Executive administrative assistant jobs in Spokane Valley, WA

STCU is consistently rated one of the top-performing credit unions in the nation, and has been named one of Fortune Magazine's Great Places to Work. We look for employees who have a strong desire to serve others, are lifelong learners, are committed to working hard, have a fun-loving attitude, and who want to make a difference in our members' lives. We love people who share our core values: Joyfulness, generosity, belonging, goodness, and striving. We believe in being a force for good in the community, while helping members achieve their financial goals and dreams. STCU offers excellent benefits: * Paid time off-plus 11 paid holidays! * Medical, dental, vision and life insurance * Training and career development * Success sharing plan * 401(k) matching contributions * Tuition reimbursement An overview of the benefits can be found here or here: ********************************************************** Salary range: $33.08 - $46.31 per hour (target range $33.75-$44.00 per hour) Job Description The Executive Assistant provides administrative and project management assistance by completing a variety of assigned task directly supporting leadership team members, organizational committees, and the board of directors. This position produces exceptional results by establishing a high degree of trust, building strong relationships, successfully working under pressure, and proactively supporting executive leaders. This position works in the office in Liberty Lake, Washington. Core Job Requirements/Outcomes * Assist leadership team members and board in achieving success by proactively managing calendars, coordinating travel and events, leading projects, researching solutions, and completing other assigned tasks with high quality results. * Enable the smooth facilitation and accurate reporting of board, committee, and leadership team meetings by performing administrative functions such as gathering information, scheduling, creating agendas and other documentation, trouble-shooting issues, preparing minutes, and tracking action items. Other Essential Functions * Function as a highly effective administration support team by promoting a ONE Team concept where alignment, collaboration, and coordination is at the forefront. Position will have primary or back-up responsibilities to support the team in all areas.. * Assist content providers with the review and maintenance of organizational policies by leading or providing backup support in the coordination and administration of the regularly scheduled review of all STCU policies. This includes maintaining current STCU policies on the STCU Insider and board internet portal as appropriate. * Assist the Leadership Team and organizational committees in achieving highly effective results by fulfilling the duties of the position for assigned organizational committees which includes preparation and distribution of agendas and report documents, posting necessary documents in the online portal prior to the meetings, attending meetings, taking minutes and preparing accurate transcriptions of the minutes for recording in official credit union records in accordance with requirements of regulators and auditors. * Create efficiency and scale for the leadership team by understanding business priorities and proactively looking for ways to improve processes and add value. * Facilitate the documentation workflow by leading or providing backup administrator tasks related to Directors Desk, the board and committee document portal. Qualifications Education: High school diploma or equivalent required, Associate's degree preferred. Certifications: Professional Administrative Certification of Excellence (PACE) or equivalent certification strongly preferred. Job Experience: Minimum five years administrative assistant experience working at the executive level, preferably in a credit union, financial institution, or equivalent. Must understand the sensitive nature of working in an executive office and possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and ability to maintain a balance among multiple priorities. Software Skills: Highly proficient in Microsoft Office, including Word, Excel, Power Point, and Outlook. Minimum keyboarding speed of 60 wpm. Experience with a document management solution such as DirectorDesk preferred. Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 10 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Additional Information Ready to apply? Click on I'm interested! Salary33.08 - 46.31 Hour Listing Type Jobs Position Type Full Time Salary Min 33.08 Salary Max 46.31 Salary Type /hr.

