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  • Payroll-HR Support Associate

    Parc Place Medical Resort 3.8company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Come work with us and enjoy the benefits of a rewarding career as we provide exceptional care to our residents! We are seeking applicants who enjoy a team environment and family atmosphere, where regardless of position, we work together to be the difference makers and a guiding light in our profession. We offer comprehensive benefits, PayActiv, 401k, attendance bonus and education assistance. If you are a caring and compassionate professional with a drive for excellence, we want you!Purpose of Your Job Position: Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources. DUTIES AND RESPONSIBILITIES Payroll Functions Correct missed punches daily in timekeeping system, with appropriate documentation and approvals. Submit hours and payroll changes per current payroll processing schedule prior to pay day. Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule. Respond to employee inquiries regarding payroll in a timely manner. Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Act as liaison between employee and support staff. Ensure monthly Quality of Care Report completed. HR Administrative Support Functions Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same. Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance. Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions. Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed. Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations. Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines. Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner. Assists in the completion of responses to unemployment claims and provides backup documents as required. Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices. Assists with preparation of annual affirmative action plan, if applicable. Completes personnel-related reports for management as requested. Office Administration Functions Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required. Files all documents as required. Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff. Attends in-service training classes, daily stand-up meetings, and other meetings as required Provide supporting documents for audits. Personnel Functions Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned. Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen. Maintain confidentiality of all pertinent employee information. Report known or suspected incidents of fraud to the Administrator. Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines. Staff Development Provide each newly hired personnel with orientation schedule. Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation. Attend in-service training programs as scheduled. Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel. Expectations: Adhere to all policies, procedures and practices Demonstrate flexible and efficient time management and ability to prioritize workload Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility. Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships Report to work at the scheduled time and is seldom absent from work Ability to multitask in fast paced environment Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments. Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook Ability to sit for long periods of time Attention to detail Strong organizational, written, verbal and interpersonal skills Typing (at least 50 wpm)/Computer skills/Calculator skills
    $30k-43k yearly est. 60d+ ago
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  • Human Resources Student Assistant

    Oklahoma City Community College 3.7company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Classification Title Student Employment Program (FWSP/STEP) Working Title Human Resources Student Assistant Datatel Position ID HURE8FEDWOST0A / HURE9STEPROG0A Annual Hours As needed or assigned not to exceed 25 hours per week Placement Range $10.00 Position Type Student Employee Job Category Student General Description The Human Resources Student Assistant will assist with various duties in Human Resources. Duties include assisting customers with HR service needs, answering phones, onboarding paperwork, scanning and filing personnel records, and assisting HR staff as requested. Reports To Vice President for Human Resources What position(s) reports to this position? None Minimum Education/Experience Current OCCC student enrolled in a minimum of 6 hours for the fall and spring semesters or enrolled in a minimum of 3 hours for the summer semester. OR Current OCCC student with a federal work study award. Required Knowledge, Skills & Abilities Ability to work in organized manner. Ability to maintain confidentiality of records and information. Positive communication skills. Demonstrated ability to work as a team member and interact with customers in a positive manner. Experience using Microsoft Office Suite (Word, Excel, PowerPoint, etc.) or similar software programs. Accurate spelling and filing skills. High attention to detail. Physical Demands/Working Conditions 1. GENERAL PHYSICAL REQUIREMENTS: Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull or otherwise move objects. 2. PHYSICAL ACTIVITIES: This position requires the person to frequently move about the Human Resources office and occasionally move about the OCCC main campus to perform the essential functions of the position. This position requires the person to frequently communicate with and listen to visitors, administration, faculty, staff, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position. This position requires the person to operate equipment that frequently involves repetitive motions of hands and wrists. This position requires the person to frequently position self to work on equipment, to assist customers, and to perform the essential functions of the position. 3. VISUAL ACUITY: This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. 4. WORKING CONDITIONS This position performs the essential functions in an indoor office setting. Preferred Qualifications None Required Training Work Hours As needed or assigned not to exceed 25 hours per week, anytime between 8:00 am and 5:00 pm, Monday - Friday. Department Human Resources Admin Job Open Date 08/06/2024 Job Close Date Open Until Filled No HR Contact Jordan Mannell Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required document: cover letter Applicants who do not attach the required document will not be considered for the position. For application assistance or questions, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM Posting Number Student, Work Study, Temporary_0402846 Job Duties Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Maintain filing in up-to-date order as directed, and in accordance with Human Resources filing procedures. Prepare documents and files for electronic imaging. Scan documents and files into the HR electronic imaging system and proof accuracy of work. Make copies, sort and prepare materials for distribution as needed. Serve as back up receptionist as needed. Answer telephone and refer calls to appropriate individuals. Greet, screen, and announce visitors. Deliver information/materials to departments as needed. Assist with completing onboarding paperwork for new employees. Assist with special projects as requested. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.
    $28k-32k yearly est. 60d+ ago
  • SAAS, Cloud based HR and Payroll, Outside Sales, Oklahoma

