Maintains professional and technical knowledge by attending educational workshops or training, as applicable. * Attend all necessary meetings and conferences. * Special events and projects assigned. * Perform all other duties as assigned. EDUCATION/EXPERIENCE: * A.A degree in Business Administration or related field. AND * A minimum of two years administrative support experience to a department manager or director; OR * High School diploma or (equivalent). AND * A minimum of five years administrative support experience to a department manager or director. OTHER REQUIREMENTS: * Travel and attend out of area meetings and conferences as required per the funding source(s). * Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours. * Meet and maintain KCAO hiring requirements which include: * Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR)(Megan's Law). * Health examination with tuberculin clearance. * Ability to be contacted outside of regularly scheduled work hours in case of emergency. KNOWLEDGE, SKILLS AND ABILITIES: * Bi-lingual (English/Spanish) is preferred. * Customer Service - Basic knowledge of principles and processes for providing high quality customer service through individual, group and community interactions. * Editing - The ability to check for spelling, comprehension and consistency, and then suggest revisions as needed. * Problem Solving - Identifying problems and reviewing related information to develop and evaluate options and implement solutions. * Organization - Very strong organization and follow-up skills. * Interaction - Ability to interact effectively with entire organizational strata from entry level to senior management, Executive Director, and up through Board of Directors' level to gain consensus and feedback on decisions and initiatives. * Prioritization - Ability to multitask and prioritize objectives and tasks daily, as well as mid and long term. * Timeliness - Responding to requests and other needs in a timely manner; consistently meeting deadlines. * Objectivity - Must be able to maintain a sense of objectivity and confidence at all times, particularly when handling sensitive issues. * Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. * Computers and Electronics - Knowledge of, electronic equipment, and computer hardware and software, including applications and programming. * Attention to Detail - Must have good attention to detail skills such as being thorough in completing work tasks accurately. * Typing - Ability to type 45 wpm on a keyboard * Mathematics - Ability to add, subtract, divide, multiply; use fractions, percentages, decimals and basic math. * Collaboration - Ability to work in a team-based environment to accomplish common goals. * Professionalism - Ability to maintain professional objectivity in all situations and act in a manner distinguished by high level of character. * Adaptability - Ability to adapt easily to changing conditions and work responsibilities, including the acceptance of suggestions and ideas from Supervisors, team members and authorities in the field. * Transportation - Access to reliable transportation is needed, but a personal vehicle is not required. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist qualified individuals with disabilities in performing the essential functions. While performing the duties of this job, the employee is required to: * Frequently sit for lengthy periods of time of 6 hours or more per day, with the ability to stand, walk short distances and stretch as needed. * Occasionally stand and walk for periods or 2 or more hours per day. * Frequent use of hands and fingers to handle or feel objects, tools or controls such as pens to write, and computer keyboard and mouse, requiring repetitive motion of fingers, hand, wrist and arms for lengthy periods of time. * Frequently reaching with hands and arms upward, outward and downward. * Frequently bend and stoop to access files and documents. * Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus, including the ability to use a computer and drive a company vehicle. * Communicate through frequent use of telephone and other forms of oral communication throughout the day (also requiring repetitive motion of fingers, elbow and hand). * Frequently lift up to 5 pounds from ground level to a height of 60 inches. * Occasionally lift up to 30 pounds from ground level to a height of 60 inches. * Occasionally ascend/descend one flight of stairs. * Occasionally use fingers, hands, arms, legs, feet, eyes and other related body movements to drive a vehicle. Occasionally travel from site to site in all weather conditions as requested or needed. Occasionally walk and stand outdoors for periods up to 2 hours. This position description is only a listing of the representative duties and responsibilities and not meant to be an exhaustive list of every duty and responsibility. This position description is meant to communicate expectations for minimal and satisfactory job performance and not intended to be an employment contract of any kind or type.

Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Answer and respond to phone calls, communicate messages and information to the executive Prioritize emails and respond when necessary Coordinate travel arrangements Maintain various records and documents for company executive(s) RequirementsExecutive Assistant Skills and Qualifications Executive assistants typically have a high school diploma or GED, but some companies will prefer that applicants have a bachelor's degree, as well. Some of the key skills for an executive assistant are: Excellent written and verbal communication skills Time\-management skills Ability to pay attention to detail Organization skills Ability to multitask Basic understanding of frequently used computer software and programs, such as Microsoft Office Interpersonal ski "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"713992624","FontFamily":"Georgia, "Times New Roman", Times, serif","job OtherDetails":[{"field Label":"State\/Province","uitype":1,"value":"california"},{"field Label":"City","uitype":1,"value":"Fresno"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"93705"},{"field Label":"Industry","uitype":2,"value":"Administration"}],"header Name":"Executive Assistant","widget Id":"5**********0072311","is JobBoard":"false","user Id":"5**********0300003","attach Arr":[],"custom Template":"5","is CandidateLoginEnabled":true,"job Id":"5**********8335009","FontSize":"15","location":"Fresno","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"ky9d70f0955df055e4e2ea806fd499d124f04"}

The Executive Assistant (EA) to the CEO provides high-level administrative and strategic support to the Chief Executive Officer of a growing organization. This role ensures the smooth operation of executive functions, coordinates communication across departments, and helps drive key company initiatives. The ideal candidate is organized, discreet, proactive, and understands the fast-paced, customer-focused environment of the HVAC service industry. Key Responsibilities: Executive Support Manage the CEO's calendar, meetings, travel, and communications. Prepare and organize executive reports, presentations, and correspondence. Handle confidential information with discretion. Operational Coordination Liaise with department heads (sales, service, operations, accounting) to ensure timely execution of company initiatives. Track project milestones, KPIs, and follow up on deliverables. Support scheduling, logistics, and documentation for leadership and board meetings. Communication & Reporting Draft internal and external communications on behalf of the CEO as needed. Summarize key metrics from service, maintenance, and installation teams for executive review. Attend meetings with or on behalf of CEO Take meeting notes as needed Project & Business Support Assist with strategic planning, budgeting, and vendor management. Research and compile data to inform executive decisions (e.g., competitor analysis, vendor pricing, efficiency trends). Qualifications: 5+ years of experience supporting senior executives (HVAC, construction, or service industry preferred) Strong proficiency in Microsoft Office and associated programs Excellent written and verbal communication skills Exceptional organizational and time-management skills High emotional intelligence and professional discretion Understanding of HVAC terminology, workflows, and service operations a strong plus Compensation: Competitive salary based on experience Health, dental, and retirement benefits Paid time off and professional development opportunities

Job Description Vie-Del is a major producer of concentrates from grapes and other fruits, brandy, spirits, and wines. We are currently seeking talented candidates to join the Vie-Del Family. We offer a competitive salary and excellent benefit package in an employee friendly and rewarding environment. The Executive Assistant under limited supervision from the President acting on own initiative, will perform diverse and advanced secretarial duties and provide administrative support to ensure efficient operation of the President's Office. Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy as well as a practical knowledge of the practices and procedures of the function, general company policies and programs. Rely on experience and judgement to plan and accomplish goals and a wide degree of creativity and latitude is expected. May direct and lead the work of others. This position requires excellent communication skills. Must be proficient using Excel, Word, PowerPoint, and Outlook. Attendance and punctuality are essential for efficiency at Vie-Del Company. Salary is negotiable based on experience. Powered by JazzHR 6AdPPRPGyA