STCU is consistently rated one of the top-performing credit unions in the nation, and has been named one of Fortune Magazine's Great Places to Work. We look for employees who have a strong desire to serve others, are lifelong learners, are committed to working hard, have a fun-loving attitude, and who want to make a difference in our members' lives. We love people who share our core values: Joyfulness, generosity, belonging, goodness, and striving. We believe in being a force for good in the community, while helping members achieve their financial goals and dreams. STCU offers excellent benefits: * Paid time off-plus 11 paid holidays! * Medical, dental, vision and life insurance * Training and career development * Success sharing plan * 401(k) matching contributions * Tuition reimbursement An overview of the benefits can be found here or here: ********************************************************** Salary range: $33.08 - $46.31 per hour (target range $33.75-$44.00 per hour) Job Description The Executive Assistant provides administrative and project management assistance by completing a variety of assigned task directly supporting leadership team members, organizational committees, and the board of directors. This position produces exceptional results by establishing a high degree of trust, building strong relationships, successfully working under pressure, and proactively supporting executive leaders. This position works in the office in Liberty Lake, Washington. Core Job Requirements/Outcomes * Assist leadership team members and board in achieving success by proactively managing calendars, coordinating travel and events, leading projects, researching solutions, and completing other assigned tasks with high quality results. * Enable the smooth facilitation and accurate reporting of board, committee, and leadership team meetings by performing administrative functions such as gathering information, scheduling, creating agendas and other documentation, trouble-shooting issues, preparing minutes, and tracking action items. Other Essential Functions * Function as a highly effective administration support team by promoting a ONE Team concept where alignment, collaboration, and coordination is at the forefront. Position will have primary or back-up responsibilities to support the team in all areas.. * Assist content providers with the review and maintenance of organizational policies by leading or providing backup support in the coordination and administration of the regularly scheduled review of all STCU policies. This includes maintaining current STCU policies on the STCU Insider and board internet portal as appropriate. * Assist the Leadership Team and organizational committees in achieving highly effective results by fulfilling the duties of the position for assigned organizational committees which includes preparation and distribution of agendas and report documents, posting necessary documents in the online portal prior to the meetings, attending meetings, taking minutes and preparing accurate transcriptions of the minutes for recording in official credit union records in accordance with requirements of regulators and auditors. * Create efficiency and scale for the leadership team by understanding business priorities and proactively looking for ways to improve processes and add value. * Facilitate the documentation workflow by leading or providing backup administrator tasks related to Directors Desk, the board and committee document portal. Qualifications Education: High school diploma or equivalent required, Associate's degree preferred. Certifications: Professional Administrative Certification of Excellence (PACE) or equivalent certification strongly preferred. Job Experience: Minimum five years administrative assistant experience working at the executive level, preferably in a credit union, financial institution, or equivalent. Must understand the sensitive nature of working in an executive office and possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and ability to maintain a balance among multiple priorities. Software Skills: Highly proficient in Microsoft Office, including Word, Excel, Power Point, and Outlook. Minimum keyboarding speed of 60 wpm. Experience with a document management solution such as DirectorDesk preferred. Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 10 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Additional Information Ready to apply? Click on I'm interested!

Full-time Description Heritage Health, located in Coeur 'Alene, Idaho, is seeking a dynamic full-time (1.0 FTE) Executive Assistant to provide seamless administrative and strategic support to our executive leadership team. Why You Should Join our Dynamic Healthcare Team: Passionate Purpose: We're committed to enhancing lives, every day. Unmatched Support: We are committed to a fun and supportive team environment. Balanced Lifestyle: No weekends or holidays, ensuring a healthy work-life balance. Collaborative Care: Work with a dedicated team to provide the best patient outcomes in the right settings. Exceptional Rewards: Competitive pay, and benefits Benefits: Health Insurance: 100% employer-paid employee coverage for medical, dental, and vision plans for full-time employees. Life Insurance: Employer-paid for 1x annual salary (optional coverage available for additional cost). Disability Insurance: Short-term disability insurance based on age & salary. 100% employer-paid long-term disability insurance. Retirement: 403 (b) plan: Heritage Health matches up to 4% of employee contributions. Paid Time Off Benefits: 120 hours PTO (Paid Time Off) 56 hours EIB (Extended Illness Bank) 80 hours Company Holidays (for full-time employees) Employee Assistance Program (EAP): Enjoy free telehealth visits for healthcare, counseling, and health and wellness coaching for all employees and their immediate household members. Schedule: Monday-Friday The Executive Assistant is central to supporting strategic initiatives, managing confidential communications, and ensuring smooth coordination across departments and with the Board of Directors. The Executive Assistant plays a vital role in advancing organizational priorities, maintaining executive schedules, and fostering internal and external relationships. This position is ideal for someone who thrives in dynamic environments and is passionate about contributing to our mission of delivering Healthcare from the Heart. Requirements Associate's degree, Bachelor's degree preferred Five (5) to ten (10) years of high-level administrative assistant or secretarial experience Prior experience preferably in a non-profit or healthcare organization with any combination of relevant education and experience accepted Experience and interest in internal and external communications, partnership development Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat. Your Essential Duties: Completes a broad variety of administrative tasks for the executive leadership team, including managing calendars, travel, expenses, and confidential correspondence. Creates, distributes, and monitors agendas, task lists, and meeting follow-up for executive and board meetings. Coordinates and supports Board of Directors activities, including scheduling, preparation of board packets, minutes, and follow-up on action items. Acts as a gatekeeper and trusted liaison, ensuring executives' schedules and priorities are managed efficiently while creating opportunities for strategic engagement. Communicates directly, on behalf of the executive team, with board members, donors, and external stakeholders on matters related to organizational initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the executive team and internal departments, maintaining credibility, trust, and support across the organization. Works closely and effectively with the executive team to keep them well informed of upcoming commitments, organizational priorities, and emerging issues. Leads and supports cross-functional projects and strategic initiatives on behalf of the executive team (e.g., organizational planning, performance improvement, communications, and partnership development). Monitors and tracks internal financial, operational, and strategic projects to ensure deliverables are met. Drafts and prepares executive-level correspondence, reports, presentations, and communications with a high degree of professionalism and accuracy. Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often under deadline pressures. Provides support for organizational events, leadership retreats, board meetings, and community engagement activities. Regular and predictable attendance is an essential function of this position. All other job-related duties as assigned. Your Success Factors: Exceptional organizational skills with the ability to perform and prioritize multiple tasks seamlessly, balancing routine support with strategic project work. Strong strategic thinking skills and the ability to anticipate needs, identify opportunities, and proactively propose solutions. Very strong interpersonal skills and the ability to build trusted relationships with executives, staff, board members, donors, and external partners. Proven ability to support and coordinate board-level activities, ensuring professional communication and high-quality deliverables. Expert-level written and verbal communication skills, including preparation of executive correspondence, reports, and presentations. Demonstrated proactive approaches to problem-solving with sound judgment and strong decision-making capability. Emotional maturity and the ability to navigate sensitive issues with discretion and diplomacy. Highly resourceful team player with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, adapt to competing demands, and consistently demonstrate the highest level of service. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced, dynamic environment. Forward-looking thinker who not only responds to current needs but actively contributes to the success of long-term organizational strategies. Working Conditions: Work is normally performed in a typical interior, office work environment in an administrative building. Work may be demanding and chaotic at times. May be exposed to patient population that will present a variety of contagious diseases, physical injuries and emotional states of mind. Physical/Mental Requirements: Prolonged periods of sitting, walking, and working on a computer. May lift up to 25 pounds at times. Must be able to access and navigate various departments of a given location. Must be able to complete tasks in a noisy or stressful environment. Must be able to adhere to process protocol. Salary Description $25.99 to $37.00 an hour

STCU is consistently rated one of the top-performing credit unions in the nation, and has been named one of Fortune Magazine's Great Places to Work. We look for employees who have a strong desire to serve others, are lifelong learners, are committed to working hard, have a fun-loving attitude, and who want to make a difference in our members' lives. We love people who share our core values: Joyfulness, generosity, belonging, goodness, and striving. We believe in being a force for good in the community, while helping members achieve their financial goals and dreams. STCU offers excellent benefits: Paid time off-plus 11 paid holidays! Medical, dental, vision and life insurance Training and career development Success sharing plan 401(k) matching contributions Tuition reimbursement An overview of the benefits can be found here or here: ********************************************************** Salary range: $33.08 - $46.31 per hour (target range $33.75-$44.00 per hour) Job Description The Executive Assistant provides administrative and project management assistance by completing a variety of assigned task directly supporting leadership team members, organizational committees, and the board of directors. This position produces exceptional results by establishing a high degree of trust, building strong relationships, successfully working under pressure, and proactively supporting executive leaders. This position works in the office in Liberty Lake, Washington. Core Job Requirements/Outcomes Assist leadership team members and board in achieving success by proactively managing calendars, coordinating travel and events, leading projects, researching solutions, and completing other assigned tasks with high quality results. Enable the smooth facilitation and accurate reporting of board, committee, and leadership team meetings by performing administrative functions such as gathering information, scheduling, creating agendas and other documentation, trouble-shooting issues, preparing minutes, and tracking action items. Other Essential Functions Function as a highly effective administration support team by promoting a ONE Team concept where alignment, collaboration, and coordination is at the forefront. Position will have primary or back-up responsibilities to support the team in all areas.. Assist content providers with the review and maintenance of organizational policies by leading or providing backup support in the coordination and administration of the regularly scheduled review of all STCU policies. This includes maintaining current STCU policies on the STCU Insider and board internet portal as appropriate. Assist the Leadership Team and organizational committees in achieving highly effective results by fulfilling the duties of the position for assigned organizational committees which includes preparation and distribution of agendas and report documents, posting necessary documents in the online portal prior to the meetings, attending meetings, taking minutes and preparing accurate transcriptions of the minutes for recording in official credit union records in accordance with requirements of regulators and auditors. Create efficiency and scale for the leadership team by understanding business priorities and proactively looking for ways to improve processes and add value. Facilitate the documentation workflow by leading or providing backup administrator tasks related to Directors Desk, the board and committee document portal. Qualifications Education: High school diploma or equivalent required, Associate's degree preferred. Certifications: Professional Administrative Certification of Excellence (PACE) or equivalent certification strongly preferred. Job Experience: Minimum five years administrative assistant experience working at the executive level, preferably in a credit union, financial institution, or equivalent. Must understand the sensitive nature of working in an executive office and possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and ability to maintain a balance among multiple priorities. Software Skills: Highly proficient in Microsoft Office, including Word, Excel, Power Point, and Outlook. Minimum keyboarding speed of 60 wpm. Experience with a document management solution such as DirectorDesk preferred. Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 10 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Additional Information Ready to apply? Click on I'm interested!

