Legal secretary jobs in Pittsfield, MA

Work Schedule: This role has hybrid flexibility, allowing 1 remote day per week based on business needs. Compensation Range: $23.07 - $31.25 per hour We are currently seeking a Legal Secretary to work with our Litigation Practice Group. The Role: You will provide legal administrative support in a team-oriented environment including: Preparing and submitting documents to courts, including electronic filing (e-filing). Coordinating appointments, depositions, hearings, and other meetings for lawyers and clients. Interacting with clients, opposing counsel, witnesses, and court personnel via phone and email. Upkeep of client records and filing. Assisting billing professionals with general secretarial support. Skills Needed for Success: Ability to work in a fast-paced environment, manage multiple tasks, prioritize effectively, and meet deadlines and adjust to changing priorities. Accuracy in document preparation and record-keeping. Confidence and ability to support multiple billing professionals. Strong organizational and time management skills. Excellent written and verbal communication skills. Required: Expertise in Microsoft Office Suite (Word, Excel, Outlook). Proficiency with filing documents electronically through CM/ECF and NYS E-Court websites. 5+ years of litigation experience. Overtime flexibility. Why Whiteman Osterman & Hanna LLP?: A generous benefit offering package including: Medical Dental 401(k) with company match and profit-sharing options Generous time off package Corporate discounts to various businesses Opportunities to support and be active in the community And more! Applications will be accepted on a rolling basis. Please contact [email protected] with any questions. Whiteman Osterman & Hanna LLP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals, and in which employment decisions are merit-based and made without discrimination on the basis of race, creed, color, gender or sex, national origin, disability, sexual orientation, gender identity, age, religion, pregnancy, protected activity, veteran status, marital status, citizenship, genetic information, predisposition or carrier status, or any other characteristic protected by law.

Job Title: Legal Secretary Employment Type: Full-Time Contract Work Auth: Must be eligible to work for any U.S. employer without work authorization About the Role The New York State Office of Cannabis Management (OCM) seeks a detail-oriented and highly organized Legal Secretary to provide comprehensive legal and administrative support to the General Counsel's Office. This position involves preparing legal documents, managing case files, and assisting attorneys with litigation and compliance matters in a fast-paced environment. Key Responsibilities Prepare correspondence and case materials for lawsuits in state and federal court. Assist in preparing case filings by completing required documentation and activities. Draft legal documents for attorney review. Prepare subpoenas and arrange for service. Coordinate filing of legal memoranda and other court papers. Conduct research into complex legal matters; analyze materials and present findings. Prepare litigation holds and assist with e-discovery searches and management. Maintain case files, calendars, and monitor dockets, deadlines, and decisions. Assist General Counsel, Deputy Counsels, and Associate Counsels with confidential legal matters. Perform additional duties as assigned by senior legal staff. Required Qualifications Strong knowledge of legal terminology and procedures. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational and time-management skills. Ability to handle confidential information professionally. Strong verbal and written communication skills. Preferred Qualifications Experience supporting attorneys in litigation or government legal operations. Familiarity with e-discovery tools and case management systems. . #zr