The Executive Assistant to the President/CEO at Exceptional Parents Unlimited (EPU) provides high-level, confidential, and strategic support to the President/CEO. This role ensures the smooth operation of executive functions, facilitates communication with internal and external stakeholders, and represents the President/CEO in meetings and community engagements. The Executive Assistant is a key partner in advancing EPU's mission through project management and coordination, board support, and operational leadership, requiring exceptional judgment, discretion, and initiative. Essential Functions: Executive Support & Representation - Serve as a liaison between the President/CEO and internal staff, board members, donors, and external stakeholders (agency partners, elected officials, etc.). - Represent the President/CEO in meetings, community events, and collaborative initiatives as needed. - Manage the President/CEO's calendar, travel, and correspondence. - Draft communications, reports, and policy briefs on behalf of the President/CEO. - Support organization Directors as directed by the President/CEO. Board & Governance Support - Coordinate the Board of Directors meetings, including preparing agendas, taking minutes, and following up. - Maintain board records, bylaws, and committee documentation. - Support board member onboarding, engagement, and communication. Project Management & Strategic Initiatives - Assist in leading and coordinating cross-departmental projects aligned with strategic priorities. - Track progress on organizational goals and prepare performance reports. - Conduct research and prepare briefing materials. - Assist in grant writing activities. Confidentiality & Discretion - Handle sensitive information with confidentiality. - Serve as a trusted advisor to the President/CEO. - Manage confidential personnel and financial documents. Communication & Stakeholder Engagement - Draft and edit high-level correspondence and public statements. - Coordinate donor visits and stewardship activities, in collaboration with the Development & Communications Department. - Support the President/CEO's public-facing communications. Administrative & Operational Oversight - Coordinate logistics for retreats, staff meetings, and events as needed. - Maintain filing systems and records related to executive operations and corporate best practices. - Adhere to EPU standards, policies, and procedures. - Maintain, manage, and process records and information in a confidential manner that meets HIPAA and other applicable confidentiality regulations. - EPU facility hours are Monday-Friday, 8:00 AM - 5:00 PM, with some exceptions based on business needs. Position hours may vary, including evening hours as needed. - Flexibility in work hours and locations as needed. - Must perform other duties as assigned. Requirements Knowledge, Skill, and Experience: Education: Bachelor's degree in public administration, nonprofit management, or related field required. Skills: This position requires an articulate, professional, and well-mannered individual able to multi-task throughout the day and maintain a calm, organized, and clean working environment; an individual who can troubleshoot, analyze, and problem-solve by seeing the big picture and apply what has been learned to future projects; someone who can interact with the public, answer questions, maintain a professional and positive appearance, and use wisdom and discretion in all interactions with the public; a high level of confidentiality and understanding of handling needs and issues of a sensitive nature. Experience: 3+ years' experience as an Executive or Administrative Assistant (nonprofit setting preferred). 2+ years' experience with entering, compiling, and summarizing data. Accurate data entry at the rate of 45 WPM. Strong organizing and coordinating skills. Professional speaking and personal interaction skills when communicating with staff, board members, valued donors, community partners, vendors, and elected officials in a fast-paced work environment. Bilingual skills are a plus. Experienced working with and managing email and calendar management software (Outlook and Microsoft Office). Experienced in managing logistical needs (travel, etc.) and making changes when necessary. Experience in creating, composing, and editing written materials, with strong business acumen. Experienced in analyzing and solving problems and making administrative/procedural decisions and judgments. Experience in recording and transcribing meeting minutes. Must hold a valid California Driver's license and have a good driving record with no serious violations for the previous two-year period and be able to provide proof of current automobile liability insurance. Physical Demands: Typical Working Conditions: Position works from the EPU facility. The position requires the ability to sit and work on a computer for extensive periods of time. Position requires fingering (fine dexterity), repetitive hand and wrist motions. Equipment Used: Computers, printers, telephones, and fax machines. May require operating of personal vehicle for local travel. Essential Physical Tasks: Must be able to sit for long periods of time, working with a keyboard and computer screen. This position description may not be an exhaustive list of all duties, knowledge, or abilities associated with this classification; however, it is intended to accurately reflect the principal job elements. Related duties, knowledge, or skills to those expressly stated may also be required for successful performance of the position. The position is a part-time 25 hours per week opportunity. Salary Description $24.00 - $27.00 per hour DOE

Job DescriptionBee Sweet Citrus, Inc. is a grower, packer, and shipper of citrus and is a leader in today's agriculture industry. Bee Sweet Citrus Inc. is a family owned and operated company, providing over 10 different varieties to its consumers. Located in the heart of California's Central Valley, Bee Sweet Citrus, Inc. is focused on innovation, sustainability, and customer satisfaction. Job Overview Bee Sweet Citrus is seeking a dependable and detail-oriented student who is currently pursuing a degree in Business Administration or Business Management to join our team as an Administrative Office Assistant Intern. This internship offers hands-on experience in a variety of administrative tasks and provides exposure to day-to-day operations within the department. Interns will work a minimum of 20-25 hours per week. While the internship typically lasts three months, there is potential for extension based on a 90-day performance evaluation. Duties / Responsibilities Job duties include, but are not limited to the following: Perform routine filing and document organization Scan physical documents Proofread documents, records, or other files to ensure accuracy. Search files, databases or reference materials to obtain needed information Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Assist with other administrative tasks as needed Required Skills / Abilities Able to commit to a consistent weekly schedule (20-25 hours per week) Ability to use basic computer programs such as Mircosoft Word, Excel, and Outlook Able to follow instructions and complete tasks with accuracy Able to use basic office equipment such as scanners, copiers, and computers Ability to stay organized and manage time effectively Able to understand information presented Experience Must be enrolled in an accredited university pursuing a degree in Business Administration or Business Management, or related degrees. Pay Offered / Benefits $17.50 per hour Health wellness program that covers regular doctor visits, eye exams, etc. with only a minor copay Scholarship Opportunities Powered by JazzHR oDucIiLyyl

