Executive assistant jobs in Lansdowne, VA

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

ESSENTIAL FUNCTIONS * Provide and lead support to the PDA and SEO with a high level of professionalism, efficiency and speed in a manner that reflects positively on the organization. * Maintain scrutiny and organization of the daily calendar of meetings and events; deconflict issues and ensure read ahead / preparatory materials are attached within proper time frames. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for executives. Prepare vouchers * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills; proven ability to meet deadlines. * Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare documents and preparatory notebooks for internal announcements, meetings, and organizations that the executive is involved with. * Manage the Executive's contacts. * Assist in preparing and managing presentations and decks. * Be responsive to emails/texts/phone calls, with contact outside normal business hours * Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle executive matters. * Represent NA-90 and the Executive in a positive light through great follow-through skills and sound judgment. * Conserve the Executives' time by reading, researching, collecting and analyzing information as needed, in advance. MINIMUM QUALIFICATIONS * Bachelor's degree or demonstrable specialized experience as a Senior Executive Assistant * 5+ years of related experience required in working in an executive assistant role supporting Senior Executives or C-Level executives. * Advanced Proficiency in Microsoft Office (SharePoint, Teams, Outlook, Word, Excel, and PowerPoint) * Ability to communicate effectively and professionally. * Ability to obtain and maintain a government clearance. PREFERRED QUALIFICATIONS * Active government clearance. * Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. * Commitment to excellence - perform duties at the highest level possible on a consistent basis. * Excellent communicator - able to interact with people of all levels in a confident, professional manner. * Demonstrate ability and temperament to work with sensitive information. * Team player - have team-oriented experience and approach. * Service focus - dedicated to meeting the expectations of the Executive and other senior team members by maintaining effective relationships with interested parties. * Ability to think outside of the box with a sense of urgency. LOCATION: This is an on-site position in Washington, DC. SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position. BENEFITS * Employer Paid, High Quality Employee Medical, Dental & Vision Care * Low-Cost Family Health Care offered * 11 Federal Holidays and 3 weeks' vacation * 401k with Generous Employer Match * Cross-training opportunities About MELE With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

We are seeking a highly driven and detail-oriented Executive Assistant to support the CEO and broader C-Suite. This role requires a proactive, flexible professional who can operate independently in a fast-paced environment. While no prior executive assistant experience is required, the ideal candidate will bring strong organizational skills, excellent judgment, and a passion for supporting high-level leadership. An interest in national defense or related industries is a plus. Key Responsibilities * Provide direct administrative support to the CEO and C-Suite, including calendar management, meeting coordination, and correspondence. * Prepare, review, and organize documents, reports, and presentations with a high level of accuracy. * Manage travel arrangements, logistics, and scheduling for executive leadership. * Maintain confidentiality and handle sensitive information with professionalism. * Serve as a key point of contact for internal and external stakeholders. * Anticipate executive needs and proactively identify ways to enhance efficiency and organization. * Assist with special projects, research, and operational tasks as assigned. * Adapt quickly to shifting priorities and support executives with a flexible, solutions-focused mindset. Qualifications * Bachelor's degree required. * No prior executive assistant experience required. * Exceptional attention to detail and organizational skills. * Highly driven, self-motivated, and able to work independently. * Strong written and verbal communication skills. * Professional demeanor and ability to interact confidently with all levels of the organization. * Ability to multitask, prioritize, and remain adaptable in a dynamic environment. * Interest in national defense, government, or security-related sectors is a plus. Ideal Candidate Traits * Self-starter with a proactive approach * Detail-oriented and thorough * Flexible, adaptable, and calm under pressure * Strong sense of professionalism and discretion * Driven to learn, grow, and support executive-level leadership Core One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. __PRESENT __PRESENT __PRESENT__PRESENT__PRESENT__PRESENT__PRESENT __PRESENT __PRESENT __PRESENT

Why join our team? With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it. Working for the USO isn't just a job it's a calling, and we believe in doing what you love and loving what you do. Dont take our word for it. The external Great Place To Work survey found that: * The USO is a Certified Great Place to Work 2025-2026 * 96% feel good about the ways we contribute to the community. * 94% are proud to tell others they work here. * 92% feel their work has special meaning: this is not "just a job." * 91% feel that when you join the company, you are made to feel welcome. * 92% feel people here are treated fairly regardless of their race. * 88% feel people here are treated fairly regardless of their gender. The Executive Assistant to the CEO provides high-level administrative and operational support to the CEO and ensures effective and efficient executive Principal Duties and Responsibilities (*Essential Duties) * Serve as the primary point of contact between the CEO and internal and external stakeholders. Interact with stakeholders via phone, mail, email, and in-person.* * Manage the CEOs calendar, including scheduling, prioritizing, and coordinating meetings, events, travel, and conference calls.* * Draft, proofread, and prepare correspondences, presentations, and meeting materials, ensuring alignment with the CEOs message, tone and style. Research, prepare summaries, reports, and recommendations as assigned. Exercise discretion, judgment, and organizational knowledge to facilitate CEOs activities.* * Attend meetings, record minutes, and ensure timely follow-up on action items.* * Sign documents for CEO in compliance with corporate policies and in agreement with CEO. Develop and maintain mail management processes for the CEO. * Independently initiate and implement processes to manage projects, information, and people. * Work independently and collaboratively across teams to manage projects, information and people. May enlist the assistance of staff or other resources as needed. * Process invoices, project track expenses, and approve routine expenditures, manage budget. Process and reconcile CEOs expenses and corporate credit card charges. * Build and maintain positive, strategic relationships at all levels of the organization, including with senior leaders, board members, administrators, and external partners. Resolve conflicts proactively, and coordinate with team members to optimize executive office productivity. * Maintain confidentiality and professionalism in all interactions. * Retain and manage the CEOs electronic signature, ensuring use only with CEO approval and in accordance with organizational policies. * Perform other duties as assigned to support the CEO and organizational objectives. Job Specifications - minimum Knowledge, Skills, Abilities and Behaviors necessary to perform the job successfully. Equivalent combination of education and experience is acceptable. * Bachelors degree in business administration, nonprofit management, or related field preferred. * 5+ years experience in C-Suite level executive support, board administration, or nonprofit governance. * Demonstrated expertise in financial management, expense reporting and budget analysis. * Advanced proficiency with Microsoft Office, Adaptive, Salesforce, Concur. * Strong organizational, planning, and time management skills; ability to prioritize and manage multiple projects. * Excellent written and verbal communication skills; ability to draft correspondence in CEOs preferred style. * High level of discretion, judgment, and confidentiality. * CAP (Certified Administrative Professional) or similar credential valued. * Must be a strong advocate of the USOs mission. Details * This position is located in Arlington, VA. Preference will be given to local candidates within commuting distance to the location. * Resume and cover letter are required for full consideration. * Background check education, criminal and driving required. * The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload. If thats not enough to convince you, here are some direct quotes from employees: * The organization truly cares about the people who work here. * I have been with the USO for 4 years and have consistently been able to grow in my knowledge and position. It is a fun place to work and my work/life balance is manageable. The way the organization has handled COVID has been top notch - I never felt fearful that I would lose my job or be put in a situation where I did not feel safe. The benefits are great - PTO and 401k matching are top level. * There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization. * Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for. * The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work. * The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of. #the USO Apply today. Join the mission. Join Team USO.

We are seeking a highly driven and detail-oriented Executive Assistant to support the CEO and broader C-Suite. This role requires a proactive, flexible professional who can operate independently in a fast-paced environment. While no prior executive assistant experience is required, the ideal candidate will bring strong organizational skills, excellent judgment, and a passion for supporting high-level leadership. An interest in national defense or related industries is a plus. Key Responsibilities Provide direct administrative support to the CEO and C-Suite, including calendar management, meeting coordination, and correspondence. Prepare, review, and organize documents, reports, and presentations with a high level of accuracy. Manage travel arrangements, logistics, and scheduling for executive leadership. Maintain confidentiality and handle sensitive information with professionalism. Serve as a key point of contact for internal and external stakeholders. Anticipate executive needs and proactively identify ways to enhance efficiency and organization. Assist with special projects, research, and operational tasks as assigned. Adapt quickly to shifting priorities and support executives with a flexible, solutions-focused mindset. Qualifications Bachelor's degree required. No prior executive assistant experience required. Exceptional attention to detail and organizational skills. Highly driven, self-motivated, and able to work independently. Strong written and verbal communication skills. Professional demeanor and ability to interact confidently with all levels of the organization. Ability to multitask, prioritize, and remain adaptable in a dynamic environment. Interest in national defense, government, or security-related sectors is a plus. Ideal Candidate Traits Self-starter with a proactive approach Detail-oriented and thorough Flexible, adaptable, and calm under pressure Strong sense of professionalism and discretion Driven to learn, grow, and support executive-level leadership Core One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. __PRESENT __PRESENT __PRESENT__PRESENT__PRESENT__PRESENT__PRESENT __PRESENT __PRESENT __PRESENT

> Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/> Dir EA Infra & Compliance - 90399170 - Wilmington DE, Philadelphia PA, New York NY, Washington DC Company: Amtrak Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees. Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future. Job Summary The Director Enterprise Architecture Infrastructure & Compliance will direct the alignment of technology investments with architectural guidelines and business strategy. Utilize education, guidance, and governance processes to optimize ROI, minimize operational costs, and expedite time to capability. Act as a liaison between business and technology, overseeing all aspects of systems solutions across various domains within the portfolio. Offer guidance on technology deployment, including architecture optimization and capital strategies, integrating cross portfolio technologies. Essential Functions * Collaborate with Service and Business owners to develop architecture and technology plans supporting IT Services, ensuring alignment with Service Offering objectives. * Work with peers and service owners to maintain consistency in process and alignment with Service Offering goals. * Lead technical and functional solution design throughout delivery phases, addressing challenges and decisions. * Ensure design leverages product capabilities to meet business strategic requirements, utilizing a wide range of approved and patterned technologies, including SaaS offerings, cloud solutions, analytics and industry best practices. * Enterprise level knowledsge of Government Risk and Compliance, PCI, and HIPPA Minimum Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 11 years of relevant work experience. * Work is performed onsite in any of the following areas: Wilmington DE, Philadelphia PA, New York NY, Washington DC, Los Angeles CA, Seattle WA, Chicago IL including any Amtrak location. Preferred Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 13 years of relevant work experience. Knowledge, Skills, and Abilities * Proficient in diverse business and technical processes, potentially requiring ITIL or equivalent certifications * Expertise in managing architecture teams and influencing executive management and stakeholders * Capable of handling multiple architecture engagements efficiently and effectively * Strong communication and interpersonal skills, with a collaborative and self-motivated nature The salary/hourly range is $163,000.00 - $211,140.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here. Requisition ID:165368 Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. Relocation Offered:No Travel Requirements:Up to 25% You power our progress through your performance. We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law. > Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/>

Job Title: Executive Assistant to the CEO About the Role: The Executive Assistant (EA) to the CEO/Executive Director (CEO) will play a crucial role in ensuring the smooth operation of the executive office. This position requires a dynamic individual who can anticipate needs, think critically, and offer solutions to problems and maintain a high level of professionalism and confidentiality. The EA will provide comprehensive support to the CEO, Board of Directors, and Senior Team. Additionally, the EA will serve as a backup for various administrative tasks working closely with the Director of Administration. Key Responsibilities: Executive and Administrative Support Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organization policy. Work closely with the CEO to keep well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate the CEO's needs in advance of meetings, conferences, etc. Serve as a liaison and provide comprehensive support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; prepare Board packets; and documents develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Work with the Senior Team to ensure the CEO's primary organizational goals are met based on key goals and objectives. Coordinate a variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects Create documents, reports, and presentations - collecting and preparing information for meetings with staff and external stakeholders, composing and preparing correspondence, maintaining contact lists, completing expense reports. Prepare and track budgets for meetings, special events, and all-staff gatherings. Draft, review, and proof-read correspondence, presentations, reports, and other communications to internal and external stakeholders. Proactively manage the CEO's calendar, make travel arrangements, handle reservations, and organize internal and external meetings, special events, and all-staff gatherings. Attend meetings assigned by the CEO, take minutes, identify action items, and work with managers to assign and track these items. Create internal newsletters and weekly update emails in collaboration with department heads. Prepare monthly expense reports for the CEO. Support special events and Board meetings, including ordering catering, reserving venues, obtaining quotes, and working with other FAES team members as needed. Update and maintain FAES Slack Channel or comparable web application. Provide other administrative assistance as needed. Fundraising and Business Development Support Assist the CEO in fundraising and business development by coordinating and preparing materials for donor and partner meetings, calls, and site visits. Prepare, edit, and submit proposals, letters of inquiry, and other communications, ensuring clarity, accuracy, readability, and professional presentation. Collaboratively manage donor proposal processes with the CEO, including tracking timelines, ensuring appropriate review, and maintaining fundraising records and policies. Prepare, track, and manage gift agreements, and provide tax acknowledgment and thank you correspondence to donors. Support outreach needs to external partners. Requirements: A strong work ethic, a solutions-oriented mindset, and a desire to contribute to a collegial atmosphere. Ability to work independently to solve problems, be a self-starter, and manage time well. Exceptional writing, research, and presentation skills. Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. Advanced skills using office programs (Word, Excel, PowerPoint, etc.), virtual meeting technologies (Zoom, MS Teams, etc.), general database administration, and calendars. Exceptional interpersonal skills exhibiting tact and poise at all times. Limited evening and weekend work to support Board meetings and events (approx. 5 to 6 times a year) Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround time. Ability to adapt quickly and switch focus as needed Proficient in managing a high volume of tasks and projects with minimal supervision. Ability to handle confidential information with discretion and utilize appropriate independent judgment - this role will have access to high-profile people and projects and must be able to manage confidential information with the utmost care and will be required to sign a non-disclosure agreement (NDA). Must be able to successfully pass a background check. Salary Range $75K - $90K plus generous benefits FAES is an Equal Opportunity Employer. FAES provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. FAES also makes reasonable accommodations for disabled applicants and employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

HSP Direct is seeking an accomplished and highly motivated Executive Assistant to provide dedicated support to our President. This pivotal role combines strategic administrative support with hands-on management of key client relationships and internal initiatives. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive mindset, thriving in a fast-paced environment that demands initiative, professionalism, and strong communication skills. About HSP Direct HSP Direct is a best-in-class full-service direct mail fundraising agency offering online fundraising, production services, graphic design, and list and data services through our affiliated companies. With over 100 non-profit and political clients, we're seeking highly motivated team members who share our passion for conservative politics. If you're passionate about serving at a high level and are enthusiastic about conservative politics…we want to meet! This is a full-time, in-office position located in Ashburn, VA. Remote work is not an option. Key Responsibilities: Executive Support: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting materials, agendas, and minutes. Handle confidential and sensitive information with discretion. Assist with the preparation of reports, presentations, and correspondence. Coordinate and manage executive projects and initiatives. Account Management: Serve as the primary point of contact for assigned client accounts. Develop and maintain strong relationships with key clients, ensuring high levels of satisfaction and retention. Oversee the onboarding process for new clients, ensuring a smooth and seamless experience. Monitor client accounts to ensure timely delivery of services and resolution of any issues. Assist in the preparation and presentation of proposals, contracts, and renewals. Collaborate with internal teams to ensure client needs are met and expectations are exceeded. Qualifications: Bachelor's degree in business administration, Communications, or a related field. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. High level of professionalism and discretion. Experience in executive support or account management is a plus. If this challenge seems like a great fit for you and you would like a promising career path, please apply with a cover letter, resume, and salary requirements. Cover letter is required for consideration. Company Benefits Competitive salary commensurate with experience. Comprehensive benefits package including health, dental, and vision insurance. Annual staff events including field day, golf and spa outings, offsite Christmas party, and more. 401(k) with company match. Generous PTO and holidays. MAHA approved snacks and drinks. Company goal trips. Onsite fitness center. Employment Eligibility In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.

Strider Technologies is on a mission to deliver strategic intelligence that enables faster, more confident decision-making for organizations around the world. As the leading strategic intelligence company, Strider empowers organizations to secure and advance their technology and innovation. We leverage cutting-edge AI technology and proprietary methodologies to transform publicly available data into critical insights. These insights enable organizations to proactively address and respond to risks associated with state-sponsored intellectual property theft, targeted talent acquisition, and supply chain vulnerabilities. Position Summary: Strider is hiring an Executive Assistant to support our Chief Technology Officer (CTO). This critical role is a high-trust, high-impact position that will help our Technology and Engineering teams operate smoothly and efficiently. We're looking for someone who thrives on thinking multiple steps ahead, proactively identifies and solves challenges before they're felt, and enables the broader team to achieve key initiatives. The ideal candidate will bring structure to a complex and fast-paced environment, act as a trusted partner, and ultimately help key leaders and teams stay focused on the most critical priorities. Key Responsibilities Executive Support * Manage a dynamic calendar for the CTO-anticipating needs, prioritizing meetings, and ensuring time is aligned with key objectives. * Coordinate internal and external communications-drafting correspondence, scheduling meetings, and ensuring timely follow-through. * Prepare for meetings by compiling background materials, agendas, and action items that enable informed decision-making. * Serve as a liaison between the CTO and cross-functional teams, stakeholders, and partners-ensuring clear and professional communication. * Monitor and track key initiatives, helping ensure progress, follow-up, and alignment with strategic priorities. * Coordinate domestic and international travel logistics, including detailed itineraries and contingency planning. * Maintain the highest level of confidentiality and discretion in all communications and operational tasks. Office & Workplace Support (as needed) * Support the front desk experience on occasion, including welcoming guests and coordinating visitor logistics. * Serve as backup to the Office Manager when needed-helping with office supply restocking, lunchroom upkeep, and basic vendor coordination. * Assist in maintaining workplace security procedures such as managing badge access or liaising with facilities or IT. Key Qualifications * 5+ years of experience in executive support roles, ideally within high-growth technology or engineering environments. * Proactive, resourceful, and adaptable-comfortable taking initiative and solving problems independently. * Excellent verbal and written communication skills; ability to interface confidently across teams and levels. * Highly organized, detail-oriented, and able to manage multiple priorities with professionalism. * Experience managing sensitive information with discretion, accuracy, and trust. * Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneNote, Teams). * Bachelor's degree in Business, Communications, or a related field is preferred but not required. Why Join Strider? * Mission with Meaning - Contribute to protecting global innovation and advancing strategic intelligence in a rapidly evolving world. * High-Impact Role - Partner directly with the CTO and gain insight into how technology and innovation drive the business. * Visibility & Growth - Engage with senior leaders and cross-functional teams, building relationships and capabilities for long-term career development. * On-Site Collaboration - Work alongside a high-performing team at our Tysons Corner office to drive meaningful execution and impact. * Culture of Excellence - Join a company where professionalism, collaboration, and shared mission fuel success. Benefits * Competitive Compensation * Company Equity Options * Flexible PTO * Wellness Reimbursement * US Holidays (Office Closed) * Paid Parental Leave * Comprehensive Medical, Dental, and Vision Insurance * 401(k) Plan Strider is an equal opportunity employer. We are committed to fostering an inclusive workplace and do not discriminate against employees or applicants based on race, color, religion, gender, national origin, age, disability, genetic information, or any other characteristic protected by applicable law. We comply with all relevant employment laws in the locations where we operate. This commitment applies to all aspects of employment, including recruitment, hiring, promotion, compensation, and professional development.

Senior Executive Assistant Senior Executive Assistant Work Posture: On-Site Travel: Yes, some local travel Deployment: No Drug screening: Yes Security Clearance: Active TS with SCI eligibility Citizenship: U.S. Citizen Education: A Bachelor's degree from an accredited college or university is required. *In lieu of a Bachelor's degree, ten (10) years of demonstrated experience and skills in providing Executive Level support to Senior Executives in the Federal Government, Military (DoD Flag / General Officers), or Private Sector, to include but not limited to scheduling and travel, may be substituted. Required Experience • A minimum of eight (8) years of demonstrated experience and skills in providing Executive Level support to Senior Executives in the Federal Government, Military (DoD Flag / General Officers), or Private Sector, to include but not limited to scheduling and travel. • Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting (i.e., not siloed to one or two specific tasks). • Demonstrate proficiency and experience with Defense Travel System (DTS). • Demonstrate high proficiency using Microsoft Office Suite to include Outlook, Word, Excel and PowerPoint. Salary: Commensurate with experience Responsibilities: SANCORP is seeking a Senior Executive Assistant to assist Office Management and Executive Support Services (OM&ESS) in supporting the Office of the Under Secretary of Defense for Policy (OUSD(P)), focused on delivering high-quality administrative support across strategy, international engagement, and interagency coordination. The following are examples of responsibilities: • Scheduling. (Deputy Assistant Secretary of Defense and above, or their equivalent). Arrange meetings; manage and deconflict calendars; collect and assemble daybooks; serve as the point of contact for scheduling questions and requests; attend office calendar synchronization meetings; draft and disseminate Principal Absence memos; and develop SOPs and maintain continuity books. • Travel. (Deputy Assistant Secretary of Defense and above, or their equivalent). Coordinate transportation for meetings in the NCR; prepare travel authorizations and vouchers with the Defense Travel System (DTS); assist with obtaining passports and visas for official travel; facilitate compliance with the Foreign Clearance Guide; prepare Aircraft and Personnel Automated Clearance System (APACS) requests; and prepare visit requests (Principals only). Sancorp Consulting LLC shall, in its discretion, modify or adjust the position to meet Sancorp's changing needs. This job description is not a contract and may be adjusted as deemed appropriate at Sancorp's sole discretion. Sancorp Consulting, LLC, is an SDVOSB and SBA 8(a) company seeking highly motivated and qualified professionals and offer an attractive salary and benefits package that includes: Medical, Dental, life and Disability Insurance; 401K, and holidays to ensure the highest quality of life for our employees. Please visit our website for more information at ************************** Sancorp Consulting, LLC is an equal opportunity employer. At Sancorp Consulting, LLC we are committed to providing equal employment opportunities (EEO) to all employees and applicants without regard to race color, religion, sex, national origin, age, disability, or any other protected characteristic as defined by applicable law. We strive to create an inclusive and diverse workplace where everyone feels valued, respected, and supported.

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Description Join our Foundation team as the Senior Executive Assistant & Board Liaison, a key partner in driving our mission forward through excellence in organization, communication, and governance. In this highly visible role, you will provide top-tier support to the Foundation President and Board of Trustees, managing executive priorities, facilitating seamless board operations, and preparing impactful materials that strengthen donor and trustee engagement. Your attention to detail, discretion, and ability to anticipate needs will help advance the Foundation's philanthropic initiatives and ensure the success of our strategic objectives. VHC Health is a 453-bed not-for-profit Hospital and teaching facility that has been delivering high quality care to the Washington, DC metropolitan area for over 75 years. Recent accomplishments include recognition by Newsweek as a 2025 "World's Best Hospital" and VHC becoming the Washington Commanders Football provider for women's health. VHC Health is a designated Level II Trauma Center and a recognized Magnet Facility by the American Nurses Credentialing Center. At VHC Health, we are always striving to provide continued excellence and growth for our employees as well as top notch care for our patients and that is made clear with our recent accomplishments! Responsibilities Responsibilities: Administrative Support: Provides confidential, senior-level administrative support to the Foundation President, including heavy calendar management, meeting preparation, correspondence, and task prioritization. Prepares executive briefings, talking points, donor visit packets, and follow-up documentation. Screens calls, emails, and meeting requests, exercising sound judgment and discretion in determining priority. Drafts professional correspondence, presentations, reports, and meeting summaries on behalf of the President. Coordinates travel logistics and reconciles expense reports for the President and select board-related travel. Board Support: Serves as primary administrative liaison to the Foundation Board of Trustees and associated committees. Plans all board and committee meetings, including scheduling, agenda development, logistics, catering, and A/V coordination. Prepares and distributes board packets, maintains board portal content (e.g., BoardEffect), and tracks deliverables. Records, finalizes, and distributes minutes, resolutions, and follow-up action items. Maintains board rosters, term limits, attendance records, officer positions, committee assignments, and compliance files. Coordinates new trustee onboarding and supports board engagement initiatives. Special Projects: Assists with donor meeting logistics, including scheduling, materials, follow-ups, and internal coordination with development officers. Provides administrative support for major gift activity and campaign-related committee work. Assists in organizing executive-level donor stewardship events, campaign briefings, and cultivation gatherings hosted by the President or trustees. Supports preparation of campaign dashboards, donor recognition materials, and high-impact stewardship reports. Support Stewardship Process: Supports donor stewardship and relationship cultivation by preparing executive-level materials, acknowledgments, and call reports. Assists with campaign committee logistics, high-level cultivation events, and small-group donor meetings hosted by the President or trustees. Collaborates with development staff to ensure materials for board and major donor engagement reflect philanthropy priorities. Manages confidential donor and governance-related documentation in alignment with Foundation protocols. Quality: Actively suggests, implements, documents and participates in departmental quality improvement activities. Assures quality of care and services by adhering to industry standards and measuring health outcomes against patient care goals and benchmarks established by the organization. Review Compliance: Preparation for own performance appraisals, including probationary, annual, High-Middle-Low, competencies, and accountability standards, if applicable, are completed per hospital guidelines and on time. Areas identified for personal improvement are met and maintained through a work plan, if applicable. In-Service/Trainings/Meetings: Participates in department-based or hospital-based committees, if applicable. Attends all hospital and departmental mandatory in-services, trainings and meetings. Seeks opportunities for continued professional growth and development. Upon request by leadership, plans and facilitates trainings or programs to meet the educational needs of staff, including orientation, in-services, or education requirements. Conducts regular staff meetings, shares information appropriately and provides open communication for feedback. Pay & Benefits: Commensurate with experience. Team members are eligible to receive benefits on the first day of the month following the date of hire, with 30 days to apply for benefits of choice. Employee-Led Engagement and Wellness Committee dedicated to make work a fun and healthy place to work Annual Employee Survey - Your Voice is Heard at VHC! Paid Major Holidays Generous Paid Time Off / Vacation / Sick Time Health Insurance Dental Insurance Tuition Reimbursement Student Loan Repayment Career Counseling, Leadership Development and Training Clinical and Research Pathways Eligible Annual Merit Review and Merit Increases Employee Assistance Program (EAP) Flexible Spending Accounts (FSA) Health Savings Account (HSA) Health Fitness & Education Class Discounts Employee Wellness Benefits Hospital Discount for Employees and Family VHC Health Outpatient Pharmacy VHC Retirement Program Workforce Enhancement Program Work/Life Discounts Program Free onsite parking Commuter Benefits Family Leave 401(k) + Match and much more! Qualifications Purpose & Scope: The Senior Executive Assistant & Board Liaison provides high-level administrative, organizational, and governance support to the President of the Foundation and serves as the primary liaison to the Foundation Board of Trustees. This role manages executive priorities, coordinates confidential communications, prepares materials for donor and board engagement, and ensures seamless execution of board governance processes. The position plays a key role in supporting philanthropy operations and advancing the strategic objectives of the Foundation. Education: Bachelor's degree strongly preferred; equivalent combination of education and experience accepted. Experience: Minimum 5-7 years of executive administrative support experience, preferably in a nonprofit, hospital foundation, or philanthropic environment. Prior experience supporting boards, trustees, committees, or governance structures required. Knowledge of fundraising principles and donor confidentiality preferred. Certification/Licensure: None. Knowledge, Skills, and Abilities Exceptional written and verbal communication skills. High emotional intelligence and professionalism in donor, board, and executive environments. Strong understanding of board governance practices and formal meeting protocols. Demonstrated ability to manage multiple executive-level priorities with discretion and urgency. Ability to anticipate needs, solve problems proactively, and work independently. Strong proficiency in Microsoft Office Suite and comfort with board or donor databases (e.g., BoardEffect, Raiser's Edge/RENXT).

The Executive Assistant (EA) III is a highly skilled administrative professional who provides comprehensive support to DoD Senior Executives in the SASP Front Office Directorate. The EA is responsible for a wide range of tasks, ensuring smooth operations and effective time management for the executive. Responsibilities Maintain leadership's daily calendar, arrange meetings, conferences, and video-teleconferencing sessions. Take minutes, maintain invitations, and manage attendee contact rosters. Travel Coordination: Prepare and oversee travel arrangements for leadership. Assist with developing travel reports and completing travel vouchers using the Defense Travel System (DTS). Administrative Support: Arrange for official local transportation and manage reimbursement for expenses. Track and report weekly work/leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal. SCIF Administration: Serve as the administrative point of contact for government staff in a Sensitive Compartmented Information Facility (SCIF). Monitor access, maintain office files, and track action items in the OUSD(I&S) suspense portal. Document and Correspondence Management: Provide staffing support for all required correspondence actions, including formal letters, memoranda, and briefing packages. Ensure documents are prepared in the appropriate DoD format and retained in accordance with federal records disposition schedules. Records Management: Maintain records for control and accountability of classified correspondence and special access materials. Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedules. Requirements Must be a US Citizen with an active TS/SCI Clearance. Minimum of 10 years of senior-level administrative support, administrative management, or project management experience. Experience in a government or military environment is preferred. Strong organizational, communication, and interpersonal skills. Proficiency in managing classified information and understanding of security protocols. Ability to work independently and collaboratively in a high-stakes environment Why Work for Us? Core4ce is a team of innovators, self-starters, and critical thinkers-driven by a shared mission to strengthen national security and advance warfighting outcomes. We offer: 401(k) with 100% company match on the first 6% deferred, with immediate vesting Comprehensive medical, dental, and vision coverage-employee portion paid 100% by Core4ce Unlimited access to training and certifications, with no pre-set cap on eligible professional development Tuition assistance for job-related degrees and courses Paid parental leave, PTO that grows with tenure, and generous holiday schedules Got a big idea? At Core4ce, The Forge gives every employee the chance to propose bold innovations and help bring them to life with internal backing. Join us to build a career that matters-supported by a company that invests in you. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, disability, veteran status, age, genetic information, or other legally protected status. Required Experience

Position Overview The client is looking for a Sr. Executive Assistant. This position supports senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The candidate will directly support high-ranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their support staffs. This position will routinely exercise independent judgement and discretion to include being empowered to commit the principal's time based on interpreting general guidelines and established rules of protocol. Responsibilities Formulate and refine multiple standard operating procedures, processes, and work products/templates based on their subject matter expertise and independent assessments. These decisions are the basis of the daily business operations of the offices, but also represent the overall strategic engagement plans of their clients. Tasks will require impeccable judgement, discretion, a thorough knowledge of the business operations and plan, and empowerment by their clients. Serve as primary point of contact and liaison with senior DoD leadership for interpreting proposed policies and operating practices, DoD Directives, Instructions, Publications & Manuals, and providing expert recommendations to the DASD(P), military assistants, and other Senior Executive Service and Flag/General Officers and their staffs. Create tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status of various documents and projects. Ensure conformance with established guidelines; provide timely feedback and status upon request. Perform special projects on own initiative or as assigned. Provide input to and communicate with various military assistants, Chiefs of Staff, OSD Protocol, Pentagon Force Protection Agency, and subordinate organization personnel to guide and direct daily operations and provide inputs into strategic plans. Provide liaison with the Secretary of Defense/Deputy Secretary of Defense, OSD Protocol, Pentagon Force Protection Agency, subordinate offices, other DoD agencies, and industry and academic institutions to ensure ongoing, effective business operations. Ensure conformance to established deadlines. Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the DASD(P) activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel. Manage and maintain the complex calendars and schedules of DASD(P) senior personnel and resolve conflicting priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel. Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, and etc. for meetings held in conjunction with the DASD(P) activities; escort, greet, and provide information supporting visits to the DASD(P). Provide a daily read-ahead book with information for the next day and next week activities for the DASD(P) prior to the end of the duty day; maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings. Coordinate office administrative functions including office security administration, office space management, processing security clearance and visit requests for OUSD(P) personnel and visitors, scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoD security procedures. Required Qualifications A minimum of five (5) years of recent and relevant experience Extensive experience with creating, reviewing and approving CONUS and OCONUS Defense Travel System (DTS) orders Correspondence experience in a DoD environment Experience with task or correspondence management systems (e.g. TMT or CATMS) Active TS/SCI clearance #AvantusClearedJob The status of applicable COVID-19 vaccination requirements under Executive Order 14042 are subject to change depending on applicable court orders and the course of ongoing litigation. Candidates may be required to show proof of COVID-19 vaccination or have an approved exemption Preferred Qualifications Bachelor's degree from an accredited college or university is preferred. At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements. Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred.

Special Assistant to the CEO Position Type: Full-time Reports to: President & CEO Anticipated Start: February 2026 ABOUT THE ROLE The Special Assistant to CEO will be the CEO's strategic co-pilot, helping her navigate a demanding landscape with precision and speed. This role helps chart the course forward-managing a fast-moving calendar, smoothing friction points, and making sure the right things get the right attention at the right time. This role requires a proactive and strategic professional who can seamlessly manage complex scheduling, prioritize competing demands, and serve as a trusted partner and force multiplier for the President and CEO. This is a high-trust, high-responsibility role that goes beyond typical administrative support. The Special Assistant must demonstrate sound judgement and unshakeable discretion, elite organizational skills, and a sharp ability to “connect the dots” across internal and external priorities. The successful candidate will be a self-starter with a proven history of operating at the highest level of executive support, an ability to anticipate needs before they arise, and a love of asking good questions to achieve excellent outcomes. Success in this role looks like a President & CEO who seems to have superhuman capacity because the Special Assistant is quietly orchestrating everything behind the scenes. Decisions happen with the right context, priorities stay aligned, and nothing falls through the cracks. The organization moves faster, cleaner, and more confidently because this person is connecting dots no one else even sees. ABOUT FUTURE CAUCUS Future Caucus has an audacious mission: activate young leaders to bridge the partisan divide and build a more functional democracy. Future Caucus is a national, nonpartisan organization dedicated to supporting the next generation of elected leaders. We provide the resources, networking, and capacity-building opportunities for these policymakers to forge productive partnerships on critical national issues. In 2013, Future Caucus organized the nation's first and only caucus for young members of Congress, the Congressional Future Caucus, to build coalitions on future-oriented challenges. Future Caucus also scaled this model into more than 36 state legislatures, each with a Future Caucus consisting of young, high-potential legislators, and now engages more than 1,900 young legislators nationwide. In 2025, Future Caucus' President & CEO was named to the TIME100 Next list. Learn more about this rapidly growing organization at ********************* Requirements RESPONSIBILITIES Executive Support Serve as the day-to-day “gatekeeper” to the President and CEO-managing a demanding schedule, tracking priorities, balancing internal and external relationships, and ensuring exceptional execution of all commitments. Provide sophisticated calendar management for the CEO. Prioritize multiple appointments while troubleshooting conflicts; triage requests and determine what requires the CEO's direct attention; make judgements and recommendations to ensure smooth day-to-day engagements. Prepare CEO ahead of upcoming meetings, events, and speaking engagements with concise briefing materials, working with other members of the team as needed. Manage the CEO's inbox with discretion, triaging messages, surfacing time-sensitive items, and ensuring nothing falls through the cracks. Draft and edit high-level CEO communications and correspondence that reflect the voice and priorities of the President and CEO, such as email responses or Board materials. Support CEO's donor engagement efforts, including prospecting, pipeline management, outreach, scheduling meetings, and follow up. Maintain and constantly update high-level contact databases and relationship records with CEO relationships Work with other members of the senior leadership team to track cross-organizational initiatives and ensure the CEO has visibility into key deadlines, decisions, and bottlenecks. Travel with CEO to staff her at select Future Caucus and partner events Serve as administrative liaison to Board of Directors; support planning and execution of quarterly board meetings Oversee travel planning, briefing books, and schedules for multi-day trips. Support financial processes such as expense tracking, reimbursements, and budget coordination for CEO-related activities. Anticipate needs and proactively identify opportunities to support the success of Future Caucus and its leadership. Perform other duties and research as assigned. Board of Directors Support Coordinate all logistics for board meetings, including scheduling, securing conference rooms through WeWork, arranging catering, preparing the meeting space, welcoming guests, and managing on-site technology. Conduct research and gather information for board dinners, retreats, and special events, identifying appropriate venues and ensuring smooth execution. Assist with preparation of high-quality board meeting materials, including the president's report, slide decks, agendas, and other supporting documents. Organize all board materials for in-person engagements, including printing, assembling packets, and managing day-of logistics. Maintain accurate, up-to-date board member information, including contact preferences, dietary needs, and other key details to support personalized engagement. Intern Program Management Serve as the coordinator for Future Caucus' robust internship program, fielding interns for the spring, summer, & fall. Post available internship opportunities on job seeker platforms. Review applications, interview qualified candidates, and set up final interviews with relevant Future Caucus staff. Facilitate intern onboarding. Coordinate administrative information including payment details and intern schedules. Lead monthly professional development check-ins with each intern. ABOUT YOU: 3-7+ years of experience in executive support, chief of staff style roles, or project management-preferably supporting a senior leader in a fast-paced environment Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Forward looking thinker, who actively seeks opportunities and proposes solutions Positive attitude with an ability to stay calm under pressure OUR VALUES In 2020, Future Caucus unveiled a set of organizational value statements developed collaboratively by our team. This ethos represents what we believe in at Future Caucus, and what we have worked to establish during the last eleven years. These are the values we have set for ourselves, and what we see come to life through our legislators in our network, partners, and supporters: Listen First: communicate openly and respectfully - make room for others at the table Say “We”: there is no “I” in Future Caucus - welcome diversity; it makes us stronger Build Trust: Integrity in our relationships is fundamental - be reliable and follow through Empower Others: Be empathetic - practice transparency and collaborate openly Break Barriers: Climb it, go through it, or work around it - limits are challenges to overcome Innovate Freely: Disruption leads to creative solutions - forge a new path forward Benefits LOCATION Future Caucus is currently in a hybrid work environment, and the ideal candidate would be currently in the Washington, DC area or able to relocate to the area by the start date. Limited amount of travel is expected. COMPENSATION Salary range for this position is $67,000-$80,000 commensurate with experience. Highly competitive benefits provided, including commuter/telework stipend, 401k program with employer match, generous vacation policy, professional development stipend, and employer-sponsored individual and family health coverage. CULTURE AND CONNECTION Future Caucus aspires to an organizational culture based on our values, where our team is connected and collaborative. We take time to share in the wins and impact of our work, chat over regular employer-paid lunches, learn together, and participate in local social and service activities. We are eager to add team members who share our values and will continue building our positive culture. HIRING PROCESS The priority deadline for this role is January 4th, 2026. We will begin communications with candidates following the priority deadline. Applications received after this date will be evaluated on a rolling basis. ADDITIONAL INFORMATION As an equal opportunity employer, Future Caucus is committed to a diverse and inclusive work environment. We strongly encourage members of historically underrepresented groups to apply, including people of color, women, LGBTQ+ individuals, veterans, individuals with disabilities, and multilingual individuals. Reference checks are conducted on all prospective new hires.

Job Title: Special Assistant to the Chief Executive Officer (CEO) Department: Executive Office Reports to: Chief Executive Officer (CEO) Employment Type: Full-time Salary Range: $66,000 - $75,000 Band: Level 4 Position Summary: The Special Assistant to the Chief Executive Officer (CEO) plays a critical role in advancing the mission of the National Society of Black Engineers (NSBE) by ensuring the CEO's time and energy are focused on the highest-impact priorities. This position serves as a trusted advisor, partner, and operational anchor to the CEO-managing complex schedules, projects, communications, and organizational priorities in a fast-paced, mission-driven environment. The Special Assistant acts as a key liaison between the CEO and internal and external stakeholders, including students, alumni, corporate partners, donors, and the Board of Directors. The ideal candidate is highly organized, proactive, and experienced in executive-level support, with exceptional judgment, discretion, and interpersonal skills. This role requires the ability to work independently while maintaining a deep commitment to NSBE's values of representation, integrity, and excellence. Duties and Responsibilities: Executive Operations & Administration Manage the CEO's complex calendar, prioritizing meetings and commitments in alignment with organizational goals. Coordinate all aspects of meetings, including agendas, materials, logistics, and follow-up actions. Arrange domestic and international travel; prepare itineraries, briefing materials, and coordinate logistics. Complete expense reports and process invoices accurately and timely. Handle confidential and sensitive matters with discretion and professionalism. Ensure the CEO is well-informed and prepared for all meetings and events. Strategic Support & Leadership Serve as a trusted partner to the CEO on organizational priorities, stakeholder relationships, and strategic initiatives. Independently assess and triage issues, determining which require the CEO's attention and which can be delegated. Represent the CEO in meetings with key stakeholders when appropriate. Provide organizational insights and recommendations to inform CEO decision-making. Project & Initiative Management Manage special projects from inception through completion, tracking progress, timelines, and outcomes. Coordinate complex initiatives across departments, the Executive Leadership Team, and external partners. Anticipate obstacles, identify solutions, and ensure follow-through on CEO priorities. Assist with coordination and preparation for NSBE's Annual National Convention (February/March), Fall Regional Conferences (FRCs), and approximately 35 additional events each year, which may include up to 50% travel to both NSBE and partner-related events. Communications & Stakeholder Relations Serve as liaison between the CEO and NSBE's internal and external audiences, including students, alumni, corporate partners, and donors. Draft and edit high-quality correspondence, presentations, and reports on behalf of the CEO. Partner with Marketing and Communications to align messaging and coordinate external engagements. Maintain and strengthen relationships with key stakeholders and board members. Research & Analysis Conduct research and analysis on diverse topics to support CEO decision-making and strategic initiatives. Prepare talking points, background briefs, and summary documents for meetings and events. Monitor industry trends, peer organizations, and policy developments relevant to NSBE's mission. Key Competencies Strategic Thinking: Aligns activities with organizational goals; anticipates opportunities and challenges. Executive Judgment: Exercises sound decision-making on sensitive matters; knows when to escalate. Adaptability: Thrives in a fast-paced environment with shifting priorities. Leadership Without Authority: Influences and drives results across departments. Discretion & Integrity: Handles confidential information with the highest level of professionalism. Mission Alignment: Passionate about advancing diversity, equity, and inclusion in engineering and STEM. Additional Duties and Responsibilities: This position is based at NSBE World Headquarters in Alexandria, VA. The role requires occasional evening and weekend work, as well as frequent travel to NSBE and partner events. Other duties may be assigned to meet organizational needs. Qualifications: Bachelor's degree in Communications, Organizational Development, Business Administration, Project Management, or a related field. 7-10 years of progressively responsible experience supporting C-suite executives or equivalent senior leaders. Demonstrated success in managing multiple complex priorities with minimal supervision. Exceptional organizational, analytical, and written communication skills. Proven experience managing executive calendars, projects, and confidential information. Strong interpersonal skills with ability to build trust and credibility at all levels. Proficiency in Microsoft Office 365, Adobe Acrobat, and virtual collaboration platforms. Willingness and ability to travel up to 50%, including evenings and weekends, with required participation in the Annual National Convention (February/March) and other key NSBE events. Disclaimer NSBE is an equal opportunity employer committed to diversity, inclusion, and equity in the workplace. We encourage individuals of all backgrounds to apply. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. BENEFITS (for FT positions only) : Full-time employees are eligible for company benefits, including a hybrid working model, vacation and personal time off, 100% company-paid medical, dental, vision, short-term and long-term disability, life insurance benefits, twelve paid holidays, a 401(k) plan that matches up to 4%, and much more. TRAVEL: Travel is required for the Annual National Convention, Fall Regional Conferences, National Transition and Leadership Conferences. Occasional travel to other conferences, chapters, and other industry- related events may be required and assigned by management. LIMITATIONS AND DISCLAIMER: The above position description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job- related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills, and/ or abilities. To perform this position successfully, the employee must possess the abilities or aptitudes to perform each duty.

Job Title: Special Assistant to the Chief Executive Officer (CEO) Department: Executive Office Reports to: Chief Executive Officer (CEO) Employment Type: Full-time Salary Range: $66,000 - $75,000 Band: Level 4 Position Summary: The Special Assistant to the Chief Executive Officer (CEO) plays a critical role in advancing the mission of the National Society of Black Engineers (NSBE) by ensuring the CEO's time and energy are focused on the highest-impact priorities. This position serves as a trusted advisor, partner, and operational anchor to the CEO-managing complex schedules, projects, communications, and organizational priorities in a fast-paced, mission-driven environment. The Special Assistant acts as a key liaison between the CEO and internal and external stakeholders, including students, alumni, corporate partners, donors, and the Board of Directors. The ideal candidate is highly organized, proactive, and experienced in executive-level support, with exceptional judgment, discretion, and interpersonal skills. This role requires the ability to work independently while maintaining a deep commitment to NSBE's values of representation, integrity, and excellence. Duties and Responsibilities: Executive Operations & Administration Manage the CEO's complex calendar, prioritizing meetings and commitments in alignment with organizational goals. Coordinate all aspects of meetings, including agendas, materials, logistics, and follow-up actions. Arrange domestic and international travel; prepare itineraries, briefing materials, and coordinate logistics. Complete expense reports and process invoices accurately and timely. Handle confidential and sensitive matters with discretion and professionalism. Ensure the CEO is well-informed and prepared for all meetings and events. Strategic Support & Leadership Serve as a trusted partner to the CEO on organizational priorities, stakeholder relationships, and strategic initiatives. Independently assess and triage issues, determining which require the CEO's attention and which can be delegated. Represent the CEO in meetings with key stakeholders when appropriate. Provide organizational insights and recommendations to inform CEO decision-making. Project & Initiative Management Manage special projects from inception through completion, tracking progress, timelines, and outcomes. Coordinate complex initiatives across departments, the Executive Leadership Team, and external partners. Anticipate obstacles, identify solutions, and ensure follow-through on CEO priorities. Assist with coordination and preparation for NSBE's Annual National Convention (February/March), Fall Regional Conferences (FRCs), and approximately 35 additional events each year, which may include up to 50% travel to both NSBE and partner-related events. Communications & Stakeholder Relations Serve as liaison between the CEO and NSBE's internal and external audiences, including students, alumni, corporate partners, and donors. Draft and edit high-quality correspondence, presentations, and reports on behalf of the CEO. Partner with Marketing and Communications to align messaging and coordinate external engagements. Maintain and strengthen relationships with key stakeholders and board members. Research & Analysis Conduct research and analysis on diverse topics to support CEO decision-making and strategic initiatives. Prepare talking points, background briefs, and summary documents for meetings and events. Monitor industry trends, peer organizations, and policy developments relevant to NSBE's mission. Key Competencies Strategic Thinking: Aligns activities with organizational goals; anticipates opportunities and challenges. Executive Judgment: Exercises sound decision-making on sensitive matters; knows when to escalate. Adaptability: Thrives in a fast-paced environment with shifting priorities. Leadership Without Authority: Influences and drives results across departments. Discretion & Integrity: Handles confidential information with the highest level of professionalism. Mission Alignment: Passionate about advancing diversity, equity, and inclusion in engineering and STEM. Additional Duties and Responsibilities: This position is based at NSBE World Headquarters in Alexandria, VA. The role requires occasional evening and weekend work, as well as frequent travel to NSBE and partner events. Other duties may be assigned to meet organizational needs. Qualifications: Bachelor's degree in Communications, Organizational Development, Business Administration, Project Management, or a related field. 7-10 years of progressively responsible experience supporting C-suite executives or equivalent senior leaders. Demonstrated success in managing multiple complex priorities with minimal supervision. Exceptional organizational, analytical, and written communication skills. Proven experience managing executive calendars, projects, and confidential information. Strong interpersonal skills with ability to build trust and credibility at all levels. Proficiency in Microsoft Office 365, Adobe Acrobat, and virtual collaboration platforms. Willingness and ability to travel up to 50%, including evenings and weekends, with required participation in the Annual National Convention (February/March) and other key NSBE events. Disclaimer NSBE is an equal opportunity employer committed to diversity, inclusion, and equity in the workplace. We encourage individuals of all backgrounds to apply. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. BENEFITS (for FT positions only) : Full-time employees are eligible for company benefits, including a hybrid working model, vacation and personal time off, 100% company-paid medical, dental, vision, short-term and long-term disability, life insurance benefits, twelve paid holidays, a 401(k) plan that matches up to 4%, and much more. TRAVEL: Travel is required for the Annual National Convention, Fall Regional Conferences, National Transition and Leadership Conferences. Occasional travel to other conferences, chapters, and other industry- related events may be required and assigned by management. LIMITATIONS AND DISCLAIMER: The above position description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job- related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills, and/ or abilities. To perform this position successfully, the employee must possess the abilities or aptitudes to perform each duty.

Requirements A day in the life of the Executive Assistant to the CEO includes: Executive Support Completing a broad variety of administrative tasks for the President/CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings. Working closely and effectively with the President/CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Planning, coordinating and ensuring the President/CEO 's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President/CEO 's time and office. Providing a bridge for smooth communication between the President/CEO 's office and internal departments demonstrating leadership to maintain credibility, trust and support with senior management team. Providing leadership to build relationships crucial to the success of the organization and managing a variety of special projects for the President/CEO, some of which may have organizational impact. Prioritizing conflicting needs, handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadlines. Board Support and Liaison Serves as the President's administrative liaison to Lafayette Federal's Board of Directors. Coordinating monthly meetings and ordering lunches. Providing meeting notification and securing a quorum. Attending meetings and taking minutes for various monthly meetings with the board and executive team ensuring completion, accuracy and prepared within a three-day turn-around time. Adhering to compliance with applicable rules and regulations set in bylaws regarding board and board meeting matters, including advance distribution of materials before meetings. Maintaining volunteer contact information and coordinating and maintaining conference arrangements and educational opportunities for the President and Board of Directors including travel arrangements, lodging, and meal planning as needed. Coordinating and attending regularly scheduled events and annual meetings. Maintaining discretion and confidentiality in relationships with all board members. Performing other duties as needed or assigned by the VP of Human Resources, SVP of Administration, and/or President/CEO. Experience: Three years to five years of similar or related experience. Education: A bachelor's degree, or (2) achievement of formal certifications recognized in the industry as equivalent to a bachelor's Top benefits or perks: Joining Lafayette Federal comes with perks to support you in your personal and professional journey. We provide employees with a generous benefits package including: Employer paid (99.9%) health insurance premium for single and family coverage (HMO Plan) Fully funded deductible (HMO Plan) 401k employer matching contribution Income protection with life insurance, short and long-term disability Paid time off, holiday leave & birthday leave Educational assistance Commuter benefits program and more! Pay: $52,621 - $60,000 annually depending on experience and qualifications. Location: This position will report to our headquarters. We are located in the heart of Rockville, MD where career growth meets urban vitality. Experience the perfect balance of professional opportunity and a lively community, creating a unique environment for success and fulfillment. The job posting highlights the most critical responsibilities and requirements of the job. It is not all-inclusive. There may be additional duties, responsibilities, and qualifications for this job. *Lafayette Federal Credit Union is an Equal Opportunity and E-Verify Employer *EOE/AA/DISABILITY/VETERAN

Sr Executive Assistant - (250003B7) Description The Senior Executive Assistant performs a wide range of high level administrative and secretarial responsibilities to support the Executive Vice President in a challenging and fast-paced work environment. Perform duties of a highly responsible and confidential nature. Work independently with minimal guidance. Responsibilities may include communication and coordination with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements, prepare correspondence, complex documents and reports. May oversee and guide the work of others. Qualifications Minimum EducationBachelor's Degree (Required) OR Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio Minimum Work Experience5 years related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required) Required Skills/KnowledgeDemonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence. Functional AccountabilitiesAdministrative and Secretarial Responsible to schedule appointments and arrange meetings, conferences and travel; ensure the executive's knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes. Organize and maintain the executive's correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner . Facilitate and expedite workflow within the executive's scope of oversight; initiate follow-up action as needed. Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the executive. May perform some Office Manager duties. Communication Serve as a liaison to other executives, assistants, internal and external customers. Communicate and/or coordinate the executive's instructions and desires with various individuals and/or departments/divisions; furnish and obtain information from others as needed. Receive and screen calls, correspondence, and/or visitors for the executive. Answer routine inquiries, and obtain/furnish information to save the executive's time. Office Technology Organize and prepare complex documents requiring the integration of multiple office technology and software applications. Integrate varying software and learn new computer applications to meet unique work needs and improve productivity . May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures. Project Management/ Coordination Prioritize and manage/coordinate project(s), and follow through on issues in a timely manner. Delegate tasks to lower level staff as needed. May oversee and guide the workflow of lower level staff. Safety Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Organizational AccountabilitiesBudgeting and Planning Assist in the formulation of budget, business planning, and related planning functions. Help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis. May process invoices, reimbursements and other payments. Organizational Commitment/Identification Partner in the mission and upholds the core principles of the organization Committed to diversity and recognizes value of cultural ethnic differences Demonstrate personal and professional integrity Maintain confidentiality at all times Customer Service Anticipate and responds to customer needs; follows up until needs are met Teamwork/Communication Demonstrate collaborative and respectful behavior Partner with all team members to achieve goals Receptive to others' ideas and opinions Performance Improvement/Problem-solving Contribute to a positive work environment Demonstrate flexibility and willingness to change Identify opportunities to improve clinical and administrative processes Make appropriate decisions, using sound judgment Cost Management/Financial Responsibility Use resources efficiently Search for less costly ways of doing things Primary Location: District of Columbia-WashingtonWork Locations: Rehab and Specialized Care 1731 Bunker Hill Road NE Washington 20017Job: Non-Clinical ProfessionalOrganization: Strategic OperationsPosition Status: R (Regular) - FT - Full-TimeShift: DayWork Schedule: M - FJob Posting: Dec 8, 2025, 8:34:12 PMFull-Time Salary Range: 67350. 4 - 112257. 6