Our client is seeking a highly organized and detail-focused Legal Secretary to support legal and investigative functions related to professional conduct matters involving licensed medical professionals. This role requires strong administrative, communication, and technical skills to manage case documentation and ensure efficient workflow. Assist with intake, organization, and maintenance of case files Prepare, edit, and format legal correspondence and documents Manage communication with internal teams and external parties Maintain and update databases, spreadsheets, and web-based systems Support investigative processes by organizing evidence, timelines, and reports Coordinate meetings, schedules, and follow-up tasks Ensure accuracy, confidentiality, and proper record retention Minimum Qualifications Proficiency in legal terminology or investigative techniques Strong skills in Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint) Ability to work effectively in web-based applications and databases Strong ability to manage multiple tasks, prioritize effectively, maintain organized files, and meet deadlines Preferred Qualifications Experience with professional medical conduct or regulatory processes Experience with SharePoint Travel: An estimated 10% travel may be required, depending on case activity and operational needs. Benefits: Health Insurance Sick Time 401k Location: Riverview Innovation Center, 150 Broadway, Suite 355, Albany, NY 12204 Duration: approximately 2 years Apply by deadline: 12/18/2025 Shift Days/Times: 7.5 hours daily, 9AM to 5PM Pay Range: $20.00 - $25.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at ********************************* All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Types Amendment cases from books, FileNet and SPDS Audits and mails certificates to local registrars and applicants Files sealed records and CCFS (Court Ordered Paternity) Review documentation to support correction or amendments birth certificates and fills orders Keys and verifies all amended and corrected birth and death certificates scanned for FileNet Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment Pulls fiche cards, makes white copies, produces records for paid batches, overnight requests and regular mail requests, and VitalChek requests Assist in managing VitalChek orders and updating database with order comments View all jobs at this company

Are you a detail orientated, resourceful individual looking for an opportunity to work on a team of highly dedicated professionals? Do you flourish with a very busy and varied workload? If you are nodding your head as you read this, then we want to talk to you! Hodgson Russ LLP, a regional law firm with two hundred plus attorneys in nine offices, is seeking a Legal Secretary to join our busy Real Estate and Finance group in our Albany office. In this role, you will be responsible for providing quality administrative and secretarial support in a timely manner following firm policies and procedures. You will work with attorneys, paralegals, and other legal and administrative staff to service clients. You are required to demonstrate an extraordinary level of discretion, attention to detail, listening and organizational skills. To succeed in this role, you will need excellent communication skills, both written and verbal, and the ability to meet deadlines and focus on details. Associate's degree in business administration or a related field, with a minimum of three years of experience as a secretary/administrative assistant. Familiarity working with real estate and finance documents and procedures preferred. Hodgson Russ offers competitive compensation and a comprehensive benefit package, including medical, dental, vision, life, long term disability, flexible spending, 401(k), Paid Time Off, pension plan, and more. At this time, the good faith estimate of the annual salary range for this position in Albany is $49,200 to $60,450. Where a successful applicant is slotted within this range will vary based on legitimate criteria, such as experience and skill level. Please apply on-line by clicking through application. Hodgson Russ LLP is an Equal Opportunity Employer. The Firm is committed to providing equal employment opportunities regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, age, disability, veteran status, familial status, or any other legally protected basis. *************************************************

Health Advocates Network is currently seeking a **Legal Secretaries** to work at a facility in **Menands, NY.** These are _registry_ positions with our company. **Pay Rate:** $19 / hour *W2 **Shift details:** + Monday-Friday 8:30-4:45 PM Job 1 - Correction/Amendment Unit - Types Amendment cases from books, FileNet and SPDS - Audits and mails certificates to local registrars and applicants - Files sealed records and CCFS (Court Ordered Paternity) - Review documentation to support correction or amendments birth certificates and fills orders - Keys and verifies all amended and corrected birth and death certificates scanned for FileNet - Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment - Pulls fiche cards, makes white copies, produces records for paid batches, overnight requests and regular mail requests, and VitalChek requests - Assist in managing VitalChek orders and updating database with order comments Ideal candidate for the position is someone with attention to detail and can managed working in multiple data systems to fulfill and track vital record orders. Previous work with vital records is a plus. Current work location has access to a bus line on Broadway. Job is for in-person work Monday-Friday. **Benefits:** -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **(800) 928-5561** and ask to speak with **Jonathan** (Monday-Friday 8:30 AM-5:00 PM PST). \#ZipRecruit Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Health Advocates Network is currently seeking a Legal Secretaries to work at a facility in Menands, NY. These are registry positions with our company. Pay Rate: $19 / hour *W2 Shift details: Monday-Friday 8: 30-4: 45 PM Job 1 -Correction/Amendment Unit •Types Amendment cases from books, FileNet and SPDS •Audits and mails certificates to local registrars and applicants •Files sealed records and CCFS (Court Ordered Paternity) •Review documentation to support correction or amendments birth certificates and fills orders •Keys and verifies all amended and corrected birth and death certificates scanned for FileNet •Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment •Pulls fiche cards, makes white copies, produces records for paid batches, overnight requests and regular mail requests, and VitalChek requests •Assist in managing VitalChek orders and updating database with order comments Ideal candidate for the position is someone with attention to detail and can managed working in multiple data systems to fulfill and track vital record orders. Previous work with vital records is a plus. Current work location has access to a bus line on Broadway. Job is for in-person work Monday-Friday. Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Jonathan (Monday-Friday 8: 30 AM-5: 00 PM PST). #ZipRecruit

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 12/01/25 Applications Due12/15/25 Vacancy ID203771 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPNo AgencyEducation Department, State TitleExecutive Secretary for the State Board of Professions (Nursing), Box OP-1929/20501 Occupational CategoryNo Preference Salary GradeNS Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $127507 to $160911 Annually Employment Type Full-Time Appointment Type Temporary Jurisdictional Class Exempt Class Travel Percentage 10% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address Office of the Professions State Board for Nursing City Albany StateNY Zip Code12234 Duties Description The New York State Education Department's Office of the Professions (OP) is seeking candidates for the position of Executive Secretary for the State Board for Nursing. Under the direct supervision of the Executive Coordinator for Professional Practice, the Executive Secretary performs leadership, liaison, and coordination tasks for a broad range of activities related to the profession of nursing. The Board for Nursing has responsibility in licensing, disciplining, and providing scope of practice determinations for more than 570,000 Registered Nurses, Licensed Practical Nurses and Nurse Practitioners. The incumbent will manage the board office staff and will be a key policy advisor in the OP. Duties of this position will include, but not limited, to the following: * Provide assistance to the Board of Regents through the State Education Department by: 1) developing requirements for licensure; 2) reviewing and evaluating applications for licensure; 3) assessing professional practice issues; 4) convening disciplinary panels; and 5) other matters regarding professional regulation; * Confer with OP management staff, as well as, with State and national associations on matters related to practice, professional training, licensure, and other related matters; * Interview and recommend prospective Board members to the Department and the Board of Regents; * Provide support for the State Boards, including preparation of State Board agendas, minutes, and reports; * Participate in conferences and other activities relating to professional training, licensure, or practice; * Prepare responses to numerous requests from the field for information regarding licensure or practice; * Provide technical guidance on legislative proposals; * Develop reports on professional matters and participating in the Department's implementation of the Board of Regents strategic plan; * Respond to inquiries from other agencies or individuals and manage the Board Office; * Work collaboratively with other OP staff to develop application materials, consumer information, plain language information for licensees, and materials for the OP Web site; * Coordinate the work of other Professional State Boards as determined by the Deputy Commissioner of the Professions; and * Coordinate and assist with other Professional State Boards as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS: Candidates must be licensed as a Registered Professional Nurse (RN) in New York State with a current registration with the Department AND possess a master's degree AND seven years of progressively responsible administrative leadership experience. Three of the seven years of experience should be in a position involving lead responsibility for program and/or policy matters. Candidates must be able to demonstrate superior skills in oral and written communications, and especially in developing plain language information to communicate effectively with applicants, licensees and the public. Candidates should demonstrate public speaking skills; knowledge of current practice and research in the professions; and general research and survey skills. PREFERRED QUALIFICATIONS: Preference may be given to candidates who have: * Knowledge of the role of technology in the professions and in creating effective/efficient communications and processes; * Experience with governmental, educational, or regulatory boards; * A dedication to public protection; and * A broad, well-developed array of administrative skills, with a background in public administration. Additional Comments CONDITIONS OF EMPLOYMENT: This position is in the exempt jurisdictional class, and the incumbent will serve at the discretion of the Commissioner of Education. Promotions and transfers may change appointee's negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office. This position will require 10% in-state/Statewide travel. Filling of this position is contingent on Division of the Budget approval. APPLICATION: Qualified candidates should send a resume and letter of interest by December 15, 2025 to **************** (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OP-1929/20501) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility. New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records. Interested in a job with New York State, but don't know where to start? Visit these links for information on working for New York State: * ******************************** * ****************************************************** Generous benefits of working for New York State, including, but not limited to, the following: Holiday & Paid Time Off * Thirteen (13) paid holidays annually. * Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. * Five (5) days of paid personal leave annually. * Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. * Annual professional leave and educational leave opportunities for eligible staff. Health Care Benefits * Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs. * Family dental and vision benefits at no additional cost. Additional Benefits * Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply). * NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan. * Paid Parental Leave for all employees and Paid Family Leave (M/C Only). * Public Service Loan Forgiveness (PSLF). * Eligibility for various life insurance options. Some positions may require additional credentials or a background check to verify your identity. Name Office of Human Resources Management Telephone ************** Fax ************** Email Address **************** Address Street NYS Education Department 89 Washington Avenue, OHRM, Room 528 EB City Albany State NY Zip Code 12234 Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by December 15, 2025 to **************** (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OP-1929/20501) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