The Executive Assistant provides high-level administrative and organizational support to the executive team, with primary responsibility for coordinating Board and leadership meetings, preparing presentation materials, and managing key administrative operations. This role requires strong attention to detail, professionalism, discretion, and excellent communication skills. The Executive Assistant ensures efficient operations across the corporate office while supporting strategic priorities and maintaining confidentiality in all matters. KEY RESPONSIBILITIES Responsibilities include but are not limited to the following: Manage executive calendars and coordinate priorities. Schedule and support internal and external meetings, including Board sessions. Assist in the preparation, formatting, and proofreading of Board and Executive presentations (PowerPoint, Excel, Word). Compile and organize materials for Board packets, ensuring accuracy and timely distribution. Record meeting minutes and track follow-up actions. Prepare and submit expense reports; manage corporate credit cards and banking transactions. Research and book travel; maintain detailed itineraries and confirmations. Maintain organized digital filing systems for policies, templates, and shared documents. Support document control, versioning, and secure storage for corporate and financial records. Coordinate executive signatures for contracts and approvals. Plan and coordinate events such as offsites, trainings, holiday gatherings, and team meetings. Handle incoming and outgoing mail, deliveries, and courier requests. Greet visitors, monitor front-door access, and manage reception responsibilities. Coordinate office vendors including shredding, recycling, and other services. Track vehicle registrations, insurance, and renewals for the corporate fleet. Ensure fuel cards are distributed, active, and current. REQUIRED QUALIFICATIONS Minimum of 3 years of experience in executive or senior administrative support. Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). Skills: Strong organizational, communication, and time management skills. Demonstrated ability to handle confidential information with discretion. Excellent written and verbal communication skills with strong attention to detail. Ability to prioritize competing demands and meet tight deadlines. Ability to pass a drug and alcohol test, post-offer pre-employment physical, and background check. PREFERRED QUALIFICATIONS Bachelor's degree in Business Administration, Communications, or related field; or equivalent experience. Experience supporting senior executives, boards, or finance departments. Familiarity with document design and presentation formatting. Experience with SharePoint, Adobe Acrobat, or collaboration tools (Teams, Zoom, etc.).Valid driver's license PHYSICAL DEMANDS Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs. Bend at waist - occasional Twist upper body - occasional Stoop - occasional Repetitive use of hands - frequent for clerical duties Stand/walk - frequent Sit - occasional Vision - near and far correctable; depth perception Hearing - preferred for awareness of surrounding machinery, mobile equipment, emergencies WORK ENVIRONMENT Typical office environment with frequent use of standard office equipment. Occasional travel or extended hours may be required for meetings and events. Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Prestige Senior Living Rose Pointe What does the Executive Director do? In short, you are the CEO of the assisted living/memory care community, driving comprehensive business results forward at that community. This includes ensuring we are caring for each residents the absolute best we can, ensuring all team members are trained and educated, we are staffed appropriately, a budget is being adhered to, our occupancy is in alignment with company goals, and more. We want you to run the community as if it is your own business, and we have the support to help you and are excited to partner with you to achieve all of these goals. Why join the Prestige Care Family in the Executive Director role? Not all Executive Director roles in the assisted living space are the same - we like to think we have something different and exceptional to offer! * We have a strong promote-from-within culture, with a defined career path so you can level up your career to a regional or multi-site role. * A competitive and comprehensive benefits package (medical/dental/vision/EAP/401k match, etc.) coming with 3 weeks of PTO on top of standard holidays. * Strong regional team to support you every step of the way - you would have a regional sales, nurse, and operational partner to help you. * Comprehensive onboarding and training/development program for all new Executive Directors. * Our 35+ year old, family-owned and operated organization (with over 80 locations in 8 states) means we aren't too small, but not too big. You are known here. In this job, every day you will… * Provide direct and indirect supervision of the community operation along with training, coaching, counseling, and performance evaluations of all staff members. * Ensure that the nursing services provided meet the needs of the residents in accordance to the developed service plans and the service plans meet the required state codes and company policies. * Ensure that census expectations are met and that the resident admission process documentation is completed in a timely manner and in accordance with established policy and procedure. * Oversee the recruitment and retention of qualified staff throughout the residence, making sure background checks, reference checks and licenses are cleared before the employee is released to work on the floor. * Motivate employees through staff appreciation, recognition, and incentive programs. Promotes positive employee relations, addresses concerns timely and resolves grievances as quickly as reasonably possible. * Oversee the community budget, providing guidance and training to department heads on the maintenance of the overall community budget. * Monitor operations of the community on regular basis and prepares quality review audits and monthly variance reports. Education & Experience needed to qualify: You will need the appropriate certification or license by state regulations to run an assisted living/memory care/residential care facility, etc. An Associates Degree and a minimum of two years working in geriatrics or three years in a management position, with experience with budgeting, staff development, training and scheduling. Additional coursework in management are an asset. Ability to creatively problem-solve in both resident care and employee management situations. Must be able to perform essential job duties with or without reasonable accommodations. Ways you can advance beyond the Executive Director role: Once you master this role, you could consider the Sr. Executive Director, Operations Specialist, Regional Director of Operations jobs with Prestige Care. EOE/M/F/VETS/DISABLED - At Prestige, it is our promise to personally touch lives every day. It is a philosophy of caring based on our core values of integrity, trust, commitment, and respect, that are at the center of all that we do. We are committed to a diverse and inclusive workforce