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IAM Configurator/Administrator Associate Director
Accenture 4.7
Executive administrative assistant job in Saint Louis, MO
At Accenture Federal Services, nothing matters more than helping the US federal government make the nation stronger and safer and life better for people. Our 13,000+ people are united in a shared purpose to pursue the limitless potential of technology and ingenuity for clients across defense, national security, public safety, civilian, and military health organizations.
Join Accenture Federal Services, a technology company and part of global Accenture, to do work that matters in a collaborative and caring community, where you feel like you belong and are empowered to grow, learn and thrive through hands-on experience, certifications, industry training and more.
Join us to drive positive, lasting change that moves missions and the government forward!
**You Are:**
The IAM Configurator/Administrator Associate Director plays a critical role in the implementation and ongoing support of the Network Operations Center (NOC) and Security Operations Center (SOC) by managing and optimizing identity and access management systems. This position is responsible for designing, implementing, and maintaining robust IAM solutions that ensure secure and efficient access to NOC and SOC tools, systems, and data. The IAM Configurator/Administrator works closely with various teams to align IAM practices with operational needs and security requirements. This IAM Configurator/Administrator role is crucial for ensuring secure and efficient access to NOC and SOC resources while maintaining a strong security posture. The position requires a blend of technical expertise in IAM technologies, understanding of security principles, and the ability to balance security requirements with operational needs in a dynamic environment.
**The Work:**
+ Develop and maintain the IAM strategy for NOC and SOC environments
+ Align IAM solutions with overall security policies and compliance requirements
+ Implement and manage processes for user provisioning, modifications, and deprovisioning
+ Develop automated workflows for identity lifecycle management
+ Ensure timely and accurate updates to user access rights based on role changes
+ Configure and manage role-based access control (RBAC) for NOC and SOC systems
+ Implement least privilege and separation of duties principles
+ Design and maintain access policies for various user groups and roles
+ Troubleshoot authentication issues and optimize user experience - Administer and optimize directory services (e.g., Active Directory, LDAP)
+ Manage directory synchronization between on-premises and cloud environments
+ Implement and manage (Privilege Access Management) PAM solutions for NOC and SOC environments
+ Configure secure access methods for privileged accounts
+ Configure, maintain, and optimize IAM tools and platforms
+ Perform regular updates and patches to IAM systems
+ Troubleshoot IAM-related issues and implement solutions
+ Collaborate with system administrators to resolve integration challenges
+ Create and maintain documentation for IAM procedures and policies
**Here's What You Need:**
+ Bachelors degree Years of Experience: 8-12
+ 5-12 years of experience in cybersecurity operations, security tools administration, or a related field.
+ Hands-on experience with SIEM/SOAR platforms (e.g., Splunk, QRadar, LogRhythm, ArcSight, Sentinel, Cortex XSOAR, or others).
+ Experience in configuring and optimizing use cases, correlation rules, and playbooks.
+ Proficiency in troubleshooting and managing issues related to data collection, analysis, and reporting.
+ Strong understanding of security and network protocols, data flow, and integration of security tools.
+ Familiarity with scripting and automation languages (e.g., Python, PowerShell) for creating custom scripts and integrations.
+ Knowledge of compliance requirements and best practices for SIEM/SOAR configurations.
**Bonus Points If:**
+ Analytical Skills:
+ Ability to conduct gap analysis to identify areas for improvement in the NOC and SOC operating environments.
+ Strong analytical and problem-solving skills to assess and enhance security processes.
+ Communication and Collaboration:
+ Strong ability to document and prepare evidence for security audits.
+ Excellent communication skills to work effectively with NOC, SOC, and cross-functional IT teams.
+ Ability to translate technical findings into actionable recommendations for non-technical stakeholders.
+ Additional Skills:
+ Knowledge of compliance frameworks such as NIST, ISO 27001, or others.
+ Familiarity with dashboard creation and real-time monitoring for security events.
+ Proven track record of process improvement and driving efficiency in security operations.
+ Relevant certifications such as CISSP, CISM, CISA, CompTIA Security+, or IAM-specific certifications (e.g., Certified Identity and Access Manager (CIAM), Okta, SailPoint, or Microsoft Certified: Identity and Access Administrator Associate)
**The Extras:**
+ US Citizenship Required
+ The ability obtain and maintain a Secret clearance
As required by local law, Accenture Federal Services provides reasonable ranges of compensation for hired roles based on labor costs in the states of **California, Colorado, Hawaii, Illinois, Maryland,** **Massachusetts,** **Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland** . The base pay range for this position in these locations is shown below. Compensation for roles at Accenture Federal Services varies depending on a wide array of factors, including but not limited to office location, role, skill set, and level of experience. Accenture Federal Services offers a wide variety of benefits. You can find more information on benefits here. (********************************************************************* We accept applications on an on-going basis and there is no fixed deadline to apply.
The pay range for the states of California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland is:
$186,300-$360,800 USD
**_What We Believe_**
_As a company wholly dedicated to serving the US federal government, we bring together the best talent to help reinvent how federal agencies operate and deliver greater value for their mission and the American people. We have an unwavering commitment to creating a culture in which all our people are respected, feel a sense of belonging, and have equal opportunity. As a business imperative, every person at Accenture Federal Services has the responsibility to create and sustain a culture where everyone feels welcomed and included. This is grounded in our core values and our experience that hiring and developing great people who reflect different perspectives, experiences, and backgrounds is key to driving innovation and delivering the results that our clients and the country count on._
**_Equal Employment Opportunity Statement_**
_We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. For details, view a copy of the Accenture Federal Services Equal Opportunity Policy Statement. (****************************************************************************
_Accenture Federal Services is an Equal Employment Opportunity employer. Additionally, as an Affirmative Action Employer for Veterans and Individuals with Disabilities, Accenture Federal Services is committed to providing veteran employment opportunities to our service men and women._
**_Requesting An Accommodation_**
_Accenture Federal Services is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture Federal Services and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired._
_If you_ **_ _** _are being considered for employment opportunities with Accenture Federal Services and need an accommodation for a disability or religious observance during the interview process or for the job you are interviewing for, please speak with your recruiter._
**_Other Employment Statements_**
_Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States._
_Candidates who are currently employed by a client of Accenture Federal Services or an affiliated Accenture business may not be eligible for consideration._
_Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process._
_The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information._
_California requires additional notifications for applicants and employees. If you are a California resident, live in or plan to work from Los Angeles County upon being hired for this position, please click here (********************************************************************************* for additional important information._
$63k-89k yearly est. 8d ago
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Executive Assistant to the President
HPC 4.5
Executive administrative assistant job in Maryland Heights, MO
About Health Payer Consortium (HPC)
We're a high-growth healthcare company that cares about and takes care of our employees. We have been doubling in size nearly every year for a decade. We have a work-hard, play-hard culture. Whether we're jamming at a show, hitting the Derby, or just hanging at the office, you'll find a team of top performers who know how to have fun, support each other, and get results.
