Executive administrative assistant jobs in Eugene, OR

DirectHire Board Administrator- high level EA - project management, scheduling, working with a diverse board and shareholders.

Job DescriptionSalary: DOE Join a Mission That Puts Care First At our community-grown, independent nonprofit, we believe in keeping the care in healthcare. For over 45 years, our mission has been rooted in compassion, dignity, and service to those at the end of life and those who care for them. We dont answer to shareholders we answer to our community. We care deeply about our people so they can care deeply for others. Thats why were building a team of dedicated, mission-driven professionals who believe that kindness, respect, and human connection are the foundation of meaningful care. If youre someone who believes that healthcare should serve people not profits and want to be part of a team where your voice matters and your heart leads the way, wed love to meet you. Care for the community. Be cared for as a professional. Grow with us. Scope of Position: The Executive Assistant provides high-level administrative, project, and operational support to the Executive Director of a nonprofit hospice and palliative care organization. This role requires exceptional organization, discretion, and the ability to manage multiple complex projects in a mission-driven, fast-paced environment where priorities may shift daily. The Executive Assistant acts as a confidential liaison between leadership, staff, board members, community partners, and donors, ensuring communications are handled professionally, accurately, and in alignment with the organizations mission and legal obligations regarding privacy and confidentiality. Qualifications: Minimum of 3 years of administrative or executive support experience, preferably in a nonprofit or healthcare setting. Proven ability to manage multiple complex projects with competing deadlines. Strong written and verbal communication skills, with the ability to draft professional correspondence and reports. High attention to detail, accuracy, and follow-through. Demonstrated ability to maintain confidentiality and handle sensitive information with integrity. Proficiency in Microsoft Office 365 Ability to work independently with minimal supervision while maintaining strong team collaboration. Preferred: Associates or Bachelors degree in Business Administration, Communications, or related field. Experience in a healthcare or hospice environment. Familiarity with Oregon employment and nonprofit compliance standards. Essential Functions (including but not limited to) Administrative & Executive Support Provide direct administrative support to the Executive Director, including calendar management, correspondence, document preparation, meeting coordination, and minute-taking. Handle highly confidential information in compliance with HIPAA, Oregon privacy statutes, and organizational policy. Prepare, proofread, and maintain accurate records, contracts, and reports with attention to detail and compliance with nonprofit governance standards. Support the coordination of Board of Directors meetings, including agenda drafting, material distribution, and recordkeeping of official minutes. Project & Operations Management Plan, track, and report on cross-departmental projects, ensuring deliverables, deadlines, and compliance requirements are met. Anticipate needs of the Executive Director and leadership team to streamline workflow, resolve scheduling conflicts, and maintain operational efficiency. Assist in the creation, documentation, and continuous improvement of administrative systems, policies, and procedures. Coordinate organizational initiatives and special projects such as staff events, community engagement activities, and donor communications. Communication & Representation Draft and manage communications on behalf of leadership, including internal memos, external correspondence, and donor acknowledgments. Serve as a first point of contact for sensitive inquiries, exercising diplomacy, professionalism, and sound judgment. Ensure consistency and professionalism across all communication channels, including email, written correspondence, and public messaging. Foster a positive and mission-centered culture through clear, compassionate, and proactive communication. Confidentiality & Compliance Maintain strict confidentiality regarding all personnel, patient, and donor information in accordance with HIPAA, Oregon State laws (ORS 192.553-192.581), and organizational policies. Handle sensitive matters with discretion, tact, and an understanding of ethical boundaries. Support leadership in compliance documentation, audits, and board reporting as needed. Core Competencies Project Management: Organizes resources, timelines, and deliverables efficiently; adapts quickly to changing priorities. Communication: Clear, respectful, and professional across written, verbal, and digital platforms. Discretion & Integrity: Maintains trust and confidentiality in all matters. Adaptability: Comfortable managing evolving priorities in a dynamic nonprofit environment. Initiative: Anticipates needs, identifies solutions, and takes ownership of outcomes. Mission Alignment: Demonstrates commitment to compassionate, community-based hospice and palliative care. Working conditions and special requirements: Ability to work in an office setting with occasional off-site meetings or events. Must be able to sit, stand, and use a computer for extended periods. Occasional lifting of up to 25 pounds may be required.

Apply now Job no: 536154 Work type: Classified Staff Categories: Administrative/Professional, Administrative/Office Support, Computer and Information Science, Data Science Department: School of Computer & Data Sciences Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 0.5 Review of Applications Begins January 4, 2026; position open until filled Special Instructions to Applicants A complete application should include: 1. A current resume/CV 2. Three (3) professional references with contact information Department Summary The newly formed School of Computer and Data Sciences (SCDS) brings together and focuses the University of Oregon's substantial and diverse research expertise to solve next generation computational and data-driven challenges, with impact to society, the human experience, and the world. SCDS trains citizen-students to innovate and interact with data-driven computational tools and to situate computational use to ensure a benefit to all. SCDS comprises 34 faculty, 800 undergraduate majors, 70 graduate and doctoral students and its courses annually reach over 1000 students university wide. SCDS is positioned in the College of Arts and Sciences (CAS) and works with the college and university to accomplish shared goals. Position Summary The Executive Assistant (EA) supports the work of one or more executives in the SCDS leadership structure. The EA is responsible for a broad set of assignments related to the duties of the leadership they support, and will be required to manage complex issues that accompany advancing the SCDS's strategic vision and mission. The EA uses independent judgment and decision-making skills to support the work of SCDS leadership. The EA provides executive-level administrative support by maintaining calendars, notetaking and meeting preparation on behalf of executives, assisting with communication and information flow (including sensitive and confidential material) including responding to and sending communications on behalf of the executives and, coordinating committee work, projects, programs, and events critical to the mission and work of SCDS. The EA is a vital member of the SCDS administrative team and must exhibit appropriate and collegial behavior in a team environment, as well as the ability to create a welcoming and professional atmosphere. This position regularly interacts with faculty, staff, and key university partners including academic leadership in the offices of the President, Provost, Vice President for Research and Innovation (VPRI), Division of Undergraduate Education and Student Success (UESS), Enrollment Management, Campus Planning & Facilities Management (CPFM), and other schools and colleges. The EA must exhibit a high level of sensitivity, confidentiality, and cultural awareness, have the ability to work both independently and as part of a team, demonstrate sound judgment, and exercise creative problem-solving. Minimum Requirements Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. Professional Competencies * Excellent, effective communication skills. * Demonstrated organizational, project management, and time management skills, including attention to detail. * Ability to take initiative, consult resources, and problem-solve in a self-directed manner. * Ability to collect, interpret and synthesize information from multiple sources. * Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program). * Ability to manage stressful or difficult situations in a calm, constructive, and appropriate manner, particularly as it relates to handling sensitive and/or confidential information. * Commitment to promoting and enhancing diversity and inclusion, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. * Ability to acquire comprehensive knowledge of UO, it's practices, policies, programs, and personnel. Preferred Qualifications * Bachelor's degree. * Experience in higher education. * Experience with data entry and/or data management. * Experience navigating complex administrative policies, rules, and procedures. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.