that represents all of us, coming from different experiences, cultures, backgrounds, and viewpoints. Inclusion is the way we treat one another and how we celebrate what makes us different. Prestige is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Greet clients and visitors in a friendly, professional manner. Answer and direct phone calls; manage voicemail and email inquiries. Schedule client appointments and maintain the firm's calendar. Handle incoming and outgoing mail, packages, and deliveries. Maintain a clean and organized reception area. Prepare and organize client documents, engagement letters, and tax forms. Assist with data entry, filing, and document management (physical and digital). Coordinate with staff to ensure timely completion of client projects. Manage office supplies inventory and place orders as needed. Manage the owner's calendar, including business and occasional personal appointments. Assist with travel arrangements, reservations, and itineraries. Skills front desk administrative, receptionist customer service, Clerical, Filing, office management, Excel, quickbooks Top Skills Details front desk administrative,receptionist customer service,Clerical,Filing,office management Additional Skills & Qualifications Strong attention to detail and organizational skills Excellent communication and interpersonal abilities Experience Level Entry Level Job Type & Location This is a Contract to Hire position based out of Coeur d'Alene, ID. Pay and Benefits The pay range for this position is $18.00 - $19.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Coeur d'Alene,ID. Application Deadline This position is anticipated to close on Dec 15, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Details Entry ID - The Renaissance - Coeur d Alene, ID Full Time High School $17.75 Hourly None Day Business OfficeDescription A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: Experience in faxing, filing, scanning, and collecting reports is a plus Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 18 years of age Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you!

The agency reserves the right to make a hiring decision at any time after the initial screening date of January 2, 2025. It is in the applicant's best interest to submit materials before the initial screening. Are you organized, detail-oriented, and motivated with a knack for critical thinking? If so, we have an exciting opportunity for you! We're seeking a dedicated, proactive professional to fill our office Administrative Assistant 3 position providing high-level administrative and technical support to key leaders in our Enforcement and Operations Division. This full-time position is located at our office in Spokane, Washington. In this position you'll have the opportunity to take the reins on a variety of important responsibilities, acting on supervisors' behalf for confidential matters and managing personnel, fiscal, and administrative tasks. You'll also be interfacing with the public and supporting field staff throughout the state while managing unit expenditures and budgets. If you love a challenge and the opportunity for growth and development, then this is the job for you! The Washington State Gambling Commission is a state accredited; limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest. We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses. Why Join Our Team: We are a small agency with approximately 120 employees and are committed to equity, diversity, and inclusion, fostering an inclusive work environment. As a Washington state agency, we offer: * Statewide Employee Business Resource Groups that bring together groups of employees with a common interest or characteristic. * Professional development opportunities. * Educational and career development aid. * Public Service Loan Forgiveness eligibility. * A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more. To learn more about our agency, we invite you to visit our website or watch why you should join our team. * Coordinate daily office operations, provide administrative and secretarial support * Create and maintain division databases * Create and coordinate training for units, divisions and agency staff * Maintain current agency policies * Manage purchasing and budget for the division * Coordinate travel for division staff * Serve as an evidence officer for the Spokane office * Serve as ACCESS Terminal Agency Coordinator Required Qualifications: High school diploma or GED; AND Three years of progressively responsible experience in office, clerical, bookkeeping or general administrative work; OR Formal education and/or training in office or clerical occupations, bookkeeping or accounting may substitute year-for-year for the experience requirement. Must be extremely organized and able to multitask Preferred/Desired Qualifications: * Demonstrated experience coordinating office operations, managing travel arrangements and payment * Demonstrated experience working with multiple supervisors and units and balancing conflicting priorities * Experience with record keeping, bookkeeping, or budget monitoring * Experience with planning, coordinating, and organizing projects and assignments Location and Flexibility Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in-person at our Spokane office. Special Requirements/Conditions of Employment The WSGC is a licensing, regulatory and law enforcement agency. Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting. Applicants will be required to sign a release authorizing the background investigation. Information obtained from background checks will not necessarily preclude employment. In addition, you must: * Be eligible to work in the United States. * Maintain a Driver's License valid in Washington State. * Not serve as an officer or manager of any corporation or organization that conducts a lottery or gambling activity, including tribal gaming activities. * Refrain from gambling in tribal gaming activities and all gambling licensed activities. HOW TO APPLY Interested candidates may apply by submitting the following items: * A complete application. * Introductory letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement. * Provide at least three (3) professional references with current contact information as part of your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. * NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process. References are typically contacted after interviews. General suggestions for creating a good application packet * Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications. * Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'. * Specifically include all your work experience doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills. Do NOT include your salary history. Wage/salary depends on qualifications or, if applicable, rules of promotion. The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete. The Washington State Gambling Commission is an equal opportunity employer. Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to ***********************. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or **************. For questions regarding this recruitment announcement, email us at *********************** or call ************.