Position Overview
We are seeking a highly organized, polished, and proactive ExecutiveAssistant to support the Owner of HPC. This is a fast-paced, high-visibility role working closely with a busy executive who travels frequently. The ideal candidate brings a strong healthcare background, understands the language of payers and providers, and is comfortable moving between executive-level conversations, detailed logistics, and event coordination.
You'll manage a complex schedule, coordinate domestic and international travel with our travel partner, support meetings, oversee select operational tasks (vehicle licensing, shipping), and help plan conferences, trade shows, and company events.
Key Responsibilities
Maintain and prioritize a complex, frequently changing calendar
Coordinate meetings, calls, and events across multiple time zones
Ensure appropriate travel time, prep time, and follow-up time are included
Work closely with our third-party travel partner to finalize and book all travel arrangements
Create detailed itineraries and coordinate travel logistics
Travel with the Owner as needed (approx. one week/month, Sunday-Thursday, including out-of-town trips)
Take notes during meetings and ensure follow-up items are tracked
Prepare meeting materials, agendas, and concise follow-up notes
Manage email and communication flow, flagging priorities and deadlines
Coordinate with internal leaders and teams to ensure the Owner is fully prepared
Handle vehicle plating and licensing, including understanding requirements and documentation
Plan and coordinate conferences, trade shows, and company events (timelines, logistics, vendor coordination, on-site execution)
Coordinate shipping needs (USPS, FedEx, UPS), including domestic/international protocols
Support music equipment and stage setup for HPC events; coordinate with AV/music teams
Provide support with occasional personal errands for the Owner, as needed
Required Qualifications
Local to St. Louis and able to work 100% in-office, with required travel
3+ years as an ExecutiveAssistant or similar role supporting a senior executive or business owner
Direct experience supporting an executive who travels frequently
Strong healthcare background (healthcare, health insurance, or closely related field)
Proven ability to manage complex calendars and frequent travel
Experience planning and coordinating conferences, trade shows, or corporate events
Knowledge of shipping protocols for USPS, FedEx, UPS (domestic/international)
Exceptional organization, attention to detail, and follow-through
Upper-level written and verbal communication skills, polished and professional
High level of discretion and confidentiality
Proficient with Outlook or Google Calendar, email, spreadsheets, and shared drives
Valid driver's license and reliable transportation
Valid passport and Real ID, or ability to obtain both promptly
Ability to pass a pre-employment drug screening and background check
Nice to Have
Prior experience in a fast-paced, high-growth healthcare or health insurance organization
Bilingual skills
Extra Bonus
Music background, experience around live events, or a genuine love of live music
Perks & Benefits
Competitive salary ($50,000-$70,000, based on experience)
Full benefits package
401(k) with company match
Paid time off, paid holidays, and more
Lunch provided if you choose to work through your lunch break
Company-paid child care for sick days and out-of-town travel
Mentorship and growth opportunities within a high-performing organization
An amazing team that loves to celebrate wins
This is a 100% in-office position. Remote work is not available.
Ready for a fast-paced, impactful role where your organization, communication, and healthcare knowledge support the Owner and the growth of HPC?
$50k-70k yearly 3d ago
EA-18G Senior Systems Engineer
Boeing 4.6
Executive administrative assistant job in Berkeley, MO
At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Defense, Space & Security (BDS) is seeking motivated and talented Senior Systems Engineer (Level 5) to join our Fighters team in the St. Louis, Missouri region.
As a systems engineer, you will apply an interdisciplinary approach to design, develop, and verify system solutions. You will partner with technical experts and suppliers to deliver critical solutions to the U.S. Navy customer. In addition, this individual is responsible for leading a team of engineers through EA-18 Growler development projects.
Position Responsibilities
Systems Engineering Approach: Utilize Model-Based Systems Engineering (MBSE) tools to develop system definitions/architectures and perform trade studies. Manage the configuration of the integrated system to ensure dependencies are well understood. Integrate across multi-disciplinary teams to complete milestone reviews with technical excellence.
Requirements Management: Responsible for the definition of high-level functional and performance requirements and verification methods. Enable the subsequent decomposition and derivation of requirements including the allocation of those lower-level requirements to physical and functional architectural elements. Track requirements through design, verification, integration, and operational validation.
Manage Technical Baseline: Oversees the technical baseline, including configuration management, technical performance measures, and Risk Identification and Opportunity (RIO) assessments.
Ensure Engineering Excellence: Responsible for leading integration across teams to ensure safety, technical excellence, and product integrity. Drives adherence to Boeing and program processes, setting high standards for quality and performance.
Collaborate for Success: Partner with subject matter experts to execute the systems engineering statement of work and achieve program objectives to build customer trust.
Problem Solver: Utilize system knowledge to proactively drive emerging issues to closure through close coordination across teams. Elevate concerns to management and program leadership as necessary.
Travel may be required up to 10% of the time; Domestically and/or internationally depending on business needs.
This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.