Job Details Entry OR - Sweetbriar Villa - Springfield, OR Full Time High School None Day Business OfficeDescription A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: Experience in faxing, filing, scanning, and collecting reports is a plus Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 18 years of age Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you!

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which also includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge. Job Summary: The administrative assistant position reports to the Dean of the College of Health Professions with the primary responsibility to provide administrative support to the Dean of the College of Health Professions (CHP) and other CHP Program Leadership (e.g., Clinical Mental Health Counseling). This position will manage the department purchases across the college, manage calendars for CHP leadership, produce reports and departmental correspondence, coordinate department events, liaise with other departments across campus as required, and provide support to CHP faculty. Strong organizational skills, the ability to handle multiple tasks, excellent oral and written communication skills, and strong technical skills are essential to the administrative assistant position. The position requires effective interpersonal skills along with the ability to work both individually and as part of a team. Due to the nature of the position, a high level of confidentiality is required at all times. Position Duties & Responsibilities * Provide administrative and clerical support for the Dean and Program Leadership, including (but not limited to) budget preparation, timely issuance of adjunct contracts, and coordination of departmental events. * Keep the appointment calendar for the Dean and Program Leadership and schedule appointments with faculty, students, and others, as required. * Provide administrative support to the Dean and Program Leadership including scheduling, creating agendas, and recording of minutes, as required. * Assist the Dean and Program Leadership in liaising with relevant accrediting bodies, as required. * Assist the Dean and Program Leadership in the coordination and execution of departmental events including but not limited to advisory boards meeting, accreditation site visits, and events and productions. * Coordinate student workers to provide support for the respective schools. * Work closely with the Registrar, Dean, and Program Leadership to ensure student petitions are processed in a timely manner. * Coordinate new-hire paperwork and on-boarding for all new adjunct hires in the respective schools. * Manage department purchases to ensure budget is maintained. * Make travel arrangements for the Dean, Program Leadership, and faculty, as required. * Communicate relevant information to students, faculty, and staff in a timely manner. * Liaise between faculty members and the textbook seller to maintain current textbook listing, deadlines, and adherence to federal guidelines. Provide textbook support to faculty and students. * Accept new projects as assigned and be alert to new initiatives that are consistent with the general scope of the position Experience and Qualification Requirements: * Experience in higher education administration support and academic service is preferred. * Candidate must be actively engaged in a Christian congregation and able to identify with and support the Bushnell Theological Context for Community statement. * Ability to utilize Windows and Microsoft based software including Word, Excel, PowerPoint, Teams, etc. Willingness to learn Student Information System (Jenzabar) * Experience utilizing e-mail for the purposes of organizational communications. * Excellent communication skills with demonstrated ability to communicate effectively using tact, patience, and courtesy with individuals from diverse backgrounds and cultures, as well as the ability to deliver presentations Working Conditions/Special Requirements: * Bushnell University seeks candidates who demonstrate a vibrant and maturing Christian faith. * The position requires a strong commitment to multiculturalism and diversity. * The position requires working in a non-smoking, drug free environment. * The employee must adhere to FERPA guidelines and student confidentiality at all times. * All employees of Bushnell are "mandatory reporters" under Oregon law. See *********************************************************** for specific information. * The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office; research methods and report writing techniques; record-keeping techniques; operation of office machines including computer equipment and specified software; principles of training and providing work direction. * The position requires a strong ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy. * Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills. * The employee must have high personal motivation, with great attention to detail and accuracy. * This person must project a positive, vibrant and professional attitude in assisting people. * This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University. * This position may require lifting up to 25 lbs, as well as bending, stooping, kneeling. * This position description is subject to change at any time * This position will assist with Fall and Spring Commencements which will fall outside of normal office hours Application Instructions Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing. To be considered for this position, please submit all of the following through the online application process: * Cover letter addressing skills, experience, and knowledge * CV/Resume * Personal Statement of Faith that clearly addresses all three of the sections below: * Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership; * Section 2: how the candidate integrates faith into his or her work life; and * Section 3: the candidate's understanding of and ability to support Bushnell's Theological Context for Community statement. * Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background. * Completed Employment Application * Please include all requested materials. Incomplete application packets may result in disqualification. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Wendy Yamada at ************ or ********************. In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling ************. This report is required by federal law and contains policy statements and crime statistics for the university.

