Executive administrative assistant jobs in Ocala, FL - 54 jobs

Our promise to you: Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: * Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance * Paid Time Off from Day One * 403-B Retirement Plan * 4 Weeks 100% Paid Parental Leave * Career Development * Whole Person Well-being Resources * Mental Health Resources and Support * Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 1800 N HANCOCK RD City: MINNEOLA State: Florida Postal Code: 34715 Job Description: * Shift Monday - Friday 7:00am - 4:30pm. * Provides administrative support to the leadership team and staff. * Manages calendars and assists with scheduling. * Handles daily issues and provides project oversight as requested. * Greets visitors and assists them as needed. * Answers incoming calls, routes to appropriate personnel, records messages, and retrieves voicemails. Knowledge, Skills, and Abilities: * Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), Internet and other research tools, word-processing, and databases [Required] * Filing skills [Required] * Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. [Required] * Ability to easily grasp complex situations [Required] * Ability to work independently and as a team member, as well as accept direction [Required] Education: * Associate [Required] Field of Study: * Trade school certification/diploma Work Experience: * 2+ office administration experience [Required] * Previous project management experience [Preferred] * Previous scheduling experience [Preferred] Additional Information: * N/A Licenses and Certifications: * N/A Physical Requirements: (Please click the link below to view work requirements) Physical Requirements - **************************** Pay Range: $19.22 - $35.75 This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

NOW HIRING! Senior Executive Assistant - Sheriff Location: Hernando County Sheriff's Office - Brooksville, Florida Reports to: Sheriff Al Nienhuis Status: Full-Time | Exempt | Pay Grade 21N Application Deadline: Open until Filled About the Position Are you a poised, intelligent, and highly organized professional who excels in a fast-paced, high-stakes environment? Do you bring the political awareness, discretion, and initiative required to support a high-profile elected official? The Hernando County Sheriff's office is seeking a Senior Executive Assistant to serve as the trusted right hand to Sheriff Al Nienhuis - a respected leader known for his commitment to conservative, efficient, accountable, and high-integrity law enforcement. This is a high-trust, high-impact position. This role sits at the center of strategic operations, public communications, and executive decision-making. The incumbent will manage sensitive information, coordinate with elected officials and community leaders, and ensure the Sheriff's Office operates with precision and professionalism. Essential Functions of this Position Serve as the Sheriff's primary administrative and communications liaison. Manage the Sheriff's calendar, correspondence, and high-level scheduling. Draft and proofread official communications, media releases, and internal memos. Represent the Sheriff's Office with professionalism in all public and private interactions. Attend or debrief key meetings, ensuring the Sheriff is well informed, prepared, and equipped for effective decision-making. Maintain strict confidentiality and demonstrate unwavering loyalty and integrity. Support crisis communications, rapid-response messaging, and public relations efforts. Assist with budget preparation and special projects that impact county-wide operations. Be available outside traditional office hours for urgent matters, law enforcement emergencies, travel coordination, and occasional community presentations or events. What We Are Looking For A sharp, politically astute professional with exceptional judgment. A proactive problem-solver who anticipates needs and takes initiative. A polished communicator with excellent writing, editing, and interpersonal skills. A calm, composed presence under pressure, especially in fast-paced, high-stakes situations. A team player who values public service, professionalism, and discretion. Minimum Qualifications High school diploma, GED, or equivalent. Preference will be given to applicants possessing an associate degree or higher in Business Administration, Public Administration, Management, or a comparable field of study. Minimum of five (5) years of progressively responsible experience in administrative support, executive assistant, or office management is required. Experience in law enforcement, government, legal, or high-security environment preferred. Strong computer, writing, and organizational skills. Why Join Us Serve alongside a respected Sheriff with a strong leadership legacy. Be part of a mission-driven agency that values integrity, innovation, and community trust. Work in a dynamic, high-impact role where your contributions truly matter. Enjoy a competitive compensation and comprehension benefits including: low-cost medical, dental, vision, life, and disability insurance as well as participation in the Florida Retirement System. Confidential Notice This position requires access to sensitive personal, law enforcement, and personnel information. Discretion, loyalty, and integrity are non-negotiable. Equal Opportunity Employer

Working Title: ADMINISTRATIVE ASSISTANT I - 43000010 Pay Plan: Career Service 43000010 Salary: $38,000.00 - $50,000.00 Total Compensation Estimator Tool * OPEN COMPETITIVE/OPS EMPLOYMENT OPPORTUNITY* DIVISION: OFFICE OF THE CHIEF OF STAFF CITY: TALLAHASSEE COUNTY: LEON SPECIAL NOTES: High school diploma or equivalent is required. Prior experience working as an administrative assistant is preferred. The salary range for this position is $38,000.00 -$50,000.00 annually. Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: * Excellent communication skills and a professional, welcoming demeanor are essential. * Ability to use standard office equipment, multi-line phone systems, and basic software like Microsoft Office. * Strong multi-tasking and organizational skills to manage various responsibilities. BRIEF DESCRIPTION OF DUTIES: Provide a range of front desk duties, such as greeting visitors, answering phones, managing mail, and maintaining office supplies; as well as administrative tasks like data entry, scheduling meetings, and providing general clerical support to Executive Staff. Key responsibilities include ensuring a welcoming office environment, efficiently handling communications, and assisting with various office operations to maintain an organized and functional workspace. Provide a range of administrative support to the Executive Staff. Many tasks assigned are confidential in nature and require discretion on behalf of the employee. Handle incoming and outgoing mail, packages, and deliveries, distributing them to the correct recipients. Schedule meetings, manage office calendars, and book conference rooms. Additional duties: * Office Supplies: Monitor office supply inventory and place orders for replenishment. * Document Preparation: Help with creating and editing correspondence, reports, and other materials. * Computer data entry programs used by office. * Clerical Tasks: Assist