Basic Qualifications (Required Skills/Experience)
Bachelor of Science degree from an accredited course of study in engineering, engineering technology (includes manufacturing engineering technology), chemistry, physics, mathematics, data science, or computer science
14+ years relevant engineering experience or an equivalent combination of technical education and experience
Experience with systems engineering tools (i.e. DOORs, CAMEO, MSOSA).
Preferred Qualifications (Desired Skills/Experience)
Experience with military aircraft
Experience with Model Based Systems Engineering (MBSE)
Current Department of Defense Security Clearance
Experience with Earned Value Management (EVM)
Typical Education & Experience
Education/experience typically acquired through advanced technical education from an accredited course of study in engineering, engineering technology (includes manufacturing engineering technology), computer science, engineering data science, mathematics, physics or chemistry (e.g. Bachelor) and typically 14 or more years' related work experience or an equivalent combination of technical education and experience or non-US equivalent qualifications. In the USA, ABET accreditation is the preferred, although not required, accreditation standard.
Drug Free Workplace
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Employee Referral
Referral to this job is eligible for bonus to qualifying candidates.
Total Rewards
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
The Boeing 401(k) helps you save for your future, with contributions from Boeing that can help you grow your retirement savings. Our best-in-class retirement benefit features:
Best in class 401(k) plan: we'll match your contributions dollar for dollar, up to 10% of eligible pay with Immediate 100% vesting
Student Loan Match: The Boeing 401(k) Student Loan Match allows eligible enrolled U.S. employees to have their qualified student loan debt payments counted, along with any match-eligible contributions they make, for purposes of determining the Company Match to employees' Boeing 401(k) accounts.
Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $147,050 - $198,950
Applications for this position will be accepted until Feb. 03, 2026
Export Control Requirements:
This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.
Export Control Details:
US based job, US Person required
Education
Bachelor's Degree or Equivalent Required
Relocation
This position offers relocation based on candidate eligibility.
Security Clearance
This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
This position is for 1st shift
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
$147.1k-199k yearly Auto-Apply 3d ago
BHJOB7775_832536 Executive Assistant
Stivers 3.7
Executive administrative assistant job in Elsah, IL
Your next opportunity is here - Hiring an ExecutiveAssistant!
Job Title: ExecutiveAssistant
Pay: $65,000-75,000
Hours: Monday-Friday 8-5
As an ExecutiveAssistant, you'll play a key role in supporting senior leadership through exceptional administrative, operational, and logistical coordination. You'll manage executive calendar scheduling, ensuring seamless planning across shifting priorities.
What You'll Do:
As an ExecutiveAssistant, you will be responsible for:
Manage and maintain executive calendars, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts
Serve as the primary point of contact for the executive's office, professionally fielding and directing incoming inquiries
Prepare for, attend, and take detailed notes during one-on-one and team meetings
Coordinate logistics for meetings, including agendas, materials, and follow-up communications
Maintain a high level of discretion and confidentiality when handling sensitive information
Support day-to-day administrative needs to ensure the executive's time and priorities are optimized
What You'll Bring:
The ideal candidate for this role will have:
2-5 years of high level executive support minimum
Must have exceptional communication and organization skills
Bachelor's preferred but not required
Why Join Us in Elsah?
Supportive team culture
Competitive pay and great benefits
Opportunity to make an impact
Location & Schedule:
This position is on-site in Elsah, Illinois.
Ready to Take the Next Step?
If you're ready to start a rewarding career as an ExecutiveAssistant in Elsah apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!
$65k-75k yearly 3d ago
Admin Assistant
Axelon Services Corporation 4.8
Executive administrative assistant job in Saint Louis, MO
Job Title: Admin Assistant
Pay: 6+ Month Contract
Pay Range: $20 - $23/hr, W2
ONSITE ONLY
As an AdministrativeAssistant, you will perform a wide range of administrative duties that support the smooth operation of the Business Licensing organization. You will engage with multiple teams, handle complex tasks, and manage important documentation. Your attention to detail and organizational capabilities will help maintain an efficient and effective workplace.
Essential Duties and Responsibilities:
Compilation of filing packets from offshore in office
Assisting with customer signed forms received in the office
Assisting with pulling any items for the remote team members from the office filing cabinets
Assist with processing incoming mail as needed
Assist with in-office event coordination as needed
$20-23 hourly 8d ago
Administrative Assistant
MacHine Technology, Inc.
Executive administrative assistant job in Saint Louis, MO
Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction.
Role Description
This is a full-time on-site role for an AdministrativeAssistant located in St. Louis County, MO. The AdministrativeAssistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email.
Qualifications
Experience in a small company office
Familiarity with maintaining documentation for order/contract compliance
Strong phone & email etiquette with professional communication skills
Experience in a discrete manufacturing environment
Exceptional organizational and multitasking abilities
Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems
Strong time management and attention-to-detail skills
Ability to work collaboratively in a team environment
High school diploma or equivalent; additional relevant certifications are a plus
$27k-36k yearly est. 5d ago
Administrative Assistant
Worldnet Solutions, Inc. 4.1
Executive administrative assistant job in Saint Louis, MO
Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service.
About the Role
We're seeking a highly organized, proactive AdministrativeAssistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment.
You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient.
