Human resources administrative assistant jobs in Council Bluffs, IA - 32 jobs

Job Summary: Full time nonexempt Capstone IT is hiring a full-time Human Resources Assistant to join our team. This position is responsible for supporting multiple internal stakeholders and facilitating the efficient operation of the Capstone IT Team, by performing a variety of administrative tasks. The role is the primary interface with our external benefits and HR information system provider, managing that important relationship. The HR Assistant makes certain that all personnel, benefits policies, and practices are compliant with federal, state, and local regulations. The position serves a pivotal purpose in onboarding new talent. The ideal candidate exhibits a positive presence, has a passion for service and performance, all while building effective working relationships. Duties/Responsibilities: Monitors and ensures successful execution of health and welfare plans, including enrollments, changes, and terminations. Ensures all documents are processed through payroll and insurance providers for accurate record-keeping. Serves as the primary interface for recruiters and individual employees in navigating immigration matters. Builds and maintains effective partnerships with external benefit, Human Resource Information System (HRIS), and employment law partners. Guides and delivers customer service for personnel-related matters to employees, managers, and executives. Teaches and promotes the integration of HR, payroll, and benefits-related tools and resources. Delivers legally compliant and cost/time effective pre-employment activities, including background checks, drug tests, I-compliance, and other documentation needs Serves as a Capstone IT Brand Ambassador for new hires, their families, and our talent Provider Partner employees Executes timely and accurate records associated with employee terminations Maintains accurate employee records in our HRIS Coordinates and executes key facets of our new employee onboarding process ensuring our new team members are prepared and confident Serves as a key ambassador of our company values and culture, welcoming all and delivering company-facilitated resources during challenging times Performs a myriad other duties as required in a fast-paced, rapidly growing talent-centric company Guides and executes all documentation associated with personnel changes - title, pay changes, reporting relationships, etc. Ensures all company insurance needs are tracked, monitored, and executed on a timely basis. Coordinates with external providers to provide optimal coverage and rates. Serves as a subject matter expert on the functionality and capability of our HR systems. Advises management team on any changes or updates needed. Coordinates Values Index internal employee engagement effort by shaping the process, timeline, data collection and opportunity identification. Ensures that broad and critical employee communications are executed timely and effectively, regarding any changes and developments related to benefits eligibility, coverage, and provisions, Maintains knowledge of trends, developments and best practices in benefits and personnel administration A self-starter who stays on top of employment law changes, informing key internal stakeholders of such changes Partners with administration teammates to propose, organize and deliver high-quality employee events and activities Ensures employee well-being funds are used effectively and efficiently to improve employee engagement, productivity, and retention Administers equal opportunity and affirmative action programs Ensures employees and managers protect sensitive employee-related matters Serves as point of contact for employees and talent Provider Partners regarding concerns, grievances, and formal complaints. Partners with appropriate management team members to formulate a plan of action. Ensures sensitive information is protected and records maintained. Participates in quality improvement efforts Facilitates implementation of new training, development, recruiting, and other related initiatives. Responds to various internal and external requests and acts as a general Capstone Subject Matter Expert, by providing answers and support around Capstone IT's processes, procedures, current and upcoming events, and all business activities. Is Subject Matter Expert in companies HRIS. Represents the company in interactions with customers, suppliers, and partners as it pertains to event scheduling/ coordination, contract matters and other issues Proactively identifies ways to enhance the efficiency of team members Provides quality control and reviews of important documents, slides, and correspondence, including mass communications to consultants Creates, maintains, and reports information as requested from the Applicant Tracking System, email, meeting minutes, and other related systems and documents Manages vendor relationships including obtaining contract approvals and signatures Engages as a Team Member by providing valuable input and feedback from the Administrator perspective, regarding Team processes and procedures Plans, organizes, and executes recurring team meetings Provides follow up to candidates, consultants, recruiters, and other Capstone Team members, for outstanding documents, completed tasks and commitments, and to resolve issues Engages with Operations, Sales, Recruiting and Leadership Teams to provide support and care Required Skills/Abilities: Ability to maintain confidential information Excellent verbal and written communication skills Excellent interpersonal and customer service skills Ability to work independently Proficient in Microsoft Office Suite and other required software and tools Excellent organizational skills and attention to detail Decisive critical thinker Ability to work with a team and independently Preferred Qualifications Experience with sensitive personnel related matters; Experience as an HR administrator or coordinator HR certification/ credentials (PHR or SHRM- CP) Key Capabilities, Attributes, Education and Experience: Effective and efficient communicator utilizing several channels Proficient at high level with MS Office Suite Three to five years of experience in an administrative role. HR administrative background a plus. Models composure, resilience, senses emotions in others and connects with those who interact with presenting a positive disposition and energizing others Ability to address conflicting priorities from multiple stakeholders Capability to naturally identify and execute on details while grasping the” bigger picture” Ability to influence and establish solid work relationships Passion for customer service and performance Builder of relationships Commitment to continuous improvement to enhance efficiency and effectiveness Ability to engage in creative and conceptual thinking followed by seamless execution around the details Well organized with focus on establishing processes for fulfilling tasks Notary High school diploma or equivalent required; College Degree preferred Physical Requirements: Prolonged periods sitting at a desk and working on a computer Must be able to lift up-to 30 pounds at times

Class Title: Administrative Assistant Planning & Zoning, Permitting & Licensing Salary: $19.00 - $30.00 Hourly dependent on qualifications, payable bi-weekly, plus a benefit package which includes health, dental, vision, life and disability coverage plus employee deferred compensation plan, vacation, and holidays. The City of Valley is an equal opportunity employer. Description Perform a variety of responsible, confidential and complex secretarial and administrative duties for the Building Inspector. Aids in the issuance of building permits and other matters; prepares correspondence regarding building and zoning code violations; and provides general and specific information and assistance to the public. Essential Functions Display honest, trustworthy, and ethical behavior when dealing with internal and external customers. Establish and maintain cooperative working relationships with those contacted in the course of work. Regular attendance that is punctual and dependable is Screen calls, greets and screen visitors, and mail; perform duties as assigned for Building Inspector; respond to sensitive requests for information and assistance; provide general information and assistance to City staff and the public; research information. Provide secretarial/administrative support for the Building Inspector; aid in the preparation of various administrative reports; process and check reports for accuracy; send out reports as . Process credit card payments for building permits, zoning, and subdivision applications and related fees. Compose and type correspondence regarding building code and zoning violations. Develop and maintain an effective and efficient office filing system. Assist Building Inspector and staff in handling sensitive and confidential matters. Assist customers with the building permit application process by making sure the correct information and documents are submitted for plan review. Receive and develop permit applications, review construction plans and specifications, evaluate and route for review and approvals. Issue all permits for the building and zoning, track the progress of the permit, issue occupancy certificates and close permits out when they are complete. Perform a wide variety of complex, responsible, and confidential duties for the Building Inspector; compose and prepare letters, memorandums, bid specifications, travel reimbursement requests, news articles and other material as order and maintain office supplies as ; produce advertising or promotional materials as . Maintain appointments, inspection and construction schedules and calendars; arrange meetings and conferences as . Attend various meetings as requested; may serve as Secretary to a board or commission; prepare and compile the agenda and assemble background materials; transcribe minutes of the meetings, and perform related support services. Assist in preparing, coordinating and monitoring the assigned budget; compile annual budget requests for multiple divisions. Prepare monthly billing and collection for all building permits. Count and record revenues collected for the permits and fees. Prepare and issue annual licenses and registration of multiple types of contractors, along with collecting the license and registration fees. Maintain license, registration, and insurance for multiple types of contractors. Operate a variety of office equipment including a computer; perform routine maintenance on office equipment; input and retrieve data and test; organize and maintain computer information storage and filing. Work with contractors to schedule inspections, maintain calendars and schedules for all inspectors. Perform related duties as assigned. Knowledge, Skills and Abilities Strong verbal and written communication for effective interaction with city staff and public. Ability to maintain orderly documentation and filing systems to support efficient workflow. Precision in data entry and document management to minimize errors and ensure accuracy. Skill in prioritizing tasks and managing time effectively to meet deadlines consistently. Familiarity with office software such as Microsoft Word, Excel, and other relevant applications. Training, Education and Experience Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be: Experience: Increasingly responsible secretarial, clerical and general office procedures experience is desirable. Training:

Job DescriptionDescription: Greet and sign in all visitors in a friendly and professional manner; issue visitor badges and ensure compliance with site access requirements. Control access to the administrative building and coordinate visitor notifications with appropriate staff. Manage calendars, schedule meetings, and coordinate conference room usage. Assist with planning and coordinating corporate events, meetings, trainings, and employee functions. Respond to incoming emails and phone calls and route inquiries to appropriate departments. Perform filing, scanning, document organization, and records management in accordance with company policies. Assist departments with pulling data, reports, and information as requested. Support data entry, spreadsheet maintenance, and basic reporting activities. Maintain professionalism and confidentiality when handling sensitive, proprietary, or personnel-related information. Provide administrative support to multiple departments including Administration, Operations, Finance, and Commodities. Sustain frequent and effective communication with internal staff and external visitors. Other duties as may be assigned to support safe, efficient, and timely administrative operations. Complete all assigned tasks in a responsible and ethical manner Requirements: Qualifications Previous administrative, office support, or receptionist experience preferred. Excellent verbal and written communication skills. Strong attention to detail and organizational skills. Ability to handle multiple tasks and prioritize work effectively. Ability to work with all levels of staff, including management and external visitors. Proficiency with Microsoft Office, including Outlook, Excel, and Word. Ability to maintain confidentiality and exercise sound judgment. Exemplify the high standards of professionalism necessary to support the goals of the Company. Education and Experience High school diploma or equivalent required. Associate degree or equivalent administrative experience preferred. 1-3 years of relevant administrative or office experience preferred.

Substitute Administrative Assistant JobID: 8259 Substitute/Substitute Additional Information: Show/Hide Substitute Administrative Assistants $14.00/hour Work in our school offices and/or our district office. We need substitutes to cover when our administrative assistants are out of the office. ESSENTIAL DUTIES and RESPONSIBILITIES: * Answers the telephone, takes messages and directs callers as appropriate daily. * Ensures people visiting the building are appropriately signed in/out. * Assists parents and students as needed. * Prepares daily routine correspondence as needed. * Sorts mail, schedules appointments and maintains calendars daily for staff. * Maintains student files and records and/or attendance information daily. * Orders supplies, prepares print orders, compiles new student files as needed daily. * Assists in processing Chromebook repair tickets. * Organizes daily office routines and performs general office duties. * Collects and enters student data into PowerSchool (student information management systems) SUPERVISORY RESPONSIBILITIES: May be required to supervise students. EDUCATION and/or EXPERIENCE: High school diploma, general education degree (GED), or equivalent and related experience. Experience as an administrative assistant preferred but not required. APPLY AS SOON AS POSSIBLE THIS POSITION IS OPEN UNTIL FILLED. If you need asssitance or have questions, please contact Tammy at ***********************. Questions? Contact Tammy at ************ It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact Human Resources at ************ or ************.