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Eugene, OR · Pay: $16-18 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a MALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ******************** along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

Details Information Department Educ Opportunities Progm (MSA) Position Title Administrative Assistant To Job Title Administrative Assistant to the Executive Director & Operations Administrator Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Educational Opportunities Program is seeking an Administrative Assistant to the Executive Director and Operations Administrator. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Administrative Assistant to the Executive Director & Operations Administrator reports directly to the Executive Director of Educational Opportunities Program (EOP), who oversees a broad portfolio of units, including Precollege Programs, Student Success and Belonging (SSB), TRIO Student Support Services (SSS), TRIO Upward Bound, the College Assistance Migrant Program (CAMP), the High School Equivalency Program (HEP), Finish in Four, Reaching Our Opportunities Through STEM (ROOTS), and STEM Leaders initiatives. This position provides confidential administrative support and project management to the Executive Director and portfolio units. Additional responsibilities include operational support, management of the Executive Director's schedule and travel, procurement, human resources coordination, office processes, meeting and event planning, facilities management, developing communications, reports, meeting minutes, collecting data related to various issues, and supervision of student front office assistants. The position also plays a key role in assisting EOP leadership with program assessment efforts and supporting the development of materials, messaging, and data-informed narratives that help "tell the EOP story" and elevate awareness of the program's mission, impact, and student success outcomes. This position serves as the Executive Director's liaison with the EOP team, students, key campus partners, and community members. This position ensures departmental goals are met and policies and procedures are developed and effectively implemented. As a member of the EOP leadership team, the Administrative Assistant to the Executive Director & Operations Administrator advances EOP's mission of expanding access to higher education. The role requires sound judgment, initiative, anticipatory skills, high attention to detail, strong organization and communication abilities, conflict resolution abilities, and the capacity to act decisively in a fast-paced, student-centered environment. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 50% Executive and Administrative Support * Manage and coordinate the complex calendar, travel, meetings, and event planning for the Executive Director, ensuring timely preparation and briefing materials. * Draft, edit, and distribute correspondence, agendas, meeting notes, and reports representing the policies and intent of the Executive Director. * Prepare and maintain confidential or sensitive correspondence, records and information, exercise discretion and sound judgment. * Communicate directives and information from the Executive Director to EOP staff, campus partners, and external stakeholders. * Independently research, locate, assemble, edit, analyze and summarize material, information and data to prepare reports and background materials for decision-making. * Assist the Executive Director with tracking performance evaluation schedules and coordinating evaluation meetings for direct reports, while working with supervisors across EOP to ensure all performance evaluations are completed on time. * Execute fiscal and budget responsibilities, including preparing, reconciling, and creating reports to inform the Executive Director's budget decisions. * Act as subject matter expert on OSU's Concur system, processing the Executive Director's expenditures, invoices, reimbursements, and travel-related tasks; provide occasional guidance and limited assistance to EOP staff while ensuring individuals remain responsible for their own entries. * Maintain the Executive Director's purchasing card, including documentation and processing. * Contribute to a positive and collaborative team culture by fostering open communication across EOP units and supporting the Executive Director in addressing sensitive student, personnel, or operational challenges. * Serve as a liaison between the Executive Director and internal/external constituents, ensuring clear, timely, and tactful communication that reflects positively on EOP. * Provide administrative management of central office operations, including ensuring a welcoming environment and high-quality service to students, staff, families, and visitors. * Oversee departmental communication channels (phones, shared inboxes, distribution lists). * Manage mail distribution and office opening/closing procedures. * Coordinate IT support and submit facilities management requests as needed, ensuring EOP spaces are cleaned appropriately. * Assist with Waldo Hall building access, room reservations, and space coordination. * Develop, implement, and maintain office systems, policies, and processes for effective workflow and compliance with university standards. 30% Operations, Project Management, and Departmental Support * Collaborate with EOP leadership to identify unmet needs and develop strategies for providing effective administrative and operational support. * Collaborate with EOP leadership to support departmental programming, initiatives, and student-focused events, ensuring they are well-organized and of high quality. * Assist with departmental assessment efforts by tracking data, compiling reports, and preparing documentation and supporting the development of materials, messaging, and data-informed narratives that help "tell the EOP story" and elevate awareness of the program's mission, impact, and student success outcomes. * Develop, generate, and manage departmental communications, including emails, website updates, newsletters, program highlights, and information monitors. * Assist with coordinating First Generation College Student Day in collaboration with campus partners and college leadership. * Support staff recruitment processes by serving as search coordinator and assisting with onboarding and offboarding. * Develop, coordinate, and communicate the EOP Emergency Operations Plan for each unit. * Assist the Executive Director with handling sensitive issues, identifying unit needs, problem-solving, and conflict resolution to help facilitate collaboration. * Develop, coordinate and execute team-related activities and gatherings that contribute to a supported and engaged departmental culture. * Hire, supervise, train, mentor, and evaluate EOP student office assistants. * Manage short- and long-term projects as requested by the Executive Director and EOP leadership, including researching topics, gathering and synthesizing information, and engaging with campus and community partners. 15% Budget and Resource Management * Assist with budget planning by analyzing data, identifying trends, and making projections. * Monitor accounts, reconcile transactions, and prepare budget summaries and reports for the Executive Director. * Provide supplemental support for unit-level budget processes related to scholarships, programming, and grants. * Track deadlines for scholarship cycles and grant compliance reporting. * Provide administrative support for EOP unit grant activities, including pre- and post-award processes, in collaboration with unit leads, the Director of Grant Development, Integration & Reporting, and OSU research offices. * Ensure procurement processes are completed accurately, timely, and in alignment with university and state policies. * Support the Executive Director in the annual merit increase process by assisting with the communication of notices to staff. 5% University Service, Professional Development, and Other Duties * Accept additional responsibilities and assignments at the direction of the Executive Director. * Contribute to a positive and productive work environment and maintain respectful professional relationships. * Attend and actively engage in staff meetings, training, and professional development opportunities, as budget allows. * Collaborate regularly with co-workers, campus partners, and community members to achieve shared departmental and university goals. * Serve on campus committees and work groups as appropriate. What You Will Need * Bachelor's degree in Business Administration, Public Administration, Communications, Education, or other field appropriate to the work. * Three years of experience providing administrative or project management support to an administrator or department. * Experience supervising professional staff or student workers. * Strong organizational and time management skills. * Strong adaptability and problem-solving skills with high attention to detail. * Proficiency with Microsoft Office Suite, Zoom, and other technology tools or video-conferencing platforms. Demonstrated ability to: * Anticipate needs, take initiative, and work independently while managing multiple priorities. * Communicate effectively (strong written and verbal skills) with varied audiences and maintain confidentiality. * Collaborate productively as a member of a diverse team and contribute to a respectful and productive work environment. * Coordinate, track, and complete projects and services from set up to completion with accuracy and timeliness. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Experience in higher education. * Knowledge of Oregon State University policies, procedures, and systems (e.g., Banner, CORE, Concur). * Experience with budget monitoring, procurement, and grant administration. * Demonstrated commitment to advancing inclusive excellence. * Experience with program assessment. Working Conditions / Work Schedule This position is based in a typical office environment on the OSU Corvallis campus with regular interaction with students, staff, and faculty. The Administrative Assistant to the Executive Director & Operations Administrator must be flexible to work occasional evenings and weekends to support student programming and business operations. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $60,000-$75,000 Link to Position Description ********************************************************* Posting Detail Information Posting Number P09571UF Number of Vacancies 1 Anticipated Appointment Begin Date 01/27/2026 Anticipated Appointment End Date Posting Date 11/24/2025 Full Consideration Date Closing Date 12/15/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Patty Jackson ******************************** ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

onsemi is currently seeking an energetic, highly organized Part-time Administrative Assistant. The Administrative Assistant will be responsible for supporting a team by working collaboratively with management on various tasks and projects. This role is a PART-TIME position for approximately 5 hours/week and is based in our Corvallis office. Requirements: Bachelor's degree is highly preferred. 5+ years administrative experience supporting a team, preferably in a manufacturing environment. Collaborative, open, and transparent. Excellent communication skills (verbal + written). Team player with strong organizational skills. Self-motivated, engaged, and able to perform moderately complex tasks independently. Quick learner - able to juggle priorities in handling multiple tasks simultaneously. Strong problem-solving skills, takes initiative, and is sensitive to confidential information. Able to identify opportunities for efficiencies in office work practices and collaborate to develop and implement solutions. Strong computer skills in Microsoft Office (i.e., Word, Excel, and PowerPoint). Solid attention to detail and ability to manage shifting priorities. Must be willing to work overtime as needed A strong goal-orientation and high energy level are critical. Familiarity working with a company experiencing rapid growth. Assists the team by handling office tasks (ordering, invoice reconciliation, making reservations or travel arrangements, supporting new colleague onboarding, shipping, assisting and data entry Performs a wide range of administrative and general support duties of a highly responsible and confidential nature. Organizes and schedules appointments, including interview schedules and other complicated logistical arrangements. Responsible for scheduling team member events, luncheons, and meetings, onsite and virtually. Writes and distributes email, correspondence memos, letters, and forms. Assists in the preparation of regularly scheduled reports, and support collation of data for weekly meetings. Orders office supplies and coordinate with suppliers. Books travel arrangements. Submits and reconciles expense reports. Provides general support to candidates and visitors. Completes special projects as assigned. Create spreadsheets and databases to support business need. Provides back-up support to the receptionist and supports other functions as needed when needed. Maintains site and Companywide SOPs Other duties as needed or assigned.

Part-time Description Bilingual Administrative Support RESPONSIBLE TO: Administrative Assistant - Front Desk Supervisor HRS PER WK: 20 hours/week CLASS: Non-exempt SALARY: 19.50 [includes $1 bilingual differential for Spanish fluency] BENEFITS: Eligible for FFLC sponsored benefits (e.g. paid time off benefits such as vacation, sick, holidays) and eligible to participate in 401k retirement plan. The mission of FOOD For Lane County (FFLC) is to reduce hunger by engaging our community to create access to food. We accomplish this by soliciting, collecting, rescuing, growing, preparing and packaging food for distribution through a network of more than 150 social service agencies and programs; through public awareness, education and community advocacy; and through programs designed to improve the ability of low-income individuals to maintain an adequate supply of wholesome, nutrition food. We serve a diverse population of people living on limited incomes including children, families, seniors, and single adults. SUMMARY OF POSITION: Provide excellent customer service to all community members and to staff in a professional, enthusiastic, courteous, and compassionate manner; answer and direct all calls, greet visitors, provide referrals, and convey program information to the public. This position will also provide translation support to FFLC staff, and other possible admin tasks at the direction of their supervisor. PRIMARY TASKS & RESPONSIBILITIES: ANSWER PHONES and HELP MANAGE PHONE SYSTEM Provide break, lunch, and other backup coverage for the front desk While covering the front desk, greet and direct phone guests in a prompt, professional, and courteous manner Direct calls to appropriate staff Provide guests relevant referrals to food pantries and other social services Provide basic information to public as requested Provide Spanish translation support as needed Assist with other administrative tasks as assigned by supervisor INFORMATION & REFERRAL Refer callers and visitors needing food assistance to appropriate social services offered by FFLC and other partner organizations Emergency Food Bags: Take relevant information from clients requesting food assistance and accurately record information in specified electronic forms. Provide food bags and resources and communicate guidelines of one-time food bag assistance to clients. Also provide backup support to create emergency food bags. MANAGE LOBBY AREA Greet and direct walk-in guests in a prompt, professional and courteous manner Receive food and cash donations from walk-in donors and provide receipts when necessary Become familiar with the procedures for receiving food donations in the case that a warehouse employee is unavailable Keep lobby/reception area clean and organized. Includes sanitization of area and frequently used office supplies Keep front desk materials well organized (brochures, flyers, etc.) Print and replenish resource printed materials as needed, update as new versions come from PAS staff Give incoming mail to designated Development staff for sorting and distribution; separate and prepare outgoing mail OTHER TASKS & RESPONSIBILITIES: ADMINISTRATIVE SUPPORT Assist Development staff with outgoing bulk mailings Support other Admin staff with tasks as needed Communicate important information to Supervisor, other Admin Staff, and HR ADDITIONAL TASKS: Coordinate closely with Supervisor to ensure appropriate workloads and adequate coverage of assigned tasks Actively demonstrate FFLC's values of compassion, collaboration, and inclusion Represent FFLC to the public with knowledge and respect Attend mandatory all staff meetings and trainings Participate in staff events as directed by supervisor Keep desk area neat and organized Assist with various administrative and operational errands as needed. Perform general administrative tasks including printing, laminating, and document editing. Perform other duties as assigned by supervisor SKILLS and QUALIFICATIONS: Exceptional phone and customer service skills Ability to work with people from a wide diversity of backgrounds Professional, thoughtful, and respectful verbal communication skills Friendly, compassionate, and respectful attitude Strong organizational skills with excellent ability to pay attention to detail Comfortable working in a fast-paced manner when necessary Capable of competently multi-tasking when necessary Take initiative to complete other tasks during slow times Sensitivity to, and ability to maintain, confidential information Proficient use of Microsoft Word, Excel, and Outlook Able to operate basic office equipment (copier, postage machine) Willingness to occasionally take on more hours to cover vacations or other out of office time for the front desk person is a plus, but not required Willingness to occasionally use your own car to run errands as directed by supervisor is a plus but not required. (Mileage is