Key Responsibilities
Executive & Administrative Support
Manage calendar scheduling, meetings, and reminders
Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings
Draft professional emails and customer communications as needed
Maintain organized digital files, contacts, and documentation
Account Management Support (Coordination)
Assist with tracking customer accounts, requests, renewals, and key dates
Maintain and update CRM/account records (e.g., contacts, activity notes, next steps)
Coordinate handoffs and follow-ups between the executive and internal teams
Track action items to ensure commitments are documented and completed on time
Pre-Sales & Customer Support
Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up
Help gather requirements and compile materials for proposals, quotes, and presentations
Coordinate demos, discovery calls, and pre-sales documentation
Track open opportunities, next steps, and status updates to keep the pipeline moving
Qualifications
Strong written and verbal communication skills with a professional customer-facing tone
High attention to detail and ability to manage multiple priorities
Comfort working with confidential information and supporting senior leadership
Tech-savvy and able to learn new systems quickly
Benefits:
Dental insurance
Health insurance
Paid time off
Retirement plan
Schedule:
Monday to Friday
Employment Type
Full-time
$26k-35k yearly est. 1d ago
Pensions, Benefits and Executive Compensation Associate - Kansas City or St. Louis
Dentons Us LLP 4.9
Executive administrative assistant job in Saint Louis, MO
Pensions, Benefits and Executive Compensation Associate - Kansas City or St. Louis{5249E10E-14A2-4179-BBDC-4EB0649133D5} **Regional Capabilities** **Posted on October 10, 2025** **Culture and Engagement at Dentons** Fostering an inclusive and welcoming culture is a core priority at Dentons. We are committed to creating an environment that values and respects the contributions of all colleagues. By attracting, supporting, promoting and retaining highly qualified individuals of various backgrounds and experiences, we strengthen our ability to provide innovative solutions, deliver exceptional client service, and advance the success of our Firm. Dentons takes an active approach to promoting a collaborative and inclusive workplace by investing in professional development and culture initiatives.
**Responsibilities and practice**
Dentons US LLP seeks a mid-level associate with a minimum of three years of legal experience to join our nationally recognized Pensions, Benefits and Executive Compensation practice in Kansas City or St. Louis. Our team was recently ranked Tier 1 in ERISA law by US News & World Report, reflecting the caliber of our work and the impact we deliver for clients across industries. This is an ideal role for a lawyer who is excited to advise sophisticated clients on cutting-edge employee benefits and executive compensation matters while developing as a trusted counselor within a market-leading practice.
Your core responsibilities will include:
+ Advising on the full spectrum of employee benefits and executive compensation matters, including plan design, compliance, fiduciary governance, IRS/DOL/PBGC issues, corrections and risk mitigation, and pay and benefits strategy
+ Drafting, reviewing and negotiating plan documents, equity plans, award agreements, employment and severance arrangements, and related disclosures
+ Providing strategic counseling on benefits and compensation issues in corporate transactions, including due diligence, integration and post-closing harmonization
+ Conducting targeted legal research and translate complex regulatory requirements into clear, workable guidance for clients
+ Contributing to thought leadership and internal know how to advance the practice and deepen client engagement
Dentons offers a collegial, entrepreneurial environment where associates access resources and training while cultivating deep local and national client relationships. We operate at the forefront of pension, benefits and executive compensation strategy, bringing creativity, precision and practicality to help clients navigate evolving regulations, complex transactions and dynamic workforce trends. You will receive meaningful responsibility, direct client contact, mentorship from leading practitioners and a clear pathway for professional growth.
Based on years of experience, Dentons US LLP associates may have a title of Associate, Managing Associate, or Senior Managing Associate. Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.
**Position requirements**
**Personal skills/attributes**
+ Excellent written and verbal communication skills with the ability to distill complex concepts into actionable advice
+ Meticulous attention to detail, strong presentation skills and a client-service mindset
+ Strong organizational and time management skills with the ability to manage multiple priorities
+ A collaborative approach and enthusiasm for teamwork across practices and offices
**Technical skills**
+ At least three years of experience advising on employee benefits and executive compensation matters, including qualified plans, health and welfare plans, equity compensation and nonqualified arrangements
+ Prior law firm experience is required
**Other requirements**
+ Admission to, and good standing with, the Missouri Bar
+ Submission of a cover letter, résumé and law school transcript
If you are motivated by sophisticated work, a supportive team and the ability to make an immediate impact, we invite you to apply and build your career at Dentons.
**Equal opportunities**
Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.
**How to apply**
**Search firms**
Search firms mayclick here (**************************************************************************** to submit an application on behalf of a candidate.
**Direct applicants**
**Direct applicants may apply using the button below.**
If you need any assistance seeking a job opportunity at Dentons US LLP, or if you need reasonable accommodation with the application process, please call ************ or email ************************.
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$94k-178k yearly est. 60d+ ago
Executive Administrative Assistant
Potter Electric Signal 4.1
Executive administrative assistant job in Maryland Heights, MO
Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion.
Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job.
Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies . Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success.
The ExecutiveAdministrativeAssistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Manage the CEO's schedule, travel, and communications.
Attend and take notes in executive meetings; distributing materials as needed.
Coordinate office supplies, office lunches, and manage mail.
Greet visitors, assist at the reception desk, and support other executives as needed.
Prepare and organize reports, presentations, and documents.
Performs other duties as assigned.
Required Skills/Abilities
Ability to act with integrity, professionalism, and confidentiality.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Proficiency in Microsoft Office Suite and related office software.
Strong organizational, time-management, and multitasking skills.
Professional, approachable demeanor.
Strong analytical and problem-solving skills.
Required Qualifications
A minimum of three years of proven experience supporting executives in a large company.
Preferred Qualifications
Experience in an executiveassistant role at a global organization.
Work Environment/Physical Demands/Travel
This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities.
This is a full-time position, on-site at the corporate office . The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/ shift in hours may be necessary to accommodate business needs.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.
$30k-43k yearly est. Auto-Apply 60d+ ago
Assistant to the President
Missouri Synod
Executive administrative assistant job in Saint Louis, MO
The Lutheran Church - Missouri Synod
The LCMS Mission "In grateful response to God's grace and empowered by the Holy Spirit through Word and Sacraments, the mission of The Lutheran Church-Missouri Synod is vigorously to make known the love of Christ by word and deed within our churches, communities, and world."