Now Hiring: Marketing & Sales Administrative Assistant - Logistics Coordination Focus $22-$25/hr | Full-time | Fresno, CA A well-established manufacturing company in Fresno is looking for a strong Sales Administrative Assistant with hands-on logistics coordination experience. This role is best suited for someone who has previously coordinated vehicle or equipment deliveries, worked directly with freight brokers, and managed scheduling for travel or industry events. Position Overview This is a logistics-forward administrative role supporting both the Sales Team and Company Leadership. The primary responsibility will be coordinating shipments and deliveries, handling DMV documentation, and managing travel arrangements, tradeshow planning, and registrations. Additional responsibilities include maintaining accurate sales records and providing light marketing support such as social media updates. Key Responsibilities Logistics & Shipments (Primary Function) Coordinate vehicle/equipment deliveries with freight brokers and carriers Prepare and verify all shipping documents, including packing slips and Bills of Lading Track shipments, confirm delivery schedules, and communicate updates to customers Manage and complete DMV paperwork for applicable transactions Travel & Tradeshow Coordination (Primary Function) Schedule travel, lodging, and calendars for Sales Team & Leadership Organize company attendance and registration for tradeshows, conferences, and regional events Coordinate shipping of booth materials and ensure event timelines stay on track Sales Support & Administrative Duties Maintain organized and accurate sales and customer files Generate documents, reports, and general correspondence Provide administrative support to internal teams as needed Marketing Assistance (As Needed) Assist with social media posting and company marketing updates Schedule & Compensation Pay: $25-$30/hr (DOE) Hours: Monday-Friday, 7:30 AM-4:00 PM Occasional overtime or after-hours support during events or shipments Qualifications Must have previous logistics coordination experience Experience communicating with freight brokers or carrier scheduling required Experience scheduling travel and assisting with event planning strongly preferred Proficiency in Microsoft Excel and Word Strong organization, follow-through, and communication skills Ability to work independently and manage multiple deadlines DMV or vehicle transaction paperwork experience is a plus Social media or marketing support experience is a plus Why Join Stable, established company with long-term career potential Supportive team culture Advancement opportunities Benefits include: 401(k) match, health, dental, vision, life insurance, and paid time off

Job DescriptionOmid Counseling Center is recruiting for a full-time Administrative Assistant to join our growing group practice. The Administrative Assistant supports program operations including administrative responsibilities such as greeting and check-in clients, preparing reports, ordering supplies, data entry, preparing billing reports, filing documents, answering phones, and sorting mail. The Administrative Assistant demonstrates excellent customer services skills, is friendly and approachable, and excels at multitasking in a busy office environment. RESPONSIBILITIES Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Serve as scheduler for Staff Therapists, ensuring that all slots are filled as directed. Process new referrals; complete brief phone screenings; schedule assessments. Support program operations, prepare timely reports, manage record-keeping systems, and administrative performance and communications. Greet, receive, and assist visitors and callers. Screen calls, support program communication, and complete administrative tasks in a timely manner. Facilitate reimbursements, manage invoice and check request tracking, petty cash custodian, log receipt of incoming checks and/or cash, and account deposits through designated channels. Aid general program operations including running errands, manage inventory of office supplies, ordering supplies, and responsibility for office equipment maintenance. Maintain confidentiality of client records at all times. Participate in scheduled program meetings. Submit documentation in a timely manner. Work with Medi-Cal beneficiaries and private pay clients. Other relevant duties as assigned. Comply with all Omid Counseling Center and program rules, policies and procedures including HIPAA standards. QUALIFICATIONS High School Diploma or GED required. Office management/administrative assistant experience preferred. Cultural competency understanding required. Bilingual Spanish or Hmong speaking, reading, and writing preferred. Proficient user of Microsoft Office software. Ability to problem solve and react appropriately to emergency situations. Ability to work independently and effectively collaborate with a team. Omid Counseling Center is committed to Equal Opportunity Employment and to attracting and retaining the most qualified employees without regard to race, color, national origin, religion, sexual orientation, gender, age, disability or protected veteran status.