paid) English/Spanish bilingual required - Spanish proficiency will be assessed to qualify for differential pay PHYSICAL: Workday activities depending on the type of work needed for any day could include; Continuous speaking and hearing for interactions with coworkers. Continuous clarity of vision at 20 inches or less for normal daily computer tasks, Standing 21 to 50% of the workday, Sitting while working on office data entry and tasks 51 to 75%, Walking, changing positions could include 0 to 20%, Carrying could include a range of 0-35 lbs., (food donations or office files and supplies) Lifting weight will range from 0 to 35 lbs., (food donations or office files and supplies) Pushing and pulling from 0 to 35 lbs., (food donations, office files, filing cabinet and supplies) Reaching and grasping to include overhead up to 0 to 40% of the day, Twisting may turn head, twist neck up to 10% of day; will twist upper torso and hips up to 45 degrees up to 10% of the day with/without lifting/holding objects Repetitive motion of hands: consistent use of hands for keyboarding and data entry 51 to 80% of the day. NOTE: Job descriptions are not intended to be and should not be construed as exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of principal job elements essential for making fair pay decisions about jobs. Reasonable Accommodations: Food for Lane County, complies with federal, state, and local laws regarding reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources, *************. FFLC is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, marital status, genetic information, veteran status, diverse ability, or any other characteristic protected under local, state or federal law. Salary Description 19.50 per hour

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$16.50 - $26.45 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

Department: University Advancement Appointment Type and Duration: Regular, Ongoing Salary: $55,000 - $61,000 per year Compensation Band: OS-OA05-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position UO Advancement to achieve its goals around engagement and fundraising. The department has a unique function in that it is based in UO Advancement but also has a strong working partnership and provides strategic direction to UO Foundation (UOF) and UO Information Services staff. Position Summary The Executive Assistant provides high-level, confidential administrative support to the Associate Vice President (AVP) of Advancement Strategies. This role serves as the AVP's primary point of contact for scheduling, communications, and operational coordination and plays a critical role in coordinating campaign planning efforts. The Executive Assistant plays a key role in managing daily workflows, supporting strategic initiatives, and ensuring smooth departmental operations. This position also supervises administrative support staff that provide support for the Prospect Development and Digital First Strategies teams This role includes responsibility for maintaining fiscally sound management practices in alignment with departmental and university policies. This includes monitoring, administering, and maintaining account records for leadership budgets and expenditures, as well as overseeing shared budget lines and memoranda of understanding (MOUs). Minimum Requirements • Bachelor's degree or an equivalent combination of experience, education, and/or training. • Two years of experience providing high-level administrative support within a large, complex organization or team. • One year of progressively responsible experience in supervision or performing lead worker responsibilities. Professional Competencies • Ability to work independently to anticipate needs, prioritize multiple tasks, and follow through while handling frequent interruptions and rapidly shifting priorities. • Ability to manage people and work effectively with others. • Ability to manage executive calendars, coordinate travel, schedule complex meetings with several stakeholders and staff executive level committees. • Experience with data collection and analysis. • Strong time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules. • Excellent verbal and written communication skills, especially technical writing and creating visual representations of data analysis and workflows. • Ability to work with technology platforms. • Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. • Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person. • Commitment to promoting and enhancing diversity, equity, and inclusion. Preferred Qualifications • Budget management and administration experience. • Professional experience in note/minute taking and documentation, especially for board, volunteers, or senior leadership. • Experience providing executive-level support in a higher education environment. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Apply now Job no: 536017 Work type: Classified Staff Department: Division of Equity & Inclusion Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 1.0 Review of Applications Begins January 5, 2026 (updated); position open until filled Special Instructions to Applicants Please complete an online application uploading the following: 1. Your resume 2. A cover letter that complements your resume and clearly shows how your experience and skills align with this position. As part of the application you will be asked to provide names and contact information for three professional references, one of which is a recent supervisor. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications- use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary The Division of Equity and Inclusion (DEI) works to build capacity for UO's global leadership around policies, practices, and programs that provide access to all UO faculty, staff and students. DEI promotes inclusive excellence by working to ensure equitable access to opportunities, benefits, and resources through engagement with the campus and the community. As a part of our efforts, we design and implement campus-wide programs to recruit and retain a diverse community of students, staff, and community partners. Position Summary The Executive Assistant (EA) holds a key administrative role within the Office of the Vice President for Equity & Inclusion (OVPEI). The position provides administrative support to the Vice President, the Assistant and the Associate Vice Presidents (OVPEI SLT). Under the direction of the Senior Project Manager, this position has a broad set of responsibilities supporting the priorities of the OVPEI SLT including calendar management, meeting and event support, presentation and documentation preparation, project & programming support, and working closely with Division staff and campus partners to support Division initiatives. The EA must have the ability to work independently, confidentially and with an ethic of care, demonstrate sound judgment, and exercise creative problem-solving skills. The position requires deep understanding of principles of equity, inclusion, and diversity, and will develop a comprehensive knowledge of OVPEI, its programs and personnel, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Minimum Requirements * Three years of clerical/secretarial experience which included: * one year at a full performance level performing typing, word processing, or other generating of documents; and * lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. Professional Competencies * Ability to balance competing demands, in support of executives' needs. * Ability to solve problems and respond to a variety of options in complex situations. * Ability to be effective in an interdisciplinary team environment. * Ability to manage stressful situations appropriately, and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. * Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds. * Ability to produce quality correspondence and presentations, following outlined branding standards. * Ability to communicate effectively on behalf of an executive. * Flexibility to shift directions quickly when priorities change and deliver against tight deadlines. * Understanding of principles of equity, inclusion, and diversity, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Preferred Qualifications * Bachelor's degree. * Experience working with University of Oregon systems, policies, and procedures. * Proficient with Microsoft Office applications (or similar) and ability to learn project management tools such as Smartsheet. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

At Quantum Recruiters, we focus intently on providing talent to leading employers throughout the Pacific Northwest. We are currently recruiting for a full-time Administrative Assistant position with a well-established office in Eugene. Exceptional written and verbal communication skills Strong attention to detail Experience using MS Office Suite If you are passionate about people, self directed, and enjoy working in a team environment, send your resume now! Quantum Recruiters is committed to Affirmative Action and values diversity in its workforce.