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities • Be energetic and professional in a large office environment. • This position will help gather electronic records requests received from clients • Serve as primary administrative support to Pharmacy Director and management staff • Provide administrative and clerical support in a variety of areas • Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed. • Separate and distribute mail to appropriate personnel. Scan all accounts payable into system • Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department • Other duties as assigned Qualifications • High School Diploma required. Previous experience working in an office environment a plus • Excellent communication and phone skills with ability to adapt within our diverse customer base • Be able and comfortable in making a high volume of outbound calls daily • Proficient in computer and typing skills with the ability to multitask using different programs simultaneously • Excel knowledge a plus

Preparation of complex reports/presentations and analysis using various software packages and databases Will be considered a specialist in the department or division---responsible for a complete process of complex nature Determining methods and procedures used to accomplish tasks Qualifications Strong MS Office Suite Knowledge is a must! 2+ yrs of Administrative Assistant position Previous work in a warehouse environment is a plus but not required High school diploma or equivalent Legal authorization to work in the US Additional Information Pay: DOE Shift: Mon-Fri, 8am-5pm 3 Month Contract +/-

Scope of Work Greet visitors, Answer, Screen and field telephone calls, respond to requests for information, and provide assistance Publications: assist in the maintenance of operating instructions (OI) and standard operating procedures (SOP). Assist with the administration of various tracking systems. Enter IT Service Catalog requests, and submit IT help desk trouble calls Maintain bulletin boards, displays, and announcements Process lost/found, and office calendar Schedule/escort sensitive document delivery/pickup Provide distribution and transmittal system for all correspondence and incoming and outgoing mail Copying/Scanning/Faxing/Shredding Type letters, memoranda, reports, presentations, graphics, correspondence, and other documentation, including those for decision management, for signature or review by Government personnel Review, finalize, and check correspondence, records, reports, and forms for accuracy, completeness, and conformance to applicable formatting guidelines. Assist in setting up meetings and events which includes agenda and slides, opening and setting up the conference room, preparing and distributing materials, and securing the room after the meeting. Assist in establishing and maintaining file plans for Government approval Data Entry responsibilities Assist Office Manager with reporting (Fuel, Usage, Costs, and Mileage) Oversee Reservations/Key distribution Coordinate and assist with in/out processing for new/departing employees SUSPENSE MANAGEMENT SUPPORT Assist with the administration of suspense tracking system. This includes appropriate tasking, tracking, follow-up, and closeout of required actions. Track suspense for tasks assigned to the designated area, to ensure suspense dates and deliverables are met. DATABASE MANAGEMENT Assist in maintaining databases for tracking status of suspense associated with training, customer feedback, and other administrative or personnel programs. Provide assistance in processing and tracking database entries with internal and external customers and organizations. !!!Benefits!!! **Generous Vacation package after 1 year **Eligible for full benefits from DAY 1!!