The Administrative Assistant provides administrative support, requiring a range of skills and knowledge and organizational policies and procedures. Ability to exercise good judgment and common sense principles, as well as work well under pressure Essential Duties and Responsibilities include the following: -Issue biannual reviews to location managers, update records, scan to share drive and send reviews to Human Resources -Responsible for collecting new and current employee availabilities and input availabilities into Paylocity -Conduct weekly status audits regarding injury paperwork -Fill out paperwork and forward to Human Resources -Set up and conduct interviews, offer jobs and schedule new hire paperwork -Set up and conduct training meetings, issue new informs, explain clock-in procedures -Schedule new employees training shifts and give scheduling and availability information to location manager -Update, print, and issue manuals to trainers and employees -Create and maintain employee ACCESS program files -Report employee illnesses with enteric symptoms to Director -Update and maintain various spreadsheets Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competencies To perform the job successfully, an individual should demonstrate the following competencies: -Dependable, confident, with a professional demeanor and strong verbal/written communication skills. -Ability to handle confidential, discreet information with poise and tact. -Personable and firm when necessary -Ability to work independently, capable of handling pressure and varying requests/personalities. -Strong time management with excellent problem solving skills. -Reliable and dedicated -Hands-on professional with a can-do attitude and willingness to perform a multitude of responsibilities as needed. -Detail oriented with strong organizational skills -Self-starter with an ability to prioritize -Strong computer skills, proficiency with Outlook and the Microsoft Office Suite, minimum typing requirement of 45 WPM -Willingness and ability to learn and grow to meet the changing requirements of the job Requirements Education and/or Experience Required High school diploma or equivalent education required. 3 years of administrative assistant experience. Knowledge of appropriate software including: Microsoft word, excel, and outlook, microsoft powerpoint and adobe acrobat valid driver's license and current automobile insurance. Work Environment This job operates in an environment, The employee is frequently exposed to heat, cool, and noise. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to tolerate long periods (6 or more hours) of sitting, lifting and carrying up to 15 lbs or less . The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

UFW FOUNDATION JOB POST TITLE: Admin Assistant FLSA STATUS: Hourly (Non-Exempt) Fresno, CA HIRING RANGE: $18.00 to $24.00, depending on experience. About UFW Foundation: For 19 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in California, Georgia, Illinois, Michigan, New York, and Washington state. SUMMARY: An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) Greets all visitors/clients and assists them with questions and appointment needs. Utilizes computer hardware and software to produce documents. Turn in reports and plans in a timely manner. Reads and routes incoming mail. Organizes and maintains file system, and files correspondence and other records. Answers and screens telephone calls, and arranges conference calls. Coordinates legal appointments. Greets clients/visitors and conducts to appropriate area or staff person. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Ensures office environment is sanitary and organized. Orders and maintains supplies and arranges for equipment maintenance. Collect service fees from clients. Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.). Makes daily deposits. Other tasks as needed. SUPERVISORY RESPONSIBILITIES: May involve coordinating and supervising office volunteers. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas: Experience working in immigrant communities, communities of color, and low-income and working-class communities; Collaboration. Ability to work with teammates in a professional and solutions-oriented manner. Dedication to Mission. A genuine interest in immigrant and farm worker rights. Excellent oral and written communication skills in English and Spanish. Excellent problem-solving skills. Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking. This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write legal briefs, reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS: None. EDUCATION and/or EXPERIENCE: High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS: Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM). Valid California Class C driver's license, access to an automobile, insurance, and willingness to travel to off-site locations. COMPENSATION: The annual hourly pay range for this position is $18.00 to $24.00, and benefits include: Accruals of 2, 3, and 4 vacation weeks per year depending on tenure 16 paid holidays (includes a personal day) 1 mental health day per calendar year Paid sick days Health, dental, and vision benefits Life insurance Flexible Spending Accounts Employee Assistance Program for support with personal and work-related challenges 403(b) retirement plan with 2% employer match (providing employee meets criteria) 401(k) retirement plan with no employer match (providing employee meets criteria) * Employer-sponsored pension plan* Supplemental insurance (within 30 days of hire date)* Professional development opportunities and access to thousands of courses 20% discount for immigration services through the UFW Foundation Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus *Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors. ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS COVID-19 Vaccination Requirement - The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. EQUAL OPPORTUNITY EMPLOYER: The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Job DescriptionSalary: $21 per hour DOE Title: Administrative Assistant Company: Staff2You CV, LLC Reports to: Executive Administrator Location: Fresno, CA ABOUT STAFF2YOU CV, LLC Staff2You CV, LLC is a staffing and employment company dedicated to supporting the operations of Fresno Guest Homes. Employees of Staff2You CV, LLC are leased to Fresno Guest Homes to provide care and support services to its residents, ensuring seamless integration into the high-quality care standards upheld by Fresno Guest Homes. ABOUT FRESNO GUEST HOMES Fresno Guest Homes is a leading provider of affordable, boutique-style residential assisted living services in Fresno, CA that specializes in offering a coordinated and integrated system of care to high-acuity older adults with multiple chronic illnesses, including Alzheimers and other dementia. Fresno Guest Homes differentiates itself by providing complex care and medical services coordination in a home-like environment, communicating effectively, and making resident and family satisfaction its top priority. POSITION SUMMARY The Administrative Assistant will play a crucial role in supporting our team with various clerical, administrative, and customer service tasks. The ideal candidate should have excellent organizational skills, attention to detail, and a customer-service orientation with the ability to communicate effectively with various stakeholders. PRIMARY RESPONSIBILITIES Provide administrative support in the office. Assist with scanning and electronic filing of confidential documents. Assist in collecting necessary items for applications and renewals. Support enrollment processes and submit updates and incident reports as needed. Assist multiple administrative personnel with various tasks and maintain office supplies. Complete annual and ongoing administrative projects, including end-of-year printing and distributing forms. Perform clerical support such as copying, scanning, and saving documents. Take on additional tasks as required as the team continues to grow. QUALIFICATIONS High school diploma or equivalent required. Minimum of 2 years of administrative experience, including handling large volumes of paperwork. Proficient in Word, Excel, Adobe Acrobat, and Google products. Strong organizational, prioritizing, and analytical skills. Excellent verbal and written communication skills. Customer-service oriented with the ability to work well in a team environment. Criminal background clearance is required. Reliable transportation, valid Drivers License, and clean driving record. Pre-employment physical and TB Test required per state regulations. Work Environment & What We Offer: Traditional office setting, regular business hours. Potential for extended hours during peak periods. Competitive wages and a comprehensive benefits package including Health Insurance (Medical, Dental, and Vision), Paid Sick Leave, and a Deferred Profit-Sharing Plan Opportunities for ongoing professional development and career growth. A dynamic, supportive, and collaborative work environment.

A municipal organization in the San Joaquin County, CA region is in need of a full time Administrative Assistant for 1 to 2+ months to assist the Public Works Department. Duties: Provides direct administrative and secretarial support to one or more professional, management, and other staff members as required. Composes, reviews, edits, and assembles correspondence, memos, staff reports, forms, and other documents. Processing of transportation permits. There will also be a need to ask the public primarily by way of telephone and email.

Essential job functions include but are not limited to: • Assist in day-to-day administrative tasks, • Support the field offices with proper recordkeeping and organization of supporting documentation • Ensure efficient and effective communication and processes, prepare and document your position responsibilities • Monitor and record recurring documentation including payroll reporting activity • Assist with and/or maintain the record keeping systems/processes and ensure proper recording of petty cash balances and reporting • Participate in cross-training as needed. • You will be required to accomplish these responsibilities accurately and in a timely manner in accordance with schedules, as well as assist with any other tasks or special projects as assigned. PHYSICAL JOB REQUIREMENTS: The physical activity of this position includes: • Walking: Moving about on foot to accomplish tasks for short periods of time. • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position, up to 10 lbs. • Talking: Expressing or exchanging ideas by means of the spoken word. • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication. • Repetitive motions: Making substantial movements (motions) of the wrists, hand, and/or fingers as in typing. • Sitting: Working at desk for long periods of time.