Details Information Department Educ Opportunities Progm (MSA) Title Administrative Assistant To Job Title Administrative Assistant to the Executive Director & Operations Administrator Appointment Type Professional Faculty Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Educational Opportunities Program is seeking an Administrative Assistant to the Executive Director and Operations Administrator. This is a full-time (1.00 FTE ), 12-month, professional faculty position. The Administrative Assistant to the Executive Director & Operations Administrator reports directly to the Executive Director of Educational Opportunities Program ( EOP ), who oversees a broad portfolio of units, including Precollege Programs, Student Success and Belonging ( SSB ), TRIO Student Support Services ( SSS ), TRIO Upward Bound, the College Assistance Migrant Program ( CAMP ), the High School Equivalency Program ( HEP ), Finish in Four, Reaching Our Opportunities Through STEM ( ROOTS ), and STEM Leaders initiatives. This position provides confidential administrative support and project management to the Executive Director and portfolio units. Additional responsibilities include operational support, management of the Executive Director's schedule and travel, procurement, human resources coordination, office processes, meeting and event planning, facilities management, developing communications, reports, meeting minutes, collecting data related to various issues, and supervision of student front office assistants. The position also plays a key role in assisting EOP leadership with program assessment efforts and supporting the development of materials, messaging, and data-informed narratives that help "tell the EOP story" and elevate awareness of the program's mission, impact, and student success outcomes. This position serves as the Executive Director's liaison with the EOP team, students, key campus partners, and community members. This position ensures departmental goals are met and policies and procedures are developed and effectively implemented. As a member of the EOP leadership team, the Administrative Assistant to the Executive Director & Operations Administrator advances EOP's mission of expanding access to higher education. The role requires sound judgment, initiative, anticipatory skills, high attention to detail, strong organization and communication abilities, conflict resolution abilities, and the capacity to act decisively in a fast-paced, student-centered environment. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 50% Executive and Administrative Support + Manage and coordinate the complex calendar, travel, meetings, and event planning for the Executive Director, ensuring timely preparation and briefing materials. + Draft, edit, and distribute correspondence, agendas, meeting notes, and reports representing the policies and intent of the Executive Director. + Prepare and maintain confidential or sensitive correspondence, records and information, exercise discretion and sound judgment. + Communicate directives and information from the Executive Director to EOP staff, campus partners, and external stakeholders. + Independently research, locate, assemble, edit, analyze and summarize material, information and data to prepare reports and background materials for decision-making. + Assist the Executive Director with tracking performance evaluation schedules and coordinating evaluation meetings for direct reports, while working with supervisors across EOP to ensure all performance evaluations are completed on time. + Execute fiscal and budget responsibilities, including preparing, reconciling, and creating reports to inform the Executive Director's budget decisions. + Act as subject matter expert on OSU's Concur system, processing the Executive Director's expenditures, invoices, reimbursements, and travel-related tasks; provide occasional guidance and limited assistance to EOP staff while ensuring individuals remain responsible for their own entries. + Maintain the Executive Director's purchasing card, including documentation and processing. + Contribute to a positive and collaborative team culture by fostering open communication across EOP units and supporting the Executive Director in addressing sensitive student, personnel, or operational challenges. + Serve as a liaison between the Executive Director and internal/external constituents, ensuring clear, timely, and tactful communication that reflects positively on EOP . + Provide administrative management of central office operations, including ensuring a welcoming environment and high-quality service to students, staff, families, and visitors. + Oversee departmental communication channels (phones, shared inboxes, distribution lists). + Manage mail distribution and office opening/closing procedures. + Coordinate IT support and submit facilities management requests as needed, ensuring EOP spaces are cleaned appropriately. + Assist with Waldo Hall building access, room reservations, and space coordination. + Develop, implement, and maintain office systems, policies, and processes for effective workflow and compliance with university standards. 30% Operations, Project Management, and Departmental Support + Collaborate with EOP leadership to identify unmet needs and develop strategies for providing effective administrative and operational support. + Collaborate with EOP leadership to support departmental programming, initiatives, and student-focused events, ensuring they are well-organized and of high quality. + Assist with departmental assessment efforts by tracking data, compiling reports, and preparing documentation and supporting the development of materials, messaging, and data-informed narratives that help "tell the EOP story" and elevate awareness of the program's mission, impact, and student success outcomes. + Develop, generate, and manage departmental communications, including emails, website updates, newsletters, program highlights, and information monitors. + Assist with coordinating First Generation College Student Day in collaboration with campus partners and college leadership. + Support staff recruitment processes by serving as search coordinator and assisting with onboarding and offboarding. + Develop, coordinate, and communicate the EOP Emergency Operations Plan for each unit. + Assist the Executive Director with handling sensitive issues, identifying unit needs, problem-solving, and conflict resolution to help facilitate collaboration. + Develop, coordinate and execute team-related activities and gatherings that contribute to a supported and engaged departmental culture. + Hire, supervise, train, mentor, and evaluate EOP student office assistants. + Manage short- and long-term projects as requested by the Executive Director and EOP leadership, including researching topics, gathering and synthesizing information, and engaging with campus and community partners. 15% Budget and Resource Management + Assist with budget planning by analyzing data, identifying trends, and making projections. + Monitor accounts, reconcile transactions, and prepare budget summaries and reports for the Executive Director. + Provide supplemental support for unit-level budget processes related to scholarships, programming, and grants. + Track deadlines for scholarship cycles and grant compliance reporting. + Provide administrative support for EOP unit grant activities, including pre- and post-award processes, in collaboration with unit leads, the Director of Grant Development, Integration & Reporting, and OSU research offices. + Ensure procurement processes are completed accurately, timely, and in alignment with university and state policies. + Support the Executive Director in the annual merit increase process by assisting with the communication of notices to staff. 5% University Service, Professional Development, and Other Duties + Accept additional responsibilities and assignments at the direction of the Executive Director. + Contribute to a positive and productive work environment and maintain respectful professional relationships. + Attend and actively engage in staff meetings, training, and professional development opportunities, as budget allows. + Collaborate regularly with co-workers, campus partners, and community members to achieve shared departmental and university goals. + Serve on campus committees and work groups as appropriate. What You Will Need + Bachelor's degree in Business Administration, Public Administration, Communications, Education, or other field appropriate to the work. + Three years of experience providing administrative or project management support to an administrator or department. + Experience supervising professional staff or student workers. + Strong organizational and time management skills. + Strong adaptability and problem-solving skills with high attention to detail. + Proficiency with Microsoft Office Suite, Zoom, and other technology tools or video-conferencing platforms. Demonstratedability to: + Anticipate needs, take initiative, and work independently while managing multiple priorities. + Communicate effectively (strong written and verbal skills) with varied audiences and maintain confidentiality. + Collaborate productively as a member of a diverse team and contribute to a respectful and productive work environment. + Coordinate, track, and complete projects and services from set up to completion with accuracy and timeliness. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Experience in higher education. + Knowledge of Oregon State University policies, procedures, and systems (e.g., Banner, CORE , Concur). + Experience with budget monitoring, procurement, and grant administration. + Demonstrated commitment to advancing inclusive excellence. + Experience with program assessment. Working Conditions / Work Schedule This position is based in a typical office environment on the OSU Corvallis campus with regular interaction with students, staff, and faculty. The Administrative Assistant to the Executive Director & Operations Administrator must be flexible to work occasional evenings and weekends to support student programming and business operations. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $60,000-$75,000 Link to Position Description ********************************************************** Posting Detail Information Posting Number P09571UF Number of Vacancies 1 Anticipated Appointment Begin Date 01/27/2026 Anticipated Appointment End Date Posting Date 11/24/2025 Full Consideration Date Closing Date 12/15/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Patty Jackson ******************************** ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$14.85 - $24.50 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

Department: Division of Equity & Inclusion Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 1.0 Review of Applications Begins open until filled Special Instructions to Applicants Please complete an online application uploading the following: 1. Your resume 2. A cover letter that complements your resume and clearly shows how your experience and skills align with this position. As part of the application you will be asked to provide names and contact information for three professional references, one of which is a recent supervisor. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications- use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary The Division of Equity and Inclusion (DEI) works to build capacity for UO's global leadership around policies, practices, and programs that provide access to all UO faculty, staff and students. DEI promotes inclusive excellence by working to ensure equitable access to opportunities, benefits, and resources through engagement with the campus and the community. As a part of our efforts, we design and implement campus-wide programs to recruit and retain a diverse community of students, staff, and community partners. Position Summary The Executive Assistant (EA) holds a key administrative role within the Office of the Vice President for Equity & Inclusion (OVPEI). The position provides administrative support to the Vice President, the Assistant and the Associate Vice Presidents (OVPEI SLT). Under the direction of the Senior Project Manager, this position has a broad set of responsibilities supporting the priorities of the OVPEI SLT including calendar management, meeting and event support, presentation and documentation preparation, project & programming support, and working closely with Division staff and campus partners to support Division initiatives. The EA must have the ability to work independently, confidentially and with an ethic of care, demonstrate sound judgment, and exercise creative problem-solving skills. The position requires deep understanding of principles of equity, inclusion, and diversity, and will develop a comprehensive knowledge of OVPEI, its programs and personnel, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Minimum Requirements • Three years of clerical/secretarial experience which included: • one year at a full performance level performing typing, word processing, or other generating of documents; and • lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. Professional Competencies • Ability to balance competing demands, in support of executives' needs. • Ability to solve problems and respond to a variety of options in complex situations. • Ability to be effective in an interdisciplinary team environment. • Ability to manage stressful situations appropriately, and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. • Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds. • Ability to produce quality correspondence and presentations, following outlined branding standards. • Ability to communicate effectively on behalf of an executive. • Flexibility to shift directions quickly when priorities change and deliver against tight deadlines. • Understanding of principles of equity, inclusion, and diversity, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Preferred Qualifications • Bachelor's degree. • Experience working with University of Oregon systems, policies, and procedures. • Proficient with Microsoft Office applications (or similar) and ability to learn project management tools such as Smartsheet. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Apply now Job no: 536048 Work type: Classified Staff Department: College of Design Classification: Administrative Program Assist Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 1.0 Review of Applications Begins November 18, 2025; position open until filled Special Instructions to Applicants * A current resume/CV. * Names, phone numbers, and email addresses for at least three (3) professional references. Department Summary The School of Planning, Public Policy and Management (PPPM) is one of the core academic units within the College of Design. PPPM offers accredited and nationally recognized degree programs at the undergraduate and graduate levels, including the Master of Public Administration, Master of Nonprofit Management, Master of Community and Regional Planning, and a PhD in Planning and Public Affairs. At the undergraduate level, PPPM offers majors in Planning, Public Policy and Management, and Nonprofit Administration. PPPM is the academic home for 19 tenure track faculty members, and a team of dedicated career faculty and pro tem instructors. The School supports a dynamic teaching and research environment with an annual operating budget of approximately $5 million. PPPM is committed to preparing future leaders who are equipped to address pressing social and environmental challenges through policy, planning, and public service. PPPM actively promotes equity and inclusion across all facets of its teaching, research, and community engagement. Faculty, staff, and students collaborate on real world projects that create meaningful impacts for communities in Oregon and beyond. The University of Oregon is a comprehensive R1 public research university that serves its students and the people of Oregon, the nation, and the world through the creation and transfer of knowledge in the liberal arts, the natural sciences, and the professions. It is a member of the Association of American Universities. Position Summary The Academic Program Assistant (APA) provides critical administrative and program support for the School of Planning, Public Policy and Management (PPPM) within the College of Design. This position plays a key role in supporting academic operations, curriculum planning, event coordination, faculty reviews, and internal communications. Additionally, the APA serves as a primary liaison to the Central Business Services Office (CBSO) for transactions related to human resources, payroll, accounts payable, and travel and expense processing. In this role, the coordinator collaborates with CBSO staff to support hiring and onboarding of student and GE employees, initiate Concur approvals, reconcile faculty and program spending, and ensure compliance with university financial policies and procedures. The APA handles projects ranging from routine administrative tasks to complex assignments requiring advanced problem-solving, initiative, and the ability to complete non-sequential steps. The role involves independent communication with individuals and groups at all levels of the institution, as well as the general public, to research and interpret information, respond to inquiries, and assist with projects that advance school and college goals and objectives. Minimum Requirements * Three years of office experience which included two years at full performance level and experience generating documents; and * Lead work responsibility or coordination of office procedures. Professional Competencies * Ability to coordinate multi-layered projects. * Effective communication in person, over the phone and via email. * Ability to work in a team-oriented environment. * Intercultural competency. * Detail-oriented. Preferred Qualifications * Experience working with Banner. * Experience in higher education administration. * Bachelor's degree. * Experience as lead in organizing events. * Experience working with hiring and human resources processes. * One year of professional experience in an administrative environment, including some element of detail-oriented data entry. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Details Information Department Ext Washington Co Office (TEX) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Job Location Beaverton Benefits Eligible Not benefits eligible Remote or Hybrid option? Employment Category Limited Duration Job Summary This recruitment will be used to fill one, part-time (approximately 4 hours per week) Administrative Program Assistant position for the Division of Extension and Engagement's Oregon Naturalist Program in the Oregon State University (OSU) Extension Washington County Office. This is a limited duration position with hours that will vary based on the programming needs and is expected to last approximately six months from the appointment begin date. This is a limited duration Administrative Program Assistant (APA) position with the Oregon State University Division of Extension and Engagement's Oregon Naturalist Program. The Oregon Naturalist Program (ONP) is part of the OSU Extension Service Forestry and Natural Resources Program. This position is based in Washington County, Oregon. This APA is supervised by the Oregon Naturalist Program Coordinator. The weekly hours for this position will vary based on programming needs. The APA provides critical administrative support for the Youth and Environment Educators (YEE) program, a partnership with Metro Regional Government that trains youth leaders to educate and engage children and families on the natural environment, and is nested under the ONP. This support includes assisting with programming planning, organization, collaboration, and outreach related to training youth leaders to educate and engage children and families on the natural environment. Ensuring compliance to youth safety, this position will work with the OSU Youth Protection office. This APA works with the Oregon Naturalist Program Coordinator to ensure that non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. This APA position requires working outside the office setting. Active and effective communication with OSU employees and key stakeholders is critical to the success of this position. About the Oregon Naturalist Program: The Extension Oregon Naturalist Program provides people with an opportunity to learn about natural resources through the study of rigorous science and research-based content: the natural history of plants, animals, habitats, and geology, the history and processes of landscape change, as well as the most relevant topics in present-day sustainable natural resource management. Participants volunteer for natural resources programs, agencies, organizations, and other groups in their communities. About the Division of Extension and Engagement (division): The Division of Extension and Engagement (division) is core to Oregon State University's mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division's website. Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 60% Oregon Youth and Environment Educators (YEE) administrative support * Provide administrative program support functions related to the daily operational activities for the YEE program in Washington County. * Ensure compliance with the OSU youth safety policies. * Ensure of safe, inclusive, and welcoming environment for adults and youth in the YEE program at both the office and site locations. * Collaborate with the ONP Coordinator and the ONP Education Program Assistant to explore ways that YEE and ONP can work together on mutually beneficial projects. * Mentor youth leaders. Individuals will have different backgrounds and communication styles and expectations. * Foster positive and supportive youth peer interactions and community between YEE members. * Track requests from YEE participants and community members through appropriate digital communication and tracking tools, such as Ideal-Logic and MailChimp. * Organize, schedule, and coordinate events on behalf of YEE, based on program needs. * Commitment to offering a physically, psychologically and emotionally safe environment for all adults and youth. 30% Administrative assignments * Attend program meetings, including those attended by youth participants and community partners. * Follow up on tasks discussed in program meetings. * Complete administrative tasks, which include digital drive organization and archival maintenance. * Maintain and update records of youth participants' attendance and engagement. * Assist with non-credit programming planning, organization, and outreach. * Follow OSU and division brand guidelines for programmatic communications, marketing and engagement. * Develop procedures necessary for work completion. 10% Other duties * Process financial transactions related to the program (e.g., mileage reimbursements). * Complete the division's civil rights training session(s). * Perform other duties as assigned. What We Require Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures. What You Will Need * A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. * Ability to communicate successfully and inclusively with broad and diverse groups in a culturally responsible manner. * General knowledge and ability to use computers, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to the Microsoft Applications. * Ability to work independently with minimal supervision. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Demonstrated leadership experience with volunteer programs. * Experience working with youth in a formal or informal educational setting. * Prior participation in youth development and education or similar educational programs. * Ability to learn and adapt to using multiple forms of digital communication systems, including website software, email newsletters, social media, and other tools in a changing technological environment. Working Conditions / Work Schedule * The Administrative Program Assistant has regular contact with the public, in person and by telephone or email, to promote awareness of interest in the Oregon Youth and Environmental Educators Program. There is regular communication in person, by telephone and email with participants, potential participants, and community partners related to the program. * Flexibility to work non-standard schedule: evenings and weekends may be required based on programming needs, coordinating with supervisor to adapt work schedule to address needs. * This is a limited duration position with intermittent hours which will vary weekly based on programming needs. More work hours will be assigned in the spring and summer. * Position duties will include working in a varied working environments including professional offices and outdoors. * The primary work location for this position is the OSU Washington County Office in Beaverton, Oregon. However, remote work may be established via OSU's Flexible Work Arrangement Agreement Form, with pre-determined periodic reviews of on-going work for continuation of the agreement. Pay Method Hourly Pay Period 1st through the last day of the month Pay Date Last working day of the month Min Salary $20.98 Max Salary $31.63 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05481CT Number of Vacancies 1 Anticipated Appointment Begin Date 12/31/2025 Anticipated Appointment End Date 06/30/2026 Posting Date 12/01/2025 Full Consideration Date 12/10/2025 Closing Date 12/17/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 12/10/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Nadine Menashe, ****************************** Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at **************. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions