Executive administrative assistant jobs in West New York, NJ - 1,387 jobs

EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to Senior Executive - Global Asset Manager Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits

✨Job Title: Executive Assistant 💼 Contract Duration: 13 Weeks (with strong possibility of extension) 🕘 Shift: Day Shift | 5×8 Schedule 💰 Pay Rate: $51/hr - $53/hr Required: 5+ years in a similar role providing high level administrative and project management support to an executive, preferably within Human Resources or Organizational Development. Education: Undergraduate degree in Business, HR or related field, Advanced degree preferred Skills: Experience with functioning as a business manager, executive partner, or special assistant rather than a traditional senior administrative role. Microsoft Office (Excel, Word, PowerPoint, Outlook, Visio) Project Management Duties: Participates in developing, establishing, implementing and recommending policies, practices, methods and procedures and programs designed to improve operations within Human Resources, developing administrative controls and reporting systems, and the application of related techniques and methods. Conducts and participates in meetings as a representative the Senior Vice President of HR Manages the agenda, attendance and materials for HR Council, Recruitment Council, and other major meetings and coordinates meeting participation, including Webex Manages HR Governance agenda and materials, follow-up and facilitates meeting Facilitates review and approval process of Managerial Annual Leave Buyout Requests by collaborating with SVP of HR and Payroll Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

The Role Nerd Apply is building the data layer for education. As the company grows, focus and execution matter more than ever. As the Executive Assistant & Office Admin, you'll be a force multiplier for the founders and leadership team. You'll own day-to-day coordination, protect time and attention, and help the company operate smoothly as we scale. You'll be close to decision-making, trusted with sensitive information, and expected to anticipate needs before they become issues. Mission Enable the leadership team to operate with clarity, focus, and momentum by owning coordination, logistics, and operational follow-through. Salary + Benefits $60k - $80k + Equity Healthcare Location NYC Office at Bryant Park (12 In-Person Employees) What You'll Do Own executive support and coordination Manage calendars, scheduling, and priorities for founders and senior leaders Anticipate conflicts, deadlines, and prep needs before they arise Handle sensitive communications with discretion and professionalism Keep the organization running smoothly Coordinate meetings, offsites, and in-office logistics Track action items and ensure follow-through across teams Help maintain clear operating rhythms as the company grows Support company operations Assist with onboarding logistics for new hires Coordinate travel, events, and office setup Help manage vendor relationships and recurring operational needs Be a trusted partner to leadership Serve as a sounding board and thought partner when needed Handle confidential information with care and good judgment Step in wherever necessary to keep things moving Who You Are Prior experience supporting executives or senior leaders in fast-paced environments Highly organized and comfortable managing multiple priorities at once Trusted, discreet, and calm under pressure Strong written and verbal communicator NYC-based and comfortable working in-office How You Work You're organized and proactive, with strong attention to detail You anticipate needs and solve problems before they escalate You communicate clearly and follow through consistently You stay calm and grounded in high-velocity environments You take pride in helping others do their best work What Success Looks Like Leaders are focused, prepared, and well-supported Calendars, meetings, and priorities run smoothly Operational details are handled without friction The office and team operate with clarity and momentum About Nerd Apply Nerd Apply is building the data layer for education. Counselors guide some of the most important decisions students and families make, yet they've historically lacked access to clear, reliable outcomes data. Nerd Apply partners with counselors to responsibly aggregate real admissions results and turn them into usable insight. This shared data helps counselors advise with greater confidence, helps schools and districts understand what's actually working, and creates a foundation for better decisions across the education system. We're building Nerd Apply with a high bar for trust, respect for professional judgment, and the ambition to create infrastructure education can rely on for decades.

We are seeking a highly organized, proactive, and resourceful individual to join the firm as the Executive Assistant to the office of the CEO. This is a key role on the small but highly functional office of the CEO team, who provides comprehensive administrative support to the office of the CEO. The successful candidate will thrive in a fast-paced environment, be adaptable to changing priorities, and demonstrate a high level of professionalism and discretion. Responsibilities Provide high-level administrative support for the CEO, serving as both the primary point of contact and gatekeeper for internal and external stakeholders. Build and maintain strong relationships with internal and external stakeholders, acting as a liaison between the CEO and various parties. Manage the CEO's complex and dynamic calendar, scheduling appointments, creating meeting agendas and documents, and setting up video conferences, meetings, town halls, and events. Proactively anticipate and solve scheduling conflicts, looking days in advance for ways to optimize time and efficiency. Prioritize commitments, and ensure efficient use of the CEO's time, rather than just slotting in meetings to openings. Keep CEO on track during the day, setting up video calls in advance, printing meeting materials, and informing attendees of delays or changes in the moment (and rescheduling as needed) Coordinate executive-level events, functions, and engagements, including quarterly management meetings Oversee coordination of firm-wide events, including the annual holiday party and summer event, delegating tasks as appropriate Create documents in Word/Excel/PowerPoint, track email and holiday card lists, prioritize requests as they come in, and respond to inquiries with a sense of urgency Handle sensitive and confidential information with the utmost discretion and professionalism Provide light support work, including calendar and phone, for the Chief of Staff Complete any reasonable projects or tasks as requested by CEO or his Chief of Staff Qualifications Bachelor's degree 3-10 years' experience as an Executive Assistant or similar role supporting C-level executives, preferably in the banking or consulting sectors Exceptional organizational skills and the ability to multitask and ruthlessly prioritize Excellent written and verbal communication skills, with exceptional attention to detail Proficient in using productivity tools and software, including MS Office suite (Outlook, Word, Excel, PowerPoint) Professional discretion to handle confidential information, highest levels of integrity. Discretion and the ability to maintain strict confidentiality Flexibility to adapt to changing priorities and work in a fast-paced, deadline-focused environment EXCELLENT attention to detail, with a healthy amount of self-motivation to get things done correctly

Our client, a high-growth financial firm is hiring an Executive Assistant for their expanding Midtown office. This is a highly visible role, supporting a dynamic group of investment professionals. This is an ideal role for an experienced Executive Assistant with experience in a fast-paced, ever-changing environment. You'll be joining a supportive, collaborative EA team, playing a key role in the success of the investment partners, and the company as a whole. This role is a remote position, requiring occasional back-up, in-office support on high volume days. Due to this, candidates must be NYC-based. Responsibilities: Manage the executive team's constantly shifting calendars consisting of stakeholder meetings, executive activities, and industry events. Organize and execute complex domestic and international travel plans, including tracking flights, anticipating issues, and providing prompt resolutions. Oversee expense reporting through Concur. Assist in conference and event coordination, including registration, material preparation, client dinners, and team events from planning to execution. Proactively communicate needed information and updates to executive team and key stakeholders. Work collaboratively with other administrative team members by partnering on team projects and providing back-up support as needed. Requirements: 5+ years of administrative support experience. Background in fast-paced financial services environment required. Experience in a high-growth start-up highly preferred. Bachelor's Degree preferred. Proficiency in MS Office and Zoom required, experience with Concur preferred. A collaborative and growth minded work ethic with strong problem-solving and conflict resolution skills. Ability to simultaneously execute multiple projects in a fast-paced environment to a high level of detail.

Title: Executive Administrative Assistant Salary: $70,000-$90,000+ (some flex dependent on experience) Benefits: Comprehensive benefits package available (details to be provided) Work Schedule: 8:30am-5:00pm M-F (some flex required) Position Type: Direct-Hire/Permanent (no temp or contract period) Overview: Client Company is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive and personal administrative support to the Chief Executive Officer. This role is critical to maximizing the CEO's effectiveness by managing scheduling, communications, logistics, and follow-through across both business and personal priorities. The ideal candidate is detail-oriented, anticipates needs, exercises excellent judgment, and thrives in a fast-paced, high-accountability environment Responsibilities: Calendar & Time Management Own and manage the CEO's business and personal calendar. Schedule, coordinate, and confirm internal, external, and personal meetings. Prioritize time, resolve conflicts, and ensure efficient schedule flow. Protect focus time and ensure appropriate preparation and travel buffers. Meeting Coordination & Preparation Coordinate logistics for meetings, including agendas, materials, and attendees. Set up video conferences, conference rooms, and meeting links. Track action items, decisions, and follow-ups to ensure completion. Follow-Up & Task Management Track commitments and action items arising from meetings and emails. Proactively remind, draft, and coordinate follow-ups on behalf of the CEO. Maintain a running task and priority list. Email & Communication Support Assist in managing the CEO's inbox by prioritizing, flagging, and organizing communications. Draft correspondence and responses for review and approval. Ensure urgent and important matters are addressed promptly. Travel Planning & Logistics Plan and coordinate all travel, including flights, hotels, ground transportation, and itineraries. Ensure schedules are realistic and aligned with business priorities. Prepare and maintain detailed travel itineraries. Business Administration Support Assist with internal coordination across leadership and teams. Support special projects, document organization, and light administrative reporting. Serve as a coordination point between the CEO and internal/external stakeholders. Personal Administrative Support Manage personal appointments, commitments, and travel as requested. Assist with life-administration tasks that impact executive availability and focus. Always maintain strict confidentiality. Requirements: Required 5+ years of experience supporting senior executives or C-level leaders. Exceptional organizational and time-management skills. Strong written and verbal communication skills. High degree of professionalism, discretion, and judgment. Ability to manage multiple priorities in a fast-paced environment. Advanced proficiency in Microsoft Outlook, Google Calendar, email, and video conferencing tools. Preferred Experience in finance, consulting, media, or high-growth companies. Familiarity with CRM or task management tools (Salesforce, Asana, Notion, etc.). Experience managing both business and personal executive support. Core Competencies Proactive and anticipatory problem-solving Extreme attention to detail Strong follow-through and accountability Calm under pressure Trustworthy and highly confidential Excellent prioritization and decision-making skills Performance Measures Smooth, well-prioritized calendar with minimal conflicts Consistent follow-through on action items and commitments Well-prepared meetings and travel Reduction in last-minute issues and scheduling conflicts Increased executive leverage and focus on high-value activities Working Conditions Standard business hours with flexibility as needed Occasional after-hours or travel-related coordination

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote. Key Responsibilities: Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order. Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders. Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries. Process expenses. Arrange/prepare materials for meetings. Assist with special projects or initiatives as needed. Partner with the other EA to ensure seamless team coverage. Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately. Key Requirements: Bachelors Degree required Strong attention to detail, organizational skills and follow-through. Handle sensitive information and maintain a high level of confidentiality. Able to quickly adjust to changing priorities, urgencies, and unexpected situations. Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools. Able to find solutions to challenges or obstacles that may arise in the course of the day. Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

We are redefining how organizations approach their SAP & ERP back-office strategy globally. Our specialized methodology and highly skilled teams enable enterprises to rapidly bring together lower cost ERP capabilities, revenue growth and streamlined operations in a powerfully simple solution. To sustain our explosive growth, we are looking for drivers-people who thrive on responsibility and live for the next big challenge. We seek to employ the brightest and most forward-thinking talent on the planet; we're looking for professionals who aren't content with the status quo-people who are more interested in how things could become. Accelerate your career and succeed in an environment where you can make an impact every day. We invite you to join in to stand out. We are looking for an Executive Assistant to provide a range of administrative support services to the CEO, including ongoing assistance on both routine and special projects. Provides information and assistance to support a seamless work environment for the CEO. Responsibilities: · Provides high level support for Payroll, accounts payable / receivable. · Create professional and visually dynamic PowerPoint presentations from different source data and inputs · Assist in preparation, assembly and delivery of financial reports, analyses, and other operational reports as assigned. · Strong planning skills required. Ability to prioritize work, multi-task, and adjust to multiple demands with minimal supervision and discretion. · Interface appropriately with a broad array of internal and external stakeholders, including senior executives, customers, company employees at all levels, vendors and other callers. · Serves as liaison between the departments · Perform other duties or special projects as assigned and required. Requirements: · Bachelor's degree in business/accounting or marketing · Minimum of three years progressively responsible administrative experience required. · Excellent writing, editing, grammatical, organizational, and research skills. · Comfortable working in a high-growth, fast paced environment. · Strong interpersonal skills. · Skilled at being a good team member. · Word processing such as formatting templates, documents, and PowerPoint presentations. Expertise in PowerPoint is particularly valuable including building and editing. · You will report directly to the CEO. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. We are an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

House of SpeakEasy | New York, NY House of SpeakEasy is seeking a resourceful, discreet, and mission-aligned Executive Assistant to support the integration of all staff and programs. This is a vital operational role that ensures the seamless execution of our creative, literary, and educational work-on stage, in schools, and on the road. The Executive Assistant will anticipate, plan, execute, and follow through on needs, manage communications and calendars, and keep our fast-moving organization coordinated and on track. Ideal candidates will thrive in a dynamic, purpose-led environment and bring a calm, proactive, and creative mindset to each task, big or small. We are looking for someone with demonstrated experience as a team player. Key Responsibilities Administrative support Schedule people, programs, and calendars. Coordinate meetings, travel, and logistics. Organize and prioritize emails, phone calls, and other correspondence. Anticipate needs and resolve scheduling conflicts. Plan for success, own failures. Communication Liaise between the Executive Director, staff, and external partners. Draft, edit, and proofread communications, presentations, and reports. Represent House of SpeakEasy with professionalism, warmth, clarity, and a deep understanding of our mission. Document management Maintain organized records and systems across platforms. Support grant and donor communications with timely document prep and coordination. Event and project coordination Provide scheduling and logistics support for Seriously Entertaining, the SpeakEasy Gala, and Bookmobile and educational events. Coordinate retreats, leadership meetings, and partner engagements. Track progress and ensure accountability with internal and external projects. Strategic assistance Conduct research, synthesize, findings, and prepare teams for meetings. Provide ad hoc support across programming, development, and storytelling initiatives. The Ideal Candidate Will Have Skills Excellent written and verbal communication. High emotional intelligence and impeccable discretion. Proficiency with Google Workspace, Microsoft Office, Zoom, and other productivity tools. Superb organizational and time-management skills. Culture A can-do attitude and a collaborative spirit. Attention to detail with a love of systems. Ability to remain calm and responsive amid shifting priorities. Genuine interest in literature, storytelling, and educational equity. Experience 2+ years supporting senior leadership or executive teams. Comfort managing multiple stakeholders and sensitive communications. Experience in nonprofit, arts, publishing, or education sectors preferred. Contract Details Location: NYC, Gramercy Schedule: Full time, on-site, (40 hours/week, plus occasional evening and weekend events) Type: Contract Compensation: $52,500 Apply: Send resume, cover letter, and relevant links to *************************** We offer health insurance, paid time off, and participation in a 401K savings plan. Applications reviewed on a rolling basis.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!