If you are looking for employment with a purpose where you can help improve the daily lives of the members of your community, then consider a career with Pioneer Human Services! We are currently looking for an Administrative Assistant II with a passion for human services. This is an exciting opportunity to be involved with an organization focused on a transformative path towards social change, creating pathways for rehabilitation, reintegration, and redemption. Who we are - Our Mission We empower justice-involved individuals to overcome adversity and reach their full potential. For over 60 years, we have proudly serviced our clients with professionalism and empathy. We are a nationally recognized non-profit with 35+ locations across Washington state that provided a chance for change to over 9,500 individuals in 2024. What We Offer At Pioneer, our employees are important. That's why we offer a Total Rewards package that includes compensation and benefits to support employees' health, security, and balance. Compensation: New hires for this position typically start between $19.45 and $24.31 hourly, depending on factors such as work location, experience, qualifications, skills, competencies, internal equity, and market conditions. While the full pay range is provided to support pay transparency, individual compensation will vary within the range based on these factors. Benefits: Eligible after 30 days of full-time employment (minimum of 30 hours/week): * Medical * Flexible spending * Dental * Vision Additional coverage after 60 days: * Life * AD&D * Disability Other benefits: * Dependent Daycare Flexible Spending * Tuition assistance (100% for bachelor's, 50% for graduate programs) * Retirement plan (3.5% annual compensation contribution, plus 3.5% match for 6% individual contribution) * Employee recognition programs * Public transportation discount * Employee assistance program (EAP) Join Pioneer and be part of a team that values and invests in you. What you'll do The Administrative Assistant II is responsible, for the planning, coordination and implementation of quality and cost-effective support services for the program. The Administrative Assistant II is responsible for client data tracking, and Client Management Information Systems. Primary/essential duties and responsibilities are but not limited to: * Prepares and types forms, documents, and schedules as directed. * Tracks and monitors the reporting of special incidents, census, and other reports. * Inputs and tracks demographic information, roster, census, and other data relevant to all licensing and contractual compliance. * Analyzes data from multiple data sources as directed. * Prepares and assists in the preparation of data reporting as directed. * Assists Director in gathering and analyzing data related to Quality Assurance activities to maintain quality of care consistent with or exceeding Washington State standards. * Compiles statistical data and other resident information within program. * Audits personnel files. * Provides in-service training to all program staff as directed and creates training manuals as needed. * Attends and participates in scheduled departmental staff meetings. * Promotes and models teamwork and collaboration with coworkers. * Makes appointments and other business arrangements as directed. * Orders facility supplies and equipment. * Performs all new employee onboarding. * Monitors mail system. * Admissions (If applicable to program) * Reviews and tracks all incoming applications for completeness and determines appropriateness for admission. * Consults with relevant departments and agencies to make appropriate admissions. * Maintains and monitors contact with referring agencies and related Behavioral Health Organizations (BHO) and Managed Care Organizations (MCO). * Oversees the scheduling of bed dates. * Reviews census projections daily in accordance with admission and discharge planning * Supports tracking systems for programs data needs. What you'll bring * GED or High School Diploma * Minimum 2 years' experience working in a business office or similar position. * Excellent oral and written communication skills * Ability to multitask * Strong computer skills including Excel, Microsoft Windows and Microsoft applications * Strong Analytical Skills * Excellent customer service skills Preferably you'll bring * AA degree * Experience with residential treatment or working with individuals with one or both chemical dependency and mental health disorders * Training in computer science; knowledge or experiences with accounting/bookkeeping procedure and client records desirable. EEO Pioneer human services is an equal opportunity employer of minorities/women/individuals with disabilities/protected veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status. EEOC is the Law/EEO Policy Statement Pioneer Human Services is a Drug-Free Company Pioneer Human Services is a drug free company. Pioneer's existing drug-free workplace policy prohibits the use of marijuana, including medical marijuana, and complies with Washington law. As such, this position is subject to drug testing during employment, to include testing for marijuana

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Spokane Valley, WA · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a FEMALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ___________ along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

Mountain Ltd. has an opening for an Admin Support II to work in the Hayden, ID area! Since 1979, Mountain Ltd. has successfully created and supported turnkey engineering solutions for traditional and wireless telecom providers across the United States. We are a national leader in the industry, providing high-quality engineering, on-time service delivery, and skilled personnel paired with innovative technology and creative solutions. Specialties include OSP/ISP engineering, design, permitting, right-of-way and CAD for traditional and wireless telecommunications companies. Key Responsibilities and Job Tasks This individual performs duties such maintaining complex files, keeping records, preparing schedules, compiling, and checking reports, searching, and investigating information contained in file, processing departmental documents requiring specific knowledge of functional operations, posting records including accounting and continuing property records, typing correspondence and reports from rough drafts, and assisting engineers as requested. Upon request, the Engineering Admin Support II, using various formats, will gather and coordinate associated statistical data for use in departmental or project specific reports. Must be proficient in various computer systems such as the Office 365 suite. The Engineering Admin Support II will have a high level of initiative and follow-up support capability working with limited supervision. Requirements: + Advanced Excel skills/proficiency + Strong knowledge of databases is preferred + Experience with voice/data field preferred Thank you for your interest in Mountain Ltd. For more career opportunities, please visit us at ******************* #M4 System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Newport, Washington. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $17.50 - $18.50 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Job Details: * $17.00 to $18.00 per hour depending on experience * $500 employment bonus after 6 months and $500 employment bonus after 12 months of employment * $500 60-day sign-on bonus * Incredible work/life balance. * Great work culture * Up to 3 weeks Paid Time Off to start * 9 Paid Holidays Annually * Medical, Dental, and Vision Benefits * 401(k) with Employer match * Apply today! Essential Duties & Responsibilities include but are not limited to: * Check-in Drivers, verify cash and check receipts * Reconcile routes * Post routes * Maintain accurate and complete daily posting/deposit file * Prepare deposit spreadsheet * Prepare Daily Deposit * Balance cash * Separate Odom and JV funds * Process approved Account adjustments * Pricing adjustments * Quantity adjustments * Work with AR department * Research posting questions * Act as liaison between AR and sales department (notify of credit status, etc.) * Post AR when cash received * Work with Corporate Accounting * Research deposit discrepancies * Make appropriate corrections as directed. * Fill in at the front counter as needed * Assist Administrative Manager, Operations, Sales Managers, Sales Reps as needed Job Requirements * High school diploma or General Education Degree (GED)preferred; related experience or training in customer service; or equivalent combination of education and experience. * Beverage distribution support experience a plus. * Proficient in Microsoft Office (Word, Excel, Outlook, etc.) * Excellent communications skills, both written and verbal. * Must be detail oriented, with problem solving ability, and strong organization skills. * Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Physical Demands * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. * While performing the duties of this job, the employee is regularly required to sit, stand, walk, and uses hands and fingers to operate a keyboard, mouse, telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Work Environment * The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. * The noise level in the work environment is usually moderate. Notice: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. The Odom Corporation offers competitive wages, medical and dental benefits, 401k plan, and much more! Background/Drug Screen. EOE.