Administrative Secretary - Employment Services FLSA: Non-Exempt Reports To: Director of Employment Services and Industrial Operations Physical Requirements: Normal office environment Hours of Work: Full Time, 40 hours a week. Monday - Friday Pay Range: $16.81- $22.92 Job Summary: Administrative Secretary performs a variety of administrative and clerical duties to support to the Director of Employment Services, our departmental managers and employees while assisting in daily needs of the employment service department regarding general administrative activities. Ensures submission of and tracks all supporting documentation of billing documents, communicating any concerns to the Director. This position also covers the agency's main switchboard mornings from 8 a.m. - 12 p.m. Job Qualifications: High school diploma/GED with 2 years clerical experience or Associates degree Experience and proficiency with MS Office (Word, Excel, Outlook, PowerPoint) Excellent organizational and communication skills Must be able to read, write and speak the English language. Major Responsibilities: Complete necessary administrative duties for the Directors of Employment Services & Industrial Operations such as maintaining electronic calendars, establishing/monitoring appointments, preparing meeting agendas, taking meeting minutes. Monitor and reconciling timecards within Kronos as requested for department managers Responsible for tracking, cross checking and distribution of billing documents. Maintains billing tracking system and follows up as required. Generate and monitor E-reqs and work orders as needed or requested Process and distribute mailings, assist with filing and record keeping. Act as Liberty Receptionist as requested. Attend trainings as required and/or needed. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liberty reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice. A candidate's rate of pay is based upon a consideration of several factors which may vary based upon the position. These factors may include education, prior work experience, licenses, certifications and labor markets. In addition to your pay, Liberty cares about you and invests in you as a team member, so that you can take care of yourself and your family. Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves.

About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Administrative Secretary provides high-level administrative and operational support to the Associate Vice Chancellor for Equal Opportunity and Access. This position plays a vital role in ensuring the efficient and professional functioning of the office by coordinating complex activities with discretion and sound judgment. The role demands a high degree of confidentiality, organizational excellence, and the ability to work both independently and cooperatively. Essential Functions * Provide comprehensive executive-level support to the Associate Vice Chancellor, including drafting, editing, proofreading, and formatting correspondence, managing complex calendars and meeting logistics, making travel arrangements and developing itineraries, and preparing confidential reports and briefings. * Act as a direct liaison for the Associate Vice Chancellor to all executive area staff, campus administrators, deans, department heads, and President's Office staff. * Screen and prioritize incoming communications and requests, exercising discretion and confidentiality. Ensure timely responses and appropriate routing. * Proactively ensure that the Associate Vice Chancellor is properly prepared for all meetings by assembling materials and documents as necessary. * Manage day-to-day financial transactions for the office, including purchase orders, invoice payments, procurement cards, contracts, and travel reimbursements in accordance with university policies. * Coordinate HR-related functions such as timekeeping, hiring processes, onboarding new staff, and liaising with the Director of Administration in the Office of Equity & Inclusion to advocate for departmental needs. * Manage and coordinate special projects and initiatives as assigned by the Associate Vice Chancellor, collaborating with other parties and tracking milestones and deliverables to ensure successful and timely outcomes. * Maintain equipment and inventory of office supplies and replenish as needed. * Coordinate office operations by managing schedules, room reservations, and catering for meetings. Handle logistics such as space reservations, invitations (e.g., Zoom), and setup of food and beverages. Prepare materials and record accurate minutes, distributing them as needed. Other Functions * Identify opportunities to streamline administrative processes, improve efficiency, and enhance office operations. Make recommendations for procedural changes or enhancements as appropriate. * Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) * High school diploma or equivalent with three (3) years of administrative office experience. An Associate's degree or above may be substituted for one (1) year of required experience. * Excellent organizational, communication, and interpersonal skills, with the ability to establish and maintain working relationships with a diverse population including administrators, faculty, staff, students, business executives, government officials, and the general public. * Ability to work independently and effectively with a high degree of discretion in a confidential environment. Ability to work cooperatively and collaboratively as part of an effective team. * Working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Ability to learn and adapt to new software programs as needed. * Ability to work effectively and efficiently under pressure to meet deadlines, handle multiple and/or difficult assignments, and prioritize tasks appropriately. * Capability to independently resolve routine administrative issues and escalate complex matters appropriately. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) * Prior experience working in a higher education administration environment. * Knowledge of university policies and procedures. Physical Demands/Working Conditions * Typical office environment activity. Work Schedule * Monday - Friday, 8:30AM - 5:00PM. Salary Information * Non Unit Non-Exempt Grade 15. * Classified Step Scale Special Instructions to Applicants Please include a cover letter, resume, and contact information for three (3) professional references with your application. The position will remain open until filled. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws. Advertised: Nov 24 2025 Eastern Standard Time Applications close: Feb 24 2026 Eastern Standard Time

Benefits: 401(k) Health insurance Paid time off Benefits/Perks include access to group insurance Two weeks paid time off in the first year, in addition to holidays and sick time Company OverviewThis practice specializes in Elder and Mental Health Law (including Guardianship and Conservatorship matters) . Job SummaryThe paralegal supports our busy team working on multiple legal projectst. The paralegals will manage both legal and administrative functions, including communicating with clients, communicating with other members of the team internally and with external parties (courts and other organizations), and other duties as necessary. Responsibilities Develop a deep understanding of the law firm's programs and projects and substantive areas of law, especially those substantive areas of law in which you will be assisting clients Complete court forms and related documents and file them with the courts Handle day-to-day case management administrative functions Document case updates and next action steps as cases progress Provide support to attorneys as needed. Qualifications Ability to commute to office Heavy use of computer programs and applications Strong oral and written communication skills Careful attention to detail Reliable and organized Ability to manage multiple projects, prioritize, and meet deadlines Compensation: $50,000.00 - $65,000.00 per year The Massachusetts Chapter of the National Academy of Elder Law Attorneys (MassNAELA) is a non-profit voluntary association whose members consist of a dedicated group of elder law and special needs attorneys across the Commonwealth of Massachusetts. MassNAELA was incorporated in 1992, to serve the legal profession and the public with the following mission: Educate, inspire, serve, advocate, and provide community to attorneys with practices in elder and special needs law.

If you are ready to join a company that truly cares about its employees, our members, and our community then you have come to the right place! Summary of Role: To provide a high level of paralegal support to the Chief Legal Officer and the entire legal team. High level of attention to detail, initiative and professionalism required. This role is at the heart of the Legal Team's operations, providing up to date and accurate legal research, writing and document drafting efficiently. In addition to being organized and analytical, the incumbent must possess strong business judgment and display excellent oral and written communication skills which are needed to interact with a variety of people and job functions. The nature of the role requires working with and handling legal and business information that is highly confidential, sensitive, and/or proprietary. All matters must be treated with the highest level of trust, discretion, confidentiality, and professionalism. Essential Job Functions/Responsibilities: Support related to litigation, mediation, arbitration, and responses to inquiries Conduct legal research using online databases Draft legal memos, legal correspondence and other documents Create legal forms Manage legal process improvement projects Create and maintain a case management system for all legal matters Manage the creation and delivery of reports Assist with paperwork needed by regulatory bodies Prepare briefing materials, legal letters, and other legal documents Assist in implementing changes to contracts Renewing and maintaining any licensing Manage legal team projects and other special projects as assigned Maintain all legal team policies, procedures, and files in strict confidence Research vendors and consultants Facilitate communication with Senior Management, staff, consultants, and vendors as needed Support outside counsel management Provide the highest level of service to both internal members and external- hospitality PLUS! Minimum Job Qualifications: A paralegal certificate, or equivalent combination of education and at least three (3) to four (4) years of paralegal experience. Experience with Westlaw or another legal research tool. Experience with PACER or other litigation tracking tool. Experience with PowerBI or Tableau. Excellent computer skills including MS Office Suite: Word and Excel, ability to gain familiarity with MS PowerPoint, Access, and Project. Ability to exercise sound judgment, prioritize, and make decisions. Strong attention to detail. Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage work time efficiently. Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships. Strong cross-team collaboration and organizational skills. Ability to consistently multi-task, organize and prioritize work, and change directions as needed. Notary public Starting Compensation: $72,182 - $88,423 annually, plus a competitive benefits package. Bilingual individuals who are fluent in a second language in addition to English are highly encouraged to apply. We are an equal opportunity employer. We do not discriminate on the basis of race, creed, color, national origin, religion, sex, age, veteran status, disability, genetic information, gender identity, or any other protected class. Broadview FCU is committed to ensuring individuals with disabilities and/or those who have special needs participate in the workforce and are afforded equal opportunity to apply and compete for jobs. If you would like to contact us regarding the accessibility of our Website or need assistance completing the application process, please contact us at **********************************

Well established Personal Injury law firm seeks a qualified Legal Assistant/paralegal to join their busy practice! . MUST BE BILINGUAL IN ENGLISH/SPANISH. full-time bilingual legal assistant/ paralegal who can handle the following duties: - Completing personal injury files and supporting attorneys - Compiling medical records/bills, negotiating with providers, and preparing demands - Drafting LOP's, communicating case details with attorney, handling disbursements/checks - Forwarding and arranging calls, emails, faxes, and all correspondence - Scheduling meetings and events for attorney - Speaking with clients and ensuring high satisfaction/responsiveness The ideal candidate will be an outgoing, energetic, self-starter with great customer service skills. Fast typing skills would be ideal for this fully digital firm. Experience: Personal injury case management experience (Required) Education: High school or equivalent (Required) Language: Spanish (Required)

If you are ready to join a company that truly cares about its employees, our members, and our community then you have come to the right place! Summary of Role: To provide a high level of paralegal support to the Chief Legal Officer and the entire legal team. High level of attention to detail, initiative and professionalism required. This role is at the heart of the Legal Team's operations, providing up to date and accurate legal research, writing and document drafting efficiently. In addition to being organized and analytical, the incumbent must possess strong business judgment and display excellent oral and written communication skills which are needed to interact with a variety of people and job functions. The nature of the role requires working with and handling legal and business information that is highly confidential, sensitive, and/or proprietary. All matters must be treated with the highest level of trust, discretion, confidentiality, and professionalism. Essential Job Functions/Responsibilities: * Support related to litigation, mediation, arbitration, and responses to inquiries * Conduct legal research using online databases * Draft legal memos, legal correspondence and other documents * Create legal forms * Manage legal process improvement projects * Create and maintain a case management system for all legal matters * Manage the creation and delivery of reports * Assist with paperwork needed by regulatory bodies * Prepare briefing materials, legal letters, and other legal documents * Assist in implementing changes to contracts * Renewing and maintaining any licensing * Manage legal team projects and other special projects as assigned * Maintain all legal team policies, procedures, and files in strict confidence * Research vendors and consultants * Facilitate communication with Senior Management, staff, consultants, and vendors as needed * Support outside counsel management * Provide the highest level of service to both internal members and external- hospitality PLUS! Minimum Job Qualifications: * A paralegal certificate, or equivalent combination of education and at least three (3) to four (4) years of paralegal experience. * Experience with Westlaw or another legal research tool. * Experience with PACER or other litigation tracking tool. * Experience with PowerBI or Tableau. * Excellent computer skills including MS Office Suite: Word and Excel, ability to gain familiarity with MS PowerPoint, Access, and Project. * Ability to exercise sound judgment, prioritize, and make decisions. * Strong attention to detail. * Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage work time efficiently. * Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships. * Strong cross-team collaboration and organizational skills. * Ability to consistently multi-task, organize and prioritize work, and change directions as needed. * Notary public Starting Compensation: $72,182 - $88,423 annually, plus a competitive benefits package. Bilingual individuals who are fluent in a second language in addition to English are highly encouraged to apply. We are an equal opportunity employer. We do not discriminate on the basis of race, creed, color, national origin, religion, sex, age, veteran status, disability, genetic information, gender identity, or any other protected class. Broadview FCU is committed to ensuring individuals with disabilities and/or those who have special needs participate in the workforce and are afforded equal opportunity to apply and compete for jobs. If you would like to contact us regarding the accessibility of our Website or need assistance completing the application process, please contact us at **********************************

Job Description Bilingual paralegal position available at a fast-paced, friendly plaintiff's personal injury firm. We are seeking someone who is fluent in Spanish and who has at least two (2) years of extensive experience in all aspects of plaintiffs personal injury cases from inception to trial. Candidate should be familiar with drafting Summons and Complaints, Bills of Particular and Responses. We are seeking someone who is reliable, punctual, organized and motivated. Salary commensurate with experience (ranging from $55,000.00-$75,000.00) This position is NOT a remote position. Please email resume to ************************* or **********************

Legal Secretary Our client is seeking an Administrative Assistant for a temporary position (W2 Only) in Albany, NYThis is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at ******************************** are encouraged to apply. Position Details: Duration: 2 years Hours: M-F 9-5 Pay rate: $22-$27/hour, depending on experience What to Expect: JOB DUTIES AND RESPONSIBILITIES may include: -Participating in the investigation of administrative complaints and developing an investigation plan for cases involving violations of State Education Law 6530-Obtaining, reviewing, tracking, and documenting all necessary investigative materials andactivities in relevant databases and software applications-Preparing an investigative summary report for all investigations-Coordinating, researching, preparing, and proofreading responses for review and approvalrelated to Freedom of Information Law (FOIL) requests-Coordinating, researching, preparing, and proofreading Executive Correspondence Unit (ECU)inquiries received from the Governor's or Commissioner's Offices-Coordinating and following up on the provision of all subpoenas needing to be requested orresponded to by gathering all relevant materials, conducting any necessary research, preparingall documentation, and communicating where necessary with external stakeholders, or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval-Presenting investigations before an Investigations Committee of the Board for ProfessionalMedical Conduct-Conducting in-person and telephone interviews of complainants, witnesses, and subjects ofinvestigation-Telephone communication to/from licensees, attorneys, complainants, facilities, or otherexternal stakeholders-Drafting and proofreading correspondence to subjects, witnesses, complainants, facilities, orother external stakeholders related to a complaint or investigation-Coordinating, tracking, and responding to inquiries made through the relevant Bureau Mail Log(BML)-Preparing, tracking, disseminating outgoing and incoming mail-Maintaining and coordinating the scheduling of meetings or other conferences, as well asassisting with technological needs during meetings and conferences 4-Scanning of various documents such as medical records, quality assurance files, and others tobe saved in electronic format, place them in proper files, and distribute them to appropriate staff.-Other responsibilities as assigned by the supervisor. MINIMUM QUALIFICATIONS:- Proficiency in legal terminology or investigative techniques- Proficiency of Microsoft Office Suite programs including, but not limited to Outlook, Word, Excel, Access, and PowerPoint- Proficiency in web-based applications and databases- Excellent written and oral communication- Strong ability to manage multiple tasks, prioritize effectively, maintain organized files, and meet deadlines PREFERRED QUALIFICATIONS:- Experience with the professional medical conduct process- Experience with Sharepoint Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit based factors. Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

Job DescriptionOffice Location: Albany, New York Work Schedule: This role has hybrid flexibility, allowing 1 remote day per week based on business needs. Compensation Range: $23.07 - $31.25 per hour We are currently seeking a Legal Secretary to work with our Litigation Practice Group. The Role: You will provide legal administrative support in a team-oriented environment including: Preparing and submitting documents to courts, including electronic filing (e-filing). Coordinating appointments, depositions, hearings, and other meetings for lawyers and clients. Interacting with clients, opposing counsel, witnesses, and court personnel via phone and email. Upkeep of client records and filing. Assisting billing professionals with general secretarial support. Skills Needed for Success: Ability to work in a fast-paced environment, manage multiple tasks, prioritize effectively, and meet deadlines and adjust to changing priorities. Accuracy in document preparation and record-keeping. Confidence and ability to support multiple billing professionals. Strong organizational and time management skills. Excellent written and verbal communication skills. Required: Expertise in Microsoft Office Suite (Word, Excel, Outlook). Proficiency with filing documents electronically through CM/ECF and NYS E-Court websites. 5+ years of litigation experience. Overtime flexibility. Why Whiteman Osterman & Hanna LLP?: A generous benefit offering package including: Medical Dental 401(k) with company match and profit-sharing options Generous time off package Corporate discounts to various businesses Opportunities to support and be active in the community And more! Applications will be accepted on a rolling basis. Please contact *************** with any questions. Whiteman Osterman & Hanna LLP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals, and in which employment decisions are merit-based and made without discrimination on the basis of race, creed, color, gender or sex, national origin, disability, sexual orientation, gender identity, age, religion, pregnancy, protected activity, veteran status, marital status, citizenship, genetic information, predisposition or carrier status, or any other characteristic protected by law. Powered by JazzHR kr Wc0YALz7

Job Title: Legal Secretary Job Duties and Responsibilities Participate in the investigation of administrative complaints and develop investigative plans for cases involving violations of State Education Law 6530. Obtain, review, track, and document all necessary investigative materials and activities in relevant databases and software applications. Prepare an investigative summary report for all investigations. Coordinate, research, prepare, and proofread responses for review and approval related to Freedom of Information Law (FOIL) requests. Coordinate, research, prepare, and proofread Executive Correspondence Unit (ECU) inquiries received from the Governor's or Commissioner's Offices. Coordinate and follow up on subpoenas by gathering relevant materials, conducting research, preparing documentation, and communicating with external stakeholders or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval. Present investigations before an Investigations Committee of the Board for Professional Medical Conduct. Conduct in-person and telephone interviews of complainants, witnesses, and subjects of investigation. Communicate via telephone with licensees, attorneys, complainants, facilities, or other external stakeholders. Draft and proofread correspondence to subjects, witnesses, complainants, facilities, or other external stakeholders related to a complaint or investigation. Coordinate, track, and respond to inquiries made through the Bureau Mail Log (BML). Prepare, track, and disseminate outgoing and incoming mail. Maintain and coordinate the scheduling of meetings or conferences, and assist with technological needs during meetings and conferences.