Department Profile
The President has ecclesiastical, ecumenical, and administrative responsibilities as outlined throughout the Constitution and Bylaws and are carried out in the context of the various roles and responsibilities of Synod leadership (officers, boards, agencies, etc.) as outlined in the LCMS Handbook and LCMS Board of Directors policies. The President serves as the chief ecclesiastical officer of the Synod. He is responsible for the ecclesiastical supervision of the doctrine taught and practiced in the Synod, including all Synodwide corporate entities (Bylaw 3.3.1.1) and of all officers of the Synod and its agencies, the individual districts of the Synod (through the respective district presidents), all district presidents (Bylaw 3.3.1.1.1), and all employed by the Synod (Const. Art. XI B 1 a). He also supervises, through the Chief Mission Officer (CMO), the activities of the CMO's subordinates. The President does not serve as the “general” supervisor of other officers and their areas, such as the Chief Financial Officer (CFO) and Chief Administrative Office (CAO), who are supervised by and report to the Board of Directors, but does oversee (as defined in Bylaw 1.2.1 [p]) the activities of all officers, executives, and agencies of the Synod to see to it they are acting in accordance with the Constitution, Bylaws, and resolutions of the Synod (Bylaw 3.3.1.2). The President is the chief ecumenical officer as outlined in Bylaw 3.3.1.1.2. The President leads the Administrative Team and is supported, with regard to the national office, by the Operations Team (Bylaw 3.5.1.1). These teams assist both the President and the Board of Directors in carrying out their respective oversight, supervision, management, and coordination (Bylaws 3.5.1-2).
Reporting Relationships
Reports to and is accountable to the President. Serves as a member of the President's Executive Staff, working collaboratively with other OTP staff including the First Vice-President, administrative staff, the Chief Mission Officer, other Synod Officers, and Unit Executives; also interfaces as needed with Synod congregations, members, districts, schools, universities, seminaries, other institutions and/or organizations of the Synod.
Position Summary
Essential Job Functions
• Serves as convention coordinator for the Synod Convention carrying out planning, organization, and implementation of national convention and the installation service;
• Responds to inquiries on behalf of the President, as needed.
• Works behind the scenes to solve problems, mediate disputes, and deal with issues before they need to come to the President.
• Serves as advisor to the President in areas of expertise, assisting him in carrying out the goals, functions, and strategies of the President's Office.
• Plans, participates, and attends meetings of the President and other advisors, as requested by the President.
• Assists the President in his responsibilities and roles with various committees, board meetings, task forces, district visitations, making board/commission appointments and/or nominations, hiring approvals, etc.
• Coordinates President's review and approval of requested event speakers;
• Assists in the annual Synod budget development process.
• Oversees publication of quarterly Free to be Faithful newsletter.
• Conducts research, gathers information, prepares presentation and reports for internal and external audiences on behalf of the President, as assigned;
• Participates with other presidential staff persons in the operation of the Office of the President.
• Completes special projects of the President's office, as assigned;
Education and Experience
• Active, in good standing, member in an LCMS congregation.
• Good understanding of and faithful to the Holy Scriptures and Lutheran Confessions and completely and evangelically supportive of the doctrinal position of the LCMS.
• Advanced academic or professional degree, preferred
• Proven skill and working knowledge of sound administration procedures.
• At lease five years experience working in a team setting, preferably in a church, school or district setting.
• Superior written and oral communications skills.
• Above average ability to be sensitive to the needs of people.
• Significant knowledge of the structure and polity of the Synod.
Competencies (Knowledge, Skills and Abilities)
• Superior skills in reading, writing, and reasoning
• Excellent verbal communication skills with colleagues, constituents, partners, and stakeholders
• Competent diplomatic and hospitality skills
• Experience in budget development and management, preferred
• The ability to exercise and promote confidentiality and security connected with the Office of the President.
• Ability to handle moderate to high levels of stress.
• Organized and detail orientated
• Adaptable, comfortable with frequent change
• Self-starter, able to accomplish goals/tasks without daily supervision
• Able to juggle multiple projects and deadlines at the same time
• Able to stay calm under pressure
• Travel as required by the President with the possibility of working extended schedules as necessary.
Supervisory Responsibility
NONE
$55k-87k yearly est. 17d ago
Senior Executive Assistant/Business Integrator
Jeppesen 4.8
Executive administrative assistant job in Berkeley, MO
Company:
The Boeing Company
BGS Government Services is seeking a Senior Business Integrator/ExecutiveAssistant supporting Air Dominance and Bomber Services (AD&BS) in Berkeley, MO.
This role will provide primary executiveassistant interface with leadership by leading and integrating aspects of the leadership team's operations and deliverables, including Operating Rhythm, Org Optimization/Metrics, Performance Metrics/KPI's, Lean/productivity & Optimization, integrated data solutions, process improvements, and Program Management Best Practices. Additionally, the role will ensure clear communication up, down, and across the organization on important topics, integrate with BGS and BDS programs and functions as required to accomplish all business unit goals, and model the culture of Boeing Global Services as agile and lean, while being deeply committed to the customer and compliance.
The role acquires resources for organizational activities and leads process improvements, monitors business unit work statement to support planning and execution, aligns and integrates management system architecture across programs and business units, and champions change, being intentional and purposeful in communicating a services-first approach. Furthermore, the role evaluates and ensures Program Management Best Practices are integrated into the team's operating rhythm.
To be successful in this position, the selected candidate must able to support multiple functions at the executive level, have an agile mindset, exceptional organizational skills, and a positive and flexible attitude. Progressive outlook, problem solving abilities, and strong Seek, Speak and Listen behaviors will be required. Occasional travel may also be required.