Job Title: Administrative Assistant I Period: 07/22/2024 to 01/24/2025 Hours/Week: 40 hours Rate: $25 - $30/hr (Hours over 40 will be paid at Time and a Half) Contract Type: W-2 only, temp to perm potential Scope of Services: This Administrative Assistant I position works on-site at the Sylmar, CA location. Working under general supervision, organizes, plans and performs a variety of clerical and administrative support duties, such as (but not limited to): receiving/screening/directing phone calls/e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence, reports, documents, presentations; coordinating execution of contracts; submitting invoices to finance; coordinating publication clearance, submission and review; collecting/distributing data; and maintaining paper/electronic filing systems. This new team member will take initiative to ensure work is done accurately and completely as well as apply existing work methods to different known situations. Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel. Role, Responsibilities, & Deliverables: Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required. Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings. Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel. Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general Abbott, Division and site policies and practices. Converts material to final form from rough drafts which contain technical terminology. Organizes, prepares and distributes essential personnel action documents such as Personnel Action Forms (PAFs), timesheets, requisitions, and job descriptions in order that actions needed by department are communicated to Human Resources. Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed. Organizes, prepares, and maintains copies of vendor contracts. Orders and maintains the office supply inventory for the department. Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems. Remains current on developments in field(s) of expertise. Performs related functions and responsibilities, on occasion, as assigned. Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements. Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements. Education & Experience: High School Diploma/GED and/or Associate's or Bachelor's degree. Minimum 3 years previous administrative experience or equivalent. Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook) Organizational skills, attentiveness to detail and the ability to work under general supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Workday and Concur experience is a plus. Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. Work cooperatively and productively with others. Demonstrated problem solving skills. Ability to take initiative and work independently. Anticipate challenges and opportunities proactively. Resourceful, effectively navigates through ambiguity and can force prioritize. Adept at handling multiple assignments in a timely manner while meeting assigned deadlines. Ability to understand and comply with applicable Food & Drug Administration (FDA) regulations and Company operating procedures, processes, policies and rules is essential. Able to use discretion and handle sensitive/confidential information. Experience in the biotech, bio-instruments, or medical devices industries. Experience working in a broader enterprise/cross-division business unit model. Ability to work in a highly matrixed and geographically diverse business environment. Ability to maintain regular and predictable attendance.

Provide administrative and clerical support to ensure efficient office operations and assist management and staff with daily tasks. Office support: Answer phones, respond to emails, and greet visitors in a professional and courteous manner. Document preparation: Draft, format, and proofread correspondence, reports, and other business documents. Scheduling: Coordinate meetings, manage calendars, and arrange travel or appointments as needed. Filing and organization: Maintain physical and digital filing systems to ensure accurate record keeping and easy access to information. Data entry: Input data into spreadsheets, databases, and internal systems with accuracy and attention to detail. Office management: Monitor and order office supplies, organize office spaces, and assist with basic facility coordination. Team support: Assist departments or team members with special projects, event coordination, or administrative tasks as assigned

Job Posting: Administrative Assistant Position Type: Part-Time Starting Pay: $17.70/hour Join the Team at Hanford Post Acute Hanford Post Acute, a respected 24-hour skilled nursing facility in Hanford, CA, is seeking a detail-oriented and dependable Administrative Assistant to support our leadership team and day-to-day operations. This is a great opportunity for someone who thrives in a fast-paced healthcare setting and is passionate about organization and service excellence. Position Summary The Administrative Assistant will provide clerical and administrative support to various departments within the facility, ensuring smooth office operations, timely communication, and accurate documentation. Key Responsibilities * Provide general administrative and clerical support, including data entry, filing, copying, and scanning * Assist with answering phones and directing calls professionally and courteously * Schedule meetings, maintain calendars, and coordinate staff communications * Prepare reports, correspondence, and internal documentation as needed * Support human resources and business office functions as directed * Maintain confidentiality of sensitive information and resident records * Greet and assist visitors, residents, and vendors * Ensure administrative supplies are stocked and organized Qualifications * High school diploma or equivalent (required) * Prior experience in a healthcare or long-term care setting preferred * Proficient in Microsoft Office (Word, Excel, Outlook) and general computer skills * Strong organizational and time management abilities * Excellent written and verbal communication skills * Ability to maintain confidentiality and handle sensitive information appropriately * Professional demeanor and strong customer service orientation We Offer * Starting pay of $17.70/hour * Full-time benefits including: * Medical, dental, and vision insurance * 401(k) with employer match * Paid time off and holiday pay * Supportive and team-oriented work environment * Opportunities for growth and development If you're looking for a fulfilling role in a meaningful healthcare setting, apply today to join the Hanford Post Acute team as our Administrative Assistant. We look forward to hearing from you! Hanford Post Acute provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic. We are committed to creating an inclusive, welcoming, and supportive workplace for all.