Join our Team at the Omaha Housing Authority! Are you passionate about making a real difference in the community? Do you thrive in a collaborative and supportive environment? The Omaha Housing Authority (OHA) is looking for a dynamic administrative professional to assist our property management department and help us fulfill our mission of providing safe and affordable housing. About Us Founded in 1935, the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2,700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers, we work diligently to ensure our residents have access to safe, sanitary, and affordable housing. Why Work with Us? We offer a comprehensive benefits package that includes: 17 paid holidays, including your birthday, a floating holiday, and a self-care day 12 days of vacation and 12 days of sick leave per year Medical, dental, and vision benefits start the 1st of the month following date of hire Life Insurance, Health & Dependent Care FSA, Allstate Voluntary Insurance, and Pet Insurance 401(a) retirement plan with a 5.5% match and 457 compensation plan Our Core Values Teamwork: We work together to achieve our goals. Welcoming: We create a supportive and inclusive environment. Actively Listen: We focus, clarify, and communicate next steps. We Build Trust: We do what we say we will do and assume good intent. Diverse, Inclusive & Equitable: We embrace all identities and backgrounds. De-Escalation: We manage conflicts calmly and effectively. Exceptional: We strive for excellence in all we do. Self-Care: We believe in the well-being of our team and ourselves. Share Power: We empower each other and our community. Salary Range $17.53 - $23.67 per hour. Job Function The Administrative Assistant provides administrative support and customer service related to the operations of the Scattered Sites and Property Management Department. Essential Functions Answer phones, direct calls and assist residents and the public that come into the office. Process a variety of correspondence, tenant notices, reports and other materials for the Senior Property Manager and Scattered Sites Property Management staff. Develops and maintains department file/records system. Assist with work order creation, closure, organization, or data entry. Assist with the preparation of budget reports, vacancy and month end reports, and work order productivity reports. Process and apply rents, prepare 30-day violation notices and Tenant Accounts Receivable (TARS) reports, and assist with collection processes. Assist with the scheduling and coordination of vendors with Property Management and Maintenance staff. Maintain adequate supply of office supplies. Maintain confidentiality of tenants, files, correspondence, etc. per OHA policies. Must clearly understand all aspects of the policies and procedures of OHA, including, OHA admissions and continued occupancy policies. Must have the ability to effectively communicate this to applicants, residents, and visitors. Prepares appropriate information necessary for meetings with directors, applicants, residents, and/or staff members. Schedule meetings for Scattered Sites Property Management staff and Senior Property Manager with applicants, residents, or visitors when applicable. Provide appropriate forms and direction to applicants, residents, or visitors, as necessary. Additional Responsibilities May respond to telephone and email inquiries concerning the Scattered Sites. May assist with special projects. May occasionally work evening and weekend hours, especially in emergency situations. May work in other areas of the Property Management Department as directed. Perform other duties as required or assigned. Qualifications High School graduate and an Associates degree in a related field. The position requires three (3) years of office experience to include administrative experience. Customer service experience required, and excellent computer skills required. Must have a thorough knowledge of Business English, spelling, and punctuation. Must be proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Ability to understand oral and written instructions. Must possess and maintain a driver's license and a good driving record. Must be insurable under the OHA auto insurance policy. Ability to establish and maintain effective working relationships with residents, co-workers, consultants, and contractors; ability to communicate with people from a broad range of socio-economic backgrounds. Working Conditions Work is performed in an office setting amid normal conditions of dust, odors, fumes, and noises and involves considerable public contact. Abilities Ability to sit, stand, and walk up to 100% of the time; and reach stoop, squat, push, pull, and type up to 25% of the time. Ability to move objects weighing up to ten (10) pounds up to 33% of the time. The noise level in the work environment is usually moderate. Equipment Operation Any one position may not use all the tools and equipment listed nor do the listed examples comprise all the tools and equipment that may be used in positions allocated to this classification) Computer Telephone Copier Calculator Facsimile Machine OHA is Committed to Equal Opportunity Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws. Omaha Housing Authority is actively seeking diverse candidates and affirming of all identities. If you need a reasonable accommodation to complete the online application or have a question about your application, please contact the Human Resource Department at ***********************.

Join our Team at the Omaha Housing Authority! Are you passionate about making a real difference in the community? Do you thrive in a collaborative and supportive environment? The Omaha Housing Authority (OHA) is looking for a dynamic administrative professional to assist our property management department and help us fulfill our mission of providing safe and affordable housing. About Us Founded in 1935, the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2,700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers, we work diligently to ensure our residents have access to safe, sanitary, and affordable housing. Why Work with Us? We offer a comprehensive benefits package that includes: 17 paid holidays, including your birthday, a floating holiday, and a self-care day 12 days of vacation and 12 days of sick leave per year Medical, dental, and vision benefits start the 1st of the month following date of hire Life Insurance, Health & Dependent Care FSA, MetLife Voluntary Insurance, and Pet Insurance 401(a) retirement plan with a 5.5% match and 457 compensation plan Our Core Values Teamwork: We work together to achieve our goals. Welcoming: We create a supportive and inclusive environment. Actively Listen: We focus, clarify, and communicate next steps. We Build Trust: We do what we say we will do and assume good intent. Diverse, Inclusive & Equitable: We embrace all identities and backgrounds. De-Escalation: We manage conflicts calmly and effectively. Exceptional: We strive for excellence in all we do. Self-Care: We believe in the well-being of our team and ourselves. Share Power: We empower each other and our community. Salary Range $17.53 - $23.67 per hour. Job Function The Administrative Assistant provides administrative support and customer service related to the operations of the Scattered Sites and Property Management Department. Essential Functions Answer phones, direct calls and assist residents and the public that come into the office. Process a variety of correspondence, tenant notices, reports and other materials for the Senior Property Manager and Scattered Sites Property Management staff. Develops and maintains department file/records system. Assist with work order creation, closure, organization, or data entry. Assist with the preparation of budget reports, vacancy and month end reports, and work order productivity reports. Process and apply rents, prepare 30-day violation notices and Tenant Accounts Receivable (TARS) reports, and assist with collection processes. Assist with the scheduling and coordination of vendors with Property Management and Maintenance staff. Maintain adequate supply of office supplies. Maintain confidentiality of tenants, files, correspondence, etc. per OHA policies. Must clearly understand all aspects of the policies and procedures of OHA, including, OHA admissions and continued occupancy policies. Must have the ability to effectively communicate this to applicants, residents, and visitors. Prepares appropriate information necessary for meetings with directors, applicants, residents, and/or staff members. Schedule meetings for Scattered Sites Property Management staff and Senior Property Manager with applicants, residents, or visitors when applicable. Provide appropriate forms and direction to applicants, residents, or visitors, as necessary. Additional Responsibilities May respond to telephone and email inquiries concerning the Scattered Sites. May assist with special projects. May occasionally work evening and weekend hours, especially in emergency situations. May work in other areas of the Property Management Department as directed. Perform other duties as required or assigned. Qualifications High School graduate and an Associates degree in a related field. The position requires three (3) years of office experience to include administrative experience. Customer service experience required, and excellent computer skills required. Must have a thorough knowledge of Business English, spelling, and punctuation. Must be proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Ability to understand oral and written instructions. Must possess and maintain a driver's license and a good driving record. Must be insurable under the OHA auto insurance policy. Ability to establish and maintain effective working relationships with residents, co-workers, consultants, and contractors; ability to communicate with people from a broad range of socio-economic backgrounds. Working Conditions Work is performed in an office setting amid normal conditions of dust, odors, fumes, and noises and involves considerable public contact. Abilities Ability to sit, stand, and walk up to 100% of the time; and reach stoop, squat, push, pull, and type up to 25% of the time. Ability to move objects weighing up to ten (10) pounds up to 33% of the time. The noise level in the work environment is usually moderate. Equipment Operation Any one position may not use all the tools and equipment listed nor do the listed examples comprise all the tools and equipment that may be used in positions allocated to this classification) Computer Telephone Copier Calculator Facsimile Machine OHA is Committed to Equal Opportunity Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws. Omaha Housing Authority is actively seeking diverse candidates and affirming of all identities. If you need a reasonable accommodation to complete the online application or have a question about your application, please contact the Human Resource Department at ***********************.

Part-Time Administrative Assistant Hillcrest Health & Rehab (HHR) Location: Bellevue, NESchedule: Part-Time About the Role Hillcrest Health & Rehab is seeking a Part-Time Administrative Assistant to support day-to-day operations and help keep things running smoothly for our team and residents. This role is ideal for someone who enjoys organization, helping others, and being a steady presence in a fast-paced healthcare environment. What You'll Do Provide administrative and clerical support to leadership and team members Answer phones, greet visitors, and assist with general office needs Support scheduling, data entry, filing, and document management Assist with onboarding paperwork, forms, and basic HR-related tasks Communicate professionally with team members, residents, and families Help maintain an organized, welcoming office environment What We're Looking For Strong organizational and communication skills Comfortable with basic computer systems (email, Word, Excel, EMR exposure a plus) Detail-oriented, dependable, and able to manage multiple priorities Professional, friendly, and team-oriented attitude CNA license Social services, healthcare, or long-term care background Experience working in a skilled nursing or healthcare setting Why Hillcrest Supportive, mission-driven organization Flexible part-time schedule Opportunity to work in a meaningful healthcare environment Team culture that values compassion, respect, and collaboration

Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers. Check out our many videos to learn more! ************************************* Summary: The Administrative Assistant will confirm a large volume of vendor shipment invoices to bill customers, processing vendor acknowledgements for purchase orders placed to ensure all information is accurate, following written process control, expediting purchase orders per documented process and of request of Customer Service Reps, operating telephone equipment and referring incoming calls to appropriate personnel, opening and dispersing of incoming mail. Responsibilities of the Administrative Assistant (Accounting) include but are not limited to: * Support company accounting activities * Book travel arrangements and trade shows for outside sales personnel * Create/update presentations in Power Point for sales personnel * Assist/coordinate company print advertising in trade publications * Collect and distribute mail * Assist in obtaining Bonds and Insurance Certificates for Capital Projects * Process Lien Waivers * Assist with inbound and outbound Credit Applications * Order and maintain office supply inventory * Assist with preparing project specific submittals and O&M manuals * Assist with customer Contract/Purchase Order modifications * Coordinate with outside vendors for service and maintenance of office equipment/computers * Other duties as assigned Qualifications of the Administrative Assistant (Accounting) include, but are not limited to: * 2-3 Years of Administrative Assistant, Accounting or office experience will be a plus * Proficiency with MS Office (Excel and MS PowerPoint, in particular) * Familiarity with QuickBooks preferred * Strong verbal and written communication skills * Comfortable with routinely shifting tasks * High degree of attention to detail * Data entry experience preferred * Working knowledge of general office equipment Additional Information: * Physical Demand: Most of the time is sitting, however some standing and walking between desk and scanner/printer is part of the daily routine. Will need to be able to fill and lift banker's boxes that weigh approximately up to 40 lbs * Working Conditions: Office environment * Training/Certifications: N/A * Shift Time/Overtime: Monday-Friday, 7:30 a.m.-4:30 p.m. * Travel: N/A * Education: High School Diploma or GED required Location: USA:NE:Omaha DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry. DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products. All part-time and temporary employees are eligible for 401(k). Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V

Administrative Assistant - Omaha Schedule: Monday - Friday | 9:00 AM - 5:00 PM Pay Type: Hourly (Pay based on experience) The Administrative Assistant provides comprehensive clerical and administrative support to assigned departments, ensuring efficient daily operations and excellent service to internal teams, guests, and vendors. This role plays a key part in maintaining organization, communication, and workflow across multiple departments. ESSENTIAL FUNCTIONS & RESPONSIBILITIES Practices, supports, and upholds the Mission, Vision, and Values of WarHorse Gaming, LLC. Provides administrative support to assigned departments. Greets visitors and notifies staff of arrivals and business purpose. Operates office equipment including copiers, fax machines, computers, and multi-line phone systems. Manages incoming and outgoing communications (phone calls, emails, faxes) and distributes appropriately in a timely manner. Ships and mails correspondence and packages. Orders and maintains office and pantry supply inventory. Organizes, maintains, and updates physical and electronic filing systems. Works closely with multiple departments to complete assigned tasks. Addresses questions and concerns, ensuring timely follow-up or referral to appropriate personnel. Builds and maintains professional relationships with clients, team members, and vendors. Maintains a clean, organized, and professional work area at all times. Conducts phone calls on behalf of departments as needed. Coordinates conference room scheduling and meeting setups, including audiovisual equipment and food and beverage services. Prepares reports, presentations, and meeting materials. Records and distributes meeting minutes while maintaining confidentiality. Composes and edits correspondence, memos, reports, and procedures as required. Serves as liaison between departments, vendors, and guests. Maintains calendars and internal/external contact directories. Arranges travel accommodations and, when required, entertainment arrangements. Conducts research and collects information per management requests. Assists with special event planning. Performs other duties as assigned. JOB SPECIFICATIONS Associate degree in a related field or equivalent experience preferred Two (2) years of administrative support experience preferred (hospitality or legal office experience a plus) Excellent organizational skills and strong attention to detail Strong analytical and problem-solving abilities Proficiency in Microsoft Office Suite or similar software Working knowledge of company policies, procedures, and internal controls CORE COMPETENCIES Guest Focus Communication Proficiency Flexibility Ethical Conduct Stress Management & Composure Critical Thinking Complex Problem Solving Judgment & Decision Making Proactive Issue Identification TRAVEL REQUIREMENTS Travel is not required for this position. CERTIFICATION & LICENSING REQUIREMENTS Not responsible for selling, serving, or distributing alcoholic beverages No comp authority Ability to secure and maintain a Level 3 Nebraska Gaming License required No additional certifications required WORK SCHEDULE This position follows a consistent Monday through Friday schedule from 9:00 AM to 5:00 PM. EQUAL OPPORTUNITY EMPLOYER Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Preference may be extended to persons of Indian descent in accordance with applicable laws. PHYSICAL & WORK ENVIRONMENT REQUIREMENTS This role involves normal office working conditions with minimal physical exertion, including light lifting, extended periods of sitting or movement, and standard use of office equipment. (Full Physical Requirements Assessment available upon request.) Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws PHYSICAL REQUIREMENTS ASSESSMENT Rating Scale 0 - Not Applicable to This Position 1 - Normal: Conditions Similar to Everyday Life 2 - Above Average: Beyond Normal Levels 3 - Extreme: Extraordinary Levels Critical Job Elements: For the questions that follow, use the rating scale above to describe the job. WORK ENVIRONMENT: 1 Accessibility of all worksites required for the position 1 Exposure to weather and temperature extremes 1 Exposure to darkness 1 Exposure to cramped spaces 1 Exposure to loud noises 1 Exposure to chemicals and fumes 1 Exposure to dust 1 Exposure to heights 1 Exposure to work safety hazards 1 Exposure to secondhand smoke 1 Amount of overtime/extended work hours required PHYSICAL EFFORT: 1 Physical mobility: movement from place to place on the job, considering distance and speed 1 Physical agility: ability to maneuver body while in place 1 Ability to lift up to 50 lbs. 1 Physical strength to handle routine kitchen materials and tools 1 Dexterity of hands and fingers 1 Dexterity of feet 1 Physical balance: ability to maintain balance and physical control 1 Coordination: including eye/hand, hand/foot, etc. 1 Endurance: prolonged physical activity with limited opportunity to rest MENTAL EFFORT: 2 Concentration/intensity: prolonged mental effort with limited opportunity for breaks 2 Memory, considering the amount and type of information 2 Complexity of decision making 2 Time pressure of decision making 2 Analytical thinking 1 Conceptual thinking 1 Ability to compute basic math calculations COMMUNICATION: 1 Fluency in English 0 Fluency in another language preferred. 2 Verbal communication 2 Written communication 1 Non-verbal communication SENSORY ABILITIES: 1 Ability to see 1 Ability to distinguish colors 1 Ability to hear 1 Ability to smell 1 Ability to taste 1 Sense of touch We can recommend jobs specifically for you! 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Executive Administrative Assistant High-Level Support - Fast-Paced - Multi-Executive Environment We're seeking a highly experienced Executive Administrative Assistant to serve as a trusted partner to company ownership in a growing, multi-location organization. This role is ideal for someone who thrives in a fast-paced environment, can juggle competing priorities with ease, and excels at supporting multiple senior leaders simultaneously. You'll be at the center of executive operations-anticipating needs, managing complex schedules, and ensuring leadership stays focused on what matters most. What You'll Do: Provide high-level administrative support to multiple owners/executives Manage complex calendars, scheduling, travel, and meeting logistics Anticipate executive needs and proactively manage shifting priorities Prepare agendas, presentations, reports, and executive communications Serve as a key liaison between executives, leadership teams, and external partners Track action items, deadlines, and follow-ups across multiple initiatives Handle sensitive business and personnel information with absolute discretion Support company-wide projects, leadership meetings, and special events What We're Looking For: 5+ years of experience supporting senior executives or ownership teams Proven ability to multitask, prioritize, and stay organized in a fast-moving environment Experience working with multiple executives and competing demands Exceptional attention to detail and follow-through Strong written and verbal communication skills High emotional intelligence, professionalism, and sound judgment Proficiency in Microsoft Office, Microsoft Teams, and other computer programs Bonus Experience (Nice to Have): Experience in a multi-unit, hospitality, or restaurant organization Background supporting executive teams in growth-oriented businesses Familiarity with coordinating events, meetings, or community initiatives What We Offer: Competitive compensation based on experience Comprehensive benefits package A people-first culture where your work directly supports leadership and growth

Job DescriptionDescription: AlffCo, a premier provider of comprehensive facility management solutions nationwide, is dedicated to delivering innovative, sustainable, and client-focused services. As we continue to grow, we are seeking a highly organized and proactive Administrative Assistant to provide essential support to the team and ensure seamless day-to-day operations. This role involves managing schedules, coordinating meetings, handling administrative tasks, and supporting internal departments to maintain efficiency. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to maintain confidentiality while fostering a collaborative and professional work environment. Essential Functions of the Role Administrative Support: Answer phone calls, respond to emails, and provide timely assistance to clients and vendor managers with questions. Perform data entry and administrative tasks across Accounting, Human Resources, and Operations departments. Draft, edit, and distribute correspondence, reports, and presentations. Scheduling and Coordination: Manage calendars, schedule meetings, and resolve scheduling conflicts efficiently. Coordinate shipping, mailings, meetings, and other internal and external correspondence. Operational Tasks: Manage and source office supplies, equipment, and inventory to support smooth office operations. Support department leaders with special projects as needed. Client and Vendor Interaction: Serve as a point of contact for clients and vendor managers, addressing questions and concerns promptly. Professionalism and Confidentiality: Handle sensitive information with discretion and professionalism. Represent the company's values through all communications and interactions. Additional Support: Assist in organizing internal meetings and events, including preparing materials and coordinating logistics. Perform other related duties as assigned to support team and organizational needs. Complete any other tasks or responsibilities as assigned by leadership. Other Responsibilities Perform additional duties as assigned. Adhering to AlffCo values and professionalism Weekends/nights may be required Requirements: Required Skills and Knowledge Communication and Interpersonal Skills: Strong verbal and written communication skills, with the ability to greet visitors, clients, vendors, and colleagues in a friendly and outgoing manner. Ability to proofread documents for accuracy and professionalism. Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, SharePoint) or similar software. Basic understanding of office equipment, including printers, scanners, and phone systems. Clerical and Organizational Skills: Basic understanding of clerical procedures and systems, such as recordkeeping and filing. Ability to type at least 50 words per minute (WPM) with accuracy. Strong organizational and prioritization skills, with the ability to manage multiple tasks efficiently. Problem-Solving and Independence: Ability to work independently with minimal supervision and identify, analyze, and solve problems proactively. Professionalism and Adaptability: Ability to adapt to changing priorities and deadlines while maintaining a high level of professionalism and confidentiality. Ability to work in an office setting; this is not a remote position. Time Commitment: Ability to work full-time, Monday through Friday, with office hours of 8:00 AM to 4:30 PM. Attention to Detail: Strong focus on accuracy and thoroughness in all tasks, including data entry and document preparation. Customer Service Orientation: Demonstrated ability to provide responsive and professional support to clients, vendors, and team members. Desired Qualifications High school diploma or equivalent required; an associate's degree in business administration, Office Management, or a related field is preferred. 2+ years of experience in an administrative support role, preferably in a professional office setting. Previous experience working with clients, vendors, or multiple departments is a plus. Experience using office equipment, including multi-line phone systems, printers, and scanners. Basic understanding of facility management, construction, or related industries is advantageous. Proven ability to manage multiple priorities while meeting deadlines. Strong problem-solving skills and a proactive approach to tasks and challenges. Strong customer service orientation with a collaborative and approachable demeanor. Demonstrated ability to adapt to evolving work environments and responsibilities. Computer Skills Extensive knowledge of database programs, proficient navigation of communication such as basic knowledge of Salesforce and proficient in Microsoft Office applications, Teams, and SharePoint. Why Join AlffCo? At AlffCo, we value leadership, innovation, and attention to detail. As part of our team, you'll have the opportunity to work with a company that cares about its clients and employees, while enjoying the freedom to grow professionally in a dynamic and supportive environment. EEO/AA/Vets/ADA

ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations. Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur. ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ****************** Job Description ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Omaha, NE and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Nebraska Field Office 111 South 18th Plaza Omaha, Nebraska, 68102. In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature. The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-5005 Revision 5 Omaha, NE. In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of Administrative Assistant (SCLS Equiv: 01020) must be in attendance. Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting. Administrative Assistant (SCLS Equiv: 01020) - Omaha, NE Duties Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office. Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office. Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person may also be responsible for management and input of the time cards for approximately 30-50 associates. The Omaha, NE Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures. The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization. May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director. Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed. Qualifications Minimum Qualifications: Three or more years in an administrative capacity, preferably with a Government Agency or Government Contract. SCLS Equivalent: 01020 - Administrative Assistant Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

CRCC is looking for an ABA Administrative Assistant. We are open to applicants for part-time or full-time working Monday through Friday between the hours of 7am-5:30pm. This person will work at both our NW Center (88th and Blondo) and our SW Center (138th and Q). Starting pay is $18-$20 an hour, based on experience. Our full-time staff benefits include robust holiday pay that includes pay for the work days from Christmas to New Years! Below are examples of the impact YOU can make! "CRCC has been nothing but a blessing to my son. He has grown and learned so much during his time with CRCC. ""Our stressful situations were all care related, having the daily health services have provided a place for our child to attend with nursing services.""Knowing my child is somewhere where they are safe, understood and able to grow has helped me be more productive during the day.""CRCC provides a safe, welcoming place for us to bring our daughter where everyone knows her name, appreciates her, and cares for her as if they were family." CRCC Mission and Values CRCC is a local non-profit organization dedicated to providing comprehensive services to children with special needs to help them reach their highest potential. CRCC values Quality Care for Children, Family Involvement, and Staff Excellence. CRCC's work environment is energetic and team-oriented. Administrative Responsibilities: Supports the daily operations of the ABA program under the guidance of the Director of ABA. Provides administrative assistance to the Director of ABA and team as needed. Schedules client sessions and updates associated systems promptly while communicating any changes immediately. Monitors cancellations. Respectfully communicates with client parents/caregivers/families. Performs scheduled session note audits with appropriate oversight. Records supervision hours. Sets up clients and staff in Rethink system. Performs general administrative tasks such as lamination, cleaning, auditing chore lists. Updates Famcare weekly. Monitors intake and wait lists. Builds relationships with diagnosticians. Provides monitoring services for clients while they wait for their session, as needed. Prepares and distributes reports as assigned. Maintains confidentiality with all information pertaining to children and families. Works positively with other CRCC departments. Adheres to daily work schedule. Benefits CRCC offers an Excellent Benefit Package for full-time employees. Health insurance Dental insurance Vision insurance CRCC-paid short & long term disability and life insurance PTO Holiday pay - Paid Holiday Pay for full-time employees between Christmas and New Years! 401k with match CRCC also offers excellent benefits for part-time employees. For Casual and Part-time employees'- who work 15-29 hours per week and Part-time 30 plus hours worked per week, who work at least 80 hours of consecutive employment in a calendar year, will accrue one hour per each 30 hours worked with an accrual cap of 56 hours. Holiday policy for paid holidays for part-time staff that average 15 to 35 hours a week, will be paid the average daily hours worked up to a maximum of 4 hours. CRCC employees' who work 30 or more hours per week are eligible for health, dental and vision benefits. Requirements Professional Attributes: Communicates clearly and positively with children, staff, and families. Adheres to work schedule and daily time schedule. Strives to maintain harmonious relationships and communication with all staff members. Keeps all information on children and their families confidential. Discusses concerns directly and openly with appropriate staff person. Serves as appropriate adult role model for children at the Center. Assumes assigned responsibilities without need of continuous supervision and carries them out within a reasonable time frame. Keeps work area clean and organized. Remains calm and poised during challenging situations. Demonstrates professionalism as an administrative assistant by wearing their CRCC name tag. Demonstrates pride in work and the business by practicing good grooming and wearing appropriate clothing. Minimum Qualifications: High school diploma or equivalent with at least one year experience in general office work, preferably in an ABA clinic. Must be able to type accurately at a speed of 55 wpm. Must be a sound speller and have a good working knowledge of English grammar. Must have proficient working knowledge of Microsoft Windows and Office programs including Word, Excel and Outlook. Must possess computer proficiency by being able to navigate through various Microsoft and web-based platforms with limited guidance. Knowledge of ABA services terminology highly preferred. Must have a pleasant phone manner. Ability to relate to children and adults. Willing to increase knowledge in field of endeavor. Ability to multi-task, maintain organization and meet deadlines independently. Ability to meet agency's conditions of employment regarding health status and clearance with the Nebraska Child Abuse/Neglect Central Registry, FBI fingerprinting, and Nebraska State Patrol. Salary Description $18-$20 per hour

Interstates is looking for an experienced Administrative Assistant to support key business leaders as a trusted partner. This role goes beyond task execution-you'll help think through priorities, processes, and decisions while keeping work moving efficiently and consistently. You'll collaborate closely with cross‑functional teams to coordinate priorities and ensure initiatives continue to move forward. If you enjoy juggling details, supporting multiple efforts at once, and bringing calm and clarity to a fast‑paced environment, this could be a great fit. This is a highly collaborative, in‑person role based in our Omaha office. What You'll Do Support Leaders & Teams * Manage leader calendars, schedules, and meeting coordination * Coordinate travel arrangements and expense reporting * Assist with day‑to‑day administrative and operational needs * Provide first‑pass support on reports, presentations, and business documents * Help organize information, improve clarity, and ensure materials are ready for use Keep Work Moving * Coordinate recurring meetings (weekly, quarterly, and planning sessions) * Prepare agendas, capture meeting notes, and track follow‑up actions * Help maintain accountability across teams and initiatives Systems & Documentation Support * Help track and update project opportunities * Maintain documentation and standards, ensuring consistent formatting, clear structure, accountability for follow‑through What We're Looking For * 3+ years of experience in an administrative, assistant, or coordinator role * Strong administrative experience supporting key leaders * Ability to think critically, ask good questions, and offer input * Highly organized with excellent follow‑through * Comfortable managing frequent calendar changes and shifting priorities * Clear communicator-written and verbal * Ability to multitask, prioritize work, and operate independently * Proficient with Microsoft tools (Outlook, Word, PowerPoint, Excel)

Description Administrative Assistant (Contract) Omaha, Nebraska We are seeking a skilled Administrative Assistant to join our team on a contract basis in Omaha, Nebraska. This role is ideal for a highly organized detail oriented with strong communication skills and experience in a tax or accounting environment (preferred). The Administrative Assistant will play a key role in supporting daily office operations-particularly during peak tax season-and helping ensure the office runs efficiently and professionally. Key Responsibilities Manage and organize daily administrative tasks to support smooth office operations Answer incoming calls professionally, providing information or routing inquiries appropriately Perform accurate data entry to maintain and update internal records Serve as the first point of contact for clients and visitors, providing a detail oriented and welcoming experience Assist with scheduling meetings, appointments, and managing calendars, especially during high‑volume busy season periods Prepare, proofread, and distribute correspondence, reports, and other essential documents Provide administrative support to tax professionals during peak workload periods, including document organization, client communication, and deadline tracking Collaborate with team members to ensure time‑sensitive projects and filings are completed efficiently Monitor office supply inventory and coordinate restocking as needed Support additional administrative functions as required to meet business needs Requirements Qualifications Prior experience in an administrative role, preferably within a tax, accounting, or detail oriented services setting Demonstrated ability to work effectively in a fast‑paced, deadline‑driven environment, particularly during tax season Strong organizational and time‑management skills with keen attention to detail detail oriented verbal and written communication skills Ability to handle confidential and sensitive information with discretion Proficiency in standard office software and data entry systems Ability to work both independently and collaboratively as part of a team Why This Role This contract position offers the opportunity to provide meaningful support during critical business periods, gain exposure to the dynamics of a tax-focused office, and make an immediate impact by helping the team navigate busy season demands successfully. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

ABOUT LOZIER Headquartered in Omaha, Nebraska, with facilities across the U.S., Lozier Corporation is the leading manufacturer of products used by retailers in stores and warehouses, with a vision to be operationally excellent in support of retail's present and future. Retailers have relied on our quality products and service for more than 65 years. The individual in this position will work in our manufacturing facility. BENEFITS AND SCHEDULE Company bonus potential. PTO (Paid Time Off) plus paid holidays. Competitive benefits package (Eligible for medical, dental, and vision benefits on the first day of employment). Onsite Health Clinic. 401(k) with employer match. Employee Assistance Program. Educational Assistance Program. Career Development Programs. Casual dress code of jeans. Monday thru Friday daytime schedule, onsite. There will be a flexible start time between 6:30 and 7:30am. POSITION SUMMARY: The Administrative Assistant role is responsible for providing support to several areas within a corporate office environment. This role will interact with all levels of a multi-site organization and is responsible for confidential, time sensitive clerical material in support of assigned department business objectives. ESSENTIAL JOB FUNCTIONS Champion Lozier's Mission, Vision, and Core Values by demonstrating the behaviors that contribute to Lozier's success. Prepare and review assigned memos, forms, letters, tables, minutes, reports, and agendas. May distribute and administer assigned corporate communications (e.g. condolences, retirement cards, fliers, etc.). Timely and accurately maintain assigned subscriptions, memberships, assigned files, etc. Process and distribute incoming and outgoing mail (including certified mailings). Research and compile information for departmental reports. Scan and review documents for errors and/or missing files. Responsible for maintaining petty cash fund and department supplies for assigned area(s). Coordinate meeting and events arrangements; including, but not limited to catering, reservations, notifications, setup and cleanup and travel arrangements. Review and update as needed the standard operating procedures for deadline sensitive items. Answer/transfer incoming calls for assigned department. May provide back-up to local receptionist(s), which may involve a company phone switchboard or assisting in-person visitors (vendors, guests, applicants). Provide assistance and support for other areas as necessary. Demonstrate regular attendance and timeliness in reporting to work, meetings, and completing assignments. Ability to work and interact well with others. OTHER JOB FUNCTIONS Perform special projects as assigned. JOB QUALIFICATIONS Education: High School Diploma, or equivalent is required. Associate degree is preferred. Experience: Minimum of 2 years in a clerical, bookkeeping, administrative, or other related experience is required. Required Skills: Demonstrated ability to maintain high level of confidentiality. Intermediate Microsoft Office suite. Intermediate communication skills including written and oral. Intermediate organizational skills. Intermediate time management skills. SPECIAL DEMANDS None at this time. The above is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as assigned by their supervisor. Lozier reserves the right to modify, interpret, or apply this job description in any way desired and the essential job functions may be modified to reasonably accommodate qualified individuals with a disability. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Successful completion of pre-hire drug screen and post offer background screen is required to obtain employment. Continued employment remains on an “at-will” basis.

We are hiring an Administrative Assistant III to assist with performing clerical, administrative, and general office duties of a responsible and confidential nature for the Dean's Office in the Heider College of Business. In this role, you will provide support for the associate deans, as well as redundant and additional support for the dean. This position coordinates meetings, travel, and conferences, assists in receiving in-person and telephone inquiries, and communicates with individuals across departments and colleges. This position also prepares reports, correspondence, presentations, and operates a personal computer and appropriate software (e.g., Microsoft Office suite). This role is responsible for creating and maintaining databases for accreditation reporting and extracting data from University databases for research and reporting purposes. This position will be responsible for resolving most questions and problems independently and referring more complex issues to higher levels. Provides direct support for associate deans (e.g., calendar, email, travel, expense documentation, etc.), including administrative support for their responsibilities Maintains paper and electronic files for various purposes, such as faculty and personnel documents; course outlines and syllabi; course catalog; College policies; minutes and documents from College faculty, committee, and task force meetings Executes contracting process for FT and PT faculty and payment request process for overloads, stipends, and special pay Builds and maintains various databases in Excel used for accreditation and other reporting; extracts information and reports from University databases, such as Banner and Provost DMS Greets and directs walk-in traffic; answers phones; manages email correspondence; distributes mail Supports College process for rank and tenure applications, including support for the candidates, rank and tenure committee, and dean Collaborates with other administrative support personnel to manage classroom spaces, common spaces, and office/classroom supplies Supports various meetings through scheduling, agenda preparation, note taking, transcription of minutes, and catering Schedules course evaluations using Campus Labs Manages documentation for Dean's Office staff expenses (e.g., P-cards, CU Buy Plus) Provides redundant support for dean, department chairs, Undergraduate Advising Office, and special events Other duties as needed Qualifications: Associate's degree required. Bachelor's degree is preferred. 6 years' administrative experience required. Knowledge, Skills, and Abilities: Knowledge of Microsoft Office products, Word, Excel, PowerPoint. Ability to multi-task and to organize complex tasks and projects. Customer service focus and ability to resolve conflict and deal with demanding clients. Ability to think independently and analyze problems and reach solutions. Ability to work independently and anticipate required work and self-initiate projects that have periodic or cyclical deadlines. AAP/EEO Statement Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination. Disclosure Statement This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.

Reference Number: 4072 Department: Human Resources is $21.00-$24.00. If you wish to solicit an employee referral for this position, please ensure the employee submits the referral prior to submitting your application. Description Are you a creative problem solver with strong analytical skills? Union Pacific Railroad is looking for high-energy, hard-working individuals who value teamwork and are dedicated to making a difference in the transportation industry. We love thinking smart, innovating and moving fast to solve problems. Experience a year-round internship in our Human Resources department and help us revolutionize the way we build America. As an intern, you will build knowledge and experience in our core business groups and their vision, business objectives, processes, systems, and services. You will have extensive contact with peers and interaction with senior leaders. There will also be an opportunity to put leadership, technical skills, and business knowledge to immediate use through high value project assignments. The Human Resources department is seeking students of junior status or below who are interested in working year round. Work full-time during our summer internship period (mid-May to about the first week in August), then work a part-time schedule while in school. Work schedules and hours will be flexibly designed to accommodate class schedules; however, availability to work 15-25 hours per week in person at UP Center in Omaha, Nebraska and virtually when needed, is required. This Internship opportunity is on our Benefits team. You will be assigned projects equivalent to those of any Human Resources analyst and will be given the opportunity to manage a project from start to finish. The estimated wage for this position is between $21-$24 per hour. Final rate of pay will be based on several factors including year of study, qualifications, experience, and internal equity. Accountabilities * Oversee daily administration for craft professional benefits * Understand plan design, system functions and eligibility rules for benefits * Research and respond to daily employee inquiries * Perform monthly audits * Act as a liaison between vendors, departments and employees * Communicate with the Railroad Retirement Board to determine employment/retirement status * Research and respond to multiple benefit carrier inquiries via email * Collaborate with other departments to determine employment status * Continuous improvement to enhance service and productivity * Build/update standard work as work processes evolve * Support cross-functional projects and/or strategic initiatives * Perform other duties as assigned Qualifications - Required * College credits equivalent to one year toward an undergraduate degree * Proficient verbal and written communication skills * Basic organization, prioritization and time/project management skills Qualifications - Preferred * College credits equivalent to one year toward an undergraduate degree * Proficient verbal and written communication skills * Basic organization, prioritization and time/project management skills Physical and Mental Job Requirements * This position requires extended periods of sitting and extended hours in front of computer screens Work Conditions * Authorized to work in the United States without sponsorship * 18 years of age or older * Standard office work environment What we offer: * Housing qualified candidates * A strengths-based, engagement-focused, and performance-oriented culture * A flexible and hybrid work environment that allows you to work on-site and from home (as the job allows) * On-site cafeteria (with employee discount), fitness center (free to employees), federal credit union, all in Union Pacific Center headquarters building in Omaha, Nebraska * Competitive compensation * Engaging activities with other interns and educational visits to Union Pacific facilities

Part-Time Administrative Assistant Hillcrest Health & Rehab (HHR) Location: Bellevue, NESchedule: Part-Time About the Role Hillcrest Health & Rehab is seeking a Part-Time Administrative Assistant to support day-to-day operations and help keep things running smoothly for our team and residents. This role is ideal for someone who enjoys organization, helping others, and being a steady presence in a fast-paced healthcare environment. What You'll Do Provide administrative and clerical support to leadership and team members Answer phones, greet visitors, and assist with general office needs Support scheduling, data entry, filing, and document management Assist with onboarding paperwork, forms, and basic HR-related tasks Communicate professionally with team members, residents, and families Help maintain an organized, welcoming office environment What We're Looking For Strong organizational and communication skills Comfortable with basic computer systems (email, Word, Excel, EMR exposure a plus) Detail-oriented, dependable, and able to manage multiple priorities Professional, friendly, and team-oriented attitude CNA license Social services, healthcare, or long-term care background Experience working in a skilled nursing or healthcare setting Why Hillcrest Supportive, mission-driven organization Flexible part-time schedule Opportunity to work in a meaningful healthcare environment Team culture that values compassion, respect, and collaboration