Position Responsibilities:
Support in the development and execution of strategy, communications, and operating rhythm for META team in Government Services
Collaborates with Program Management team on strategic discussions within SBC, LRBP, and data analysis
Facilitates communication and collaborative efforts between BGS Business Operations, BGS Program Management, BDS Program Management, Boeing Functional partners and customers to meet joint objectives
Ensures organizational alignment with Boeing processes, Program Management Best Practices, and compliance requirements
Supports Leader in various meetings (both internal and external) to ensure that meetings are running efficiently and to ensure that meeting actions are tracked through to completion
Identifies risk and opportunity potential, develops mitigation planning and refines the business case
Works directly with Leader and leadership team to storyboard program health, blockers and requirements being presented to Senior Executives of BGS Government Services Program Management monthly
Coordinates commitments with internal and external stakeholders to fulfill strategies
Strong time management, collaboration, decision-making, and leadership strengths in written and verbal communications
Leads analysis, execution, and continuous improvement of the management system
Leads special projects and ensures coordination, implementation, and execution are successful on behalf of leadership
Fosters effective working relationships with Program leadership, functional partners, customer counterparts and is embedded into the business
Basic Qualifications: (Required Skills / Experience):
3+ years' experience leading team in a formal and/or informal role
3+ years' experience developing and maintaining relationships and partnerships with customers, stakeholders, peers and partners
3+ years' experience managing ambiguity and changing priorities in a fast-paced collaborative environment in support of multiple organizations
3+ years' experience leading and managing the development and integration of business plans, strategies, and processes to meet business goals
Highly flexible, adaptable, and resilient
Strong attention to detail, problem solving, and analytical skills
Experience working with executive leadership and preparing presentation materials for executive levels
Proficient with Microsoft Office (Excel, Word, PowerPoint, OneNote)
Preferred Qualifications: (Desired Skills / Experience):
Bachelor's degree or higher
Experience developing and / or reporting metrics & KPI's
Experience with digital transformation - embracing and promoting a technology focused, digital environment that enables efficient metrics-driven operating model
Ability to manage diversity of complex topics review
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies
.
Total Rewards & Pay Transparency:
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary Starting Pay Rate: $113,050 - $128,000
Language Requirements:
Not Applicable
Education:
Not Applicable
Relocation:
Relocation assistance is not a negotiable benefit for this position.
Export Control Requirement:
This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.
Safety Sensitive:
This is not a Safety Sensitive Position.
Security Clearance:
This position does not require a Security Clearance.
Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.
Contingent Upon Award Program
This position is not contingent upon program award
Shift:
Shift 1 (United States of America)
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Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
EEO is the law
Boeing EEO Policy
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$113.1k-128k yearly Auto-Apply 8d ago
Executive Assistant to the President & CEO
Center of Creative Arts 4.2
Executive administrative assistant job in Saint Louis, MO
About COCA The Center of Creative Arts (COCA) is one of the nation's premier multidisciplinary arts organizations-a hub for creativity, education, and community engagement in St. Louis. COCA's mission is to enrich lives and build community through the arts, nurturing the next generation of creative leaders. The Opportunity COCA seeks an ExecutiveAssistant who thrives in a fast-paced, mission-driven environment. This role is ideal for a proactive professional with exceptional organizational and communication skills who enjoys being at the center of an organization's leadership and impact. You'll serve as the right hand to the President & CEO-supporting executive operations, Board relations, and strategic initiatives-while connecting across every department of COCA. Key Responsibilities
Provide high-level administrative and project management support to the President & CEO.
Serve as a professional representative of the President in all interactions with staff, partners, and the Board.
Manage complex calendars, meetings, travel arrangements, and communications.
Research, prioritize, and follow up on issues and opportunities, often of a confidential nature.
Support Board of Directors activities, including scheduling, preparing materials, drafting minutes, and coordinating meetings.
Prepare presentations, reports, and correspondence to advance organizational goals.
Partner across departments to manage special projects and cross-functional initiatives.
Foster a positive and collaborative work culture throughout COCA.
Qualifications
Bachelor's degree or equivalent professional experience.
7-10+ years of experience supporting senior executives or executive leadership.
Mastery of Microsoft Office Suite and Adobe Acrobat; experience with CRM systems (Blackbaud a plus).
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
Strong interpersonal skills and the ability to work effectively with a diverse community of staff, Board members, and external partners.
High emotional intelligence, discretion, and professionalism in handling sensitive information.
Commitment to COCA's values of Diversity, Equity, Inclusion, and Access.
Why You'll Love Working at COCA
Join a vibrant, creative community passionate about the transformative power of the arts.
Hybrid work flexibility (per COCA's Remote & Hybrid Policy).
Opportunity to engage directly with executive leadership and the Board.
Inclusive environment that values innovation, collaboration, and growth.
$38k-44k yearly est. 17d ago
Executive Assistant
University of Missouri System 4.1
Executive administrative assistant job in Saint Louis, MO
This position will provide essential operational support for the School of Engineering and Dean's Office. The position works directly with the Dean, Department Chairs, Business Manager, UMSL unit leads and external constituents to accomplish College objectives.
The position performs a broad variety of executive-level administrative tasks for the Dean including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for meetings; and preparing and delivering professional business communications on behalf of the Dean.
Key duties include:
* Plan and coordinate events such as the Engineering Advisory Board, Engineering Summer Camp, Explore Engineering, Engineers Week, and Lunch and Learn activities
* Coordinate the logistics associated with hiring new faculty and staff
* Assist with ordering lab equipment and supplies, and student competitions
* Make travel arrangements.
* Coordinate with faculty on data collections for ABET accreditation
* Assist student organizations and clubs with scheduling, room reservations, and refreshments
* Perform day-to-day clerical and administrative functions in support of the school. This includes processing requisitions for purchase orders, processing reimbursements and expense reports, reconciling credit card statements, reconciling grant statement of accounts, processing transfer requests, purchase order change forms, and creating vendor relationships for new vendors.
* Perform any combination of clerical duties involving routine or semi-routine calculating, record keeping, database management, report preparation, and receptionist duties
* Screen office calls, visitors, and mail; provide information and assistance including responding to sensitive requests for information and assistance; researching information and office policies; assisting the students, faculty, staff, vendors or visitors
* Ensure that all required office supplies are available as needed
* Coordinate with faculty and staff, and MarCom on website updates
* Assist with the School of Engineering Newsletter and reports to US News & World Report
* Act as a College contact for UCP program
* Various other duties as assigned
Shift
40 hours/week. Monday thru Friday.
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
* Experience working in higher education setting
* High level of integrity in managing confidential information
* Experience managing complex calendars, travel arrangements, and meeting logistics
* Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and productivity tools
Anticipated Hiring Range
Salary Range: $23 - $25 hourly
Grade: GGS-008
University Title: ExecutiveAssistant
Internal applicants can determine their University title by accessing the Talent Profile tile in my HR.