    Planet Green Search

    Human resources administrative assistant job in Oklahoma City, OK

    SAAS, Cloud based HR and Payroll, Outside Sales Client: Our client is a leader in Software-as-a-Service (SaaS) HR and Payroll Processing Services. They are able to help companies free themselves from the constraints of traditional software by providing them on-demand access to their payroll and HR data. In addition to payroll processing, our payroll product includes a robust suite of HR management tools, all in the same single application. They help employers streamline their payroll and HR processes with the latest technology. They were the first to offer payroll services over the Internet and for over a decade, our Software-as-a-Service (SaaS) solution has helped to free companies from the constraints of traditional software. In addition to payroll processing we now offer time and attendance, HRIS, benefit administration, background checks, and COBRA compliance all in one online application. Publicly Traded. Hot points: · New-age technology, coupled with a commitment to 1950 s customer service is the driving force behind their competitive advantage. · client-driven development of their proprietary software makes it user friendly, while providing unmatched flexibility and scalability. · offers extensive training and all the tools a new sales representative needs to achieve success. · the nation's most popular Internet payroll and Human Resource service provider. · Publicly traded Position: Outside Sales, regional territory Compensation: $100,000 Base Uncapped compensation is based on performance Base salaries increase as your lifetime sales increase Their Compensation Plan allows top performers to earn $150K+ within the first 12 months and well beyond that as they progress in their career Exceptional Benefits · Enjoy $1 employee health insurance premiums, matching 401(k), dental, vision, life insurance, etc. Outstanding Training and Management Support · Keep on top of your game with in-depth new hire training, weekly team trainings and Advanced Sales Training. · Health Care, Dental Care · Life and Voluntary Life Insurance · Long Term and Short Term Disability Insurance · Retirement Plan with Matching · Section 125 Plan with Flexible Spending Account Non-Financial Incentives · Be rewarded for your efforts with opportunities to win a new car, cash and trips to luxurious vacation destinations. SAAS, Cloud based HR and Payroll, Outside Sales
    $31k-44k yearly est. 60d+ ago
  • Human Resources Assistant

    Domino's Franchise

    Human resources administrative assistant job in Del City, OK

    Core Values Treat everyone with Integrity and Respect Quality is everything Guarantee that every guest is WOW'd because of ME Choose your attitude Have fun! Job Description Communicate with all levels with professionalism, utilize computer and office equipment to process employee onboarding, maintain new hire files, run background checks/rechecks, track expiring documents (DL, Auto Insurance, MVRs), update document tracking systems, interface with Operations team, Managers and Office teams, prepare materials for monthly group meetings, training sessions, and annual events. Ensure smooth communication and prompt resolution to all requests and questions. Qualifications High school diploma or GED required Excellent communication skills (written, verbal, and interpersonal) Proficiency in Microsoft Office suite (Word, Excel, Teams, Outlook) Strong organizational skills and attention to detail Ability to work effectively in a fast-paced environment Additional Information All your information will be kept confidential according to EEO guidelines.
    $27k-35k yearly est. 12d ago
  • HR Talent Program Intern - Summer 2026

    GE Healthcare 4.8company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Join GE HealthCare as the HR Talent Program Intern and play a pivotal role in shaping the future of our recruitment and hiring processes. In this role, you'll help build talent pipelines and support our national Service Apprentice Program. You'll work closely with leaders on tasks like reviewing resumes, scheduling interviews, and keeping data organized. You'll also assist with sending exit surveys and updating trackers to monitor current apprentices and those exiting the program. Beyond day-to-day tasks, you'll have the chance to work on projects such as creating an external partnership tracker or developing training sessions for apprentices to support their ongoing skill development. **Job Description** **Responsibilities** + Assist with recruiting and hiring activities, including posting jobs in Workday, reviewing resumes, scheduling interviews, and monitoring pre-employment steps. + Keep internal trackers up to date to ensure accurate data for workforce planning and program management. + Support coordination of training sessions, monthly calls, and other program events. + Assist with sending exit surveys and collecting feedback to improve programs. + Help maintain external partnership information and support outreach to schools for local talent pipelines. + Collaborate with leaders on program initiatives. + Contribute to projects such as creating a partnership tracker or developing training sessions for apprentices. **Required Qualifications** + Currently enrolled in an Associate or Bachelor's degree program. + Strong written and verbal communication skills. + Good organizational skills and ability to manage multiple tasks. + Proficiency in Microsoft Word and PowerPoint; basic Excel skills for charts and data tables. + Comfortable using internet tools and web applications for research and communication. **Desired Characteristics** + Previous experience in Human Resources: recruitment, learning & development, or program management. + Detail-oriented with a process-focused mindset. + Familiarity with Workday or other HR systems. + Familiarity with Smartsheet. For U.S. based positions only, the pay range for this position is $15 - $20 an hour. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance-based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement. We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. **Additional Information** GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. **Relocation Assistance Provided:** No
    $15-20 hourly 5d ago
  • CCFI - FWS HR Assistant (SPRING)

    Ou Health 4.6company rating

    Human resources administrative assistant job in Norman, OK

    CCFI - FWS HR Assistant (SPRING) - Job Number: 252733 Organization: Financial Aid ServicesJob Location: United States-Oklahoma-NormanSchedule: Part-time Work Schedule: Monday - Friday 8am - 5pm (flexible around student's class schedule). Position is available January 2026 through June 2026.Work Type: OnsiteSalary Range: Targeted salary: $12.00 per hour, based on experience Benefits Provided: No Required Attachments: Resume, Cover Letter, Class Schedule --- This is a Federal Work Study Only position at Center for Children & Families (CCFI) in Norman, OK.General Information: The HR Intern provides a wide array of support to the Administrative Director including but not limited to updating employee records, filing HR documents accordingly, and other support functions to be determined by agency needs. HR Intern Duties may include, but are not limited to: Updating employee databases by inputting new employee contact information, employment details and requirements Initiate and tracking of background checks for employment and volunteer candidates, as well as current volunteers and employees Posting, updating and removing job announcements from job boards and other platforms Maintain HR and Financial files Follow-up with employees, supervisors, and directors to verify and update employee information as needed Assign trainings to employees and volunteers as needed Create new employee orientation binders Provide as needed coverage to the front office, including answering calls, bundling diapers, and greeting visitors Maintain a time sheet to track time and activities to meet funding source and general management requirements Represent CCFI at community events as directed Other duties as requested Required Attachments (No Self-Identifying Photos):ResumeCover LetterClass Schedule Job Requirements--- Required Education: Must be currently enrolled in the Spring semester as a student at the University of Oklahoma. Hiring contingent upon verification of current student status.Must attach Spring 2026 ONE class schedule Must have received and accepted a work study award for the Spring 2026 semester Minimum Qualifications:Commit to a regular schedule. Minimum of three days per week Interest in the Human Resources Management field Human Resources experience preferred Experience working in an office environment preferred Strong problem-solving and effective communication skills Detail-oriented and excellent organizational skills Required Knowledge, Skills and Abilities:Ability to communicate effectively with others orally and in writing Ability to maintain effective working relationships with staff and volunteers Ability to operate a multi-line phone, personal computer using e-mail, word processing, and other applications related to assigned duties Ability to work with indirect supervision Ability to process and make decisions independently Ability to respond appropriately to emergencies or urgent issues as they arise Ability to be flexible and adapt to organizational change Ability to collaborate and work as part of a team Ability to maintain a positive attitude under stress Ability to use initiative in completing tasks Ability to use judgment and report issues and proposed solutions to supervisor in a timely manner Ability to perform duties accurately and in a timely manner Ability to manage multiple tasks simultaneously Thorough knowledge of all job-related policies and procedures Possession of a valid driver's license and insurance coverage as required by law Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit *************************************************** You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: NoSpecial Indications: None Job Posting: Dec 10, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
    $12 hourly Auto-Apply 19h ago
  • Administrative Assistant

    Oklahoma State University 3.9company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Hamm Institute for American Energy | Oklahoma State University Work Schedule Normal working hours are M-F, 8:00am - 5:00pm. Work outside normal hours is sometimes required due to special projects and deadlines. Appointment Length Regular Continuous/Until Further Notice Hiring Range $14.00 - $20.00 per hour Special Instructions to Applicants Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references. Applications must be submitted electronically and will be accepted until a successful candidate is selected. About this Position Provides high-level administrative support to the Director, Assistant Director, and the Institute as a whole. Responsibilities include managing calendars, communications, and workflows to ensure efficient operations. Serves as a point of contact for internal and external stakeholders, requiring strong organizational, communication, and problem-solving skills. Duties include preparing agendas, presentations, reports, and correspondence; coordinating meetings and events; overseeing office operations; and assisting with special projects and initiatives as assigned. Major Job Responsibilities (detailed essential functions of the position): Calendar and Schedule Management: Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements Communication Management: Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders. Meeting and Event Planning: Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation. Document Preparation and Management: Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records. Problem-Solving and Decision-Making: Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute. Confidentiality and Discretion: Handling sensitive information with discretion and maintaining confidentiality. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication) Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies Ability to adapt to changing priorities with flexibility and professionalism Strong initiative in supporting organizational productivity and effectiveness Preferred Qualifications Bachelor's 10 years relevant, professional experience. Skills, Proficiencies, and/or Knowledge: The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines.
    $14-20 hourly 60d+ ago
  • Human Resources Assistant

    Domino's Pizza 4.3company rating

    Human resources administrative assistant job in Del City, OK

    Core Values * Treat everyone with Integrity and Respect * Quality is everything * Guarantee that every guest is WOW'd because of ME * Choose your attitude * Have fun! Job Description Communicate with all levels with professionalism, utilize computer and office equipment to process employee onboarding, maintain new hire files, run background checks/rechecks, track expiring documents (DL, Auto Insurance, MVRs), update document tracking systems, interface with Operations team, Managers and Office teams, prepare materials for monthly group meetings, training sessions, and annual events. Ensure smooth communication and prompt resolution to all requests and questions. Qualifications * High school diploma or GED required * Excellent communication skills (written, verbal, and interpersonal) * Proficiency in Microsoft Office suite (Word, Excel, Teams, Outlook) * Strong organizational skills and attention to detail * Ability to work effectively in a fast-paced environment Additional Information All your information will be kept confidential according to EEO guidelines.
    $21k-29k yearly est. 15d ago
  • Administrative Assistant I -1307

    Langston University 3.8company rating

    Human resources administrative assistant job in Langston, OK

    * 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $27,000 - $30,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum. Essential Duties and Responsibilities: * This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community. * Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). * Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors. * Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference. * Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). * Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. * Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. * Responsible for collecting, opening, sorting, and distributing incoming mail. * Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred. * Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. * Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. * Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position. * Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs * Attend routine and emergent office meetings and take notes for future dissemination. * Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs. Required Qualifications * High School/GED (degree must be conferred on or before agreed upon start date) * Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education. * Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff. * Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine. * Skills, Proficiencies, and/or Knowledge: * Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule) * Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team. * Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability. * Valid Driver's License Preferred Qualifications * Associate's Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist - 1795 Langston OFFICE OF PRESIDENT (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Payroll Systems Analyst - 001730 Langston VP FISCAL & ADMINISTRATIVE AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d118abfbb5a58a24641953d1723c493&postfix=2_0">
    $27k-30k yearly Easy Apply 60d+ ago
  • Administrative Assistant

    Hartwig Staffing 4.2company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!
    $20-23 hourly 60d+ ago
  • Administrative Assistant

    Reagan Smith, Inc. 3.0company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Job Type: Full-Time Reagan Smith, Inc. is seeking an administrative assistant to join our team in Oklahoma City, Oklahoma. This role provides essential administrative, data-entry and document support to the Land Department as well as direct engagement with landowners, clients, and government agencies across the state of Oklahoma. Entry level position with training available for internal advancement. Qualifications Bachelor's degree in a relevant field At least 2 years of customer service experience Proficiency with Microsoft Excel, Word and Adobe Ability to proofread a variety of documents for clarity, consistency and accuracy Preferred 2-4 years experience in a professional setting Job specific training provided Job duties and responsibilities Assist with mailing, filing and copying as needed Hand deliver documents to appropriate federal offices Maintain and track correspondence and legal documents into databases and file systems to ensure proper record-keeping Speak to mineral owners and answer all questions they have regarding paperwork they received Review and verify documents to confirm title information, legal descriptions and proper execution. Input land ownership information into Excel spreadsheets accurately based on client-provided title opinions and federal ownership reports Research various information using multiple public databases and other online resources Competencies Strong written and verbal communication skills Strong research skills across multiple online resources Strong working knowledge of Microsoft Office and Adobe Attention to detail when drafting and reviewing documentation Ability to multitask and work efficiently in a fast-paced environment Willingness to learn and collaborate Ability to think critically and solve problems Benefits Health Insurance, with Vision and Dental offered 3% match on 401K (financial advisor free of charge) $30,000 Life Insurance Policy Reagan Smith, Inc. clothing provided 2 weeks Paid Time Off 17 paid holiday days
    $29k-39k yearly est. 41d ago
  • Administrative Assistant

    Carriage Services 4.0company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Administrative Assistant (Cemetery Services) At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $17 - $18 per hour Job Type: Full-Time Location: Resthaven Funeral Home & Memory Gardens located in Oklahoma City, OK. Qualifications High School Diploma or equivalent. 2+ years of administrative or accounting experience. High degree of overall computer proficiency. High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. Proficiency with multi-line phone systems and general office equipment; and Working knowledge of basic accounting principles Job Duties Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Schedules appointments for the business. Composes and types of correspondence as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Inputs data into CFSS system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate; and Other duties as assigned. Benefits: 401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Paid time off Vision insurance
    $17-18 hourly 60d ago
  • Administrative Assistant

    Ameriprise Financial 4.5company rating

    Human resources administrative assistant job in Oklahoma City, OK

    For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.
    $28k-36k yearly est. 21h ago
  • Administrative Assistant

    A1 Professional Talent Services

    Human resources administrative assistant job in Oklahoma City, OK

    ADMINISTRATIVE ASSISTANCE - $16+/hr Hours: 8:00a - 4:30p ( Monday - Friday ) Some of the responsibilities and skills of this job are (not limited to): Take orders, enter multiple orders hourly, determine any changes that must be made. Greet customers warmly and ascertain problem or reason for calling or visiting.(point of contact) Advise on order information. Use telephones and email to reach out to customers and verify order information. Cancel or change orders. Listen and respond to customers needs and concerns via phone, email, mail, or in person. Take payment information and other pertinent information such as addresses and phone numbers. Place or cancel orders to venders. Provide information about products offered by CGD. Handle product complaints. Answer questions about warranties or terms of sale. Schedule deliveries. Act as the company gatekeeper. Suggest solutions with a product malfunction. Work with CGD staff to ensure proper customer service is being delivered. Review or make changes to customer account details. Create, manage and organize files. Effective, warm and professional verbal and non-verbal communication. Highly organized. QuickBooks Knowledge Desktop required! Typing including 10 key Punctuality and reliable source of transpiration Filing Ability to ask relative questions. Ability to be attentive. Knowledge of different industry products. Knowledge of where services and products are available from. Problem-solving and decision-making skills. Work Remotely No Job Type: Full-time Pay: $16.00 - $19.00 per hour Data Entry: 1 year (Preferred) Work Location: In person
    $16-19 hourly 60d+ ago
  • Admin Asst III

    Warren Cat 4.3company rating

    Human resources administrative assistant job in Oklahoma City, OK

    TEAM UP WITH US! The Administrative Assistant III is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO: * Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer. * Compose and type routine correspondence. * Answer and screen manager's telephone calls; arrange conference calls. * Coordinate manager's schedule and make appointments. * Greet scheduled visitors and directs to appropriate area or person. * Arrange and coordinate travel schedules and reservations. * Conduct research; compile and type statistical reports. * Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings. * Make copies of correspondence or other printed materials. * Prepare outgoing mail and correspondence, including e-mail and faxes. * Order and maintain supplies; arrange for equipment maintenance. WHAT YOU'LL NEED: * High school diploma or general education degree (GED); or three to five years of related experience and/or training; or an equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Knowledge of MS Office Suite software * Sense of diplomacy, self-control, and discretion in dealing with sensitive, emotional, and/or confidential matters. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA
    $22k-30k yearly est. Auto-Apply 5d ago
  • Administrative Assistant

    Zantech

    Human resources administrative assistant job in Oklahoma City, OK

    Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Administrative Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Oklahoma City, Oklahoma The Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Administrative assistant will perform a combination of various clerical and administrative duties requiring overall knowledge of Federal Protection Services (FPS) systems and procedures. Responsibilities include, but will not be limited to: Perform Administrative duties including filing, taking phone calls, scheduling appointments, and processing travel requests. Provide administrative support to executive staff with office management responsibilities. May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone, and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or requests Capable of providing executive level, and/or general administrative support in all facets of administration. Works as a member of team and assists with solving complex problems. Managing and organizing resources needed to meet the objectives of each task efficiently and effectively, as well as explore new approaches as applicable within the performance of assigned tasks. Schedule, integrate, update, and /or edit executive calendars Aid in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance. Required Experience or Knowledge of the following technologies/functions: 5 years of experience in Administrative Assistance Ability to communicate effectively, both orally and in writing. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Expertise utilizing the Microsoft Office. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!
    $24k-33k yearly est. Auto-Apply 10d ago
  • Administrative Assistant I (Part-Time)

    Oklahoma Medical Research Foundation 4.1company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Overview and Responsibilities The Aging & Metabolism Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking an organized and dependable part-time Administrative Assistant to support multiple Principal Investigators (PIs) and research program needs. This position is essential to the smooth operation of the program and contributes to advancing scientific research. Responsibilities include, but are not limited to: ADMINISTRATIVE & OFFICE SUPPORT Providing administrative support for Principal Investigators (PIs) and assisting with additional operational needs as requested by PIs and other administrative staff. Procuring and managing office supplies to support day-to-day operations. Coordinating incoming and outgoing shipments, including FedEx and internal mail services. Coordinating regular mail pick-up and distribution. Updating and maintaining informational flyers and bulletin boards. EVENT & SEMINAR SUPPORT Assisting with planning and logistics for retreats, special events, and holiday celebrations. Managing weekly seminar logistics, including room setup, refreshment preparation, and post-event clean-up. Purchasing and organizing refreshments for seminars and meetings. Providing event planning and on-site support as needed. OPERATIONS & FINANCIAL SUPPORT Processing and tracking reimbursement requests in accordance with institutional policies. Performing P-Card reconciliation and maintaining accurate financial records. Stocking and maintaining breakrooms to ensure a welcoming and functional environment. Troubleshooting and coordinating resolution of facility and equipment issues, including IT, phone systems, copiers, housekeeping, and biomedical service. Minimum Qualifications High School Diploma (or GED). Proficiency in using office technology and software, including computers and Microsoft Office. Strong oral and written communication skills. Highly organized, detail-oriented, and able to meet deadlines. Comfortable handling multiple tasks efficiently while producing high-quality work. Ability to work independently and collaboratively with other administrative staff, departmental teams, and the foundation. Skilled at interacting effectively with a diverse group of people, personalities, and cultures. Demonstrates strong initiative, responsibility, and adaptability. Preferred Qualifications Previous office, clerical, and/or administrative support-related experience. Demonstrated experience managing projects, including coordinating timelines, tracking progress, and collaborating with multiple stakeholders. Background in accounting or financial administration. Work Hours Approximately 20-25 hours per week, with hours scheduled between 8:30AM and 5:00PM, Monday through Friday. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation s leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF is an Equal Opportunity Employer.
    $22k-30k yearly est. 4d ago
  • Administrative Assistant

    International Health and Medical Services 4.2company rating

    Human resources administrative assistant job in Oklahoma City, OK

    International Health and Medical Services delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services, Inc., headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: Job Description This position is contingent upon award International Health and Medical Services is looking for an experienced Administrative Assistant to support the efficient operation of healthcare services by managing administrative tasks, coordinating appointments, and ensuring effective communication between healthcare staff. This position is vital for maintaining organized records, facilitating access to medical care, and supporting the overall healthcare delivery process within the facility. Provides administrative support directly for the Health Services Administrator (HSA) and Assistant Health Services Administrator(s) (AHSA) in support of the mission. Maintain strict confidentiality of all records, including medical and personnel records, Personally Identifiable Information (PII), personnel issues and other sensitive office matters. Types a variety of materials in the form of memoranda, meeting minutes, letters, briefing materials and reports. Establishes and maintains office files, databases and creates electronic spreadsheets which may include the management of timesheets, leave requests, contract documents, and invoices. Reviews files to meet current needs and periodically reviews materials for disposition. Maintains confidentiality of all records, including; medical and personnel records, Personally Identifiable Information (PII), personnel issues and other sensitive office matters. Keeps all file systems containing PII secured per policy. Arranges for meetings, including making reservations for conference rooms and notifying participants. Attends meetings and prepares reports of the proceedings. Receives and screens visitors and telephone calls to the medical facility, referring callers to the Health Services Administrator or other clinic staff as appropriate. Independently accomplishes tasks and questions within their scope and seeks guidance when appropriate. Maintains HSA/AHSA calendar and schedules appointments and meetings as directed. Reminds HSA/AHSA of appointments and provided briefs on the matters to be considered before the scheduled meetings. Reschedules appointments when it becomes apparent that the HSA or AHSA will not be able to meet previous engagements. Receives and screens all incoming correspondence and directives to keep aware of the activities of the office. Determines those that can be acted upon personally and takes necessary action. Uses initiative to obtain clarification or instructions from originating offices. Controls incoming and outgoing correspondence and action documents, following up to ensure that deadlines are met for responses. Receives and processes requests for information in accordance with the Fair Information Practice Principles and Privacy Act. Performs record keeping functions in accordance with program policies and position. Maintains functional proficiency and ease of use utilizing electronic health records as required by, and appropriate to, position. Performs the duties of Medical Records Technician as time allows when primary role is complete Completes all initial, annual and ad hoc training as required/assigned. Serves as a team member for analyzing established protocol practices and identifying areas for improvement. Maintains patient confidentiality, and confidentiality of medical records, in compliance with the Privacy Act and HIPAA regulations in all work activities. Adheres to and participates in: IHSC's Safety, Prevention, Infection and Control, Quality Improvement, Patient Education and other programs and collateral duties as appropriate to position. Attends and participates in general/medical staff meetings. Adheres to and maintains awareness of; IHSC Policies, Procedures, Directives, Operational Memoranda and accreditation standards as prescribed. Complete required organizational compliance education, including assigned requirements that are client-specified, for Joint Commission Healthcare Staffing Services certification or other regulatory bodies. This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above. Qualifications Basic Requirements/Certifications: Minimum of one-year experience preferably in a healthcare setting as an Administrative Assistant, where the processing of electronic medical health records and scheduling of medical appointments, such as radiology procedures, specialty consults, follow-up appointments, and surgical procedures was part of the daily responsibilities. Minimum of one year of direct experience with, and high level of proficiency in Microsoft Office programs, specifically Microsoft Word , Excel, Outlook and SharePoint. Verbal and written proficiency in Spanish (preferred, not required). Experience in a detention/correctional or residential healthcare setting (preferred, not required). Trained in Basic First Aid. Basic Life Support (BLS) required. AHA certification at least within first year. Employees shall have at least one year of general experience that demonstrates the following: The ability to greet and deal tactfully with the public. Capability of understanding and applying written and verbal orders, rules, and regulations. All personnel shall be literate and be able to interpret printed rules and regulations, detailed written orders, training instructions and materials, and must be able to compose reports. Good judgment, courage, alertness, an even temperament, and render satisfactory performance through knowledge of his/her position responsibilities. Ability to maintain poise and self-control during situations that involve mental stress, such as fires, explosions, civil disturbances, and building evacuations. Education Required: Possess a high school diploma or equivalent. Attributes and Professional Qualities: Strong oral and written communication skills. Excellent interpersonal skills. Critical thinking skill Cultural competency. Integrity and honesty. Required Knowledge, Skills, and Abilities: Ability to establish and maintain positive working relationships in a multidisciplinary environment. Ability to communicate proficiently in English (verbal and written) in order to develop positive rapport with patients and co-workers and other stakeholders. Ability to work in a multi-cultural and multi-lingual environment and ability to utilize telephonic interpreter/translation services to complete assigned duties if not fluent in a language the patient understands. Ability to manage time effectively, prioritize tasks and communicate clearly with a basic knowledge of medical terminology. Ability to adapt to sudden changes in schedules and flexibility in work requirements. Ability to navigate in an electronic work environment including electronic health records, web-based trainings, and communications. Knowledge of basic office equipment/technology usage; including telephone, copy machine, scanner, computer, printer and ability to trouble shoot basic office equipment issues. Knowledge of, and high level of proficiency in Microsoft Office programs, specifically Microsoft Word , Excel, Outlook and SharePoint. Knowledge of regulations (HIPAA/Privacy Act/Fair Information Practice Principles) regarding the confidentiality of patient medical records and information as well as Personally Identifiable Information (PII). Physical Requirements: Required to walk unaided at a normal pace for up to 5 minutes and maintain balance. Required to jog/fast walk up to ¼ mile. Requires physical exertion such as lifting objects greater than 30 pounds. Required to perform CPR/emergency care standing or kneeling. Must have the ability to assist sick, injured, or aging patients or staff exiting the building (may require lifting, dragging, wheeling, or carrying someone who weighs significantly more than self). Must be able to see, hear and smell with aids if necessary. Must be able to lift, push, or carry 30 pounds. Must perform the duties of my job in a stressful and often austere environment without physical limitations. Sitting and/or standing for extended periods of time. Average manual dexterity for computer operation. Phone or computer use for extended periods of time. Other Special Qualifications: Must maintain current/physical residency in the continental U.S. Pass a medical examination conducted by a licensed physician within 30 days prior to initial assignment. U.S. citizen and have resided in the U.S. for the last five years (unless abroad on official U.S. government duty). Successfully engage in and complete a thorough Background Investigation. Poses or have ability to obtain required security clearances. Proficiency in Spanish is preferred. Additional Information Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant's background, experience, skills, internal equity, and alignment with geographical market data. Benefits - Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International Health and Medical Services complies with all federal, state, and local minimum wage laws. International Health and Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state and local laws.
    $22k-30k yearly est. 2d ago
  • Part-Time Administrative Assistant

    Stand-By Personnel

    Human resources administrative assistant job in Choctaw, OK

    Job Position: Part-Time Administrative Assistant Pay: $17.00 per hour Shift: Monday-Friday | 1:30 PM - 5:00 PM Job Type: Temp-to-Hire We are seeking a reliable and organized Part-Time Administrative Assistant to support daily office operations in a small, fast-paced work environment. This role focuses on customer service, phone management, and basic clerical support, with regular use of QuickBooks. The Administrative Assistant will handle incoming calls, assist with administrative and billing tasks, and help keep office operations running smoothly with minimal supervision. Key Responsibilities • Answer and manage a high volume of incoming phone calls • Perform basic clerical and administrative tasks • Assist with data entry, billing, and bill collection using QuickBooks • Support basic insurance claim tasks (training provided) • Help maintain a clean, organized, and efficient office environment • Work effectively in a fast-paced setting and adapt to frequent changes Required Qualifications • 1+ year of QuickBooks experience • Strong customer service skills • Ability to stay organized while managing multiple tasks • Comfortable working in a sometimes hectic environment • Self-starter able to work independently without constant direction This is a great opportunity for a dependable professional seeking consistent part-time hours and long-term potential in a Administrative Assistant role. If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview. Job Order # 123359 Stand-By Personnel | Skilled Division
    $17 hourly 10d ago
  • Assurance Administrative Assistant

    Eide Bailly 4.4company rating

    Human resources administrative assistant job in Oklahoma City, OK

    Work Arrangement: In-office A Day in the Life: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Assist with preparation of Assurance and CAS (Client Accounting Services) engagement letters. * Assist CAS with administrative projects such as check printing, binding reports, requesting delivery of documents. * Process client confirmations. * Prepare invoices for Audit and CAS billers (partners). * Arrange various meetings via conference calls, video conference and webcasts. * Attend Audit and CAS departmental meetings and document discussion topics and action items as needed. * Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin staff as requested by the Office Administrator. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support; experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * You have strong written and verbal communication skills. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
    $33k-41k yearly est. Auto-Apply 13d ago

Learn more about human resources administrative assistant jobs

How much does a human resources administrative assistant earn in Moore, OK?

The average human resources administrative assistant in Moore, OK earns between $22,000 and $39,000 annually. This compares to the national average human resources administrative assistant range of $27,000 to $49,000.

Average human resources administrative assistant salary in Moore, OK

$29,000

What are the biggest employers of Human Resources Administrative Assistants in Moore, OK?

The biggest employers of Human Resources Administrative Assistants in Moore, OK are:
  1. Domino's Franchise
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