Job Description Primary Location District Wide Substitute Salary Range Per Hour Shift Type Substitute

Description Prestige Senior Living Rose Pointe What does the Executive Director do? In short, you are the CEO of the assisted living/memory care community, driving comprehensivebusiness results forward at that community. This includes ensuring we arecaring for each residents the absolute best we can, ensuring all team membersare trained and educated, we are staffed appropriately, a budget is beingadhered to, our occupancy is in alignment with company goals, and more. We wantyou to run the community as if it is your own business, and we have the supportto help you and are excited to partner with you to achieve all of these goals. Why join the Prestige Care Family in the ExecutiveDirector role? Not all ExecutiveDirector roles in the assisted living space are the same - we like to think wehave something different and exceptional to offer! * We have a strong promote-from-within culture,with a defined career path so you can level up your career to a regional ormulti-site role * A competitive and comprehensive benefits package(medical/dental/vision/EAP/401k match, etc.) coming with 3 weeks of PTO on topof standard holidays * Strong regional team to support you every stepof the way - you would have a regional sales, nurse, and operational partner tohelp you * Comprehensive onboarding andtraining/development program for all new Executive Directors * Our 35+ year old, family-owned and operatedorganization (with over 80 locations in 8 states) means we aren't too small,but not too big. You are known here In this job, every day you will... * Provide directand indirect supervision of the community operation along with training,coaching, counseling, and performance evaluations of all staff members * Ensure that thenursing services provided meet the needs of the residents in accordance to thedeveloped service plans and the service plans meet the required state codes andcompany policies * Ensure thatcensus expectations are met and that the resident admission processdocumentation is completed in a timely manner and in accordance withestablished policy and procedure * Oversee therecruitment and retention of qualified staff throughout the residence, makingsure background checks, reference checks and licenses are cleared before theemployee is released to work on the floor * Motivateemployees through staff appreciation, recognition, and incentive programs.Promotes positive employee relations, addresses concerns timely and resolvesgrievances as quickly as reasonably possible * Oversee the communitybudget, providing guidance and training to department heads on the maintenanceof the overall community budget * Monitoroperations of the community on regular basis and prepares quality review auditsand monthly variance reports Education & Experience needed to qualify: You will need the appropriate certification or licenseby state regulations to run an assisted living/memory care/residential carefacility, etc. An Associates Degree and a minimum of two years working ingeriatrics or three years in a management position, with experience with budgeting,staff development, training and scheduling. Additional coursework in managementare an asset. Ability to creatively problem-solve in both resident care andemployee management situations. Must be able to perform essential job dutieswith or without reasonable accommodations. Ways you can advance beyond the Executive Director role: Onceyou master this role, you could consider the Sr. Executive Director, OperationsSpecialist, Regional Director of Operations jobs with Prestige Care. EOE/M/F/VETS/DISABLED - At Prestige, it is our promise topersonally touch lives every day. It is a philosophy of caring based on ourcore values of integrity, trust, commitment, and respect, that are at thecenter of all that we do. We are committed to a diverse and inclusive workforcethat represents all of us, coming from different experiences, cultures,backgrounds, and viewpoints. Inclusion is the way we treat one another and howwe celebrate what makes us different. Prestige is proud to be an EqualEmployment Opportunity employer. We do not discriminate based upon race,religion, color, national origin, gender (including pregnancy, childbirth, orrelated medical conditions), sexual orientation, gender identity, gender expression,age, status as a protected veteran, status as an individual with a disability,or other applicable legally protected characteristics. Salary80,000.00 - 100,000.00 Annual Listing Type Jobs Categories Executive | Management Position Type Full Time Salary Min 80000.00 Salary Max 100000.00 Salary Type /yr.