Application Materials
* Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
* Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers:
****************************************************
* Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email ******************* . If you are experiencing technical problems, please email **************************.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at ***********************************************
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please email the Office of Human Resources at ***************.
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$23-25 hourly Easy Apply 3d ago
Executive Assistant to the President & CEO
Explore St. Louis
Executive administrative assistant job in Saint Louis, MO
Key Responsibilities:
Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees.
Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy.
Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders.
Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes.
Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed.
Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records.
Compliance: Ensure compliance with state regulations and legal standards. Maintain an
in-depth understanding of the organization's structure and operations.
Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness.
Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized.
Skills:
Strong written and verbal communication skills.
Exceptional time management skills.
Advanced administrative + organizational abilities and attention to detail.
Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with CRM software (i.e. SimpleView) is preferred.
Experience with board governance and preparation of board materials for meetings.
Demonstrated ability to maintain and handle confidential information with discretion and professionalism.
Effective problem-solving and customer service skills with a commitment to excellence.
Ability to work independently while also functioning as a collaborative team member.
A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the
St. Louis hospitality community.
Knowledge of the St. Louis hospitality industry is critical.
Active Notary Public license or willingness to obtain certification upon hire is beneficial.
Willingness and ability to work flexible hours as required, including evenings + weekends and holidays.
Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders.
If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.
$37k-53k yearly est. 60d+ ago
Executive Assistant
Mastercard 4.7
Executive administrative assistant job in OFallon, MO
Our Purpose
Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.
Title and Summary
ExecutiveAssistantOverview:
Mastercard is a global technology company. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making payment and data transactions safe, simple, smart, and successful. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments, and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all.
The Digital Transformation and Digital Payments Engineering team is part of Consumer Solutions. We are responsible for optimizing eCommerce solutions and for driving transaction authorization improvement for digital transactions globally. We do this by being consumer centric for our products and services and being relevant in all consumer money flows.
Role:
The Digital Payments Engineering team is seeking a highly skilled, proactive, and strategic ExecutiveAssistant to provide top-tier support to the Senior Vice President, enabling seamless operations and driving impact across a fast-paced, high performing organization.
The candidate will perform general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, telephone coverage, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, ordering supplies, and maintaining department records.
Key Responsibilities:
· Provide comprehensive administrative support to ensure smooth daily operations, including managing calendars, coordinating meetings and travel, processing expenses, maintaining records and handling communications and supplies.
· Prepare correspondence; memorandum; reports; presentations or other assigned documentation in specified software package.
· Assist in preparing and maintaining departmental budget.
· Administer programs; projects or processes specific to the operating unit served; and maintains spreadsheets or databases to monitor departmental information.
· Serve as administrative liaison with others within and outside the company.
· May monitor and coordinate work of other employees or temporaries.
· Setting up agendas for key critical meetings
All about you:
· Deep experience supporting C-level or SVP-level executives in fast-paced, high-growth corporate environments.
· Exceptional written and verbal communication skills.
· High emotional intelligence and discretion.
· Experience managing cross-functional projects and working with senior stakeholders.
· Strong knowledge of department budgets and desk top computer software.
· Proficiency in Google Workspace or Microsoft 365, plus tools like Co-pilot, and Zoom
· Background in business, operations, or communications.
· Experience in startups, tech, consulting, or corporate environments.
· Executive presence and the ability to make sound judgments on behalf of leadership.Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.
Corporate Security Responsibility
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
Abide by Mastercard's security policies and practices;
Ensure the confidentiality and integrity of the information being accessed;
Report any suspected information security violation or breach, and
Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.
In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more. Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations.
Pay Ranges
O'Fallon, Missouri: $63,000 - $98,000 USD
$63k-98k yearly Auto-Apply 52d ago
Warehouse Administrative Assistant
Winco Window Company 3.7
Executive administrative assistant job in Saint Louis, MO
Join a tradition of excellence and innovation at the Winco Window Co. and associated companies. In this unique position you will work with the intake and issuance of materials across several related companies. You will be a vital part of our operations, our material. Work with a motivated and capable team and become part of a 4th generation family owned and operated manufacturer.
Job Functions:
Customer service and sales support functions
Schedule orders and route them appropriately
Oversee inventory and Invoice for jobs as completed
Work with quality and work to create efficient work flow in all areas
All other tasks as assigned.
Qualifications:
2+ years of experience in customer service, sales support, or related role.
Effective communication skills across phone, email, and in‑person
interactions.
Strong interpersonal skills with a team‑oriented mindset, integrity, and
professionalism.
Ability to work independently and collaboratively in a fast‑paced environment.
Strong computer proficiency with Microsoft Office (Excel, Word, Outlook,
PowerPoint), email, and calendar applications.
Skilled in spreadsheets for quick calculations
Proficiency in administrative tasks including scheduling, filing, and data entry.
Ability to multitask, prioritize, and manage time effectively.
Problem‑solving mindset with attention to detail.
Knowledge of sales processes, order management, and client relationship
maintenance.
Experience preparing accurate quotes, proposals, and sales reports.
Familiarity with ERP systems for inventory and pricing integration.
Experience with inventory management, cycle counts, and discrepancy
resolution.
Ability to coordinate with vendors and manage purchase orders.
Flexible and adaptable in production settings with strong organizational skills.
Ability to read tape measures and communicate measurements accurately.
We offer
A competitive benefit package
Vacation after 6 months of continuous full time employment
Paid sick time after 90 days of full time employment
Health, dental and vision Insurance available
Employer paid Life and Disability, 401(k)
10 paid Holidays
A Drug/Smoke free environment
6:00 am - 2:30 pm
6:00 am to 2:30 pm
$30k-36k yearly est. Auto-Apply 53d ago
2026 Summer Intern: Associate System Administrator
Charter Spectrum
Executive administrative assistant job in Saint Louis, MO
This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future. At a Glance * You're a motivated rising senior student with a 3.0 GPA or higher seeking a degree in one of the following areas listed below from an accredited college or university:
* Computer Information Systems
* Computer Science
* Business Technology Management
* Data Science
* Electrical and Computer Engineering
* Engineering Technology Management
* Information Science
* Information Technology
* This is a full-time, 10-week program designed to give you real-world experience working within the telecommunications industry in your field of choice.