Job Title: Administrative Assistant Reports to: CSE CEO Employment Type: Non-Exempt - Full-Time w/Benefits Pay Range: $42,000 - $56,000 per year Application Deadline: December 1, 2025 Location: Onsite Remote or hybrid work arrangements are not permitted Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs. JOB SUMMARY The Administrative Assistant provides comprehensive clerical and administrative support to ensure efficient day-to-day operations of the department. This position is responsible for general office duties, recordkeeping, assisting staff and the public, and collecting and processing rent payments in an accurate and confidential manner. The ideal candidate will be detail-oriented, professional, and able to manage multiple tasks while maintaining a high level of integrity and customer service. Essential Duties and Responsibilities: Provide comprehensive administrative and clerical support to ensure efficient daily operations of the department. Answer and direct incoming calls, greet visitors, and respond to inquiries in a courteous and professional manner. Prepare, edit, and distribute correspondence, reports, and other documents as assigned. Maintain organized and up-to-date filing systems (both electronic and paper) for accurate recordkeeping and easy retrieval. Receive, record, and process rent payments and other fees in accordance with established financial procedures. Maintain accurate financial and tenant records, issue receipts, and prepare deposit documentation. Assist with rent collection tracking and follow-up on delinquencies as directed. Schedule and coordinate meetings, appointments, and conference calls for staff and management. Monitor and order office supplies and equipment to ensure adequate inventory. Compile information, complete data entry, and generate reports to support departmental operations. Maintain strict confidentiality of all organizational, financial, and tenant information. Perform other related duties as assigned to support departmental objectives. In the absence of the Chief of Staff, the Administrative Assistant will assume responsibility for overseeing departmental operations and ensuring continuity of administrative functions. Qualifications: Education High School diploma or general education degree (GED) is required. Associate degree or coursework in education, business, or a related field preferred. Experience At least two (2) years of administrative or clerical experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment (printers, copiers, fax). Must successfully pass a background check and drug screening as a condition of employment. Must possess a valid drivers license and maintain a clean driving record. Application Process To apply, please submit the following materials: Completed application form Current resume Documentation of higher education Verification of Tribal enrollment (required if claiming Tribal or Indian Preference) Submission Instructions Applications may be submitted on-line, by walk-in, or regular mail. Please send all materials to: Human Resources Department P.O. Box 2226 Oakhurst, CA 93644 In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines. INDIAN PREFERENCE STATEMENT: In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.

Bee Sweet Citrus, Inc. is a grower, packer, and shipper of citrus and is a leader in today's agriculture industry. Bee Sweet Citrus Inc. is a family owned and operated company, providing over 10 different varieties to its consumers. Located in the heart of California's Central Valley, Bee Sweet Citrus, Inc. is focused on innovation, sustainability, and customer satisfaction. Job Overview Bee Sweet Citrus is seeking a dependable and detail-oriented student who is currently pursuing a degree in Business Administration or Business Management to join our team as an Administrative Office Assistant Intern. This internship offers hands-on experience in a variety of administrative tasks and provides exposure to day-to-day operations within the department. Interns will work a minimum of 20-25 hours per week. While the internship typically lasts three months, there is potential for extension based on a 90-day performance evaluation. Duties / Responsibilities Job duties include, but are not limited to the following: Perform routine filing and document organization Scan physical documents Proofread documents, records, or other files to ensure accuracy. Search files, databases or reference materials to obtain needed information Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Assist with other administrative tasks as needed Required Skills / Abilities Able to commit to a consistent weekly schedule (20-25 hours per week) Ability to use basic computer programs such as Mircosoft Word, Excel, and Outlook Able to follow instructions and complete tasks with accuracy Able to use basic office equipment such as scanners, copiers, and computers Ability to stay organized and manage time effectively Able to understand information presented Experience Must be enrolled in an accredited university pursuing a degree in Business Administration or Business Management, or related degrees. Pay Offered / Benefits $17.50 per hour Health wellness program that covers regular doctor visits, eye exams, etc. with only a minor copay Scholarship Opportunities