with copying, faxing, and other clerical duties as needed by office staff. * Other duties as assigned by Executive Staff If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Energize your Career at SECO Energy! General Purpose of Job The Executive Administrative Assistant - Corporate Strategy & Innovation provides high-level, confidential administrative support to the Vice President of Corporate Strategy & Innovation and performs clerical and budgetary tasks for other management personnel in the department. This position is responsible for coordinating the preparation of department materials for the Cooperative Board of Trustee Meetings and providing support for the execution of technological innovations, business process improvements, and strategic initiatives across business units. The role requires independent initiative and a proactive approach in handling a broad range of administrative duties to support the department's objectives. Minimum Required Qualifications and Competencies The following includes the minimum job requirements and essential duties for this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees. Education * Minimum: Two (2) year associate's degree in business administration, or a related field. * Preferred: Four (4) year bachelor's degree in business administration or a related field. * Job-related experience may be substituted for the required education on a year-for-year basis. Experience * Minimum: Five (5) years of administrative and general office experience * Preferred: Experience or similar work in an electric utility or related industry is preferred. Other Requirements * Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations. * Normal work hours will be eight (8) hours Monday through Friday, between 8:00 am to 5:00 pm. * Successful completion of pre-employment background check, physical and drug screen.

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: Coordinate with lenders, contractors, and the factory to keep projects on track. Ensure all documents, payments, and approvals are complete before delivery. Provide exceptional customer communication at every stage of the process. In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): Review contracts for completeness (signatures, initials, dates). Send welcome emails and maintain ongoing customer communication. Track deal progress in Cirrus and Deal Status logs. Work with sales team to process pending deals and purchase orders. Request POs, submit change orders (with proper approvals), and update records. Coordinate financing: work with lenders, clear conditions, and verify approvals. Schedule home deliveries, obtain freight quotes, and coordinate logistics. Collect and process final payments; issue demand letters if needed. Ensure homes are cleared prior to shipment and track delivery timelines. Process titling and warranty documentation. Act as liaison between location and corporate operations/accounting. Customer Service: Serve as the main point of contact for customers after purchase. Provide updates on financing, estimated completion dates, and delivery status. Answer questions and assist with next steps throughout the home buying journey. Coordinate with factory and vendors on any service or warranty issues. Administrative: Process deposits, transmittals, and invoices; maintain accurate records. Order office supplies, manage vendor/contractor packets, and maintain files. Open/distribute mail and prepare outgoing mail. Provide clerical support to GM and sales team when required. Greet visitors and assist with phones as needed. Qualifications High School diploma 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. Detail-oriented with excellent follow-through skills. Excellent time management skills with ability to prioritize and meet deadlines. Strong organizational skills with ability to manage multiple priorities. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent communication skills, both written and verbal. Positive, customer-first attitude with strong follow-through. Self-motivated, reliable, and able to work independently. Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. Must possess a positive attitude and be highly effective in a team environment. Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: * Coordinate with lenders, contractors, and the factory to keep projects on track. * Ensure all documents, payments, and approvals are complete before delivery. * Provide exceptional customer communication at every stage of the process. * In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): * Review contracts for completeness (signatures, initials, dates). * Send welcome emails and maintain ongoing customer communication. * Track deal progress in Cirrus and Deal Status logs. * Work with sales team to process pending deals and purchase orders. * Request POs, submit change orders (with proper approvals), and update records. * Coordinate financing: work with lenders, clear conditions, and verify approvals. * Schedule home deliveries, obtain freight quotes, and coordinate logistics. * Collect and process final payments; issue demand letters if needed. * Ensure homes are cleared prior to shipment and track delivery timelines. * Process titling and warranty documentation. * Act as liaison between location and corporate operations/accounting. Customer Service: * Serve as the main point of contact for customers after purchase. * Provide updates on financing, estimated completion dates, and delivery status. * Answer questions and assist with next steps throughout the home buying journey. * Coordinate with factory and vendors on any service or warranty issues. Administrative: * Process deposits, transmittals, and invoices; maintain accurate records. * Order office supplies, manage vendor/contractor packets, and maintain files. * Open/distribute mail and prepare outgoing mail. * Provide clerical support to GM and sales team when required. * Greet visitors and assist with phones as needed. Qualifications * High School diploma * 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. * Detail-oriented with excellent follow-through skills. * Excellent time management skills with ability to prioritize and meet deadlines. * Strong organizational skills with ability to manage multiple priorities. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). * Excellent communication skills, both written and verbal. * Positive, customer-first attitude with strong follow-through. * Self-motivated, reliable, and able to work independently. * Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. * Must possess a positive attitude and be highly effective in a team environment. * Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Div. 188 Ocala, FL Responsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Perform clerical duties to support division operations. * Assist with entering data into software system. * Assist with collection and tracking of data. * Provide support with contracts, certificate of insurance or other requests. * Perform other clerical or administrative duties as required to support the division. Education and/or Experience High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience. Computer Skills Microsoft Office to include Word, Excel; Microsoft Dynamics 365 preferred.

For over a century Charlotte Pipe and Foundry Company has been manufacturing pipe and fittings exclusively in the USA, employing 1,400 loyal, hard-working Americans. Today we manufacture the industry's broadest range of standard and specialty DWV products, including cast iron and plastic pipe and fittings. Charlotte Pipe is headquartered in Charlotte, NC, and has seven plant locations across the United States. Charlotte Pipe and Foundry, located in Wildwood, FL, is looking for a full-time (40 hours per week) Administrative Assistant with a proven record of accomplishment to join our team. Charlotte Pipe and Foundry is a leading manufacturer of pipe and fittings. We are the only manufacturer that offers a complete system of cast iron, PVC, CPVC, ABS and FlowGuard Gold pipe and fittings for residential and commercial plumbing systems and industrial applications. Investment in the latest tooling and machinery make it possible for us to meet increasing demand for our products and to provide the highest quality pipe and fittings in the industry. We offer a safe and productive work environment. We pay competitively based on performance and provide excellent benefits. Qualifications: High School Diploma or GED required 2+ years of experience performing administrative tasks preferred Experience in an office setting as an Administrator or Office Manager with payroll experience Strong Microsoft word Skills SAP knowledge and experience Great communication skills Essential Duties and Responsibilities: include the following. Other duties may be assigned Assist Plant Manager and Supervisors. Perform cycle counts on various supplies stored in the plant. Work closely with members of the Divisional HR staff to assist and coordinate employee relations activities, employment processes and special projects as required. Conducts New Hire Orientation. Maintains Personnel Files/Records. Arranges Drug Testing (pre-employment, random, post-accident, probable cause). Completes and verifies all I-9 Documentation, E-Verify, and new hire reporting. Processes and balances production payroll on a weekly basis. Schedules Meetings/Assists with Planning Special Events. Responsible for working with bills of lading. Creates Purchase Orders, goods receipts, files packing slips. Scans and attach Certificate of Analysis for Raw Materials. Completes Daily Railcar/Silo Report. Goods Receipt/Invoice Receipt Clearing Process. Reconcile Petty Cash and create check request Reconcile the Bank of America Visa statement(s) Schedule and monitor carriers for pickups. Prepare bills of lading and process outbound LTL shipments. Provide root cause analysis of inventory discrepancies, shortages, and overages in the warehouse while utilizing the Warehouse Management System and SAP. Coordinate approvals with Plant Manager for non-PO related invoices (utilities, gas, etc.). Completes and submits check requests for charitable contributions. Assists with raw material and packaging physical inventory once a month. Ensure all PO receipts have been entered before inventory begins. Ensure all railcars have been properly received or moved to plant stock before inventory begins. Collect count data and forward to accounting. Assist in recounts and analysis of inventory variances. We Offer: Tuition Reimbursement up to $3,000 per year Health and Fitness Club Membership Reimbursement Wellness Programs Paid Time-Off Employee Recognition Programs National Guard and Reserve Pay Successful Team Approach Opportunities for Career Advancement Benefits Include: Our associates enjoy a safe and positive working environment with opportunities for growth through training and advancement from within the Company. Our team members also enjoy a comprehensive benefits program including: Medical and dental coverage participation on the first day of the month after completing one full month of employment with the Company Flexible Spending Accounts Company paid life insurance 401(k) with company match of 50 cents for every dollar contributed up to 6% of annual pay plus non-elective contribution of 3% of compensation Employee Assistance Program We also offer a group of supplemental benefit plans including voluntary life, whole life, accidental death and dismemberment, long-term disability, and cancer insurance We Are an Equal Opportunity Employer and a Drug Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Cabot Cabot is a global developer and operator of world-class golf destinations with a growing portfolio of six Cabot properties and four Cabot-managed properties. The Cabot portfolio includes Cabot Cape Breton in Nova Scotia, Canada, Cabot Saint Lucia in the Caribbean, Cabot Revelstoke in British Columbia, Canada, Cabot Citrus Farms in the United States, Cabot Highlands in Scotland, and Cabot Bordeaux in France. With extensive expertise in golf and hospitality management, Cabot also oversees the operations of several premier golf courses through its Cabot-managed properties in the U.S., including: Cascata Golf Club and Rio Secco Golf Club in Las Vegas, Nevada; Grand Bear Golf Club in Saucier, Mississippi; and Chariot Run Golf Club in Laconia, Indiana. Cabot continues to cultivate a legacy of excellence, providing guests and homeowners with exclusive access to bespoke, destination-inspired experiences and a commitment to exceptional service across its luxury residential and boutique resort offerings. Cabot Citrus Farms Cabot's first American property, Cabot Citrus Farms, is set across 1,200 acres of pristine natural beauty in the Central-West region of Florida, aptly known as the Nature Coast. Offering dramatic elevation changes, sandy soil, and rolling hills canopied by towering sand pines, palmetto trees, and century-old moss-covered oaks, the unique landscape is enchanting. With two 18-hole golf courses, one 10-hole course, an 11-hole par-3 course, and an unparalleled practice facility, Cabot Citrus Farms is the ultimate golf adventure. In addition to golf, the property offers luxury accommodations, real estate opportunities, elevated food and beverage experiences, and off-course activities that include a Sport Club, a fishing pond, and sports courts, with a Pool and Racquet Club coming in the future. Position Overview The Administrative Assistant at Cabot Citrus Farms works closely with the General Manager to support the effective day-to-day operation of the resort's administrative functions. Serving as a central point of coordination for internal teams, this role provides direct support to the General Manager while managing routine administrative activities that contribute to smooth and efficient operations. This position supports scheduling, correspondence, recordkeeping, and document management, while handling sensitive and confidential information with discretion. The Administrative Assistant helps ensure priorities are tracked, information flows accurately, and administrative processes remain organized and reliable. The role also monitors social media and online platforms for guest feedback, summarizes trends and notable items, and escalates issues as needed to support leadership awareness and timely follow-up. This role plays a critical part in enabling leadership effectiveness by delivering consistent, detail-oriented administrative support within a fast-paced hospitality environment. The Profile A successful Administrative Assistant is a dependable extension of the General Manager, known for organization and follow-through. They are proactive in identifying needs and skilled at managing multiple priorities with professionalism. The Administrative Assistant is a vital member of the team providing support to the operating teams to deliver on the brand's mission to “Create Magical Places Where Remarkable Memories are Made.” The Administrative Assistant is a trusted teammate who always maintains confidentiality and exemplifies Cabot's values of confidence, authenticity, humility, and warmth. Key Responsibilities Provide administrative support to the General Manager and Executive Leadership Team as needed. Organize and schedule meetings and appointments. Prepare and distribute correspondence, including letters, forms, and emails. Ensure accuracy and professionalism in all communications. Carry out administrative duties such as filing, typing, copying, binding, etc. Reply to email, telephone, or face-to-face inquiries. Handle sensitive information with confidentiality and discretion. Prepare materials for board or management meetings. Assist in organizing team events, luncheons, and recognition programs. Other administrative duties as assigned. Qualifications High school diploma or equivalent; college degree preferred. Resort or hotel experience preferred. Knowledge of office management systems and procedures. Proficiency in Microsoft Office. Attention to detail and problem-solving skills. Strong organizational and planning skills. Work Conditions Office-based with regular interaction with resort staff and guests. May require flexible scheduling, including weekends or holidays. Occasional walking between resort facilities. Benefits We offer a comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) 10 Paid Vacation Days 5 Paid Sick Days 14 Company Holidays Maternity and Paternity Leave Complimentary Staff Lunch Early Earned Wage Access Golf Privileges Employee Discount Program And much more! Our greatest asset, and the key to our success, is our team. We have developed an incredibly positive and exceedingly vibrant culture by attracting the most caring, engaging, and driven people in golf and hospitality. With a focus on the principles of the Golden Rule - treating others as we wish to be treated - the warmth, kindness and good nature of our team is ultimately what sets Cabot apart. Work hard and be nice to people - it's as simple as that! If your values align with the Cabot vision, we welcome you to apply and join our amazing team that is building this one-of-a-kind property!

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Brooksville, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Job Description Cabot Cabot is a global developer and operator of world-class golf destinations with a growing portfolio of six Cabot properties and four Cabot-managed properties. The Cabot portfolio includes Cabot Cape Breton in Nova Scotia, Canada, Cabot Saint Lucia in the Caribbean, Cabot Revelstoke in British Columbia, Canada, Cabot Citrus Farms in the United States, Cabot Highlands in Scotland, and Cabot Bordeaux in France. With extensive expertise in golf and hospitality management, Cabot also oversees the operations of several premier golf courses through its Cabot-managed properties in the U.S., including: Cascata Golf Club and Rio Secco Golf Club in Las Vegas, Nevada; Grand Bear Golf Club in Saucier, Mississippi; and Chariot Run Golf Club in Laconia, Indiana. Cabot continues to cultivate a legacy of excellence, providing guests and homeowners with exclusive access to bespoke, destination-inspired experiences and a commitment to exceptional service across its luxury residential and boutique resort offerings. Cabot Citrus Farms Cabot's first American property, Cabot Citrus Farms, is set across 1,200 acres of pristine natural beauty in the Central-West region of Florida, aptly known as the Nature Coast. Offering dramatic elevation changes, sandy soil, and rolling hills canopied by towering sand pines, palmetto trees, and century-old moss-covered oaks, the unique landscape is enchanting. With two 18-hole golf courses, one 10-hole course, an 11-hole par-3 course, and an unparalleled practice facility, Cabot Citrus Farms is the ultimate golf adventure. In addition to golf, the property offers luxury accommodations, real estate opportunities, elevated food and beverage experiences, and off-course activities that include a Sport Club, a fishing pond, and sports courts, with a Pool and Racquet Club coming in the future. Position Overview The Administrative Assistant at Cabot Citrus Farms works closely with the General Manager to support the effective day-to-day operation of the resort's administrative functions. Serving as a central point of coordination for internal teams, this role provides direct support to the General Manager while managing routine administrative activities that contribute to smooth and efficient operations. This position supports scheduling, correspondence, recordkeeping, and document management, while handling sensitive and confidential information with discretion. The Administrative Assistant helps ensure priorities are tracked, information flows accurately, and administrative processes remain organized and reliable. The role also monitors social media and online platforms for guest feedback, summarizes trends and notable items, and escalates issues as needed to support leadership awareness and timely follow-up. This role plays a critical part in enabling leadership effectiveness by delivering consistent, detail-oriented administrative support within a fast-paced hospitality environment. The Profile A successful Administrative Assistant is a dependable extension of the General Manager, known for organization and follow-through. They are proactive in identifying needs and skilled at managing multiple priorities with professionalism. The Administrative Assistant is a vital member of the team providing support to the operating teams to deliver on the brand's mission to “Create Magical Places Where Remarkable Memories are Made.” The Administrative Assistant is a trusted teammate who always maintains confidentiality and exemplifies Cabot's values of confidence, authenticity, humility, and warmth. Key Responsibilities Provide administrative support to the General Manager and Executive Leadership Team as needed. Organize and schedule meetings and appointments. Prepare and distribute correspondence, including letters, forms, and emails. Ensure accuracy and professionalism in all communications. Carry out administrative duties such as filing, typing, copying, binding, etc. Reply to email, telephone, or face-to-face inquiries. Handle sensitive information with confidentiality and discretion. Prepare materials for board or management meetings. Assist in organizing team events, luncheons, and recognition programs. Other administrative duties as assigned. Qualifications High school diploma or equivalent; college degree preferred. Resort or hotel experience preferred. Knowledge of office management systems and procedures. Proficiency in Microsoft Office. Attention to detail and problem-solving skills. Strong organizational and planning skills. Work Conditions Office-based with regular interaction with resort staff and guests. May require flexible scheduling, including weekends or holidays. Occasional walking between resort facilities. Benefits We offer a comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) 10 Paid Vacation Days 5 Paid Sick Days 14 Company Holidays Maternity and Paternity Leave Complimentary Staff Lunch Early Earned Wage Access Golf Privileges Employee Discount Program And much more! Our greatest asset, and the key to our success, is our team. We have developed an incredibly positive and exceedingly vibrant culture by attracting the most caring, engaging, and driven people in golf and hospitality. With a focus on the principles of the Golden Rule - treating others as we wish to be treated - the warmth, kindness and good nature of our team is ultimately what sets Cabot apart. Work hard and be nice to people - it's as simple as that! If your values align with the Cabot vision, we welcome you to apply and join our amazing team that is building this one-of-a-kind property!

Are you an organized multitasker who thrives on keeping operations running smoothly? The Villages Community Development Districts is seeking a detail-oriented Administrative Assistant to work with our Community Watch department. If you excel at juggling multiple priorities, love creating efficient systems, and take pride in providing exceptional service to both residents and team members, this is your opportunity to make a real difference in Community Watch operations. Your Role From managing house checks and coordinating patrol logistics to handling recruiting activities and supporting administrative operations, you'll touch every aspect of our department's daily success. You'll work independently while collaborating with all levels of staff, ensuring residents feel heard, team members have what they need, and operations run like clockwork. What Makes This Role Special Diverse Responsibilities: No two days are the same, handle everything from resident house checks to recruitment coordination, map production to training logistics Independence with Support: Work autonomously on projects while being part of a collaborative team environment Technology-Forward: Use Microsoft Office suite, databases, and cloud-based systems to streamline operations Growth Potential: Gain comprehensive exposure to Community Watch operations The Ideal Candidate You're a natural organizer who can keep multiple plates spinning without breaking a sweat. You have 1-2 years of administrative experience and are proficient with Microsoft Office (Word, Excel, PowerPoint, Access). Most importantly, you're someone who stays calm under pressure, communicates clearly with diverse audiences, and takes pride in accuracy and attention to detail. You understand that in a 24/7 operation like Community Watch, your behind-the-scenes work is essential to everything we do. Location: The Villages, Florida Department: Community Watch Reports To: Administrative Coordinator Classification: Non-Exempt/Full-Time Competitive Benefits as a full-time employee of the District include: Medical Insurance (fully paid for employee single coverage) Voluntary health benefits including Dental and Vision Insurance 401(a) Retirement Plan, with contributions funded by the District 457(b) Retirement Plan, permitting employee pre-tax deferrals Flexible Spending programs for both Medical and Dependent Care Employee Assistance Program Paid Time Off Tuition Reimbursement Public Service Loan Forgiveness Eligible Tier 2 qualifying organization for The Villages Charter School JOB SUMMARY This position directs and oversees the department's daily office operations to ensure smooth functioning of administrative support staff and functions. Performing receptionist and administrative/clerical duties and routines related to the management and operation of the department, independently and in conjunction with direction from the management team. Position also assists with the department's daily office operations. This is a multi-faceted position responsible for successfully working and communicating with residents and other administrative office duties. This is a multi-faceted position responsible for working with all levels of management, department members, as well as residents, general public, vendors and other government entities &/or Public Safety departments with little or no supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to) Administrative Receives incoming calls and relays messages in a timely manner to appropriate staff members. Verifies ID and signs in all guests or vendors. Assists in proofing department materials for accuracy prior to distribution. Assists in maintaining and establishing Excel spreadsheets to track various forms of data. Assists in preparing and updating PowerPoint presentations as necessary. Researches official documents. Confirms priorities of daily workload on a regular basis to handle multiple tasks. Works independently and ensures completion of all projects in a timely manner. Keeps administrative staff apprised of important issues and assists in daily departmental operations as needed. Handles new, extensions & cancellations of House Checks (HC) & Resident Out of Area (ROA) in databases received from Customer Service. Handles HC problems that are received by dispatch or patrol and then contacts homeowners or key holders of issues. Prints & distributes daily HC forms for patrols and enters daily HC numbers in monthly HC spread sheet. Sends HC Dispatch Supervisors Resource Report to Dispatch for their use on notifications of HC issues. Scans & renames HC forms returned by patrol by residents' name, then enters those forms into the residents completed HCs folders & then shreds the original HC forms for the protection of the resident's information. Fills needed supply requests for gate or patrol personnel. Produces Word Maps for current villages and new villages. Produces patrol area maps for the patrol districts. Produces or adjusts patrol logs and/or supervisor & patrol daily vehicle check list. Collects & collates returned patrol logs in patrol order per 4-day shifts, then scans logs & places the logs into the appropriate monthly folder. Collects & collates returned pre-patrol vehicle check list by patrol, tabulates daily mileage, enters mileage into Excel spreadsheets, then scans sheets & moves scanned files into correct month in yearly mileage folder. Produces yearly & monthly Blue & Red Calendars for CW staff members. Reports any issues of patrol logs and or vehicle check list to Patrol Operations Manager. Assists with mandatory training for current and new personnel taking written or computer-based tests. Schedules training rooms and coordinates room set up as necessary. Recruiting Performs all duties associated with recruitment, selection and hiring of candidates. Posts jobs. Reviews applications and forwards to management for review. Pre-screens candidates. Works with management in selection of interview panel and schedules interviews. Coordinates any candidate computer-based tests or shadowing Completes references. Awards jobs. Completes tracking sheets and paperwork for Human Resources. Works with Human Resources to ensure onboarding of candidates and follows-up when necessary. Processes new hire paperwork, contact information, IT and department related forms. Ensures that new hires have access and permissions for cloud-based programs. General Greets visitors, residents and contractors, refers to proper offices. Answers questions and provides assistance to guests by directing them to proper facility. Answers and screens incoming phone calls, takes messages, or forwards to proper personnel. Responds to resident inquiries, references any question or concern they might encounter. Picks up, date stamps and routes incoming mail to proper recipient. Provides back-up when necessary to other office personnel. Supports overall HR function as needed daily by assisting and/or serving as back-up to other HR staff as needed. Tracks Dream Sheets and awards positions. Responds and performs recovery duties as assigned by immediate supervisor in case of emergency or crisis (hurricane, flood, etc.). Additional Performs other duties as assigned. May be expected to perform additional duties in an emergency. ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to) Models behavior to the District Core Values at all times. Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization. MINIMUM EDUCATION AND EXPERIENCE High School Diploma or GED; or one to two years related experience and/or training; or equivalent combination of education and experience. Associate's Degree or equivalent from two-year college or technical school preferred. MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS Valid Florida Driver's License required. Required FEMA (ICS) certifications must be completed within six months of hire. All candidates and employees must successfully pass background screening. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (Includes, but not limited to) Knowledge Knowledge as required to support the Essential Duties and Responsibilities. Skills Proven intermediate or better ability in Microsoft Office programs (Microsoft Word, Excel, PowerPoint, and Access). Proven ability to accurately access, input, and retrieve information from a computer using the aforementioned programs. Abilities Proven ability to successfully interact with diverse customer populations while providing excellent customer service. Well organized and able to successfully multi-task, and work under pressure in a fast-paced environment to meet multiple demanding deadlines. Ability to successfully review, and accurately classify, categorize, prioritize, and/or analyze data and/or information. Ability to successfully interpret instructions furnished in written, oral, diagrammatic, or schedule form to produce required information. Ability to exercise independent judgment to adopt or modify methods and standards to meet assigned objectives. Ability to periodically work flexible schedule required to assist in special projects/programs during the course of the year. Excellent written and verbal communication skills and professional appearance and demeanor. EQUIPMENT Position regularly requires the use of office equipment, including but not limited to telephones, personal computers and productivity software, copier, printers, scanners, and fax machine. WORK ENVIRONMENT AND PHYSICAL REQUIREMENTSWork Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee will be exposed to the following: Interior office environment, with moderate change in temperature. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Physical Requirements The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following applies: Regularly required to sit, stand, walk talk, push/pull; use hands to finger, handle, or feel; reach with hands and arms forward and overhead. The employee is occasionally required to climb or balance and stoop, kneel, crouch, twist; squat; balance or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

Job Function: Performs administrative level secretarial work, including administrative support to the Department. Key responsibility will be the information/membership desk of the new Resource and Recreation Center and assist in the daily operations of the facility. Responsible secretarial and record keeping requiring considerable judgment in the daily activities of the Parks & Recreation Department. Receive calls and give information to callers, screen and route calls to appropriate destinations in a professional and courteous manner. Assists with filing and monitoring of administrative files, publicize, market and brand special events and recreational programs related to the Resource and Recreation Center. Position employees in this classification function at a complex clerical capacity and create complex documents and reports, maintain filing systems, as well as provide general office management support. Responsible for assisting in the PO, P-card, and billing of the department. Performs other related duties as required or assigned. Career Path: Administrative Coordinator Essential Duties: The essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required. Administrative assistance to the Director, departmental senior staff and staff of the Resource and Recreation Center. Manage daily operations of the information/membership desk of the Resource and Recreation Center. Assist lead staff in the overall operations of the Resource and Recreation Center facility. Assist in creating and implementing rules of the Resource and Recreation Center. Research, compose and type effective correspondence and memorandums, charts, reports and other departmental forms and materials independently or from general instructions. Establish and maintain filing system/records for the Department. Follow retention schedules according to the State Records Retention Standards. Answer incoming phone lines, screen and route telephone calls, handle calls when possible, provide information, and take complete and concise messages. Requisition materials and supplies and enter coded invoices for payment, maintain open purchase orders, prepare check requests and if necessary; budget transfers and amendments. Give out information according to department rules, regulations and policies. Assist with updating departmental Web Pages, City Calendar. Researching and reports for various Parks & Recreation related issues. Create presentations in power point as necessary. Creation and publishing of promotional material and digital content for the promotion of Parks & Recreation events and programs related to Resource and Recreation Center. Coordinates and schedules City Parks & Recreation Facilities, meetings, meeting rooms and required equipment for internal meetings and those with other departments, vendors, Departmental programs, and business community. Assists customers with facility rentals online, collecting payment as needed, making changes and cancelling reservations on a daily basis. Assists customers with registrations, transfers, etc. for activities and programs on a daily basis. Perform other related functions as required. Knowledge, Skills, and Abilities: Excellent knowledge of business English, punctuation, mathematics and spelling. Specific knowledge in how a City, County, or Government operates. Excellent verbal and written communication skills. Excellent customer service skills. Excellent team player. Exceptional knowledge of modern office practices and procedures. Exceptional ability to maintain files and records. Knowledge in budget processes. Knowledge of working with boards/committees and taking notes. Exceptional computer skills in Windows, Ms Office, Canvas, Adobe. Ability to maintain confidentiality. Ability to work some evenings/weekends/holidays and overtime work as required. Spanish language ability is a plus but not required. Bilingual candidates are encouraged to apply. Required Qualifications: High School graduation or GED required. One (1) year training or course work in business executive secretarial or related field preferred. Or equivalent of work experience. Must have at least one (1) year responsible secretarial experience in the public or private sector. A comparable amount of education and/or experience can be substituted for the minimum qualifications. Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period. Must possess a valid Florida Driver's License. Essential Physical Skills: Ability to clearly communicate verbally. Acceptable eyesight (with or without corrections). Acceptable hearing (with or without hearing aid). Able to lift and /and or carry weight up to ten (10 lbs.) pounds. Walking or standing for periods of time. Able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc. Equipment: Computer system and components. Multi-line telephone Copier Fax machine Calculator Environmental Conditions: Works inside in an office environment. (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.

Together We Soar! Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida's Top Workplaces. Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values! JOB SUMMARY: Your Flight Plan! The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. RESPONSIBILITIES AND DUTIES: Ready to Fly! Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Performs desktop publishing. Creates and develops visual presentations. Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones. Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. This position has no supervisory responsibilities. REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed! High school diploma. Prior administrative experience. Occasional travel may be required PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest! This is a largely sedentary role however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Ability to lift up to 15 lbs BENEFITS: The Perks of Eagle Pride! At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan. In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates! AAP/EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DRUG FREE WORKPLACE In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace. OTHER DUTIES MAY BE ASSIGNED The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

THE CARDIAC AND VASCULAR INSTITUTE is a cardiology practice in Gainesville FL. We are passionate about providing the highest quality cardiovascular care to the people of North Central Florida. We are seeking a NON-INVASIVE ADMIN ASSISTANT to join our team. The job is located in zip code 32605. JOB TITLE: Non-Invasive Admin Assistant SUMMARY: Responsible for administrative functions for Non-Invasive Services REPORTS TO: Clinical Services Director FLSA STATUS: Non-exempt ESSENTIAL FUNCTIONS: Responsible for administrative functions to include: Contact patients daily to confirm and provide instructions for scheduled exams Schedule and/or re-schedule patient appointments according to established protocols Answer incoming calls to the department Provides normal test results to patients according to established protocols Provides reception services at the nuclear desk by checking in patients for their exam; verifying patient demographics, insurance and collecting co-pays and deductibles as indicated by the billing department. Verify patient's insurance, obtain copay, calculate amount due, notify patient of out of pocket responsibility and collect payment due on the day of exam File patient documents into patient charts Works collaboratively with all team members and departments to ensure timely and efficient patient care Maintains patient confidentiality and privacy Other duties as assigned EDUCATION: High school diploma or GED. EXPERIENCE: Previous clerical and/ or administrative experience in a medical office setting is preferred. REQUIREMENTS: Basic knowledge of electronic medical records retrieval system, computers and the Internet. Perform multiple tasks timely and efficiently to meet deadlines. Communicate effectively, efficiently and professionally. SKILLS AND ABILITIES: Communicate timely and effectively Collaborate well with others Interact with patients, family members, and staff with professionalism, compassion and respect Demonstrate adaptability / flexibility and respond to changing demands Plan, organize and prioritize work ENVIRONMENTAL / WORKING CONDITIONS: Work is performed in an office environment. Involves frequent contact with staff, patients, and the public. Work may be stressful at times. Contact may involve dealing with angry or upset people. PHYSICAL/MENTAL DEMANDS: Variety of standing, sitting, walking. Able to lift as required. Work may require hand dexterity for office machine operation, stooping and bending to files and supplies, mobility to complete errands or deliveries, or sitting for extended periods of time. Manual dexterity for using a calculator or computer keyboard. DISCLAIMER: This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Lake Port Square is an upscale Senior Living community located on the shores of Lake Harris on a 78-acre nature preserve. We offer a wide variety of beautifully appointed residential options, a wealth of exceptional services and amenities, and a full calendar of fun, engaging activities. Lake Port Square is conveniently located just an hour away from the airports, shopping, attractions and theme parks of Orlando. Lake County is home to many nature trails, lake activities and the best parks in Central Florida. When you work at Lake Port Square, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life! Lake Port Square is actively looking for a hospitality-minded Administrative Assistant to join our growing team! The Administrative Assistant facilitates the efficient operation of the Dining Department by performing a variety of clerical and administrative tasks. PRINCIPLE DUTIES: 1. Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed. 2. Welcomes and directs residents, employees and visitors to the Dining Department. 3. Maintains filing system as assigned. 4. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. 5. Drafts communication for department manager and distributes accordingly. 6. Responds to and resolves administrative inquiries and questions. 7. Coordinates and schedules travel, meetings, and appointments for managers and supervisors. 8. Prepares agenda and schedules for meetings. 9. Records and distributes minutes or other records for meetings. 10. Maintains office supplies and coordinates maintenance of office equipment. 11. Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.). 12. Performs other duties as assigned. HOSPITALITY FOCUS: Lake Port Square fully embraces a culture of hospitality. To that end, we include the following hospitality promises as a guide for our interpersonal interactions with residents, co-workers, and guests: 1. We greet residents, employees and guests warmly, by name and with a smile. 2. We treat everyone with courteous respect. 3. We strive to anticipate resident, employee and guest needs and act accordingly. 4. We listen and respond enthusiastically in a timely manner. 5. We hold ourselves and one another accountable. 6. We embrace and value our differences. 7. We make residents, employees and guests feel important. 8. We ask "Is there anything else I can do for you?" 9. We maintain high levels of professionalism, both in conduct and appearance, at all times. 10. We pay attention to details. WELLNESS FOCUS: Lake Port Square employees are expected to promote a healthy community culture for all residents and employees. This is a whole-person approach to health and wellness which includes eight dimensions of wellness: Emotional, Environmental, Health Services, Intellectual, Physical, Social, Spiritual and Vocational. Through these efforts we can ensure and exceed residents' wellness needs relating to their mind, body and soul, which may also have a positive effect on the employees, as a result. QUALIFICATIONS: Associate's degree preferred. Proven ability with computer and communication skills. Must be proficient with Microsoft Office Suite products. Minimum two years' experience in an office or other professional environment as an administrative worker. #non-clinical ********************************

Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Clermont location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build strong relationships with colleagues Effective communication, including speaking, writing and active listening Extremely proficient with Microsoft Office, with a heavy emphasis on Excel Good phone presence Attention to detail Accurate work production Time management, prioritization, organization and multitasking abilities Ability to work independently, self starter works well with little supervision Highly organized These additional skills are not required but are beneficial Bilingual Benefits: Medical, Dental, Vision, and supplemental insurance Company-paid life insurance and short term disability insurance 401K plan Paid Holidays

The administrative assistant enhances administrative effectiveness by providing clerical support to the parochial administrator, the ordinary for administration, or department-director level roles. The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, creates complex documents and reports, maintains filing systems, as well as provide general office support. Job duties vary by departmental assignment. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Performs secretarial duties for assigned department leader with minimal direction; may provide support for other departments as needed. Schedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings; makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls; assists staff, visitors and others. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing the parish in a positive light. Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community. Opens and distributes daily mail and makes determination as to importance and priority; organizes work by reading and routing correspondence, collecting information, and initiating communication. Develops and maintains effective records and information management systems, including a current and accurate filing system. Completes requests by answering or referring inquiries via the telephone; greets visitors; refers calls to appropriate person, entity, or outside agencies. Coordinates the activities of other clerical and receptionish/administrative staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload; may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed. Responsible for organizing and utilizing volunteer services. Ensures that the department leader and appropriate personnel are apprised of developments and situations, exercising good judgment, and ensuring confidentiality is maintained in all areas of responsibility. Professionally communicates and interacts with staff members, management team, volunteers, and diocesan officials. Maintains “customer” confidence and protects operations by keeping information confidential. Prepares reports by collecting information and data. Prepares PowerPoint computer presentations for outlines or notes. Attends required meetings and gatherings. Contributes to team effort by accomplishing related results as needed. Continually monitors timeliness to achieve timely completion of all jobs. Performs all other duties as assigned.

Full-time Description The administrative assistant enhances administrative effectiveness by providing clerical support to the parochial administrator, the ordinary for administration, or department-director level roles. The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, creates complex documents and reports, maintains filing systems, as well as provide general office support. Job duties vary by departmental assignment. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Performs secretarial duties for assigned department leader with minimal direction; may provide support for other departments as needed. Schedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings; makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls; assists staff, visitors and others. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing the parish in a positive light. Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community. Opens and distributes daily mail and makes determination as to importance and priority; organizes work by reading and routing correspondence, collecting information, and initiating communication. Develops and maintains effective records and information management systems, including a current and accurate filing system. Completes requests by answering or referring inquiries via the telephone; greets visitors; refers calls to appropriate person, entity, or outside agencies. Coordinates the activities of other clerical and receptionish/administrative staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload; may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed. Responsible for organizing and utilizing volunteer services. Ensures that the department leader and appropriate personnel are apprised of developments and situations, exercising good judgment, and ensuring confidentiality is maintained in all areas of responsibility. Professionally communicates and interacts with staff members, management team, volunteers, and diocesan officials. Maintains “customer” confidence and protects operations by keeping information confidential. Prepares reports by collecting information and data. Prepares PowerPoint computer presentations for outlines or notes. Attends required meetings and gatherings. Contributes to team effort by accomplishing related results as needed. Continually monitors timeliness to achieve timely completion of all jobs. Performs all other duties as assigned.