* Internship program runs from May 27 through July 31, 2026.
* In addition to the role-based projects you'll work on, you'll also participate in professional development sessions, networking opportunities, and have access to a mentor.
The Spectrum Internship Experience
You'll join one of our departments for the summer, where you'll contribute to meaningful projects that give you insight into what it's like to work at a leading connectivity company. You'll have access to:
* Opportunities to gain new skills and elevate the ones you already have, all in a robust and forward-thinking business setting.
* Build connections with our team members and senior leaders who can help you better understand what our business looks like and what it's like to work here.
* Receive mentorship from a member of our team, who can provide one-on-one advice to help you reach your professional goals.
What you can expect in this role
As a Spectrum intern, you'll spend the summer working alongside two teams - your respective department and your intern peer group. Department and team-focused projects account for about 80% of your schedule. You'll spend the other 20% on professional development sessions and networking activities, including the Kickoff Conference on May 27th, webinars, community service, cross-functional projects, and final presentations.
Internship responsibilities may include
* Computer Engineering/Systems Engineering
* Systems Infrastructure Maintenance
* Security Compliance and Support
Required qualifications
* Must be currently enrolled in an accredited College or University graduating with a bachelor's degree between December 2026 - May 2027
* Must have at least a 3.0 GPA or greater in current program
* Ability to travel locally to Spectrum intern development events and activities throughout the program
* Authorization to work in the U.S. without restrictions or need for future sponsorship
Preferred qualifications
* Ability to work in a team environment
* Oral and written skills
* Organizational skills
* Problem solving abilities
* Proficient in Software including Adobe, Microsoft Excel, and Microsoft Word
* SAP
* S4/HANA
* BASIS
* Systems Engineering
#LI-AC2
GGN100 2026-67840 2026
Here, our employees don't just have jobs, they're building careers. That's why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life.
A qualified applicant's criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.
Get to Know Us Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you'll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more.
Grow Your Career Here We're committed to growing a workforce that reflects the customers and communities we serve - providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.
$32k-41k yearly est. 20d ago
Administrative Assistant
Saint Charles 3.7
Executive administrative assistant job in Saint Peters, MO
Executive administrative assistant job in Florissant, MO
Job Description
St. Louis Post Dispatch "Top Workplace Award Winning"
JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods.
Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit.
Job Summary:
The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area.
Key Responsibilities:
Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage.
Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments.
Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for.
Record-Keeping: Update databases with vehicle status, dates of impound, and release information.
Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access.
Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles.
Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations.
Qualifications:
High school diploma or equivalent.
Prior experience in vehicle impound, towing, or security preferred.
Experience working with vehicle titles preferred.
Strong communication and customer service skills.
Ability to handle disputes and difficult customer interactions professionally.
Basic computer skills for data entry and record-keeping.
Ability to work in outdoor conditions as needed.
Work Conditions:
Exposure to varying weather conditions.
Some physical labor, including walking and lifting up to 25 lbs.
FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed.
**We Offer Competitive Benefits**
Medical, Dental & Vision
Incentive Pay & Shift Differential for night and weekend drivers
Paid Time Off
Company Match 401(k)
Company Sponsored Life Insurance
Supplemental Accident, STD & Critical Illness coverage
Work Life Balance
$27k-40k yearly est. 16d ago
Administrative Assistant
Armada Ltd. 3.9
Executive administrative assistant job in Saint Louis, MO
Job Description
Type: Full Time
Overtime Exempt: No
Reports To: ARMADA HQ
Security Clearance Required: N/A
******************CONTINGENT UPON AWARD**********************
Duties & Responsibilities:
AdministrativeAssistants compose, type, and enter information into the computer.
AdministrativeAssistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly.
The AdministrativeAssistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier.
Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services.
Perform general clerical duties related to meetings and teleconferences. Included but not limited to:
Scheduling and setting up of conference rooms
Arranging and disseminating information regarding teleconferences
Attending meetings as requested
Preparing and distributing agendas
Taking minutes/notes on meeting activities
Distributing minutes to appropriate personnel
Coordinating and distributing interoffice communications
Assist in the inventory, maintenance, purchase and dissemination of routine
Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee
Assemble and disseminate routine reporting
Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests)
Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and
As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base
AdministrativeAssistants monitor HQ assigned tasking suspense
Receive and collect suspense responses from District Commanders and Branch Chiefs.
Prepare suspense correspondence, reports, graphs and charts.
Performs research.
Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests.
Maintain training calendar and conference room
Maintain, issue, and control facility keys.
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting
Preform timekeeping and Human Resources administrative functions and tasks, as
Other duties as assigned
Knowledge, Skills, and Abilities (KSAs):
Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
Accurate spelling, typing and attention to detail are necessary.
Must have ability to compile and organize reports.
Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).
Ability to communicate effectively, both orally and in writing.
Resourcefulness and the ability to function in a fast-paced environment.
Maintains professionalism and possesses the ability to interact effectively with others.
Ability to meet planned and unplanned deadlines in a timely manner.
Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
Minimum/General Experience:
5 years of administrativeassistant experience.
Minimum Education:
High School Diploma, or equivalent
Disclaimer:
The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ******************
Special Notes: Relocation is not available for these jobs.
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.
$27k-34k yearly est. 26d ago
Learn more about executive administrative assistant jobs
How much does an executive administrative assistant earn in Saint Charles, MO?
The average executive administrative assistant in Saint Charles, MO earns between $25,000 and $52,000 annually. This compares to the national average executive administrative assistant range of $31,000 to $62,000.
Average executive administrative assistant salary in Saint Charles, MO
$36,000
What are the biggest employers of Executive Administrative Assistants in Saint Charles, MO?
The biggest employers of Executive Administrative Assistants in Saint Charles, MO are: